HomeMy WebLinkAbout11-07-2017 Minutes City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, IVovember 7, 2017 - 10:00 AM —Conference Room 2
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MINUTES
I. CALL TO ORDER
Chair Jim Kelly called the meeting to order at 10:00 a.m. in Conference Room 2
located on the second floor of Auburn City Hall, 25 Wesi Main Street in Auburn.
Members present included Chair Jim Kelly, Chair Pro Tem Bill Petersen, and
Member Yolanda Trout-Manuel. Member Bob Baggett arrived at 10:06 a.m.
during discussion of Item V.C.S. Member-at-large David Cook was absent: Also
present were Board Attorney Doug Ruth and Board Secretary Danielle Daskam.
II. AGENDA AAODIFICATIONS
Claims for LEOFF 1 member numbers 52515, 349135, 937035, and 310533
were added to the agenda. An additional document was transmitted regarding
Item V.C.5 relating to LEOFF 1 member number 629199.
III. APPROVAL OF MINUTES
A. Minutes of the October 3, 2017 LEOFF Board Meetinp
Motion by Member Trout-IVlanuel, second by Chair Pro Tem Petersen to
approve the October 3, 2017 minutes as distributed.
MOTION GARRIED UNANIMOUSLY. 3-0
B. Minutes of the October 18, 2017 Special LEOFF Board Meetinq
Motion by Membe�Trout-Manuel, second by Chair Pro Tem Petersen to
approve the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. UNFINISHED BUSINESS
A. Pendinq Disabilitv Leave/Retirement Applications
There was no pending disabilif}r leave%retirement application.
B. Pending MedicaUHeacing/Vision/Dental Claims
1. LEOFF 1 Member#221843
Request for reimbursement of Medicare expenses in the amount of
$3,169,20. On September 5 a.nd October 3, 2017, the Board
tabled the claim pending receipt of the Social Security Form 1099
from 2014 and 2015. To date, no additional information has been
received.
LEOFF Board Minutes
November 7, 2017
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, November 7, 2017 - 10:00 ABA - Conference Room 2
Motion by Chair Pro Tem Petersen, second by Member Trout-
Manuel to table the claim for an additional month.
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MOTION CARRIED UNANIMOUSLY. 3-0
2. LEOFF 1 Member#221843
Request for reimbursement of inedical expenses in the amount of
$222.50 for services received on January 9, 2015 and April 24,
2017. On September 5 and October 3, 2017, the Board tabled the
claim pending the receipt of further information, including the
insurance/Medicare explanation of benefits statement, and an
explanation for the delay in submitting the claim within the policy
guidelines. No additional information has been reeeived.
Motion by Chair Pro Tem Petersen, second by Member Trout-
Manuel to table the claim for an additional month.
MOTION CARRIED UIVANIMOUSLY. 3-0
3. LEOFF 1 Member#444135
Request for reimbursement of inedical expenses in the amount of
$115.90. On September 5 and Oetober 3, 2017, the Board tabled
the claim pending the receipt of further information, including the
insurance/Medicare explanation of benefits statement. No new
information has been reeeived.
Motion by Ghair Pro Tem Petersen, second by Member Trout-
Manuel to table the claim for an additional month.
MOTION CARRIED UNANIMOUSLY. 3-0
V. NEW BUSINESS
A. Disabilitv_Leave/Reticement Applications
No new application for disability leave was received.
B. A�peals/Requests for Reconsideration
No request for reconsideration was received.
LEOFF Board Minutes
November 7, 2017
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, November 7, 2017 - 10:00 AnA — Conference Room 2
C. Medical/Hearing/Vision/Dental Claims
1. LEOFF 1 Member#728069
Request for approval/reimbursement of long-term care expenses
for the month of October 2017 in the amount of$5,965.00.
Motion by Chair Pro Tem Petersen, second by Member Trout-
Manuel to approve the claim in the amount of$5,965.00.
MOTION CARRIED UNANIMOUSLY. 3-0
- 2. LEOFF 1 Member#363477
a. Request for reimbursement of inedical expenses in the
amount of$6.02 for services received on August 10, 2017.
b. Request for reimbursement of inedical expenses in the
amount of$39.56 for services received on October 4, 2017.
Motion by Member Trout-Manuel, seeond by Chair Pro Tem
Petersen to approve the claims in the amount of$6.02 and $39.56.
MOTION CARRIED UNANIMOUSLY. 3-0
3. LEOFF 1 Member#779147
a. Request for reimbursement of vision expenses in the
amount of $189.98 for services received on October 21,
2017. The LEOFF 1 Member has not received vision
reimbursement in the past year.
Motion by Chair Pro Tem Petersen, second by Member
Trout-Manuel to approve the claim in the amount of$189.98.
MOTION CARRIED UNANIMOUSLY. 3-0
LEOFF Board Minutes
November 7, 2017
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City of Auburn Law Enforcement Offcer�s and Firefighters Disability Board
Tuesday, November 7, 2017 - 10:00 AM —Conference Room 2
b. Request for reimbursement of dental expenses in the
amount of $171.00 for services received on October 25,
2017.
#779147 BALANCE
2017 $1,200.00
LEOFF BOARD DATE
June 6 2017 $304.95 $895.05
Jul 5, 2017 $422.75 $472.30
Motion by Chair Pro Tem Petersen, second by Member
Trout-Manuel to approve the claim in the amount of$171.00.
MOTION CARRIED UNANIMOUSLY. 3-0
4. LEOFF 1 Member#970468
Request for reimbursement of dental expenses in the amount of
$50.82 for services received on August 22, 2017. The LEOFF 1
member's dental expense was previously determined to be
medically necessary.
(For clarification of these minutes, this item was discussed and
acted on after item V.C.6 of these minutes.j
Chair Pro Tem Petersen presided over the meeting during
consideration of this item.
Motion by Member Trout-Manuel, second by Member Baggett to
approve the claim in the amount of$50.82.
MOTION CARRIED UNANIMOUSLY. 3-0 Chair Kelly abstained.
5. LEOFF 1 Member#_629199
Request for reimbursement of dental expenses in the amount of
$1,217.00 for services received on November 1, 2017.
2017 $1;200.00 BALANCE
#629199 $1,200.00
October 3, 2017 $469.80 $730.20
LEOFF Board Minutes
November7, 2017
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, November 7, 2017 - 10:00 AM — Conference Room 2
Chair Kelly acknowledged receipt of the physician's letter regarding
LEOFF Board Member 629199.
Motion by Chair Pro Tem Petersen, second by Member Trout-
Manuel to accept the physician's statement of inedical necessity.
MOTION CARRIED UNANIMOUSLY. 4-0
Motion by Chair Pro Tem Petersen, second by Member Trout-
Manuel to approve the claim in the amount of$1,217.00.
MOTION CARRIED UNANIMOUSLY. 4-0
6. LEOFF 1 Member#321061
Request for reimbu�sement of dental expenses in the amount of
$163.40 for services received on October 10, 2017, The LEOFF 1
member's dental expense was previously determined to be
medically necessary.
Motion by Chair Pro Tem Petersen, second by Member Baggetf to
approve the claim in the amount of$163.40.
MOTION CARRIED UNANIMOUSLY. 4-0
7. LEOFF 1 Member#525154
Application for long term care dated September 5, 2017.
Motion by Chair Pro Tem Petersen, second by Member Trout-
Manuel to approve long term care for LEOFF 1 Member 525154.
MOTION CARRIED UNANIMOUSLY. 4-0
8. LEOFF 1 Member#349135
Request for reimbursement of inedical expenses in the amount of
$36.00 for services received March 23, 2017.
Motion by Member Baggett, second by Chair Pro Tem Petersen to
approve the claim in the amount of$36.00.
MOTION CARRIED UNANIMOUSLY. 4-0
LEOFF Board Minutes
November 7, 2017
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City of Aubu�n Law Enforcement Officers and Firefighters Disability Board
Tuesday, fVovember 7, 2017 - 10:00 AM =Conference Room 2
9. LEOFF 1 Member#937035 .
a. Request for reimbursement in the amount of$263.94 for
services received May 2017 to October 2017.
Motion by Chair Pro Tem Petersen, second by Member
Trout-Manuel to approve the claim for reimbursement of
monthly dues at a fitness center.
Chair Kelly acknowledged the claim was accompanied by a
physician's statement instructing the member to participate
in a regular exercise program.
Chair Kelly questioned whether instruction to participate in a
regular exercise program equates to a membership in a
fitness center.
Chair Kelly noted the new medical program anticipated to be
implemented January 1, 2018 for Medicare eligible members
will provide a Silver Sneakers fitness program.
Member Baggett stated there are other alternatives for a
regular exercise program.
MOTION FAILED. 2-2 Chair Kelly and Member Baggett
voted no.
b. Request for reimbursement of vision expenses in the
amount of $219.98 for services received on May 19, 2017.
The LEOFF 1 IVlember has not received vision expense
reimbursement in the past year.
Motion by Member Baggett, second by Chair Pro Tem
Petersen to approve vision expenses in the amount of
$219.98.
MOTION GARRIED UNANIMOUSLY. 4-0
c. Request for reimbursement of vision expenses� in the
amount of$139.99 for services received on May 31, 2017.
Motion by Member Trout-Manuel, second by Member
Baggett to approve the claim in the amount of$139.99.
LEOFF Board Minutes
November 7, 2017
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, November 7, 2017 - 10:00 ANi —Conference Room 2
MOTION CARRIE=D UNANIMOUSLY. 4-0
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d. Request for reimbursement of vision exam expenses in the
amount of$75.00 for services received on May 10, 2017.
Motion by Chair Pro Tem Petersen, second by Member
Trout-Manuel to approve the claim in the amount of$75.00.
MOTION CARRIED UNANIMOUSLY. 4-0
10: LEOFF 1 Member_#310.533
Request for reimbursement of dental expenses in the amount of
$137.00 for services received on October 30, 2017.
j#310533 �� $1,200.00 BALANGE
�`2017 i _____ $1,200.00
_____.__.___ � __
�
�August 1, 2017 � $263.00 $937.00
Motion by Chair Pro Tem Petersen, second by Member Baggett to
approve the claim in the amount of$137.00.
MOTION CARRIED UNANIMOUSLY. 4-0
D_ Other Discussion
1. Police LEOFF Representative Election
Secretary Daskam reported that nominations for the Police LEOFF
Board Representative closed October 19, 2017. One nomination
was received, and it was from the current Police LEOFF Board
representative, Jim Kelly. In accordance with the LEOFF Policies
and Proeedures, Jim Kelly is elected to a new term as Police
LEOFF Representative from January 1, 2018 to December 31,
2019.
2. Member-At-Large Resignation
The LEOFF Board received a letter of resignation from Member-at-
large David Cook. Mr. Cook stated he has moved from the area
and outside the city limits of Auburn; therefore, he is no longer
eligible to serve on the Board. Mr. Cook thanked the LEOFF Board
members for the opportunity to serve on the Board.
LEOFF Board Minutes
November 7, 2017
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, November 7, 2017 - 10:00 AM —Conference Room 2
The Board Secretary will publish a notice in the local newspaper
requesting those interested in serving on the LEOFF Board submit
a letter of interest to the Board.
3. Board Attorney Ruth reminded that in even numbered years the
policies and procedures are to be reviewed for any changes or
amendments, He requested members subm�it any recommended
amendments to him.
VI. ADJOURNMENT
There being no further business, the meeting adjourned at 10:25 a.m.
APPROVED this �� day of /�G� , 2017.
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JI KELLY, CHAI Danielle Daskam, Board Seeretary
LEOFF Board Minutes
November 7, 2017
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