HomeMy WebLinkAbout11-15-2017 Untitled �
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Airport Advisory Board
Regular Meeting
November 15, 2017, 7:30 AM
Airport Office
Conference Room 1
AGENDA
A. CALL THE MEETING TO ORDER/ROLL CALL
B. PUBLIC COMMENT: Members of the public may make comments at this time on any items
not appearing on the agenda that are of interest to the public and are within the jurisdiction
of the Board. Comments relating to items on today's agenda are to be taken at the time the
item is heard. The Board Chair determines time allotted to each speaker.
C. APPROVAL OF MINUTES: October 18, 2017
D. PRESENTATIONS:
1. BUSINESS SPOTLIGHT— CLASSIC HELICOPTERS
E. BOARD ACTION ITEMS: Please note that Board action items are recommendations only to
the City Council pursuant to the Board's adopted role as an advisory only body to the City
Council.
1. NONE
F. BOARD DISCUSSION ITEMS: Please note that no action will be taken on Board discussion
items.
1. ORDINANCE NO. 6663 —AMENDMENT TO SECTION 2.33.010 OF AUBURN CITY
CODE (NUMBER OF BOARD MEMBERS)
2. 2018 ANNUAL BOARD WORK PROGR,4M
3. STATUS UPDATE - REQUEST FOR PROPOSAL FOR COMPETITIVE MARKET
ANALYSIS AND LONG-TERM RATE STUDY
4. STATUS UPDATE - FACILITY CONDITION ASSESSMENT
5. STATUS UPDATE — JET A FUEL PROGRAM
6. STATUS UPDATE —AIRPORT WAYFINDING SIGNAGE
7. STATUS UPDATE — AIRPORT PUBLIC WIFI ACCESS
8. AIRPORT ADVISORY BOARD —TRACKING MATRIX (GENERAL BUSINESS) AND
2017 ONLY STRATEGIC BUSINESS PLAN PRIORITY ACTIONS MATRIX
G. BOARD GUIDANCE AND INFORMATION ITEMS:
1. AIRPORT MANAGER'S REPORT
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Ph: 253-333-6R2] Fax: 253-333-6822
Email: iuFo(a�,s50wa.com WeUsite: www.s50wa.com
Airport Advisory Board Meeting Agenda November 15, 2017
H. SCHEDULE FOR UPCOMING MEETINGS: Scheduled meetings of the Auburn Advisory
Board are as follows':
December 20, 2017
Unless otherwise noted and advertised, all meetings will start at 7:30 a.m. and will take
place at the Auburn Airport Office Conference Room 1 located at 2143 E St. NE, Auburn,
WA 98002.
�Please note that subject to advanced public noticing the Board may elect to schedule
additional special meetings beyond the meeting dates specified above.
I. ADJOURNMENT OF MEETING
Page 2 of 2
AUBURiV i41RPORT ADVISORY BOARD
MEETING NiINUTES
MEETIiVG DATE: October 18, 2017
MEETIiVG TIME: 7:30 A.M.
MEETING LOCATION: Auburn Municipal Airport, 2143 E ST NE Suite #1
Aubum WA 98001
Meeting Attendance Record:
: . . . . -
----- .._ _ . _ __ _ __ _
John Theisen, Chairperson
. _ _ -
Gary Gustafson, Vice Chairperson
- -
Mark Kornei, Board Member
- _
Deanna Clark, Board Member
Kevin Snyder, Gommunity Development & Publie Works Director
Ingrid Gaub, Assistant Director of Engineering Services/City Engineer
` o• .o-
Jamelle Garcia, Aviation Management Group; LLC
Guillermo Arevalo, Aviation Management Group, LLC
Tanya Rottkamp, Aviation Management Group, LLC
Y� ! � � i
Danielle Butsick (Tenant/Citizen)
Bill Peloza, Citizen
Bob Meyers, Citizen
1
A. CALL THE MEETING TO ORDER: Chairperson Theisen called the meeting
to order and welcomed attendees and guests. Chairperson Theisen noted that
Board Member Tang was excused because of a work conflict.
B. FOLLOW UP ON PUBLIC COMNiEIVTS FROM PREVIOUS MEETING:
None
C. APPROVAL OF MINUTES: A motion was made and seconded to approve
the Auburn Airport Advisory Board Meeting Minutes of September 20, 2017.
D. PRESENTATIONS: None
E. �OARD ACTION ITEMS:
1. The Board reviewed the possible adoption of a technology fee to offset some
of the costs of providing technology serviees to the Airport. Staff advised that
this kind of fee could be in the range of$5.00 to $10.00 per month and could
be charged on a monthly basis to airport tenants. Staff noted that there are
no other airports in the region that are currently charging the fee. Staff
recommended that the Board not recommend adoption of this fee to the City
Council at this time to avoid negative impacts to tenants. Following
discussion by the Board, the Board declined to take motion action and
directed that this item be put on indefinite hold.
F. BOARD DISCUSSION ITEMS:
1. Mr. Snyder reviewed the potential revision to the Aubum City Code to
increase Auburn Municipal Airport Advisory Board to 5 minimum and no
more than 7 members. Mr. Snyder reported on advice from the City Attomey
to consider either remaining at five (5) or moving to seven (7). City Attorney
Heid did not recommend a variable number. Following discussion, the Board
requested staff to bring back the proposed code change to Chapter 2.33 of
the Auburn City Code for potential Board action at its November 15, 2017
meeting.
2. Ms. Gaub reported there was one respondent to the Request for Proposal
for the Analysis and Rate Study for the Auburn Municipal Airport. The sole
respondent was FCS Group.
3. Ms. Gaub updated the status of Facility Condition Assessment. The City
received eight (8) proposals and MENG Analysis Company was selected.
4. Ms. Gaub discussed the current status of Jet A Fuel. She advised the City
is drafting an Operating Agreement for Jet-A Fuel and will have drafts
completed for AMG & Cascade by November 15, 2017 Board Meeting.
2
5. Mr. Snyder reported the Wayfinding Signage for the Airport is scheduled to
be completed by the end of the year. Mr. Snyder also reported a
replacement airport entrance sign is being produced with the airport logo and
new branding.
6. Mr. Snyder gave an update on the Wi-Fi status for the Airport and
surrounding areas. The Airport Office is online through Aecess Auburn. A
discussion continued regarding the cost to provide expanded service along
the east side of the airport for tenants and the possibilify of implementation
of a technology fee to cover the cost; Mr. Garcia reported the tenants he
spoke with either had their own already or others do not have a consistent
need and would not be willing to pay any fees. It was decided to revisit the
expanded service and the fee in a year.
7. The Airport tracking matrix was reviewed along with the 2017 Strategic
Business Plan Priority actions items.
__ _ _ _ _ __
G. BOARD GUIDENCE AND INFORMATCON ITEMS:
1. AIRPORT MANAGER'S REPORT: Mr. Garcia presented the report which
included airport revenues to-date with a year-to-year comparison.
Additionally, the occupancy report and current fuel operations were reviewed
and discussed.
H. SCHEDULE FOR UPCOMING MEETINGS:
The Board discussed with staff potential agenda topics for the November 15,
2017 scheduled meeting.
I. ADJOURNMEIVT OF MEETING:
There being no other business the Board Chairperson adjourned the meeting
at 9:30 a.m.
Prepared by:
Aviation Management Group, LLC on behalf of the City of Auburn
November 9, 2017
3
Chapter 2.33
MUNICIPAL AIRPORT ADVISORY BOARD'-
Sections:
2.33.010 Creation.
2.33.020 Appointment—Terms.
2.33.030 Jurisdiction.
2.33.040 Meetings of municipal airport advisory board.
2.33.010 Creation.
There is created a board, which shall be known as the Auburn municipal airport advisory board,
which shall consist of five members, who shall serve without remuneration. The members shall
be appointed by the mayor and confirmed by the city council. (Ord. 6649 § 2, 2017; Ord. 6572
§ 1, 2015; Ord. 5924 § 1, 2005; Ord. 2820 § 1, 1974.)
2.33.020 Appointment—Terms.
Annually, or more often as warranted, the members of the board shall elect a chairman and
secretary whose duties shall be the duties indicated by such designation. The term of office for
the board members shall be set up to five years from the date of appointment. All appointees
will serve until successors are appointed and qualified. If the board considers an issue that
relates to a board member's business interest at the airport, the board member shall disclose
the fact and nature of the business interest prior to the taking of any vote bearing upon said
interest. (Ord. 6649 § 3, 2017; Ord. 6572 § 1, 2015; Ord. 5924 § 1, 2005; Ord. 5879 § 1, 2004;
Ord. 5803 § 3, 2003; Ord. 2820 § 2, 1974.)
2.33.030 Jurisdiction.
The board when organized shall have jurisdiction to advise the city council and/or its
committees regarding the following incidents involving the operation of the Auburn Municipal
Airport:
A. Regarding construction, enlargement, improvement, maintenance, equipment and operation
of the Auburn Municipal Airport facilities;
B. Regarding adoption and amendment of all need for rules and regulations for the government
and use of the Auburn Municipal Airport facilities;
1
C. Regarding leasing or assignment to private parties, municipal or state governments or the
national government, or departments of any of the same, for the operation or use of any space,
area, improvements or equipment of the Auburn Municipal Airport;
D. Regarding the determination of charges or rentals for the use of any properties owned or
under the control of the Auburn Municipal Airport and regarding the charges for any services or
accommodations and the terms and conditions under which such parties may be using it;
E. Regarding the securing and enforcement of liens as provided by law for liens and
enforcements thereof; regarding the repairs of or improvements or storage or care of any
personal property to enforce the payment of any such charges;
F. Regarding the exercise of all powers necessarily incidental to the exercising of the general
and public powers granted in this chapter; and also regarding the exercise of all powers granted
to the city by the laws of the state regarding the operation of municipal airports;
G. Repealed by Ord. 5924.
H. Promote and foster the development of the Auburn Municipal Airport for the benefit of the
citizens of the city;
I. Develop comprehensive and long-range plans for airport development and financing;
J. Maintain liaison with other governmental bodies regarding municipal airport operations and
financing. (Ord. 6572 § 1, 2015; Ord. 5924 § 1, 2005; Ord. 2820 § 3, 1974.)
2.33.040 Meetings of municipal airport advisory board.
The board shall meet at least one time per quarter or as needed to perform the duties of the
board and to fulfill the role of being an advisory body to the city council. (Ord. 6572 § 1, 2015;
Ord. 5924 § 1, 2005; Ord. 2820 § 4, 1974.)
1 For airport regulations,see Ch. 12.56 ACC.
2
crr�roF_ *--��--''�* � IVlemorandum
�-
* � WASHINGTON
To: John Theisen, Chai.rperson, Airport Advisory Board
Gary Gustafson, Vice-Chairperson, Airport Advisory Board
Sparrow Tang, Member, Airport Advisory Board
Deanna Clark, Member, Airport Advisory Board
Mark Komei, Member,Airport Advisory Board
From: Kevin Snyder, AICP, Director of Community Development& Public Works
Date: November 9, 2017
Re: AGENDA ITEM F2—2018 Annual Board Work Program
Goal #6 of KRA No. 2 of the adopted Airport Strategic Business Plan directs that the Board
should annually develop a work plan for the upcoming calendar. Specifically, this Goal
states:
Prepare for each calendar year a focused work plan for the
Board to utilize in agenda setting, coordination with City staff
and development of policy and fiduciary recommendations to
City Council.
Work plans serve finro important key functions for an advisory body such as the Airport
Advisory Board. First, a work plan will assist the Board in insuring that it is efficient in the
conduct of its work. As a volunfeer body, the Board should maximize its time together and
with staff to satisfy its advisory responsibilities as specifed in Chapter 2.33 of the Auburn
City Code. Second, a work plan is an important communication tool to the City Council, staff
and interested parties about the focuses of the Board during the upcoming calendar year.
Work plans do not need to be overly detaile.d, but should present enough information to
provide clear guidanee as to what the Board would like to work on. In addition, the number of
work tasks should not be excessive and should be reasonably tied back to the Board's
overall availability and ability to complete its advisory responsibilities.
At the Board's November 15, 2017 meeting, staff request that the Board engage in
substantive discussion on potential work tasks for the 2018 Annual Board Work Program.
F"rom fhis discussion, staff will develop a proposed 2018 Annual Board Work Program that
- -
the Board can take Possible motion action at its -December 20, 2017 meeting, Following any
action by the Board, staff recommend that the Chairperson and Vice-Chairperson present
the Annual Board Work Program to the City Council for its review and concurrence.
Page 1 of 1
AO!RPORT ADVISORY �OARD - �RACKING MA�RIX
' LEAD PROJECT CURRENT STATUS � WHAT'S:NEXT START EST. EST. COST �
DESCRIPTION � DATE COMPL.
DATE
. . -• -
City Strategic Board reviewed and discussed 2017 only priority matrix Board to continue to review and discuss 201'7 only action items. Om- On- Action costs will
Business Rlan action items at March 15,2017,April'19,2017, May 17, 2017, going going be identified for
June 21, 2017, July 19, 2017, August 23, 2U17, and each action at
Septernber 20, 2017 meetings. time of Board
effort
City Airport City Council passed 2017 2018' Biennial Budget and 2017- Finance Director Coleman provided City Council an update on the On- On- N/A
Enterprise 2022 Capital Improvement Program 2"d Quarter 2017 Financials on August 14, 2017; staff provided going going
Fund airport related information to the Board from this update. 3�
Quarter 2017 Financials to be presented to the City Council on
11I27/17. Staff will provide a copy ofthis report to the Board upon
availabilit :
City/CW Runway Federal environmental review effort complete. FAA issued a Federal grant closeout underway. Execution of final close out 03/2015 07/2017 $248,308
Enhaneement Finding of No significant Impact and Record of Decision document is in process. (90/5/5)
Projeet — (FONSI/ROD) on January 20, 2017 and the public
Environmental informational re�iew period ended on February 6, 2017
Review
City/CW Runway Scoping for consultant design work underway. Working with Federal grant obligation is complete with FAA. Wocking on the 06/201'7 0672018 $333,333
Enhancement FAA on theie grant process. Submitted grant application on consultant design agreement so design work may begin this fall'. (90/10)
Project — May 12, 2017 for 5%State funding match. FAA has indicated We were not successful in obtaining a 2U17 State Grant and will
Design that it may require that property acquisition occurs with pursue this again in 2018.
ro'ect construction.
City/CW Runway Scheduled to begin this phase in 2018 following the Design phase approval and applying forand obligating State and 06/2018 06/2019 $1,833,333
Enhancement completion of the Design Phase. Federal Grant funding. (90/5/5)
Project —
Construction
City Facility Consultant Selection is in process with an RFP to be MENG was selected as the eonsultant and the contract is being 07/201'7 12/2017 $50,000
Condition published in Mid-August. executed.
Assessment
City On-going Gontinue to pursue right-of-first refusals on ALP identified Work with Economic Development staff on targeted marketing On- On- TBD
Business acquisition parcels efforts going going
Develo ment
WSDOT/ AGIS Study Project work completed in December 2016. Report is complete and we have requested it from WSDOT/FAA. U8/2015 10/2017 FAA/WSDOT
PSRC/FAA 100%
11�/9/2017 �
AIRPORT ADVISORY BOARD - TRACKING MATRBX
' � � � e � o
' AAB Pr:iority KRA Goal� Key Result ArealG.oa�s� Lead� Narrative Description Start � Completion
� Ranking ; Reference # (Nof in Priariry Qrderj Date2 !! Date
, � ';
�
� �:
1 ' 1 5 Develop and implement a Jet-A- Cornmunity Based on interest from the Board and other interested.parties; the 1st 4tn Quarter
Fuel temporary pilot program Development& currently adopted Capital Facilities Plan had proposed� the Quarter 2017
Public Works permanent installation ofJet-A-Fuel fuel service. However, because 2017
DirectorLCity of 1)uncertain market need and response to warrant investment;and
Engineer 2) higher than anticipated costs, permanent installation cannot be
achieved in the near-term. Funding for the temporary pilot program
has been included in the proposed 2017-2022 City Capital'Facilities
Plan. On September 11, 2017 City Council concurred with the
Private Partnership Option and staff are working on the Draft
Operating Agreement. Draft License Agreement provided to
Cascade on 11/2/2017 and Draft Operating Procedures pcovided to
Cascade and AMG for review and comment.
1 2 6 Annual Board V11ork Plan Airport Advisory Prepare for each calendaryear a focused work plan for the Board to Amnually Annually
Board utilize in agenda setting, coordination with City staff and
development of policy and fiduciary recommendations to City
Council
1 —Should be 2 3 Long-Term Rate Study Airport Rates charged to tenants and users of'the aieport are the primary 2"d 4t"Quarter
part of market Management funding source for the airport, excluding grants for capital Quarter ' 2018
study effort development. To assure that the Airport Enterprise Fund remains 2017
self-sustaining into the future;current amd future rate structures must
be evaluated balancing market competitiveness with short-term and
long-terrn airport operation needs. Contraet negotiations with FCS
Grou are underwa .
1 3 1 Competitive Market Assessment Community Engage with a qualified professional with experience in airport 2� 4�quarter
Study Development& market analysis to assess the Airport's current and future sub- quarter 2018
Public Works regional and regional market positions and identify strategies for 2017
Director maintaining and enhancing these positions. Contract negotiations
with FCS Grou are underwa .
1 3 2 Recommendations -City's 1'0- Cornmunity Working with the Board and City Administration, evaluate amd On- On-going
Year Economic Development Development& implement recommendations of the City's 10-Year Economic going
Strategic Plan Public Works Development Strategic Plan.
Director
' KRA 1 =Airport Capital Improvement Program; KRA-2=Airport Operations; KRA-3=Economic Development
2 Alease note that aetions that start in 2017 and extend into 2U1:8 are listed.
1'119/2017 2
AIRPOR� ADVI�SORV �OARD - TRAC�CBNG IVOATRIX
� � • � •
i AAB'Priocity KRA � Goal# Key Result ArealGoals Lead Nartafive Description� Start Completion
Ranking Referen,ce3 ; (Not-in Priority Or.der.) Date° �Date
1 3 b Current Development Sites Cornmunity Market and lease the two on-airport development sites appcoved in 1� 4�h quarter
Maeketing Development& the approved Airport Master Plan to prospective tenants and quarter 2017
Public Works developers5 2017
DirectodCity Real
Estate
AnalysUAirport �
Mana ememt
1 3 6 Airport Growth Areas Community Pursue opportunities for physical growth of the Airport consistent 1St 4tn quarter
Development& with the approved Airport Master Plan including but not limited to quarter 2017
Public Works acquisition of first rights of refusal on potential future acquisition 2017
Director/City Real propertiess
Estate Anal st/
2 2 1 Airport Vision/MissionNalues Airport Advisory Develop Airport specific vision statement, mission statement and 1� July 19,
Board values—completed. quarter 2017
2U17
2 2 2 Annual Tenant Survey Airport Prepare, transmit and analyze with the Board an annual tenant Annually Annually
Management survey. The questions will be developed in consultation with the July 19,
Board and tenant feedback will be shared with the Board for potential 2017
' immediate action, if appropriate or incorporation into the Strategic
Business Plan
2 2 8 Long-Term Airport Management Community Evaluate with Boaed, City Council, City Administration and 1� 4t''Quarter
steategy Development& appropriate stakeholders a:long-term airport management strategy qaarter 2017
Public Works Anticipate be,ginning Board Discussion on this soon. 201`7
Director
3 KRA 1 =Airport Capital Improvement Program; KRA-2=Airport Operations; KRA-3=Economic Development
°Please note that actions that start in 2017 and extend into 2018 are listed.
5 Please note that the timeframes shown for this Goal are aspirational.The abi�ity to achieve them in the timeframes stated are influenced by market factors beyond the City's-direct control.As such,this Goal may not
be achieved in the specified timeframe,however,the City will pursue all reasonable and appropriate actionsto do so.
6 Please note that the timeframes shown for this Goal'are aspirational.The ability to achieve them in the timeframes stated ace influenced by market factors beyond the City's direct control.As such,this Goal may not
be achieved in the specified timeframe,however,the City will pursue all reasonable and appropriate actions to do so:
11/9/2017 3
AIRPOR�' ADVISORY BOARD - TRACKING 11AATRIX
• � � � o � o
� AAB Priority KRA, � Goa :', Key Resutt Area/Goal.s Lead Narrative D,escription Start j Compl�etion
i Rankin� Refer�nce� � I�# �; (Notin�PriocityQrder)� � . D,ate. ; D'afie� �
' 2 2 � 9 Airport Marketing Plan Community Prepare a cornprehensive marketing plan that will act as a 3ro 2"d Quarter
DeVelopment& comrnunication and implementation tool that can be used to achieve Quarter 2018
Public Works the-goals established for the Airport.The Plan will utilize the Five Ps 2017
Director (Product, Price; Placement, Promotion, and People} that focus on
the oints of View of the Air orYs tar et audiences
3 1 6 Wildlife Hazard Management Plan Community Per the 2015 Wildlife Hazard Managernent Plan, obtain a scope of 2"a 4tn Quarter
Implementation Development& work and budget, modify Capital Facilities Plan, obtain required Quarter 2018
Public Works permits and approvals and conduct recommended tree removal 2017
Director/City activities. Century West is currently reviewing the Plan and will
Engineer prepare a technical memorandum to City staff recommending key
next ste s.
3 2 5 Board Composition Review Airport Advisory Conduct a review of the current composition: and focuses of the Annually Annually
Board Airport Advisory Board to determine potential for recornmended code
changes.Areas of interest could:inelude but are:notJimited to curr:ent
number of authorized board members and s ecific Board focuses
Purposely left 1 1 Annual Capital Improvement Airport Advisory The Cityis required bythe FederalAviation Administration(FAA)and Annually Annually
blank—being Prograrn Review Board the Washington State Department of Transportatiom-Aviation 9/20/2017
done or to be Division (WSDOT-Aviation) to annually submit an updated Capital
done Improvement Program (CIP). The CIP forms�the basis for potential
stafe and federal funding for aicport capital improvements. In
coordination with Citystaff,the Board will annuallyreviewand advise
on the required update to the Capitali ImprovementProgram required
prior to its submittal..Reviewed with.the Board at its 09/20/1'7 regular
meetin .
Purposely left 2 4 Updated Airport Documents and Airport Conduct an update of all airport related documents and forms to 1St 3'� Quarter
blank—being Forms Management ensure that they are legally compliant, easy to use and are available Quarter 2017
done or to be for fill iin and downfoad on all appropriate websites 2017 Complete
done
Purposely left 2 18 Unmanned Aerial Vehicle (UAV) Innovation & Investigate the potential establishme.nt of a UAV#caining area at the 4tn 2"aquarter 2018
blank—being Training Area Technology Airport for use by Gity staff for required UAV flight training subject to quarter
done or to be Department/Air,port FAA approval 2017
done Mana ement
- � � o � o
11/912U17 4
AIRPOR� A�VISORY �OARD - �'RACKING f1AATRIX
AAB-P�iority KRA Goa Key Result Area/Goals Lead Nar,rative Description Start �; Completion
�Rankin� ;� �eference �� I�#'�� .(Not'�i,n�Priority Orzier) � Date� �; ��Date
Purposely left 2 12 Airport VUayfinding Signage Community Qesign, fabrication and installation of new and additional airport 2"d ' 3'�quarter
blank—being Development& way-finding signs on key City#ransportation corridors. City staff is quarter 2017
done or to be Public Works cureently working on designs for additional wa�nding signs and an 2017
done Director updated sign on E Street with installation anticipated before the end
of 2017.
Purposely left 2 15 Annual Lease Rates Survey& Real Property— Conduct comparison survey and valuation analysis for rates for Annually Annually
blank—being Analysis Mayor's Open T and Closed Hangars, Tie-Downs. , 8723/2017
done or to be Office/Airport
done Mana ement
Pucposely left 2 16 Airport Municipal Broadband Innovation& Extend'Oity's Municipal Broadband service to the Airport. Currently, 3ro 4�quarter
blank—being Service Technology the City's high speed fiber optic network has been extended to the quarter 2017
done or to be Airport. Building off of this network,wireless broad band services will 2017
done be installed at the Airport for use by tenants, guests and visitors to
provide a valuable user experience: City staff is curcently working
with IT Department staff on extension of V11iFi and MiFi to the airport
office and han ars.
11/9/2017 5
1Vlonthly Report for October 2017
Year to Date Totals through October 2017
2016 2017 %of Chan�e
Iricome $693,852 $744,879 +7.4�0
Fuel Gallons Sold 75,031 81,169 +8:2%
Occupancy
50% Tie Downs
100% Closed
100% Twin Hangars
93% Open T- Hangars
94% Storage Units
Wait List-29 on the list-all waiting for Closed Hangars
NOTE:
All numbers are prepared by AMG without review or audit by City of Auburn Finance