HomeMy WebLinkAbout01-02-2018 CITY COUNCIL AGENDACity Council Meeting
J anuary 2, 2018 - 7:00 P M
City Hall Council Chambers
AGE ND A
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I .C AL L T O O RD E R
A.P ledge of Allegiance
B.Roll Call
I I .ANNO UNC E M E NT S, P RO C L AM AT IO NS , AND P RE S E NTAT IO NS
A.P roclamation - “PyeongChang, S outh Korea W inter Olympic
Games Month”
Mayor B ackus to proclaim February, 2018 as “P yeongC hang, South K orea W inter
Olympic G ames Month” in the city of Auburn.
I I I .AP P O INT M E NT S
A.E lection of D eputy Mayor
I V.AG E ND A M O D I F IC AT I O NS
V.C I T I ZE N INP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A.P ublic Hearings - (No public hearing is scheduled for this evening.)
B.Audience P articipation
Thi s i s the place on the agenda where the public is invited to speak to the City
Counci l on any issue. Those wi shi ng to speak are reminded to sign in on the form
provi ded.
C .C orrespondence - (T here is no correspondence for Council review.)
V I .C O UNC IL AD HO C C O M M IT T E E RE P O RT S
C ouncil Ad Hoc C ommittee Chairs may report on the status of their ad hoc Council
C ommittees' progress on assigned tasks and may give their recommendation to the
C ity Council, if any.
V I I .C O NS E NT AG E ND A
All matters l isted on the Consent Agenda are considered by the City Council to be
routine and wi ll be enacted by one moti on in the form listed.
A.Minutes of the D ecember 18, 2017 R egular Meeting
Page 1 of 53
B.C laims Vouchers (C oleman)
2017 Claims vouchers 446998 through 447001, and vouchers 447003 through
447151 in the amount of $1,616,837.25 and three wire transfers in the amount
of $157,154.09 and dated J anuary 2, 2018.
2018 Claims voucher 447002 and voucher 447152 through voucher 447164 in the
amount of $139,579.97 and two wire transfers in the amount of $533,009.01 and dated
J anuary 2, 2018.
C .P ayroll Vouchers (Coleman)
P ayroll check numbers 537698 through 537717 in the amount of $505,557.93 and
electronic deposit transmissions in the amount of $1,808,548.52 f or a grand total of
$2,314,106.45 for the period covering D ecember 14, 2017 to December 27, 2017.
(RECOM M ENDED ACTION: City Council approve the Consent Agenda.)
V I I I .UNF I NI S HE D B US I NE S S
I X.NE W B US INE S S
X .O RD I NANC E S
A.Ordinance No. 6661 (S nyder)
A n O rdinance of the City Council of the C ity of A uburn, Washington, amending Title 18,
of A uburn City Code, relating to the methodology used to calculate residential density
and the lot size standards within various residential zoning designations
(RECOM M ENDED ACTION: City Council adopt Ordinance No. 6661.)
X I .RE S O L UT IO NS
A.R esolution No. 5335 (Snyder)
A R esolution of the City Council of the C ity of A uburn, Washington, authorizing the
Mayor to execute an agreement with the other jurisdictions of the South County A rea
Transportation Board
(RECOM M ENDED ACTION: City Council adopt Resolution No. 5335.)
B.R esolution No. 5338 (Snyder)
A R esolution of the City Council of the C ity of A uburn, Washington, authorizing the
Mayor to execute the agreement accepting a grant from the Washington State
Transportation I mprovement B oard for design and construction of the Auburn Way
North S idewalk I mprovement P roject
(RECOM M ENDED ACTION: City Council adopt Resolution No. 5338.)
X I I .M AY O R AND C O UNC I L M E M B E R RE P O RT S
Page 2 of 53
At this ti me the Mayor and City Council may report on significant i tems associated with
their appoi nted positions on federal, state, regional and local organi zations.
A.Fr om the Council
B.Fr om the M ayor
X I I I .AD J O URNM E NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail . Complete agenda packets are available for revi ew
at the City Clerk's Office.
Page 3 of 53
AGENDA BILL APPROVAL FORM
Agenda Subject:
Election of Deputy Mayor
Date:
December 26, 2017
Department:
City Council
Attachments:
Council Rules - Section 12
Budget Impact:
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:January 2, 2018 Item Numb er:
Page 4 of 53
SECTION 12 - DEPUTY MAYOR
12.1 Annually or more often as deemed appropriate, the members of the City Council,
by majority vote, shall designate one of their members as Deputy Mayor for such
period as the Council may specify.
A. Any member of the City Council may be nominated for the position of
Deputy Mayor by having that Councilmember’s name placed in nomination
by a Councilmember, provided that the name of the most senior member of
the City Council who has not previously served as Deputy Mayor shall
automatically be placed in nomination for the position of Deputy Mayor. [The
nomination of a councilmember for the position of Deputy Mayor does not
require a second, and a councilmember may nominate him or herself.]
1. For the purposes hereof, the most senior member of the City Council,
seniority shall be determined by:
(a) The number of consecutive years, months and days served;
(b) If the number of consecutive years, months and days served
by two or more members of the City Council are equal, the
member of the City Council who received the greater/greatest
number of votes in the most recent general election in which
such members were elected to the City Council shall be
deemed most senior.
2. If the most senior councilmember declined the automatic nomination,
the name of the next most senior member of the City Council shall
be automatically be placed in nomination for the position of Deputy
Mayor.
3. If all members of the City Council have previously served as Deputy
Mayor, there shall be no automatic seniority nomination.
4. Other than for the automatic nomination of the most senior
councilmember who has not previously served as deputy Mayor, all
other nominations for the position of Deputy Mayor shall be made by
members of the City Council on the dates of election for the Deputy
Mayor position.
5. In connection with the selection of Deputy Mayor, it is strongly
suggested that councilmembers approach the election in an open,
transparent and respectful manner, avoiding anything that
jeopardizes harmony among councilmembers.
Page 5 of 53
B. The Councilmember receiving a majority of the votes cast by the members
of the City Council shall be elected Deputy Mayor. A Councilmember may
vote for him or herself.
C. The names of all nominees for the position of Deputy Mayor shall be
included in the vote.
D. If no single Councilmember received a majority of the votes cast, a second
vote/ballot, between the two nominees who received the largest number of
votes, would be needed. In the second vote/ballot, whichever of these two
nominees received the larger number of votes would be elected to the
position of Deputy Mayor.1
E. The Deputy Mayor shall serve at the pleasure of the Council.
A. In the event of the absence or unavailability of the Deputy Mayor, the
longest serving member of the City Council, other than the Deputy Mayor,
shall serve as interim Deputy Mayor until the return of the regular Deputy
Mayor.
G. If the designated Deputy Mayor is unable to serve the full term of the
position of Deputy Mayor, the Council shall designate the next senior
member of the City Council as Deputy Mayor for the remainder of the term.
If the appointment is declined the process shall continue until a Deputy
Mayor is designated.
H. In the event that the councilmember selected as Deputy Mayor is unable to
perform the duties of the position of Deputy Mayor, or fails to act in
accordance with the City Council Rules of Procedure, the City Council may,
by a majority vote of the full City Council, remove the Deputy Mayor from
this position, in which case, the next senior councilmember shall assume
the position of Deputy Mayor for the balance of the year. If the next senior
councilmember is unwilling or unable to assume the position of Deputy
Mayor, the position of Deputy Mayor shall be filled by a majority vote of the
full City Council.
[See RCW 35A.12.065.]
12.2 The Deputy Mayor, as the head of the legislative branch of the City, shall perform
the following duties:
1 It may be that if there were a larger number of nominees in the initial election, there would not be (only) two
councilmembers who received the largest number of votes. For instance, if one nominee received three votes a second
nominee received two votes and a third nominee also received two votes, it might be appropriate to have an initial run
off between the second and the third nominees to determine who would be included in the final run-off against the
first nominee.
Page 6 of 53
A. Intra-Council Relations:
1. Serve as the Chair of the Council Study Sessions;
2. Serve as an ex-officio member of all other ad hoc committees of the
City Council, provided that attendance by a quorum of the City
Council at ad hoc committee meetings shall comply with the Open
Public Meetings Act (RCW 42.30), unless expressly exempted.;
3. Assist in new councilmember training;
4. Support cooperative and interactive relationships among council
members;
5. Work with Administration to prepare agendas for Council Study
Sessions;
6. Preside over the Study Sessions of the City Council, and work with
the chairs of the Special Focus Areas on the portions of Study
Sessions over which the Special Focus Areas chairs preside.
B. Mayor-Council Relations:
1. Help maintain a positive and cooperative relationship between the
Mayor and the City Council;
2. Act as conduit between the Mayor and the City Council on issues or
concerns relating to their duties;
3. Preside over Regular Meetings of the City Council in the absence or
unavailability of the Mayor;
4. In the event of the a prolonged absence or incapacitation (a state of
disability that prohibits the function of duties) of the Mayor, the
Deputy Mayor shall perform the duties of the Mayor.
(a) A prolonged absence is defined as requiring a leave of
absence that prohibits the performance of the duties of the
office. Vacation leave for periods up to two weeks, illnesses
requiring an absence of less than two weeks, out of state or
out of country travel lasting not more than two weeks, or other
Page 7 of 53
similar short-term absences shall not be considered
prolonged absences.
(b) In the event of a disaster, emergency, or other similar
circumstance, where the Mayor is out-of-town and unable to
carry out the duties of the office of Mayor, the Deputy Mayor,
in consultation with the Mayor, shall act as Mayor until the
return and availability of the Mayor;
5. The Deputy Mayor shall also stand in on behalf of the Mayor in other
situations as requested by the Mayor;
6. In the performance of the duties of the Mayor, the Deputy Mayor shall
not have authority to appoint, remove, replace, discipline or take
other similar action on any director or employee of the City;
7. The Deputy Mayor shall not have veto authority for actions that may
be taken by the City Council;
8. The Deputy Mayor shall be aware of City, regional and
intergovernmental policies and activities in order to properly execute
the role of Mayor.
C. Intergovernmental and Community Relations:
1. Act in absence of Mayor as requested and/or as required;
2. Be aware of all City regional and intergovernmental policies and
activities in order to be prepared to step into the role of Mayor if
necessary;
3. Serve as the Chair of the City’s Emergency Management
Compensation Board.
D. Other Duties of the Deputy Mayor:
1. In cooperation with the Mayor and Special Focus Area group’s
chairpersons and with assistance from Administration, create and
establish agendas for all study sessions;
2. Preserve the decorum and order at all Council Study Sessions;
Page 8 of 53
3. Serve as liaison to the Junior City Council, participating as a non-
voting member of the Junior City Council, encouraging, guiding and
counseling the members of the Junior City Council in connection with
its duties and assignments;
4. Assist in training new councilmembers;
5. Serve as the liaison between the City Council and the Mayor and be
a conduit between the City Council and the Mayor on issues or
concerns of the Council;
6. Facilitate any issue related to the conduct and/or actions of
councilmembers that may be inappropriate or that may be in violation
of the Council Rules of Procedure (Section 20.1);
7. Conduct regular and periodic meetings with individual
councilmembers to address councilmember issues, concerns,
legislative processes, councilmember proposals, councilmember
training, and other similar related items.
8. Conduct group meetings with councilmembers, provided that such
meetings shall not have more than two councilmembers at such
meetings. All such meetings at which a quorum of the City Council is
in attendance shall be in compliance with the Open Public Meetings
Act (RCW 42.30), unless expressly exempted.
[See former ACC 2.06.090 (1957 code § 1.04.100).]
Page 9 of 53
Page 10 of 53
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the December 18, 2017 Regular Meeting
Date:
December 26, 2017
Department:
Administration
Attachments:
12-18-2017 Minutes
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:January 2, 2018 Item Number:CA.A
Page 11 of 53
City Council Meeting
December 18, 2017 - 7:00 P M
Auburn Community and Ev ent Center
910 9th Street S E
AGE ND A
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hours after the meeting has concluded.
I .C AL L T O O RD E R
A.P ledge of Allegiance
Mayor Nancy B ackus called the meeting to order at 7:00 p.m. in the A uburn
C ommunity and E vents Center, 910 9th Street S E , and led those in
attendance in the Pledge of A llegiance.
B.Roll Call
C ity C ouncilmembers present: D eputy Mayor L argo Wales, B ob Baggett,
C laude D aCorsi, J ohn Holman, B ill P eloza, Yolanda Trout-Manuel, and
R ich Wagner.
Mayor Nancy B ackus was in attendance, and the f ollowing department
directors and staff members were also present: Finance Director Shelley
C oleman, Assistant City Attorney Doug Ruth, Chief of P olice Bob L ee,
A ssistant Director of Engineering Services/C ity Engineer I ngrid Gaub,
D irector of Administration Dana Hinman, Economic Development Manager
D oug L ein, Human Services Manager J oy Scott, P arks, A rts and
R ecreation D irector Daryl F aber, and Deputy City Clerk S hawn C ampbell.
I I .ANNO UNC E M E NT S, P RO C L AM AT IO NS , AND P RE S E NTAT IO NS
A.P roclamation for C ouncilmember Richard Wagner Day
Mayor B ackus to proclaim December 18, 2017 as Councilmember Richard Wagner
D ay in the city of A uburn.
Mayor B ackus read and presented a proclamation declaring December 18,
2017 as R ichard Wagner Day. Councilmember Wagner thanked the Mayor
and C ouncil.
I I I .AP P O INT M E NT S
A.R eappointments to Boards & C ommissions
C ity C ouncil to conf irm the reappointments for the f ollowing board and commission
members for a new three year term expiring December 31, 2020:
Page 1 of 8Page 12 of 53
Arts C ommission
D an Norman
Auburn L odging Tax Advisory C ommittee
A man G hag
Auburn Tourism Board
J ulie K rueger
R achael Mc A lister
B IA Rate Payer C ommittee
B ill Cowart
Human S ervices C ommittee
J ason B erry
Marelyn S cholz
C ecila B rugger
P arks & Recreation Board
Michael Hassen
P lanning C ommission
J udi Roland
Urban T ree B oard
B ryce L andrud
J an S peer
White River Valley Historical S ociety
R onnie Beyersdorf
C ouncilmember Wagner moved and C ouncilmember Peloza seconded to
reappoint the board and commission members.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
I V.AG E ND A M O D I F IC AT I O NS
There was no modification to the agenda.
V.C I T I ZE N INP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A.P ublic Hearings
1.P ublic Hearing for Community D evelopment B lock G rant
2018 A ction Plan
City Council to conduct a public hearing to receive public comments and
suggestions with regards to the 2018 A nnual A ction P lan as required by the U.S .
Department of Housing and Urban D evelopment
Mayor Backus opened the public hearing at 7:07 p.m.
Page 2 of 8Page 13 of 53
Virginia Haugen, 2503 R S treet S E , Auburn
Ms. Haugen requested the City spend these f unds to f ix the streets.
No one further in the audience requested to speak and the
hearing was closed at 7:08 p.m.
B.Audience P articipation
Thi s i s the place on the agenda where the public is invited to speak to the City
Counci l on any issue. Those wi shi ng to speak are reminded to sign in on the form
provi ded.
P auline C aldwell, 1120 8th S treet NE , Auburn
Ms. C aldwell is concerned with society today. S he wrote a letter to
C ongressman Reichert regarding the proposed tax bill. S he read the letter
she received in response. S he does not f eel the plan protects seniors.
B etsy Howe, 3929312 118th Avenue, S E , Auburn
Ms. Howe stated she is concerned about the road she lives on due to the
B ridges development. She requested the City meet with residents prior to
repairs or improvements.
Virginia Haugen, 2503 R Street S E , A uburn
Ms. Haugen stated she has learned a lot from C ouncilmember Wagner.
K yle O rsini, 6118 S outh 294th S treet, A uburn
Mr. O rsini thanked Council for their time. He listed various roads within
the City that are in need of repair and streets that need higher speed limits.
L arry S mith, 30023 118th Ave S E , Auburn
Mr. S mith reviewed the action the C ity has taken on 118th Ave S E ,
including the warning signs, speed indicators and rumble strips. Mr. Smith
stated the C ity's attempts to slow the traf f ic have not had the desired
results. He stated he has made recommendations and the City has not
implemented them.
C .C orrespondence
There was no correspondence f or Council review.
V I .C O UNC IL AD HO C C O M M IT T E E RE P O RT S
C ouncil Ad Hoc C ommittee Chairs may report on the status of their ad hoc Council
C ommittees' progress on assigned tasks and may give their recommendation to the
C ity Council, if any.
C ouncilmember Baggett, chair of the F inance ad hoc committee that
reviews claims and payroll vouchers, reported he and Councilmember
Wagner reviewed the payroll vouchers and electronic deposits in the
approximate amount of $2.1 million and claims vouchers and wire transfers
Page 3 of 8Page 14 of 53
in the amount of approximately $6.1 million f or the periods November 30-
D ecember 17, 2017 and December 17, 2017, respectively. T he ad hoc
committee recommends approval of the claims and payroll vouchers as
described on the Consent A genda.
V I I .C O NS E NT AG E ND A
All matters l isted on the Consent Agenda are considered by the City Council to be
routine and wi ll be enacted by one moti on in the form listed.
A.Minutes of the D ecember 4, 2017 Regular City Council
Meeting
B.C laims Vouchers
C laims vouchers 446795 through 446997 in the amount of $5,609,000.25 and one
wire transfer in the amount of $555,364.87 and dated December 17, 2017.
C .P ayroll Vouchers
P ayroll check numbers 537677 through 537697 in the amount of $240,977.96,
electronic deposit transmissions in the amount of $1,925,671.59 f or a grand total of
$2,166,649.55 for the period covering November 30, 2017 to December 13, 2017 and
dated December 18, 2017.
D .P ublic Works Project No. C P 1415
C ity C ouncil to approve F inal P ay E stimate No. 12 to Contract No. 16-12 in the amount
of $22,674.76 and accept construction of P roject No. C P 1415, West Main S treet
Multi-Modal C orridor and I T S I mprovements
E.P ublic Works Project No. C P 1507
C ity C ouncil to approve Change O rder No. 2 in the amount of $100,000.00 to Contract
No. 17-02 for work on Project No. C P 1507, Auburn Way North P reservation
F.P ublic Works Project No. C P 1522
C ity C ouncil to approve Change O rder No. 3 in the amount of $55,000.00 and F inal
P ay E stimate No. 11 to Contract No. 16-19 and accept construction of Project No.
C P 1522, 30th Street NE A rea F looding, P hase 1B
G.P ublic Works Project No. C P 1613
C ity C ouncil to approve F inal P ay E stimate No. 2 to Contract No. 17-06 in the amount
of $26,086.50 and accept construction of P roject No. C P 1613, M&O F acility Building
R oof ing Replacement Project
H.P ublic Works Project No. C P 1701
C ity C ouncil to approve F inal P ay E stimate No. 2 to Contract No. 17-23 in the amount
of $49,930.62 and accept construction of P roject No. C P 1701, AW S Dynamic
Message Sign Project
D eputy Mayor Wales moved and C ouncilmember Trout-Manual seconded
to approve the C onsent Agenda.
Page 4 of 8Page 15 of 53
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
V I I I .UNF I NI S HE D B US I NE S S
There was no unfinished business.
I X.NE W B US INE S S
There was no new business.
X .O RD I NANC E S
A.Ordinance No. 6667 (S nyder)
A n O rdinance of the City Council of the C ity of A uburn, Washington, adopting 2017
A nnual Comprehensive P lan Map and Text A mendments pursuant to the provisions of
R C W Chapter 36.70A and adopting corresponding rezones related to certain of the
map amendments and creating a new Section 18.01.050 to the city code, relating to
planning
C ouncilmember Peloza moved and C ouncilmember Wagner seconded to
adopt O rdinance No. 6667.
D eputy Mayor Wales asked if the City has the authority to impose zoning
on tribal property. Mayor B ackus stated the C ity does have the authority to
assign land designation to tribal property. T he tribal designations are f or
informational purposes only.
C ouncilmember Peloza stated he spoke with the Muckleshoot I ndian Tribe
C ouncil Chair Cross and she is very supportive of the Comprehensive P lan
A mendments.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
B.Ordinance No. 6668 (S nyder)
A n O rdinance of the City Council of the C ity of A uburn, Washington amending
S ections 19.02.115, 19.02.120, 19.02.130 and 19.02.140 of the A uburn City Code
relating to S chool I mpact F ees
C ouncilmember Wagner moved and C ouncilmember Holman seconded to
adopt O rdinance No. 6668.
C ouncilmember Wagner stated the school district provides the C ity with
a proposal for impact f ees and the C ity is responsible for imposing the
fees.
D eputy Mayor Wales stated the City tries to keep ahead of growth with
school impact fees. T he City of F ederal Way is proposing higher taxes.
S he shared her concern that will force more multi family units into A uburn
because it will be less expensive to develop.
C ouncilmember Holman stated the F ederal Way S chool District has a very
Page 5 of 8Page 16 of 53
narrow band in the C ity of A uburn and it is not zoned multi family.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0.
X I .RE S O L UT IO NS
A.R esolution No. 5323 (Snyder)
A R esolution of the City Council of the C ity of A uburn, Washington, authorizing the
Mayor to execute a f ourth amendment to the Transit Service Direct F inancial
P artnership A greement between the C ity of A uburn, King County and Pierce County
P ublic Transit Benefit A uthority (P ierce Transit)
D eputy Mayor Wales moved and C ouncilmember Trout-Manual seconded
to adopt R esolution No. 5323.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0.
B.R esolution No. 5333 (Snyder)
A R esolution of the City Council of the C ity of A uburn, Washington, authorizing the
Mayor to execute an I nterlocal A greement between the City of Auburn and King County
D epartment of Transportation relating to the C ommute Trip R eduction Plan
C ouncilmember Wagner moved and C ouncilmember Peloza seconded to
adopt Resolution No. 5333.
C ouncilmember Wagner stated the S tate requires cities to work with local
businesses to reduce congestion.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0.
C .R esolution No. 5336 (C oleman)
A R esolution of the City Council of the C ity of A uburn, Washington, authorizing the
Mayor to execute an agreement between the C ity of A uburn and R ecology
C leanscapes f or a L itter Control and R ecycling P rogram
C ouncilmember Holman moved and C ouncilmember DaC orsi seconded to
adopt Resolution No. 5336.
D eputy Mayor Wales moved and Councilmember Trout-Manual seconded
to table Resolution No. 5336 to the next Study Session.
C ouncilmember Trout-Manual stated that she has spoken with seniors and
they shared their concerns about leaves and trash on the streets.
D irector Coleman stated this contract with R ecology allows the C ity to
direct R ecology to pick up trash on a specif ic street.
MO T I O N FA I L E D . 4-3. Deputy Mayor Wales, C ouncilmember P eloza
and C ouncilmember Trout-Manual voted yes.
MO T I O N C A R R I E D. 5-2. D eputy Mayor Wales and Councilmember
Page 6 of 8Page 17 of 53
Trout-Manual voted no.
D .R esolution No. 5337 (Hinman)
A R esolution of the City Council of the C ity of A uburn, Washington, adopting the 2018
C ommunity Development Block Grant (C D B G) Action P lan f or the C onsolidated Plan
Years 2015-2019
C ouncilmember Trout-Manual moved and Councilmember Holman
seconded to adopt R esolution No. 5337.
C ouncilmember Trout-Manual stated this action will fulfill HUD
requirements.
C ouncilmember Peloza asked how the City measures the value of the
funds spent. Human Services Manager Scott stated the City monitors the
service providers not the recipients T he services providers track the
participants and provides a report to the C ity.
C ouncilmember Wagner would like the housing repair program details to
be more explicit.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0.
X I I .M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this ti me the Mayor and City Council may report on significant i tems associated with
their appoi nted positions on federal, state, regional and local organi zations.
A.Fr om the Council
C ouncilmember Holman reported he attended the Score J ail
A dministration B oard meeting.
D aCorsi reported he attended the A f f ordable Housing B oard meeting and
the A ssociation of Washington C ities Board of Directors meeting.
C ouncilmember Peloza reported he attended the King County Metropolitan
P ollution A dvisory C ommittee meeting and the W I R A 9 meeting,
C ouncilmember Trout-Manuel reported she attended the Regional Safety
and J ustice C ommittee meeting, the S anta B reakf ast, the B lue R ibbon
C ommittee f or Health meeting, the Blue R ibbon Mental Health sub
committee meeting, and the Night of the 1,000 Stars in S eaTac.
C ouncilmember Wagner stated he will attend a meeting with the Piece
C ounty Regional C ouncil next week.
B.Fr om the M ayor
Mayor B ackus reported she met with children at Kilo Middle S chool (this
school is in F ederal Way but has students with an Auburn address). Mayor
Page 7 of 8Page 18 of 53
B ackus reported she attended the annual tree lighting at Wesley Homes,
the S anta B reakf ast, the Overcomers Covenant Church for the Mission
A frica A nnual S miles at Christmas event, S outh Sound C hamber of
C ommerce breakfast, the farewell gathering for outgoing K ent Mayor
C ook, the Valley R egional Fire A uthority toy give away, and the Gildo Rey
holiday festival.
Mayor B ackus stated she is saddened to hear about the passing of
S umner Mayor Dave E nslow.
X I I I .AD J O URNM E NT
There being no further business to come bef ore the Council, the meeting
adjourned at 8:21 p.m.
A P P R O V E D T HE ______ D AY O F ___________________, 2018.
NA NC Y B A C K US , MAYO R Shawn C ampbell, Deputy City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail . Complete agenda packets are available for revi ew
at the City Clerk's Office.
Page 8 of 8Page 19 of 53
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers (Coleman)
Date:
December 26, 2017
Department:
Administration
Attachments:
No Attachments Av ailable
Budget Impact:
Administrativ e Recommendation:
City Council approve Claims Vouchers.
Background Summary:
2017 Claims vouchers 446998 through 447001, and vouchers 447003 through 447151 in
the amount of $1,616,837.25 and three wire transf ers in the amount of $157,154.09 and
dated January 2, 2018.
2018 Claims voucher 447002 and voucher 447152 through voucher 447164 in the amount of
$139,579.97 and two wire transfers in the amount of $533,009.01 and dated January 2,
2018.
Rev iewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:January 2, 2018 Item Number:CA.B
Page 20 of 53
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers (Coleman)
Date:
December 26, 2017
Department:
Administration
Attachments:
No Attachments Av ailable
Budget Impact:
Administrativ e Recommendation:
City Council approve payroll vouchers.
Background Summary:
Payroll check numbers 537698 through 537717 in the amount of $505,557.93 and electronic
deposit transmissions in the amount of $1,808,548.52 f or a grand total of $2,314,106.45 for
the period covering December 14, 2017 to December 27, 2017.
Rev iewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:January 2, 2018 Item Number:CA.C
Page 21 of 53
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6661 (Snyder)
Date:
December 21, 2017
Department:
Community Development &
Public Works
Attachments:
Ordinance No. 6661
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council adopt Ordinance No. 6661.
Background Summary:
On September 6, 2017 the Planning Commission held a public hearing, deliberated and
voted to f orward a recommendation to City Council to adopt amendments to Title 18 of the
Auburn City Code as it relates to the methodology used to calculate residential density.
Ordinance No. 6661, approving the Planning Commission’s recommendation, has been
prepared for consideration by City Council. Ordinance No. 6661 was presented to City
Council during the December 11, 2017 Council Study Session.
Highlights of Ordinance No. 6661 Include:
1. Shif t f rom utilizing a “Net Site Area” methodology to a “Gross Site Area” methodology.
2. Allow for the administrative decision to waive the requirement to meet minimum density
when a lot is encumbered by critical areas, conservation easements, utility easements,
or other encumbrances that make it impractical to meet the density requirement.
3. Exempt short subdivisions (9 lot subdivisions or less) from the requirement to meet
minimum density.
4. Eliminate the requirement that all subdivisions adhere to a “Minimum Average Lot Area”.
5. Reducing the minimum lot size in the R5 zone f rom 6,000 square f eet to 4,500 square
feet.
Page 22 of 53
Rev iewed by Council Committees:
Other: Planning, Legal
Councilmember:Staff:Snyder
Meeting Date:January 2, 2018 Item Numb er:ORD.A
Page 23 of 53
ORDINANCE NO. 6 6 6 1
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING TITLE 18, OF THE CITY
CODE, RELATING TO THE METHODOLOGY USED TO
CALCULATE RESIDENTIAL DENSITY AND THE LOT SIZE
STANDARDS WITHIN VARIOUS RESIDENTIAL ZONING
DESIGNATIONS.
WHEREAS, the City Council has an ongoing interest to simplify land use decision
making, lower City and customer costs, and to take advantage of enhanced efficiencies;
and,
WHEREAS, while the City Council strives to implement simplifications and
efficiency enhancements, modifications must not sacrifice quality of decision making or
public input opportunities; and,
WHEREAS, the City's methodology of utilizing a Net Site Area formula for
calculating residential densities has resulted in confusion and inconsistent application for
staff and developers, places a heavy burden on a property owner when attempting to
determine the lot yield that they can achieve when dividing land, and has resulted in lower
density subdivisions than were anticipated in long range planning efforts and when
establishing land use designations; and,
WHEREAS, a Gross Site Area formula is intended to provide easier understanding
of lot yield, greater clarity and consistency in code application, and to increase the ability
for a developer to achieve the density that is envisioned within the underlying zoning
designation; and,
WHEREAS, an unintended consequence of establishing minimum density
requirements is that smaller lots are difficult to subdivide. Their size, configuration, utility
layout, existing development, and surrounding development tend to preclude any
subdivision at all. Precluding subdivision of smaller lots is contrary to the City's infill
Ordinance No. 6661
December 21, 2018
Page 1 of 10
Page 24 of 53
objectives. Therefore, short plat development requires greater flexibility in order to
encourage small lot infill subdivision; and,
WHEREAS, while utilization of a Gross Site Area formula will enhance the ability
to achieve maximum densities within a zone, strict application will complicate
development proposals on lands that are heavily encumbered by features that preclude
development. Parcels that are heavily encumbered with critical areas, BPA powerline
easements, or conservation easements may result in very limited remaining land area to
develop. Therefore, it is appropriate to establish administrative capabilities that allow for
the deviation of minimum density requirements in order to enable further division of the
remaining developable lot areas; and,
WHEREAS, the City's requirement that each subdivision achieve an overall
average minimum lot size has had little benefit in the final design and function of new
residential communities. Additionally, the minimum lot size within the R-5 zone has been
a constraining factor when designing new R-5 communities and the ability to achieve
maximum density; and,
WHEREAS, the Planning Commission held a publicly advertised meeting on
August 8, 2017. The Planning Commission then held a publicly advertised hearing on
September 6, 2017. Following public input, the Planning Commission deliberated on the
matter and proceeded to vote in favor making a recommendation to City Council
approving amendments to Title 18 that revise the methodology for calculating density and
for eliminating the requirement that subdivisions incorporate an overall average lot size
standard into their layout. The Planning Commission did not vote in favor of staff's
recommendation to reduce the minimum lot size in the R-5 zone from 6,000 square feet
to 4,500 square feet; and,
WHEREAS, pursuant to RCW 36.70A.106, the draft amendments were
transmitted to the Washington State Department of Commerce in order to initiate state
agency review. The City did not receive any comments from state agencies; and,
Ordinance No. 6661
December 21, 2018
Page 2 of 10
Page 25 of 53
WHEREAS, a SEPA environmental checklist was prepared on July 31, 2017. A
SEPA environmental threshold Determination of Non-Significance was issued on August
14, 2017. The August 17, 2017 edition of the Seattle Times provided notification of a 15-
day public comment period, 15 day appeal period, and notification of the Planning
Commission public hearing. The comment period expired on September 1, 2017, the
appeal period expired on September 15, 2017, and the public hearing was held on
September 6, 2017; and,
WHEREAS, on December 11, 2017 staff presented the Planning Commission's
recommendation to City Council. Staff also presented the portion of the staff
recommendation that the Planning Commission voted against; the reduction of the
minimum lot size in the R-5 zone from 6,000 square feet to 4,500 square feet. City
Council requested that the Planning Commission recommendation be forwarded to City
Council for action and that the ordinance also include the staff recommendation to reduce
the minimum lot size in the R-5 zone.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment to Citv Code. That Section 18.02.065 of the Auburn
City Code be and the same hereby is amended to read as follows:
18.02.065 Methods of calculating density.
The permitted number of dwelling units or lots shall be determined as follows:
q-t+ ,
r-,.
r-,
Ordinance No. 6661
December 21, 2018
Page 3 of 10
Page 26 of 53
c J T''.."--c'rL
r
i-v.v
c_Ti__I ir rli i-I n i rn n.a..nrJ rritir l ro v iffnr caicmii- h rrlc nl-I
r
A. Gross Site Area. The qross site area shall be used to calculate both the minimum
and maximum number of allowed dwellinq units or lots.
1 . When calculations result in a fraction, the fraction shall be rounded to the
earest whole number as follows:
i. Fractions of 0.50 or above shall be rounded up; and
ii. Fractions below 0.50 shall be rounded down.
2. Calculatinq Base Density. Base density is calculated bv multiplyinq the qross
site area bv the upper limit of units or lots allowed within the zone. For example, in
the R-5 zone, where the density ranqe allows up to 5 dwellinq units per acre:
4.3 acre qross site area x 5 units per acre = 21 .5 (rounded up to 22)
3. Calculating Minimum Density. Minimum der sifi is calculated by multiplying the
qross site area by the lower limit of units or lots allowed within the Zone. For
example, in the R-5 zone, where the density ranqe allows as few as 4 dwellinq
units per acre:
4.3 acre qross site area x 4 units per acre = 17.2 (rounded down to 17)
4 2ch lot shall meet the requirements established in Chapter 18.07 ACC for lot
area. dirnensions. s tbacks. and other develo ent st nd,r s.
5. ^Jh rG a pr posed area for sub iv;slon cannot rreet tne m nimum densitv due
t encumberance by critical areas, critical area buffers, or other similar types of
features the preclude development, the aqplicant mav seek to deviate from the
i
Ordinance No. 6661
December 21, 2018
I
Page 4 of 10
Page 27 of 53
minimum density which will be reviewed as an administrative decision as part of
the subdivision application. If the applicant seeks a variance from the development
standards in Chapter 18.07 ACC the variance shall be processed utilizinq the
provisions of ACC 18.70.010. Alterations of a critical area or its buffer shal be
processed in accordance with Chapter 16.01 ACC. Compliance with the density
requirements of the underlyinq zone shall not be used as justification for alteration
of a critical area.
B.
The minimum density requirements shall not apply to short
plats that are processed under Chapter 17.09 ACC.
r nr o ic throo ir i+c
BC. Bonus density, where applicable, shall be computed by adding the bonus units
authorized by Chapter 18.25 or 18.49 ACC to the base units computed under this
section.
e
Section 2. Amendment to City Code. That Section 18.04.300 of the Auburn
City Code be and the same hereby is amended to read as follows:
14.04.110 Density.
Density" is a measure of population, housing units, or building area related to land area,
Iand is expressed as a ratio, e.g., one dwelling unit per acre. See ACC 18.02.065
Ordinance No. 6661
December 21, 2018
Page 5 of 10
Page 28 of 53
f o 4 i i ro c t h i ro rl o rl i i r t o i-! f r
t.--c':=+'-;
h\ +t .f '.'
x-'. -—',-^--=:. .'-- ..- •-,
f-
T--`-r= f Cr.r-ri-'tr-rn-crccrcrcc.
the methodclogy for calculatinq density.
Section 3. Amendment to City Code. That Section 18.07.030 of the Auburn
City Code be and the same hereby is amended to read as follows:
18.07.030 Development standards.
Table 18.07.030 Residential Development Standards
Standard RC R-1 R-5 R-7 R-10 R-16 R-20
A Base density(units per
0.25 1 5 7 10 16 20
net acre)
B Minimum density(units
0.25 1 4 5 8 12 15
per net acre)
n- 1._,
f 38--F-b F l li; . _-'-i i :i-.-.J+i ';J l- G '::;, -i t:;l iJ f
T1
t7C Minimum lot area per
dwelling unit(square 174,240 35,000 r3 00")-= ,0 4,300 2,000 2,000 2,000
feet)
F D 20 for 20 for
interior interior 20 for interior
Minimum lot width
125 125 50 40 lots; 35 for lots; 35 for lots; 35 for
feet)2
exterior exterior exterior lots
lots lots
E Minimum setbacks
feet)z.3
Ordinance No. 6661
II'
December 21, 2018
Page 6 of 10
Page 29 of 53
Table 18.07.030 Residential Development Standards
Standard RC R-1 R-5 R-7 R-10 R-16 R-20
1 Residence front
35 35 10 10 10 10 10
setback3
2 20 unless alley-
Garage(minimum front loaded then 15
setback required from 20 20 20 20 20 20 provided there
street access)3 are 20 feet from
any garage
3 Setback to any property
line for barns, stables,
or similar structures for
enclosure of large
domestic animals
75 X X X X X X
For other animals, see
the supplemental
development standards
for animals in ACC
18.31.220
4 Setback to any property
line for any corral,
exercise yard, or arena
for large domestic
35 X X X X X X
animals
For other animals, see
the supplemental
development standards
Ordinance No. 6661
December 21, 2018
Page7of10
Page 30 of 53
Table 18.07.030 Residential Development Standards
Standard RC R-1 R-5 R-7 R-10 R-16 R-20
for animals in ACC
18.31.220
5 Interior side setback 20 10 5 5 5 5 5
6 Street side setback3 35 20 10 10 10 10 10
7 Rear setback3 35 35 20 20 20 20 20
8 Rear setback, detached
structure
In all zones, 20 ft for
structure with vehicular 15 15 10 5 5 5 5
entrance oriented
toward street or public
alley3
Maximum lot coverage
25 35 40 50 60 70 70
Maximum impervious
25 50 65 75 N/A N/A N/A
area (%)
I I Maximum building
35 35 35 35 45 45 50
height(feet)
I Maximum height of
accessory buildings and 35^35 16 16 16 NA NA
structures
Ordinance No. 6661
December 21, 2018
Page 8 of 10
Page 31 of 53
Table 18.07.030 Residential Development Standards
Standard RC R-1 R-5 R-7 R-10 R-16 R-20
Ik J Minimum front setback
area landscape strip N/A N/A 5 5 10 10 10
feet)
LK Minimum side setback
area landscape strip N/A N/A 5 5 10 10 10
feet)
IA I; Minimum landscaped
N/A N/A N/A N/A 20 20 20
open space(%)
1.
o+ ;'o ro. See ACC 18.02.065 for '^'+;,,n „f no+ re no f r minimi,.,.,
er-s+#-calculatinq density.
2. All minimum lot widths, setbacks, and landscaping strips are subject to demonstration
to the satisfaction of the city engineer that all required utility infrastructure, access
requirements, and street elements can be accommodated in accordance with the
design and construction standards.
3. In addition to meeting setback requirements, all structures must meet sight distance
requirements in accordance with city design and construction standards.
4. Barns and other specialized structures used for agricultural purposes may exceed the
height limits.
Section 4. Implementation. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directions of this
legislation.
Section 5. Severability. The provisions of this ordinance are declared
separate and severable. The invalidity of any clause, sentence, paragraph, section or
Ordinance No. 6661
December 21, 2018
Page 9 of 10
Page 32 of 53
portion of this ordinance, or the invalidity of the application thereof to any person or
circumstance shall not affect the validity of the remainder of this ordinance, or the validity
of its application to other persons or circumstances.
Section 6. Effective date. This Ordinance shall be in full force and effect
five days after its passage, approval and publication as provided by law.
INTRODUCED:
PASSED:
APPROVED:
CITY OF AUBURN
ATTEST:NANCY BACKUS, MAYOR
Danielle E. Daskam, City Clerk
APP OVED AS TO F M:
niel B. ei , ity Attorney
Published:
Ordinance No. 6661
II
December 21, 2018
Page 10 of 10
Page 33 of 53
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5335 (Snyder)
Date:
December 21, 2017
Department:
CD & PW
Attachments:
Resolution No. 5335
Exhibit A
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council adopt Resolution No. 5335.
Background Summary:
Resolution No. 5335 authorizes the Mayor to execute an interlocal agreement with the other
jurisdictions of the South County Area Transportation Board (SCATBd).
Background:
SCATBd is a Board of elected officials representing South King County jurisdictions f or the
purpose of inf ormation sharing, consensus building, and coordinating to resolve
transportation issues, identif ying priorities, making recommendations, and promoting
transportation plans and programs that benefit the South King County area. The Board
operates under an interlocal agreement that is revised every 2 to 4 years. The last
agreement was approved by the City Council on August 5, 2013 and expires on December
31, 2017.
The City Council discussed the agreement on October 23, 2017 and on December 11,
2017. The agreement would provide for the continuation of the Board through December 31,
2019 with the ability to extend through December 31, 2021. The interlocal agreement also
adopts Operating Procedures f or the Board. The only revision to the agreement f rom the
version previously reviewed by Council is Section 2.1, Item 9 which was added to address
the voting authority related to Sound Transit issues.
Rev iewed by Council Committees:
Councilmember:Staff:Snyder
Page 34 of 53
Meeting Date:January 2, 2018 Item Numb er:RES.A
Page 35 of 53
RESOLUTION NO. 5 3 3 5
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AUTHORIZING THE
MAYOR TO EXECUTE AN AGREEMENT WITH THE
OTHER JURISDICTIONS OF THE SOUTH COUNTY
AREA TRANSPORTATION BOARD
WHEREAS, THE City of Aubum had entered into agreement with its
neighboring cities and transportation related jurisdictions to address the
cooperative inter-workings of the other jurisdictions on projects involving area
transportation projects; and
WHEREAS, the entity through which these multi-agency agreements
have been channeled has been the South County Area Transport.a_tion Board
SCATBd); and
WHEREAS, the purpose of such Agreements has been to recognize the
SCATBd as the transportation board for the South King County area to share
information, build consensus, and provide advice on plans, programs, policies
and priorities for countywide; regional, state and federal transportation
decisions; and
WHEREAS, the participating jurisdictions have commenced negotiation a
current Agreement; and
WHEREAS, it is appropriate to empower the Mayor to work with the other
jurisdictions to conclude negotiafion of a new agreement and to execute the
same on behalf of the City of Auburn.
Resolution No. 5335
December 4, 2017
Page 1
Page 36 of 53
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor is hereby authorized to execute an Agreement
with the Couth County Area Transportation Board, which Agreement shall be in
substantial conformity with the Agreement attached hereto as Exhibit "A" and
incorporated herein by this reference.
Section 2. That the Mayor is authorized to impiement such other
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of 2017.
CITY OF AUBURN
ATTEST:
NANCY BACKUS, MAYOR
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Daniel B. Heid, City Attomey
Resolution No. 5335
December 4, 2017
Page 2
Page 37 of 53
1
South County Area Transportation Board Agreement
Parties to Agreement
City of Algona
City of Auburn
City of Black Diamond
City of Burien
City of Covington
City of Des Moines
City of Enumclaw
City of Federal Way
City of Kent
City of Maple Valley
City of Milton
City of Normandy Park
City of Pacific
City of Renton
City of SeaTac
City of Tukwila
Muckleshoot Indian Tribe
King County
Transmitted to parties for approval and signature on____________.
THIS AGREEMENT is made and entered into by and among the CITY OF ALGONA, hereafter called
“Algona”; the CITY OF AUBURN, hereafter called “Auburn”; the CITY OF BLACK DIAMOND,
hereafter called “Black Diamond”; the CITY OF BURIEN, hereafter called “Burien”; the CITY OF
COVINGTON, hereafter called “Covington”; the CITY OF DES MOINES, hereafter called “Des
Moines”; the CITY OF ENUMCLAW, hereafter called “Enumclaw”; the CITY OF FEDERAL WAY,
hereafter called “Federal Way”; the CITY OF KENT, hereafter called “Kent”; the CITY OF MAPLE
VALLEY, hereafter called “Maple Valley”; the CITY OF MILTON, hereafter called “Milton”; the
CITY OF NORMANDY PARK, hereafter called “Normandy Park”; the CITY OF PACIFIC, hereafter
called “Pacific”; the CITY OF RENTON, hereafter called “Renton”; the CITY OF SEATAC, hereafter
called “SeaTac”; the CITY OF TUKWILA, hereafter called “Tukwila”; the MUCKLESHOOT INDIAN
TRIBE; and KING COUNTY, a legal subdivision of the State of Washington, hereafter called “King
County” as members of the South County Area Transportation Board.
WHEREAS, the parties to this agreement recognize that multi-jurisdictional transportation planning and
coordinated transportation plans benefit their citizens; and
WHEREAS, the South County Area Transportation Board has served as the central forum for
information sharing, consensus building, and coordination to develop recommendations for
transportation policies, projects and programs for the south King County area;
NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree
as follows:
Exhibit A
Page 38 of 53
2
1.0 Purpose of this Agreement
The purpose of this Agreement is to recognize the South County Area Transportation Board as the
transportation board for the south King County area to share information, build consensus, and provide
advice on plans, programs, policies and priorities for countywide, regional, state and federal
transportation decisions.
2.0 Members and Voting
Members shall have full voting rights, limited voting rights or shall be non-voting members, as follows:
2.1 Members with Full Voting Rights: Only jurisdictions which are signatories to this agreement
shall have full voting rights on all of the following issues before the South County Area Transportation
Board, unless otherwise noted, including:
1. Administrative issues, such additional members and use of dues
2. Recommendations to Sound Transit on policies and capital and service plans and
implementation.
3. Recommendations to King County on Metro Transit planning, development and implementation
of products and services.
4. Identification of projects for the regional competition, if prescribed by the process approved by
the King County caucus of the Transportation Policy Board.
5. Recommendations to WSDOT on policies, programs and projects.
6. Recommendations to the PSRC on plans, policies, programs and projects such as Transportation
2040 updates and regional funding policies, strategies or programs.
7. Input to the State Legislature and committees and commissions established by the Legislature on
transportation policy, budget and priorities and legislative proposals and studies.
8. Recommendations to the federal delegation on federal legislation including reauthorization and
funding priorities and other transportation-related programs.
9. Only cities within the Sound Transit district (Burien, SeaTac, Tukwila, Normandy Park, Des
Moines, Federal Way, Renton, Kent, Auburn, Algona and Pacific) are able to vote on Sound
Transit projects. However, the cities in the Sound Transit district are encouraged to seek the
input of cities that are adjacent to the Sound Transit district boundaries on Sound Transit
projects.
2.2 Members with Limited Voting Rights: The South County Area Transportation Board may add
members with limited voting rights on the issues such as those listed below by unanimous vote of the
parties to this agreement in attendance at a regular meeting.
1. Recommendations to WSDOT on policies, programs and projects.
2. Recommendations to the PSRC on plans, policies, programs and projects such as Transportation
2040 updates and regional funding policies, strategies or programs.
3. Input to the State Legislature and committees and commissions established by the Legislature on
transportation policy, budget and priorities and legislative proposals and studies.
4. Recommendations to the federal delegation on federal legislation including reauthorization and
funding priorities and other transportation-related programs.
2.2(a) Such members and voting rights, if any, shall be listed in operating procedures to be adopted by
the South County Area Transportation Board.
2.3 Non-Voting Members: The South County Area Transportation Board may add non-voting
members by unanimous vote of the parties to this agreement in attendance at a regular meeting. The
Page 39 of 53
3
South County Area Transportation Board may remove non-voting members by a unanimous vote of the
parties to the agreement at a regular meeting.
2.3(a) Such members shall be included in operating procedures to be adopted by the South County Area
Transportation Board.
3.0 Representation and Conduct
3.1 Representation of city and county members shall be as follows:
Full Voting Members Number of Representatives
City of Algona 1
City of Auburn 1
City of Black Diamond 1
City of Burien 1
City of Covington 1
City of Des Moines 1
City of Enumclaw 1
City of Federal Way 1
City of Kent 1
City of Maple Valley 1
City of Milton 1
City of Normandy Park 1
City of Pacific 1
City of Renton 1
City of SeaTac 1
City of Tukwila 1
Muckleshoot Indian Tribe 1
King County 3
3.2 Elected officials shall be appointed to the South County Area Transportation Board by their
cities and counties for a one-year term. King County representation shall be a maximum of two
Councilmembers and the King County Executive.
3.3 Each city or county participating member may appoint an alternate for a one-year term.
Designated alternates may vote in place of designated voting representatives in the absence of the
designated representative.
4.0 Operating Procedures
4.1 The South County Area Transportation Board shall adopt operating procedures to specify limited
voting members and non-voting members, if any, dues for limited and non-voting members, if any, and
operational issues such as election of officers, formation of subcommittees and rules of order. A chair
and vice-chair shall be elected per the operating procedures and shall be responsible for setting meeting
agenda, running meetings and any other activities identified in the operating procedures.
5.0 Lead Agency
5.1 King County will be the Lead Agency for receipt and disbursement of funds collected through
annual dues, and general administrative and program support for the South County Area Transportation
Board. King County assumes wage and benefit costs of its staff performing Lead Agency
responsibilities to the extent that King County appropriates such funds. The Lead Agency, in its sole
discretion, shall determine the level of staffing available based upon funding.
Page 40 of 53
4
5.2 Lead Agency responsibilities may be limited to: maintaining the South County Area
Transportation Board membership rosters and distribution lists; arranging for Board meetings, including
scheduling, agendas and rooms; collecting, administering and disbursing Board dues; providing Board
meeting support to the chair and vice chair; attending Board meetings; and preparing Board meeting
summaries.
6.0 Financing and Cost Sharing Guidelines
6.1 Yearly Dues: The South County Area Transportation Board members shall pay a minimum of
$100.00 per full voting representatives in annual dues to remain members in good standing. The Lead
Agency will bill annually at the end of each year, and dues are to be paid within ninety days after receipt
of the invoice. Members not in good standing shall lose voting rights until the required dues are paid.
Additional dues above $100.00, and any dues required by limited or non-voting members, will be
determined by the South County Area Transportation Board as prescribed in the operating procedures.
Revenue from dues shall be used for special events, public education, or other expenses authorized by
the South County Area Transportation Board. The designated Lead Agency shall not be required to pay
yearly dues.
6.2 Annual Review of Financing: The South County Area Transportation Board shall determine by
June 30 of each year whether additional annual dues above $100.00 per voting representatives will be
required of the South County Area Transportation Board member jurisdictions for the following year.
6.3 Additional financial contributions: If additional financial contributions beyond an increase in
dues are determined to be necessary, costs shall be shared among all voting members, with an option for
King County to recuse itself from further financial obligations. Recused members may not vote on
determining the additional financial contribution or uses for the additional funds.
6.4 Modification to Agreement Required: If additional funds are determined to be necessary, a
modification to this agreement specifying cost-sharing, purpose, scope of work, administration,
collection and disbursement of funds and other details is required in order to obligate a member
jurisdiction to funding participation.
7.0 Withdrawal of a Party from this Agreement
Each party, for its convenience and without cause or for any reason whatsoever, may withdraw from
participation in this Agreement by providing written notice, sent certified mail, return receipt required,
to the chair of the South County Area Transportation Board at least thirty (30) days in advance of the
effective date of the withdrawal. A withdrawing party shall not be entitled to a refund of any payments
to the South County Area Transportation Board and shall pay any dues required to be paid under this
Agreement for costs which had been obligated prior to the effective date of the withdrawal. All
obligations other than dues cease upon withdrawal.
Each party’s funding to perform its obligations under the Agreement, beyond the current appropriation
year, is conditional upon appropriation by the party’s governing body of sufficient funds. Should such
an appropriation not be approved for a future year, a party may exercise its right to withdraw from the
Agreement.
8.0 Duration
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This Agreement shall take effect upon being duly adopted by the governing bodies of all parties and
executed by the authorized representatives of all parties. This Agreement shall remain in effect until
December 31, 2019, provided that unless terminated earlier in accordance with Section 9.0, this
Agreement shall be automatically extended upon the same terms or conditions for another term
commencing January 1, 2020 and ending no later than December 31, 2021.
9.0 Termination
All parties to this Agreement must agree to terminate this Agreement in order for such termination to be
effective. If all parties desire to terminate this Agreement, they shall execute a Statement of
Termination. Upon termination, no party shall be required to make any additional contributions. Any
remaining funds shall be refunded to the parties to this Agreement according to Section 11.0.
10.0 Real and Personal Property
The acquisition of real property is not anticipated under this Agreement. Any personal property
acquired pursuant to this Agreement shall be held by the Lead Agency. In the event this Agreement
expires or is terminated in accordance with Section 8.0 or 9.0, any personal property other than cash
shall remain with the Lead Agency.
11.0 Return of Funds
At such time as this Agreement expires without being extended or revised, or is terminated in
accordance with Section 9.0, any unexpended and uncommitted funds shall be distributed
proportionately to those parties to this Agreement at the time of termination based on each party’s
percentage share of the total balance at the time of termination.
12.0 Filing
This Agreement shall be filed with the King County Department of Records and Elections.
13.0 Legal Relations
13.1 The parties shall comply with all applicable state and federal laws and regulations.
13.2 This Agreement is solely for the benefit of the parties hereto and gives no right to any other
party. No joint venture or partnership is formed as a result of this Agreement. No employees or agents
of one party or any of its contractors or subcontractors shall be deemed, or represent themselves to be,
employees of any other party.
13.3 Each party shall defend, indemnify and hold harmless the other party and all of its officials,
employees, principals and agents from all claims, demands, suits, actions, and liability of any kind
whatsoever which arise out of, are connected with, or are incident to any negligent acts of the first party,
its contractor, and/or employees, agents, and representatives in performing the first party’s obligations
under this Agreement. The parties agree that their obligations under this paragraph extend to claims
made against one party by the other party’s own employees. For this purpose, the parties, by mutual
negotiation, hereby waive any immunity that, as respects the other party only, would otherwise be
available against such claims under the industrial insurance provisions of RCW Title 51. In the event
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either party incurs attorney’s fees, costs or other legal expenses to enforce the provisions of this section,
against the other party, all such fees, costs and expenses shall be recoverable by the prevailing party.
13.4 The provisions of this Section shall survive and remain applicable to each of the parties
notwithstanding any termination or expiration of this Agreement and notwithstanding a party’s
withdrawal from this Agreement.
14.0 Entirety and Modifications
14.1 This Agreement merges and supersedes all prior negotiations, representations and agreements
between the parties relating to the subject matter hereof and constitutes the entire agreement between the
parties.
14.2 This Agreement may be modified or extended only by written instrument signed by all the
parties hereto.
15.0 Counterparts
The signature pages of this Agreement may be executed in any number of counterparts, each of which
shall be an original. For purposes of this Agreement, a duly authorized electronic signature constitutes
an original signature.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be signed and delivered by its
duly authorized officer or representative as of the date set forth below its signature.
City of Algona City of Auburn City of Black Diamond
By:_______________ By:_______________ By:_____________________
Date: _______________ Date: Date:______________
City of Burien City of Covington City of Des Moines
By:_______________ By:_______________ By:________________
Date:________ Date:_________ Date: ______________
City of Federal Way City of Kent City of Maple Valley
By: By:_______________ By:_________________
Date:______________ Date:_____________ Date: _______________
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City of Normandy Park City of Pacific City of Renton
By:________________ By:_______________ By:
Date:_______________ Date: _____________ Date: ______________
City of SeaTac City of Tukwila Muckleshoot Indian Tribe
By:_______________ By:________________ By:________________
Date:______________ Date: ______________ Date: ______________
King County City of Enumclaw City of Milton
By:_______________ By:________________ By:_______________
Date:______________ Date: ______________ Date:______________
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5338 (Snyder)
Date:
December 18, 2017
Department:
CD & PW
Attachments:
Resolution No. 5338
Exhibit A
Vicinity Map
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council adopt Resolution No. 5338.
Background Summary:
Resolution No. 5338 authorizes the Mayor to accept a state grant f rom the W ashington State
Transportation Improvement Board (TIB) in the amount of $263,250.00 to f inance the design
and construction of the Auburn Way North Sidewalk I mprovement Project (Project). The TIB
grant requires a local funding match of 20.0%.
The Project will improve the safety and ef f iciency of Auburn Way North by constructing
missing sections of sidewalk, constructing ADA improvements, constructing a Rectangular
Rapid Flashing Beacon (RRFB) at the intersection with Auburn Avenue, and installing LED
lighting.
I t is anticipated that this project will begin construction in late summer of 2018.
Funding has been made available in the 102 Arterial Street fund to meet the local f unding
match requirements of the grant.
Rev iewed by Council Committees:
Councilmember:Staff:Snyder
Meeting Date:January 2, 2018 Item Numb er:RES.B
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RESOLUTION NO. 5 3 3 8
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AUTHORIZING THE
MAYOR TO EXECUTE THE AGREEMENT ACCEPTING
A GRANT FROM THE WABHINGTON STATE
TRANSPORTATION IMPROVEMENT BOARD FOR
DESIGN AND CONSTRUCTION OF THE AUBURN WAY
NORTH SIDEWALK IMPROVEMENT PROJECT
WHEREAS, the Gity of Auburn desires to improve safety and efficiency of Aubum
Way North; and
WHEREAS, the need for sidewalk improvements on Aubum Way North is
recognized in Auburn's adopted Transportation Improvement Program; and
WHEREAS, completing this Project will improve the safety and efficiency of Auburn
Way North; and
WHEREAS, the City received a grant in the amount of $263,250.00 from the
Washington State Transportation Improvement Board (TIB) to assist in the design and
construction of the Auburn Way North Sidewalk Improvement project (Project); and
WHEREAS, the TIB grant requires a local funding match of$87,750:00; and
WHEREAS, funding has been made available in the approved City budget to meet
the local funding match requirements for the grant; and
WHEREAS, it is in the best interest of the City to use grant monies to finance
capital improvements to the transportation system.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Resolution No. 5338
Deeember 6, 2017
Page 1
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Section 1. That the Mayor is hereby authorized to execute an agreement in
substantial conformity with the agreement attached hereto, marked as Exhibit "A"
incorporated herein aecepting the grant for $263,250.00 for the Auburn Way North
Sidewalk Improvement Project.
Section 2. That the Mayor'is authorized to implement such other administrative
procedures as may be necessary to carry out the directives of this legislation.
Secfion 3. That this Resolution shall take effect and be in full force upon passage
and signatures hereon.
Dated and Signed this day of 2017.
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APPR VED S TO FORM:
aniel B. Heid, i y Attorney
Resolution No: 5338
December 6, 2017
Page 2
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Exhibit A
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0 125 250
1" : 250'
N
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