HomeMy WebLinkAbout12-20-2017 Agenda �
�
Airport Advisory Board
Regular Meeting
December 20, 2017, 7:30 AM
Airport Office
Conference Room 1
AGENDA
A. CALL THE MEETING TO ORDER/ROLL CALL
B. PUBLIC COMMENT: Members of the public may make comments at this time on any items
not appearing on the agenda that are of interest to the public and are within the jurisdiction
of the Board. Comments relating to items on today's agenda are to be taken at the time the
item is heard. The Board Chair determines time allotted to each speaker.
C. APPROVAL OF MINUTES: November 15, 2017
D. PRESENTATIONS:
1. NONE
E. BOARD ACTION ITEMS: Please note that Board action items are recommendations only to
the City Council pursuant to the Board's adopted role as an advisory only body to the City
Council.
1. ORDINANCE NO. 6663 —AMENDMENT TO SECTION 2.33.010 OF AUBURN CITY
CODE (NUMBER OF BOARD MEMBERS)
Recommended Mofion—Move to Recommend Approval of Ordinance No. 6663 to the
Auburn City Council.
2. 2018 ANNUAL BOARD WORK PLAN
Recommended Motion — Move fo Recommend A) Presentation of the 2018 Annual
Work Plan to the Auburn City Council by the Board Chairperson; and B) Approval of
the 2018 Annual Board Work Plan fo the Auburn City Council.
F. BOARD DISCUSSION ITEMS: Please note that no action will be taken on Board discussion
items.
1. SUMMARY OF RESPONSES TO AIRPORT USERS SURVEY
2. 2018 MEETING SCHEDULE
3. STATUS UPDATE - COMPETITIVE MARKET ANALYSIS AND LONG-TERM RATE
STUDY
4. STATUS UPDATE - FACILITY CONDITION ASSESSMENT
5. STATUS UPDATE —JET A FUEL PROGRAM
Page 1 of 2
Ph: 253-333-6821 Fax: 253-333-6822
Email: info@s50wa.com Website: www.s50wa.com
Airport_Advisorv Board Meetin� Aaenda December 20, 2017
6. STATUS UPDATE—AIRPORT WAYFINDING SIGNAGE
7. AIRPORT ADVISORY BOARD—TRACKING MATRIX (GENERAL BUSINESS)AND
2017 ONLY STRATEGIC BUSINESS PLAN PRIORITI(ACTIONS MATRIX
G. BOARD GUIDAiVCE AND INFORMATION ITEMS:
1. AIRFORT MANAGER'S REPORT
H. SCHEDULE FOR UPCOMING NIEETINGS: Scheduled meetings of the Auburn Advisory
Board are as follows`:
2018 Meeting Schedule will be discussed at the Board's December 20, 2017 meeting.
Unless otherwise noted and advertised, all meetings will start at 7:30 a.m. and will take
place at the Auburn Airport Office Conference Room 1 located at 2143 E St. NE, Aubu�n,
WA 98002.
_
*Please note that subject to advanced public noticing the Board may elect fo schedule
additional special meetings beyond the meeting dates specified above.
I. ADJOURNMENT OF MEETING
�
Page 2 of 2
AUBURIV AIRPORT ADVISORY BOARD
MEETING MINUTES
MEETING DATE: November 15, 2017
MEETING TIME: 7:30 A.M.
MEETING LOCATION: Aubum Municipal Airport, 2143 E ST NE Suite #1
Aubum WA 98001
Meeting Attendance Record:
: o , o o -
John Theisen, Chairperson
Sparrow Tang, Board Member
Mark Kornei, Board Member
Deanna Clark, Board Member
Kevin Snyder, Community Development & Public Works Director
Ingrid Gaub, Assistant Director of Engineering Services/City Engineer
' •o .�-
Jamelle Garcia, Aviation Management Group, LLC
Guillermo Arevalo, Aviation Management Group, LLC
Tanya Rottkamp, Aviation Management Group, LLC
•- � - � •
Danielle Butsick (Tenant/Citizen)
Bob Meyers, Citizen
1
A. CALL THE MEETING TO ORDER; Chairperson Theisen called the meeting
to order and welcomed attendees and guests. Chairperson Theisen noted that
IBoard Member Gary Gustafson was an �excused absence.
B. FOLLOW UP ON PUBLIC COMMENTS FROM PREVIOUS MEETING:
None
C. APPROVAL OF MINUTES: A motion was made and seconded to approve
the Auburn Airport Advisory Board Meeting Minutes of October 18, 2017.
D. PRESENTATIONS: Classic Helicopters was unavailable for their
presentation and asked to be rescheduled for the January 2018 meeting.
E. BOARD ACTION ITEMS: None
F. BOARD DISCUSSION ITEMS:
1. Mr. Snyder reviewed the revision to the Auburn City Code to increase the
Aubum Municipal Airport Advisory Board from 5 to 7 members. Following
discussion, the Board requested staff to bring back the proposed code
change to Chapter 2,33 of the Auburn City Code for Board action at its
December 20, 2017 meeting
2. Mr. Snyder reviewed the 2018 Annual Board Work Program. The work plan
is prepared each calendar year as a focused work plan for the Board to utilize
in agenda setting, coordination with the City staff, development of policy and
fiduciary recommendations to Gity Council. This will be an action item for
the December 20, 2017 AAB Meeting.
3. Ms. Gaub reported the City has completed all reference cheeks on FCS
Group who was chosen to complete the Analysis and Rate Study for the
Auburn Municipal Airport. The City is finalizing the contract and work begins
early December.
4. Ms. Gaub updated the status of Facility Condition Assessment. MENG and
the City have executed #he contract. MENG will complete the Airport walk
through on November 20, 2017 and November 21, 2017.
5. Ms. Gaub discussed the current status of Jet A Fuel. A draft agreement was
p�ovided to Cascade for review. City Risk Management is going through
requirements and a License Agreement for fueling on Cascade's property or
a locafion mutually agreeable between the City and Cascade.
� Additionally, a separate license agreement from the City offering AMG_to
provide Jet A fuel to airport tenants and visitors.
6. Mr. Snyder reported the Wayfinding Signage for the Airport is scheduled to
be completed by the end of the year. There will be 15 signs in different
locations around fhe City along with two (2) larger signs on Highway 167.
Mr. Snyderreported a replacement airport entrance sign is almost completed
including the airport logo.
2
7. Mr. Snyder gave an update on the Wi-Fi status for the Airport and
surrounding areas. This project is on hold and will be revisited in a year.
8. The Airport tracking matrix was reviewed along with the 2017 Strategic
Business Plan Priority actions items.
G. BOARD GUIDEIVCE AND INFORMATION ITEMS:
1. AIRPORT MANAGER'S REPOF2T; Mr. Garcia presented the report which
included airport revenues with month-to-month and year-to-year
comparisons. Additionally, the occupancy report and current fuel operations
were reviewed and discussed.
H. SCHEDULE FOR UPCOMING MEETINGS:
The Board discussed with staff potential agenda topics for the November 15,
2017 scheduled meefing.
I. ADJOURNMENT OF MEETING:
There being no other business the Board Chairperson adjourned the meeting
at 9:30 a.m.
Prepared by:
Aviation Management Group, LLC on behalf of the City of Auburn
November 9, 2017
3
ORDINANCE NO. 6: 6 6 3
AN ORDINANCE OF THE CITY COUNGL OF THE CITY QF
AUBURN, WASHINGTON, AMENDING SECTION 2.33.010
OF CHAPTER 2.33 OF THE AUBURN CITY CODE
RELATING TO THE NUMBER OF MEMBERS FOR THE
MUNICIPAL AIRPORT ADVISORY BOARD ���
�
���
��.`�.``--``�-``�-�...�-�� �,�
WHEREAS, the Municipal Airport Advisory Boa�d�as pre�✓���ly established by City
��� ��
Council acfion; and � �
�.�� � ���
�..
�„`�-�.� .�� �
�� . . ��� .�
WHEREAS, the Airport Advisory Board specifir �2/Goal 5i of its Strategic
�� ��
Business Plan (adopted by City Coun��� ��.solution Na:� �<f4, December 19, 2016) its intent
� '�-�., �
to conduct a review of the current numbe��aut�ic�;��ci:,board ir��bers; and
"�-�-�..-��.... �
� �� �����
��� �h��� ��
���� � �R
��� �� �.,
WHEREAS,��irport Adv�ry Boar�ewed its current board composition of five
� � ��.
�� � �
members and concl�hat a ^ ��o seve���embers would provide additional volunteer
�,������..�� '�
�:.� `�-�`�
service o������s for in7'��t�`�rals interestin ,-he planning, development and operation of
��`'"�- `"`���,� �`-�'�
� the P��m Municipal�ir Qrt a<'��s provide additional knowledge, perspective, experience
�.�. � ��
and ski`���assist the Airp��dvis�oard in its role as an advisory body to the City Council;
and �`` �
, ��� �-�M
��
� ��
WHEREA�i��!�vember 15, 2017 meeting, the Airport Advisory Board took positive
���
�
motion aetion to reeommend to the City Council a modification to Section 2.33.010 of the
Auburn City Code to increase the total board membership from five members to seven
members.
----------------------------
Ordinance No. 6663
November 15, 2017
Page 1 of 5
NOW; THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows
Section 1. AMENDMENT TO CITY CODE. That Chapter 2.33 of the City
Code be, and the same is hereby amended to read as follows:
.��
Chapter 2.33 ���
MUNICIPAL AIRPORT ADVISOI���
��� ��`�--�
� �
Sections: ���' �~�-�
� ������
2.33.010 Creation. �� �....�...
__ e �. �.
-�� ���
-��_
2.33.020 Appointment-Terms `�TM�,� ���� '�.�=
2.33.030 Jurisdiction. �. �����-
2.33.040 Meetings of rr��t�i�al airport 2rt��sory board.
-_:
��-_ � �-'-.
� 2.33 010 Creation. � �``�
................. ..,..... .................................._.............................. ......� .``:�-��� �� ............................. ...........
�� ..... ;�..,,-� ............... . .................
�.� „�"�.�""'``�,. ..�.....
'"'"�
There is created a board����hall b�.��o ��t�i����aurn Municipal Airport advisory
�`~�.- `�. �.�� »��:.:
� � �,.�� .�,,�.
board, which shall co�sE� of sev-� �e m�� l�rs, who shall serve without remuneration,
�``�`' � :�.
from a list provid�`��y the may�to be a��nted by confirmation of a majority of the
� ��
members of the city��t��cil, �.��.� =_.��t time�e first members thereof to be appointed
���- '�'�����"��....�'�.�
within a rea�t�� i�Je tim�`��r-the ordma��odified in this chapter becomes effective.
�����..w""w~-'..,..,� "�"`-.
(Ord ��� 1, 2�� rd.`�'-�-0, § 1, 1974.)
�� �`�-�_,,� �`�-�
�y . � �
2.33���.4�pointment�=.erms�
................. ................:z,.............................................................................................................................................................................................
..................... . .....
.. ...
� �.�
Annually;�ore often a�varranted, the members of the board shalf elect a chairrnan
��
�`�:..�n ,��
and secretary- czse du���shall be fhe duties indicated by such designation. The term
�.� ��
of office for the b�a���mbers shall be set up to five years from the date of appointment.
All appointees will serve until successors are appointed and qualified. If the board
eonsiders an issue that relates to a board member's business interest at the airport, the
board member shall disclose the fact and nature of the business interest prior to the taking
of any vote bearing upon said interest. (Ord. 6649 § 3, 2017; Ord. 6572 § 1, 2015; Ord.
5924 § 1, 2005; Ord. 5879 § 1, 2004; Ord. 5803 § 3, 2003; Ord. 2820 § 2, 1974.)
---------------------------
Ordinance No. 6663
November 15, 2017
Page 2 of 5
2.33.030 Jurisdiction.
.................................................................................................................................................................................................................................................................................................................................:.....
The board when organized shall have jurisdiction to advise the city council andlor its
committees regarding the following incidents involving the operation of the Auburn
Munieipal Airport:
A. Regarding construction, enlargement, improvement, maint���ce, equipment and
.-��.
operation of fhe Auburn Municipal Airport facilities; ��``
����.
B. Regarding adoption and amendment of all need fQr'��es an��gulations for the
��, ��....
government and use of the Auburn Municipal Air�����aci.lities; ��
�� �
t��� �=�--..�
C. Regarding leasing or assignment to priv ' arties, mur��'�ipal or state�ernments
or the national government, or departments of�of t��e, forthe oper�tion or use
�.
of any space, area, improvements �equipment o�� uburn Municipal Airport;
��-....� ���-..
���� ��
D. Regarding the determination of c�es��e��tals fo��use of any properties
� �� �
owned or under the control of the Aub`u�Munic�} _ �_� ort�� regarding the charges
-:�;--���`�"-^=�: . ��- ��: `'k"``-�-`.-�
for any services or accc�� �ns ancF��e�ecros an��ntlitions under which such
� � �:�
parties may be us�t�; � �
�..� � �",�:,
�� � �
�.:-�. � .:.;`"
E. Regarding the se�`��ig ar����r� �_ �nt o��t�ns as provided by law for liens and
�. ��°~`'�� `~���-.'�- �
`'~�-�.� :�..
enforce �of; r�<���rig the rep`�r� �:; or improvements or storage or care of
����-� �
any p, o�al prop�.- ��o e�the payment of any such charges;
���-' -� -��-�..----.
� �� ���
F. Reg��g the exerci��f all pa�rers necessarily incidental to the exercising of the
� �
general an�w�ublic power�ranted in this chapter; and also regarding the exercise of all
powers grant��the ci���y the laws of the state regarding the operation of municipal
-�.. ���`
� `.���
airports; '�..����
��
G. Repealed by Ord. 5924.
H. Promote and foster the development of the Auburn Municipal Airport for the benefit of
the citizens of the city;
---------------------------
Ordinance No. 6663
November 15, 2017
Page 3 of 5
I. Develop comprehensive and long-range plans for airport development and financing;
J. Maintain liaison with other governmental bodies regarding municipal airport
operations and financing. (Ord. 6572 § 1, 2015; Ord. 5924 § 1, 2005; Ord. 2820 § 3,
1974.)
�
2.33.040 Meetin�s of m,unicipal.airport advisory .board. _�ti�".
.......:. ..:...... ...:.......... ......... ................................................ .....................
. �
The board shall meet at least one time per quarter or as��= d to perform the duties of
�� �.��
the board and to fulfill the role of being an advisory bo`�o the ���ouncil. (Ord. 6572
�� �
§ 1, 2015; Ord. 5924 § 1, 2005; Ord. 2820 § 4 1��F'=�� �
' ���;` -�
��� �
�' ���````�``�`�"`��
Section 2. Implementation. The Ma� is herek� �thorized to ir�;, ment such
�.��_ :�..�'�
�:� ��
-�=,,,``��,� .��`=�:.``=
administrative procedures as may�be necessa � �-arry out the directions of this
�`�:,
�.� �--�..
�..
����� ���
legislation. �. ~���� `��Y
� �..�4..4.� .�,��
� �=�� ��..
Section 3. Severability. The��ovisia�tt�=t�- �is orcfrnance are declared to be
`���,:�"=:; �.,`:� ,��`'=' ��'`:,�
���� w``V�`
separate and sever�w:�fhe i��dity of�.,�clause, sentence, paragraph, subdivision,
.�� � �
� � �
section or portion���#his ordin��e, or the��alidity of the applieation thereof to any
"`� -y.=��~-�:.,`'�``~�"`�.°"'..��,,.~�. ��
�.,`"` --� `"�,,..'-- ���"�.�""'�.`�._ , .
person or����c���k�rot affec e�alidity of the remainder of this ordinance, or
--��..��. � ``
��h� ���
the v��;�'y of its ap� �ion���her persons or circumstances.
� `�� �
e:�tion 4. Effe����e Dat�his Ordinance shall take effect and be in force five
�� �
days from � µ�fter its pa�s�ge, approval and publication as provided by law.
� �
� ��
�-`���=-�
����:.
�
----------------------------
Ordinance No. 6663
November 15, 2017
Page 4 of 5
INTRODUCED:
PASSED:
APPROVED:
��
���
��
CITY OF AUB��� ��``
� �..�
�����- �`�`��
�� ����
_�.=`�:-�' F`-�.-
' _ -
'�NCY�.fi�KUS, MAYOF��
ATf EST`. ��� �`�
��
`"„�,.t-....�,�.�
����
��-:,�"'""`�-�..�:.,.;` �~�
��=:_.` ����
� ��=-��.� `�
Danielle E. Daskam, City��l�r� �������"�
���` 4~--�.`_.., �� �
�=`��'~� �� �
�_ � ��
APPROVED AS T�.�DRM: .���� �� �.,. ��
��=�: �`~�--���"`""--...�. �
��� .-...�_�..��y
-�....-�-ti``�� _ � ��
����� �`��
�� �� ��
Danf � Heid, City At�f�ey `'�s�::.
��� � �-�
�� 4
� ��
�
� � � .
��
��� �
�� ��
��
��
PUBLISHED:
Ordinance No. 6663
November 15, 2017
Page 5 of 5
����-.'k�
CTTY OF -*�---'��,-:'-%`�*
�`�. � �@I1101'at1C�U171
�-- ��°=��'�J �
* -'� � WASHINGTON
� ���
To: John Theisen, Chairperson, Airport Advisory Board
Gary Gustafson, Vice-Chairperson, Airport Advisory Board
Sparrow Tang, Member, Airport Advisory Board
Deanna Clark, Member, Airport Advisory Board
Mark Komei, Member,Airport Advisory Board
From: Kevin Snyder, AICP, Director of Community Development& Public Works
Date: December 14, 2017
Re: AGENDA ITEM E2—2018 Annual Board Work Plan
Goal #6 of KRA No. 2 of the adopted Airport Strategic Business Plan directs that the Board
should annually deyelop a work plan for the upcoming calendar. Specifically, this Goal
states
Prepare for each calendar year a focused work p/an for the
Board to utilize in agenda setting, eoordination with City staff
and development of policy and fiduciary recommendafions to
City Council.
Work plans serve two important key functions for an advisory body such as the Airport
Advisory Board. First, a work plan will assist the Board in insuring that it is efficient in the
conduct of its work. As a volunteer body, the Board should maximize its time together and
with staff to satisfy its advisory responsibilities as specified in Chapter 2,33 of the Aubum
City Code. Seeond, a work plan is an important communication tool to the City Council, staff
and interested parties about the focuses of the Board during the upcoming calendar year.
Work plans do not need to be overly detailed, but should present enough information to
provide clear guidance as to what the Board would like to work on. In addition, the number of
work tasks should not be excessive and should be reasonably tied back to the Board's
overall availability and ability to complete its advisory responsibilities.
In developing its work plan, the Board should consider the following:
� City Council established or adopted goals and priorities, including the City's
Comprehensive Plan, annual Gouncil goals, master plans, budget, and so on.
� Resource availability - budget, staff support, committee member time.
Page 1 of 9
• Depa�mental work priorities of the Community Development and Public Works
Department (department responsible for overseeing the airport).
• Board members' knowledge, interest, and expertise.
The 2018 Annual Work Plan approved by the Board will be presented to the Auburn City
Council at a future City Council meeting for potential Council adoption. During this
presentation, the Board chairperson accompanied by a staff representative from the
Community Development and Public Works Department should inform the Council of 1)
the past year accomplishments of the Board; 2) the Board's reasons for the proposed
work task items; and 3) resources availability for the Board and staff to accomplish fhe
work items and relationship of the proposed items to planned departmental activities for
the year.
During its review, the City Council may change or modify the Board's proposed work plan
so that it reflects Council priorities, available resources, and emerging issues. Once
adop#ed by City Council, the work plan serves as the basis for the Board' focus and effort
during the year, although the Council may, from time-to-time, refer other issues to the
committee during the course of a year.
During its November 15, 2017 meeting, the Board determined to take additional time to
consider potential work plan items. The Board requested staff place the consideration of
the 2018 Annual Work Plan as a motion action item on the Board's December 20, 2017
agenda. In taking any action, the Board is reminded that its action is a recommendation
only to the Auburn City Council.
To assist the Board in thinking about potential 2018 Annual Work Plan items, I have
excerpted relevant action items (annual and starting or ending in 2018) from the adopted
2017-2020 Strategic Business Plan. Also, please note that the Competifive Market
Assessment and Long-Term Rate Study project was funded by the City Council and will
be completed in 2018. In addition, the Facilities Assessment was also funded and the
final work product for this project will be available in January 2018, a.fter which potential
next steps will have to be evaluated that could impact the Board's workload as well as the
staff workload.
I have also prepared a working matrix fihat is 'ineluded as part of this memorandum for
Boardmembers to write down their thoughts for pofential work plan items.
Page 2 of 9
Relevant Excerpts from the 2017-2020 Strategic Business Plan
Annual Capital Airport The City is Annually Annually
Improvement Adviso.ry required by the
Program Board Federal Aviation
Review Administration
(FAA)and the
Washington State
Department ofi
Transportation-
Aviation Division
(WSDOT-
Aviation)to
annually submit
an updated
Capital
Improvement
Program(CIP):
The CIP forms
the basis for
potential state
and federal
funding for airport
capital
improvements. ln
coordination with
City staff,the
Board will
annually review
and advise on the
required update
to the Capital
Improvement
Program required
prior to its
submittal
Airport Porfion Airport Based on input Yea.r 2 Year 2
of City Six- Advisory from the Board of of
Year Capital Board d.rawing from the Biennia.l. B.iennial
Facilifies Plan curre.ntly Budget Budget
approved Master
Plan and
identified needs
through other
documentation,
City staff will
prepare updates
to the Airport
Element of the
Citys Six-Year
Capital Fac'ilities
Plan for
consideration and
action by the City
Council as part of
the biennial
Page3of9
bud et rocess
Wildlife Haza.rd Com .mu:nity Per the 2015 2"� 4�
Management Developmen Wildlife Hazard Quarter Quarter
Plan t&Public Management 2017 2018
Implementation Works Plan,obtain a
Director/Ciry scope of work
Engineer and budget,
modify Capital
Facilities Plan,
obtain required
permits and
approvals and
eonduct
recommended
tree removal
activities
Board Airport Conduct a review Annually Annually
Composition Advisory of the current
Review Board composition and
focuses of the
Airport Advisory
Board to
determine
potential for
recommended
eode ehanges.
Areas of interest
could include but
are not limited to
eurrent riumber of
authorized board
members and
specific Boarcl
foeuses
- - ._
Annual Board Airport Prepare for each Anrivall Annually
Work Flan Advisory ealendar year a y
Board focused work plan
for the Board to
utilize in agenda
setting,
eoorclination with
City sta.ff and
developm,ent of
policy and
fiduciary
recommendations
to Ci Council
__
Aviation pay Communiry Develop a plan for Annuall Annually
Developmen esfablishment of a y(first (first
t&Public free 1-day event event in
Works Aviation Day that in 2018)
Director/Airp is open to the 2018)
o.rt public a.nd will
Management provide up-close
vie.wing of a.ircraft,
aviation exhibits,
Page 4 of 9
Kids Zone,food
trucks,and more.
Pursue sponsors
to cover 100
percent of event
cost
Enhanced Innovation& Implement a more 1� 3�'
Phone System Technology robust phone quarter quarter
D.epartment system for 2018 2018
features like call
tree, integration
with Outlook.This
could be
accomplished by
extending the
Cit�s IP Phone
system to the
Airport thereby
implementing
unified
communications
including 4 digit
dialing and voice
mail
Unmanned In.novafion& Investigate the 4�' 2"�quart
Aerial Vehicle Technology potential quarter er 2018
(UAV)Training Department/ establishment of a 2017
Area Airport UAV training area
Managemen at the Airport for
' t use by City staff
for required UAV
flight training
subject to FAA
a roval
Recommendati Community Wo�lcing with the On- On-
ons -City's Developmen Board and City going going
10-Year t 8�Public Administrafion,
Economic Wo�ks evaluate and
Development Director imp.lement
Strategic Plan recommendations
of the Cit�s 1.0-
Year Eeonomic
Development
Strat ic Plan
- _ - - -
Airport Zoning Community Coord.inate with 1� 1�
Regulations Developmen Citys Community quarter quarter
Update t&Public Development 2018 2019
Works Service Area to
Director assess and
potentially
implement new
zoning regulations
amendments to
current City of
Auburn zoning
standards for the
Page 5 of 9
Airport and
surround.ing
properties to
address
operational needs
or requirements
and support
current and future
economic
development
efforts
Page 6 of 9
Board Working'Matrix for De�elopment of 2018 Annual Work Pian
;Proposed,Work Plan:ltem E : ` �Proposer i; : :Proposedi Work PlarrjDescr.iption " . `;Relevant C�ty;or:Strategic, ,; Comments.
�� ��; .; � , . ��
, . � �w '1.��., , ��, � Bus'iness:;Pl ��„�,,., ���
.�. � � . ... , � p , �� �, ,
;
,e�� an.'Goal r �
Page7of9
Board Working Matrix for'Development of 201:8 Annual Work Plan
y `,Proposetl�:Work,Plan ltem� 1�, Proposer, Proposed:Work Plan?Description'- . ':Relevant City.�orStcategic `'� Comments
. .
. . �
,.,� .�, ; s ;.. � ;, , � . . �
i � ��� � �. � � � �,, ,�, ,� �� �BusinessbPlan,Goa �,� � � ��
w.� � ,�„�,.>.��<� �,��. n �'s .�, .� . ,. �,.r. �.rafi,.c,� �A;� 5�.,. ;��i ,s�e�� �.,�e.. � �w x ,.�.�,1, 1�� ��'a.�.
. .�-. ,�,� ..�.. ,... <. ..„ � ,.. .x
„ � ,��, „ , � u, „�a� ,."...�� a
Page 8 of 9
Board Working Matrix for Development of 20�18 Annual Work Plan�
' Pro ased�Work Plan Item �;Pr"o oser s.r` ' ;P.ro osed'Work PIan:Descri 'tion•:: . ,. :''Relevant Ci` ,or'Strat ic ,,�: Comments
p,,, p t�> p� p. h/ e9 tr , � '
, .
,
aY..^ b ;� ,i .,� ! .a.��"" +� S �� w�u m;, "� a��7a�^�.x;.rq
. ., . . . . .. ,
... k. . � �� .q� .�. ���
" �w � . .� ,�.,� �� '.. .i:.�. ,,.�r:i, �� .< .�.eo.,�ru .�., D., �e.�,� ,�W.. E a�,., .t\mr.a nt�, w��`a^R,�„U
.
' ?Busine`ss.Plan�Goal
.: ,. ,,, .w,:t � �:,,
;
ti...� �,. � �
, . .. .,�.�,, ,.. � ti ,.ov , �:�,..
Page 9 of 9
AORPORT ADVISORY �O�►RD - TRi4CKI�BG 11AATRIX
LEAD� PROJECT CURRENT STATUS WHAT'S NEXT 3TART EST. EST. COST �
DES.CRIPTIONi , . DATE° COMPL.., �
DATE
. . -a .
City Strategic Board reviewed and discussed' 2017 only priority matrix ' Board to continue to review and discuss 2017 onlyaetion items. On- On- Action costs will '
Business Plan action items at March 15,2017,April 19,2017, May 17, 2017, going ,going be identified for
June 21, 2017, July 19, 2017, August 23, 2017, and each action at
September 20, 2017 meetings. time of Board
effort
City Airport City Council passed 2U17-2018 Biennial Budget and 2017- Finance Director Coleman provided CityCouncil an update on the On- On- N/A
Enterprise 2022 Capital'Improvement Program 2"d Quarter 2017 Financials on August 14, 2017; staff provided going going
Fund airport related information to the Board from this update. 3ro
Quarter 2017 Financials to be presented to the City Council on
11/27/17. Copy of the financial report presented to City Gouncil
on 11/27/17 was se aratel emailed to the Board.
City/CW Runway Federal environmental review effort complete. FAA issued a Fedecal grant has been closed out. 03/2015 07/2017 $248;308
Enhancement Finding� of No significant Impact and Record of Decision (90/5/5)
Project — (FONSI/ROD) on January 20, 2017 and the public
Environmental informational review period ended on February 6, 2017
Review
City/CW Runway Scoping for consultant design work underway. Working with Federal grant obligation is cornplete with FAA. Completing the 06/2017 06/2018 $333;333
Enhancement FAA on their grant process. Submitted grant application on consultant design agreement pending FAA approvals. (90/1'0)
Project — May 12, 2017 for5%State funding match. FAA has indicated
Design that it may require that property acquisition occurs with
ro'ect construction.
City/CW Runway Scheduled to begin this phase in 2018 following the Design phase approval and applying for and obligating State and 06/2018 06/2019 $1,833,333
Enhancement completion of the Design Phase. Federal Grant funding in 2018. (9015/5)
Project —
Construction.
City Facility Consaltant Selection is in process with an RFP to be Evaluation is underway and a draft for review is anticipated by the 07/2017 12/2017 $50,000
Condition published in Mid-August. end of 2017.
Assessment
City On-going Continue to pucsue right-of-first refusals on ALP identified Work with Economic 'Development staff on targeted marketing On- On- TBD
Busimess acquisition parcels efforts going going
Develo ment
WSDOT/ AGIS 8tudy Project work completed in December 2016. Report is complete and we have received the data from 08/2015 10/2017 'FAA/WSDOT
PSRC/FAA WSDOT/FAA. 1�00%
12/14/201�7 1
AIRPORT ADV9SOB�Y �OARD - �RAC9�CING IUTAI'RIX
' � � i o � s
AAB Priority KRA Goal Key Result AreaLGoals Lead Narr:ative Description Start Completion
Ranking Reference : # (Notin Priority Qrder) Date2 Date
' i
1 1 5 Develop and i'mplement a Jet-A- Community ' Based'on interest from the Board and other interested parties, the 1� � 4th Quarter
Fuel temporary pilot program Development& cur.rently adopted Capital Facilities Plan had� proposed the Quarter 2017
Public Works permanent installation of Jet-A-Fuel fuel service. Howeyer, b.ecause 2017
Director/City of'1)uncertain market need and res,ponse to warrant investment;and�
Engineer 2) higher than anticipated costs, permanent imstallation cannot be
achieved in the near-term: Funding for the temporary pilot program
has been included in the proposed 2017-2022 City Capital Facilities
Plan. On September 11, 2017 City Council concurred with the
Rrivate Partnership Option and staff are working on the Draft
Operating Agreement. Draft License Agreement with Cascade in
process and Operating Procedures being finalized: Amendment to
AMGs contract is antiei ated in the 1�Quarter of 2018.
1 2 6 Annual Board Work Plan Airport Advisory ' Prepare for each calendar year a focused work plan for the Board to Annually Annually
'Board utilize in agenda setting, coordination with City staff and
development of policy and fiduciary recommendations to City
Council
1 —Should be 2 3 Long-Term Rate Study Airport Rates charged to tenants and users of the airport are the primary 2nd 4tn(�uarter
part of market Management funding source for the airport, excluding grants for capital' Quarter � 2018
study effort development. To assure that the Airport Enterprise Fund remains 2017
self-sustaining into the future,current and future rate structures must
be evaluated balancing macket competitiveness with short-term and,
long-term airport operation needs. Contract executed and work has
be un.
1 3 1 Competitive Market Assessment Community Engage with a qualified professional with experience in airport 2St 4ro quarter
Study Development 8 market analysis to assess the Airport's current and future sub- quarter 2018
Public Works regional and regional market positions and identify strategies for 2017
Director maintaining and enhancing these positions. Contract executed and
work has be un.
1 3 2 Recommendations -City's 10- Community Working with the Board and City Administration; evaluate and On- On-going
Year Economic Development Development 8� implement recommendations of the City's 10-Year Economic going
Strategic Plan Public Works Development Strategic Plan.
D.irector
' KRA 1=Airport Capital Improvement Program; KRA-2=Airport Operations;KRA-3=Esomomic Development
z Please note that actions that start in 2017 and extend into 2018 are�isted.
12/14/2017 2
AIRPOR� ADVISORY BOARD - TRACKING IVIATRIX
• � � � • • e
AAB:Prior:ity KRA ; Goal# ; Key�Result ArealGoals �ead �Narrative-Descripti'.on ; Stact Completion
' Ranking ' Reference3 � (Not in Prior.iry Order} ', Dat'e4 Date
1 3 5 Current Developrnent Sites Comrnunity Mar.ket and lease the two on-airport development sites approved�in 1 St 4tn quarter
Marketing Development& the approved Airport Master Plan to prospective tenants and quarter 201'7
Pu61ie Wocks developers5 2017
Director/City Real
Estate
Analyst/Airpo�t
Mana ement
1 3 6 Airport Growth Areas Community Pursue opportunities for physical growth of the Airport consistent 1� 4th quarter
Development& with the approved Airport Master Plan including but not limited to quarter 2017
PublicWorks acquisition of first rights of refusal on potential future acquisition ' 2017 �
Director/City Real propertiess
Estate Anal st/
2 2 1 Airport Vision/MissionNalues Airport Advisory Develop Airport specific vision statement, mission statement and 1� July 19,
Board values—completed. quarter 2017
20T7
2 2 2 Annual Tenant Survey Airport Prepare, transmit and analyze with the Board an annual tenant Annually Annually
� Management survey. The questions will be developed in consultation with� the July 19,
Board and tenant feedback will be shared with the Board for potential 2017
immediate action; if appropriate or incorporation .into the Strategic
Busihess Plan.
2 2 8 Long-Term Airport Managernent Community Evaluate with Board, City Council; City Administration and 1� 4t''Quarter
strategy Development& appropriate stakeholders a long-term airport management strategy quarter 2017
Public Works Anticipate beginning Board Discussion on this soon. 2017
Director
3 KRA 1 =Airport Capital Improvement Program;KRA-2=Airport Operations;KRA-3=Economic Development
4 Please note that actions that start in 201'7 and extend into 2018 are,listed.
5 Please note that the timeframes shown for this Goal are aspirational:The ability to achieve them in the timeframes stated are influenced by market factors beyond the City's direct controL As such,this Goal may not
be achieved'in the specified timeframe,however,the City will pursue all reasonable and appropriate actions to do so.
6 Please note that the timeframes shown for this Goal are aspirational.The ability to achieve them in the timeframes stated are influenced by market factors beyond the City's direct control.As:such,this Goal may not
be achieved in the specified timeframe,however,the City will pursue all reasonable and appropriate actions to do so.
12/14/2017 3
A6RPORT A�VISORY �OARD - TRACKING MA�RIX
' � � � o � •
AAB Pr;iority �KRA Goa ' Key Result ArealGoals Lead Narrati�e Description ! Start � Completion
:Rankin ; Reference I# (Not in Pri,ority Order)� ' Date ' D�te
2 2 9 Airport Marketing Plan Qommunity Prepare a comprehensive marketing plan that will act as a 3ro 2"d Quarter
' Development 8� communication and implementation tool that can be used to achieve , Quarter 2048
Public Works the goals established for the Airport.The Plan will utilize the Five Ps 2017
' Director (Froduct, Price, Placement, Promotion, and People) that focus on .
the oints of view of the Air ort`s tar et aadiences
3 1 6 Wildlife Hazard Management Plan Community Per 4he 2015 Wildlife Hazard Management Plan, obtain a scope of 2"d 4tn Quarter
Implementation Development& work and budget, modify Capital Facilities Plan, obtain required Quarter 2048
Public Works permits and approvals and conduct recommended tree removal 2017
Director/City activities. Century West is currently reviewing the Plan and will
Engineer prepare a technical memorandum to City staff recommending key
next ste s.
3 2 5 Board Composition Reyiew ' Airport Advisory Conduct a review of the cunrent composition and focuses of the Annually Annually
Board Airpoct Advisory Board to determine potential for recommended code
changes.Areas of interest could include but are notJimited to cucrent
number of authorized board rnembers and s ecific Board focuses
Purposely left 1 1 Annual Capital Improvement Airport Advisory The City is required by the Federal Aviation Administration(FAA)and Annually Annually
blank—being Program Review Board the Washington State Department of Transportation-Aviation 9/20/2017
done or to be Division (WSDOT-Aviation) to annually submit an updated Capital
done Improvernent Program (CIP). The CIP forms the basis for potential
state and federal funding for airport capital impro�ernents. In ,
coordination with City staff,the Board will annually reviewand advise
on the required update to the Capital Irnprovement Program required
prior to its submittal. Reviewed with the Board at its 09/20/17 regular
meetin .
Purposely left 2 4 Updated Airport Documents and Airport Conduct an update of all airport related documents and forms to 1St 3'� Quarter
blank—being Forms Management ensure that they are legally compliant, easy to use and are available Quarter 2017
done or to be for fill in and download on all appropriate websites 2017 Complete
done
Purposely left 2 18 Ummanned Aerial Vehicle (UAV) Innovation & Investigate the potential establishment of a UAV training area at the 4tn 2"aquarter 2018
blank—being Training Area Technology Airport for use by City staff for required UAV flight training subjeet to quarter
done or to be Department/Rirport FAA approval 2017
done Mana ement
12114Y2017 4
�►IR�OR� ADVBSORV �OARD — �RACKING IVIA�RIX
- � � � o . .
AAB Priority ' KRA Goa Key Result Area/Goals �Lead! Narrative'Descrip#ion Start Comptetion
Rankin ' Reference 1# (Not in Pr.ioriry Order) Date 'Date
Purposely left 2 12 Airport Wayfinding Signage Community Design;fabcication and'installation of new and additional airport 2"d 3ro quarter
blank—being Development& way-finding signs on keyCity transportation corridors. City quarter 2017
done or to be Public Works installation of signs is anticipated before the end of 201 Z. Received 2017
done Director notification from WSDOT that it would not approve 2 additional
si ns on SR-18.
Purposely left 2 15 Annual Lease Rates Survey& Real Property— Conduct comparison survey and valuation analysis for rates for Annually Annually
blank—being Analysis Mayor's Open T and Closed Hangars,Tie-Downs. 8/23/2017
done or to be Office/Airport
done Mana ement
Purposely left 2 16 Airport Municipal Broadband Innovation & Extend City's Municipal Broadband service to the Aitport. Currently, 3ro 4th qwarter
blank—being Service Technology the City's high speed fiber optic network has been extended to the quarter 201'7
done or to be Airport. Building off of this network,wireless broad band services will 2017
done be installed at the Airport for use by tenants, guests and visitors to
provide a valuable user experience. City staff is cunrently working
with IT Department staff on extension of WiFi and MiFi to the airpoct
_ office and han ars.
12/14/2017 5
IVlonthly Report for December Z017
Year to Date Totals through November 2017
2016 2017 %of Chan�e
Income $790,343 $832,376 +5.3%
Fuel Gallons Sold 79,416 83,229 +4.8�0
Occupancy
51 of 89 Tie Downs
71 of 71 Closed
63 of 68 Open Hangars(Holding open during repairs will be 68 of 68 January 2018)
14 of 17 Storage Units
Wait List 29 on the list-all waiting on Closed Hangars