HomeMy WebLinkAbout02-21-2018 Agenda ��
Airport Advisory Board
Regular Mee4ing
February 21, 2018, 7:30 AM
Airporf Of#ice
Conference Room 1
AGENDA
A. CALL THE MEETING TO ORDER/ROLL CALL
B. PUBLIC COMMENT: Memb.ers of the public may make c.omments at this time on any items
not appearing on the agenda that are of interesfto the public and are within the jurisdiction
of the Board. Comments relafing to items on today's agenda are to be taken atthe time the
item is heard. The Board Chair detemiines time allotted to each speaker.
C. APPROVALAF MINUTES: December 20, 2017
D. PRESENTATIONS:
1. BUSINESS SPOTLIGHT—CLASSIC HELICOPTERS
E. BOARD ACTION ITEMS: Please note that Board action item"s are recommendations only to
the City Council pursuant to the Board's adopted role as an advisory only body to the City
Council.
1. ELECTION OF NEW VICE CHAIR
F. BOARD DISCUSSION ITEMS: Please note that no action will be taken on Board discussion
items.
1_ 2048 WORK PLAN REVIEW OFACTIVEJTEMS
A: JETA FUEL PROGRAM STATUS UPDATE
B. RUNWAY ENHANCEMENT PROJEGT UPDATE
_ _
C. FACILITIES CONDITION ASSESSMENT PROJECT UPDATE
D. COMPETATIVE MARKET ASSESSMENT &LONG-TERM RATE STUDY
UPDATE
2. AIRPORT ADVISORY BOARD—TRACKING MATRIX (GENERAL BUSINESS)AND
2018 ONLY STRATEGIC BUSINESS PWN PRIORITY ACTIONS MATRIX
G. BOARD GUIDANCE i4ND INFORMATION ITEMS:
1. AIRPORT MANAGER'S REPORT
_ _
H. SCHEDULE FOR UPCOMING MEETINGS: Scheduled meetings of the Auburn Advisory
Boa�ii are as follows*:
2018 Meeting Schedule:
Page 1 of 2
Ph:253-333-6821 Faz: 253-333-6822
Email: info@s50wa.com Website: www.s50wa.com
Airaort Advisorv Board.Meetinp A�enda Februarv 21. 2018
April 18, 2018
, June 20, 2018
August 15, 2018
October 17, 2018
December 19, 2018
Unless otherwise noted and advertised, all meetings will start at 7:30 a.m. anii will take
place at the Auburn Airport Office Conference Room 1 located at 2143 E St. NE, Auburn,
WA 98002.
'Please note that subject to advanced public noticing the Board may elect to sche.dule
additional special meetings beyond the meeting dates specified above.
I. ADJOURNMENT OF MEETING
Page 2 of 2
AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
MEETING DATE: December 20, 2017
MEETING TIME: T,30 A.M.
MEETING LOCATION: Auburn Municipal Airport, 2143 E ST NE Suite #1
Auburn WA 98001
Meeting Attendance Record;;
: . . . . -
John Theisen, Ghairperson
- -- -- - -- . _ _ - - --
Mark Kornei, Board Member
Deanna Clark, Board Member
- -• - - - - --- --- ----
Keym Snyder, Community Develqpment & Public Works Director
_ --
Ingrid Gaub, Assistant Direcfor of Engineering Services/City Engineer
� .. ..- -
Jamelle Garcia, Aviation Mariagement Group, LLC
Guillermo Arevalo, Aviation Manage.ment Group, LLC
0� • � � �
Brandon and Danielle Butsick (Tenant/Citizen)
Gary Nliller (TehariUCitizen)
1
A. CALL THE MEETING TO ORDER: Chairperson Theisen called the meeting
to order and welcomed attendees and guests. Chairperson Theisen noted that
Boarcl Member Gary Gustafson and Sparrow Tang were excused absences.
B. FOLLOW UP ON PUBLIC COMMENTS FROM PREVIOUS MEETING:
New public comment: Ga_ry Miller an Auburn Airport Tenant spoke about his
concern with the recent hangar rental increases. The Board Chair Theisen and
Airport Manager Garcia discussed the issue explaining the process of reviewing
4he rental rates annually. Mr. Miller also expressed concem overthe pricing of
the fuel at the airport.
C. APPROVAL OF MINUTES: A motion was made and seconded to approve
the Auburn Airport Advisory Board Meeting Minutes of December 20, 20:17.
D. PRESENTATIONS: NONE
E. BOARD ACTION ITEMSc
_ _
1. ORDINANCE NO. 6663 —AMENDMANT TO SECTION 2.33.010 OF
THE AUBURN CITY CODE (NUMBER OF BOARD MEMBERS)
Mr. Snyde.r reviewed the revision to the Aubum City Code to increase
the Auburn Municipal Airport Advisory Board from 5 to 7 members.
Motion was made to recommend approval of Ordinance No. 6663 fo
the Auburn City Council.
John Theisen moyed Deanna Clark motion to approve and Marc Kornei
seconded to recommend approval of Ordinance No: 6663 to the
Aubum City Council
_ _ _
MOTION CARRIED UNANIMOUSLY. 3-0
2. 2018 ANNUAL BOARD WORK PLAN
John Theisen moved and Deanna Clark seconded a Motion to A)
recommend the 2018 Annual 1Nork Plan to the Auburn City Council by
fhe Board Chairperson; and B) fhe Approval of the 2018 Annual Board
Work Plan to the Aubum City Gouncil.
MOTION CARRIED UNANIMOUSLY. 3-0
F. BOARD DISCUSSION ITEMS:
1. Mr. Garcia presented the resuif§ of the Airport Users Survey.
_
2. Mr. Snyder and the Board discussed a bi-monthly meeting schedule
beginning February 2018. Mr. Snyder will email the new schedule..
3. Ms. Gaub repo.rted FCS Group has begun the Analysis and Rate Study for
the Auburn Municipal Airport. The completed report will be ready for review
by March/April 2018.
4. Ms. Gaub updatetl the status of Facility Condition Assessment. The walk
through has been completed and reports will be ready in first quarter of 2018.
2
5. Ms. Gaub discussed the current status of Jet A Fuel. The City is at the final
stages with Qascade.
6. Mr. Snyder reported the W.a�nding Signage w.as still being produced but
should be completed by the end of December 2017. The Entry Sign for the
Airport has been completed and installed.
7. The Airport tracking matrix was reviewed along with the 2017 Strategic
Business Plan Priority actions items.
G. BOARD GUIDENCE AND INFORMATION ITEMS:
1. AIRPORT MANAGER'S REPORT: Mr. Garcia presented the report which
included airport �eVenues with month-to-month and year-to-year
comparisons. Additionally, the occupancy report and curYent fuel operations
were reviewed and discussed.
H. SCHEDULE FOR UPCOMING MEETINGS:
The Board Chair discu5sed changing the meeting fo every other month. Mr.
Snyder advised he would send out a new 2018 proposed meeting schedule.
Next meeting will be February 21, 2018.
I. ADJOURNMENT OF MEETING:
There being no other busin.e.ss 4he Board Chairperson adjourned the meeting
at 9`30 a.m.
PrePared by:
Aviation Management Group, LLC on behalf of the City of Aubum
February 6, 2018
3
AIRPORT ADYISORY BOARD - TRACKING MATRIX
� �;LEAD =;- zPROJECT � , ` �CURRE�IT'STATUS;�' � � ��� ��' WHAT'S:NEXT � `��-' START �EST" �€ `EST COST ��;i
� , �' [DESCRI�TIUN �_� ��`, '- � - �� 6ATE� �COMPLa ; �
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'City Strategic. Business Board reviewed and discussed201:7 only�p�iority matrix Boardito continue_to review and discuss2078,only.action items. Orn On- Action costs will
Plan action items at each Board Meeting�in 201:7. going going be identified for
eacfi action at
time of Board
effort
City Airport Enterprise City Council passed 2017-2018 Biennial Budget and Finance Director Coleman provided City Council:an update on the On- On- N/A
Fund 2017-2022 Capital Improvement Program 2ntl Quarter 2017 Financials on August 14, 2017; staff provided going going
airport related information to the Board from this update. 3b
Quarter 2017 Financials to:be presented to the City Council on
11127/17. Copy of the-financial report presented'to City Council
on 11/27/17 was se aratel emailed to the Board.
City/CW Runway Federal environmental review effort complete. FAA COMPLETE 03/2015 07/2017 $238,9.18
Enhancement issued a Finding of No significant Impact and Record:of (90/5/5)
Project — Decision (FONSI/ROD) on January 20, 2017 and the
Environmental public informational review period ended on February 6,
Review 2017
CitylCW Runway Scoping for runway length evaluation is complete and FAA ADO has requested additional evaluatiom of the proposed O6/2017 06/2018 $333;333
Enhancement scoping for consultant final design work underway. runway length: The City is currently working with FAA and our (90/10)
Project—Design Working with FAA on their grant process: FAA has designer, Century West, to address FAA's request.
indicated that it may require that property acquisition
occurs,with praject construction.
City Runway Appraisal of a portion of the Park and Ride area for the After apptaisal and appraisal review are complete, the City will 01/2018 1212018 $500,000
Enhancement future Runway Safety Area is underway. work with FAA to get approval to make an offer for fair market (90/5/5)
Project — Property value.
Ac uisition
CitylCW Runway Scheduled to begin this phase in 2018 following the 'Design phase.approval and applying for and obligating State and 06/2018 06/2019 $1,833,333
Enhancement completion of the Design:Phase. Federal Grant funding in 2018. (90/5/5)
Project —
Construction
City Facility Conditio�- Consultant Selection is in process with an RFP to be Draft document was reviewed 'by staff and a revised draft is 10/2017 12/2018 $50,000
Assessment utilishetl in Mid-Au ust. antici ated forbroatler reviewb Marcfi�6t^.
City On-going� :Business Continue to pursue :right-of-first refusals on ALP Work with Economic Development staff on targeted marketing On- On- TBD
Develo ment identified ac uisition arcels efforts oin oin
WSDOT/ AGIS:Study Project work completed'in December2016. COMPLETE 08/2015 10/2017 FAANVSDOT
PSRC/FAA 100%
2/13/2017 1
AIRPORT ADVISORY BOARD - TRACKING MATRIX
� . .
MB Priority � �KRA ;iGoali#r .��y �Key;Result�Are"alGoais � ,��� Leadr -� � �� � ;Narratne Description > ` t 'Sta7tt Complsti�n�•� .
' rt
�'Rankin �� , _ �Fteference?� = E _ , "(,Notin�Pnwrly�:Orderf �_�__ � .� � � ��� � � __._��� �- _ � , � ,_ i .D'ate? �_ . . _� _Date, � _�..
k.
1 1 5 Develop and implement°a Jet-A- Community �Based on interest from the Board and other interested parties, the 1� Temporary- 1n
FueLtemporary pilobprogram Development& currently adopted Capital Facilities Plan had proposetl the quarter quarter':2018
Public Works permanent installation of Jet-A-Fuel fuel service. However, because '2017 Permanent-4�^
DirectodCity of 1)uncertainima�ket need and response to warrant investment;and quarter2019
Engineer 2) liigher than anticipated costs, permanent installation cannot be
acfiieved in the near-term. Funding for the tempora.ry pilot program
has been included in the p�oposed 2017-2022 City Capital Facilities
Plan. On Septem6er 11, 2017 City Council concurred with the
Private Partnership Option and staff are working on the Draft
Operating,Agreement. Draft License.Agreement with Cascade in
process and Operating Procedu�es being finalized. Amendment to
AMGs contract is antici ated in the 1��Quarter of'2018.
1 2 6 Annual Board Work Plan Airport Advisory Prepare;for each calendaryear a focused wo�k:plan forlhe Board to Annually Annually
Board utilize in agenda setting, coordination with City staff and 12/20/2017
development of policy and fiduciary rewmmendations to City
Council
1 —Should�be 2 3 Long-Term Rate Study Airport Rates charged to tenants and users of the airport are the primary 2ntl 4t^quarter 2018
partofmarket Management funding source for the airport, excluding grants for capitai quarter
study effort development. To assure that the Airport Enterprise Fund remains 2017
self-sustaining�into tlie:future, current and future rate structures must
be evaluatetl balanding market competitiveness with sRort-term and
long-term airport operatiom needs. Cont�acbexecuted and work has
be un.
1 3 1 Competitive Market Assessment Community Engage with a qualified professional with experience in airport 2� 4�tl quarter
Study Development& market analysis to assess the Airport`s current and future sub- quaRer 2018
Public Works regional and regional market positions and identify strategies for 2017
Director maintaining and enhancing these positions. Contract.executed and
work has.be un:
1 3 2 Recommendations -City's 10- Community Working with the Board and City Administration; evaluate and On- On-going
YearEconomic Development Deveiopment& imPlement recommendations of the Ciry's 10-Year Economic going
Strategic Plan PublicWorks Development StrategicPlan.
Director
' KRA 1 =Airport Capital!Improvement Program; KRA-2=Airport Operations; KRA-3= Economie Development
2 Please note thabactionsthatstart in 2017and extend into 2018 are listed.
2I13I2017 2
AIRPORT ADVISORY BOARD - TRACKING' MATRIX
� : . .
;`i4AB Pnqnt , �KR�4 ,. ;�"Gqal#_;;> e Result'A�ea/Goals'� "` `. L'�ad;` ` i:" � =: �N�rratnre:Uesc�i t�9m „Start t C"rr� letiori`i
Renkin`;y !. Refere�'ce3_�`_. . � , . . �,fNot in Pnonry:6rdei) . { < . ' , ; ' „!,_;_. P ; tDate°, �_ 'q fDate ' '_�
�._ �-_ . � � . _ .
1 3 5 Current DevelopmentSites Community Market and lease the two on-airport development sites approved in 1� 4th quarter
Marketing5 Development 8 the approved Airport Master Plan to prospective tenants and quarter 2017
'Public Works developers5 2017
DirectodCity Real
Estate
AnalysUAirport
Mana ement
1 3 6 Airport Growth Areass C.ommunity Pursue opportunities for physical growth of the Airport consistent 1n 4th quarter
Development& with the approved Airport Master Plan including but not limited to quarter 2017
Public Works acquisition of first rights of refusal on potential future acquisition 2017
Director/Eity Real propertiess
Estate Anal sU
2 2 2 Annual'TenanYSurvey Airport Prepare, transmit and analyze with the Board an annual tenant Annually Annually
Management survey. The questions will be developed in consultation with the July 19,:2017
Board and tenant feedback will beshared with the!Board'.forpotential
immediate action, if appropriate or incorporetion into the Strategic
Business:Plan
2 2 8 Long-Term Airport Management Community Evaluate with Board; City Council, �City Administration and 1� 2nd•quarter
strategy Development& appropriate stakeholders a long-term airport management strategy quarter 2018
Public Works Anticipate,beginning'Board Discussion on this soon. 2017
Director
3 KRA 1 =Airport Capital �mprovement Program; KRA-2=AirpoR Operations;KRA3=Economic Development
"Piease note that actions thaf start in 2017 and extend'into 2018 are listed.
5 Please note that the timeframes shown for this Goal areaspirational.Theability3o achieve',them in the timeframes stated are inFluenced,by market factors beyond�the Citys direct control.As such,this Goal may not
be achieved in the specified timeframe,however,the City will pursue alf reasonable and appropriate actionsto do so.
6 Please note that the timeframesshown for tfiis Goai aYe aspirational.The ability4o achieveithem�in the Gmeframesstated;are influenced by market factors beyond'the City's direct control.As sucli,.:thisGoal may not
be achieved in'the specified timeframe,�however,the City will pursue:albreasonable and appropriate action5:to do sot
2/1312017 3
AIRPO.RT ADVISORY BOARD - TRACKING MATRIX
� : e u
AAB Priorit ' KRA, - - -- --_ __ _ - - ----- _.._
y , , �Goal' Key;Result A�ealGoals. Lead NaRative-Description Start Completiori
Rankin � Reference : #' .(Notin.PnorityeOrde`r), _ _ ,__, . _ _ D'ate Date
2 2 9 Airport'Marketing Plan Community Ptepare a comprehensive marketing, plan that will act as a 3b 2^�quarter
Development'& communication and implementation tool that can be used to achieve quarter 2018
Public Works the goals established for the Airport. The Plan will utilize the Five Ps 2017
Director (Product, Price, Placement, Promotion, and People) that focus on
the oints of view of the Air ort's tar et'audiences
3 1 6 Wildlife Hazard Management Plan Community Per the 2015'Wildlife Hazard Management Plan, obtain a scope of 2^d 4�"quarter
Implementation Development& work and budget, modify Capital Facilities Plan, obtain required quarter 2018
Public Works permits and app[ovals and conduct recommended tree removal 2017
DirectodCiry activities. Century West is currently reviewing the Plan and will
Engineer prepare a technical memorandum to City staff recommending key
neM ste s.
3 2 5 Board Composition Review Airport Advisory Conduct a review of the current composition and focuses of the An�ually Annually
Board Airport Advisory Board to determine potential forYecommended code 12/20/2017
changes.Areas of interest could include but a�e not limited to current
number of authorized board members and s ecific Board focuses
Purposely left 1 1 Annual Capital lmprovement Airport Advisory The City is required by the Federal Aviation Administ�ation(FAA)and Annually Annually
blank-being Program Review Board the Washington State Department of Transportation-Aviation 9/20/2017
done orto be Division (WSDOT-Aviation) to annually submit an updated Capitaf
done Improvement Program (CIP). The CIP forms the basis for�potential
state and federal funding for airport capital improvements. In
coordination with City staff,the Board will annually review and advise
on the required update to the Capital Improvement Program required
prior to its submittal. Reviewed with the Board at its 09/20117 regular
meetin .
Purposely left 1 2 Airport Siz-Year Capital Facilities Communiry The City will be updating the Six-Year Capital Facilities Plan for the Bi- 3b quarter
blank-being Plan and 2019-2020 Budget- Development& Airport as part of'the 2019-2020 budget process and develop the Annually 2018
done or to be NEW Public Warks proposed budget forthe Airport for 2019-2020
done Director/Gity
En ineer
Purposely left 2 18 Unmanned Aerial Vehicle (UAV) Innoyation &• Investigate the potential estatilishment of a UAV4raining a[ea at the 4`n 2"o quarter
blank-being Training Area Tecfinology Airport forvse by City stafffior required UAV flight training subjectto quarter 2018
done or to be � DepartmenU Airport FAA approval 2017
done Mana ement
2/13I2017 q
AIRPORT ADVISORY BOARD - TRACKING MATRIX
� . .
��1A�,Pnoirty � " KRAY Goa . 'Key?Kesult Area/Goals° ` ; ° ,Lead' "lNarrative�D,escrlption,i ; ' , Stait , � s,Completion .;
�;__.sRdnkin , .. iReferenCe,;; �I#. ' (N„of�inPnonty:Or�er) , ' � f_ _„ ;, , „ < . , , {Uate ;'�Date; .
. ,
,- < �_ . `=>
., .. ��. . _ . _ . _t. , _ <. �. . _ . -. _ ._,�
Purposelyileft : 2 12 AirportWa�nding Signage Community Design, fabrication and installation of new and additional airport 2nd 9�quarter
blank—being Development& way-finding:signs on key City transportation corridors:'Gity quarter 2018
done or to be Public'Works installation of signs is anticipated before the end of 2017. Received 2017 COMPLETE
done Director notfication from 1NSDOT'that it would not approve 2 additional
si ns on SR-18.
Purposely left � 2 15 Annual Lease Rates Survey& Real Property- Conduct comparison survey and valuation analysis for rates for Annually Annually
blank-being Analysis Mayor,s Open T and Closed Hangars, Tie-Downs. 8/23/2017
done or to be Office/Airport
done Mana emen4
Purposely left 2 16 Airport Municipal Broadband Innovation & Extend,City's Municipal Broadband service to the Airport. Currently, 3�tl 4�"quarter
blank-being Service Technology the Citys high speed fiber optic network has been eztended to the quarter 2017
done or to be Airport. Building off of this network,wireless�broad�band seryice5will 2017 COMPLETE
done be installed at the Airport for use�by tenants, guests and visitors to
provide a valuable user experience. City staff is currently working
with IT Department staff on.extension of WiFi�and MiFi to4he,airport
office. Decision was made previously:to:.not'extend to hangers due
i to:costs.
. . . • � . . . - .
T 2 13 Aviation Day Airport Developa plan for establishment+of a free 1-day AViation Day that is Annually Annually(first
Management open to the public and will provide up-close viewing of aircraft, (frs4 event in 2018)
aviation exhibits; Kids Zone,food truck@;and more. Pursue sponsors event in
to,cover 100 ercent of event cost 2018
? 2 17 Enhanced Phone System Innovation & Implement a more robust phone system for features like call tree, 1�� 3'"quarter
Technology integration with Outlook. This could tie accomplished by extending quarter 2018
Department the Cit�s IP Phone system to the Airport thereby implementing 2018
unified communications includin 4 di it dialin ;and voice mail
?-2018-WORK 3 3' Airport Zoning Regulations Update Communiry Coordi�ate with Citys Community Development Service Area to 1� 1�quarter
PLAN ITEM Development& assess and potentially implement new zoning regulations quarter 2019
Public Works amendments to current Ciry of Aubum zoning standards for the 2018
Director Airport and surrounding properties to add�ess operational needs or
requirements and support current and future economicdevelopment
efforts
2/13/2017 5
Annual Report 2017
Year to Date Totals through December 2017
2016 2017 %ofChanae
Income $829,733 $885,438 +6.7%
Fuel Gallons Sold 84,769 89,960 +6.2%
Occupancy
51 of 89 Tie Downs
71 of 71 Closed
63 of 68 Open Hangars
14 of 17 Storage Unifs
Wait List 36 on the list—(Waiting on Closed Hangars)
"Prepared and presented by Aviation Management Group without review of City Of Auburn.
Monthly Report January 2018
Year fo Date Totals through January 2018
2017 2018 9�0 of Chan�e
Income $73,056 $82,101 +12.4%
Fuel Gallons5old 5,827 4;380 -2.4�0
Occupancy
51 of 89 Tie Downs
71 of 71 Closed
68 of 68 Open Hangars
14 of 17 Storage Units
Wait List 36 on the list—(Waiting on Closed Hangars)
"'Prepared and presented by Aviation Management Group without review of City Of Auburn.