HomeMy WebLinkAbout10-23-2017 CITY COUNCIL STUDY SESSION AGENDACity Council Study Session Muni
Services SFA
October 23, 2017 - 5:30 AM
Council Chambers - City Hall
AGENDA
I. CALL TO ORDER
A. Roll Call
II. ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A.Resolution No. 5320 (Faber)
B.Legislative Agenda for 2018 (Hinman)
C. Frequency of Special Focus Area Meetings
D. Development Incentives
IV. MUNICIPAL SERVICES DISCUSSION ITEMS
A.King County Draft 2019 Comprehensive Solid Waste Management Plan
(Coleman)
B.Dangerous Dog (Lee)
C.King County Court Update (Roscoe)
D.Shopping Cart Update (Snyder)
E.2017 Draft Interlocal Agreement for SCATBd (Snyder)
V. OTHER DISCUSSION ITEMS
VI. NEW BUSINESS
VII. MATRIX
A.Matrix
VIII. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office.
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5320 (Faber)
Date:
September 25, 2017
Department:
Parks/Art and Recreation
Attachments:
RES 5320
2018 Contract
Annual Report
Budget Impact:
Administrative Recommendation:
City Council adopt Resolution # 5320
Background Summary:
The City of Auburn has supported the Auburn Symphony Orchestra for the past
several years to assist in promoting and marketing Auburn as a destination for arts
and events that in turn contribute to the economy. Performing art programs serve as
an economic driver and the activities of the Auburn Symphony Orchestra assists in
attracting visitors to Auburn. For 2018, it is proposed that the City enters into a
contract with the Auburn Symphony Orchestra with a specific scope of services for
marketing, outreach and audience building, and organization efforts that assist in
showcasing Auburn as a destination for arts and events.
Reviewed by Council Committees:
Councilmember: Staff:Faber
Meeting Date:October 23, 2017 Item Number:
----------------------------
Resolution No. 5320
October 17, 2017
Page 1 of 2
RESOLUTION NO. 5 3 2 0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR
TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF
AUBURN AND THE AUBURN SYMPHONY ORCHESTRA
FOR TOURISM PROMOTION SERVICES
WHEREAS, the City is interested in promoting and marketing Auburn as a tourist
Destination; and
WHEREAS, there are activities located and occurring within the corporate
boundaries of the City the promotion of which would be beneficial to the City and to the
residents and businesses of the City; and
WHEREAS one source of such activities is the Auburn Symphony Orchestra, the
Service Provider, herein; and
WHEREAS, a program of advertising for such events would help to insure the
success of such activities by informing people about them encouraging people to attend
and attracting tourists to the City; and
WHEREAS, in order to advertise the City, attract visitors, and encourage tourism
it would be advantageous for the City to contract with the Service Provider for
promotional services in connection therewith.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Mayor is hereby authorized to execute an Agreement
between the City and the Auburn Symphony Orchestra for tourism promotion services,
which agreement shall be in substantial conformity with the agreement attached hereto
as Exhibit A and incorporated herein by this reference.
----------------------------
Resolution No. 5320
October 17, 2017
Page 2 of 2
Section 2. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this _____ day of _________________, 2017.
CITY OF AUBURN
_________________________
NANCY BACKUS, MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
2018 Auburn Symphony Orchestra Contract
October 23, 2017
Page 1 of 6
CITY OF AUBURN and AUBURN SYMPHONY ORCHESTRA
CONTRACT FOR SERVICES
THIS CONTRACT is made and entered into on the _______ day of __________________,
2017, by and between the CITY OF AUBURN, a municipal corporation of the State of
Washington, hereinafter referred to as the “City,” and the AUBURN SYMPHONY ORCHESTRA, a
not-for-profit corporation organized pursuant to 26 U.S.C. 501 (C)(3), hereinafter referred to as
the “Service Provider” or “ASO,” on the following terms and conditions.
1. SCOPE OF SERVICES BY SERVICE PROVIDER The Service Provider shall engage, enrich and
inspire our community through artistically vibrant performances; will uphold the highest
artistic and professional standards; will present a broad range of repertoire; will serve a
wide and diverse audience; and will provide quality educational experiences for all ages.
Service Provider will provide classical music opportunities to area youth through reduced
ticket prices to concerts as well as outreach to Auburn area schools. Service Provider will
actively participate in community events and include City of Auburn logo in all applicable
promotional materials. Service Provider will comply with requirements listed in Attachment
‘A’.
2. TERM OF CONTRACT: The Term of this Contract shall be from January 1, 2018, through
December 31, 2018.
3. COMPENSATION TO SERVICE PROVIDER:
a. The parties understand that the Service Provider operates on a fiscal year that runs
from July 1 through the following June 30, and that its concert season is consistent
with its fiscal year. The City’s fiscal year is from January 1 through the following
December 31. The parties agree that the marketing services provided throughout
the year are adequate consideration for the City to pay the Service Provider its full
consideration due for the calendar year by the end of June each year in order to
support the Service Provider’s budget cycle.
b. The total contract is for $75,000 per calendar year. For 2018, the first payment of
$25,000.00 will be paid on January 31, 2018. The second payment of $25,000.00 will
be paid on March 30, 2018. The third payment of $25,000.00 will be paid on June 1,
2018.
c. Invoicing and Reports. The Service Provider will submit invoices and reports not later
than 30 calendar days before payment is due. For each reporting period, the Service
Provider will provide report outlining how the Service Provider met the performance
measures set forth in this Agreement.
4. NON-APPROPRIATION OF FUNDS: If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City will not be obligated to
2018 Auburn Symphony Orchestra Contract
October 23, 2017
Page 2 of 6
make payments for Services or amounts incurred after the end of the current fiscal period,
and this Agreement will terminate upon the completion of all remaining Services for which
funds are allocated. No penalty or expense shall accrue to the City in the event this
provision applies.
5. RECORDS INSPECTION AND AUDIT: All compensation payments shall be subject to the
adjustments for any amounts found upon audit or otherwise to have been improperly
invoiced and all records and books of accounts pertaining to any work performed under this
Contract shall be subject to inspection and audit by the City for a period of up to three 3
years from the final payment for work performed under this Contract.
6. CONTRACT ADMINISTRATION: This Contract shall be administered by Auburn Symphony
Orchestra Manager Lee Valenta on behalf of the Service Provider and by Mayor or designee
on behalf of the City. Any written notices required by terms of this Contract shall be served
or mailed to the following addressees unless changed by written notice to the other party:
If to the City: City of Auburn, 25 West Main Street, Auburn WA 98001
If to the Service Provider: Auburn Symphony Orchestra, P.O. Box 2186, Auburn WA
98071
7. NOTICES: All notices or communications permitted or required to be given under this
Contract shall be in writing and shall be deemed to have been duly given if delivered in
person or deposited in the United States mail postage prepaid for mailing by certified mail
return receipt requested and addressed if to a party of this Contract to the address set forth
next to such party s signature at the end of this Contract or if to a person not a party to this
Contract to the address designated by a party to this Contract in the foregoing manner Any
party may change his or its address by giving notice in writing stating his or its new address
to any other party all pursuant to the procedure set forth in this section of the Contract.
8. INSURANCE: The Service Provider shall be responsible for maintaining during the term of
this Contract and at its sole cost and expense insurance coverages in amounts not less than
the amounts set forth herein below. The Service Provider shall furnish evidence satisfactory
to the City of all such policies during the term hereof the Service Provider shall take out and
maintain in full force and effect the following insurance policies:
a. Comprehensive general liability insurance including automobile and property
damage insuring the City and the Service Provider against loss or liability for
damages for personal injury death or property damage arising out of or in
connection with the performance by the Service Provider of its obligations
hereunder with minimum liability limits of $1,000,000.00 combined single limit
for personal injury death or property damage in anyone occurrence.
b. Such workmen’s compensation and other similar insurance as may be required
by law.
2018 Auburn Symphony Orchestra Contract
October 23, 2017
Page 3 of 6
9. INDEMNIFICATION: The Service Provider shall indemnify and hold harmless the City and its
officers agents and employees or any of them from any and all claims actions suits liability
loss costs expenses and damages of any nature whatsoever by any reason of or arising out
of the negligent act or omission of the Service Provider its officers agents employees or any
of them relating to or arising out of the performance of this Contract. If a final judgment is
rendered against the City its officers agents employees and or any of them or jointly against
the City and the Service Provider and their respective officers agents and employees or any
of them the Service Provider shall satisfy the same to the extent that such judgment was
due to the Service Provider s negligent acts or omissions.
10. RESTRICTION AGAINST ASSIGNMENT: Service Provider shall not assign this Contract or any
interest herein nor any money due or to become due hereunder without first obtaining the
written consent of the City nor shall the Service Provider subcontract any part of the
services to be performed hereunder without first obtaining the written consent of the City.
11. AMENDMENT MODIFICATION OR WAIVER: No amendment modification or waiver of any
condition provision or term of this Contract shall be valid or of any effect unless made in
writing signed by the party or parties to be bound or such party s or parties duly authorized
representative s and specifying with particularity the nature and extent of such amendment
modification or waiver Any waiver by any party of any default of the other party shall not
effect or impair any right arising from any subsequent default Nothing herein shall limit the
remedies or rights of the parties hereto under and pursuant to this Contract.
1. TERMINATION AND SUSPENSION: Either party may terminate this Contract upon Ninety (90)
days written notice to the other party It is provided however that if the Service Provider has
performed services pursuant to the Contract the Service Provider shall be compensated for
such services in accordance with the rate of compensation provided herein.
13. PARTIES IN INTEREST: This Contract shall be binding upon and the benefits and obligations
provided for herein shall inure to and bind the parties hereto and their respective
successors and assigns provided that this section shall not be deemed to permit any transfer
or assignment otherwise prohibited by this Contract This Contract is for the exclusive
benefit of the parties hereto and it does not create a contractual relationship with or exist
for the benefit of any third party including contractors sub contractors and their sureties.
14. COSTS TO PREVAILING PARTY: In the event of litigation or other legal action to enforce any
rights responsibilities or obligations under this Contract the prevailing parties shall be
entitled to receive its reasonable costs and attorney’s fees.
15. APPLICABLE LAW: This Contract and the rights of the parties hereunder shall be governed by
the interpreted in accordance with the laws of the State of Washington and venue for any
action hereunder shall be King County State of Washington provided however that it is
agreed and understood that any applicable statute of limitation shall commence no later
than the substantial completion by the Service Provider of the services.
2018 Auburn Symphony Orchestra Contract
October 23, 2017
Page 4 of 6
16. CAPTIONS HEADINGS AND TITLES: All captions headings or titles in the paragraphs or
sections of this Contract are inserted for convenience of reference only and shall not
constitute a part of this Contract or act as a limitation of the scope of the particular
paragraph or sections to which they apply As used herein where appropriate the singular
shall include the plural and vice versa and masculine feminine and neuter expressions shall
be interchangeable Interpretation or construction of this Contract shall not be affected by
any determination as to who is the drafter of this Contract this Contract having been
drafted by mutual agreement of the parties.
17. SEVERABLE PROVISIONS: Each provision of this Contract is intended to be severable If any
provision hereof is found by a court of competent jurisdiction to be illegal or invalid or not
applicable to any person or circumstance for any reason whatsoever such illegality invalidity
or non applicability shall not affect the legality or validity of the remainder of this Contract
or its applicability to other persons or circumstances.
18. ENTIRE AGREEMENT: This Contract contains the entire understanding of the parties hereto
in respect to the transactions contemplated hereby and supersedes all prior agreements
contracts and understandings between the parties with respect to such subject matter.
19. COUNTERPARTS: This Contract may be executed in multiple counterparts each of which
shall be one and the same Contract and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
IN WITNESS WHEREOF the parties hereto have caused this Contract to be executed effective the
day and year first set forth above:
AUBURN SYMPHONY ORCHESTRA CITY OF AUBURN
_________________________________ ____________________________________
Nancy Backus, Mayor
Title:___________________________
Date:___________________________ Date:_______________________________
ATTEST:
____________________________________
Danielle Daskam, City Clerk
APPROVED AS TO FORM:
____________________________________
Daniel B. Heid, City Attorney
2018 Auburn Symphony Orchestra Contract
October 23, 2017
Page 5 of 6
Contractor: Auburn Symphony Orchestra
Contract #______
ATTACHMENT A
Scope of Services
Scope of Work:
1. Auburn Symphony Orchestra (ASO) will engage, enrich and inspire our community through
artistically vibrant performances; will uphold the highest artistic and professional standards;
will present a broad range of repertoire; will serve a wide and diverse audience; and will
provide quality educational experiences for all ages.
2. ASO will produce, at the minimum, three full symphony programs, four chamber concerts,
three summer concerts each performing arts season.
3. ASO will conduct outreach into Auburn public schools and offer reduced price student
tickets.
4. Conduct outreach to new audiences through programming and marketing efforts.
5. Participate in community events and/or festivals through hosting a booth and/or partnering
to present programming as part of the event program.
Service Provider Agrees to:
1. Credit the City of Auburn in all appropriate public announcements, programs, advertising,
and other forms of notice relating to the activity and service covered under this agreement
and produced by, for, and under the direction of the organization. Where possible, the City
of Auburn logo should be used. If logo is not appropriate, ASO may list the funder as : City
of Auburn.
2. Provide access to members of the City Council and Auburn Arts Commission for purposes of
evaluation to at least three performances each year.
3. Meet with the City Council, Arts Commission, or the Arts Coordinator once during the
contract period, to provide information regarding programming and administration of the
programs.
4. Provide the City of Auburn reports and data as outlined as part of the payment schedule.
5. Make available to the City of Auburn the service providers financial and other records, upon
request, to determine compliance with this agreement.
6. Include City Council members and Arts Commissioners in their mailing list
Payment Schedule
Phase I: To be completed by January 31, 2018. NTE $25,000.00 upon receipt or completion of the
following:
· Full execution of this contract
· Receipt of completed invoice
· Receipt of schedule of activities and programming for 2017-18 performing arts season
2018 Auburn Symphony Orchestra Contract
October 23, 2017
Page 6 of 6
· Submission of all printed material and copies of paid advertisements completed between
June 2017 and January 20181.
· Attendance reports for concerts; including zip code demographic summary of patrons and
student discount tickets claimed, and tracking of new versus returning attendees.
· Outline summary of outreach activities and community participation efforts
· Receipt of annual report from prior ASO fiscal year
· Submission of marketing plan and budget for ASO 2017-2018 performing arts season
Phase II: To be completed by March 30, 2018. NTE $25,000.00 upon receipt or completion of the
following:
· Receipt of completed invoice
· Submission of all printed material and copies or documentation of paid advertisements
completed between January 2018 and March 2018
· Attendance reports for ASO concerts; including zip code demographic summary of patrons
and student discount tickets claimed, and tracking of new versus returning attendees.
· Outline summary of outreach activities and community participation efforts
Phase III: To be completed by June 1, 2018. NTE $25,000.00 upon receipt or completion of the
following:
· Receipt of completed invoice
· Submission of all printed material and copies of paid advertisements completed between
March 2018 and June 2018.
· Attendance reports for ASO concerts; including zip code demographic summary of patrons
and student discount tickets claimed, and tracking of new versus returning attendees.
· Outline summary of outreach activities and community participation efforts
· Summary of annual fundraiser
1 NOTE: While this Contract covers performances during 2017 and 2018, references are made to the ASO’s 2017-
2018 season, which includes periods covered in this Contract.
October 18, 2017
Annual Report:
Fiscal year and Season July 2016 – June 2017
Overview
Over the course of the 2016-2017 season, the Auburn Symphony Orchestra (ASO) worked to continue to
engage, enrich, and inspire our community through artistically vibrant performances while upholding
the highest artistic and professional standards.
• Our major events and productions this year consisted of four full symphony programs, including
a holiday program, four chamber concerts (including one outreach concert in Kent), and three
summer outdoor concerts (see Events). We also worked to strengthen our connections within
the community, including the Auburn School District, the White River Valley Museum, and the
Chamber of Commerce, helping to support community events.
• We continue to offer student tickets for $10, also extending that offer to families of music
students in Auburn middle and high schools (see Ticketing). Through our partnership with the
Auburn School District, we offered educational events to 1st and 2nd grade students and their
families throughout the 2016-2017 season.
• Our annual fundraiser in May at Green River College was highly successful. Generously
sponsored by Boeing, Segale Properties, and Councilman Bill Peloza, 160 people attended,
including Mayor Backus and council members Wales and Peloza. The event netted
approximately $45,000 in revenue for the symphony. Guests were treated to musical selections
by ASO violist Joyce Ramee.
• As we near the end of our music director search we are pleased with the amount and quality of
the audience feedback we have received, both verbal and written. That input will be added to
the evaluations from the search committee interviews, the board interviews, and the musicians,
leading to a recommendation by the search committee to the board, most likely by the end of
the calendar year.
Ticketing
Discounted Tickets – local music students and families
Date Concert Total
Tickets
Issued
Student Tickets
Issued
7/7/2016 Sunsets: From Mozart to Sousa 78 5
7/21/2016 Sunsets: Horns A-Plenty 129 15
8/4/2016 Sunsets: Summer String Celebration 158 36
10/9/2016 Bohemian Rhapsody 622 80
11/20/2015 On the Road Again: Chamber 92 6
12/6/2016 Joy of the Holidays 617 99
1/22/2017 Dances, Marches, and More: Chamber 115 3
2/19/2017 Conductor’s Choice 1: Enigma 535 45
3/3/2017 Chamber (Kent): The Magic Flute 38 3
3/5/2017 Chamber: The Magic Flute 110 7
4/30/2017 Conductor’s Choice 2: Love, Passion, &
Defiance
531 41
Tickets sold by zip code (includes season and single tickets to future performances)
Zip code % Actual
Zip Code
Purchase
Count
Ticket
Count
Percentage of
Purchases Percentage of Tickets
98092 318 642 25.67% 24.05%
98002 163 324 13.16% 12.14%
98042 82 174 6.62% 6.56%
98198 60 84 4.84% 3.15%
98391 57 139 4.60% 5.21 %
98001 55 100 4.44% 3.75%
Various
Zip Codes* 430 935 34.71% 35.03%
No Zip
Code Given 74 271 5.97% 10.15%
Total: 1239 2669
*Each of the 66 various zip codes account for a fraction of the audience members.
Over the course of the 2016-2017 season the ASO added 312 new people to our data base as new
audience members or fundraiser attendees.
Marketing
Press Release examples attached
Press Coverage
Date Publication Notes
10/3/2016 Auburn Reporter ASO presents Bohemian Rhapsody with Nicholas Hersh
12/15/2016 Auburn Reporter Auburn Symphony presents Joy of the Holidays
2/2/2017 Auburn Reporter February 19 concert features young violin soloist and
first music director candidate
2/21/2017 Philippa Kiraly review from
Sun Break online arts blog
An astonishing violin debut at Auburn Symphony
2/24/2017 Auburn Reporter—reprinted
from Sun Break
An astonishing violin debut at Auburn Symphony
3/31/17 &
4/12/17
Auburn Reporter Nikolas Caoile guest conducts the Auburn Symphony
Orchestra
4/28/2017 Auburn Reporter Guest conductor leads Auburn Symphony Orchestra
April 30 concert
Ongoing King FM NW Focus Season
Showcase
Radio coverage of upcoming concerts
Advertising
Date Publication Notes
Per Concert/quarterly Auburn Reporter Concert Promo – Print Ad
Per Concert/quarterly Kent Reporter Concert Promo – Print Ad
Per Concert/quarterly Federal Way Mirror Concert Promo – Print Ad
Per Concert/quarterly Enumclaw/Bonney Lake
Courier Herald
Concert Promo – Print Ad
Per Concert/quarterly Covington/Maple Valley/Black
Diamond Reporter
Concert Promo – Print Ad
Monthly Lake Tapps Living Concert Promo – Print Ad
Per Concert/quarterly Auburn Magazine Concert Promo – Print Ad
Per Concert/quarterly 98.1 Classical King FM Concert Promo – Radio Spots
Per Concert/quarterly Banner on Auburn Way Concert Promo – Visual over Auburn
Way near entrance to Hwy. 18
Per Concert/quarterly Banner in office window Concert Promo – “Next
Performance” listed on Auburn Way
and Main St
Press release s before each
concert
Various Sent to regional media outlets
Print Collateral
Date Description and Quantity Notes
October, December, February,
April
400 Posters Distributed within Seattle, South
King County, and Tacoma
Per Concert 2,300 post cards Mailed to internal lists
July & September 75 renewal reminders Sent to lapsed subscribers
December 2,300 annual fund letters Mailed to internal lists
December 2,300 newsletters Mailed to internal lists
June 2,300 season brochures Mailed to internal lists
Electronic Promotions
Date Publication Notes
Per Concert Live Music Project Online Calendar
Inclusion in Eblasts to their
constituents
Per Concert Mail Chimp Eblasts to email list of 1,875
Per Concert Facebook Events and other posts
Per Concert Twitter Event information
Events
Title Date Musicians Attendance Location
2016-2017 Symphony Concerts
Bohemian Rhapsody 10/9/2016 67 622 Auburn Performing Arts
Center
Joy of the Holidays 12/6/2016 60 617 Auburn Performing Arts
Center
Enigma 2/19/2017 65 535 Auburn Performing Arts
Center
Love, Passion, & Defiance 4/30/2017
68 531 Auburn Performing Arts
Center
2016-2017 Pre-Concert Lecture
Bohemian Rhapsody 10/9/2016 2 spkrs. +
slides
90+ Auburn Performing Arts
Center
Enigma 2/19/2017 2 spkrs. +
slides
90+ Auburn Performing Arts
Center
Love, Passion & Defiance 4/30/2017
2 spkrs. +
slides
90+ Auburn Performing Arts
Center
2016-2017 Chamber Concerts
On the Road Again 11/20/2016 5 92 St. Matthew/San Mateo
Episcopal Church
Dances, Marches, and More 1/22/2017 5 115 St. Matthew/San Mateo
Episcopal Church
The Magic Flute 3/3/2017 4 125 First Christian Church of
Kent
The Magic Flute 3/5/2017 4 110 St. Matthew/San Mateo
Episcopal Church
2016-2017 Sunsets at Mary Olson Farm
From Mozart to Sousa 7/7/2016 5 78 Mary Olson Farm
Horns-A-Plenty 7/21/2016 5 129 Mary Olson Farm
Summer String Celebration 8/4/2016 5 158 Mary Olson Farm
Outreach
String Trio performance at
Trek Apts.
3/30/2017 3 Approx. 75 Trek Apartments
Soloist Gleb Ivanov
educational performance
10/6/2016 1 90 (orchestra
students)
Riverside High School
Soloist Stephen Waarts
educational performance
2/16/2017 1 30 (orchestra
students)
Auburn High School
Soloist Daniel Lebhardt
educational performance
4/27/2017 1 50 piano
students and
faculty
Green River College
Soloist Daniel Lebhardt ‘s
4-hr. rehearsal session
4/29/2017 1 Several
residents
Wesley Homes Lea Hill
Contributing to local
fundraisers with ticket and
CD donations
Ongoing Various
3:26 PM
10/17/17
Accrual Basis
AUBURN SYMPHONY ASSOCIATION
Profit & Loss
July 2016 through June 2017
Page 1 of 2
Jul '16 - Jun 17 Use of City funding
Ordinary Income/Expense
Income
Board Giving 7,115.00
Sustaining Fund 17,500.00
Merchandise Sales 807.00
Government Grants 83,332.00
Corporate Contributions 0.00
Corporate Gift Matching 2,200.46
Individual Donations 58,108.66
Foundation Grants 18,000.00
Ticket Sales - Concerts 56,419.39
Ticket Sales - Chamber 10,184.00
Fundraisers
Gala
Sponsorships 5,500.00
Raffle 2,980.00
Tickets 10,800.00
Donation 1,505.00
Auction 11,284.00
Total Gala 32,069.00
Concessions 1,035.00
Total Fundraisers 33,104.00
Program Advertising 14,856.25
Outreach Services
Education 1,000.00
Total Outreach Services 1,000.00
Bank/Investment Interest 4.91
Total Income 302,631.67
Gross Profit 302,631.67
Expense
Direct Deposit Fees 30.37
Payroll Tax Expenses
Employment Secuirty Expense 445.47
L&I Expense 157.79
Medicare Expense 435.48
Soc Sec Expense 1,862.02
Total Payroll Tax Expenses 2,900.76
Compensation - Staff 31,582.50
Administration Expense
Board Expenses 148.58
Business Meals 289.63
Advertising 315.00 315
Bank Charges/Adjustments 5,805.59
3:26 PM
10/17/17
Accrual Basis
AUBURN SYMPHONY ASSOCIATION
Profit & Loss
July 2016 through June 2017
Page 2 of 2
Jul '16 - Jun 17 Use of City funding
Dues and Subscriptions 1,045.03
Insurance 2,427.00
Licenses and Permits 1,359.69
Office Rent 8,694.00
Office Supplies 986.23
Postage 1,493.19 1493
Printing 4,593.40 4593
Professional Fees 2,781.00
Telephone 1,283.30
Total Administration Expense 31,221.64
Concert Expense
Travel 2,671.77
Refund 26.89
Concession Costs 963.64
Advertising 9,486.97 9487
Postage 1,823.06 1823
Printing 7,953.54 7954
Facility Rent 9,682.75
Music Rental 2,219.26
Musician Meals & Flowers 1,155.44
Recording 2,174.46
Total Concert Expense 38,157.78
Chamber Expense
Advertising 97.20
Postage 350.00 350
Printing 1,066.06 1066
Facility Rental 4,829.38 4829
Total Chamber Expense 6,342.64
Compensation
xMusician's Salary - Gala 75.00
xMusician's Salary - Concert 167,510.00 29190
xMusician's Salary-Chamber 15,040.00 10000
xMusician's Salary-Education 3,900.00 3900
Total Compensation 186,525.00
Fund Raising Expenses
Gala Event 10,456.74
Receptions 173.10
Total Fund Raising Expenses 10,629.84
Total Expense 307,390.53
Net Ordinary Income -4,758.86
Net Income -4,758.86 75,000
AGENDA BILL APPROVAL FORM
Agenda Subject:
Legislative Agenda for 2018 (Hinman)
Date:
October 19, 2017
Department:
Administration
Attachments:
2016 Federal Legislatve
2016 State Legislative
Legislative
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Each year, the City of Auburn sets several top level State and Federal legislative
priorities. The 2017 priorities are included as well as the general State priorities for
2018 that have been recently released by the Association of Washington Cities.
Reviewed by Council Committees:
Councilmember: Staff:Hinman
Meeting Date:October 23, 2017 Item Number:
FEDERAL PRIORITIES
Close the online sales tax loophole and allow state and local governments to enforce their existing sales tax laws regardless of whether a purchase is made in a store, online or through a catalog retailer. Please pass e-fairness legislation.
The 1967 Supreme Court ruled it would be too much of a burden on out-of-state retailers
to collect sales taxes in all the jurisdictions they conducted businesses. In 1992, the issue
resurfaced and the Court elaborated that Congress ultimately has the power to resolve
the question of taxation on interstate commerce.
The growth of internet sales since that time has been unprecedented. Online merchants
selling in their own states are required to collect sales tax, however sales taxes are not
collected at the point of sale for sales that are out of state. By contrast, the brick and
mortar businesses in our local communities are required to collect sales tax at the point
of service. This puts these main street retailers at a five to ten percent competitive price
disadvantage to remote sellers. Rather than putting these businesses at a competitive
disadvantage, we should support these main street retailers that are valuable
contributors to the vitality of our community.
Congress should provide state and local governments the option to collect the sales
tax already owed under current law. Collecting sales taxes on online sales will generate
an estimated $23 billion for state and local governments that can be invested in job
creation, infrastructure and economic development efforts.
The City of Auburn made smart budgeting choices to effectively manage through the
downturn in the economy. However, there is a backlog of infrastructure and human
services needs that could be addressed if local governments were given the ability to
enforce current law with respect to sales tax. Additionally, we want to ensure a level
playing field for the main street businesses that are key contributors to the vitality of
our community whether through sponsoring local sports teams or participating in the
chamber of commerce.
Do not limit in any way the income tax exemption for municipal bonds.
As the Administration and Congress look for revenue to reduce the deficit and fund
programs, the federal income tax exemption provided to interest paid on state and
municipal bonds is under threat. President Obama’s 2017 budget proposal would limit
the tax exemption for municipal bond interest and if implemented would severely limit
the ability to finance state and local infrastructure projects. It is estimated this proposal
would raise costs to state and local taxpayers by $17 billion.
This exemption has been in place since the federal income tax was instituted in 1913. It is
the primary financing mechanism for state and local infrastructure projects, with three-
quarters of the infrastructure projects in the U.S. built by state and local governments,
and with over $3.7 trillion in outstanding tax-exempt bonds, issued by 30,000 separate
government units. Local governments save an average of 25 percent to 30 percent on
interest costs with tax-exempt municipal bonds as compared to taxable bonds. These
savings arise because investors are willing to accept lower interest on tax-exempt bonds
in conjunction with the tax benefit.
If the federal income tax exemption is eliminated or limited, states and localities will
pay more to finance projects, leading to less infrastructure investment, fewer jobs,
and greater burdens on citizens who will have to pay higher taxes and fees.
2016 LEGISLATIVE AGENDA
25 WEST MAIN STREET | AUBURN, WA 98001 | 253-931-3000 | WWW.AUBURNWA.GOV
Mayor
Nancy Backus
253-931-3041
nbackus@auburnwa.gov
Auburn
City Council
Deputy Mayor
Largo Wales
Councilmembers
Bob Baggett
Claude DaCorsi
John H. Holman
Bill Peloza
Yolanda Trout
Rich Wagner
Director of
Administration
Dana Hinman
Office: 253-931-4009
Cell: 253-266-2787
dhinman@auburnwa.gov
FEDERAL PRIORITIES
Department of Justice Asset Forfeiture Program
Late December the Department of Justice (DOJ) informed state and
local law enforcement that it will stop all new equitable sharing
payments to state and local agencies through the federal asset
forfeiture program. That decision was made based on reductions to
the program included in the Omnibus Appropriations bill and the
Bipartisan Balanced Budget Act. The bills reduced the asset forfeiture
program by $746 million and $458 million respectively, for a total
reduction of $1.2 billion
Under the Asset Forfeiture program the proceeds of illegal narcotic
trafficking can be re-allocated back to the local investigating task force.
Those funds can then be used to further investigate upper level narcotic
traffickers.
The City of Auburn participates in two local DEA Drug Task Forces
the High Intensity Drug Trafficking Area program (HIDTA) Task Force
which includes detectives from Auburn, Port of Seattle, Seattle, Kent,
Federal Way, Tukwila and Renton, and the Tacoma DEA Task Force which
includes detectives from Auburn, Puyallup, Tacoma, Bonney Lake and
the Pierce County Prosecutors office.
Locally, the combined jurisdictions of the DEA drug task forces receive
about $300,000 - $400,000 in funds from the Asset Forfeiture fund.
These funds are used to pay for some of the expenses associated
with managing the task force; such as, the office assistant, assigned
Prosecutors and equipment. Many of our multi-jurisdiction task forces
rely on these forfeited assets to continue operations. The loss of these
funds may mean that local law enforcement loses the ability to sustain
the task forces and combat these types of crimes.
We urge Congress to restore funding to the Asset Forfeiture program.
Invest in Local Transportation Priorities
The City supports a strong partnership with the federal government
and encourages Congress to fund transportation programs that
provide resources for investments in local infrastructure and transit
programs to ensure everyone in our communities has access to
education, training and employment.
Federal Funding Auburn will continue to advocate on behalf of federal funding that
allows the City to serve its citizens and provide services to those in
need, provide for the public’s safety and maintain its transportation
infrastructure.
Those programs include the Community Development Block Grant,
Byrne Grant funding through the Department of Justice, and Airport
Improvement Funds among others.
Mayor
Nancy Backus
253-931-3041
nbackus@auburnwa.gov
Auburn
City Council
Deputy Mayor
Largo Wales
Councilmembers
Bob Baggett
Claude DaCorsi
John H. Holman
Bill Peloza
Yolanda Trout
Rich Wagner
Director of
Administration
Dana Hinman
Office: 253-931-4009
Cell: 253-266-2787
dhinman@auburnwa.gov
HOMELESSNESS
Support comprehensive policies to address homelessness and its root causes, including housing supports, addressing mental health issues as well as ensuring access to substance abuse programs.
The increase in homelessness has reached a state of emergency in King
and Pierce Counties. On any given day last year in just King County
nearly 10,000 people were experiencing homelessness, almost 40% or
over 3,700 people were unsheltered. Population growth and regional
issues of housing affordability exacerbate the problem. Studies show
that every $100 a month increase in rental rates can increase homeless
population by 155 and by 39% in rural and suburban areas. With local
rents skyrocketing in recent years, housing is becoming out of reach for
many. Please support increased funding for federal housing assistance
programs including rental assistance, section 8 vouchers, Veterans
Affairs Supportive Housing and reforms such as those included HR3700,
the Housing Opportunities through Modernization Act.
Experiencing homelessness often destabilizes people living with mental
health or substance abuse issues making those problems even worse.
Addressing these issues is also critical to ensuring people are able to
access and maintain housing.
Mental Health Issues: Often those living on the streets have
unaddressed mental health needs. Too often, lack of providers or
available hospital beds stand in the way of those seeking treatment.
The shortage of available care leaves low income patients in particular
at risk for waiting for care in hospital emergency rooms until an acute-
care hospital bed opens. Changing outdated Medicaid payment policies
that exacerbate this shortage can help. Reforms included in S.1945 the
Mental Health Reform Act and HR.2646 Helping Families in Mental
Health Crisis can help. Among many other reforms to the mental health
system both bills would change this outdated Medicaid payment policy
to allow for hospitals to have greater numbers of beds devoted to
psychiatric care.
Substance Abuse and Opioid Addiction: Ensuring adequate access to
substance abuse and opioid addiction treatment programs is a critical
component to keeping people employed and housed.
Support funding for the SAMSHA as well as efforts to address the
growing crisis of opioid addiction in our communities.
Students Reported Homeless in
Washington State
2008-09 20,780
2009-10 21,826
2010-11 26,049
2011-12 27,390
2012-13 30,609
2013-14 32,494
Source: Office of Superintendent
of Public Instruction
Mayor
Nancy Backus
253-931-3041
nbackus@auburnwa.gov
Auburn
City Council
Deputy Mayor
Largo Wales
Councilmembers
Bob Baggett
Claude DaCorsi
John H. Holman
Bill Peloza
Yolanda Trout
Rich Wagner
Director of
Administration
Dana Hinman
Office: 253-931-4009
Cell: 253-266-2787
dhinman@auburnwa.gov
NORTHWEST/ARTIC REGION X GSA ADMINISTRATION
BUILDING RELOCATION
Continue to engage GSA and encourage them to adhere to their stated timeline releasing the Request for Qualifications for developers in March followed by a June release of the Request for Proposals for the proposed relocation of the Northwest Region X office.
Auburn has been home to the Northwest/Artic (Region X) office for
a number of years and to the Auburn Complex – originally a 500 acre
Army Supply Depot built in 1943 next to the rail line, and used to hold
and distribute wartime equipment and supplies. Over the years the site
has served many purposes including as an internment camp for Italian
POWs, storage for Stryker equipment as well as home to a SSA tele-
service center and conference space. Today the site consists of 135 acres
including eight warehouses, six constructed in 1943 and two more in
1953, the GSA administration building built in 1954 and other facilities.
Three years ago, GSA determined that trusses were failing after 70 years
of service and although a major rehabilitation project is underway for
one warehouse, it wasn’t cost-effective to repair the additional facilities.
Today, GSA estimates the warehouse facility will be 90 percent vacant
and the administration facility will be a Tier 3 asset – a non performing
asset that fails to break even and requires investment.
GSA will need to relocate the employees currently housed at the
Administration building. The jobs provided in Auburn are a significant
contribution to our local economy. The city has been working to
develop a proposal that will keep GSA located inside the City, saving
time, labor and costs by keeping these important jobs within one mile
of the old location and causing minimal disruption to employee’s daily
lives.
We understand that GSA must follow its administrative process for
site selection of new facilities for employees. That process includes
the release of a Request for Information (RFI) which is an innovative
approach that allows stakeholders, like Auburn, to provide input on
the possible exchange of the building. The GSA is then able to make
informed decisions and create a deal that may dispose of surplus
facilities while leveraging the asset for necessary improvements
elsewhere. Auburn has been working closely with other stakeholders to
develop a proposal that will create just such a win-win scenario. GSA has
indicated that it will release a Request for Qualifications (RFQ) in March
to evaluate developers qualifications and then a Request for Proposals
in mid-2016 with an award at the end of 2016 or early 2017.
Current Auburn GSA Complex
Fire Training Center
City Hall
Potential GSA, SSA & VA office
Potential GSA, SSA & VA office
Mayor
Nancy Backus
253-931-3041
nbackus@auburnwa.gov
Auburn
City Council
Deputy Mayor
Largo Wales
Councilmembers
Bob Baggett
Claude DaCorsi
John H. Holman
Bill Peloza
Yolanda Trout
Rich Wagner
Director of
Administration
Dana Hinman
Office: 253-931-4009
Cell: 253-266-2787
dhinman@auburnwa.gov
STATE PRIORITIES
Model Toxics
Control Act
(MTCA)
The MTCA Fund has been a key tool for cities around the state to fund the
cleanup of contaminated properties. Without MTCA funding most of these
properties would remain contaminated and vacant. With the recent economic
downturn, many of those MTCA dollars have been rerouted to fund operations
and shore up the general fund. The City of Auburn would like to see a greater effort made
to protect these dollars for capital projects so more cities can have the opportunity to
undertake such vital efforts to restore contaminated properties for further use
and economic development.
Storm Water and
Flood Control
Infrastructure
Funding
The City supports efforts at the state level to provide infrastructure funding for water supply,
storm water, flood control and other water projects through the capital budget. It will
continue to monitor developing proposals such as the Washington Waters Act
which would establish additional state level funding and programs to address
water infrastructure issues including both storm water and flood protection.
Public Records Auburn supports open and transparent government and continue to seek the
best ways to meet this commitment. Unfortunately, there are a growing number
of requestors who monopolize resources with broad, voluminous, commercially
driven, or retaliatory requests that do not provide a public benefit proportionate
to the taxpayer dollars needed to fulfill these requests. Cities like Auburn need
additional tools to resolve conflicts outside the courtroom and the authority to charge a
reasonable fee for electronic and commercial requests. We also need to address the impact
changing technology has on public records.
Extending the
Benefit of
SB 5761
Last year SB 5761 was passed by the Legislature in the final session. The bill
provides a very select number of cities the ability to not collect property tax
on new industrial/manufacturing development as an economic development
tool. Auburn, like most cities may not have much open land that is zoned for
industrial use, but the City does have a number of vacant properties zoned
industrial with existing structures. It would be a huge help to the City if there
was an option to use this tool to attract entities that plan to rehabilitate or
reconstruct industrial properties.
Limiting tax
imposed by city or
town on a water
distribution business
SB 6115
SB 6115, a proposal to cap the city utility tax rate on water and sewer businesses
at 6 percent. The limit could be exceeded only with voter approval. If a city utility
tax rate is already greater than 6 percent, the city must decrease the rate to 6
percent by annually reducing the rate by one-tenth of the difference between
the current tax rate and 6 percent. A city would not be required to reduce a
current tax above 6 percent if it was implemented with voter approval. The City of
Auburn stands with AWC and is strongly opposed to this proposal. This would require the
City of Auburn to reduce rates that are over 6% and cause the City to lose our 1%
on utilities that we dedicate to local street preservation.
Homelessness and
Mental Health
The State of Washington ranks 48th out of 50 states when looking at the
prevalence of mental health compared to access to care. Pierce County ranks as
one of the worst counties in the nation for behavioral health access. Emergency
Departments are overcrowded because people have nowhere else to turn in
a mental health crisis. Military veterans live on the streets with untreated post-
traumatic stress disorder. Police and first responders devote time and resources
to address behavioral health problems that threaten public safety. The mentally
ill are lost in the jail and justice systems where they do not belong. It is clear that
Pierce County and South King need a better way to serve our homeless and
mentally ill populations. The City would ask that the Legislature continue to support the
construction of a mental hospital through the partnership of MultiCare and Franciscan and
that more dollars are made available to shelter and reintegrate our homeless citizens.
Enhance economic development tools and
programs that foster business development
in cities
Economic development opportunities vary greatly across
the state. Some communities have commercial or industrial
areas that have deteriorated or lack the needed infrastructure
for critical development, and others lack access to adequate
broadband services. AWC supports expansion of current
programs and funding, and will engage key legislators
and stakeholders to identify tools that can help foster vital
economies in all corners of our state.
Preserve state-shared revenues with cities
and increase law enforcement training funds
The 2017-19 state operating budget continued to fund
traditional shared revenues such as liquor revenues and
municipal criminal justice assistance at the levels provided
in recent years. As the Legislature considers a supplemental
budget, AWC will encourage the provision of additional
funding for four additional Basic Law Enforcement Academy
classes during the biennium to ensure that new recruits
receive training as quickly as possible.
2018 Legislative Priorities
Dave Williams
Director of Government Relations
davew@awcnet.org • 360.753.4137
09/28/17Association of Washington Cities • 1076 Franklin St SE, Olympia, WA 98501 • 1.800.562.8981 • awcnet.org
Contact:
The key to growing strong cities and towns in Washington starts with addressing housing shortages and affordability, helping
individuals with mental health and drug addiction issues, and providing tools to enhance local economic vitality.
The 2017 legislative session was the longest in history and yielded numerous helpful policy and budget actions for Washington’s
281 cities and towns. However, critical issues remain unresolved and need to be addressed in the 2018 legislative session. The
Legislature needs to swiftly adopt a capital budget so that critical community projects can move forward, and take action on the
following city priorities to help our communities and state thrive.
Strengthen city tools to address housing
conditions in our communities
Cities large and small are experiencing challenges with
housing in their community—from shortages of affordable
housing, to a lack of workforce housing, to neighborhood
impacts of abandoned foreclosed properties. Cities need a
variety of local option tools to address the problems of their
specific local circumstances. AWC urges the Legislature to
adopt:
1) A new construction sales tax reimbursement pilot program
to attract new multi-family housing in cities outside of our
urban core;
2) A means for cities to mitigate the impacts of abandoned
and bank-owned foreclosed homes; and
3) Additional flexibility with existing tools such as making the
optional sales tax authority for affordable housing a council
decision.
Direct funds to mental health, chemical
dependency, and social safety net programs
Although cities are not frontline service providers, many of
the problems associated with mental health and chemical
dependency show up in our communities and on our streets.
Increasingly, local public safety personnel play an expanding
role in addressing these impacts. AWC actively supports and
will engage with those seeking to direct resources to address
these challenges and will collaborate with the state, counties,
and providers to find ways to deliver support services in the
most effective manner.
AGENDA BILL APPROVAL FORM
Agenda Subject:
King County Draft 2019 Comprehensive Solid Waste
Management Plan (Coleman)
Date:
October 18, 2017
Department:
Finance
Attachments:
Memo
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
The King County Solid Waste Division is preparing to release the draft 2019
Comprehensive Solid Waste Management Plan for public review. The City has
multiple opportunities to comment on the Plan throughout the approval process which
runs from approximately December 2017 to March 2019.
Reviewed by Council Committees:
Councilmember: Staff:Coleman
Meeting Date:October 23, 2017 Item Number:
Page 1 of 2
Interoffice Memorandum
To: City Council
From: Joan Nelson, Solid Waste & Recycling Supervisor
CC: Nancy Backus, Mayor; Shelley Coleman, Finance Director; Brenda Goodson-
Moore, Customer Service Manager
Date: October 13, 2017
Re: King County Preliminary Draft Comprehensive Solid Waste Management Plan
Background
Washington State law requires that each county, in cooperation with the cities located in
the county, prepare a comprehensive solid waste management plan. King County’s
current Comprehensive Solid Waste Management Plan was adopted in 2001. King
County updated the 2001 Plan in 2011 and in 2013, but those updates were not formally
adopted.
The King County Solid Waste Division has been working with its two advisory committees
(the Solid Waste Advisory Committee and the Metropolitan Solid Waste Management
Advisory Committee) over the past year to develop the revised plan for adoption. King
County distributed the preliminary Draft 2019 Comprehensive Solid Waste Management
Plan (Plan) to advisory committee members on September 29, 2017, and is seeking
comments from the committees prior to its release for public comment.
Approximate date Action
Mid - December 2017 – mid February 2018 Release preliminary draft plan and draft
Environmental Impact statement for public
review and comment
Mid-December – mid-April Up to 120 days Ecology review of preliminary
draft and Environmental Impact Statement
May 2018 Revise preliminary draft to incorporate
Ecology’s comments
June – September 2018 Regional Policy Committee and King County
Council adoption process
September – December 2018 120-day period City adoption process
February - March 2019 Submit final draft to Ecology and final approval
(45 day period)
Page 2 of 2
Discussion
The Plan presents goals, policies, and actions for managing King County’s solid waste
over the next six years, with consideration of the next 20 years.
The main goals include achieving zero waste of resources by 2030, and keeping tipping
fees as low as reasonable. By reducing waste generation and increasing recycling, we
will extend the life of the Cedar Hills Landfill which is the lowest cost disposal option.
The Plan covers the following areas: the existing solid waste system, forecasting and data,
sustainable materials management, the transfer and processing system, solid waste
disposal, and system financing.
The proposed 2019 Plan incorporates the following updates and changes:
• A reevaluation of the 2007 Transfer and Waste Management Plan – King County
is reserving the option to retain the Renton Transfer Station at some capacity if
needed and is still looking at options for the Northeast area once the Houghton
Transfer Station closes
• Options to study resource recovery at transfer stations and changes to the solid
waste rate structure
• Possible policy changes such as:
o instituting mandatory recycling throughout the County
o new construction and demolition debris recycling and disposal policies
o a 70% recycling goal
• Consideration of anaerobic digestion and advanced materials recovery as possible
transfer/processing options
• Extending the life of Cedar Hills Landfill by optimizing development of the site
• Consideration of waste-to-energy and other alternative conversion technologies as
long-term disposal options, in addition to waste export
AGENDA BILL APPROVAL FORM
Agenda Subject:
Dangerous Dog (Lee)
Date:
October 18, 2017
Department:
Police
Attachments:
Ordinance No. 5829
Hearing Examiner Appeal Form
Notice of Dangerous Dog Declaration
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Staff:Lee
Meeting Date:October 23, 2017 Item Number:
AUBURN POLICE DEPARTMENT
ANIMAL CONTROL DIVISION
HEARING EXAMINER APPEAL FORM
_ __________ ____________________________________________
Owner Dog
_ _____________________
Address
Under ACC 6.35.020(D) you have a right to appeal the final determination of the Chief of
Police or his designee to present any reasons, orally or in writing, why the animal should
not be declared Dangerous or Potentially Dangerous:
If you fail to appear for this meeting preliminary notice will become final, and your
animal(s) will be declared Dangerous or Potentially Dangerous.
If, after the initial meeting date, your animal is declared Dangerous or Potentially
Dangerous you may appeal that final declaration using this form. This form must be
submitted to the City Clerk by certified mail or in person within fifteen (15) days of the
determination of your animal’s status if the original notification was delivered to you in
person, or within twenty (20) days if the original notification was mailed to you.
REQUEST FOR MEETING ON FINAL DETERMINATION
I request a meeting as provided for in ACC 6.35.020(D) to discuss the decision to declare
my animal(s) as Dangerous or Potentially Dangerous in Case(s) No. . I
understand that I have the right to present reasons or information in writing or verbally as
to why my animal(s) should not be declared Dangerous or Potentially Dangerous.
____________________________________________
Signature
______________________________________________________________
Printed Name/Date
Auburn City Clerk
25 W. Main St
Auburn, WA 98002-5548
Phone: 253-931-3007
CASE NUMBER: OFFICER:_____ _ DATE ISSUED:_ ________
Page 1 of 7
AUBURN POLICE DEPARTMENT
ANIMAL CONTROL DIVISION
NOTICE OF INTENT TO DECLARE A DOG AS
DANGEROUS
POTENTIALLY DANGEROUS
ENCLOSED: PACKET COVER SHEET (PAGE 1)
REASON FOR DECLARATION (PAGE 2)
HEARING NOTIFICATION FORM (PAGE 3)
REQUIREMENTS (PAGE 4 & 5)
INSURANCE FORM (Page 6)
……………………………………………………………………………………………………………………………………………………………
Owner / Keeper of Dog:
Last Name: First: MI: DOB:
Address: City: State: Zip:
Home Phone: Work Phone:
Description of Dog:
Name: Breed(s):
Color(s): Markings:
Sex: M/F Altered: Y/N Age: Microchip / Tattoo:
License year and number: Rabies Vaccination Exp. Date:
Veterinarian Name: Veterinarian Phone:
Whereabouts of dog if not at owner/keeper’s residence:
CASE NUMBER: OFFICER:_____ _ DATE ISSUED:_ ________
Page 2 of 7
AUBURN POLICE DEPARTMENT
ANIMAL CONTROL DIVISION
TYPE AND BASIS OF DECLARATION & REASONING
Auburn Animal Control is seeking to declare your dog:
Dangerous
Potentially Dangerous
At approximately _ __ hrs. on the _ __ day of ___ _________, _____. Animal Control
has witnessed or been provided evidence that your animal
__ _____________ ________________________________
_________________________________________________________________________________________________________________________
*********************************************************************************************************
Narrative:
_____________
_________________________________________________________________________________________________________________
_____________________________________________ ________________________________________________________________________
CASE NUMBER: OFFICER:_____ _ DATE ISSUED:_ ________
Page 3 of 7
AUBURN POLICE DEPARTMENT
ANIMAL CONTROL DIVISION
RIGHTS UPON NOTIFICATION OF PRELIMINARY DECISION
________________________________________________________ _______________________________________________
Owner Dog
Address
Under ACC 6.35.020(C) you have a right to meet with the Chief of Police or his designee to present any
reasons, orally or in writing, why the animal should not be declared Dangerous or Potentially Dangerous.
The date and time of this meeting is:
If you are unable to attend this meeting you can request the meeting be rescheduled to a reasonable time
that falls within 10 calendar days of delivery of this notice.
If you fail to appear for this meeting preliminary notice will become final, and your animal(s) will
be declared Dangerous or Potentially Dangerous.
If, after the meeting date, your animal is declared Dangerous or Potentially Dangerous you may appeal
that final declaration using the form provided on the following page. This form must be submitted to the
City Clerk by certified mail or in person within fifteen (15) days of the determination of your animal’s
status if the original notification was delivered to you in person, or within twenty (20) days if the original
notification was mailed to you.
REQUEST FOR MEETING ON PRELIMINARY DECLARATION
I request a meeting as provided for in ACC 6.35.020(C) to discuss the preliminary decision to declare my
animal(s) as Dangerous or Potentially Dangerous in Case(s) No.____________________________________________. I
understand that I have the right to present reasons or information in writing or verbally as to why my
animal(s) should not be declared Dangerous or Potentially Dangerous.
____________________________________________
Signature
______________________________________________________________
Printed Name/Date
Meeting Date: Meeting Time: 9:00 am
Meeting Location: Auburn Police Department 340 E. Main Street, Ste. 201, Auburn, WA 98002
CASE NUMBER: OFFICER:_____ _ DATE ISSUED:_ ________
Page 4 of 7
DANGEROUS DOG REQUIREMENTS
Within twenty (20) days of receipt of this declaration, you are required to obtain a certificate of
registration and a special license for your Dangerous Dog from the Auburn City Clerk. The license
will be issued upon compliance with the following requirements:
1. Per ACC 6.35.020(f)(1): Placement of a “proper enclosure” on the owner’s / keeper’s property
to confine the dog.
2. Per ACC 6.35.020(f)(1): Placement of a conspicuously displayed sign on the premises where the
dog is harbored with a warning symbol that informs children or adults who cannot read of the
presence of a dangerous dog.
3. Per ACC 6.35.020(f)(2): A surety bond issued by a surety insurer qualified under chapter 48.28
R.C.W. in a sum of not less than $250,000 payment to a person injured by the dog, or a policy of
liability insurance issued by an insurer qualified under title 48 R.C.W. in an amount not less
than $250,000 insuring the owner or keeper for personal injuries inflicted by the dog. (OR)
4. Per ACC 6.35.020(f)(3): A policy of liability insurance, such as homeowner’s insurance, issued
by an insurer qualified under RCW Title 48 in the amount of at least $250,000, insuring the
owner for any personal injuries inflicted by the dangerous dog, or such liability insurance that
otherwise meets the requirements of RCW 16.08.080.
5. Per ACC 6.35.080 (A): If the Dangerous Dog is taken outside the required enclosure, such dog
shall be muzzled and restrained by a substantial leash or chain and under the physical control
of a person sixteen (16) years or older who is capable of restraining such animal.
6. Per ACC 6.35.020 (g): Any dog which is declared to be a “dangerous dog” pursuant to this
chapter or Chapter 16.08 RCW shall also be required to be microchipped by a veterinarian of
the owner’s choice, at the owner’s expense. This shall be in addition to the other requirements
of this chapter and in addition to the applicable requirements for licensing as defined within
this title, and this procedure must be accomplished within 30 days after the owner’s receipt of
the dangerous dog declaration issued pursuant to this chapter or Chapter 16.08 RCW.
7. The special license fee for a Dangerous Dog is $500.00 per year, in addition to the regular
license fee.
CASE NUMBER: OFFICER:_____ _ DATE ISSUED:_ ________
Page 5 of 7
POTENTIALLY DANGEROUS DOG REQUIREMENTS
Within twenty (20) days of receipt of this declaration you are required to provide obtain a certificate
of registration and a special license for your Potentially Dangerous Dog from the Auburn City Clerk.
The license will be issued upon compliance with the following requirements:
1. Per ACC 6.35.030: Placement of a “proper enclosure” on the owner’s / keeper’s property to
confine the dog.
2. Per ACC 6.35.030: If the Dangerous Dog is taken outside the required enclosure, such dog shall
be restrained by a substantial leash or chain and under the physical control of a person sixteen
(16) years or older who is capable of restraining such animal.
3. Per ACC 6.35.035: The notice of potentially dangerous dog form, available from the city clerk,
shall be filed.
4. Per ACC 6.35.035: The special license fee for a Potentially Dangerous Dog is $100.00, and the
annual renewal fee is $100.00.
CASE NUMBER: OFFICER:_____ _ DATE ISSUED:_ ________
Page 6 of 7
AUBURN POLICE DEPARTMENT
ANIMAL CONTROL DIVISION
DANGEROUS DOG
INSURANCE REQUIREMENT FORM
Owner/Keeper of dog:
Last Name: First: MI: DOB:
Address: City: State: Zip:
Home Phone: Work Phone:
Description of dog:
Name: Breed(s):
Color(s): Markings:
Sex: M/F Altered: Y/N Age: Microchip / Tattoo:
TO INSURANCE/BOND AGENT:
The above described animal has been declared a Dangerous Dog by the Auburn Police
Department Animal Control Division per ACC 6.01 and 6.35, due to:
Per ACC 6.35.020(f)(2)&(3): The owner/keeper of this animal must obtain a surety bond issued by
a surety insurer qualified under chapter 48.28 R.C.W. in a sum not less than $250,000 payable to a person
injured by the dog, and a policy of liability insurance issued by an insurer qualified under title 48 R.C.W.
in an amount not less than $250,000 insuring the owner or keeper for personal injuries inflicted by the
dog.
Additionally, written notice must be provided to the City of Auburn Police Department within 30
days of cancellation, reduction of limits, or termination of coverage.
Insurance/Bond Agent:
Name: Address:
Phone: Company Name: Policy Number:
Please complete and sign this form, and return with a copy of the policy to the Auburn Police
Department, Animal Control Division, 340 E. Main Street, Ste. 201, Auburn, WA 98002. (253) 931-3080
FAX (253) 931-5108. Thank You.
CASE NUMBER: OFFICER:_____ _ DATE ISSUED:_ ________
Page 7 of 7
Date: Insurance/Bond Agent:
AGENDA BILL APPROVAL FORM
Agenda Subject:
King County Court Update (Roscoe)
Date:
October 19, 2017
Department:
Human Resources
Attachments:
Court Update
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Staff:
Meeting Date:October 23, 2017 Item Number:
AGENDA BILL APPROVAL FORM
Agenda Subject:
Shopping Cart Update (Snyder)
Date:
October 18, 2017
Department:
CD & PW
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
The City is currently having open discussions with local stores that have carts
available for the public to use while shopping. These discussions cover two main
topics:
1. How can the City enhance its process to improve cooperation with the stores.
2. What activities or initiatives can the stores do to assist in the reduction of carts
being abandoned outside their properties and around the city.
The end goal of these discussions is to develop a process that will work for the City
and stores within the City and not be overly complicated or burdensome to either
party.
The shopping cart briefing scheduled for the study session on October 23rd will go
into further detail about possible options and processes used by other cities.
Reviewed by Council Committees:
Councilmember: Staff:Snyder
Meeting Date:October 23, 2017 Item Number:
AGENDA BILL APPROVAL FORM
Agenda Subject:
2017 Draft Interlocal Agreement for SCATBd (Snyder)
Date:
October 17, 2017
Department:
CD & PW
Attachments:
Draft Interlocal Agreement
Operating Procedures
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
The South King County Area Transportation Board (SCATBd) is a Board of elected
officials representing South King County jurisdictions for the purpose of information
sharing, consensus building, and coordinating to resolve transportation issues,
identifying priorities, making recommendations, and promoting transportation plans
and programs that benefit the South King County area. The Board operates under an
interlocal agreement that is revised every 2 to 4 years. The last agreement was
approved by the City Council on August 5, 2013 and expires on December 31, 2017.
Attached please find the draft Interlocal agreement that has been reviewed by the
members of SCATBd and would provide for the continuation of the Board through
December 31, 2019 with the ability to extend through December 31, 2021. The
interlocal agreement adopts Operating Procedures for the Board, the notable
proposed revisions from the existing 2013 operating procedures include the following:
Section 1.C. - Text has been added clarifying the role of SCATBd.
Section 1.D. – This provides two additional jurisdictions with voting rights on Sound
Transit issues. These include Enumclaw and Black Diamond who are both currently
located outside the Regional Transit Authority (RTA) for Sound Transit. Note that in
2013 Maple Valley and Covington were given voting rights on Sound Transit issues;
however, only a portion of Covington is within the RTA.
Section 1.D. – Changes Pierce Counties status from a limited voting partner with the
opportunity to vote on “Other “ issues to a full non-voting member on all issues. This
puts Pierce County in the same class as WSDOT and Sound Transit on the Board.
Section 1.D. – Added Clarification as to why Renton is not a voting member on Sound
Transit issues. Renton is also a member of the Eastside Transportation Partnership
and has voting right on sound Transit issues on that board.
King County, who manages the Board, is seeking concurrence with the draft
agreement and operating procedures in order to process these through the King
County Council before the expiration date of December 31, 2017.
Reviewed by Council Committees:
Councilmember: Staff:Gaub
Meeting Date:October 23, 2017 Item Number:
1
South County Area Transportation Board Agreement
Parties to Agreement
City of Algona
City of Auburn
City of Black Diamond
City of Burien
City of Covington
City of Des Moines
City of Enumclaw
City of Federal Way
City of Kent
City of Maple Valley
City of Milton
City of Normandy Park
City of Pacific
City of Renton
City of SeaTac
City of Tukwila
Muckleshoot Indian Tribe
King County
Transmitted to parties for approval and signature on____________.
THIS AGREEMENT is made and entered into by and among the CITY OF ALGONA, hereafter called
“Algona”; the CITY OF AUBURN, hereafter called “Auburn”; the CITY OF BLACK DIAMOND,
hereafter called “Black Diamond”; the CITY OF BURIEN, hereafter called “Burien”; the CITY OF
COVINGTON, hereafter called “Covington”; the CITY OF DES MOINES, hereafter called “Des
Moines”; the CITY OF ENUMCLAW, hereafter called “Enumclaw”; the CITY OF FEDERAL WAY,
hereafter called “Federal Way”; the CITY OF KENT, hereafter called “Kent”; the CITY OF MAPLE
VALLEY, hereafter called “Maple Valley”; the CITY OF MILTON, hereafter called “Milton”; the
CITY OF NORMANDY PARK, hereafter called “Normandy Park”; the CITY OF PACIFIC, hereafter
called “Pacific”; the CITY OF RENTON, hereafter called “Renton”; the CITY OF SEATAC, hereafter
called “SeaTac”; the CITY OF TUKWILA, hereafter called “Tukwila”; the MUCKLESHOOT INDIAN
TRIBE; and KING COUNTY, a legal subdivision of the State of Washington, hereafter called “King
County” as members of the South County Area Transportation Board.
WHEREAS, the parties to this agreement recognize that multi-jurisdictional transportation planning and
coordinated transportation plans benefit their citizens; and
WHEREAS, the South County Area Transportation Board has served as the central forum for
information sharing, consensus building, and coordination to develop recommendations for
transportation policies, projects and programs for the south King County area;
NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree
as follows:
2
1.0 Purpose of this Agreement
The purpose of this Agreement is to recognize the South County Area Transportation Board as the
transportation board for the south King County area to share information, build consensus, and provide
advice on plans, programs, policies and priorities for countywide, regional, state and federal
transportation decisions.
2.0 Members and Voting
Members shall have full voting rights, limited voting rights or shall be non-voting members, as follows:
2.1 Members with Full Voting Rights: Only jurisdictions which are signatories to this agreement
shall have full voting rights on all of the following issues before the South County Area Transportation
Board, unless otherwise noted, including:
1. Administrative issues, such additional members and use of dues
2. Recommendations to Sound Transit on policies and capital and service plans and
implementation.
3. Recommendations to King County on Metro Transit planning, development and implementation
of products and services.
4. Identification of projects for the regional competition, if prescribed by the process approved by
the King County caucus of the Transportation Policy Board.
5. Recommendations to WSDOT on policies, programs and projects.
6. Recommendations to the PSRC on plans, policies, programs and projects such as Transportation
2040 updates and regional funding policies, strategies or programs.
7. Input to the State Legislature and committees and commissions established by the Legislature on
transportation policy, budget and priorities and legislative proposals and studies.
8. Recommendations to the federal delegation on federal legislation including reauthorization and
funding priorities and other transportation-related programs.
2.2 Members with Limited Voting Rights: The South County Area Transportation Board may add
members with limited voting rights on the issues such as those listed below by unanimous vote of the
parties to this agreement in attendance at a regular meeting.
1. Recommendations to WSDOT on policies, programs and projects.
2. Recommendations to the PSRC on plans, policies, programs and projects such as Transportation
2040 updates and regional funding policies, strategies or programs.
3. Input to the State Legislature and committees and commissions established by the Legislature on
transportation policy, budget and priorities and legislative proposals and studies.
4. Recommendations to the federal delegation on federal legislation including reauthorization and
funding priorities and other transportation-related programs.
2.2(a) Such members and voting rights, if any, shall be listed in operating procedures to be adopted by
the South County Area Transportation Board.
2.3 Non-Voting Members: The South County Area Transportation Board may add non-voting
members by unanimous vote of the parties to this agreement in attendance at a regular meeting. The
South County Area Transportation Board may remove non-voting members by a unanimous vote of the
parties to the agreement at a regular meeting.
2.3(a) Such members shall be included in operating procedures to be adopted by the South County Area
Transportation Board.
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3.0 Representation and Conduct
3.1 Representation of city and county members shall be as follows:
Full Voting Members Number of Representatives
City of Algona 1
City of Auburn 1
City of Black Diamond 1
City of Burien 1
City of Covington 1
City of Des Moines 1
City of Enumclaw 1
City of Federal Way 1
City of Kent 1
City of Maple Valley 1
City of Milton 1
City of Normandy Park 1
City of Pacific 1
City of Renton 1
City of SeaTac 1
City of Tukwila 1
Muckleshoot Indian Tribe 1
King County 3
3.2 Elected officials shall be appointed to the South County Area Transportation Board by their
cities and counties for a one-year term. King County representation shall be a maximum of two
Councilmembers and the King County Executive.
3.3 Each city or county participating member may appoint an alternate for a one-year term.
Designated alternates may vote in place of designated voting representatives in the absence of the
designated representative.
4.0 Operating Procedures
4.1 The South County Area Transportation Board shall adopt operating procedures to specify limited
voting members and non-voting members, if any, dues for limited and non-voting members, if any, and
operational issues such as election of officers, formation of subcommittees and rules of order. A chair
and vice-chair shall be elected per the operating procedures and shall be responsible for setting meeting
agenda, running meetings and any other activities identified in the operating procedures.
5.0 Lead Agency
5.1 King County will be the Lead Agency for receipt and disbursement of funds collected through
annual dues, and general administrative and program support for the South County Area Transportation
Board. King County assumes wage and benefit costs of its staff performing Lead Agency
responsibilities to the extent that King County appropriates such funds. The Lead Agency, in its sole
discretion, shall determine the level of staffing available based upon funding.
5.2 Lead Agency responsibilities may be limited to: maintaining the South County Area
Transportation Board membership rosters and distribution lists; arranging for Board meetings, including
scheduling, agendas and rooms; collecting, administering and disbursing Board dues; providing Board
meeting support to the chair and vice chair; attending Board meetings; and preparing Board meeting
summaries.
4
6.0 Financing and Cost Sharing Guidelines
6.1 Yearly Dues: The South County Area Transportation Board members shall pay a minimum of
$100.00 per full voting representatives in annual dues to remain members in good standing. The Lead
Agency will bill annually at the end of each year, and dues are to be paid within ninety days after receipt
of the invoice. Members not in good standing shall lose voting rights until the required dues are paid.
Additional dues above $100.00, and any dues required by limited or non-voting members, will be
determined by the South County Area Transportation Board as prescribed in the operating procedures.
Revenue from dues shall be used for special events, public education, or other expenses authorized by
the South County Area Transportation Board. The designated Lead Agency shall not be required to pay
yearly dues.
6.2 Annual Review of Financing: The South County Area Transportation Board shall determine by
June 30 of each year whether additional annual dues above $100.00 per voting representatives will be
required of the South County Area Transportation Board member jurisdictions for the following year.
6.3 Additional financial contributions: If additional financial contributions beyond an increase in
dues are determined to be necessary, costs shall be shared among all voting members, with an option for
King County to recuse itself from further financial obligations. Recused members may not vote on
determining the additional financial contribution or uses for the additional funds.
6.4 Modification to Agreement Required: If additional funds are determined to be necessary, a
modification to this agreement specifying cost-sharing, purpose, scope of work, administration,
collection and disbursement of funds and other details is required in order to obligate a member
jurisdiction to funding participation.
7.0 Withdrawal of a Party from this Agreement
Each party, for its convenience and without cause or for any reason whatsoever, may withdraw from
participation in this Agreement by providing written notice, sent certified mail, return receipt required,
to the chair of the South County Area Transportation Board at least thirty (30) days in advance of the
effective date of the withdrawal. A withdrawing party shall not be entitled to a refund of any payments
to the South County Area Transportation Board and shall pay any dues required to be paid under this
Agreement for costs which had been obligated prior to the effective date of the withdrawal. All
obligations other than dues cease upon withdrawal.
Each party’s funding to perform its obligations under the Agreement, beyond the current appropriation
year, is conditional upon appropriation by the party’s governing body of sufficient funds. Should such
an appropriation not be approved for a future year, a party may exercise its right to withdraw from the
Agreement.
8.0 Duration
This Agreement shall take effect upon being duly adopted by the governing bodies of all parties and
executed by the authorized representatives of all parties. This Agreement shall remain in effect until
December 31, 2019, provided that unless terminated earlier in accordance with Section 9.0, this
Agreement shall be automatically extended upon the same terms or conditions for another term
commencing January 1, 2020 and ending no later than December 31, 2021.
5
9.0 Termination
All parties to this Agreement must agree to terminate this Agreement in order for such termination to be
effective. If all parties desire to terminate this Agreement, they shall execute a Statement of
Termination. Upon termination, no party shall be required to make any additional contributions. Any
remaining funds shall be refunded to the parties to this Agreement according to Section 11.0.
10.0 Real and Personal Property
The acquisition of real property is not anticipated under this Agreement. Any personal property
acquired pursuant to this Agreement shall be held by the Lead Agency. In the event this Agreement
expires or is terminated in accordance with Section 8.0 or 9.0, any personal property other than cash
shall remain with the Lead Agency.
11.0 Return of Funds
At such time as this Agreement expires without being extended or revised, or is terminated in
accordance with Section 9.0, any unexpended and uncommitted funds shall be distributed
proportionately to those parties to this Agreement at the time of termination based on each party’s
percentage share of the total balance at the time of termination.
12.0 Filing
This Agreement shall be filed with the King County Department of Records and Elections.
13.0 Legal Relations
13.1 The parties shall comply with all applicable state and federal laws and regulations.
13.2 This Agreement is solely for the benefit of the parties hereto and gives no right to any other
party. No joint venture or partnership is formed as a result of this Agreement. No employees or agents
of one party or any of its contractors or subcontractors shall be deemed, or represent themselves to be,
employees of any other party.
13.3 Each party shall defend, indemnify and hold harmless the other party and all of its officials,
employees, principals and agents from all claims, demands, suits, actions, and liability of any kind
whatsoever which arise out of, are connected with, or are incident to any negligent acts of the first party,
its contractor, and/or employees, agents, and representatives in performing the first party’s obligations
under this Agreement. The parties agree that their obligations under this paragraph extend to claims
made against one party by the other party’s own employees. For this purpose, the parties, by mutual
negotiation, hereby waive any immunity that, as respects the other party only, would otherwise be
available against such claims under the industrial insurance provisions of RCW Title 51. In the event
either party incurs attorney’s fees, costs or other legal expenses to enforce the provisions of this section,
against the other party, all such fees, costs and expenses shall be recoverable by the prevailing party.
13.4 The provisions of this Section shall survive and remain applicable to each of the parties
notwithstanding any termination or expiration of this Agreement and notwithstanding a party’s
withdrawal from this Agreement.
6
14.0 Entirety and Modifications
14.1 This Agreement merges and supersedes all prior negotiations, representations and agreements
between the parties relating to the subject matter hereof and constitutes the entire agreement between the
parties.
14.2 This Agreement may be modified or extended only by written instrument signed by all the
parties hereto.
15.0 Counterparts
The signature pages of this Agreement may be executed in any number of counterparts, each of which
shall be an original. For purposes of this Agreement, a duly authorized electronic signature constitutes
an original signature.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be signed and delivered by its
duly authorized officer or representative as of the date set forth below its signature.
City of Algona City of Auburn City of Black Diamond
By:_______________ By:_______________ By:_____________________
Date: _______________ Date: Date:______________
City of Burien City of Covington City of Des Moines
By:_______________ By:_______________ By:________________
Date:________ Date:_________ Date: ______________
City of Federal Way City of Kent City of Maple Valley
By: By:_______________ By:_________________
Date:______________ Date:_____________ Date: _______________
7
City of Normandy Park City of Pacific City of Renton
By:________________ By:_______________ By:
Date:_______________ Date: _____________ Date: ______________
City of SeaTac City of Tukwila Muckleshoot Indian Tribe
By:_______________ By:________________ By:________________
Date:______________ Date: ______________ Date: ______________
King County
By:________________
Date: _______________
SOUTH COUNTY AREA TRANSPORTATION BOARD (SCATBd)
OPERATING PROCEDURES
Revised September 28, 2017 November, 2013
The purpose of these procedures is to guide the conduct of business of the South County Area
Transportation Board (SCATBd) and its subcommittees Technical Advisory Committee (TAC)..
These procedures shall be reviewed and revised annually as needed.
I. SOUTH COUNTY AREA TRANSPORTATION BOARD (SCATBd)
A. Mission:
The Board shall serve as a South County forum for information sharing, consensus
building, and coordination to resolve transportation issues, identify priorities, make
recommendations, and promote transportation plans and programs that benefit the
South County area. (Mission Statement adopted January 16, 1996)
B. Goals:
(Goals adopted July 19th, 1994, and subsequently amended)
Goal 1: Develop and promote a transportation system that will provide
personal mobility choices for South County residents consistent with
the transportation goals of the Growth Management Act and;
Goal 2: Develop and promote intermodal transportation and related actions
that accommodate economic development, through integrated,
efficient movement of people, freight and goods, within the South
County and contiguous areas.
C. Role:
The SCATBd is the forum established for the South King County area at which
elected officials may provide input into local, regional, state and federal
transportation-related issues or any other related issues as the members determine,
including, but not limited to, the following:.
A. Recommendations for Federal and State transportation legislation, regional project
identification, and Countywide project selection
B. Development and changes to the King County Metro Strategic Plan for Public
Transportation and implementation of transit service priorities
C. Recommendations to Sound Transit on its plans and implementation of projects and
services, consistent with the principle of subarea equity and other financial policies.
2
2
D. Coordination with the Eastside Transportation Partnership and the SeaShore
Transportation Forum on national, state, countywide and regional transportation
issues.
E. Other transportation related issues as the members determine.
D. Membership and Voting:
Membership shall be extended to the following local jurisdictions and agencies. The
Board shall operate by consensus whenever possible, but in those matters requiring a
vote, voting shall be assigned as indicated below:
3
3
The voting members of SCATBd and their voting rights shall be as follows:
Full Voting Members Number of
Reps.
Voting Rights
Membership
and Dues1
Sound
Transit2
Metro
Transit3
Regional
Competition4
Other5
City of Algona 1 Yes Yes Yes Yes Yes
City of Auburn 1 Yes Yes Yes Yes Yes
City of Black Diamond 1 Yes Yes No Yes Yes Yes
City of Burien 1 Yes Yes Yes Yes Yes
City of Covington 1 Yes Yes Yes Yes Yes
City of Des Moines 1 Yes Yes Yes Yes Yes
City of Enumclaw 1 Yes Yes No Yes Yes Yes
City of Federal Way 1 Yes Yes Yes Yes Yes
City of Kent 1 Yes Yes Yes Yes Yes
City of Maple Valley 1 Yes Yes Yes Yes Yes
City of Milton 1 Yes Yes Yes Yes Yes
City of Normandy Park 1 Yes Yes Yes Yes Yes
City of Renton6 1 Yes No Yes Yes* Yes
City of SeaTac 1 Yes Yes Yes Yes Yes
City of Tukwila 1 Yes Yes Yes Yes Yes
City of Pacific 1 Yes Yes Yes Yes Yes
Muckleshoot Indian Tribe 1 Yes Yes Yes Yes Yes
King County 37 Yes Yes Yes Yes Yes
The limited voting members of SCATBd and their voting rights shall be as follows:
Limited Voting Members Number of
Reps.
Voting Rights
Membership
and Dues
Sound
Transit
Metro
Transit
Regional
Competition
Other
Pierce County 1 No No No No Yes
The non-voting members of SCATBd shall be as follows:
Non-Voting Member Number of Representatives
Pierce Transit 1
Port of Seattle 1
Port of Tacoma 1
Puget Sound Regional Council 1
South Sound Chambers of Commerce Coalition 1
1Administrative issues, such additional members and use of dues
2 Recommendations to Sound Transit on policies and capital and service plans and implementation
3 Recommendations to King County Metro Transit on policies and capital and service plans and implementation
4 Identification of projects for the regional competition, if prescribed by process approved by the King County caucus of the
Transportation Policy Board (*projects in Renton south of the Cedar River)
5 Other recommendations including
Recommendations to WSDOT on policies, programs and projects.
Recommendations to the PSRC on plans, policies, programs and projects such as the Transportation 2040 update and
regional funding policies, strategies or programs.
Input to the State Legislature and committees and commissions established by the Legislature on transportation policy,
budget and priorities and legislative proposals and studies.
Recommendations to the federal delegation on federal legislation including reauthorization and funding priorities and
other transportation-related programs.
6 Renton is currently authorized to vote on Sound Transit matters only under the Eastside subarea, through the
Eastside Transportation Partnership.
7 King County has three representatives: two King County Councilmembers and the King County Executive
4
4
Sound Transit 1
Washington State Department of Transportation 1
Pierce County 1
Other limited voting and non-voting members may be added as the Board determines. Each
limited voting and non-voting member should appoint one representative and one alternate to the
Board. The limited voting member designated alternate may vote in place of designated limited
voting representatives in the absence of the designated limited voting representative.
E. Officers:
1. Chair: Responsible for 1) conducting and ensuring fair opportunity for
discussion, 2) signing correspondence and speaking on behalf of SCATBd, 3)
providing direction on agenda preparation.
2. Vice-Chair: Responsible to act as chair in his/her absence.
3. Term of Office: One year from January. Elections in December, nominations in
November.
4. Officers must be elected officials.
F. Meeting Schedule:
The regular meeting date for SCATBd shall be the third Tuesday of the month, from
9:00 a.m. to 11:00 a.m. The meeting location shall be held at an appropriate location
within South King County. The agenda package shall be distributed in advance of the
meeting. Adjustments to the regular meeting schedule and meeting location shall
occur as needed.
G. Board Actions Require a Quorum of Full Voting Members:
1. A quorum is: 50 percent plus 1 full voting members.
2. Type of Actions Board Can Take: The Board may undertake activities
consistent with its purpose and shall prepare an annual calendar work program
for the following year for submittal to its member jurisdictions by January 31 of
each year, to be sent out to members periodically for feedback and updates..
3. Type of Actions Board Cannot Take: The Board cannot take action to
approve/disapprove or adopt any position on behalf of member
jurisdictions/agencies without authorization to do so from those jurisdictions.
In issuing communication or statements, the Board will act on behalf of the
entire region represented by South County Area Transportation Board and not
on it should be made clear that the Board is not acting on behalf of individual
its member jurisdictions/agencies.
4. Schedule for Action Items: Action items will be presented at one meeting and
acted on at a second meeting unless three-quarters of the voting Board members
present agree that the circumstances require action to be taken at that time
PROVIDED that there is a quorum of voting members (at least 50 percent plus
one).
5. Minority Statements: Any individual full voting Board member or limited
voting member shall have the right at the time of the vote to request that a
statement of a minority position be included in Board communications or
otherwise distributed with an approved Board statement.
H. Subcommittees of the Board:
5
5
Subcommittees of the Board shall be established as needed, such as a legislative
priorities committee or Technical Advisory Committee. .
6
6
II. TECHNICAL ADVISORY COMMITTEE
A. Purpose:
The TAC shall provide technical assistance as requested by the Board and shall
advise the Board on emergent transportation issues for the Board’s consideration
including regional project identification and countywide project selection.
B. Membership:
Each SCATBd member (full, limited, or non-voting member) shall appoint an
appropriate representative to the Technical Advisory Committee (TAC).
C. Meeting Schedule:
The TAC shall meet when requested by the Board to provide technical assistance and
advise on emergent transportation issues.
III. II. MEETING PROCEDURES OTHER
A. Standard Agenda:
The SCATBd agenda shall follow this standard format unless unusual circumstances
require a different arrangement.
1. Call to Order
2. Approval of Minutes
3. Report of the Chair, Vice Chair, transportation agencies and organizations
4. Major Agenda Topics
5. Communications and Public Comment
6. Good of the Order
1. Call to Order
2. Approval of Minutes
3. Report of the Chair
4. Communications and Citizens’ Requests to Comment
5. Major Agenda Topics
B. Robert’s Rules of Order:
The rules contained in the current edition of Robert's Rules of Order Newly Revised
shall govern the convention in all cases to which they are applicable and in which
they are not inconsistent with the South County Area Transportation Board Interlocal
Agreement and these operating procedures.
B.C. Audience Comments during Meetings:
At the Chair’s discretion, comments may be taken from the audience. The Chair
should call on audience members wishing to make comments. SCATBd members
can ask to have audience members speak. Audience comments should be limited to
two minutes.
C.D. Distribution of Materials:
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7
Letters and documents may be distributed with the agenda at the direction of the
Chair as authorized by the policies and procedures of the jurisdiction providing staff
support.
D.E. Citizen Involvement:
Interested citizen groups shall be placed on the distribution list for Board meetings to
ensure that those groups are kept informed of Board activities.
AGENDA BILL APPROVAL FORM
Agenda Subject:
Matrix
Date:
October 18, 2017
Department:
Administration
Attachments:
Matrix
SFAs
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Staff:
Meeting Date:October 23, 2017 Item Number:
Updated 10-18-2017
NO.TOPIC Chair STAFF LEAD(S)STUDY SESSION REVIEW
DATE(S)
COUNCIL DISCUSSION
SUMMARY ACTION DATE
1
Capital Projects Update and
Featured Capital Project
Discussion
Chair Wagner Vice
Chair DaCorsi Director Snyder 12/11/2017
2
Community Sustainability
Series: Economic and
Statutory Considerations for
Municipalities
Chair Wagner Vice
Chair DaCorsi Director Snyder Rescheduled for later this year
3 IT Update on Digital Parity Chair Wagner Vice
Chair DaCorsi Director Haugan 12/11/2017
4 Code Enforcement
Presentation
Chair Wagner Vice
Chair DaCorsi Director Snyder 2018
5
Property at 104th and 102nd
and Plans for the Green River
Park
Chair Wagner Vice
Chair DaCorsi Director Snyder 12/11/2017
6 118th Avenue SE Roadway
Issue
Chair Wagner Vice
Chair DaCorsi Director Snyder 12/11/2017
7 Density Calculation Chair Wagner Vice
Chair DaCorsi Director Snyder 12/11/2017
8 Centers Designation Overview Chair Wagner Vice
Chair DaCorsi Director Snyder 12/11/2017
9 Traffic Calming Chair Wagner Vice
Chair DaCorsi Director Snyder 2/26/2018
10 Business Shopping Carts Chair Peloza
Vice Chair Baggett Director Snyder 10/23/2017
11 Auburn Avenue Theater Chair Peloza
Vice Chair Baggett Director Faber 1/8/2018
12
Update on King County
District Court - Past three
years costs and future budget
Chair Peloza
Vice Chair Baggett Director Roscoe
10/23/2017
13 Dangerous Dogs Chair Peloza
Vice Chair Baggett Chief Lee
10/23/2017
14 Third Quarter Financial Report Chair Baggett Vice
Chair Wagner Director Coleman TBD
15 Council Budget Priorities Chair Baggett Vice
Chair Wagner Director Coleman 11/27/2017
16 Legal Rights for
Undocumented Residents
Chair Trout-Manuel Vice
Chair Wales Director Hinman future meeting
17
Additional funding for the
Community Block Grant
Matching Funds
Chair Trout-Manuel Vice
Chair Wales Director Hinman 11/13/2017
18 Update on Overnight Shelter Chair Trout-Manuel Vice
Chair Wales Director Hinman 11/13/2017
COUNCIL MATRIX
HEALTH & HUMAN SERVICES FINANCE & ECONOMIC
DEVELOPMENT
PUBLIC WORKS & COMMUNITY
DEVELOPMENT MUNICIPAL SERVICES
HUMAN SERVICES FUNDING CITY BUDGET & AMENDMENTS UTILITIES POLICE
PUBLIC WELLNESS RISK MANAGEMENT ZONING, CODES & PERMITS SCORE JAIL
DOMESTIC VIOLENCE SERVICES EQUIPMENT RENTAL INNOVATION & TECHNOLOGY DISTRICT COURT
HOMELESSNESS SERVICES FACILITIES TRANSPORTATION PARKS & RECREATION
AFFORDABLE HOUSING CITY REAL PROPERTY STREETS ANIMAL CONTROL
COMMUNITY SERVICES LEGAL ENGINEERING SOLID WASTE
HUMAN RESOURCES DEVELOPMENT INCENTIVES CAPITAL PROJECTS EMERGENCY PLANNING
MEDICAL COMMUNITY RELATIONS BUSINESS DEVELOPMENT SUSTAINABILITY AIRPORT
ECONOMIC DEVELOPMENT STRATEGIES ENVIRONMENTAL PROTECTION AIRPORT BUSINESSES
CULTURAL ARTS & PUBLIC ARTS SISTER CITIES
PLANNING MULTIMEDIA
Councilmember Trout-Manuel, Chair Councilmember Baggett, Chair Councilmember Wagner, Chair Councilmember Peloza, Chair
Deputy Mayor Wales, Vice Chair Councilmember Wagner, Vice Chair Councilmember DaCorsi, Vice Chair Councilmember Baggett, Vice Chair
2017 MEETING DATES 2017 MEETING DATES 2017 MEETING DATES 2017 MEETING DATES
March 13, 2017 March 27, 2017 April 10, 2017 April 24, 2017
May 8, 2017 May 22, 2017 June 12, 2017 June 26, 2017
July 10, 2017 July 24, 2017 August 14, 2017 August 28, 2017
September 11, 2017 September 25, 2017 October 9, 2017 October 23, 2017
November 13, 2017 November 27, 2017 December 11, 2017 December 26, 2017
SPECIAL FOCUS AREAS