HomeMy WebLinkAbout11-20-2017 CITY COUNCIL AGENDA PACKETCity Council Meeting
Nov ember 20, 2017 - 7:00 P M
City Hall Council Chambers
AGE ND A
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I .C AL L T O O RD E R
A.P ledge of Allegiance
B.Roll Call
I I .ANNO UNC E M E NT S, P RO C L AM AT IO NS , AND P RE S E NTAT IO NS
I I I .AP P O INT M E NT S
I V.AG E ND A M O D I F IC AT I O NS
V.C I T I ZE N INP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A.P ublic Hearings
1.2017-2018 Mid Biennial B udget Public Hearing No. 1
City Council to conduct a hearing on the 2017-2018 Mid B iennial B udget Public
Hearing No. 1
(RECOM M ENDED ACTION: City Council conduct the public hearing.)
2.2018 Property Tax L evy P ublic Hearing
City Council to conduct a hearing on the 2018 Property Tax L evy Public Hearing
(RECOM M ENDED ACTION: City Council conduct the public hearing.
For further action on this item, see Ordinance No. 6664.)
B.Audience P articipation
Thi s i s the place on the agenda where the public is invited to speak to the City
Counci l on any issue. Those wi shi ng to speak are reminded to sign in on the form
provi ded.
C .C orrespondence - (T here is no correspondence for Council review.)
V I .C O UNC IL AD HO C C O M M IT T E E RE P O RT S
C ouncil Ad Hoc C ommittee Chairs may report on the status of their ad hoc Council
C ommittees' progress on assigned tasks and may give their recommendation to the
C ity Council, if any.
V I I .C O NS E NT AG E ND A
Page 1 of 115
All matters l isted on the Consent Agenda are considered by the City Council to be
routine and wi ll be enacted by one moti on in the form listed.
A.Minutes of the November 6, 2017 City Council Meeting
B.C laims Vouchers
C laim Voucher No. 446444 through 446640 in the amount of $8,207,993.91 and four
wire transfers in the amount of $525,151.58 and dated November 20, 2017.
C .P ayroll Vouchers
P ayroll check numbers 537587 through 537609 in the amount of $251,331.17,
electronic deposit transmissions in the amount of $1,873,851.26 f or a grand total of
$2,125,182.43 for the period covering November 2, 2017 to November 15, 2017.
D .2018 A nnual On-Call Agreements
C ity C ouncil to approve the 2018 O n-Call P rofessional S ervices A greements
(RECOM M ENDED ACTION: City Council approve the Consent Agenda.)
V I I I .UNF I NI S HE D B US I NE S S
I X.NE W B US INE S S
X .O RD I NANC E S
A.Ordinance No. 6659 (Heid)
A n O rdinance of the City Council of the C ity of A uburn, Washington, amending S ection
1.24.010 of the A uburn City C ode and creating a new Chapter 9.24 of the Auburn City
C ode relating to new gross misdemeanor violations concerning drug-related activities
(RECOM M ENDED ACTION: City Council adopt Ordinance No. 6659.)
B.Ordinance No. 6664 (Coleman)
A n O rdinance of the City Council of the C ity of A uburn, Washington, establishing the
levy for regular property taxes by the City of Auburn for collection in 2018 for general
city operational purposes in the amount of $21,548,429.00
(RECOM M ENDED ACTION: City Council adopt Ordinance No. 6664.)
X I .RE S O L UT IO NS
A.R esolution No. 5317 (C oleman)
A R esolution of the City Council of the C ity of A uburn, Washington, approving the grant
management administrative policy
(RECOM M ENDED ACTION: City Council adopt Resolution No. 5317.)
B.R esolution No. 5319 (Heid)
A R esolution of the City Council of the C ity of A uburn, Washington, amending the City
of A uburn F ee S chedule to adjust for 2018 f ees
(RECOM M ENDED ACTION: City Council adopt Resolution No. 5319.)
Page 2 of 115
C .R esolution No. 5326 (C oleman)
A R esolution of the City Council of the C ity of A uburn, Washington, authorizing the
Mayor to execute an addendum to the agreement with the A uburn Valley Humane
S ociety to provide animal licensing services
(RECOM M ENDED ACTION: City Council adopt Resolution No. 5326.)
D .R esolution No. 5327 (Hinman)
A resolution of the C ity Council of the City of Auburn, Washington, authorizing and
supporting its grant f unding application to the Port of S eattle f or E conomic
D evelopment P artnership P rogram f unds
(RECOM M ENDED ACTION: City Council adopt Resolution No. 5327.)
X I I .M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this ti me the Mayor and City Council may report on significant i tems associated with
their appoi nted positions on federal, state, regional and local organi zations.
A.Fr om the Council
B.Fr om the M ayor
X I I I .AD J O URNM E NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail . Complete agenda packets are available for revi ew
at the City Clerk's Office.
Page 3 of 115
AGENDA BILL APPROVAL FORM
Agenda Subject:
2017-2018 Mid Biennial Budget Public Hearing No. 1
Date:
November 15, 2017
Department:
Finance
Attachments:
No Attachments Av ailable
Budget Impact:
Administrativ e Recommendation:
City Council to conduct a public hearing to receive public comments and suggestions with
regard to proposed modifications to the 2017-2018 Biennial Budget.
Background Summary:
This is the initial public hearing held prior to the review of the 2017-2018 mid-biennial budget
correction. The purpose of the correction is to evaluate and assess any changes needed to
the budget f or the remainder of the 2017-2018 biennium. This public hearing provides an
opportunity for any citizens to make comments or suggestions prior to publication of the mid-
biennial correction. A second public hearing is scheduled for December 4, where citizens will
have an additional opportunity to make comments or suggestions.
Rev iewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:November 20, 2017 Item Number:PH.1
Page 4 of 115
AGENDA BILL APPROVAL FORM
Agenda Subject:
2018 Property Tax Levy Public Hearing
Date:
November 15, 2017
Department:
Finance
Attachments:
No Attachments Av ailable
Budget Impact:
Administrativ e Recommendation:
City Council to conduct a public hearing to receive public comments and suggestions with
regard to possible increases in property taxes.
Background Summary:
This public hearing provides an opportunity f or any citizens to make comments or
suggestions regarding revenue estimates and possible increases in property taxes.
Rev iewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:November 20, 2017 Item Number:PH.2
Page 5 of 115
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the November 6, 2017 City Council Meeting
Date:
November 15, 2017
Department:
Administration
Attachments:
Minutes
Budget Impact:
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:November 20, 2017 Item Number:CA.A
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Page 1
CITY COUNCIL
MEETING MINUTES
November 6, 2017 7:00 PM
I. CALL TO ORDER
A. Pledge of Allegiance
Mayor Nancy Backus called the meeting to order at 7:00 p.m. in the
Council Chambers of Auburn City Hall, 25 West Main Street, and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
City Councilmembers present: Deputy Mayor Largo Wales, Bob
Baggett, John Holman, Bill Peloza, Yolanda Trout-Manuel, and
Rich Wagner. Councilmember Claude DaCorsi was excused.
Mayor Nancy Backus was in attendance, and the following
department directors and staff members were also present:
Finance Director Shelley Coleman, City Attorney Daniel B. Heid,
Assistant City Attorney Jessica Leiser, Chief of Police Bob Lee,
Innovation and Technology Director Paul Haugan, Assistant
Director of Innovation and Technology Ashley Riggs, Assistant
Director of Engineering Services/City Engineer Ingrid Gaub,
Community Development and Public Works Director Kevin Snyder,
Human Resources and Risk Management Director Rob Roscoe,
Real Property Analyst Josh Arndt, Director of Administration Dana
Hinman, Economic Development Manager Doug Lein, Human
Services Program Coordinator Duanna Richards, Parks, Arts and
Recreation Director Daryl Faber, and City Clerk Danielle Daskam.
II. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
A. Entrepreneurship Week Proclamation
Mayor Backus to proclaim November 13-19, 2017 as
“Entrepreneurship Week” in the city of Auburn.
Mayor Backus read and presented a proclamation declaring
November 13-19, 2017 as Entrepreneurship Week in the city of
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City of Auburn Council Meeting Minutes November 6, 2017
Page 2
Auburn to Auburn Mountainview High School students Emily
Cookston, Emily Watling and Simran Sandhu.
B. Small Business Saturday Proclamation
Mayor Backus to proclaim Saturday, November 25, 2017, as Small
Business Saturday in the city of Auburn.
Mayor Backus read and presented a proclamation declaring
November 25, 2017, as Small Business Saturday in the city of
Auburn to Auburn Area Chamber of Commerce president and chief
executive officer, Julia Jordan. Mayor Backus urged all residents to
support small businesses and merchants on November 25 and
throughout the year.
C. GIS Day Proclamation
Mayor Backus to proclaim November 15, 2017 as GIS Day in the
city of auburn.
Mayor read and presented a proclamation declaring November 15,
2017 as GIS Day in the city to City of Auburn Assistant Director of
Innovation and Technology Ashley Riggs.
D. Introduction of Special Guests from Tamba, Japan
Mayor Backus welcomed several special guests from the City’s
Sister City, Tamba, Japan. The group included members of the
Tamba International Association, who help coordinate the annual
Youth Ambassador exchange program, as well as businessmen
and economic development staff from Tamba City. Mr. Glenn
Tamai introduced each guest:
Mr. Naoki Yamaguchi – Chairman, Tamba International Association
Mr. Takeshi Kamei – Vice Chairman, Tamba International
Association
Mrs. Midori Kamei – Spouse
Mr. Masami Yamoto – Board member, Tamba International
Association
Mr. Yoshiyuki Yamaguchi – Board member, Tamba International
Association/travel agency
Ms. Noriko Kondo – City official/in charge of Economic
Development
Ms. Yumi Adachi – City official/economic development
Mr. Shuzo Nishiyama – Businessman/sake maker
Mr. Kyohei Hanada – Businessman/restaurant owner
Ms. Miwako Hata – Parent of former yearlong exchange student
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Ms. Harumi Asai – Parent of former Tamba Youth Ambassador
Ms. Kondo, Tamba Economic Development Manager, read a letter
from Mayor Shinichi Taniguchi to Mayor Backus.
Also present was Mr. Hideaki Kawachi, Executive Director of the
Hyogo Business and Cultural Center in Seattle. Tamba is located
in the Hyogo prefecture, which has a Sister State relationship with
Washington State.
III. APPOINTMENTS
There was no appointment for Council consideration.
IV. AGENDA MODIFICATIONS
Resolution Nos. 5328 and 5329 were added to the agenda.
V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Public Hearing on Ordinance No. 6658 and Intent to
Modify the Business Improvement Area (BIA) Special
Assessment
City Council to conduct a hearing on the proposed
modification to the exemptions to the BIA special
assessment to address itinerant businesses, home
occupations, large-scale nonprofit organizations, and nested
businesses
Economic Development Manager Lein explained Ordinance
No. 6658 is an amendment to the original BIA ordinance that
was adopted in 1988. The BIA Committee of Ratepayers
has recommended revisions to clarify exemptions.
Mayor Backus opened the public hearing at 7:29 p.m.
Terri Danz, business location at 102 West Main, Auburn
Ms. Danz spoke against the BIA special assessment. She
stated the BIA does not serve her type of business which
serves customers worldwide. Ms. Danz stated she would
rather support the Auburn Area Chamber of Commerce.
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Renee Clark, 3420 Scenic Drive, Auburn
Ms. Clark stated she currently has an art studio in Kent, and
she is a member of the small business incubator in Auburn
with hopes to have a storefront in Auburn in the future. She
compared the cost of doing business in Kent versus Auburn.
She spoke against the BIA assessment stating it is a
hardship for small start-up businesses.
Julia Jordan, CEO and President of the Auburn Area
Chamber of Commerce, Auburn
Ms. Jordan spoke of the difference between the role of the
Chamber, the Auburn Downtown Association, and the BIA.
She stated the BIA uses its funds to promote the downtown
core area.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided
Paula Golbienko, 1815 22nd Way NE, Auburn
Ms. Golbienko spoke about a dangerous dog incident in which her
grandson’s dog was killed by a pitbull. She spoke in favor of
banning pitbulls and submitted a letter regarding the incident.
Alex Ryncarz, 2516 I Street NE, Auburn
Mr. Ryncarz spoke about homeless and Valley Cities Counseling
and Consultation. He stated he was thankful for the help he
received from Valley Cities but stated the new management is
oppressive.
Betty Brun, 2516 I Street NE, Auburn
Ms. Brun also spoke regarding homeless and Valley Cities
Counseling and Consultation. She expressed concern for those
who are disabled and homeless.
Steve Small, 201 O Street NE, Auburn
Mr. Small spoke regarding the Business Improvement Area (BIA).
He spoke in favor of the BIA. Mr. Small also expressed concern
with the location of the new Sound Transit parking garage in the
downtown area. He stated that an additional parking garage near
the Sound Transit station will create significant congestion for those
in the downtown area.
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C. Correspondence
There was no correspondence for Council review.
VI. COUNCIL AD HOC COMMITTEE REPORTS
Councilmember Baggett, chair of the Finance ad hoc committee that
reviews claims and payroll vouchers, reported he and Councilmember
Wagner reviewed the payroll vouchers and electronic deposits in the
approximate amount of $2.2 million and claims vouchers and wire
transfers in the amount of approximately $2.6 million for the periods Oct
12, 2017 to Nov 1, 2017 and November 6, 2017, respectively. The ad hoc
committee recommends approval of the claims and payroll vouchers as
described on the Consent Agenda.
VII. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes of the June 27, 2016 and July 11, 2016 Study Session
Meetings
B. Minutes of the October 16, 2017 Regular City Council Meeting
C. Claims Vouchers
Claims vouchers 446223 through 446443 in the amount of
$1,905,669.29 and eight wire transfers in the amount
of $691,615.12 and dated November 6, 2017.
D. Payroll Vouchers
Payroll check numbers 537565 through 537586 in the amount of
$432,492.71, electronic deposit transmissions in the amount of
$1,806,549.00 for a grand total of $2,239,041.71 for the period
covering October 12, 2017 to November 1, 2017
E. Call for Public Hearing – 2018 Property Tax Levy Public
Hearing
City Council to call for a public hearing to be held on November 20,
2017, to receive public comments and suggestions with regard to
possible increases in property taxes
F. Call for Public hearings – Mid-Biennial Review and
Modification of the 2017-2018 Biennial Budget
City Council to call for public hearings to be held November 20 and
December 4, 2017 to receive public comments and suggestions
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with regard to the proposed modifications to the 2017-2018
Biennial Budget, including revenue estimates and possible
increases in property taxes
G. Public Works Project No. CP1406
City Council award Contract No. 17-28 to West Coast Signal, Inc.
on their low bid of $448,492.50 for Project No. CP1406, Main
Street Signal Upgrades project.
H. Public Works Project No. CP1417
City Council approve Final Pay Estimate No. 5 to Contract No. 16-
04 to R.L. Alia in the amount of $10,883.00 and accept
construction of Project No. CP1417, West Hill Springs
Improvements Project.
I. Public Works Project No. CP1511
City Council approve Final Pay Estimate No. 3 to Contract No. 17-
12 in the amount of $488,335.14 and accept construction of Project
No. CP1511, M Street SE Improvements.
Deputy Mayor Wales moved and Councilmember Holman
seconded to approve the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 6-0
VIII. UNFINISHED BUSINESS
There was no unfinished business.
IX. NEW BUSINESS
A. Sound Cities Association Legislative Agenda
(For clarification of these minutes, this item was discussed after
action on Resolution No. 5329.)
City Attorney Heid reminded that earlier today in a special meeting,
the City Council discussed the Sound Cities Association (SCA)
legislative agenda for 2018. He inquired whether Council would be
making any motion regarding the SCA legislative agenda.
Councilmember Wagner moved and Councilmember Holman
seconded to adopt in full the Sound Cities Association legislative
agenda for 2018.
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Councilmember Peloza memorialized the SCA legislative agenda
to include the following topics: 1) Adjust the property tax cap, 2)
invest in public health services, and 3) address the housing and
homeless crisis. Councilmember Peloza spoke in favor of the
motion and the SCA legislative agenda. Councilmember Peloza
noted that if the property tax cap adjustment is passed by the state
legislature, each individual city would make their own decision on
whether to increase the property tax cap.
Deputy Mayor Wales expressed support for public health services
and housing and homelessness. Deputy Mayor Wales stated that
to raise the taxing limit at this time is irresponsible.
Councilmember Wagner moved to amend the motion to exclude
the topic of the property tax cap adjustment. Motion was seconded
by Deputy Mayor Wales.
Councilmember Holman noted the subject is a legislative agenda
that will be forwarded to the legislature and advocated by the
Sound Cities Association.
Councilmember Baggett stated he is not in favor of increasing
taxes. He noted that the motion is to approve a legislative agenda
that the Sound Cities Association can take to the legislature. The
property tax cap adjustment may be a revenue that the City may
need in the future.
MOTION TO AMEND FAILED. 3-3 Councilmembers Baggett,
Holman and Peloza voted no.
MOTION TO APPROVE THE SCA LEGISLATIVE AGENDA
PASSED. 4-2 Deputy Mayor Wales and Councilmember Trout-
Manuel voted no.
X. ORDINANCES
A. Ordinance No. 6658
An Ordinance of the City Council of the City of Auburn,
Washington, creating a new chapter of the Auburn City Code
related to the Auburn Business Improvement Area
Councilmember Wagner moved and Councilmember Baggett
seconded to adopt Ordinance No. 6658.
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Councilmember Wagner spoke in favor of the ordinance.
Councilmember Wagner wondered why the BIA Committee of
Ratepayers did not consider start-up businesses as part of the
amendments. Councilmember Wagner also questioned whether
global businesses that have no store front and are not retail or
service should be subject to the BIA assessment.
Deputy Mayor Wales also questioned whether start-up businesses
should be addressed in the ordinance.
Councilmember Holman requested clarification on the changes to
the ordinance.
Economic Development Manager Lein stated there are 190
businesses within the boundaries of the BIA. The purpose of the
BIA is to generate economic activity by, among other things,
providing security for public spaces and sponsoring public events in
the downtown area. The intent of the ordinance is to create an
“environment” in the downtown area. The BIA Committee of
Ratepayers’ first action was to review the existing ordinance and
remedy the inequity in fees. There were 185 businesses paying
fees with five to six businesses that were not. The hospital is
exempt under the current ordinance. Businesses in the small
business incubator are exempt from the BIA assessment.
Megan White, Chair of the BIA Committee of Ratepayers
Ms. White stated she is the owner of a business at 225 Auburn
Way North. She spoke in support of the ordinance. She stated
that before becoming a member of the BIA Committee of
Ratepayers, she was skeptical of the reason for the BIA and the
special assessment. She spoke in favor of the proposed ordinance
as “baby-steps” to create an ordinance that is more equitable.
In response to a question from Councilmember Trout-Manuel,
Economic Development Manager Lein confirmed that payment of
the BIA assessment is a condition for obtaining a business license
for any business located in the BIA boundaries.
There was brief discussion regarding the timing of the ordinance
and the business license renewal process that begins next month
and is the means for collecting the BIA assessment.
Deputy Mayor Wales questioned the use of the BIA assessment
fees and suggested reducing the business license fee to $1.00.
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Councilmember Holman recommended adopting Ordinance No.
6658 with the caveat that the BIA Committee of Ratepayers look
into the rate scheme for small business start-ups.
Councilmember Peloza recommended referring the ordinance back
to the Committee of Ratepayers and address small business start-
ups and global businesses.
Councilmember Wagner suggested tabling the ordinance to a date
certain in two weeks. He suggested more clarity on the advisory
role of the BIA Committee of Ratepayers for improvements in the
downtown area.
City Attorney Heid noted there is language in the current and
proposed ordinance that allows the BIA Committee of Ratepayers
to make recommendations to the City Council on a diverse
collection of issues (ACC Section 2.98.090).
Economic Development Manager Lein stated the BIA assessment
for a typical small businesses is typically around $150.00 to
$175.00 per year. He estimated that Main Street storefront
businesses pay approximately $300.00 per year. There are only
five or six businesses that would pay the maximum assessment of
$1,500.00 per year. Also, businesses in the small business
incubator are exempt.
Councilmember Wagner moved and Councilmember Holman
seconded to amend the original motion to include the following:
“Council has expressed some interest in other improvements in the
ordinance and request the BIA Committee of Ratepayers return
with those improvements and an updated ordinance within three
months.”
City Attorney Heid clarified that the intent of the motion is to pass
Ordinance No. 6658 this evening and that the Committee return
other proposed amendments within three months. Councilmember
Wagner confirmed.
MOTION TO AMEND PASSED. 4-2 Deputy Mayor Wales and
Councilmember Trout-Manuel voted no.
MOTION, AS AMENDED, PASSED. 4-2 Deputy Mayor Wales and
Councilmember Trout-Manuel voted no.
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City of Auburn Council Meeting Minutes November 6, 2017
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XI. RESOLUTIONS
A. Resolution No. 5320
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an agreement between the City of
Auburn and the Auburn Symphony Orchestra for tourism promotion
services
Deputy Mayor Wales moved and Councilmember Baggett
seconded to adopt Resolution No. 5320.
MOTION CARRIED UNANIMOUSLY. 6-0
B. Resolution No. 5324
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an Interlocal Agreement between
the City of Auburn and the City of Federal Way relating to the
leasing of Auburn property for joint police task-force
Councilmember Peloza moved and Councilmember Holman
seconded to adopt Resolution No. 5324.
MOTION CARRIED UNANIMOUSLY. 6-0
C. Resolution No. 5325
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept state grant funds from the King
County Flood Control District for the 37th Street NW Flood Control
Project
Councilmember Baggett moved and Councilmember Holman
seconded to adopt Resolution No. 5325.
MOTION CARRIED UNANIMOUSLY. 6-0
D. Resolution No. 5328
A Resolution of the City Council of the City of Auburn, Washington,
approving Addendum No. 1 to the Collective Bargaining Agreement
between the City of Auburn and the Auburn Police Sergeants’
Association for 2016-2018
Deputy Mayor Wales moved and Councilmember Baggett
seconded to adopt Resolution No. 5328.
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MOTION CARRIED UNANIMOUSLY. 6-0
E. Resolution No. 5329
A Resolution of the City Council of the City of Auburn, Washington,
approving Addendum No. 1 to the Collective Bargaining Agreement
between the City of Auburn and the Auburn Police Guild for 2016-
2018
Councilmember Holman moved and Councilmember Peloza
seconded to adopt Resolution No. 5329.
MOTION CARRIED UNANIMOUSLY. 6-0
XII. MAYOR AND COUNCILMEMBER REPORTS
A. From the Council
Deputy Mayor Wales reported that she met with organizations
supporting disabled veterans, and she reminded that the Veterans
Day Parade will be held Saturday, November 11th.
Councilmember Wagner reported on his attendance at the Pierce
County Regional Council where the topic of discussion was the
Puget Sound Regional Council’s effort to redefine regional growth
centers.
Councilmember Trout-Manuel reported on her attendance at a
Joint Policy Summit on Gang Prevention and Intervention in
Tacoma. The policy summit was sponsored by the Governor’s
Office, Attorney General’s Office, Washington State Association of
Counties, and others.
Councilmember Peloza reported on the governance plan for the
veterans, seniors and vulnerable population levy. Councilmember
Peloza reported on his attendance at the Regional Policy
Committee where members discussed veteran advocacy in
outreach programs. Councilmember Peloza also reported on his
attendance at the Metropolitan Water Pollution Abatement Advisory
Committee meeting.
B. From the Mayor
Mayor Backus reported on the swearing-in of two new police
officers during the past two weeks, Nate Fry and Trent Dow. Mayor
Backus also reported on her attendance at the River Estates 40th
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City of Auburn Council Meeting Minutes November 6, 2017
Page 12
anniversary celebration, the White River Valley Museum Tailgate
Fundraiser, the Arthur Jacobsen Elementary School Trunk or
Treating event, Halloween Harvest Festival at Les Gove Park and
Community Center, the Battlefield Addiction Fundraiser, a ribbon
cutting ceremony for Painting with a Twist, the 24th Annual Harvest
Breakfast for the Auburn Food Bank, and the Auburn Area
Chamber of Commerce Holiday Auction. Mayor Backus reported
Robertson Properties Group (RPG) has announced pre-leasing
opportunities for the RPG Auburn Gateway project.
XIII. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 9:18 p.m.
APPROVED THE ______ DAY OF ___________________, 2017.
NANCY BACKUS, MAYOR Danielle Daskam, City Clerk
City Council agendas and minutes are available to the public at the City Clerk’s
Office, on the City website, and via e-mail. Complete agenda packets are
available for review at the City Clerk’s Office.
Internet: http://www.auburnwa.gov
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City of Auburn Council Meeting Minutes November 6, 2017
Page 13
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
November 15, 2017
Department:
Finance
Attachments:
No Attachments Av ailable
Budget Impact:
Administrativ e Recommendation:
Approve Claims Vouchers
Background Summary:
Claim Voucher No. 446444 through 446640 in the amount of $8,207,993.91 and four wire
transfers in the amount of $525,151.58 and dated November 20, 2017.
Rev iewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:November 20, 2017 Item Number:CA.B
Page 20 of 115
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
November 15, 2017
Department:
Finance
Attachments:
No Attachments Av ailable
Budget Impact:
Administrativ e Recommendation:
Background Summary:
Payroll check numbers 537587 through 537609 in the amount of $251,331.17, electronic
deposit transmissions in the amount of $1,873,851.26 f or a grand total of $2,125,182.43 for
the period covering November 2, 2017 to November 15, 2017.
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:November 20, 2017 Item Number:CA.C
Page 21 of 115
AGENDA BILL APPROVAL FORM
Agenda Subject:
2018 Annual On-Call Agreements
Date:
November 14, 2017
Department:
CD & PW
Attachments:
2018 Amended On-Call Agreements
Budget Impact:
Administrativ e Recommendation:
City Council to approve the Annual On-Call Professional Service Agreements for 2018.
Background Summary:
The annual on-call agreements are used to supplement the City’s staff resources or to
perf orm specialized services not available within the City. Having these resources available
provides the City with the flexibility to complete tasks or projects in an efficient and timely
manner as they are needed throughout the year.
Each agreement is written to provide the total “Not to Exceed” amount for the year, however,
actual expenditures under each agreement are authorized by the City through specific Task
Orders. Each Task Order provides a specific Scope of Work, Schedule, and Budget for the
work to be completed by the consultant or service provider. All expenditures associated with
these agreements will be in conformance with authorized budgets f or the related projects or
tasks.
Attached is a table that shows existing agreements that require amendments to increase the
“Not to Exceed” amount to accommodate task orders anticipated in 2018. Amendments for
agreements that are being amended f or time only are not listed.
Rev iewed by Council Committees:
Councilmember:Staff:Snyder
Meeting Date:November 20, 2017 Item Numb er:CA.D
Page 22 of 115
Agreement
File #
Consultant
Name
Project Name /
Services
Amount
Encumbered
in 2017*
BALANCE*
(unencumber
ed funds)
End of 2017 Action
Needed
AG-C-478 KPG, Inc. Roadway Design $271,110.76 $78,889.24
Amend - extend to
2018 and Add
$100,000.00
AG-C-479 DKS Associates,
Inc.
Signal, Lighting, &
ITS Design $67,092.50 $13,589.33
Amend - extend to
2018 and Add
$25,000.00
AG-C-481
Material Testing
& Consulting,
Inc.
Testing/Inspection
Services $32,855.00 $0.00
Amend - extend to
2018 and Add
$50,000.00
AG-C-482 Reid Middleton,
Inc.Structural Design $11,500.00 $2,701.26
Amend - extend to
2018 and Add
$50,000.00
AG-C-494 Parametrix
SCADA Support
Services $200,426.00 $12,650.00
Amend - extend to
2018 and Add
$200,000.00
*Amounts as of 9/27/17
On Call / Annual Agreements - 2018 Amendments
Page 23 of 115
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6659 (Heid)
Date:
November 14, 2017
Department:
City Attorney
Attachments:
Ord 6659
Budget Impact:
Administrativ e Recommendation:
Review SODA Ordinance.
Background Summary:
Ordinance No. 6659 proposes to add a new Chapter 9.24 to the City Code. This chapter,
patterned af ter a similar code provisions in cities across the state, seeks to identif y certain
areas within the City as being subject to an anti-drug emphasis. Those portions of the City
that are identified as anti-drug emphasis areas could be used as an enf orcement tool for
people engaging in illegal drug activity in certain areas could be ordered to stay out of those
areas, and there f ailing to do so could constitute a public nuisance and a violation of the law
f or which penalties could be assessed. Samples of similar ordinances are included here with,
including samples from Tacoma, Lakewood, Marysville, Everett, Bothell, shoreline, University
Place and Arlington (proposed). Each of these ordinances, seeks to accomplish the same
thing that. Auburn’s proposed ordinance seeks to accomplish. Checking with prosecutors
involved with some of these jurisdictions, the assessment, we received was that this is a
valuable tool for the police, prosecutors, and courts to address recurring illegal drug activities
in certain areas. This ordinance would/could result in additional prosecution to address illegal
drug activity, but it gives the police an additional tool that would not otherwise be available. If a
person were convicted of a crime involving illegal drug activity in a certain area of the city that
has been identified as a drug emphasis area, the court order in the violation could include a
provision that restricts the violator from returning to that area. Other than where the violator
lives within one of the identif ied drug enf orcement areas, it would be advantageous for the
city, the police and neighbors to have people restricted f rom returning to locations where drug
activities were occurring. Again, the cities with whom we were able to check regarding their
similar ordinances expressed support for the use of such an ordinance.
Also, in connection with Ordinance No. 6659, although the drug emphasis areas are defined
in the ordinance, to assist in visualizing where those drug emphasis areas are within the city,
maps showing the identified drug emphasis areas and city parks (also drug emphasis areas)
are included as well.
Rev iewed by Council Committees:
Page 24 of 115
Councilmember:Staff:Heid
Meeting Date:November 20, 2017 Item Numb er:ORD.A
Page 25 of 115
ORDINANCE NO. 6 6 5 9
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING SECTION 1.24.010
OF THE AUBURN CITY CODE AND CREATING A NEW
CHAPTER 9.24 OF THE AUBURN CITY CODE RELATING TO
NEW GROSS MISDEMEANOR VIOLATIONS CONCERNING
DRUG-RELATED ACTIVITIES
WHEREAS, the current provisions of the Auburn City Code include prohibitions on
certain drug-related activities but do not, at this point, identify target areas for enforcement
identifying those areas where drug-related activities are most problematic; and
WHEREAS, in connection with a more effective enforcement of illegal drug related
activities and an intent to target those areas most adversely affected by such activities, it
is appropriate for the City to establish areas where illegal drug enforcement should be
emphasized and procedures for such enforcement; and
WHEREAS, under a Stay Out of Designated Area (SODA) ordinance, citizens
convicted of drug- related crimes may be prevented from entering a specific area of the
city known for drug problems, and judges would be able to issue these SODA orders
which would be effective for designated periods of time, during which time, the person
could be arrested if the order is violated.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
SECTION 1. AMENDMENT TO CITY CODE. Section 1.24.010 of the Auburn city
code be, and the same hereby is, amended to read as follows:
1.24.010 Criminal penalties generally.
A. Unless a specific penalty is expressly provided, for all violations of
ordinances of the city which are identified as misdemeanors, upon conviction, such
violations are punishable by imprisonment in the appropriate city or county jail for
a period of up to ninety (90) days and a fine of up to $1,000.00, or by both such
fine and imprisonment.
B. Unless a specific penalty is expressly provided, for all violations of
ordinances of the city which are identified as gross misdemeanors, upon
Ordinance No. 6659
November 14, 2017
Page 1
Page 26 of 115
conviction, such violations are punishable by imprisonment in the appropriate city
or county jail for a period of up to three hundred sixty-four (364) days and a fine of
up to $5,000.00, or by both such fine and imprisonment.
C. Any violations of ordinances of the city that are identified as criminal
violations, including being punishable by criminal penalties, but not identified as to
whether they are misdemeanors or gross misdemeanors, shall be deemed
misdemeanors or gross misdemeanors, as follows:
1. Criminal violations that are punishable by u.p to and including
imprisonment in the appropriate city or county jail for a period of up to three
hundred sixty-four (364) days and a fine of up to $5,000.00, or by both such fine
and imprisonment, shall be deemed gross misdemeanors, provided, that criminal "
violations that are punishable by not more than imprisonment in the appropriate
city or county jail for a period of up to ninety(90)days and a fine of up to$1,,000.00,
or by both such fine and imprisonment, shall be deemed misdemeanors;
2. Criminal violations that are adopted by reference from state statutes, or
extrapolated with the same or substantially the same language from state statutes,
shall be classified as misdemeanors or gross misdemeanors consistent with their
classification by state statutes, and shall be punishable accordingly;
3. Criminal violations that are not identifiable as either misdemeanors or
gross misdemeanors shall be deemed misdemeanors and shall be punishable
accordingly.
D. In addition, a defendant may be assessed court costs,jury fees and such
other fees or costs as may be authorized in statute or court rules. In any court
proceeding to enforce this section, the city shall have the burden of proving by
evidence beyond a reasonable doubt that a violation occurred. In a proceeding
under this section a defendant shall be accorded each and every right protected
under the Constitutions of the United States of America and the state of
Washington, all applicable federal, state and local laws, and applicable court rules
promulgated by the Washington Supreme Court and the inferior courts under the
authority of the Washington Supreme Court. (Ord. 5677 § 1, 2002; Ord. 4285 § 2,
1988; Ord. 3618 § 1, 1981; Ord. 2754 § 1, 1973.)
SECTION 2. NEW CHAPTER TO CITY CODE. A new Chapter 9.24 is hereby
created and added to the Auburn City Code, to read as follows:
Chapter 9.24
DRUG RELATED ACTIVITIES
Sections:
9.24.010 Loitering with the intent of engaging in drug-related activity.
9.24.020 Designation of anti-drug emphasis areas.
9.24.030 Violation of conditions of release, suspension or deferral as
separate crime.
9.24.040 Places of illegal drug activity declared public nuisances.
9.24.050 Evidence of use for illegal drug purposes.
Ordinance No. 6659
November 14, 2017
Page 2
Page 27 of 115
9.24.060 Conviction as prima facie evidence.
9.24.070 Penalties for maintenance of public nuisance.
9.24.080 Violation - Penalty.
9.24.010 Loitering with the Intent of engaging in drug-related activity.
A. It is unlawful for any person to loiter in or near any public rights-of-
way, or any public or private property in a manner and under circumstances
manifesting the intent to engage in illegal drug-related activity contrary to RCW
chapters 69.41, 69.50, 69.53 or 69.53, or to chapter 9.22 of the city code.
B. Among the circumstances which may be considered in determining
whether such intent is manifested are the following:
1. Such person is a known unlawful drug user, possessor, or seller. For
purposes of this chapter, a "known unlawful drug user, possessor, or seller" is a
person who has been convicted in any court within this state of any violation
involving the use, possession, or sale of any of the substances referred to in
chapters 69.41, 69.50, 69.52 and 69.53 RCW, or substantially similar laws of any
political subdivision of this state or of any other state; or who is known to have
been arrested for a drug related violation not resulting in a conviction because the
person participated in a diversionary program, deferral program, drug court or a
similar program; or a person who displays physical characteristics of drug
intoxication or usage, such as "needle tracks"; or who possesses marijuana in a
manner not authorized by RCW 69.50.4013 (1), RCW 69.50.4013 (2) and or in
amounts that exceed those set forth in RCW 69.50.360(3);
2. Such person is currently subject to an order from any court
prohibiting his/her presence in a high drug activity geographic area;
3. Such person behaves in such a manner as to raise a reasonable
suspicion that he or she is about to engage in or is then engaged in an unlawful
drug-related activity, including by way of example only, such person acting as a
lookout";
4. Such person is physically identified by a police officer, based on
articulable factors, as a member of a "gang," or an association which engages in
illegal drug activity. Factors that support an officer physically identifying a person
as a member of such a gang or association include, but are not limited to clothing,
tattoos, known association and/or affiliation with such gang or association, specific
and observed acts or circumstances consistent with drug related activity, and
gestures, signs, greetings and movements that are consistent with gang related
activity, provided that clothing alone shall not be sufficient,without more, to support
an officer physically identifying a person as a member of such a gang or
association;
5. Such person transfers small objects or packages for currency in a
furtive fashion;
6. Such person takes flight upon the appearance of a police officer;
7. Such person manifestly endeavors to conceal himself or herself or
any object which reasonably could be involved in an unlawful drug-related activity;
Ordinance No. 6659
November 14, 2017
Page 3
Page 28 of 115
8. The area involved is by public repute known to be an area of unlawful
drug use and trafficking;
9. The premises involved are known to have been reported to law
enforcement as a place suspected of drug activity pursuant to chapter 69.53 RCW.
10. Any vehicle involved is registered to a known unlawful drug user,
possessor, or seller, or a person for whom there is an outstanding warrant for a
crime involving drug-related activity.
9.24.020 Designation of anti-drug emphasis areas.
A. Certain areas of the city shall be designated as and identified to be
anti-drug emphasis areas based on the repeat incidents of illegal drug activities
occurring therein, and enhanced penalties shall be applied in event of conviction
of unlawful drug related acts or loitering for drug purposes, within the said areas.
The areas to be so designated shall be identified by the city council in an ordinance
or resolution passed after consultation with the mayor, city attorney and the chief
law enforcement officer of the city, and the list identifying such areas shall be kept
on file in the office of the city clerk. Additional areas may also be identified by the
judge of the municipal or district court hearing drug related cases arising from
within the city. If a defendant is convicted of a drug related case occurring from
within an area designated as an anti-drug emphasis area, a condition or term of
sentence, deferral, or suspension, shall be that such defendant shall stay out of all
areas of the city designated as an anti-drug emphasis areas, unless there are
significant and substantial extenuating circumstances in the defendant's particular
case justifying avoidance of the requirement for such condition or term of sentence,
deferral, or suspension. In such case, the significant and substantial extenuating
circumstances shall be identified and recited in the record of the case.
B. The following areas, generally depicted (for illustrative purposes
only) on the maps appended hereto as Exhibits"A" and "B,"are hereby designated
as and identified to be anti-drug emphasis areas:
AREA I.DOWNTOWN AREA:
BEGINNING AT THE INTERSECTION OF E STREET NE AND 23RD
STREET NE; THENCE EASTERLY TO THE INTERSECTION OF N STREET NE
AND 24TH STREET NE; THENCE CONTINUING ALONG SAID TANGENT EAST
TO THE GREEN RIVER; THENCE EASTERLY, SOUTHERLY AND WESTERLY
ALONG THE GREEN RIVER TO A POINT THAT IS EAST OF 14TH STREET NE;
THENCE WEST ALONG 14TH STREET NE, AS EXTENDED, TO AUBURN WAY
NORTH; THENCE SOUTHERLY ALONG AUBURN WAY NORTH TO 4TH
STREET NE; THENCE EASTERLY ALONG 4th STREET NE TO J STREET NE;
THENCE SOUTHERLY ALONG J STREET NE AND SE AS EXTENDED TO
STATE HIGHWAY 18; THENCE EASTERLY ALONG STATE HIGHWAY 18 TO M
STREET SE; THENCE SOUTH ALONG M STREET SE TO 8TH STREET SE;
THENCE WESTERLY ALONG 8TH STREET SE TO A POINT THAT IS SOUTH
OF J STREET SE, AS EXTENDED; THENCE SOUTHERLY ALONG SAID J
STREET SE EXTENSION TO 9TH STREET SE; THENCE WESTERLY ALONG
9TH STREET SE TO H STREET SE;THENCE SOUTH ALONG H STREET SE TO
THE ALLEY SOUTH OF AND RUNNING GENERALLY PARALLEL TO 9TH
Ordinance No. 6659
November 14, 2017
Page 4
Page 29 of 115
STREET SE; THENCE WESTERLY ALONG SAID ALLEY TO ITS
INTERSECTION WITH AUBURN WAY, SOUTH; THENCE NORTHWESTERLY
ALONG AUBURN WAY SOUTH TO ITS INTERSECTION WITH F STREET SE;
THENCE NORTHEASTERLY ALONG F STREET SE TO ITS INTERSECTION
WITH 9TH STREET SE; THENCE WESTERLY ALONG 9TH STREET SE, AS
EXTENDED, TO THE INTERURBAN TRAIL; THENCE NORTHERLY ALONG
THE INTERURBAN TRAIL TO 2N1) STREET NW; THENCE EASTERLY ALONG
2ND STREET NW TO C STREET NW;THENCE NORTHERLY TO A POINT THAT
IS WEST OF 18TH STREET NE, AS EXTENDED, THENCE EAST TO E STREET
NE; THENCE NORTHERLY ALONG E STREET NE TO THE POINT OF
BEGINNING.
AREA II. THE OUTLET COLLECTION:
BEGINNING AT THE INTERSECTION OF 15TH STREET SW AND STATE
HIGHWAY 167; THENCE NORTHERLY ALONG STATE HIGHWAY 167 TO
STATE HIGHWAY 18; THENCE EASTERLY ALONG STATE HIGHWAY 18 TO
THE INTERURBAN TRAIL; THENCE SOUTHERLY ALONG THE INTERURBAN
TRAIL TO 15TH STREET SW; THENCE WESTERLY ALONG 15TH STREET SW
TO THE POINT OF BEGINNING.
AREA III. MUCKLESHOOT CASINO:
BEGINNING AT THE INTERSECTION OF AUBURN WAY SOUTH
STATE HIGHWAY 164) AND 17TH STREET SE; THENCE EASTERLY ALONG
17TH STREET SE TO R STREET SE;THENCE NORTHERLY ALONG R STREET
SE, AS EXTENDED, A DISTANCE OF 1170 FEET; THENCE EAST TO THE
INTERSECTION OF ELM STREET SE AND SCENIC DRIVE SE; THENCE
NORTHERLY ALONG THE MOST NORTHERLY WEST LINE OF THE PLAT OF
SHERMAN ACRES, VOLUME 71, PAGE 94, RECORDS OF KING COUNTY, TO
THE MOST NORTHWEST CORNER OF SAID SHERMAN ACRES; THENCE
EASTERLY ALONG THE NORTH LINE OF SAID SHERMAN ACRES TO THE
NORTHWEST CORNER OF THE PLAT OF FOREST VILLA NO. 3, VOLUME 68,
PAGE 49, RECORDS OF KING COUNTY; THENCE SOUTHEASTERLY ALONG
THE PLAT BOUNDARY OF SAID FOREST VILLA NO. 3 TO THE MOST
NORTHERLY CORNER OF LOT 5 OF SAID FOREST VILLA NO. 3; THENCE
SOUTHERLY ALONG THE EAST LINE OF SAID FOREST VILLA NO.3, AS
EXTENDED, TO AUBURN WAY SOUTH (STATE HIGHWAY 164); THENCE
WESTERLY ALONG AUBURN WAY SOUTH (STATE HIGHWAY 164) TO
HEMLOCK STREET SE THENCE SOUTHERLY ALONG THE CENTERLINE OF
HEMLOCK STREET SE AND ITS SOUTHERLY EXTENSION A DISTANCE OF
1000 FEET; THENCE WEST TO THE INTERSECTION OF DOGWOOD STREET
SE AND FOREST RIDGE DRIVE SE; THENCE NORTHERLY ALONG
DOGWOOD STREET SE TO AUBURN WAY S. (STATE HIGHWAY 164);
THENCE WESTERLY ALONG AUBURN WAY SOUTH (STATE HIGHWAY 164)
TO RIVERWALK DRIVE SE; THENCE SOUTHERLY AND SOUTHWESTERLY
ALONG RIVERWALK DRIVE SE TO HOWARD ROAD; THENCE
NORTHWESTERLY ALONG HOWARD ROAD ITS INTERSECTION WITH R
STREET SE; THENCE NORTHWESTERLY TO THE POINT OF BEGINNING.
AREA IV. SOUTH END:
Ordinance No. 6659
November 14, 2017
Page 5
Page 30 of 115
BEGINNING AT THE INTERSECTION OF THE WHITE RIVER AND A
STREET SE; THENCE NORTHERLY ALONG A STREET SE TO 21ST STREET
SE;THENCE EASTERLY ALONG 21ST STREET SE TO R STREET SE;THENCE
SOUTHERLY ALONG R STREET SE TO 29TH STREET SE; THENCE
WESTERLY ALONG 29TH STREET SE TO M STREET SE.; THENCE
SOUTHERLY ALONG M STREET SE, AS EXTENDED, TO THE WHITE RIVER;
THENCE SOUTHWESTERLY ALONG THE WHITE RIVER TO THE POINT OF
BEGINNING.
AREA V. CITY PARK PROPERTY:
ALL CITY PARK PROPERTY THROUGHOUT THE CITY IS
DESIGNATED AS AN ANTI-DRUG EMPHASIS AREA. FOR THE PURPOSES
HEREOF, CITY PARK PROPERTY INCLUDES, BUT IS NOT LIMITED TO, THE
FOLLOWING PARK PROPERTIES AND ALL FACILITIES, AMENITIES AND
COMPONENTS THEREIN:
Park Address Proximate Acres
21st Street Playground 405 21st St. SE 0.17
104th Ave SE (Green River
31495 104th Ave. SE 14.73
Park)
Auburndale 31802 108th Ave. SE 9.64
Auburndale II 29725 118th Ave. SE 9.34
Auburn Environmental Park 413 Western Ave. NW 120
Auburn Golf Course 29630 Green River RD SE 180
Ballard 1612 37th Way SE 0.66
Bicentennial Park 502 Auburn Way S. 1.07
B Street Plaza 148 E. Main Street 0.10
Brannan 1019 28th St. NE 26.63
Cameron 3727 Lemon Tree Lane 3.83
Cedar Lanes 1002 25th St. SE 8.27
Centennial Viewpoint 402 Mountain View Dr. 0.7
City Hall Plaza 25 West Main Street 1.10
Clark Plaza 1420 Auburn Way N. 0.25
Park Address Proximate Acres
Ordinance No. 6659
November 14, 2017
Page 6
Page 31 of 115
Clark Property 1300 block, Oravetz Road - Parcel 26.68
No. 302105-9025
SE 1/4 OF SE V4 Lying South of
Stuck River, less Roads, Sec. 30,
Twp. 21 N., Rge. 5 E. WM
Community Garden 1030 8th Street NE 1.04
Dorothy Bothell Park 1087 Evergreen Way SE 4
Dykstra 1487 22"d St. NE 1.78
Fenster Nature.Park 2033 4th St. SE 12.58
Forest Villa 1647 Fir St. SE 0.23
Fulmer Park 1101 5th St. NE 5.13
Gaines Park 1008 Pike St. NW 1.34
Game Farm 3030 R St. SE 53.0
Game Farm Wilderness 2401 Stuck River Dr. SE 72.0
GSA Park 413 15th St. SW 6.13
Indian Tom Park 1316 6th St. NE 0.43
Isaac Evans 29827 Green River RD SE 19.87
Jacobsen Tree Farm 29387 132"d Ave. SE 29.3
Jornada Park 1433 U Ct. NW 1.89
Kersey Way A 5480 Charlotte Ave. SE 2.73
Kersey Way B 5530 Udall Ave. SE 0.79
Lakeland Hills 1401 Evergreen Way SE 5.05
Lea Hill 31693 124th Ave. SE 9.0
Lea Hill Tennis Courts 32121 105th PI. SE 1.18
Les Gove 910 9th St. SE 20.86
Mary Olson Farm 28728 Green River RD SE 67
Mill Pond 4582 Mill Pond Dr. SE 4
Park Address Proximate Acres
Ordinance No. 6659
November 14, 2017
Page 7
Page 32 of 115
Mountain View Cemetery 2020 Mountain View Dr.60
Pioneer Cemetery 8th St. NE&Auburn Way North 0.76
Plaza Park 2 West Main Street 0.19
Riverpoint Park 1450 32nd St. NE 3.8
Riversands Park 5014 Pike St. NE 1.76
Roegner Park 601 Oravetz Road SE 21.25
Rotary Park 2635 Alpine St. SE 4.14
Scootie Brown Park 1403 Henry Rd. NE 1.34
Shaughnessy Park 3302 21st St. SE 3.46
Slaughter Memorial 2988 Auburn Way N. 0.02
Sunset park 1420 69th St. SE 15
Terminal Park 1292 C St. SE 1.2
Veterans Memorial 405 E St.NE 7.65
Village Square Park 12111 SE 310th St. 1.10
West Hill Lake Property 32054 58th Ave. S 9.25
In addition to the above described park properties, the city park property
anti-drug emphasis area includes any and all properties, whether owned by the
city or not on which any part thereof is used for trail and/or recreational purposes
and which is maintained, in whole or in part, by the city of Auburn, including but
not limited to the following:
a) Interurban Trail: This trail parallels the Union Pacific Railroad for
much of its length. The Interurban Trail currently runs north to
south through Tukwila, Kent, Auburn, Algona and Pacific, and is
approximately 17 miles long, with 4.5 miles in Auburn.
b) White River Trail: The White River Trail, within Roegner Park,
extends along the White River to the Game Farm Wilderness
Park for 2.25 miles.
c) Lakeland Linear Trail: Lakeland Linear Trail meanders from
Evergreen Way along Lakeland Hills Way connecting to Sunset
Park.
d) Reddington Levee Trail: This trail goes from Brannan
Park/Brannan St., North to I St. along the Green River, for 1.7
miles.
Ordinance No. 6659
November 14., 2017
Page 8
Page 33 of 115
e) C Street Trail: The C Street Trail extends from Ellingson Road
SW, along C Street SW, to 15th Street SW.
C. Each of the above described/designated anti-drug emphasis areas
includes all rights-of-way located within the described areas and also includes any
and all rights-of-way adjacent to the outer perimeter thereof.
D. Each of the above described/designated anti-drug emphasis areas
includes the total real estate parcel area of all parcel where any part of which is
located within any of the above described designated anti-drug emphasis areas.
9.24.030 Violation of conditions of release, suspension or deferral as separate
crime.
The presence of any person within an anti-drug emphasis area in violation
of court-imposed conditions of release or conditions of suspension or deferral of
any sentence shall constitute a separate crime hereby designated a gross
misdemeanor and any such person may be apprehended and arrested without the
necessity for any warrant or additional court order. Upon conviction, any person so
violating the conditions of release or conditions of suspension or deferral shall be
punished by imprisonment in jail for a maximum term fixed by the court of not more
three hundred sixty-four days, or by a fine in an amount fixed by the court of not
more than five thousand dollars ($5,000.00), or by both such imprisonment and
fine.
9.24.040 Places of illegal drug activity declared public nuisances.
Any building, structure or place within the city used for drug related activity
or for loitering with the intent of engaging in drug-related activity as defined in this
chapter is hereby declared to be a public nuisance.
9.24.050 Evidence of use for illegal drug purposes.
A. Two or more criminal convictions of persons for drug related offenses in
a building, structure or place, within the one-year period preceding the
commencement of an action under this chapter shall give rise to a rebuttable
presumption that the building, structure or place has been used for illegal drug
purposes and is a public nuisance. In any action under this chapter, evidence of
the common fame and general reputation of the building or place, of the inmates
or occupants thereof, or of those resorting thereto, shall be admissible as evidence
to prove the existence of the public nuisance but must be supported by additional
evidence. Evidence of the general reputation of the building or place, or of the
inmates or occupants thereof that is sufficient to establish the existence of the
public nuisance, shall be prima facie evidence of knowledge thereof and
acquiescence and participation therein and responsibility for the nuisance by
persons or legal entities having an interest in the property. Responsibility for the
nuisance shall extend to the owners, lessors, lessees and all those in interest in
any form in the property, real or personal, used in conducting or maintaining the
public nuisance.
Ordinance No. 6659
November 14, 2017
Page 9
Page 34 of 115
B. Evidence of cooperation by owners, agents or managers of a building
or place with police investigations or operations to control drug related activity may
be used to rebut the presumptions created in this chapter.
9.24.060 Conviction as prima facie evidence.
Any conviction of any owner, manager, operator, agent or employee for any
illegal drug activity, or for loitering with the intent of engaging in drug-related
activity, when such offense was related to any business or commercial enterprise,
shall be prima facie evidence that the building, structure or place upon or in which
business or commercial enterprise is or was conducted, was used for illegal drug
activities.
9.24.070 Penalties for maintenance of public nuisance.
Maintenance of a public nuisance as declared herein, in addition to any
other civil or criminal penalties, shall result in a civil penalty not less than five
hundred dollars ($500.00) nor more than one thousand dollars ($1,000.00) for a
first conviction of maintaining a public nuisance and by abatement by closure of
such business or commercial enterprise for the period of thirty (30) days for each
subsequent conviction of maintaining a public nuisance, the enforcement of which
shall be in accordance with the procedures identified in chapter 1.25 of the city
code.
9.24.080 Violation - Penalty.
Unless otherwise specifically provided otherwise, any person who violates
the provisions of this chapter is guilty of a gross misdemeanor and, upon
conviction, shall be imprisoned in jail for a period of up three hundred sixty-four
days or fined an amount of not more than $5,000.00 or both such jail time and fine.
SECTION 3. IMPLEMENTATION. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directions of this
legislation.
SECTION 4. SEVERABILITY. The provisions of this ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision,
section or portion of this ordinance, or the invalidity of the application thereof to any
person or circumstance shall not affect the validity of the remainder of this ordinance, or
the validity of its application to other persons or circumstances.
SECTION 5. EFFECTIVE DATE. This Ordinance shall take effect and be in force
five days from and after its passage, approval and publication as provided by law.
Ordinance No. 6659
November 14, 2017
Page 10
Page 35 of 115
Introduced:
Passed:
Approved:
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APPR• ; i AS TO FORM:
Dan e B. Heid, City A ttorney
PUBLISHED:
Ordinance No. 6659
November 14, 2017
Page 11
Page 36 of 115
1:34,878
Ordinance No. 6659 Exhibit A SODA AREAS
1.10.551.1 0 Miles
NAD_1983_StatePlane_Washington_North_FIPS_4601_Feet
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy.
Map Created by City of Auburn eGIS
Imagery Date: May 2015
10/25/2017Printed Date:
1 in =0.55 Miles
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L A K E
L A K ETA P P S
TA P P S
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MERIDIAN AVE EJO V IT AB L V D E
S 277TH ST
WESTVALLEYHWYS24TH ST E
SE 274TH ST
PACIFIC AVE S132ND AVE SEE
ASTVALLEYHWYS 288TH ST
MI
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S 272ND ST
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8TH ST E28TH AVE S140TH AVE E136TH AVE E108TH AVE SEMILTON WAY
142ND AVE EWEST VALLEY HWY NW38TH AVE SSE
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STEWART RD SE A ST SEMILITARY RD SS 272ND ST
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124TH AVE SEMILITARY RD S12TH ST E
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AUBURN-BLACKDIAMOND RD SE112TH AVE SEEAST VALLEY HWY ESE304THWA Y
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K E N TK E N T
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E D G E W O O DE D G E W O O D
PA C I F I CPA C I F I C
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A L G O N AA L G O N A
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Information shown is for general reference purposesonly and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy.
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Map ID: 4502
Ordinance No. 6659 Exhibit "B"City of Au burn Par ks Inventory Ma p
Printed On: 5/28/2015
City of Auburn
City Parks
Open Space
Special Use Areas
Undeveloped Parks
15 21ST STREET PLAYGROUND
16 AUBURNDALE
17 AUBURNDALE 2
18 BALLARD
19 CAMERON
20 CEDAR LANES
21 DOROTHY BOTHELL
22 DYKSTRA
23 FOREST VILLA TOT LOT
24 GAINES
25 INDIAN TOM
26 JORNADA
27 KERSEY WAY A
28 KERSEY WAY B
29 LAKELAND HILLS
30 NORTH TAPPS ESTATES
31 RIVERPOINT
32 RIVERSANDS
33 ROTARY
34 SCOOTIE BROWN
35 SHAUGHNESSY
36 TERMINAL
37 VILLAGE SQUAREIDNAME1104TH AVE SE
2 BRANNAN
3 FULMER
4 GAME FARM
5 GAME FARM WILDERNESS
6 GSA
7 ISAAC EVANS
8 JACOBSEN TREE FARM
9 LEA HILL
10 LES GOVE COMMUNITY CAMPUS
11 MILL POND
12 ROEGNER
13 SUNSET
14 VETERANS MEMORIAL
38 B STREET PLAZA
39 BICENTENNIAL
40 CENTENNIAL VIEWPOINT
42 CLARK PLAZA
43 COMMUNITY GARDEN A
44 COMMUNITY GARDEN B
45 ENVIRONMENT
46 FENSTER PROPERTY
47 FLY-IN LION
48 GOLF COURSE
49 LEA HILL TENNIS COURTS
50 MARY OLSON FARM
51 MOUNTAIN VIEW CEMETERY
52 PIONEER CEMETARY
53 PLAZA PARK
54 SLAUGHTER MEMORIAL
55 CLARK PROPERTY
56 ENVIRONMENTAL
57 GAME FARM OPEN SPACE
58 GOLF COURSE OPEN SPACE
59 LAKELAND HILLS NATURE AREA
60 WEST AUBURN LAKE PROPERTY
COMMUNITY
NEIGHBORHOOD SPECIAL USE AREA
OPEN SPACE
Page 38 of 115
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6664 (Coleman)
Date:
November 15, 2017
Department:
Finance
Attachments:
Memo
Ord 6664
Budget Impact:
Administrativ e Recommendation:
City Council to introduce and adopt Ordinance No. 6664, establishing the Property Tax levy
f or calendar year 2018
Background Summary:
Proposed Ordinance No. 6664 establishes the 2018 Property Tax Levy based upon
preliminary information from King County. It represents an increase over the 2017 levy of
$209,894 plus the increase due to new construction and refund levy. King County will not
f inalize the City’s assessed valuation (AV), new construction, and ref und levies until
December. Theref ore, the levy is based upon preliminary information as it is scheduled for
Council adoption on November 20, 2017. The f ollowing table summarizes the 2018 Property
Tax levy:
T able 1. 2018 Property T ax Levy Calculations
2017 property tax levy $ 20,989,379
1.000% increase 209,894
Estimated new construction 329,502
Estimated ref und levy 19,654
Total Estimated property tax levy $ 21,548,429
As of this date the County has preliminarily established the 2018 assessed valuation
(including estimated new construction) for the City of Auburn at $10.551 billion which is a
10.4% increase over the 2017 level of $9.555 billion. The total 2018 Property Tax Levy will
be distributed to the General Fund to support general governmental operations.
Rev iewed by Council Committees:
Planning And Community Development
Councilmember:Staff:Coleman
Meeting Date:November 20, 2017 Item Number:ORD.B
Page 39 of 115
Page 40 of 115
Interoffice Memorandum
To: City Council
From: Shelley Coleman, Finance Director
CC: Nancy Backus, Mayor
Date: November 7, 2017
Re: 2018 Property Tax Ordinance No. 6664
Attached is proposed Ordinance No. 6664, establishing the 2018 Property Tax Levy. The 2018 Property Tax
Levy is based upon preliminary information from King County as of November 7, 2017, and represents an
increase over the 2017 levy of $209,894, not including new construction and the refund levy.
The estimated increase on new construction is $329,502 and the refund levy is $19,654. King County will
not finalize the City’s assessed valuation (AV) and new construction until December therefore the levy will be
based upon preliminary information as it is scheduled for Council adoption on November 27, 2017. The
following table summarizes the 2018 Property Tax levy:
Table 1. 2018 Property Tax Levy Calculations
2017 property tax levy $ 20,989,379
1.000% increase 209,894
Estimated new construction 329,502
Refund levy 19,654
Estimated Property Tax Levy $ 21,548,429
As of this date the County has preliminarily established the 2018 assessed valuation (including estimated
new construction) for the City of Auburn at $10,551,422,027 which is a 10.4% increase over the 2017 level of
$9,555,039,113.
The total 2018 Property Tax Levy will be distributed to the General Fund to support general governmental
operations.
Attachments:
1. Ordinance No. 6664
Page 41 of 115
ORDINANCE NO. 6 6 4
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, ESTABLISHING THE LEVY FOR
REGULAR PROPERTY TAXES BY THE CITY OF AUBURN
FOR COLLECTION IN 2018 FOR GENERAL CITY
OPERATIONAL PURPOSES IN THE AMOUNT OF
21,548,429.00
WHEREAS, the City Council of the City of Auburn has met and considered
its budget for the calendar year 2018; and
WHEREAS, pursuant to RCW 84.55.120 the City Council held public
hearings on November 20, 2017 and December 4, 2017, after proper notice was
given, to consider the City of Auburn's 2018 budget and the regular property tax
levy to support it; and
WHEREAS, the City Council of the City of Auburn, after public hearing,
and after duly considering all relevant evidence and testimony presented, has
determined that the City of Auburn requires property tax revenue and any
increase of new construction and improvements to property, any increase in the
value of state-assessed property, annexations, and any refund levies in order to
discharge the expected expenses and obligations of the City and in its best
interest; and
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Regular property taxes for collection in the City of Auburn
for the year 2018 are authorized in the amount of$21,548,429.00. Not including
Ordinance No. 6664
November 15 2017
Page 1 of 3
Page 42 of 115
the addition of new construction and improvements to property, any increases
related to the value of state assessed property, and any refund levies available,
the regular property tax levy for 2018 collection represents an increase from
regular property taxes levied for collection in 2017 of$209,894 which is a 1.0%
increase in revenue from the previous year.
Section 2. If any section, subsection, sentence, clause or
phrase of this Ordinance is for any reason held to be invalid or unconstitutional,
such invalidity or unconstitutionality shall not affect the validity or constitutionality
of the remaining portions of the Ordinance, as it being hereby expressly declared
that this Ordinance and each section, subsection, sentence, clause or phrase
hereof would have been prepared, proposed,adopted and approved and ratified
irrespective of the fact that any one or more section, subsection, sentence,
clause or phrase be declared invalid or unconstitutional.
Section 3. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 4. Effective Date. This Ordinance shall take effect and be in
force five (5) days from and after its passage, approval and publication as
provided by law.
Ordinance No. 6664
November 15 2017
Page 2 of 3
Page 43 of 115
INTRODUCED:
PASSED:
APPROVED:
NANCY BACKUS
MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APPR• D AS RM:
OF
Daniel B. Heid, City Attor ey
PUBLISHED:
Ordinance No. 6664
November 15 2017
Page 3 of 3
Page 44 of 115
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5317 (Coleman)
Date:
November 15, 2017
Department:
Finance
Attachments:
Res 5317
Grants Policy
Budget Impact:
Administrativ e Recommendation:
City Council to adopt Resolution No. 5317.
Background Summary:
Federal awards f or local government were previously audited under the provisions of Circular
Nos. A-87, A-102, and A-133. The new guidance Unif orm Administrative Requirements,
Cost Principles, and Audit Requirements f or Federal Awards published in Title 2 of the Code
of Federal Regulations (2 CFR 200) supersedes requirements from these circulars by way of
consolidation into a streamlined format to improve transparency.
The “unif orm requirements” place heavy emphasis on written policies and procedures. To
meet the new federal requisites, it is necessary to revise the City’s existing administrative
policy.
The focus and intent of these policies and procedures is to ensure that those within the
organization who carry out the objectives of the award understand:
the f ederal statutes, regulations, and terms and conditions of the award,
how to evaluate and properly monitor compliance, and
the steps to take if noncompliance is identif ied.
Section 4.9 Code of Conduct pertains to all elected officials, employees, and agents of the
City and therefore requires Council approval. The new policy must be approved prior to
December 14, 2017 in order to avoid an audit f inding.
Rev iewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:November 20, 2017 Item Number:RES.A
Page 45 of 115
Page 46 of 115
RESOLUTION NO. 5 3 1 7
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, APPROVING
AND ADOPTING THE CITY OF AUBURN GRANT
MANAGEMENT POLICY
WHEREAS, the City regularly receives federal grant awards for a variety
of purposes; and
WHEREAS, the federal Office of Management and Budget (OMB) has
issued new uniform guidance to streamline the federal grant process; and
WHEREAS, OMB's uniform guidance requires nonfederal entities to have
certain written policies and procedures to address the management of grant
award funds; and
WHEREAS, these requirements aim to reduce the risk of fraud, waste,
and abuse of federal funds.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Grant Management Policy, as set forth in the draft
administrative policy and procedure a copy of which is attached hereto, marked
as Exhibit "A" and incorporated herein by this reference, is approved and
adopted, and the Mayor is authorized to execute this Resolution.
Section 2. That the Mayor is authorized to implement such policy, as an
administrative policy and procedure of the City, under index number 100-25, and
the Mayor is further authorized to take such other action as may be necessary to
carry out the directives of this legislation.
Resolution No. 5317
November 16, 2017
Page 1 of 2 Page 47 of 115
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of 2017.
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FO' 0
1/
A/ ,,- o...
D ®I :. a City Attorney
Resolution No. 5317
November 16, 2017
Page 2 of 2 Page 48 of 115
Exhibit A
Page 49 of 115
TITLE:
GRANT MANAGEMENT
ADMINISTRATIVE POLICY
SUBJECT: FINANCE
INDEX NUMBER: 100-25
EFFECTIVE DATE
SUPERSEDES
11/1/2011
PAGE
1 OF 10
PREPARED BY:
FINANCE
DEPARTMENT
MAYOR’S APPROVAL
ADMINISTRATIVE
POLICY AND PROCEDURE
1.0 PURPOSE
To establish and maintain policy and internal controls that provide reasonable assurance
that Federal awards are being managed in compliance with all Federal regulations and
with the terms and conditions of the award. The City of Auburn will follow the Uniform
Guidance, the Local Agency Guidelines (LAG) distributed by the Washington State
Department of Transportation (WSDOT) for Federal Highway Administration (FHWA)
funding, and other specific grant requirements or guidance documents published by the
Federal Granting Agency such as the United States Department of Housing and Urban
Development (HUD) and the Federal Aviation Administration (FAA) as applicable.
2.0 ORGANIZATIONS AFFECTED
All departments/divisions receiving Federal Awards.
3.0 REFERENCES
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards – Title 2 Code of Federal Regulations (2 CFR 200); State and Local
guidelines will also apply based on awarding organization.
4.0 POLICY
4.1 General: This policy describes the procedure for the administrative responsibility
of awards received as grants (or grant-like loans such as low-interest loans
provided by the Washington State Public Works Board). The City, through
designated staff and City officials, solicits and accepts awards from a variety of
organizations for funding City programs and projects. Awards frequently require
close coordination between different City departments and adherence to strict
guidelines and requirements. This policy outlines the procedures and
departmental roles and responsibilities to centrally coordinate and track citywide
efforts in grant management and administration.
4.1.1 The Department that is requesting and/or administering the grant award
shall be responsible for maintaining accurate and current information and
complying with the general and specific guidelines and requirements of the
grant award. This will include:
• being knowledgeable of grant award requirements,
• ensuring the City complies with said requirements,
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ADMINISTRATIVE
POLICY AND PROCEDURE
TITLE:
GRANT MANAGEMENT
ADMINISTRATIVE POLICY
INDEX NO:
100-25
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• providing accurate information to the Finance Department in the
preparation of reports and requests for reimbursement of eligible
costs, and
• maintaining the proper written and electronic documentation and
financial records consistent with said requirements.
4.1.2 In the event more than one Department is involved in requesting or
administering a grant award, the Departments involved will agree upon a
designated lead Department. The lead Department will have overall
responsibilities for administering the grant award consistent with this policy.
4.2 Internal Controls: The City of Auburn will maintain effective internal control over
the Federal Award providing reasonable assurance that the City is managing the
Federal award in compliance with Federal statutes, regulations, and the terms and
conditions of the Federal award.
4.2.1 The City will take prompt action when instances of noncompliance are
identified including noncompliance identified in audit findings.
4.2.2 The City will take reasonable measures to safeguard protected personally
identifiable information and other information the Federal awarding agency
or pass-through entity designates as sensitive.
4.2.3 The City will follow the process workflow outlined in section 6.1.
4.3 Certification: To assure that expenditures are proper and in accordance with the
terms and conditions of the Federal award and approved project budgets, the
annual and final fiscal reports or vouchers requesting payment under the
agreements must include a certification, signed by an official who is authorized to
legally bind the non-Federal entity, which reads as follows: “By signing this report,
I certify to the best of my knowledge and belief that the report is true, complete,
and accurate, and the expenditures, disbursements and cash receipts are for the
purposes and objectives set forth in the terms and conditions of the Federal award.
I am aware that any false, fictitious, or fraudulent information, or the omission of
any material fact, may subject me to criminal, civil or administrative penalties for
fraud, false statements, false claims or otherwise.”
4.4 Advance Payments and Reimbursements: Payment methods must minimize the
time elapsing between transfer of funds from the United States Treasury or the
pass-through entity and the disbursement by the City of Auburn whether the
payment is made by electronic transfer, or issuance or redemption of checks,
warrants, or payment by other means.
4.4.1 Advanced payments must be limited to the minimum amounts needed and
be timed to be in accordance with the actual, immediate cash needs of the
City to carry out the purpose of the approved program or project. Any
advanced payments must be consolidated to cover anticipated cash needs.
4.4.2 The City shall minimize the time elapsed between receipt of federal aid
funds and subsequent payment of incurred costs.
4.5 Allowable Costs: Federal awards will meet the following general criteria in order
to be allowable except where otherwise authorized by statute.
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ADMINISTRATIVE
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TITLE:
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ADMINISTRATIVE POLICY
INDEX NO:
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4.5.1 Be necessary and reasonable for the performance of the Federal award.
4.5.2 Conform to any limitations or exclusions set forth in these principles or in
the Federal award as to types or amount of cost items.
4.5.3 Be consistent with policies and procedures that apply uniformly to both
Federally-financed and other activities of the City.
4.5.4 Be accorded consistent treatment. A cost may not be assigned to a Federal
award as a direct cost if any other cost incurred for the same purpose in like
circumstances has been allocated to the Federal award as an indirect cost.
4.5.5 Be determined in accordance with generally accepted accounting principles
(GAAP).
4.5.6 Not be included as cost or used to meet cost sharing or matching
requirements of any other Federally-financed program in either the current
or a prior period.
4.5.7 Be adequately documented.
4.6 Procurement: When procuring goods and services under a Federal award, the
City will follow 2 CFR §200.318 General Procurement Standards through §200.326
Contract Provisions or City of Auburn purchasing procedures (Auburn City Code
Chapters 3.10, 3.12, and 3.14), whichever is more restrictive.
4.6.1 Contracts for more than the simplified acquisition threshold currently set at
$150,000 must address administrative, contractual, or legal remedies in
instances where contractors violate or breach contract terms, and provide
for such sanctions and penalties as appropriate.
4.6.2 Contracts and sub-grants of amounts in excess of $150,000 requires that
the City will comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act and the Federal Water Pollution Control
Act.
4.6.3 The City will monitor procurements to avoid duplicative purchases. The City
will continue to enter into inter-entity agreements to realize cost savings for
shared goods and services when possible.
4.6.4 The City will verify and document that vendors are not suspended or
debarred from doing business with the Federal government.
4.7 Single Audit Act: The City, as a recipient of Federal funds, shall adhere to the
Federal regulations outlined in 2 CFR §200.501 as well as all Federal and State
statutes and regulations.
4.8 Closure: A project agreement end date will be established in accordance with 2
CFR §200.309. Any cost incurred after the project agreement end date are not
eligible for Federal reimbursement.
4.9 Code of Conduct: The purpose of the Code of Conduct is to ensure the efficient,
fair and professional administration of federal grant funds in compliance with 2
CFR §200.112, 2 CFR §200.318 and other applicable federal and state standards,
regulations, and laws.
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4.9.1 The Code of Conduct applies to all elected officials, employees or agents
of the City engaged in the award or administration of contracts supported
by federal grant funds.
4.9.2 No elected official, employee or agent of the City shall participate in the
selection, award or administration of a contract supported by federal grant
funds if a conflict of interest, real or apparent, would be involved. Such a
conflict would arise when any of the following has a financial or other
interest in the firm selected for award:
• The City employee, elected official, or agent; or
• Any member of their immediate family; or
• Their partner; or
• An organization which employs, or is about to employ any of the
above.
4.9.3 The City of Auburn’s elected officials, employees or agents shall neither
solicit nor accept gratuities, favors, or anything of monetary value from
contractors, potential contractors or subcontractors.
4.9.4 To the extent permitted by federal, state or local laws or regulations,
violation of these standards may cause penalties, sanctions or other
disciplinary actions to be taken against the City’s elected officials,
employees or agents, or the contractors, potential contractors,
subcontractors or their agents. Any potential conflict of interest will be
disclosed in writing to the Federal awarding agency or pass-through entity
in accordance with applicable Federal awarding agency policy.
5.0 PROCEDURES
The purpose of these procedures is to ensure inter-departmental coordination in the
identification of grant opportunities, to ensure consistency in the management of grants
the City receives, and oversight in management and compliance with the guidelines and
restrictions as required by the grantor.
5.1 Grant Application
5.1.1 Request to Apply. Prior to submitting an application for an award, the
Department pursuing the grant award shall obtain the required approval
signatures (i.e. Department Director, Mayor).
5.1.2 Legal Review. If necessary, the responsible Department will review the
grant and grant application with the City’s Legal Department to identify any
potential legal issues that the City should be aware of.
5.1.3 Submittal of Award Application. Once approval or direction is received to
pursue the award, the Department charged with the responsibility for
implementing the award will prepare the necessary application paperwork
and, if necessary, seek approval of the City Council.
5.2 Grant Award, Obligation and Management
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5.2.1 Award Review and Acceptance. Once the award is received, the
responsible Department will accept the award only if the grantor’s terms and
conditions can be satisfactorily met by the City. Administrative and
Legislative acceptance of an award will be subject to the following
limitations:
• Department Directors may approve awards up to and including
$10,000.00.
• Mayoral approval is required for awards between $10,001.00 up
to and including $50,000.00.
• Council approval is required for awards of $50,001.00 and up.
5.3 Project Number. The responsible Department will request the Finance Department
establish a project number. The purpose of the project number is to enable the
accurate accounting of revenues and expenses related to the project. No project
can be started or executed without a project number.
5.4 Reporting. The responsible Department will serve as the single point of contact
with the grantor and will be responsible for the preparation and submittal of reports
to the grantor and for complying with the guidelines and requirements of the award.
The responsible Department will maintain a detailed project folder that will contain,
at a minimum, all official correspondence concerning the award including City
memoranda, resolutions or ordinances; award letter; grantor guidelines and
restrictions; written communications between the City and the grantor including
copies of emails and any other documents necessary for the effective
management of the award.
5.4.1 The Finance Department will be the responsible department in preparing
the necessary financial information for reimbursements and any reports that
are necessary for reimbursements.
5.5 Matches – City budget identified. Some awards prescribe a matching requirement
in which the City must provide a financial match to qualify for the award. In the
event of a required match, the responsible Department will work with the Finance
Department to ensure sufficient budget is identified, and if necessary, to request a
budget amendment.
5.6 Award Compliance - Issues. Periodically, compliance issues associated with
award guidelines and conditions may occur. The Department charged with
administering the award will be responsible for keeping the Mayor and Finance
Department informed of any award compliance issues and resolution undertaken
to address the issue. Resolution will be documented in the City’s grant award files.
5.7 Loans. Loans represent a strategic means for the City to leverage its limited cash
resources to fund programs and projects. However, as a loan represents a liability
that must be repaid by the City, the responsible Department will coordinate with
the Finance Department to ensure sufficient resources are available to repay the
loan. If necessary, a budget amendment will be prepared to appropriate resources
to repay the loan.
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6.0. Process Flow Chart
Figure 6.1 generally describes the process under which awards will be tracked.
Page 55 of 115
ADMINISTRATIVE
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ADMINISTRATIVE POLICY
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Figure 6.1: Process Flow Diagram
Department
Finance
Grant
application
prepared and
submitted
Department seeks
approval from
Mayor to apply for
grant
Grant awarded;
Review grant
special
conditions and
restrictions .
Develop
strategy, if
needed, to
ensure
compliance with
grant
requirements
Project set up
sent to Finance
Project setup
completed by
Finance
Department identifies grant
opportunity; grant funding
source, restrictions
Grant opportunity discussed
and coordinated with Finance
Project Team formed; Staff
Lead identified ; Team roles
and responsibilities
identified
Council approval
of grant award Staff Lead to review all
contracts and
documents for internal
and project QA/QC
Page 56 of 115
ADMINISTRATIVE
POLICY AND PROCEDURE
TITLE:
GRANT MANAGEMENT
ADMINISTRATIVE POLICY
INDEX NO:
100-25
PAGE
8 OF 10
Figure 6.1: Process Flow Diagram (continued)
Department
Finance
Project
construction
begins (if
applicable)
Project revenues and expenses
tracked; Financial compliance
with grant requirements
evaluated; Issues identified
and coordinated for
resolution; reports prepared and coordinated with Finance
for granting agency
reimbursement
Project
construction
completed (if
applicable)
Council
acceptance of
completed
project
Project
closed
Grant reporting and financial
compliance issues tracked;
resolution status tracked and
reported to management
Staff Lead ensures adequate paper trail including
maintaining journal/log of
grant activites and communications
Financial reports
prepared and
Submitted for
agency
reimbursement
(Prepared and submitted by
Finance and
Departments) Track financial activity
and coordinated with
Department for resolution
Project Design begins
(if applicable)
Project scope of
work reviewed
to ensure consistency
with original plan
and assumptions
Prepare final project paperwork
and grant reports;
Final meeting by Staff Lead and
Project Team to discuss
outstanding reporting issues and resolution thereto and to generally
debrief on project and lessons
learned
Staff Lead to document findings
and actions taken as
appropriate
Page 57 of 115
ADMINISTRATIVE
POLICY AND PROCEDURE
TITLE:
GRANT MANAGEMENT
ADMINISTRATIVE POLICY
INDEX NO:
100-25
PAGE
9 OF 10
7.0. Glossary
The following is a summary of key references and terms used in this policy.
References
Title 2 of the Code of Federal Regulations (2 CFR 200). Developed by the Office of
Management and Budget (OMB), this guidance establishes uniform administrative
requirements, cost principles, and audit requirements for federal awards. The
requirements aim to reduce the risk of fraud, waste, and abuse of federal funds and places
heavy emphasis on written policies and procedures. The focus of these policies and
procedures should be to ensure that those in the organization who carry out the objectives
of the award understand:
• The federal statutes, regulations, and terms and conditions of the award
• How to evaluate and properly monitor compliance
• The steps to take if non-compliance is identified
For further information, refer to:
https://www.gpo.gov/fdsys/pkg/CFR-2017-title2-vol1/pdf/CFR-2017-title2-vol1-
part200.pdf
Specific state and local regulations may also apply. These regulations can vary based
upon the unique conditions and circumstances of each grant award. City staff should
take due care in determining the specific state and local applicable regulations that apply
to their respective project and to appropriately document, understand, and comply with
the conditions and restrictions within these regulations.
Terms
Award – An award refers to financial resources provided to the City in the form of a loan,
grant or contract from a federal, state, regional or local government or private for-profit or
non-profit entity.
Award Compliance – This term refers to the general and specific requirements and
provisions that must be satisfactorily met by the City and demonstrated to the awarding
agency. Fulfilling the award requirements as provided by the awarding agency is
important as variances thereto can become subject to an audit finding.
Department – This term refers to any, singular or in combination, of the City’s operating
Departments.
Page 58 of 115
ADMINISTRATIVE
POLICY AND PROCEDURE
TITLE:
GRANT MANAGEMENT
ADMINISTRATIVE POLICY
INDEX NO:
100-25
PAGE
10 OF 10
Finance Department – This term refers to the City’s Finance Department.
General and Specific Audit Requirements – General audit requirements refers to federal,
state and local audit compliance requirements. Specific audit requirements typically are
specific to individual awards and can vary in complexity based upon the awarding agency.
The responsible department should take due care to carefully review and comply with the
general and specific requirements of the award in question.
Program or Project – This term refers to the City operating program or capital facilities
project that is supported by the award.
Responsible Department – This term refers to the City operating department that is
designated as the lead City department responsible for managing the program or project
funded by the award.
Page 59 of 115
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5319 (Heid)
Date:
November 15, 2017
Department:
City Attorney
Attachments:
Res 5319
Fee schedule
Budget Impact:
Administrativ e Recommendation:
Approve Resolution No. 5319
Background Summary:
Consistent with the city's process of reviewing, setting, and identifying f ees associated with
city services, a review of the current f ees has been completed with the intention of identifying
the amounts of such f ees as consistent with the cost of the city (so that the f ees cover city
expenses).
Amendments of the f ee schedule have, thus, then included in the attachment to Resolution
number 5319, to be effective in 2018. Each of the departments within the city, which has fees
f or which the department is responsible has participated in the evaluation of fee levels and
recommendations set forth in the resolution.
Rev iewed by Council Committees:
Councilmember:Staff:Heid
Meeting Date:November 20, 2017 Item Numb er:RES.B
Page 60 of 115
RESOLUTION NO. 5 3 1 9
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AMENDING
THE CITY OF AUBURN FEE SCHEDULE TO
ADJUST FOR 2018 FEES
WHEREAS, in connection with the municipal functions and operations of
the City of Auburn, the City provides various services, a number of which entail
fees; and
WHEREAS, the City Council provided for the adoption of a Fee Schedule
with the passage of Ordinance 5707; and
WHEREAS, in the course of reviewing City fees, and in keeping with the
philosophy of setting City fees in amounts reflective of actual costs, and in further
keeping with the intent to make City fees and charges consistently accessible, it
is appropriate to review and amend the fees and charges for City applications
and activities for which fees are charged to adjust for changes to be effective
January 2018.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
HEREBY RESOLVES as follows:
Section 1. The City of Auburn Fee Schedule is hereby amended as set
forth in the attached "Exhibit A" and
Section 2. The Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon and on January 1, 2018.
Resolution No. 5319
September 26,2017
Page 1 of 2
Page 61 of 115
Dated and Signed this day of 2017.
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APP' :VED AS TO FORM:
0
Daniel B. Hei•, City Attorney
Resolution No. 5319
September 26, 2017
Page 2 of 2
Page 62 of 115
Page 1
Exhibit “A”
CITY OF AUBURN FEE SCHEDULE
FEES FOR CITY PERMITS, LICENSES, PUBLICATIONS, AND ACTIONS
Effective January 1, 2018
A. PLANNING FEES (Per Ordinance No. 5707, Ordinance No. 5715, Ordinance No. 5819,
Resolution No. 3797, Resolution No. 3953, Resolution No. 4070, Resolution No. 4117,
Resolution No. 4143, Ordinance No. 6077, Resolution No. 4272, Resolution No. 4424,
Ordinance No. 6276, Resolution No. 4552, Ordinance No. 6295, Resolution No. 4868,
Resolution No. 4880, Resolution 4964, Ordinance 6477, Resolution No. 5016,Resolution
5114, Resolution No. 5181, Resolution No. 5213, Resolution No. 5228, Resolution No. 5255,
and Resolution No. 5312, and Resolution No. 5319.)
1. Application Fees: Applications for any action identified below shall not be accepted for
filing, unless otherwise noted, until the fees per the below schedule have been paid to the
City.1
Additional Meeting Fee (beyond the specified number) $267275.00 per
meeting
Additional Re-submittal Fee (covers one re-submittal for all land
use actionsapplied after 3 city reviews of the application)
$6567.00 per
re-submittal
Address Assignment $107.00 per address
Administrative Use Permits (covers 1 meeting with staff after which
additional meeting fees apply)
$906933.00
Appeal of Administrative Decisions issued under Chapter 1.25, Title
15, Title 16, Title 17 or Title 18 to Hearing Examiner1. Hearing
Examiner costs are included within the appeal fee and are therefore
not billed separately.
$1,0301,061.00
Binding Site Plan 2 (covers 2 meetings with staff after which
additional meeting fees apply)
$1,1731,208.00 +
$6466.00/lot
Boundary Line Adjustment1:
Residential
Non-Residential (includes mixed use projects)
$534550.00
$880906.00
Boundary Line Elimination1 $515530.00
Comprehensive Plan Map Amendments 3 (covers 2 meetings with
staff after which additional meeting fees apply)
$2,1322,196.00
(includes rezone
application fee)
Comprehensive Plan Text Amendments3 (covers 2 meetings with
staff after which additional meeting fees apply)
$1,0301,061.00
Conditional Use Permits1, 6 (covers 2 meetings with staff after which
additional meeting fees apply)
Residential
$1,0301,061.00 +
Hearing Examiner
expenses.
1 Please note that the City of Auburn may collect a review fee on behalf of the Valley Regional Fire Authority for certain
land use and/or environmental reviews which fee is collected in addition to the City’s required fees.
2 Per Auburn City Code, a modification to an approved binding site plan shall be processed in the same manner as the
original binding site plan approval. Therefore, the specified fee shall apply to a new or modified binding site plan
approval request.
3 Fees for amendments to text or maps of the Comprehensive Plan apply only where an applicant seeks an amendment
affecting specific properties rather than the City generally or property within the City generally.
Page 63 of 115
Page 2
All Other (includes mixed use projects)
$2,0602,122.00 +
Hearing Examiner
expenses.
Conditional Use Permits 4 – Minor Adjustment (covers 1 meeting
with staff after which additional meeting fees apply)
Residential
All Other (includes mixed use projects)
$426439.00
$571588.00
Critical Areas Review:
Required on-site mitigation, monitoring & reporting 5
Critical Areas Reasonable Use Determination
City review of environmental studies, plans or reports (whether
submitted with another city application or not and includes one
re-submittal)
Critical Areas Variance – administrative
Critical Areas Variance – hearing examiner1, 6
$309318.00 + actual
costs for inspection and
report preparation by
contracted
professional.
$267275.00
$267275.00/study, plan
or report
$267275.00
$10001,030.00 + total
hourly charge for
Hearing Examiner +
associated expenses to
be paid by applicant
prior to issuance of final
decision.
Current Use Taxation (covers 1 meeting with staff after which
additional meeting fees apply)
$824849.00
Development Agreement – Amendment $2,2662,334.00 +
$6264.00/lot or dwelling
unit
Downtown Urban Center Design Review and/or Major Modifications
to Already Issued Design Review Decisions (covers 1 meeting with
staff after which additional meeting fees apply)
$1,1731,208.00
Downtown Urban Center Design Review Minor Modification
(applies to already issued design review decisions)
$196.00
Environmental Review (covers 1 meeting with staff after which
additional meeting fees apply)
SEPA Checklist review1 (includes City issuance of DNS, MDNS,
or DS as appropriate)
$826851.00 +
$267275.00 /required
study
4 Per Auburn City Code, a major adjustment to an approved conditional use permit shall be processed in the same
manner as the original conditional use permit approval. Therefore, the specified fee shall apply to a new request for
conditional use permit approval or a request for a major adjustment to a previously approved conditional use permit
approval.
5 For monitoring required over multiple years, the total monitoring fee for the required monitoring period shall be paid
prior to final plat approval or issuance of Certificate of Occupancy or release of required financial security.
Page 64 of 115
Page 3
Revised or Supplemental SEPA Checklist review1 (includes City
issuance of Addendum, if appropriate)
SEPA 3rd Party Review
$360371.00 +
$267275.00 /required
study
Actual costs
Environmental Impact Statement $826851.00 + actual
costs for preparation of
draft & final statements
including labor,
materials, mailing &
other actual costs
relating to the drafting
& circulating of the EIS.
Final Plats – Subdivisions (covers 2 meetings with staff after which
additional meeting fees apply and 1 re-submittal)
$1,5641,611.00 +
$5456.00/lot
Final Plats – Short Plats (covers 1 meeting with staff after which
additional meeting fees apply and 1 re-submittal)
$773796.00 +
$2627.00/lot
Flexible Development Alternatives Application Review (covers 1
meeting with staff after which additional meeting fees apply and 1
re-submittal)
$1,1731,208.00
Hearing Examiner – Conduct of Hearing and Preparation of
Decision 6
Total hourly charge for
hearing examiner plus
associated expenses to
be paid by applicant
prior to issuance of final
decision
Floodplain Development Permit: Level One $267275.00
Floodplain Development Permit: Level Two – Habitat impact
Assessment Floodplain Habitat Impact Assessment Report Review
$540.00
Floodplain Development Permit: Level Three – Habitat Impact
Assessment & Hydraulic Analysis (Hydraulic Analysis to be
Conducted by Outside Third Party Consultant) Floodplain Habitat
Mitigation Plan Review
$258540.00 + Third
Party Review Fees
Mitigation Plan Review Associated with a Floodplain Development
Permit Combined Floodplain Habitat Assessment/Mitigation Plan
Review
$515275.00
City Acknowledgement Review of FEMA Flood Map Revision
Application
$103106.00
Mining Permits (covers 3 meetings with staff after which additional
meeting fees apply)
$3,7323,844.00
Miscellaneous Administrative Decisions (i.g. sign area deviation,
written interpretations)
$515530.00
Multi-Family/Mixed Use Design Standards Compliance Review
(application covers 1 meeting with staff after which additional fees
apply)
$1,1731,208.00
6 The total cost for the Hearing Examiner is the responsibility of the applicant and is in addition to the relevant application
fee for applications requiring a public hearing before the Hearing Examiner (e.g. conditional use permit). The applicant
will be billed separately for Hearing Examiner fees after the Hearing Examiner has provided an invoice to the City that
itemizes expenses incurred as a result of their services.
Page 65 of 115
Page 4
Plant Alteration or Vacation6 (application covers 1 meeting with
staff after which additional fees apply)
$1,0301,060.00/request
+ Hearing Examiner
expenses.
Plat Modification (application covers 1 meeting with staff after which
additional fees apply)
$1,0301,060.00/request
Preliminary Plats – Subdivisions1, 6 (application covers 3 meetings
with staff after which additional fees apply)
$3,0903,183.00 +
$124128.00/lot +
Hearing Examiner
expenses.
Preliminary Plats – Short Plats1 (application covers 1 meeting with
staff after which additional fees apply)
$1,4921,537.00 +
$6264.00/lot
Preliminary Site Plan Review (non-PUD) (application covers 1
meeting with staff after which additional fees apply)
$1,0661,098.00
Pre-application Meeting (application covers 1 meeting with staff
after which additional fees apply)
$267275.00 – fee will
be applied towards any
related application
made within six
monthsone year of the
date the pre-application
meeting was held
PUD – Major Adjustment7 (application covers 2 meetings with staff
after which additional fees apply)
$2,6352,714.00
Public Notice Boards:
2’ x 4’ public notice board
4’ x 4’ public notice board
$8385.00
$140144.00
Rezone – (zoning map amendment)8 (application covers 2
meetings with staff after which additional fees apply)
$1,8131,867.00
School Impact Fee Collection:9
Per Single Family Dwelling Unit
Per Multi-Family Dwelling Unit
$5456.00
$2728.00
Shoreline (application covers 1 meeting with staff after which
additional fees apply):
Shoreline Exemption Determination
Shoreline Conditional Use Permit6
Shoreline Substantial Development Permit6
Shoreline Variance6
$221228.00
$1,1731,208.00 +
Hearing Examiner
expenses.
$1,1731,208.00 +
Hearing Examiner
expenses.
$1,1731,208.00 +
Hearing Examiner
expenses.
Short Plat Modification (application covers 1 meeting with staff after
which additional fees apply)
$267275.00/requested
modification
7 A prior City Code amendment eliminated Planned Unit Developments (PUD). The PUD fees included herein are
applicable only to the existing previously approved PUDs.
8 Application fee covers 2 meetings with staff after which additional meeting fees apply.
9 The City collects an application fee to cover the reasonable cost of administration of the school impact fee program.
Page 66 of 115
Page 5
Sign Permit 10 $103.00
Site Plan Approval – PUD, Residential9 (application covers 1
meeting with staff after which additional fees apply)
$1,1731,208.00 +
$6466.00/lot or unit
Site Plan Approval - PUD, Non-residential9 (application covers 1
meeting with staff after which additional fees apply)
$1,1731,208.00 +
$6466.00/lot or unit
Special Home Occupation Permits $267275.00
Third Party Review of Reports $172.00 + Actual Costs
of Consultant
Three-Party Outside Utility Extension Agreement - Site Specific
Review (application covers 1 meeting with staff after which
additional fees apply)
$1,0661,098.00 + plus
the City’s actual costs
in performing under the
terms of the agreement
as negotiated between
the parties
Type I Temporary Use Permit $99102.00 + $5052.00
per extension request
Type II Temporary Use Permit $148153.00 +
$5052.00 per extension
request
Variance1 (inclusive of Special Exceptions):
Per each residence on a single family lot
Administrative
Variance before Hearing Examiner
$267275.00
$592610.00
$1,0001,030.00
Water/Sewer Certificate1 (outside of city limits for other than one
single-family residence)
$320330.00
Zoning Certification Letter:
Residential
Non-Residential (includes mixed use development)
$5456.00
$107110.00
Zoning Code Text Amendment (application covers 1 meeting with
staff after which additional fees apply)
$1,0661,098.00
2. BOOKS, MAPS, MATERIALS:11(pursuant to Resolution No. 3953)
Comprehensive Plan Cost of Production
Downtown Plan Cost of Production
Downtown Plan Appendices Cost of Production
Copies of Codes and Ordinances Cost of Production
Maps Cost of Production
3. LAND CLEARING, GRADING AND FILLING FEES (Per Ordinance No. 6146, Resolution
No. 4272 Resolution No. 4424, and Resolution No. 5255, and Resolution No. 5319.)
Land Clearing:
Base Fee (for up to 1 acre)
1 to 5 acres
Over 5 acres
$320330.00
Base Fee + $117121.00/acre
Base Fee + $8689.00/acre
Grading and Filling Fees:
Base Fee without FAC (for up to 500 cubic yards)
Base Fee with FAC (for up to 500 cubic yards)
500 to 250,000 cubic yards
Over 250,000 cubic yards
$552.00
$320330.00
Base Fee + $0.12/cubic yard
Base Fee + $0.02/cubic yard
10 The City collects an application fee to cover the reasonable cost of zoning compliance review in addition to the
building permit application fee identified in Table 1-A, below.
11 Prices for printed materials do not include any taxes.
Page 67 of 115
Page 6
4. BUILDING FEES (per Ordinance 5715, Ordinance 5819, Resolution No. 3773, Resolution
No. 3797, Resolution No. 3818, Resolution No. 3953, Resolution No. 4143, Ordinance
No. 6146, Resolution No. 4272, Resolution No. 4424, Resolution No. 5134, and
Resolution No. 5255, and Resolution No. 5319.)
a. Building Permit Fees: Building permit fees are based upon a project’s construction
valuation as set forth by the International Code Council (ICC). ICC’s construction
valuation table is hereby incorporated into the City of Auburn’s fees schedule.
Construction valuations will be updated on January 1st of each year. The fee for each
International Building Code, International Residential Code, Washington State Energy
Code or Washington State Indoor Air Quality Code building permit shall be as set forth in
Table 1-A, below.12
12 Please note that the City of Auburn may collect a review fee for the Valley Regional Fire Authority for certain permit
applications that is collected in addition to the City’s required fees.
Page 68 of 115
Page 7
Table 1-A BUILDING PERMIT FEES
TOTAL VALUATION FEE
$1.00 to $500.00 $32.00
$501.00 to $2,000.00 $32.00 for the first $500.00 plus $6.00 for each additional $100.00, or fraction thereof, to and
including $2,000.00
$2,001.00 to $25,000.00 $122.00 for the first $2,000.00 plus $18.60 for each additional $1,000.00, or fraction thereof, to and
including $25,000.00
$25,001.00 to $50,000.00 $549.80 for the first $25,000.00 plus $14.00 for each additional $1,000.00, or fraction thereof, to
and including $50,000.00
$50,001.00 to $100,000.00 $899.80 for the first $50,000.00 plus $10.00 for each additional $1,000.00, or fraction thereof, to
and including $100,000.00
$100,001.00 to $500,000.00 $1,399.80 for the first $100,000.00 plus $9.00 for each additional $1,000.00, or fraction thereof, to
and including $500,000.00
$500,001.00 to $1,000,000.00 $4,999.80 for the first $500,000.00 plus $8.00 for each additional $1,000.00, or fraction thereof, to
and including $1,000,000.00
$1,000,000.00 and up $8,999.80 for the first $1,000,000.00 plus $6.00 for each additional $1,000.00 or fraction thereof
Other Inspections and Fees:
1. Inspections outside of normal business hours .................................................................................................................... $6365.00 per hour1
(minimum charge – two hours)
2. Reinspection fees assessed under provisions of Section 109.4.13 ..................................................................................... $6365.00 per hour1
3. Inspections for which no fee is specifically indicated ....................................................................................................... $6365.00 per hour1
(minimum charge – one half hour)
4. Additional plan review required by changes, additions or revisions to plans .................................................................... $6365.00 per hour1
(minimum charge – one half hour)
5. For use of outside consultants for plan checking and inspections, or both ................................................................................. Actual costs2
FOOTNOTES:
1 Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages
and fringe benefits of the employees involved.
2 Actual costs include administrative and overhead costs.
b. Mechanical Permit Fees: The fee for each permit issued under provisions of the
International Mechanical Code, International Fuel Gas Code, NFPA 54 (National Fuel Gas
Code), NFPA 58 (Liquefied Petroleum Gas Code), or the mechanical device provisions of
the International Residential Code shall be as set forth in Table 2-A, below. For new single-
family dwellings a flat rate permit fee of $185.00 may be charged in lieu of fees as
prescribed in Table 2-A. For new multi-family dwellings, a flat rate permit fee of $125129.00
may be charged in lieu of fees prescribed in Table 2-A.
Table 2-A MECHANICAL PERMIT FEES
Permit Issuance and Heaters:
1. For the issuance of each mechanical permit ......................................................................................................................................... $2526.00
2. For issuing each supplemental permit for which the original permit has not expired, been canceled or finaled ........................................ $9.00
32. In addition to the base mechanical permit fee, each mechanical fixture shall include a charge of…………………………………… .. $12.00
Other Inspections and Fees:
1. Inspections outside of normal business hours, per hour (minimum charge -- two hours) ................................................................... $6365.00
2. Reinspection fees assessed under provisions of Section 109.4.13 .... $61.003. Inspections for which no fee is specifically indicated, per hour
(minimum charge -- one-half hour) ....................................................................................................................................................... $6365.00
3. Additional plan review required by changes, additions or revisions to plans or to plans for which
an initial review has been completed (minimum charge -- one-half hour) ......................................................................................... $6365.00
* Or the total cost to the jurisdiction, whichever is greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe
benefits of the employees involved.
c. Plumbing Code Permit Fees: For new single-family dwellings a flat rate permit fee of
$185191.00 may be charged in lieu of fees as prescribed in Table 3-A. For new multi-family
dwellings, a flat rate permit fee of $125.00 may be charged in lieu of fees prescribed in
Table 3-A.
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Page 8
Table 3-A PLUMBING PERMIT FEES
Permit Issuance:
1. For issuing each permit ................................................................................................................................................................. $2526.00
2. For issuing each supplemental permit ................................................................................................................................................ $12.00
32. In addition to the base mechanical permit fee, each mechanical fixture shall include a charge of……………………………………$10.00
Other Inspections and Fees:
1. Inspections outside of normal business hours ................................................................................................................................ $6365.00
2. Reinspection fee ............................................................................................................................................................................ $6365.00
3. Inspections for which no fee is specifically indicated ................................................................................................................... $6365.00
4. Additional plan review required by changes, additions or revisions to approved plans (minimum charge - one-half hour) ............ $6365.00
*Per hour for each hour worked or the total hourly cost to the jurisdiction, whichever is greater. This cost shall include supervision, overhead,
equipment, hourly wages and fringe benefits of all the employees involved.
d. Demolition Permit Fees: Demolition permits shall be charged a base fee of $126130.00.
Fees: Permit fees shall be assessed in accordance with this section. Fees specified shall be
adjusted for inflation each year based upon the Seattle Consumer Price Index. Fees shall be
rounded down to nearest whole dollar.
Appeal Fees: The fee for appeals of codes adopted pursuant to ACC Chapter 15 shall be
$110113.00 plus total hearing examiner costs.
Plan Review Fees: When submitted documents are required by Section 106.3 of the
Construction Administrative Code, a plan review fee shall be paid at the time of submitting the
submittal documents for plan review. Said plan review fee shall be 65 percent of the building
permit fee as shown in Table 1-A. The plan review fees specified in this section are separate
fees from the permit fees and in addition to permit fees.
Temporary Certificate of Occupancy Fees: There shall be a fee equal to $260.00 ten
percent of the building permit fee for issuance of a temporary certificate of occupancy and a fee
of $130.00 for any subsequent extensions requested.
5. ADMINISTRATIVE PROCEDURES AND MISCELLANEOUS INSPECTIONS: In addition
to any other fees specified in this chapter, there shall be a fee schedule for certain
administrative procedures not otherwise included as set forth in the following schedule of
fees:
Adult Family Home Inspection $160165.00
Demolition, permit and inspections Per Table 1-A
Relocation (pre-inspection) Per Table 1-A
Housing Inspection Actual City Cost, minimum $21.00
Change of Use Per Table 1-A
Sign Permits Unless except by Ch. 18.56 ACC,
the fee shall accompany each
application for a sign permit. The
amount of the fee shall be based
upon the value of the sign
pursuant to Table 1-A.
6. RENTAL HOUSING BUSINESS LICENSE FEES (Per Resolution No. 4601, Ordinance No.
5882, Resolution No. 4272, Resolution No. 4424 and Ordinance 6477):
a. The fee for a license to operate rental housing
businesses in the City, as defined in Chapter 5.22 of
the Auburn City Code (ACC) shall be based on the total
number of units as follows:
One to four dwelling units
Five to 24 dwelling units
Twenty-five or more dwelling units
Communal residence
$53.00/year
$106.00/year
$212.00/year
$150.00/year
b. The fee for a license to operate rental housing businesses in the city shall be for the license
year from January 1 to December 31, and each applicant must pay the full fee for the
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Page 9
current license year or any portion thereof during which the applicant has engaged in the
operation of rental housing businesses.
c. The rental housing business license fee required by this chapter is in lieu of, and not in
addition to, the general business license fee required by Chapters 5.05 and 5.10 of the
Auburn City Code (ACC); provided, however, that any person required to obtain a rental
housing business license must also obtain a general business license, at no cost, pursuant
to Chapters 5.05 and 5.10 of the Auburn City Code (ACC).
d. Notwithstanding the provisions of sub-section (1) of this section, the fee for operating rental
housing facilities for any single individual, partnership, corporation or entity shall not exceed
$424.00 per license period.
Rental housing business license renewals shall be for the period January 1 through December
31 of each year.
Page 71 of 115
Page 10
B. ENGINEERING AND PUBLIC WORKS FEES
1. Transportation Impact Fee Rate Schedule: (Per Ordinance No. 5763 as amended by
Resolution No. 3953, Ordinance No. 6005, Resolution No. 4103, Resolution No. 4424, Resolution
4964, Resolution No. 5114, Resolution No. 5181, and Resolution No. 5255, and Resolution No.
5319.)
Land Use
ITE
Land
Use
Code
Independent
Variable
Trip
Rate
Non-Downtown
Fee Rate
Downtown Fee
Rate
Industrial
General Light
Industrial 110 sf/gfa 0.97 $7.888.02 -
General Heavy
Industrial 120 sf/gfa 0.68 $6.196.30 -
Industrial Park 130 sf/gfa 0.85 $6.917.03 -
Manufacturing 140 sf/gfa 0.73 $3.563.62 -
Warehousing 150 sf/gfa 0.32 $3.643.70 -
Mini-
Warehouse/Storage 151 sf/gfa 0.26 $1.941.98 -
Residential
Single-Family
(detached) 210 du 1.00 $4,459.894,537.89 $3,612.513,675.
69
Multi-Family 220-233 du 0.62 $2,923.142,974.26 $2,367.742,409.
15
Mobile Home 240 du 0.59 $2,105.072,141.88 -
Senior Housing 251, 252 du 0.27 $963.34980.18 $780.30793.95
Lodging
Hotel 310 room 0.60 $3,058.213,111.69 $2,477.152,520.
47
Motel 320 room 0.47 $2,395.602,437.49 -
Recreational
Movie Theater 444, 445 seat 0.08 $199.29202.78 $147.48150.06
Health Club 492, 493 sf/gfa 3.53 $10.4610.64 $7.747.88
Land Use
ITE
Land
Use
Code
Independent
Variable
Trip
Rate
Non-Downtown
Fee Rate
Downtown Fee
Rate
Institutional
Elementary School 520 student 0.15 $259.95264.49 $192.36195.73
Middle School/Jr.
High 522 student 0.16 $440.38448.08 $325.88331.58
High School 530 student 0.13 $490.33498.91 $362.85369.19
Church 560 sf/gfa 0.55 $2.592.64 $1.921.95
Day Care Center 565 sf/gfa 12.34 $23.5924.00 $17.4517.76
Library 590 sf/gfa 7.30 $11.8612.07 $8.788.93
Medical
Page 72 of 115
Page 11
Hospital 610 sf/gfa 0.93 $4.744.82 $3.843.91
Asst. Living, Nursing
Home 254, 620 bed 0.22 $784.94798.67 -
Office
General Office 710,
715, 750 sf/gfa 1.49 $8.728.87 $5.936.03
Medical Office 720 sf/gfa 3.57 $16.3816.66 $11.1411.33
Post Office 732 sf/gfa 11.22 $18.2318.55 $12.4012.61
Retail
Free Standing
Discount Superstore 813 sf/gla 4.35 $8.388.53 $6.206.31
Free Standing
Discount Store 815 sf/gla 4.98 $11.0611.26 $8.198.33
Hardware/Paint Store 816 sf/gla 4.84 $7.767.90 $5.745.84
Shopping Center 820 sf/gla 3.71 $6.556.67 $4.854.93
Car Sales – New 841 sf/gla 2.59 $12.1512.36 $8.999.14
Car Sales – Used N/A space 0.28 $1,312.991,355.95 $971.61988.61
Automobile Parts
Sales 843 sf/gla 5.98 $7.387.51 $5.465.56
Tire Store 848 sf/gla 4.15 $8.388.52 $6.206.31
Supermarket 850 sf/gla 9.48 $16.2416.52 $12.0112.22
Convenience Market 851 sf/gla 52.41 $33.8634.45 $25.0625.49
Home Improvement
Store 862 sf/gla 2.33 $3.243.30 $2.402.44
Drugstore w/o Drive-
Through 880 sf/gla 8.40 $8.558.70 $6.336.44
Drugstore w/ Drive-
Through 881 sf/gla 9.91 $10.9511.14 $8.108.24
Furniture Store 890 sf/gla 0.45 $0.460.47 $0.340.35
Land Use
ITE
Land
Use
Code
Independent
Variable
Trip
Rate
Non-Downtown
Fee Rate
Downtown Fee
Rate
Services
Drive-in Bank 912 sf/gfa 24.30 $24.6225.05 $18.2218.54
Quality Restaurant 931 sf/gfa 7.49 $18.1718.49 $13.4513.68
High Turnover
Restaurant 932 sf/gfa 9.85 $16.4616.74 $12.1812.39
Fast Food Restaurant
w/o Drive-Through 933 sf/gfa 26.15 $33.9934.58 $25.1525.59
Fast Food Restaurant
w/ Drive-Through 934 sf/gfa 32.65 $42.4443.18 $31.4031.95
Espresso Stand w/
Drive-Through 938 sf/gfa 75.00 $32.4933.06 $24.0524.47
Auto Care Center 942 sf/gfa 3.11 $6.106.21 $4.524.60
Page 73 of 115
Page 12
Service Station 944 vfp 13.87 $17,426.4517,731.
23
$12,895.5813,12
1.11
Service Station w/
Mini-Mart 945 vfp 13.51 $12,876.9413,102.
15
$9,528.939,695.
59
Lakeland PUD (Per Ordinance No. 4867 as amended by Resolution No. 2955, Ordinance
No. 6176 and Resolution No. 5181.)
Detached Single-
Family Residential
Unit
N/A du n/a $1,273.931,307.06 -
Attached Single-
Family/Multi-Family
Unit
N/A du n/a $826.87848.37 -
Senior-Family Unit N/A du n/a $284.14291.53 -
Commercial/Retail
Units N/A sf/gfa n/a $3.313.39 -
Administrative Fee for Independent Fee Calculation $200.00
Notes:
A. Basic trip rates are based on the ITE Trip Generation Manual, 9th Edition.
B. Impact fee rate calculation is based upon the following methodology:
– Basic Trip Rate = PM Peak Hour Trip Generation (per unit of measure)
– Basic Trip Rate x Percent of New Trips x Trip Length Adjustment x Per Trip Fee/(divide
by) 1,000 for rate per square foot (where applicable) = Impact Fee Rate (per unit of measure)
C. For land uses not specifically identified here, trip generation rates could be derived from ITE
or a special study by the applicant.
D. sf/GFA= Square feet Gross Floor Area; sf/GLA= Square Feet Gross Leasable Area;
VFP=Vehicle Fueling Position.
E. Projects eligible for the Downtown Fee Rate are those located entirely within the boundary
identified on Figure 1.
Page 74 of 115
Page 13
2. Truck-Dependant Land Use Supplementary Transportation Impact Fee Rate Schedule:
(Per Resolution No. 4122, Resolution No. 4424, and Resolution No. 5181, and Resolution No.
5319.)
Land Use
ITE Land
Use Code
Independent
Variable
Truck
Trip Rate
Impact Fee Rate
(per sf)
Industrial
Light Industry/Manufacturing 110, 130,
140 sf/gfa $0.06 $0.110.12
Heavy Industry 120 sf/gfa $0.04 $0.090.07
Retail
Shopping Center 820
sf/gla $0.01 $0.010
02
Car Sales 841 sf/gfa $0.09 $0.160.14
Supermarket 850 sf/gfa $0.33 $0.640.62
Free-Standing Discount Store 813, 815,
861, 863,
864
sf/gfa $0.10 $0.190.19
Home Improvement Store 862 sf/gfa $0.37 $0.700.70
Land Use
ITE Land
Use Code
Independent
Variable
Truck
Trip Rate
Impact Fee Rate
(per sf)
Services
Restaurant 931, 932 sf/gfa 0.63 $1.201.18
Fast Food Restaurant 933, 934 sf/gfa 2.87 $5.515.41
Notes:
A. ITE Land Use Code based on ITE Trip Generation, 9th Edition
B. Impact fee rate calculation is based upon the following methodology:
- Truck Trip Rate = Daily Truck Trip Generation (per unit of measure)
- Truck Trip Rate x Per Trip Fee = Impact Fee Rate (per unit of measure)
C. For land uses not specifically identified in the table, trip generation rates could be derived
from a special study by the applicant.
D. sf /gfa=square feet of gross floor area
3. Impact Fees By Land Use – Revenue Credit = 20% (Per Ordinance No. 5977, Resolution
3953, and Resolution No. 4022)
Land Use Total Fire & EMS
Cost per Unit of
Development
Adjustment
(Revenue Credit)
at 20%
Fire and EMS
Impact Fee per
Unit of
Development
Residential – All calculations below are per dwelling unit – Total x Number of Units
Single Family, Duplex, Mobile
Home $362.66 $72.53 $290.13
Multi-Family $383.09 $76.62 $306.47
Non-Residential – All calculations below are per square foot - Total x Square Feet
Hotel/Motel $0.53 $0.11 $0.42
Hospital/Clinic $1.05 $0.21 $0.84
Group Living $2.63 $0.53 $2.10
Office $0.29 $0.06 $0.23
Retail $0.62 $0.12 $0.50
Restaurant/Bar/Lounge $1.62 $0.32 $1.30
Industrial/Manufacturing $0.11 $0.02 $0.09
Page 75 of 115
Page 14
Leisure/Outdoors $1.08 $0.22 $0.86
Agriculture $0.71 $0.14 $0.57
Church $0.38 $0.08 $0.30
Schools/Colleges $1.07 $0.21 $0.86
Government/Public Buildings $1.81 $0.36 $0.86
Casino $3.78 $0.77 $3.01
Jails $21.99 $4.40 $17.59
4. Facility Extension Fees: (Per Ordinance No. 5791 and amended by Ordinance No. 5819,
Resolution No. 3953, Resolution No. 4272, Resolution No. 4424, and Resolution No. 5114, and
Resolution No. 5319.)
The Facility Extension Application Fee is $56952.00, plus $17267.00 for each Facility (Water,
Sanitary Sewer, Storm Drainage, Street, private street and private storm systems within private
streets).
Facility Extension Fees are the summation of the following categories (a+b+c+d), or $1,710660.00,
whichever is greater.
a. For the combined linear footage of water, sewer, storm drainage and private storm drainage
within private streets:
The first 0 lineal feet (LF) to 1000 LF is charged at $5.7050 per LF plus,
The next 1001 LF to 2500 LF is charged at $2.9080 per LF plus,
Any additional over 2500 LF is charged at $1.7065 per LF.
b. For the linear footage of streets and private streets:
The first 0 LF to 500 LF will be charged at $76.1090 per LF plus,
The next 501 LF to 1000 LF will be charged at $4.2010 per LF plus,
Any additional over 1000 LF will be charged at $1.10 per LF.
c. For non-linear extensions such as pump stations or traffic signals, the extension fee will be
determined by the City Engineer based on an estimate of the City’s labor Cost associated with
the plan review, inspection, and administration of the application.
d. For that portion of the water or sewer facility located outside City Limits, but within existing
County (King or Pierce) right-of-way, an additional fee of $45744.00 plus $5.1000 per LF of the
combined water and sewer extension located in the existing County right-of-way applies.
Facility Extension Fees will be paid as follows:
a. Forty percent (40%) at the time of execution of the facility extension agreement.
b. Sixty percent (60%) upon the City’s approval of the construction drawings and prior to the start
of construction.
Additional Review:
Each additional plan review beyond a 3rd review prior to plan approval will require an
additional fee of $52712.00 be paid at the time of the additional review submittal. If the
review requires more than 8 hours of staff time to complete an additional fee of $664.00
per hour will be charged and must be paid prior to plan approval.
Additional plan review required by changes, additions or revisions to plans during
construction will require an additional fee of $26456.00 be paid at the time the additional
review is submitted and prior to any review being completed. If the review requires more
Page 76 of 115
Page 15
than 4 hours of staff time to complete an additional fee of $664.00 per hour will be
charged and must be paid prior to plan approval.
5. Right-of Way Use Permit Fees: (Per Ordinance No. 6125, and Resolution No. 5255, and
Resolution No. 5319.)
Type A – Banner $520.00
Type B – Short Term $620.00
Type C – Long Term $2580.00 for the 1st year (or any term longer
than 30 days and less than 1 year)/
$1030.00 for each additional year (or portion
thereof) up to 5 years
Type D – Hauling $1030.00 + estimated staff time @ $52.00
per hour
Street Closure – Type B or C $930.00
Sidewalk Closure – Type B or C $620.00
Parking Closure – Type B or C $620.00
6. Franchise Agreements: (Per Ordinance No. 6546, Resolution No. 5114, and Resolution No.
5255, and Resolution No. 5319.)
Application/Renewal/Amendment Application Fee
(ACC 13.36.040, ACC 20.06.120, ACC 20.06.130)
$5,150000.00 Nonrefundable Initial Fee +
plus the City’s actual costs incurred in
excess of $5,150000.00. Initial Fee is due
at time of application any additional costs
beyond the initial fee is due prior to the
effective date of the agreement.
Annual Administration Fee (ACC 20.04.170) Actual City Costs
Annual CATV Franchise Fee (ACC 13.36.230) 5% of Gross Revenue for the prior three
months.
Other Annual Franchise Fee (ACC 20.06.100) Statutorily Permissible Percent of Gross
Revenue
7. Public Way Agreements: (Per Ordinance No.6546, Resolution No.5114, and Resolution No.
5319.)
Application/Renewal Application Fee (ACC
20.04.020, ACC 20.04.120)
$5,015000.00 nonrefundable Initial Fee +
plus the City’s actual costs incurred in
excess of $5,150000.00. Initial Fee is due
at time of application any additional costs
beyond the initial fee is due prior to the
effective date of the agreement.
Annual Fee (ACC 20.04.170) Actual City Costs
8. Right-of-Way Vacations: (Per Resolution No. 4143, and Resolution No. 5114, and Resolution
No. 5319.)
Application Fee $1,54500.00
Land Value Compensation Per ACC 12.48.085
9. Utility System Development Fees: (Per Ordinance No. 5819 and amended by Resolution No.
3797, Resolution No. 3953, Resolution No. 4272, Resolution No. 4424, Resolution No. 5114,
Resolution No. 5134, Resolution No. 5181, and Resolution No. 5255, and Resolution No. 5319.)
For all utilities, a charge in lieu of assessment or payback charges may be applicable for the
proportional share of the utility line being connected to.
Page 77 of 115
Page 16
a. Water Utility: Connection fees are comprised of a Water Service Installation Permit Fee and the
System Development Charge as follows:
Meter
Size
(In
Inches)
Water Service Installation Permit Fee System
Development
Charge (SDC) Water Service & Meter Box Installed by City(2)**
Paved Street Unpaved Street
¾ or less $375345.00 $3,7003,660.00#(3) $2,1502,125.00 $6,6306,519.00
1 $430405.00 $3,7503,720.00#(3) $2,2002,185.00 $6,6306,519.00
1-1/2 $1,010915.00 $5,3005,185.00#(3) $3,8003,650.00 $22,07721,708.00
2 $1,080975.00 $5,7505,625.00#(3) $4,2004,090.00 $35,33634,745.00
3 Actual Cost By ApplicantActual Cost By ApplicantActual
Cost
$70,73869,556.00
4 Actual Cost By ApplicantActual Cost By ApplicantActual
Cost
$110,516108,669.00
6 Actual Cost By ApplicantActual Cost By ApplicantActual
Cost
$220,968217,274.00
8 Actual Cost Actual CostBy Applicant By ApplicantActual
Cost
$353,562347,652.00
10 Actual Cost By ApplicantActual Cost By ApplicantActual
Cost
$508,298499,801.00
(1)*Installation of a water meter done by the City and the service either already exists or has been
installed by the developerApplicant.
(2)**Installation of the entire water service is done by the City.
(3)#If meter installation or retrofit involves installation of a fire sprinkler line, fee is Actual Cost.
b. Sanitary Sewer Utility: Connection fees are comprised of a Ppermit Fee and the System
Development Charge as follows:
Type Permit Fee System Development
Charge (SDC)*
New Connection(4)* $190185.00 $2,4602,419.00 Per
RCE(5)**
Side Sewer Repair on Private
Property
$78.00
Side Sewer Repair in Right-of-
Way*
$155.00
Grinder Ppump (New
Connection)(4)
$265255.00 $2460.00 per RCE(5)
Demolition Cap (cap side sewer
before building demolition)
$78.00
Tenant Improvement(4) $6055.00 $2,4602,419.00 Per nNet
iIncrease in RCE’s(5)**
(4)* All construction is the responsibility of the Applicant. If a new connection or repair requires work
within City right-of-way, a Construction Permit (EXC - see Section 11) is required in addition to the
Sewer Permit. If a new connection requires work within City right-of-way, a construction
permit is required in addition to the sewer permit.
(5)** RCE, Residential Customer Equivalent - Aan RCE shall be as defined by the King County
Department of Natural Resources.
NOTE: In addition to City sanitary sewer connection fees, King County will impose a there shall be
a sanitary sewer connection fee (King County Capacity Charge) imposed by King County for
improvements in King County’s regional sewer system, in accordance with King County Code
28.84.050. King County will bill customers directly for this charge once the sewer work is complete.
Page 78 of 115
Page 17
This charge is not to be paid to the City. to pay Capital Improvement fees to King County per the
King County Rate Schedule.
c. Storm Drainage Utility: (Per Resolution No. 4566 and amended by Resolution No. 5181, and
Resolution No. 5255, and Resolution No. 5319.)
Connection fees are comprised of a Permit Fee and the System Development Charge as follows:
Type Permit Fee(6) System
Development
Charge (SDC)
Level 1 $215.00
Level 2 $415.00
Level 3 (7) Base Fee = $1,485.00 for up to 10,000 SF of disturbed area
Cumulative Additional Fee #1 = Base Fee + $415.00 for 10,001
SF up to 43,560 SF (1 Acre) of disturbed area
Cumulative Additional Fee #2 = Cumulative Additional Fee #1 +
$105.00 per whole or partial Acre disturbed over 1 Acre
Level 1 $215.00
Level 2 $415.00
Level 3 (7) Base Fee = $1,485.00 for up to 10,000 SF of disturbed area
Cumulative Additional Fee #1 = Base Fee + $415.00 for 10,001
SF up to 43,560 SF (1 Acre) of disturbed area
Cumulative Additional Fee #2 = Cumulative Additional Fee #1 +
$105.00 per whole or partial Acre disturbed over 1 Acre
*ESU, Equivalent Service Unit - A configuration of development of hard surfaces 13 estimated to
contribute an amount of runoff to the City’s storm drainage system which is approximately equal to
that created by the average single family residential parcel. One ESU is considered equal to 2,600
square feet of parcel coverage by hard surfaces. Per ACC 13.48.010.
When calculating the total SDC, a credit will be applied for the existing hard surface area (New total SDC minus
calculated SDC for existing hard surface area using the definition of hard surface as given in ACC 13.48.010).
STORM PERMIT FEE
Permit Level** Permit Fee
Level 1 $210.00
Level 2 $400.00
Level 3 Base Fee + the Cumulative Additional Fees as indicated below:
Base Fee = $1,440.00 for up to 10,000 SF of disturbed area
Cumulative Additional Fee #1 = Base Fee + $400.00 for 10,001 SF up to 43,560 SF (1
Acre) of disturbed area
Cumulative Additional Fee #2 = Cumulative Additional Fee #1 + $100.00 per Acre for
each additional disturbed Acre over 1 Acre
(6)**Permit levels are determined as follows:
• Level 1 permits are for all projects that are not located in a Critical Area and add or replace less than 2,000
square feet of hard surface area; and/or disturb less than 7,000 square feet of land.
13 Hard Surfaces include impervious surfaces, permeable pavements, and vegetated roofs.
Page 79 of 115
Page 18
Note: Single-family residential projects disturbing 500 square feet or less may not require a permit.
• Level 2 permits are for all projects that add or replace 2,000 to 4,999 square feet of hard surface area; or
disturb 7,000 square feet or more of land.
• Level 3 permits are for all projects that add 5,000 square feet or more of hard surface area, or convert ¾
acres or more of native vegetation to lawn/landscaped area, or convert 2.5 acres or more of native
vegetation to pasture, or the new plus replaced hard surface area is 5,000 square feet or more and the
value of improvements exceeds 50% of the assessed value of existing improvements.
(7)Level 3 permit is calculated as the Base Fee plus the Cumulative Additional Fees described herein.
(8)ESU, Equivalent Service Unit - A configuration of development of hard surfaces (which include impervious
surfaces, permeable pavements, and vegetated roofs) estimated to contribute an amount of runoff to the
City’s storm drainage system which is approximately equal to that created by the average single family
residential parcel. Although gravel surfaces are considered a hard surface under ACC 13.48.010, existing
gravel surfaces are not included in the calculation of the SDCs. One ESU is considered equal to 2,600 square
feet of parcel coverage by hard surfaces. Per ACC 13.48.010.
When calculating the total SDC, a credit will be applied for the existing hard surface area except existing
gravel surfaces (e.g., new total SDC minus calculated SDC for existing hard surface area using the definition
of hard surface as given in ACC 13.48.010).
10. Other Utility Fees: (Per Ordinance No. 5819, Ordinance No. 5944, Resolution No. 3797,
Resolution No. 3953, Resolution No. 4424, Resolution No. 5114, Resolution No. 5134, and
Resolution No. 5255, and Resolution No. 5319.)
Fireline Connection Permit (≤ 3-inch fire service line) $140135.00
Hydrant Permit and Inspection Fee $245238.00
Hydrant Meter Monthly Rate $48.04
Fire Hydrant Meter Wrench – Refundable Deposit 14(1) $4038.00
Refundable Deposit – Hydrant Meter with RPBA, Valve, and Wrench –
Refundable Deposit(1) (2)2
$2,0451,985.00
Hydrant Meter Water Use Charge (if equipment not returned for final reading) $700.00
Water Meter Test Fee, 2” or less $225217.00
Water Meter Test Fee, greater than 2” At Actual Cost
Water Meter Removal Fee (3/4” to 1”) – (service line remains) $310300.00
Water Meter Removal Fee (1-1/2” to 2”) – (service line remains) $925900.00
Water Meter Removal Fee (3” and larger) – (service line remains) At Actual Cost
Water Service AbandonmentRemoval Permit (City abandons at main,
removes meter and box)
$2,9902,900.00
Water Meter Relocation Permit by City Same as Water
Service Installation
Permit Fee, see
9.a.
Meter Damage/Tamper Repair Permit $500.00 plus
Meter Cost, if
applicable
Water Service Alteration/Repair Permit on Private Property (by Applicant) $80.00
Backflow Permit for Premises Isolation (internal or external) $80.00
Re-Locate Fee (if <45 days from initial locates) $200.00
14 If the equipment is not returned or is returned in a damaged condition, the deposit amount shall be forfeited.
Page 80 of 115
Page 19
Side Sewer Repair Permit on Private Property $80.00
Side Sewer Repair Permit in Right-of-Way(3) $160.00
Demolition Cap Permit (cap side sewer before building demolition) $80.00
Side Sewer Relocation/Replacement Permit $130.00
Oil/Water Separator Permit $205.00
Grease Interceptor Permit(3) $205.00
Storm Drainage Repair Permit – Existing Private System on Private Property $8075.00
Storm Drainage Repair Permit – Existing System in Public Right-of-
Way/Easement 15(3)
$160125.00
Payback Administration Fees: (per Ordinance No. 5954)
Application Fee
Processing Fee
Area of Special Benefit Analysis
Transaction/Collection Fee
Recording Fee
Outside Professional Services
$51500.00
$1,03000.00
$51500.00
$31000.00
$84.00
Time & Materials
Convenience shut off $25.00
Delinquent shut off $25.00
Late charge 1% per month of
outstanding bill
or $15.00
minimum,
whichever is
greater
Unauthorized turn on/off $60.00
Delinquent meter pull $65.00
Unauthorized fire line or water hook up $100.00 a day
fine from date
of discovery
Returned checks each $20.00
Refusal of access per day $30.00
Closing final read $30.00
New account setup $25.00
Bill tenant $25.00
After-hours water turn on/off $30.00
Escrow estimates $25.00
(1)If the equipment is not returned or is returned in a damaged condition, the deposit amount shall be forfeited.
(2)Each year, the hydrant meter with RPBA, Valve, and Wrench must be returned to City no later than December 1 for
maintenance and final annual meter reading. The deposit amount shall be forfeited if the equipment is not returned to the
City by the deadline.
(3)If repair or new construction requires work within City right-of-way, including a new connection to the City’s system, a
Construction Permit (EXC - see Section 11) is required in addition to the permit.
11. Construction Permits: (Per Ordinance No. 5817, Resolution No. 3953, Resolution No. 4272,
and Resolution No. 4424, and Resolution No. 5319.)
Basic Fee (BF) $1540.500
Hourly Inspection Rate (HIR):
15 If a repair requires work within City right-of-way, a construction permit is required in addition to the storm
drainage repair permit.
Page 81 of 115
Page 20
Normal Business Hours
After Hours (includes weeknights, weekends, and holidays and will be
charged at the after hours HIR x the duration of the work
$542.00
$830.00
For Excavation Type Work:
Length of Excavation (feet)
31 – 100 feet of excavation length
101 – 250 feet of excavation length
251 – 500 feet of excavation length
501 – 750 feet of excavation length
751 – 1000 feet of excavation length
Additional Fee (AF)
$542.00
$16055.00
$26759.00
$37362.00
$48066.00
Fee Calculation:
Permit Fee = BF + AF (for the appropriate length of excavation)
If the excavation exceeds 1,000 linear feet
Permit Fee = BF + $48066.00 + (HIR x (length of excavation – 1000/100)
For Non-Excavation Type Work: This work includes any work in the public right-of-way that is not
covered by any other permits and includes such things as overhead utility work, geotechnical
borings, horizontal directional drilling and vault installation.
Permit Fee = BF + (HIR x Permit Duration in Days)
In Lieu of Fee: In lieu of the above standard rates, the city engineer or his/her designee may
calculate the fee based upon current labor rates for administrative and inspection staff after
developing an estimate of staff effort involved. For projects that are expected to involve significantly
more than 1,000 feet of street excavation or when the scope or duration cannot be accurately
estimated, the city engineer may establish a deposit account to manage permitee deposits in
advance of permit issuance for reimbursing actual labor costs of administering the permit. Such
deposit accounts will not be interest bearing and will be closed at the end of the permitted work
when a final accounting of the permit administration cost shall be calculated and a final bill or credit
issued to the permitee.
12. Memorial Sign Program: (Per Ordinance No. 6137, and Ordinance No. 6149, and Resolution
No. 5319)
Memorial Sign $1550.00
13.Special Permits: (Per Ordinance No. 5817 and amended by Resolution No. 3953, Resolution
No. 4272, and Resolution No. 4424, and Resolution No. 5319.)
Permit Type Base Fee Additional Per Linear Foot
Sidewalk $564.00 $1.10/foot for each foot over 25
linear feet
Residential Driveway $564.00 $1.7065/foot for each foot over 20
linear feet*
Commercial Driveway $11007.00 $2.20/foot for each foot over 48
linear feet*
*Driveway widths are based on the width of the driveway apron in the right-of-way.
14. Street Payback Agreements: (Per Ordinance No. 6319, and Resolution No. 4624, and
Resolution No. 5319.)
Application Fee $51500.00
Processing Fee $1,03000.00
Assessment Reimbursement Area Analysis $1,03000.00
Transaction/Collection Fee $31000.00
Recording Fee $84.00
Outside Professional Services (when needed) Time and Materials
Page 82 of 115
Page 21
Page 83 of 115
Page 22
C. ANIMAL LICENSING FEES AND PENALTIES (Per Resolution No. 4868):
1. Animal License Fees
Type Comments Cost
Juvenile 8 weeks to 6 months of age $15.00
Altered Proof of spay/neuter required $30.00
Unaltered $60.00
Senior Proof that pet is altered and proof that owner is 62 years of
age or older consistent with ACC 13.24 is required.
$15.00
Disabled Proof that pet is altered and proof of disability required $15.00
Service Animal With a signed statement, on the City Form, indicating that
the owner of the animal has a disability and that the animal
is a service animal, no license fee shall be charged by the
City.
$0
Replacement Tag $5.00
2. Late Payment Penalty
Days Past Expiration Type Additional Cost
45-90 Late Fee $15.00
91-135 Late Fee $20.00
136-364 Late Fee $30.00
365 or more Late Fee $30.00 + prior year’s license fee
Page 84 of 115
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D. AUBURN MUNICIPAL AIRPORT FEES (Per Ordinance No. 5707, amended by Ordinance
No. 5715 and Ordinance No. 5819, and amended by Resolution No. 3784, Resolution 3797,
Resolution No. 3841, Resolution No. 3953, Resolution No. 4117, Resolution No. 4270, Resolution
No. 4414, Resolution 4734, Resolution No. 4880, Resolution No. 5016, Resolution No. 5114,
Resolution No. 5181, Resolution No. 5213, and Resolution No. 5255, and Resolution No. 5319.)
1. Lease Fees
Lease Type:
Open G-D
Open C
Closed J
Closed H
Closed Y & Z
Closed Y1 & Z22
Outside Tiedowns
Storage Rows H-D
Storage Units (185 sq. ft. – Buildings Y&Z)
Storage Units (298 sq. ft.)
Storage Units (380 sq. ft. – Buildings Y&Z)
$200.00210.00
$234.00250.00
$335.00372.00
$375.00401.00
$435.00465.00
$$560.00599.00
$75.0080.00
$126.00135.00
$111.00119.00
$135.00144.00
$170.00182.00
A security surcharge of $10.00 per month is charged, in addition to the base monthly rental
fees provided in this section, for each tie-down, each hangar door and each storage rental
area, which security surcharge fees are to be used for the provision of increased security at
the Auburn Municipal Airport (approved by Ordinance No. 5500 on January 16, 2001). For
the purposes hereof, each tie-down consists of the structures/facilities necessary to
accommodate one (1) regular sized light aircraft. Furthermore, the hangar doors to which the
security surcharge applies includes all hangars located at the Auburn Municipal Airport,
including those hangars built on land owned by the City but leased to private parties, and
those hangars owned in a condominium type ownership.
The above lease and security surcharge amounts are subject to applicable leasehold taxes,
which shall be paid by the tenant. The total charges, including the above lease rates plus
lease hold tax and surcharge shall be reflected in monthly billing rates. Tenants shall be
given notice as required by Ordinance or lease agreements. The Airport Lease rates shall be
effective January 1, 20172018.
Payments. Payments are due on the first of each month, past due as of the 5th and late as of
the 15th. Payments not received by the 15th incur a $25.00 late fee. Payments not received
after 30 days from the due date incur an additional $25.00 delinquency fee each month
payment is delinquent.
Automatic gate electronic cards. One automatic gate electronic card will be issued to
each City rental tenant free of charge. Any additional electronic cards requested by a tenant
are subject to a $25.00 fee. A $15.00 fee refund applies to all serviceable returned cards. An
additional $25.00 replacement fee will be assessed against the tenant for all lost or damaged
electronic cards. All electronic cards must be returned to the airport at the time of lease
expiration.
Each lease shall include an initial payment of first and last months’ rent plus a damage
deposit in the amount of two times the monthly base rate. Each lease agreement shall also
include terms that authorize the city to apply the damage deposit to outstanding charges on
termination.
Page 85 of 115
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2. Daily Transient Parking (overnight)
Tie Down
Open “T”
Enclosed Hangar
$5.00
$25.00
$35.00
3. Base Parking Fee – Designated Spaces
A base vehicle parking fee of $57.0061.00 per month per designated space is
charged. There are ten designated spaces available on a first come basis for pilots to park or
store a vehicle for an extended period of time. All airport rules and regulations apply. A
Vehicle Storage Permit must be completed and appropriate fees paid. The storage of
vehicles is for convenience for the users of the Auburn Airport and is month-to-month.
4. Additional Airport Fees
Gate Cards (each lease gets one card at no charge. Additional cards cost
$25.00. A $15.00 refund applies to all serviceable returned cards.) Limit 2
Cards per space.
$25.00
Annual Aeronautical Business License (includes listing of your business on
airport signs and airport webpage.)
$250.00
Hangar Waitlist Fee $50.00
5. Waiver of Fees for Governmental Entities or Governmental Affiliated Entities
The Mayor is authorized to waive a portion or all of any (otherwise) required fees for hangar
space rental - if space is available - for governmental entities or government affiliated entities
that provide community service(s) and public benefit(s) to residents, citizens and businesses
of Auburn.
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E. POLICE DEPARTMENT FEES (Per Ordinance No. 5715 amended by Ordinance No. 6216,
5819, Resolution No. 3797, Resolution No. 3953, Resolution No. 4117, Resolution No. 4272,
Resolution No. 4424, Ordinance 6216, Ordinance 6276, Resolution No. 4552, Resolution No.
5016, Resolution No. 5114, and Resolution No. 5255. False Alarm fees per Ordinance No.
6216 amended by Ordinance Nos. 6252 and 6345.))
Type Fees
Police Report/Collision Report (fee not charged where
requested by victim or party involved) $13.25
Visa Letter $10.00
Fingerprinting Fees (fee not charged where taking of
fingerprints is required by city) as set by the FBI
Laminated Concealed Pistol License $3.50
Annual Alarm Registration Fees:
Residential
Commercial
Residential Low Income Senior Citizen/Disabled
Citizen
Late Registration Fee
$24.00
$24.00
$12.00
$25.00
Auburn Security Alarm License
Late License Fee
Reinstatement Fee
$10.00/each registered alarm
user to a maximum of $100.00
annually
$25.00
$100.00 plus $10.00/permitted
user
False Alarm Service Fees
Burglar False Alarm Service Fee*
Robbery, Panic and Burglary Crime in Progress False
Alarm Fee*
Supplemental Fee for Non-permitted Alarm System,
each alarm
Fee for false alarm caused by Monitoring Company or
Alarm Installation Company employee
First Dispatch Report during time of suspension
Each dispatch thereafter
Late Fee
Appeals
*The alarm administrator will waive the first false alarm
fee following the installation of an alarm system at a
particular address.
$100.00
$200.00
$200.00
$100.00
$100.00
$25.00
$25.00
$25.00
Page 87 of 115
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F. CITY CLERK FEES (Per Ordinance No. 5715, Ordinance No. 5819, Resolution No. 3797,
Resolution No. 4244, Resolution No. 5016, Resolution No. 5114 and Resolution No. 5312.)
Type Fees
Fees for public records – collection
Non-certified photocopies of public records, printed
copies of electronic public records when requested by
the person requesting records
$0.15 per page plus postage
Certified copies of public records $5.00 per document plus
copying fees
Scanned public records into an electronic format $0.10 per page
Electronic files or attachments uploaded to email, cloud-
based storage service or other means of electronic
delivery
$0.05 per each 4 electronic
files
Transmission of public records in an electronic format $0.10 per gigabyte
Digital Storage Media or Device; Container or Envelope
Used to Mail Copies to Requestor, and Postage
Actual Cost
$
$
Fees for Auburn City Code book and supplements
Copy of Auburn City Code book (with latest supplement)
$100.00 per code book
Supplements to the Auburn City Code book $11.00 per copy
Page 88 of 115
Page 27
G. CITY CEMETERY FEES (Per Ordinance 5715, Resolution No. 3797, Resolution No. 3953,
Resolution No. 4027, Resolution No. 4103, Resolution No. 4117, Resolution No. 4272
Resolution No. 4424, Resolution No. 4552, Resolution No. 4675, Resolution 4778, Resolution
No. 4880, Resolution 5114, Resolution No. 5134, Resolution No. 5181, and Resolution No.
5255, and Resolution No. 5319.)
Type Fees
Graves
Section 9A and 9B
All other adult graves
Child’s Place
Double Depth (includes 2 burial spaces / 2 liners)
Section 9A and 9B (Quads and Upright monument plots)
Section 9B (Plaza Estates)
$2,795.00
$2,295.00$2,395.00
$300.00
$4,690.00$4,790.00
$5,995.00 each
$9,995.00 each
Ground Cremation Plots
Centennial Um Garden (single)
Centennial Um Garden (double)
Section 9 Upright Section Um Plots (up to 4 urns)
$995.00
$1,895.00
$3,195.00
Niches
Mausoleum (top rows available only) – single
Centennial Columbarium II (1 or 2 urns) – Row 2
Centennial Columbarium II (1 or 2 urns) – Row 1
$Sold Out
$2,295.00
$1,895.00$1,995.00
Chapel of Memories – Interior Niches* Range From
12 x 12 Single
12 x 18 Double
12 x 24 Family (up to 3 urns)
*The above niche prices include one bud vase per niche.
Inurnment will be $695.00 per occasion. See guidelines for
additional pertinent information. A single inscription on the glass
front is $240 plus tax. Urn’s to be purchased separately.
$2,695.00 - $3,995.00
$3,695.00 - $6,495.00
$6,995.00 - $8,695.00
Chapel of Memories – Exterior Niches*
Rows 4, 5, & 6
Rows 2 & 3
Rows 1, 7, & 8
*If the niche (external) is to be used as a double niche, the
inurnment, inscription and tax will be due when a second urn is
placed. (Row 1 is the bottom row)
$2,695.00
$2,295.00
$1,895.00$1,995.00
OVERTIME WILL BE CHARGED AT $175.00 PER HOUR AFTER 4:30 P.M., MONDAY THROUGH
FRIDAY. THE SATURDAY SERVICE CHARGE IS $795.00 FOR FULL INTERMENT AND $425.00 FOR
CREMATION SERVICES.
Extended Land Use $495.00
Memorial Plaque - $175 additional for inscription + tax $295.00
Services
“Chapel of Memories” rental for services
Opening and Closing – Ground Burials
Liner/Vault
Children’s Place
Opening and Closing – Cremation
ForestWalk
Cremation Plot
Niche
$350.00
$1,495.00
$490.00
$795.00
$695.00
Page 89 of 115
Page 28
Opening and Closing – Entombment
Marker Services
Flat Grass:
Inscription
Setting Fee
Resetting Fee
New Inspection Fee for outside sales
Upright
Setting Fee
Inscription
Resetting Fee
Vase Setting Fee
Recording Fee
Overtime Charge – per hour
Saturday Service Fee
Full Interment
Cremation
$1,295.00
$240.00 $265.00 + tax
$295.00 + tax
$150.00 + tax
$175.00
$475.00 + tax
$390.00 + tax
$325.00
$45.00 + tax
$100.00
$175.00
$795.00
$425.00$450.00
Materials
Flower Vases: (prices include vase setting fee)
Standard
Deluxe Cast Zinc (gray or bronze zinc)
Deluxe Wall (brass)
Liners: Concrete Liner
Mountain View Vault
Vault Installation
Double Depth
Urn Encasement
Urn Encasement
$150.00
$250.00
$250.00
$795.00 + tax
$1,495 $1,695.00 + tax
$595.00 + tax
$895.00 $995.00 + tax
$250.00
$300.00 + tax
Forestwalk Informal Cremation Garden
Phase I: Single 3’ Single Ground Plot
Phase I: Double 4’ Plots
Phase II: Double 4’ Double Ground Plot
Wishing Well Scattering
Granite Memorials Start At
$1,495.00
$2,295.00
$2,195.00$2,295.00 -
$3,995.00
$295.00
$395.00 + tax
Page 90 of 115
Page 29
H. PARKS, ARTS AND RECREATION (Per Resolution No. 3797 and amended by Resolution No. 3953, Resolution No. 4117, Resolution
No. 4272, Resolution No. 4424, Ordinance No. 6276, Resolution No. 4552, Resolution No. 4880, Resolution No. 5016, Resolution No.
5181, Resolution No. 5228, and Resolution No. 5255, and Resolution No. 5319.)
LES GOVE MULTI-PURPOSE BUILDING Resident Non-Resident
3 hour minimum
Monday – Sunday Seven days a week 9
a.m. - 11 p.m.
$20$60.00/hour
Per 3 hr block
$25$75.00/hour
Per 3 hr block
LES GOVE GYMNASIUM Resident Non-Resident Auburn
Non-Profit
Other
Non-Profit
Gymnasium (athletics practice, birthday
parties, etc.)
$30$45.00/hour
+ Hourly Facility
Attendant Fee
When Required
$40$55.00/hour
+ Hourly Facility
Attendant Fee
When Required
$35.00/hour $45.00/hour
Gymnasium (tournaments, trade shows,
fairs, etc.)
$6075.00/hour
+ Hourly Facility
Attendant Fee
When Required
$7590.00/hour
+ Hourly Facility
Attendant Fee
When Required
$60.00/hour $75.00/hour
Damage Deposit $300.00 $300.00 $300 $300
Optional Cleaning Fee $275.00 $275.00 $275 $275
SENIOR ACTIVITY CENTER Resident Non-Resident Auburn
Non-Profit
Other
Non-Profit
Full Facility Millennium Room
(includes basic kitchen use)
Available Friday evenings, Saturday and
Sunday. Tables and chairs for up to 200
people max. 3 hr. minimum, 5:30-11 p.m.
(Friday eve.); 5 hr. minimum, 9 a.m.-11
p.m.(weekend) Additional cleanup time is
available after 11 p.m.
$80.00/hour $100.00/hour $60.00/hour $80.00/hour
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Page 30
Full Facility Rental Package Friday night &
Saturday: 4 hours Friday and up to 12 hours
of active use on Saturday
$1,200.00 $1,500.00 $900.00 $1,200.00
Full Facility Rental Package Full Day
Saturday or Full Day Sunday: up to 12 hours
of active use on either day
$1,000.00 $1,300.00 $750.00 $1,000.00
1/3 Millennium Rooms
Friday only, 3 hour minimum, 5:30 - 11 p.m.,
63 people per room maximum, 3 rooms
available; weekend options available within
60 days or less
$45.00/hour
$55.00/hour
$35.00/hour $45.00/hour
Lions & Rotary Rooms
Monday – Friday, 2 hour minimum, 5:30 - 11
p.m., 40 people per room maximum;
weekend options available within 60 days or
less
$20$35.00/hourwee
kdays
$35.00/hour
weekends
$25$45.00/hour
weekdays
$45.00/hour
weekends
$25.00/hour $35.00/hour
*Additional Cleanup time available 11:00
p.m. – midnight
$80.00 $100.00 $60.00 $80.00
Damage & Cleaning Deposit (for Full Facility
and Millennium room rentals) without alcohol
$300.00 $300.00 $300.00 $300.00
Damage & Cleaning Deposit (for Full Facility
and Millennium room rentals) with alcohol
($1,000,000.00 excess liability insurance
required)
$500.00 $500.00 $500.00 $500.00
Optional cleaning fee (fee required with use
of alcohol in facility)
$275.00 $275.00 $275.00 $275.00
Commercial kitchen Kitchen added on to
existing with room rental.
$50.00$20.00 (1-4
hours)
$80.00 (5-12 hours)
$50.00$20.00 (1-4
hours)
$80.00 (5-12 hours)
$20.00 (1-4 hours)
$80.00 (5-12 hours)
$20.00 (1-4 hours)
$80.00 (5-12 hours)
Use of dishes, tableware, pots, etc. added
on to an existing room rental.
$50.00
$50.00
Commercial kitchen and cookware during
Senior Center operating hours.
$15/hour
$20/hour
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Page 31
Commercial kitchen and cookware when
Senior Center is closed (3 hour minimum)
$25/hour
$25/hour
Basic Kitchen – Private and Commercial
Use
$205.00/hour $25.00/hour $20.00/hour $25.00/hour
AUBURN COMMUNITY & EVENT CENTER Resident Non-Resident Auburn
Non-Profit
Other
Non-Profit
Full Community Room $120.00/hour $150.00/hour $90.00/hour $120.00/hour
2/3 Rooms of Full Community Room $90.00/hour $120.00/hour $70.00/hour $90.00/hour
1/3 Room of Full Community Room $60.00/hour $80.00/hour $45.00/hour $60.00/hour
Full Community Room (up to 12 hours) $1,200.00 $1,500.00 $900.00 $1,200.00
ClassroomClassroom $20.00/hour $25.00/hour $15.00/hour $20.00/hour
Kitchen (No residency requirement) with
room rental.
$50.00$20.00 (1-4
hours)
$80.00 (5-12 hours)
$50.00$20.00 (1-4
hours)
$80.00 (5-12 hours)
$20.00 (1-4 hours)
$80.00 (5-12 hours)
$20.00 (1-4 hours)
$80.00 (5-12 hours)
Kitchen – Private and Commercial Use $20.00/hour $25/hour $20.00/hour $25.00/hour
Damage & Cleaning Deposit for Full Facility
without alcohol
$300.00 $300.00 $300.00 $300.00
Damage & Cleaning Deposit for Full Facility
with alcohol ($1,000,000.00 excess liability
insurance required)
$500.00 $500.00 $500.00 $500.00
Optional cleaning fee (fee required with use
of alcohol in facility)
$275.00 $275.00 $275.00$275.00 $275.00$275.00
THE RECEC $90.00 per hour $120.00 per hour $70.00 per hour $90.00 per hour
Full Facility (Includes Rec Room & Lobby) $90.00/hour $120.00/ hour $70.00/ hour $90.00/ hour
Rec Room $60.00/hour $75.00/hour $45.00/hour $60.00/hour
Page 93 of 115
Page 32
WILLIAM C. WARREN BUILDING Resident Non-Resident
$40.00/hour $50.00/hour
BACKYARD IDEA GARDEN $60.00/Half Day $75.00/Half Day
$100.00/Full Day $125.00/Full Day
BASEBALL/SOFTBALL/GRASS FIELDS
(Reservations made in 1.5 hour increments)
Resident Non-Resident
Youth $107.00/1.5 hour $1310.00/1.5
hour
Adult $2315.00/1.5 hour $320.00/1.5 hour
Field Lights $320.00/1.5 hour $320.00/1.5 hour
Field Maintenance $30.00 per field $30.00 per field
BASEBALL/SOFTBALL/ FASTPITCH TOURNAMENTS
(Reservations made for 1 or 2 day tournaments)
1 Day 2 Day
Youth $700.00 $1,000.00
Adult $900.00 $1,300.00
Field Lights $320.00/1.5 hour $320.00/1.5 hour
SYNTHETIC TURF FIELDS
(Reservations made in 1.5 hour increments)
Resident Non-Resident
Youth $4530.00/1.5 hour $6040.00/1.5
hour
Adult $640.00/1.5 hour $750.00/1.5 hour
Field Lights $320.00/1.5 hour $320.00/1.5 hour
GAME FARM WILDERNESS PARK CAMPGROUNDS Resident Non-Resident
Daily, Open year round
7 nights maximum
$25.00/night $25.00/night
GAME FARM WILDERNESS PARK DAY CAMP Area Resident/
Non-Resident
Non-Profit
April 1 - October 15
Minimum Rental: 1 day
$75.00/day $50.00/day
PICNIC SHELTERS Auburn Rresidents Non-Residents
GAME FARM PARK Half Day* Full Day* Half Day* Full Day*
Single quadrant (max: 25)
Monday – Friday $30.00 $50.00 $40.00 $65.00
Saturday - Sunday N/A N/A N/A N/A
Full day
Mon-Sun (Full Shelter) 1-99 $120.00 $200.00 $150.00 $250.00
Mon-Sun (Full Shelter) 100-199 $180.00 $300.00 $225.00 $375.00
Mon-Sun (Full Shelter) 200+ (must also
rent amphitheater)
N/A $375.00 N/A $475.00
Amphitheater $75.00 $125.00 $100.00 $175.00
ISAAC EVANS PARK $60.00 $100.00 $75.00 $125.00
Page 94 of 115
Page 33
LEA HILL PARK $60.00 $100.00 $75.00 $125.00
ROEGNER PARK $60.00 $100.00 $75.00 $125.00
GAME FARM WILDERNESS PARK $60.00 $100.00 $75.00 $125.00
LES GOVE PARK $60.00 $100.00 $75.00 $125.00
SUNSET PARK
Mon-Sun Single Quadrant (max: 25) $30.00 $50.00 $40.00 $65.00
Mon-Sun (Full Shelter) 1-99 $120.00 $200.00 $150.00 $250.00
Mon-Sun (Full Shelter) 100-199 $180.00 $300.00 $225.00 $375.00
Mon-Sun (Full Shelter) 200+ NA $375.00 NA $475.00
PLAZA PARK * Resident Group Non-Resident Group
Hourly rate $60.00 $75.00
Full day rate $360.00 $450.00
* Additional hourly fees may be applied based on event/staffing needs
Rental Rate Schedule forAUBURN AVE
THEATER
Resident Non-Resident
Weekdays Mon-Thur $170.00 $215.00
Weekend Days (Fri., Sat., and Sun.) $270.00 $340.00
Rate Schedule considers one day to be an 8 hour block of time.
Damage deposit. The terms and conditions for
full or partial refund of deposit apply to approval
of Check-Out List, including theater, equipment
plot restoration.
$300.00 $300.00
Hourly commercial rate for meetings
2 hour min. for “4-wal” only of lobby, auditorium,
and stage
$35.00/hour $45.00/hour
Equipment not included: Use of any theatrical
equipment additional charge
$35.00/hour $45.00/hour
$1,000,000 excess liability insurance required Upon request Upon request
Custodial Fee $130.00 $130.00
Sound & Light Technician $30.00/hour $3530.00/hour
Stage Hand $15.00/hour $15.00/hour
Rental Rate Schedule for Commercial Filming Resident Non-Resident
Permit Fee $50.00
Still Photography/Training and Industrial Films, etc $50.00 per 1/2 day $100.00 per day
Broadcast, Film, TV, Commercial, etc. $75.00 per 1/2 day $150.00 per day
Electricity/Water Access, Park Maintenance
Staff, Vehicle Access
Hourly staff cost
Damage Deposit $100.00
Impact Fees:
Park Impact Fees $3,500.00 per residential dwelling unit
Page 95 of 115
Page 34
I. MULTIMEDIA DUPLICATION (Per Resolution No. 3953 and Resolution No. 4552.)
Product Cost
DVD Copy $10.00 per disk
CD Copy $5.00 per disk
Page 96 of 115
Page 35
J. INFORMATION SERVICES AND GIS 16 (Per Resolution No. 4272, Ordinance 6276,
Resolution No. 4552, and Resolution No.4593 .) Much of the City’s geographic data is available
for sale per the prices below plus Washington State sales tax. A signed public records request
form is required. Most public records requests can be completed within seven to ten business
days and will be delivered in ESRI Shapefile format without Metadata.
Product Cost
Maps
Existing Map
Custom Maps (any non-existing map)
$5.00 + tax
$50.00 per hour 17 + tax
Data
Digital Data Requests
$50.00 per hour 18 + tax
Miscellaneous
CD-Rom
All other requests for data or information not specifically
listed
$5.00 + tax
$50.00 per hour + tax
16 Hourly charge to complete any of the below (one hour minimum charge).
17 Hourly charge includes the cost of processing and providing custom map requests.
18 Hourly charge includes the cost of processing and providing digital data requests.
Page 97 of 115
Page 36
K. WAIVER OF FEES (Per Resolution No. 5181).
1. The Mayor is authorized to waive any fees for permits, licenses, publications and
actions as authorized by Sections 2.03.030, 5.10.030 and 12.60.020 of the City Code.
2. The Mayor is also authorized to reduce, and is vested with to discretion to reduce
in compelling cases, by up to 50% any fees for permits, publications and actions where the
applicant – the party responsible for payment of such fees – is an organization exempt from
taxation under 26 US 501(c)(3), and where the permit(s), publication(s) and/or action(s) relate
directly to the provision of charitable services to residents of the City of Auburn. Charitable
services are defined as events or services provided to the residents of Auburn free of charge and
where the City is a sponsor of the specific event or service. For the purposes hereof, “compelling
cases” mean instances where there is an extraordinary need (greatly beyond current and ordinary
need) for the charitable services that would be able to be provided. The intent of this authorization
is to empower the Mayor with sole discretion to waive some fees in unique situations where there
is a greatly increased need for new charitable services to be provided, and where the reduction
of fees to the City will not detrimentally impact the City’s ability to provide municipal services. This
waiver does not include Impact Fees, System Development Charges, any fees related to
Franchise or Public Way Agreements, Right-of-way Vacations, Right-of-Way Use Permits, Facility
Extensions, Police Department Fees, Animal Licensing Fees and Penalties, Banner Permit Fees,
or Cemetery or Parks fees.
Page 98 of 115
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5326 (Coleman)
Date:
November 15, 2017
Department: Attachments:
Res 5326 and addendum
Budget Impact:
Administrativ e Recommendation:
City Council to adopt Resolution No. 5326
Background Summary:
The City of Auburn entered into an agreement with Auburn Valley Humane Society (AVHS) to
operate an animal shelter and related services beginning January 1, 2012. The agreement
runs through December 31, 2019. The City currently administers the animal licensing and
would like to have AVHS provide those services through the remaining term of their contract.
Attached is a resolution to authorize the Mayor to execute an amendment to the contract. The
amendment to the contract is noted as Exhibit A to the resolution.
Rev iewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:November 20, 2017 Item Number:RES.C
Page 99 of 115
RESOLUTION NO. 5 3 2 6
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR TO EXECUTE AN ADDENDUM TO
THE AGREEMENT WITH THE AUBURN VALLEY
HUMANE SOCIETY TO PROVIDE ANIMAL
LICENSING SERVICES.
WHEREAS, the City has contracted for Animal Control Authority in the
operation of an animal shelter and related services with the Auburn Valley
Humane Society; and
WHEREAS, each appreciates that contracting for such services provides
a number of mutually beneficial advantages; and
WHEREAS, in order to provide further advantages for each of the parties
they agree that the Agreement referred above should be amended to include an
addendum for animal licensing services;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Mayor is hereby authorized to execute an
addendum to the Agreement between the City and the Auburn Valley Humane
Society to include animal licensing services. The addendum to the Agreement
shall be in substantial conformity with the addendum attached hereto as Exhibit A
and incorporated herein by this reference.
Section 2. That the Mayor is authorized to implement such
administrative procedures as may be necessary to carry out the directives of this
legislation.
Resolution No. 5326
November 6, 2017
Page 1 of 2 Page 100 of 115
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of 2017.
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
A PPRe EFO'
Daniel B. Heid, City Attorney
Resolution No. 5326
November 6, 2017
Page 2 of 2 Page 101 of 115
ADDENDUM TO THE AGREEMENT
BETWEEN THE CITY OF AUBURN AND THE AUBURN VALLEY HUMANE
SOCIETY RELATING TO ANIMAL LICENSING SERVICES
THIS ADDENDUM is made and entered into this day of
20 , by and between the CITY OF AUBURN, a municipal corporation of the State of
Washington (hereinafter referred to as the "City"), and the AUBURN VALLEY HUMANE
SOCIETY, a Washington nonprofit corporation, whose address is 4910 A Street SE, Auburn,
Washington (hereinafter referred to as the "AVHS"), as an Addendum to the Agreement
hereinafter referred to as the "Addendum") between the parties for Animal Control Authority in
the operation of an animal shelter executed on the 1St day of January, 2012.
WITNES SETH:
WHEREAS, the parties hereto have heretofore contracted for Animal Control Authority
in the operation of an animal shelter and related services and each appreciates that contracting
for such services provides a number of mutually beneficial advantages, and in order to provide
further advantages for each of the parties,they agree that the Agreement referred to above should
be amended as provided hereinbelow.
NOW THEREFORE in consideration of their mutual covenants, conditions and promises,
the PARTIES HERETO HEREBY AGREE as follows:
ITEM ONE REVISION TO Section II. Term of Addendum: That Section of the
Agreement is amended to read as follows:
Add the following language: The initial term of the Addendum regarding Animal Licensing
Services (in addition to the Animal Control Services specified in the original agreement) shall
commence on the after the date of execution and shall expire on the 31' day of
December, 2019. If AVHS is not in default of this Addendum, AVHS shall have the right to
seven (7) twelve month renewal options. For each subsequent year of this Addendum, the
Page 1
Page 102 of 115
minimum annual amount for the annual fixed payment shall increase by an amount equal to the
previous year's annual Seattle-Tacoma-Bremerton CPI-W (August to August) with a minimum
increase of three percent (3%). Extensions may be exercised based on the mutual written
agreement of both AVHS and City with no less than 90 days' notice of intent to renew by
AVHS.
ITEM TWO REVISION TO Section III. AVHS Fees: That Section of the Agreement is
amended to read as follows:
In return for services (in addition to the Animal Control Services specified in the original
agreement) provided by AVHS, as described in the Addendum, the City shall pay to AVHS
140,250.00 (One Hundred Forty Thousand Two Hundred Fifty) annually as a fixed payment
and a onetime $7,500.00 (Seven Thousand Five Hundred) cost for set up which will not be
reoccurring in future years. An additional Payment for variable costs in the amount of$5.55 per
license issued will also be made. AVHS will provide reports showing the number of licenses
issued. Payments shall be made quarterly with the first payment scheduled to begin on January
1, 2018.
ITEM THREE REVISION TO Section IV. A. Operations and Service: That
Section of the Agreement is amended to read as follows:
Amend item 4 to include new paragraph: AVHS will make available to the City, for
inspection or audit, all work related records and documents associated with Animal Licensing
Services during normal business hours.
Add new paragraph 17: AVHS will provide animal licensing services for the City of Auburn
as listed in Exhibit A—Scope of Services.
Add new paragraph 18: AVHS will begin processing licenses days after the date the
contract commencement date.
Page 2
Page 103 of 115
a. AVHS will obtain historical license data files (Data) within _ days after the
contract is executed and enter the Data into their proprietary database.
Add new paragraph 19: AVHS will increase license sales at an average of 18% (Eighteen)
year over year during the initial term of this addendum or a total of 36%for two years.
Add new paragraph 20: AVHS agrees that it will not use personal data collected on behalf of
City for any purposes other than for performance of the services and other purposes under this
Addendum without the express written consent of City, except as provided in the Addendum or
applicable laws. AVHS specifically agrees that it will not intentionally sell, transfer, or release
personal data it has collected in fulfilling the terms of this Addendum to any third party. AVHS
agrees that any intentional sales, transfer or release of animal licensing data represents an event
of default and City has the right to terminate this Addendum.
In the event that this Addendum is terminated in accordance with Section XI. G, Termination of
Licensing Services, AVHS agrees to return and/or transfer all animal licensing Data to City
within ten (10) days after receiving payment in full at the completion of the final term of this
Addendum. AVHS will provide licensing Data to City in a readily importable format.
AVHS agrees that records it acquires or creates as a result of this Addendum are subject to
Washington State's Public Records Act (PRA), Chapter 42.56 of the Revised Code of
Washington. AVHS will not release any records, but will instead refer any person requesting
Data related to this Addendum to the Auburn City Clerk's Office. AVHS will respond to any
request from the City within 2 working days. If AVHS believes that any records in its
possession are exempt from disclosure under the PRA, it must notify the City Clerk of the basis
for the exemption. If the exemption is based on trade secrets or proprietary information AVHS
agrees to defend and indemnify and hold the City harmless from all costs, including fines and
attorney's fees,that the City may incur based on asserting those exemptions.
ITEM FOUR REVISION TO Section XL Termination: That section of the agreement is
amended to read as follows:
Page 3
Page 104 of 115
Add new language to paragraph G:
a. Termination of Animal Licensing Services for cause: City may, at its option and
without prejudice to any other remedy it may be entitled by law or in equity, or in equity,
or elsewhere under this agreement, terminate further work under this Addendum due to a
material default by AVHS in the performance of the services under this Addendum, but if
and only if AVHS fails to cure the default within 30 days after being given written notice
of such default by City.
b. Termination for convenience. City may terminate this Addendum without cause upon
ninety (90) days written notice to AVHS. AVHS may also terminate the Addendum
without cause upon ninety(90) days written notice to the City.
c. In the event of termination, AVHS will be paid for those services through the date this
Addendum expires or as of the effective date of the termination. AVHS will be
reimbursed for any supplies ordered before the date of the notice of termination.
d. In the event this Addendum is terminated in accordance with Termination: Section XI.G
a) or (b), AVHS agrees to return and/or transfer all animal licensing data to City within
ten (10) days after receiving payment in full at the completion of the final term of this
Addendum. AVHS will provide licensing data to the City in a readily-importable format.
ITEM FIVE REMAINING TERMS UNCHANGED: That all other provisions of the
Agreement between the parties for Animal Control Authority in the operation of an animal
shelter and related services executed on the 1st day of January, 2012, shall remain unchanged,
and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
AUBURN VALLEY HUMANE SOCIETY CITY OF AUBURN
By:By:
Its: Nancy Backus, Mayor
Page 4
Page 105 of 115
Attest: Attest:
By: By:
Its: Danielle E. Daskam,Auburn City Clerk
Approved as to form: Approved . to form:
PU,, 4 OP
Attorney for Auburn Valley Humane Society Dl B. Heid,Auburn City Attorney
Page 5
Page 106 of 115
Exhibit 1-Scope of Services
1. Manage the daily operations of animal licensing including the processing of licensing mail from pet
owners,processing license sales reports,entering licensing data,providing customer service and depositing
licensing revenue.
2. Provide authorized registrars(City,veterinarian's,humane society's,for example)with reasonable
quantities of supplies necessary to sell license tags. License tag supplies are to be printed in one color with
the design and layout to be determined by AVHS
3. AVHS is responsible for ordering license tags to AVHS's specifications. The cost to purchase tags and to
ship tags to AVHS and authorized registrar's will be paid directly by AVHS.
4. AVHS is responsible to work with current licensing vendor to obtain license information(Data)and enter
data into their database.
5. Enter all new and renewal licenses into AVHS's proprietary database.
6. Process and mail license tags within ten business days after receipt of the licensing payment.
7. Issue replacement tags to residents whose tags have been lost,stolen or damaged.
8. Mail renewal and reminder notices to pet owners who have a prior license. Mailing timelines to be
mutually agreed upon.
9. Track and report monthly sales from authorized registrar's participating in the animal licensing program
and keep records of all registrar's tag inventories and provide this information on the monthly report to the
City. AVHS will communicate directly with registrar's as requested by the City.
10. Provide a monthly report,by the 10th business day of the subsequent month,of all animals licensed during
the month. Format of the report is to be mutually agreed upon but should include a summary of the types
and number of licenses issued, receipts for each type of license and detail of each license number issued
and the amount receipts for each license.
11. Provide statistical reports as requested within a timely manner. Depending on the type of information
requested,AVHS can provide most reports within five business days.
12. Provide access to licensing data online to appropriate personnel via AVHS's proprietary website,Pet Point,
at no additional charge.
13. Respond to and communicate with animal control officer inquiries or animal owners requests in timely
manner,usually 48 hours.
14. Communicate with residents by phone,mail or email as needed.
15. Comply with Auburn City Code governing animal licensing.
16. Deposit all animal license receipts collected for pet licenses into the City's bank account. AVHS shall
deposit receipts no less than once per week on the same business day each week. All transaction
information related to the deposit, via a cash receipts report, shall be provided to the City, along with the
deposit slip,within 24 hours after the deposit For example, a Monday deposit will include all transactions
from the previous week, Sunday through Saturday. All credit card receipts will be directed to the City's
Page 6
Page 107 of 115
bank account and the City will be responsible for transaction fees associated with credit card receipts. For
each day there are credit card transactions, AVHS will provide the detail of the transaction(s)to the City
within 24 hours. The City will supply AVHS with deposit slips and bags.
17. AVHS will be responsible for ensuring all transactions via credit card meet PCI (Payment Card Industry)
and DSS(Data Security Standards)requirements.
18. AVHS will provide to the city within one business day of deposit the deposit slip,detailed cash receipt
reports from their POS system showing daily by payment type(cash/checks/CC),credit card batch
settlement tape,and a cover sheet showing the reconciliation of deposit to their POS system generated
reports.
19. AVHS will be responsible to set up a separate merchant account with BlueFin to be used solely for credit
card transactions for Pet Licensing. The merchant account will be associated with/linked to the City's
bank account. The city will have the ability to log into the account online to research any issues and print
monthly credit card statement.
20. AVHS will respond within one business day to questions by the city with regards to any discrepancies
between deposit slip,supporting reports,and banking/CC information. AVHS will be responsible to assist
the city with any reconciliation issues.
21. For any bank returned checks that were deposited by AVHS related to the licensing revenue the city will
provide to AVHS a copy of returned items. It is the responsibility of AVHS to contact the customer and
attempt to rectify the returned item. At the time the check is returned from the bank to the City the City
Pet License Revenue account will be charged the amount of the returned check.
22. For other locations AVHS sets up for Pet Licensing stations,the licensing revenue will be receipted in by
AVHS and be part of the AVHS deposit to the city's bank account. Receipts made at a City Pet Licensing
location will be processed through the City cash receipting system and be charged to the animal licensing
revenue account. The City will provide to AVHS the Animal Licensing Application.
23. AVHS will provide to the City,by September 30th of each year,the marketing plan and estimated cost for
the subsequent year. (Marketing is any media or other special event.It will not include outreach efforts by
AVHS staff to coordinate licensing with other similar agencies or amnesty programs. These are considered
part of the Animal Licensing Services performed by AVHS.)The City,along with AVHS,will approve the
plan and budget for the estimated cost. AVHS will deploy the marketing plan and administer all contracts
associated with the marketing plan.
Page 7
Page 108 of 115
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5327 (Hinman)
Date:
November 15, 2017
Department:
Administration
Attachments:
Res 5327
Res 5327 application form
Budget Impact:
Administrativ e Recommendation:
Adoption of Resolution No. 5327 authorizing the Mayor to enter into an agreement with the
Port of Seattle for grant f unds in the amount of $65,000.00
Background Summary:
The Port of Seattle has authorized a 2nd round of grant funding for an Economic
Development Partnership Program. More than $962,000 is available to cities in King County
as 2 to 1 matching f unds. The grant funds are available on a $1.00 per capita ratio with a
maximum of $65,000.00. As part of the program Cities receiving funding f rom the Port of
Seattle are required to match $0.50 on the dollar of Port grant monies, equating to
$32,500.00 f or the City of Auburn.
The City of Auburn participated in the first round of the partnership program last year where
among other things the City established and opened up a Business Incubator located in the
Auburn Transit Station.
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:November 20, 2017 Item Numb er:RES.D
Page 109 of 115
RESOLUTION NO 5 3 2 7.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING AND DIRECTING
THE MAYOR TO NEGOTIATE AND EXECUTE AN
AGREEMENT FOR THE 2017 ECONOMIC DEVELOPMENT
PARTNERSHIP PROGRAM GRANT
WHEREAS, the Port of Seattle has authorized an Economic Development
Partnership Program to support local economic development activities; and
WHEREAS, more than $962,000 in matching funds is available to King County
cities; and
WHEREAS, the City of Auburn has applied for a grant through this program from
which it would receive, if approved, $65,000, for the following eligible activities: business
recruitment initiatives designed to attract new companies to a region or city; small
business development (including incubator/accelerator projects); industry retention and
expansion assistance (ex. Maritime, Aerospace, etc.); tourism development; downtown
revitalization; commercial or industrial property development; and other community or
economic development projects that support new investment and job creation; and cities
may collaborate or aggregate regionally to enhance impact; and
WHEREAS, the City of Auburn received word that it's grant application was
approved, it and it is, now, incumbent upon the City to negotiate a contract for such grant.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON HEREBY RESOLVES AS FOLLOWS:
Section 1. The Mayor is hereby authorized and directed to negotiate and execute
an agreement with the Port of Seattle, in conformity with the scope of work and
parameters of its application to the Port of Seattle for a grant through the 2017 Econo 53
Resolution No 5327.
November 15, 2017
Page 1 of Page 110 of 115
mic Development Partnership Program, a copy of which application is attached hereto,
marked as Exhibit "A" and Incorporated herein by this reference.
Section 2. Implementation. The Mayor is further authorized to take such
other steps and implement such administrative procedures as may be necessary to carry
out the directives of this resolution.
Section 3. Effective Date. This Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of 2017.
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APP: s :. A- 49 •RM:
S4
A`I
r niei B. Heid, 1 y Attorney
Resolution No 5327.
November 15, 2017
Page 2 of Page 111 of 115
Page 1 of 4 2017 Application for Funding · Port of Seattle ED Partnership Program
Port of Seattle
Century Agenda
2017 Economic Development Partnership Program
City Application
City: Auburn, WA
Federal Tax Number: 91-6001228
Contact: Douglas Lein
Telephone: 253-804-3101
Fax: 253-288-3132
Email: dlein@auburnwa.gov
Address: 25 West Main Street
City, State, Zip: Auburn, WA 98001-4998
Website: www.auburnwa.gov & www.IPZauburn.com
Declaration: I HEREBY CERTIFY THAT THE INFORMATION GIVEN IN THIS APPLICATION
TO THE PORT OF SEATTLE IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE.
Signature of Responsible Official:
Print or Type Name and Title: Douglas Lein, Economic Development Manager
Date: 9/14/2017
Submit application via email to:
ashcraft.t@portseattle.org
Page 112 of 115
Port of Seattle Economic Development Partnership Program
2017 Funding Application
Page 2 of 4 2017 Application for Funding · Port of Seattle ED Partnership Program
The Port of Seattle (POS) is implementing a cooperative economic development program to
help fund local economic development initiatives across King County. The program is designed
to support City specific economic development projects that create jobs, foster business growth,
and support the Port’s business interests*.
Project Description and Budget
1. Summarize the project(s) or initiative(s) you plan to support through the economic
development partnership program. Please attach resolution of support from local
jurisdiction.
The City of Auburn plans to build upon initiatives launched as a result of last year’s
partnership agreement. These initiatives include program support for Auburn's business
incubator, as well as further development and marketing of the searchable buy-local-
database and www.ipzAuburn.com website.
2. Outline project goals, related strategies, desired outcomes and timelines using the table
below (attach additional information if necessary):
Goals: Strategies: Outcomes: Timelines:
PROFESSIONAL
SERVICES:
Cultivate business-to-
business actives in
Auburn by showcasing
available resources,
products, and services
within city limits. Foster
buy-local synergy
among business
owners, and citizens, to
foster activity and
increase local tax
revenues and jobs.
Further improve
Auburn's business
licensing process.
Round 1 of the Port
Partnership grant
allowed for the
development of a buy-
local database.
Round 2 of the Port
Partnership grant will
allow for the buy-local
database to be
populated. [License
renewals take place
annually between
November and January
each year.]
Ensure the City of
Auburn's licensing
system is in sync with
the newly created
searchable database,
and populates as
business owners renew
their licenses for 2018.
3/15/2018
Once the buy-local
database is populated;
market the database
functions to local
businesses and the
community. Establish
means and benchmarks
for promoting and
tracking activities to
ensure efforts have
tangible metrics.
Push out an on-line
marketing campaign via
www.IPZauburn.com,
www.ExploreAuburn.co
m, Chamber of
Commerce, and
3NoNetworking events,
to promote awareness of
local products, services
and tourism retail.
4/30/2018
Page 113 of 115
Port of Seattle Economic Development Partnership Program
2017 Funding Application
Page 3 of 4 2017 Application for Funding · Port of Seattle ED Partnership Program
Support Auburn’s
business incubator to
advance the Port of
Seattle's Century
Agenda, and the City’s
goal, of increasing
middle-wage jobs
through economic
growth by helping
companies get
established and become
contributors to the
overall vitality, diversity,
and growth of the local
economy.
Offer business
assistance workshops
and resources to
incubator members,
start-ups, local
businesses and
interested community
members.
Partner with like-minded
organizations to create
and deliver
programming events
and resources.
Develop an informal
entrepreneur resource
network (i.e. mentors,
attorneys, venture
capitalists, angel
investors, bankers,
public sector resources).
5/31/18
Ensure incubator is
properly staffed and
performance is tracked.
Activities per the
established incubator
business plan include:
Maintaining an active
Advisory Board,
documenting job
creation, capital
invested, salaries paid
and revenues earned.
5/31/18
BUSINESS
INCUBATOR
OPERATIONS
Ensure operations, rent
collections and
expenses are kept
current.
Manage membership
agreements, facility
expenses, tenant
access, and amenity
functions/operations.
5/31/18
3. Explain how your project benefits the Port and ties to POS business interests?
The establishment and stregthening of a Small Business Incubator will help new Start-up
Page 114 of 115
Port of Seattle Economic Development Partnership Program
2017 Funding Application
Page 4 of 4 2017 Application for Funding · Port of Seattle ED Partnership Program
business establish themselves during there most fragile time, eventually becoming
contributors to the overall vitality of the local economy through the creation of new jobs
which is in direct alignment of the Port's Century Agenda of creating 100,000 new jobs over
the next 25 years. Completing and marketing of the buy-local database will cultivate
busines-to-business activities which will increase the local tax revenues as well as create
new jobs, again aligning with the Port's Century Agenda
*Port business interests tie closely to the health of aviation, maritime/logistics, manufacturing and
construction/trades clusters. Tourism is another important industry to the Port.
4. Identify project budget and match funds using the table below:
Category: Port of Seattle
Funds:
Matching
Funds:
Total
Funds:
Example: Staffing
CITY OF AUBURN, ECONOMIC
DEVELOPMENT STAFF,
PROGRAM MANAGEMENT
18,000.00 18,000.00
Example: Consultants
BUY LOCAL
PROGRAM/MARKETING
30,000.00 15,000.00 45,000.00
Example: Goods and Services
BUSINESS INCUBATOR
OPERATIONS
35,000.00 17,500.00 52,500.00
Example: Marketing
5. If you plan to use consultants or contractors to complete all or part of the project, please
identify the firm or type of firm you plan to hire for this project.
The following types of firms have been identified as potential consultants/contractors,
possibly needed to complete parts of the City of Auburn's ED Partnership Program:
Technical web support/development, social media marketing, local Chamber of Commerce,
Green River SBDC.
Page 115 of 115