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Home My WebLink About10-02-2017 MinutesAfiBURN F WASHINGTON CALL TO ORDER CITY COUNCIL MEETING MINUTES October 2, 2017 7:00 PM A. Pledge of Allegiance Mayor Nancy Backus called the meeting to order at 7:00 p.m. in the Council Chambers of Auburn City Hall, 25 West Main Street, and led those in attendance in the Pledge of Allegiance. B. Roll Call City Councilmembers present: Deputy Mayor Largo Wales, Bob Baggett, John Holman, Bill Peloza, Yolanda Trout -Manuel and Rich Wagner. Councilmember Claude DaCorsi was excused. Mayor Nancy Backus was in attendance, and the following department directors and staff members were present: Director of Administration Dana Hinman, Finance Director Shelley Coleman, Assistant City Attorney Doug Ruth, City Prosecutor Harry Boesche, Prosecutor Lorie Han, Domestic Violence Paralegal Gloria Cody, Police Chief Bob Lee, Innovation and Technology Director Paul Haugan, Assistant Director of Engineering Services/City Engineer Ingrid Gaub, Community Development and Public Works Director Kevin Snyder, Parks, Arts and Recreation Director Daryl Faber, Emergency Management Manager Jerry Thorson and Deputy City Clerk Shawn Campbell. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS A. Domestic Violence Awareness and Prevention Month Mayor Backus to proclaim October 2017 as "Domestic Violence Awareness and Prevention Month" in the city of Auburn Mayor Backus read the proclamation declaring October 2017 as Domestic Violence Awareness and Prevention Month. She presented Liz Mills the 211 Director, Judy Roland from Soroptimist, City of Auburn Domestic Violence Paralegal Gloria Cody, City of Page 1 City of Auburn Council Meeting Minutes October 2, 2017 Auburn Prosecutor Lorie Han and City of Auburn Chief Prosecutor Harry Boesche the proclamation and thanked them for their dedication. B. National Cyber Security Awareness Month Mayor Backus to proclaim October 2017 as "National Cyber Security Awareness Month" in the city of Auburn Mayor Backus read the proclamation declaring October 2017 as National Cyber Security Awareness Month. Director Haugan accepted the proclamation and thanked Mayor Backus and Council for their support. C. Chamber Best of Awards Mayor Backus announced the winner of the Best of Auburn Award for Entertainment is the City of Auburn Parks Department. Director Faber thanked Mayor and Council for their support. III. APPOINTMENTS A. Auburn Tourism Board City Council to confirm Ting Phonsanam to the Auburn Tourism Board, to fill an unexpired term, ending December 31, 2019. See Lodging Tax Advisory Board Appointment. B. Lodging Tax Advisory Board Appointment City Council to confirm the appointment of Christian Faltenberger to the Lodging Tax Advisory Board, to fill an unexpired term, ending December 31, 2019. Councilmember Holman moved and Councilmember Baggett seconded to confirm Ting Phonsanam to the Auburn Tourism Board, to fill an unexpired term, ending December 31, 2019 and Christian Faltenberger to the Lodging Tax Advisory Board, to fill an unexpired term, ending December 31, 2019. MOTION CARRIED UNANIMOUSLY. 6-0 IV. AGENDA MODIFICATIONS There was no change to the agenda. V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE Page 2 City of Auburn Council Meeting Minutes October 2, 2017 A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided Brent Carson 719 2nd Avenue, Seattle Mr. Carson represents property owners with property in the EP Zone. His clients are in support of the rezone of the EP zone to M1. Virginia Haugen, 2503 R Street SE, Auburn Ms. Haugen expressed her concern for staff safety at City Hall, and wants to ensure the City is prepared with enough supplies for a large scale emergency. C. Correspondence There was no correspondence for Council review. VI. COUNCIL AD HOC COMMITTEE REPORTS Councilmember Baggett, chair of the Finance ad hoc committee that reviews claims and payroll vouchers, reported he and Councilmember Wagner reviewed the payroll vouchers and electronic deposits in the approximate amount of $2.3 million and claims vouchers and wire transfers in the amount of approximately $2.2 million for the periods September 14, 2017 to September 27, 2017 and October 2, 2017, respectively. The ad hoc committee recommends approval of the claims and payroll vouchers as described on the Consent Agenda. VII. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes of the March 28, 2016, April 11, 2016 and May 9, 2016, Study Session Meetings B. Minutes of the September 18, 2017 Regular City Council Meeting Page 3 City of Auburn Council Meeting Minutes October 2, 2017 C. Claims Vouchers Claims vouchers 445854 through 446016 in the amount of $1,556,784.79 and two wire transfers in the amount of $619,968.70 and dated October 2, 2017. D. Payroll Vouchers Payroll check numbers 537523 through 537544 in the amount of $425,310.01, electronic deposit transmissions in the amount of $1,881,743.95 for a grand total of $2,307,053.96 for the period covering September 14, 2017 to September 27, 2017. Deputy Mayor Wales moved and Councilmember Holman seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 6-0 VIII. UNFINISHED BUSINESS There was no unfinished business. IX. NEW BUSINESS There was no new business. X. RESOLUTIONS A. Resolution No. 5314 A Resolution of the City Council of the City of Auburn, Washington, stating its intent to update and modify the provisions governing the Auburn Business Improvement Area, including the exemptions to the special assessment and setting a public hearing therefor Deputy Mayor Wales moved and Councilmember Baggett seconded to approve Resolution No. 5314. MOTION CARRIED UNANIMOUSLY. 6-0 B. Resolution No. 5316 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an interlocal agreement between the City of Auburn and the Cities of Federal Way and Kent for mutual aid during emergencies Deputy Mayor Wales moved and Councilmember Baggett seconded to approve Resolution No. 5316. Page 4 City of Auburn Council Meeting Minutes October 2, 2017 MOTION CARRIED UNANIMOUSLY. 6-0 C. Resolution No. 5318 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to accept federal grant funds to be administered through the Washington State Department of Transportation for the South 277th Street Preservation Project Deputy Mayor Wales moved and Councilmember Peloza seconded to approve Resolution No. 5318. Councilmember Peloza questioned the City's matching requirement for the grant. Assistant Director Gaub explained that the grant amount is 50% of the total project cost and the minimum match requirement is 13.5% of the total project cost. The City's matching fund is approximately $662,380.00. Councilmember Wagner asked for additional clarification on the grant process. Assistant Director Gaub explained that for this type of Federal Preservation Grant, the match required at the time the City applies for the grant is 50% of the estimated total project costs. Once the City is awarded the grant, the funding agreement is based on the federally required minimum match amount of 13.5%. Therefore, the agreement is executed with language indicating the minimum match of 13.5%, however, the actual planned match for the project is 50% of the estimated total project costs. This is a benefit to the City as we reimburse the federal grant funds at a higher rate, 86.5%, earlier in the project until the federal funds are exhausted. Should a project be completed under the original estimate, the City uses less of its funds and expends all of the federal funds. MOTION CARRIED UNANIMOUSLY. 6-0 XI. MAYOR AND COUNCILMEMBER REPORTS A. From the Council Deputy Mayor Wales stated she is sending thoughts and prayers to Las Vegas. She reported the Junior City Council met this evening and Mary Riel was elected Chair and Diego Izqueirdo was elected Vice Chair. Councilmember Wagner reported he attended the Puyallup River Watershed Council meeting. Page 5 City of Auburn Council Meeting Minutes October 2, 2017 Councilmember Holman noted the Police Department has draped their badges with a black ribbon for police officers killed in Las Vegas. Councilmember Baggett reported he attended the Blue Ribbon Committee meeting at the Kent Public Health building. Councilmember Trout -Manuel stated her heart goes out to police and first responders in tragic times. Councilmember Peloza reported he attended the South County Area Transportation Board meeting and the Metropolitan Water Quality Advisory Committee meeting. B. From the Mayor Mayor Backus thanked the Valley Regional Fire Fighters who were in New York last week for a Steven Sower Climb the Tower 5K. Mayor Backus reported she attended the 1977 Auburn High Class Reunion, the White River Buddhist Temple session on community and compassion, the groundbreaking for the Allenmore Hospital and the stand-up comedy fundraiser for Valley Cities Behavioral Health. Mayor Backus reported she received a phone call from Valley Regional Fire Authority Administrator Eric Robinson. He explained that Valley Regional Firefighter Dean McAuley was in Las Vegas at the Mandalay Bay concert during the mass shooting. He helped rescue people from the crowd and then assisted at a local hospital. She thanked all first responders for their dedication. XII. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 7:57 p.m. APPROVED THE 16th DAY OF OCTOBER, 2017. '*'R LAA'nMWJ ANCY US, MAYOR Shawn Campbell, Deputy City Clerk Page 6 City of Auburn Council Meeting Minutes October 2, 2017 City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Internet: http-//www.auburnwa.gov Page 7