HomeMy WebLinkAbout11-06-2017 MinutesWASHINGTON
I. CALL TO ORDER
CITY COUNCIL
MEETING MINUTES
November 6, 2017 7:00 PM
A. Pledge of Allegiance
Mayor Nancy Backus called the meeting to order at 7:00 p.m. in the
Council Chambers of Auburn City Hall, 25 West Main Street, and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
City Councilmembers present: Deputy Mayor Largo Wales, Bob
Baggett, John Holman, Bill Peloza, Yolanda Trout -Manuel, and
Rich Wagner. Councilmember Claude DaCorsi was excused.
Mayor Nancy Backus was in attendance, and the following
department directors and staff members were also present:
Finance Director Shelley Coleman, City Attorney Daniel B. Heid,
Assistant City Attorney Jessica Leiser, Chief of Police Bob Lee,
Innovation and Technology Director Paul Haugan, Assistant
Director of Innovation and Technology Ashley Riggs, Assistant
Director of Engineering Services/City Engineer Ingrid Gaub,
Community Development and Public Works Director Kevin Snyder,
Human Resources and Risk Management Director Rob Roscoe,
Real Property Analyst Josh Arndt, Director of Administration Dana
Hinman, Economic Development Manager Doug Lein, Human
Services Program Coordinator Duanna Richards, Parks, Arts and
Recreation Director Daryl Faber, and City Clerk Danielle Daskam.
II. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
A. Entrepreneurship Week Proclamation
Mayor Backus to proclaim November 13-19, 2017 as
"Entrepreneurship Week" in the city of Auburn.
Mayor Backus read and presented a proclamation declaring
November 13-19, 2017 as Entrepreneurship Week in the city of
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Auburn to Auburn Mountainview High School students Emily
Cookston, Emily Watling and Simran Sandhu..
B. Small Business Saturday Proclamation
Mayor Backus to proclaim Saturday, November 25, 2017, as Small
Business Saturday in the city of Auburn.
Mayor Backus read and presented a proclamation declaring
November 25, 2017, as Small Business Saturday in the city of
Auburn to Auburn Area Chamber of Commerce president and chief
executive officer, Julia Jordan. Mayor Backus urged all residents to
support small businesses and merchants on November 25 and
throughout the year.
C. GIS Day Proclamation
Mayor Backus to proclaim
city of auburn.
November 15, 2017 as GIS Day in the
Mayor read and presented a proclamation declaring November 15,
2017 as GIS Day in the city to City of Auburn Assistant Director of
Innovation and Technology Ashley Riggs.
D. Introduction of Special Guests from Tamba, Japan
Mayor Backus welcomed several special guests from the City's
Sister City, Tamba, Japan. The group included members of the
Tamba International Association, who help coordinate the annual
Youth Ambassador exchange program, as well as businessmen
and economic development staff from Tamba City. Mr. Glenn
Tamai introduced each guest:
Mr. Naoki Yamaguchi — Chairman, Tamba International Association
Mr. Takeshi Kamei —Vice Chairman, Tamba International
Association
Mrs. Midori Kamei — Spouse
Mr. Masami Yamoto — Board member, Tamba International
Association
Mr. Yoshiyuki Yamaguchi — Board member, Tamba International
Association/travel agency
Ms. Noriko Kondo — City official/in charge of Economic
Development
Ms. Yumi Adachi — City official/economic development
Mr. Shuzo Nishiyama — Businessman/sake maker
Mr. Kyohei Hanada — Businessman/restaurant owner
Ms. Miwako Hata — Parent of former yearlong exchange student
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City of Auburn Council Meeting Minutes November_ 6. 2017
Ms. Harumi Asai — Parent of former Tamba Youth Ambassador
Ms. Kondo, Tamba Economic Development Manager, read a letter
from Mayor Shinichi Taniguchi to Mayor Backus.
Also present was Mr. Hideaki Kawachi, Executive Director of the
Hyogo Business and Cultural Center in Seattle. Tamba is located
in the Hyogo prefecture, which has a Sister State relationship with
Washington State.
APPOINTMENTS
There was no appointment for Council consideration.
AGENDA MODIFICATIONS
Resolution Nos. 5328 and 5329 were added to the agenda.
CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Public Hearing on Ordinance No. 6658 and Intent to
Modify the Business Improvement Area (BIA) Special
Assessment
City Council to conduct a hearing on the proposed
modification to the exemptions to the BIA special
assessment to address itinerant businesses, home
occupations, large-scale nonprofit organizations, and nested
businesses
Economic Development Manager Lein explained Ordinance
No. 6658 is an amendment to the original BIA ordinance that
was adopted in 1988. The BIA Committee of Ratepayers
has recommended revisions to clarify exemptions.
Mayor Backus opened the public hearing at 7:29 p.m.
Terri Danz, business location at 102 West Main, Auburn
Ms. Danz spoke against the BIA special assessment. She
stated the BIA does not serve her type of business which
serves customers worldwide. Ms. Danz stated she would
rather support the Auburn Area Chamber of Commerce.
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City of Auburn Council Meeting Minutes_ . November 6, 2017
Renee Clark, 3420 Scenic Drive, Auburn
Ms. Clark stated she currently has an art studio in Kent, and
she is a member of the small business incubator in Auburn
with hopes to have a storefront in Auburn in the future. She
compared the cost of doing business in Kent versus Auburn.
She spoke against the BIA assessment stating it is a
hardship for small start-up businesses.
Julia Jordan, CEO and President of the Auburn Area
Chamber of Commerce, Auburn
Ms. Jordan spoke of the difference between the role of the
Chamber, the Auburn Downtown Association, and the BIA.
She stated the BIA uses its funds to promote the downtown
core area.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided
Paula Golbienko, 1815 22nd Way NE, Auburn
Ms. Golbienko spoke about a dangerous dog incident in which her
grandson's dog was killed by a pitbull. She spoke in favor of
banning pitbulls and submitted a letter regarding the incident.
Alex Ryncarz, 2516 1 Street NE, Auburn
Mr. Ryncarz spoke about homeless and Valley Cities Counseling
and Consultation. He stated he was thankful for the help he
received from Valley Cities but stated the new management is
oppressive.
Betty Brun, 2516 1 Street NE, Auburn
Ms. Brun also spoke regarding homeless and Valley Cities
Counseling and Consultation. She expressed concern for those
who are disabled and homeless.
Steve Small, 201 O Street NE, Auburn
Mr. Small spoke regarding the Business Improvement Area (BIA).
He spoke in favor of the BIA. Mr. Small also expressed concern
with the location of the new Sound Transit parking garage in the
downtown area. He stated that an additional parking garage near
the Sound Transit station will create significant congestion for those
in the downtown area.
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City of Auburn_Council. Meetina Minutes November 6. 2017
C. Correspondence
There was no correspondence for Council review.
VI. COUNCIL AD HOC COMMITTEE REPORTS
Councilmember Baggett, chair of the Finance ad. hoc committee that
reviews claims and payroll vouchers, reported he and Councilmember
Wagner reviewed the payroll vouchers and electronic deposits in the
approximate amount of $2.2 million and claims vouchers and wire
transfers in the amount of approximately $2.6 million for the periods Oct
12, 2017 to Nov 1, 2017 and November 6, 2017, respectively. The ad hoc
committee recommends approval of the claims and payroll vouchers as
described on the Consent Agenda.
VII. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes of the June 27, 2016 and July 11, 2016 Study Session
Meetings
B. Minutes of the October 16, 2017 Regular City Council Meeting
C. Claims Vouchers
Claims vouchers 446223 through 446443 in the amount of
$1,905,669.29 and eight wire transfers in the amount
of $691,615.12 and dated November 6, 2017.
D. Payroll Vouchers
Payroll check numbers 537565 through 537586 in the amount of
$432,492.71, electronic deposit transmissions in the amount of
$1,806,549.00 for a grand total of $2,239,041.71 for the period
covering October 12, 2017 to November 1, 2017
E. Call for Public Hearing — 2018 Property Tax Levy Public
Hearing
City Council to call for a public hearing to be held on November 20,
2017, to receive public comments and suggestions with regard to
possible increases in property taxes
F. Call for Public hearings — Mid -Biennial Review and
Modification of the 2017-2018 Biennial Budget
City Council to call for public hearings to be held November 20 and
December 4, 2017 to receive public comments and suggestions
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City of Auburn Council Meetina Minutes November S. 2017
with regard to the proposed modifications to the 2017-2018
Biennial Budget, including revenue estimates and possible
increases in property taxes
G. Public Works Project No. CP1406
City Council award Contract No. 17-28 to West Coast Signal, Inc.
on their low bid of $4.48,492.50 for Project No. CP1406, Main
Street Signal Upgrades project.
H. Public Works Project No. CP1417
City Council approve Final Pay Estimate No. 5 to Contract No. 16-
04 to R.L. Alia in the amount of $10,883.00 and accept
construction of Project No. CP1417, West Hill Springs
Improvements Project.
I. Public Works Project No. CP1511
City Council approve Final Pay Estimate No. 3 to Contract No. 17-
12 in the amount of $488,335.14 and accept construction of Project
No. CP1511, M Street SE Improvements.
Deputy Mayor Wales moved and Councilmember Holman
seconded to approve the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 6-0
VIII. UNFINISHED BUSINESS_
There was no unfinished business.
IX. NEW BUSINESS
A. Sound Cities Association Legislative Agenda
(For clarification of these minutes, this item was discussed after
action on Resolution No. 5329.)
City Attorney Heid reminded that earlier today in a special meeting,
the City Council discussed the Sound Cities Association (SCA)
legislative agenda for 2018. He inquired whether Council would be
making any motion regarding the SCA legislative agenda.
Councilmember Wagner moved and Councilmember Holman
seconded to adopt in full. the Sound Cities Association legislative
agenda for 2018.
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City of Auburn Council Meeting Minutes November 6. 2017
Councilmember Peloza memorialized the SCA legislative agenda
to include the following topics: 1) Adjust the property tax cap, 2)
invest in public health services, and 3) address the housing and
homeless crisis. Councilmember Peloza spoke in favor of the
motion and the SCA legislative agenda. Councilmember Peloza
noted that if the property tax cap adjustment is passed by the state
legislature, each individual city would make their own decision on
whether to increase the property tax cap.
Deputy Mayor Wales expressed support for public health services
and housing and homelessness. Deputy Mayor Wales stated that
to raise the taxing limit at this time is irresponsible.
Councilmember Wagner moved to amend the motion to exclude
the topic of the property tax cap adjustment. Motion was seconded
by Deputy Mayor Wales.
Councilmember Holman noted the subject is a legislative agenda
that will be forwarded to the legislature and advocated by the
Sound Cities Association.
Councilmember Baggett stated he is not in favor of increasing
taxes. He noted that the motion is to approve a legislative agenda
that the Sound Cities Association can take to the legislature.. The
property tax cap adjustment may be a revenue that the City may
need in the future.
MOTION TO AMEND FAILED. 3-3 Councilmembers Baggett,
Holman and Peloza voted no.
MOTION TO APPROVE THE SCA LEGISLATIVE AGENDA
PASSED. 4-2 Deputy Mayor Wales and Councilmember Trout -
Manuel voted no.
ORDINANCES
A. Ordinance No. 6658
An Ordinance of the City Council of the City of Auburn,
Washington, creating a new chapter of the Auburn City Code
related to the Auburn Business Improvement Area
Councilmember Wagner moved and Councilmember Baggett
seconded to adopt Ordinance No. 6658.
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City of Auburn Council Meeting Minutes November 6. 2017
Councilmember Wagner spoke in favor of the ordinance.
Councilmember Wagner wondered why the BIA Committee of
Ratepayers did not consider start-up businesses as part of the
amendments. Councilmember Wagner also questioned whether
global businesses that have no store front and are not retail or
service should be subject to the BIA assessment..
Deputy Mayor Wales also questioned whether start-up businesses
should be addressed in the ordinance.
Councilmember Holman requested clarification on the changes to
the ordinance.
Economic Development Manager Lein stated there are 190
businesses within the boundaries of the BIA. The purpose of the
BIA is to generate economic activity by, among other things,
providing security for public spaces and sponsoring public events in
the downtown area. The intent of the ordinance is to create an
"environment" in the downtown area. The BIA Committee of
Ratepayers' first action was to review the existing ordinance and
remedy the inequity in fees. There were 185 businesses paying
fees with five to six businesses that were not. The hospital is
exempt under the current ordinance. Businesses in the small
business incubator are exempt from the BIA assessment.
Megan White, Chair of the BIA Committee of Ratepayers
Ms. White stated she is the owner of a business at 225 Auburn
Way North. She spoke in support of the ordinance. She stated
that before becoming a member of the BIA Committee of
Ratepayers, she was skeptical of the reason for the BIA and the
special assessment. She spoke in favor of the proposed. ordinance
as "baby -steps" to create an ordinance that is more equitable.
In response to a question from Councilmember Trout -Manuel,
Economic Development Manager Lein confirmed that payment of
the BIA assessment is a condition for obtaining a business license
for any business located in the BIA boundaries.
There was brief discussion regarding the timing of the ordinance
and the business license renewal process that begins next month
and is the means for collecting the BIA assessment.
Deputy Mayor Wales questioned the use of the BIA assessment
fees and suggested reducing the business license fee to $1.00..
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City of Auburn Council Meeting Minutes _ November 6. 2017
Councilmember Holman recommended adopting Ordinance No.
665.8 with the caveat that the BIA Committee of Ratepayers look
into the rate scheme for small business start-ups.
Councilmember Peloza recommended referring the ordinance back
to the Committee of Ratepayers and address small business start-
ups and global businesses.
Councilmember Wagner suggested tabling the ordinance to a date
certain in two weeks. He suggested more clarity on the advisory
role of the BIA Committee of Ratepayers for improvements in the
downtown area.
City Attorney Heid noted there is language in the current and
proposed ordinance that allows the BIA Committee of Ratepayers
to make recommendations to the City Council on a diverse
collection of issues (ACC Section 2.98.090).
Economic Development Manager Lein stated the BIA assessment
for a typical small businesses is typically around $150.00 to
$175.00 per year. He estimated that Main Street storefront
businesses pay approximately $300.00 per year. There are only
five or six businesses that would pay the maximum assessment of
$1,500.00 per year. Also, businesses in the small business
incubator are exempt.
Councilmember Wagner moved and Councilmember Holman
seconded to amend the original motion to include the following:
"Council has expressed some interest in other improvements in the
ordinance and request the BIA Committee of Ratepayers return
with those improvements and an updated ordinance within three
months."
City Attorney Heid clarified that the intent of the motion is to pass
Ordinance No. 6658 this evening and that the Committee return
other proposed amendments within three months. Councilmember
Wagner confirmed.
MOTION TO AMEND PASSED. 4-2 Deputy Mayor Wales and
Councilmember Trout -Manuel voted no.
MOTION, AS AMENDED, PASSED. 4-2 Deputy Mayor Wales and
Councilmember Trout -Manuel voted no.
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City of Auburn Council Meeting Minutes November 6. 2017
X.I. RESOLUTIONS
A. Resolution No. 5320
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an agreement between the City of
Auburn and the Auburn Symphony Orchestra for tourism promotion
services
Deputy Mayor Wales moved and Councilmember Baggett
seconded to adopt Resolution No. 5320.
MOTION CARRIED UNANIMOUSLY. 6-0
B. Resolution No. 5324
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an Interlocal Agreement between
the City of Auburn and the City of Federal Way relating to the
leasing of Auburn property for joint police task -force
Councilmember Peloza moved and Councilmember Holman
seconded to adopt Resolution No. 5324.
MOTION CARRIED UNANIMOUSLY. 6-0
C. Resolution No. 5325
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept state grant funds from the King
County Flood Control District for the 37th Street NW Flood Control
Project
Councilmember Baggett moved and Councilmember Holman
seconded to adopt Resolution No. 5325.
MOTION CARRIED UNANIMOUSLY. 6-0
D. Resolution No. 5328
A Resolution of the City Council of the City of Auburn, Washington,
approving Addendum No. 1 to the Collective Bargaining Agreement
between the City of Auburn and the Auburn Police Sergeants'
Association for 2016-2018
Deputy Mayor Wales moved and Councilmember Baggett
seconded to adopt Resolution No. 5328.
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City of Auburn Council Meetinq Minutes November 6. 2017
MOTION CARRIED UNANIMOUSLY. 6-0
E. Resolution No. 532.9
A Resolution of the City Council of the City of Auburn, Washington,
approving Addendum No. 1 to the Collective Bargaining Agreement
between the City of Auburn and the Auburn Police Guild for 2016-
2018
Councilmember Holman moved and Councilmember Peloza
seconded to adopt Resolution No. 5329.
MOTION CARRIED UNANIMOUSLY. 6-0
MAYOR AND COUNCILMEMBER REPORTS
A. From the Council
Deputy Mayor Wales reported that she met with organizations
supporting disabled veterans, and she reminded that the Veterans
Day Parade will be held Saturday, November 11tH
Councilmember Wagner reported on his attendance at the Pierce
County Regional Council where the topic of discussion was the
Puget Sound Regional Council's effort to redefine regional growth
centers.
Councilmember Trout -Manuel reported on her attendance at a
Joint Policy Summit on Gang Prevention and Intervention in
Tacoma. The policy summit was sponsored by the Governor's
Office, Attorney General's Office, Washington State Association of
Counties, and others.
Councilmember Pelota reported on the governance plan for the
veterans, seniors and vulnerable population levy. Councilmember
Peloza reported. on his attendance at the Regional Policy
Committee where members discussed veteran advocacy in
outreach programs. Councilmember Peloza also reported on his
attendance at the Metropolitan Water Pollution Abatement Advisory.
Committee meeting.
B. From the Mayor
Mayor Backus reported on the swearing-in of two new police
officers during the past two weeks, Nate Fry and Trent Dow. Mayor
Backus also reported on her attendance at the River Estates 40th
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City of Auburn Council Meeting Minutes November S. 2017
anniversary celebration, the White River Valley Museum Tailgate
Fundraiser, the Arthur Jacobsen Elementary School Trunk or
Treating event, Halloween Harvest Festival at Les Gove Park and
Community Center, the Battlefield Addiction Fundraiser, a ribbon
cutting ceremony for Painting with a Twist, the 24th Annual Harvest
Breakfast for the Auburn Food Bank, and the Auburn Area
Chamber of Commerce Holiday Auction. Mayor Backus reported
Robertson Properties Group (RPG) has announced pre -leasing
opportunities for the RPG Auburn Gateway project.
XIII. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 9:18 p.m.
APPROVED THE 0 DAY OF _ , 2017.
coh k - A# %U k Id
ANCY B S, MAYOR Danielle Daskam, City Clerk
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City website, and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office.
Internet: http://www.auburnwa.gov
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