HomeMy WebLinkAbout12-05-2017 Minutes City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, December 5, 20'i7 - 10:00 AM —Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Jim Kelly called the meeting to order at 10:00 a.m. in Conference Room 2
located on the second floor of Auburn City Hall, 25 West Main Street in Auburn.
Members present included Chair Jim Kelly, Chair Pro Tem Bill Petersen,
Member Yolanda Trout-Manuel, and Member Bab Baggett. Also present were
Board Attorney Doug Ruth and Board Seeretary Danielle Daskam.
II. AGENDA MODIFICATIONS
_ _
Claims for LEOFF 1 member numbers 912469 and 392099 were added to the
agenda.
III. APPROVAL OF MINUTES
A. Minutes of the November 7, 2017 LEOFF Board Meetinq
Motion by Chair Pro Tem Petersen, second by Member Trout-Manuel to
approve the November 7, 2017 minutes.
MOTION CARRIED UNANIMOUSLY. 4-0
IV. UNFIIVISHED BUSINESS
A. Pending Disabilitv Leave/Retirement Applications
There was no pending disab'il`ity leave/reti.rement application.
B. Pending Medical/HearinqNision/Dental Claims
1. LEOFF 1 Member#221843
Request for reimbursement of Medicare expenses in the amount of
$3,169.20. On September 5, October 3, and November 7, 2017,
the Board tabled the claim pending reeeipt of the Soeial Security
Form 1099 from 2014 and 2015. No additional information was
received.
Motion by Chair Pro Tem Petersen, second by Member Trout-
Manuel to deny the claim due to lack of information.
MOTION CARRIED UNANIMOUSLY. 4-0
LEOFF Board Minutes
December 5, 2017
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, December 5, 2017 - 10:00 AiVi — Conference Room 2
2. LEOFF 1 Member#221843
Request for reimbursement of inedical expenses in the amount of
$222.5D for services received on January 9, 2015 and April 24,
2017. On September 5, October 3, and November 7, 2017, the
Board tabled the claim pending the receipt of further information,
including the insurance/Medicare explanation of benefits statement,
and an explanation for the delay in submitting the claim within the
policy guidelines. No additional information was received.
Motion by Chair Pro Tem Petersen, second by Member Baggett to
deny the claim due to lack of information.
MOTION CARRIED UNANIMOUSLY. 4-0
_ _
3_ LEOFF 1 Member#444135
Request for reimbursement of inedical expenses in the amount of
$115.90. On September 5, October 3, and November 7, 2017, the
Board tabied the claim pending the receipt of further information,
including the insurance/Medicare explanation of benefits statement.
No new information was received.
Motion by Chair Pro Tem Petersen, second by Member Trout-
Manuel to deny the claim due to lack of information.
MOTION CARRIED UNANIMOUSLY. 4-0
V. NEW BUSINESS
A. Disabilitv Leave/Retirement Applications
No new application for disability leave was received.
B. A�qeals/Requests for Reconsideration
No request for reconsideration was received.
C. MedicaUHeacingNision/Dental Claims
1. LEOFF 1 Member#728069
Request for approval/reimbursement of long-term care expenses
for the month of November 2017 in the amount of $6,100.00 and
facility pharmacy expenses in the amount of$40.81 for a total claim
of$6,140.81.
LEOFF Board Minutes
December 5, 2017
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, December 5, 2017 - 10:00 AM — Conference Room 2
Motion by Member Baggett, second by Chair Pro Tem Petersen to
approve the claim in the amount of$$6,140.81.
MOTION CARRIED UNANIMOUSLY. 4-0
2. LEOFF 1 Member#190365
a. Request for reimbursement of dental expenses in the
amount of $164.35 for services received on November 9,
2017. The LEOFF 1 member's dental expense was
previously determined to be medically necessary.
Motion by Chair Pro Tem Petersen, second by Member
Baggett to approve the claim in the amount of$164.35.
MOTION CARRIED UNANIMOUSLY. 4-0
b. Request for reimbursement of vision expenses in the
amount of $61.00 for services received on October 11,
2017. In the last year, the LEOFF 1 member received
$61.00 in vision expense reimbursement on February 7,
2017.
Motion by Member Baggett, second by Chair Pro Tem
Petersen to approve the claim in the amount of$61.00.
MOT10N CARRIED UNANIMOUSLY. 4-0
3. LEOFF 1 Member#856535
Request for reimbursement of hearing aid expenses on November
15, 2017, from the LEOFF Board's preferred hea�ing aid provider,
in the amount of $2;786.80. The LEOFF Member last received
hearing aids in 2011.
Motion by Member Trout-Manuel, second by Chair Pro Tem
Petersen to approve the claim in the amount of$2,786.80.
MOTION CARRIED UNANIMOUSLY. 4-0
4. LEOFF 1 Member#948705
Request for reimbursement of dental expenses in the amount of
$330.00 for services receiVed on November 7, 2017.
,
LEOFF Board Minutes
December 5, 2017
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, December 5, 2017 - 10:00 AM — Conference Room 2
#948705 2017 �_�$1,200 00 �BALANCE __ _�
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� $1,200 00 (
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;J une 6, 2017����mm�_� � �$252.00� �Vmm���$948.00 �
_._. _. ____ __ _ __ _�
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Motion by Member Baggett, seeond by Chair Pro Tem Petersen to
approve the claim in the amount of$330.00.
MOTION CARRIED UNANIMOUSLY. 4-0
4. LEOFF 1 Member#321061
Request for reimbursement of vision expenses in the amount of
$354.00 for services received on November 7, 2017. The LEOFF 1
member has not received vision expense reimbursement in the
past year.
Motion by Member Trout-Manuel, second by Member Baggett to
approve the claim in the amount of the policy maximum of$270.:00.
MOTION CARRIED UNANIMOUSLY. 4-0.
5. LEOFF 1 Member#642873
Request for reimbursement of dental expenses in the amount of
$141.00 for services received on November 14, 2017.
_____ �_ _.._._ _, __ . _
;#642873 $1,200.00;BALANCE
(2017 � � _ �$1,200.00 .;
� �� !
, _ __.. _
!June 6,2017 , $303.00� $897 00 �
_
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� _ __ _..�_._____ ._... ,__.______._ _ ____��_._____�
Motion by Member Baggett, second by Member Trout-Manuel to
approve the claim in the amount of$141.00.
MOTION CARRIED UNANIMOUSLY. 4-0
6. LEOFF 1 Member_#31_0533
Request for reimbursement of vision expenses in the amount of
$65.00 for an exam and $384.00 for lenses and frames for services
received on November 15, 2017. The LEOFF 1 member last
received vision expense reimbursement in December 2016.
LEOFF Board Minutes
December 5, 2017
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Ci,ty of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, December 5, 2017 - 10:00 AM — Conference Room 2
Motion by Chair Pro Tem Petersen, second by Member Baggett to
approve the claim for the exam in the amount of$65.00 and the
policy maximum for lenses and frames in the amount of $270.00.
MOTION CARRIED UNANIMOUSLY. .4-0
8. LEOFF 1 Member#912469
Request for reimbursement of dental expenses in the amount of
$751.50 for services received on November 2 and 30, 2017.
LEOFF 1 Member 912469 has not received dental expense
reimbursement in 2017.
Motion by Chair Pro Tem Petersen, second by Member Trout-
Manuel to approve the claim in the amount of$751.50.
MOTION CARRIED UNANIMOUSLY. 4-0
9. LEOFF 1_Member#392099
_
Request for re'imbursement of vision exam expenses in the amount
of $55.50 and lenses and frames in the amount of $577.00.
LEOFF 1 Member 392099 last received vision expense
reimbursement in December 2016.
Motion by Member Baggett, second by Member Trout-Manuel to
approve the claim for the exam in the amount of $55.50 and
approve the claim for lenses and frames in the amount of the policy
maximum of$270.00.
MOTION CARRIED. 3-0 Chair Pro Tem Petersen abstained.
D. Other Discussion
1. Policy and Procedure Manual
Chair Kelly reminded members the annual review of the Policy and.
Procedure Manual takes place in 2018. He urged members to
forward any suggesfions for revisions to Board Attorney Doug Ruth.
Chair Kelly requested the Board Secretary conduct a survey of the
reimbursement rates.
2. Chair Kelly thanked Councilmember Trout-Manual for her service to
the Board for the past two years.
LEOFF Board Minutes
December 5, 2017
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City of Auburn Law Enforcement OfFicers and Firefighters Disability Board
Tuesday, December 5, 2017 - 10:00 AfVI — Conference Room 2
VI. ADJOURNMENT
There being no further business to come before the Board, the meeting
adjourned at 10:15 a.m.
APPROVED this 2nd day of January, 2018.
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HAIR Board Secretary
LEOFF Board Minutes
December 5, 2017
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