HomeMy WebLinkAboutKing County Library System _. _
AUB�JI�N POLICE DEPARTl�EIlTT
EXTRA DUTY POLICE Ell�II'LOYMEN'T CO1�TT1�C'T
This agreement is made and entered into this 2� day of D�c�µ�s�w- , 201�- by and
between the City of Auburn and King Coun�y Library System, hereinafter identified as the Contractor.
WHEREAS, the Contractor owns, operates or manages a business for profit or non-profit within Gity
and in conneetion therewith requires police related services or assistance; and
WHEREAS, the City is able to provide du.ly commissioned law enforcement officers to provide police
related services to the Contractor subject to payment for services, and the City's Chief of Police's
approval; and
WHEREAS, the duly commissioned officers who may provide such services will be assigned to extra
duty under this contract during their off-duty hours which will not eonflict with their law enforcernent
responsibilities for and duties to the City;
NOW, THEREFORE, the parties agree as follows:
1. SCOPE OF PERFORMANCE:
The City shall provide the Contractor with extra duty police officer services as described below:
(a) Number of officers: As requested by the Contractor subject to the approval of the Gity's
Chief of Police. Contractor requests 1 number of officers.
(b) Hours and dates to be worked: As requested by the Contractor subject to the approval of
the City's Chief of Police, with a four (4) hour minimum extra duty time per event.
Contractor requests serviees on Monday through Sat�rday averaging,up to 4 hours
each shift, during the late afternoon through evening hours. Shifts may be scheduled
randomly, but not to exceed a total average of 8 hours per week over the course of a
month.
The Auburn I.,ibrary's Monday through Saturday Open Hours are:
l0am—9pm Monday through T'hursday; l 0am—6pm Friday; l0am—Spm Saturday
The 2018 Holidays when the library will be closed and no off duty officers will be
needed are:
New Year's Day-January 1 (Monday)
� Martin Luther King's Birthd$y-January 15 (Monday)
Presidents' Day-February 19(Monday)
Memorial Day-May 28(Monday)
Independence Day-July 4(Wednesday)
Labor Day-September 3 (Monday)
Veterans' Day-November 11 (Sunday)
Thanksgi.ving-Noyember 22 (Thursday)
Christmas Eve-December 24(Monday)
Christmas Day -December 25 (Tuesday)
New Year's Eve-December 31 (Monday) -All KCLS libraries cl�se at S:OOpm
(c) Specific location of service: As requested by the Contractor subject to the approval of the
City's Chief of Police. Contractor requests service at 1102 Auburn Way S, Auburn,
WA 98002
(d) Duty of officers: Security, crowd control, traffic control, (other) General Security.
2. CONTRACT TERM AND COMPENSATION: �
The term of performance of the contract shall commence on January 1, 2018 a.nd shall expire on
December 31St, 2018. If officers are needed for additional days of service beyond the fixed dates, the
contractor sha,ll make a written request and specify dates and times to the Auburn Police Department by
giving one (1)week's notice. This request will be attached and incorporated by reference to this original
agreement during the one year time frame.
Compensation: Contractor shall pay the City as full compensation for all police services fumished
under this contract a fee of$70.00 per hour of officer time as itemized below. Contractor shall pay the
City for any hours worked by officers in exceeding 8 consecutive hours and the rate of pay for those
hours exceeding 8 hours will be at 1 'h times the hourly rate.
Officers working the extra duty venue will be responsible for making their own arrests and writing their
own police reports as well as other duties associated with law enforcement while working the extra duty
assignment: In the event of this activity extending beyond the officers' extra duty shift andlor scheduled
hours,the extra duty employer will be responsible for any additional payment for time incurred.
Holidaysc Contractor shall pay the City for hours worked by officers at 1'h times the hourly rate for all
hours worked on Holidays. Designated Holidays are as follows:
New Years Eve, Thanksgiving Day, New Years Day, Day After Thanksgiving, Independence Day,
Christmas Eve, Labor Day and Christmas Day
Caneellation: 24-hour cancellation notice is required from extra-duty employers. Failure to provide
adequate and confirmed notice to the Scheduling Coordinator will entitle the scheduled extra duty
off cer to a minimum payment of four(4) hours of the regular rate of pay.
3. PAYMENT:
The Contraetor shall compensate the City for law enforcement services described herein pursuant to the
all-inclusive payment. 'The City shall invoice the Contractor on or after the first of the month for
services and include detailed service information, including actual service hours and all-inclusive hourly
rate, per officer: Payment shall be made by a check payable to the City of Auburn, and sent to the City
within thirty (30) calendar days after receipt of invoice. Payments to the City that are later than (thirty)
30 days following the invoice dates shall accrue interest at the rate of 12% per annum on the balance
due. All payments shall first be applied to the accrued interest. In the event that payment is not received
by the City of Auburn for services provided by the Auburn Police Department, the contractor shall be
responsible for all legal costs associated with obtaining proper payment.
The Contractor shall not be financially liable for scheduled law enforcement services which are not
actually performed; Provided, if a police officer has begun extra duty services under this Agreement;
and then is called by the Chief of Police or his/her designee for an erriergency, special assignment or
overtime duty, the Contractor's payment shall be for only those hours of service that the officer provided
to the Contractor.
4. ADHERENCE TO CITY POLICIES & PROGEDURES & SCOPE OF WORK:
Police officers engaged in extra duty employment aze obligated to discharge all duties of their office and
to adhere to the City's Police Department policies and procedures at all times. Such officers shall obey,
uphold and enforce the laws of the City and the State of Washington and the Constitutions of the State
of Washington and the United States of America at all times. Such officers shall understand that while
they are on duty or engaged in extra duty assignment under this contract, they may be subjeet to
discipline by the City. Police officers performing work pursuant to this contract shall only provide law
enforcement/peacekeeping services as specified in Section 1(d) of this contract and they are at all times
while performing said services subject to the direction and control of the City police department only.
5. NO SPECIAL DUTY TO CONTRACTOR OR OTHERS:
Police officers on extra duty assignment have a primary obligation to the City, not the Contractor. They
are expected to discharge all duties of their office while performing pursuant to this contract and will not
perform any non-law enforcement/peacekeeping functions for Contractor, Furthermore, this contract
and performance thereof by the City police officers shall not create any special relafionship with any
person or duties to protect any specific persons from harm or injury including the party signing this
contract. The law enforcement/peacekeeping duties to be performed pursuant to this contract are the
same in extent and scope as those provided by police officers to every member of the public.
6. NONDISCRIMINATION AND LIABILITY:
The Contractor shall not discriminate on the basis of race, color, sex, religion, national origin, creed, age
or the presence of any sensory, mental or physical handicap.
Each party shall be responsible and liable for the consequences of any act or failure to act on the part of
itself, its employees and its agents. Each party shall be responsible for its own negligence; neither party
shall indemnify nor hold the other party harmless.
7. NOTICES:
All notices and other material to be delivered under this contract shall be in writing and shall be
delivered or mailed to the following addresses:
City of Auburn Contractor
25 W Main Street Name: King County Library System
Auburn, WA 98001 Address: 1102 Auburn Way S
City, State, Zip: Auburn, WA 98002
Attn: Carla Hopkins
Phone: (253)931-3018
Email: cjhopkins(c�kcls:or�; kjcain@kcls.org
or such other addresses as either party may, from time to time, designate in writing.
�
8. ENTIRE AGREEMENT:
No modification or amendment of this contract shall be effective unless in writing and signed by
authorized representatives of the parties. This contract contains the entire agreement between the
parties and may not be enlarged, modified, or altered except in writing, signed by the parties.
DATED this �
_z� day of ��� . , 201,8'.
Approved as CITY OF AUBURN
By: By:
City of Auburn Chief of Police Bob Lee ity of Au ayor Nancy Backus
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DATED this ��' day of �e�E n��a E+�- , �6�$'z.A��'
CONTRACTOR: k-+�� CovNry l.��rae��w Sysrs'.�t
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