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Home My WebLink About08-08-2016 Minutes � r�""""..,.�k e1�..,�F �„ �,,., City Council Study Session �� ,� ` � �^ August 8, 2016-5:30 PM ;�=� .,. Annex Conference Room 2 —� 4WASNi�dGTC�N MINUTES I. CALL TO ORDE.R Deputy 1Vlayor Largo Wales called the meeting to order at 5:30 p.m. m the Annex Conference Room 2 located at 1 East Main Street in Auburn. A. Roll Call City Councilmembers present: Deputy Mayor Wales, Bob Baggett, Claude DaCorsi, John Hohnan, Bill Peloza, Yolanda Trout-Manuel and Rich Wagner. City officials and staff inernbers present mcluded: Mayor Nancy Backus, Chief of Police Bob Lee, City Attorney Daniel B. Heid,Assistant City Attorney Doug Ruth, Community Development and Public Works Director Kevin Snyder, Assistant Director of Community Developme.nt Services Jeff Tate, Innovation and Technology Director Pau1 Haugan, Economic Development Manager Doug Lein, Planning Services Manager Jeff Dixon, and City Clerk Danielle Daskam. B. Announcements - _._ C. Agenda Modifications II. CONSENT AGENDA III. DISCUSSION ITEMS A. Hearing Examiner and City Council Roundtable(15 Minute Presentation/15 Minute Q&A) (Snyder) Hearing Examiner to provide a report to City Council regard'mg code challenges and activity Hearing Examiner Phil Olbrechts presented the Hearing Examiners Annual Report and reviewed cases that were reviewed �2016�cluding third pariybilling dispute, Green Solutions Place Admiriistratiye Appeal, special home occupation,rezone, critieal areas varianee, variance for reduction in minimum density, dangerous dog appeal and a special home occupation. Councilmember Wagner questioned if the Comprehensive Plan Map not matclimg the Zoning Map was a problem. Mr. Olbrechts stated it does not appeaz to be a problem, and it is not a defect in the process. B. Ord'mance No. 6615 (15 Minute Presentation/15 Minute Q&A) (Snyder) Ordinance No. 6615 for amendments to Chapter 1.25, Chapter 8.08, Chapter 8.12, Chapter 8.20, Chapter 12.36, Chapter 15.06, and Chapter 15.20 pertaining to code enforcement provisions that address property abatement,public nuisances, vegetation violations, and the regulation of vacant structures Assistant Director Tate provided Council with a presentation on Ordinance No. 6615. The ord'mance includes a variety of code amendments that address several eode enforcemerit issues related to abatement actions and includes: Simplification of the methods to notify a property owner of a violation; Establishing a higher burden on the City for notifying a property owner of a potential abatement a¢tion; Establishing that an enforcement lien placed on property shall be of equal rank with state, county and municipal taxes; Declare that a violation of City Code constitutes Page 1 of 3 a public nuisance. This will allow abatement authority and procedures to apply to any violatiori of City Code, clarify that it is a violation to allow solid waste to remain uncontained on private property, establish an administrative process for abatement of public nuisances and vegetation violations. The process ident�es the authority uxider which abatement action can occur, the method of serving a property owner notiee of the City's intent to abate, an appeal process that utilizes the e�cisting Hearing Examiner process, authority for the City to seek cost recovery, and the range of eosts that may be recouped(including administrative costs incurred as a result of inspections, preparation of notices, contracts for performing the abatement, filing fees, legal fees, etc.); The abatement process descnbed in the amendments to Chapter 8.12 are then repeated in Chapter 8.20; Clarification in Chapter 12.36 that it is the responsibility of an abutting landowner to maintam the vegetafion that is located in the landscape strips that are within the right of way; Creation of a new chapter in the City build'mg code—Chapter 15.20—which elaborates on certain provisions of the International Property Maintena.nce Code(IPMC). The IPMC is aheady adopted by the City of Auburn however there aze provisions of the Auburn City Code that should be used instead of what is stated in the IPMC. For example,the IPMC establishes an appeal process that is different than the City's appeal process,. The draft atnendments seek to clarify that the City procedures are to b.e used instead of the Il'MC procedures; The draft amendmerits also seek to modify the IPMC ``boarding"standard which allows the windows and doors on vacant structures to be boarded for up to one year. The draft amendments limit boarding to 30 days when a product such as plywood is used and allows up to one year if a clear product is used. This is included because wood presents an ima.ge of blight and it precludes law enforcement from being able to see inside of a vacant structure that is harboring nefarious actiyi.ty. Clear products mitigate these problems; The draft amendments include a vacant property registration program that requires the , owners of vacant property to inforin and register their property with the City. The registration process allows the City to understand who is responsible far addressing issues that occur at the property and it establishes requirements for how the property is to be managed while it is vacant. The registration program exeinpts properties that are rental homes (that have a valid business license) and residences that are used part time. Councilmember DaCorsi asked what happens to abandoned homes after it has been boarded up for a yeaz. Assistant DirectorTate explained that the time from a default to bank owned is approximately a three year window. Councihnember Wagner requested more aftention be given to overhanging tree maintenance issues. Councilmember Baggett inquired howthe HOA works with the City's enforcement. Assistant Director Tate explained the actions are coincidental bitt separate. Councilmember Trout-Manual inquired regarding vehicles on property that have been parked there for ye.ars. Assistant Director Tate explained it is a separate code section that addresses inoperable vehicles on private property, and there is a separate process. C. Council Discussion on Retreat Goals (5 Minute Presentation/lU Minute Q&A) � Economic Development Manager Lein proyided Couneil with an update on economic development. He reviewed the numbers of pernuts issued for Single Family and Commercial projects,business licenses,real-estate excise tax and sales tax revenue. Manager Lein stated the consuhants have completed all of their research and are moving forward with the final state of completing the 10 year economic plan update. He anticipated a City Council briefing on October 24th and for the Plan to be brought before the Council for action on November 7, 2016. Councihnember DaCorsi requested a list of all who participated in the downtown fa�ade progam. Page 2 of 3 Councilmember Holinan stated the average household ineoine of those who shop in Auburn is $84,000. IV. ADJOURNMENT There bemg no further business to come before the Council, the meeting adjoumed at 6:39 p.m. � APPROVED THIS .�� DAY OF _� , 2018. BOB BAGGETT, DEPUTY MAYOR Dani Daskain, City Clerk, Page 3 of 3