HomeMy WebLinkAbout04-09-2018 CITY COUNCIL STUDY SESSION AGENDACity Council Study Session Finance -
Econ Dev S FA
April 9, 2018 - 5:30 P M
Council Chambers - City Hall
A GE NDA
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I .C A L L TO O R D E R
A .Roll Call
I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
A .A nn Macfarlane Presentation - Using Robert's Rules of Order to Serve Your
Community Better (2 Hours)
I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .Director Contract Discussion (Roscoe) (15 Minutes)
I V.F I NA NC E A ND E C O NO MI C D E V E L O P ME NT D I S C US S I O N I T E MS
V.O T HE R D I S C US S I O N I T E MS
V I .NE W B US I NE S S
V I I .MAT R I X
A .Matrix
V I I I .A D J O UR NME NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Director Contract Discussion (Roscoe) (15 Minutes)
Date:
April 4, 2018
Department:
Human Resources
Attachments:
Department Director Employment Agreement
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:April 9, 2018 Item Number:
Page 2 of 10
EMPLOYMENT AGREEMENT BETWEEN
______________________________[NAME]
AND THE CITY OF AUBURN, WASHINGTON
THIS AGREEMENT, made and entered into this _____ day of _______________, 20____, by and
between the City of Auburn, Washington, a municipal corporation of the State of Washington, (hereinafter
referred to as “City”) and __________________________________________________
_______________________________________________________[name and title] (hereinafter referred
to as the “Employee”), both of whom understand as follows:
WHEREAS, the City depends on the talents and contributions of a well-qualified team of
Department Director level employees to meet the needs of the City and to address its operational
responsibilities; and
WHEREAS, the City desires to [continue to] employ the services of the Employee as its ________
_______________________________________________________[title];
WHEREAS, it is further the desire of the City to: (1) secure and retain the services of the Employee
and to provide inducement to remain in such employment; (2) promote the Employee’s productivity,
morale and peace of mind with respect to the Employee’s work and security; (3) deter malfeasance,
misfeasance and nonfeasance on the part of the Employee; (4) identify the severance benefits which may
be paid to the Employee as a result of termination, and to have the terms of such reduced to writing in
this contract; and
WHEREAS, the Employee desires to be employed as, and/or continue employment as, the
_______________________________________________________________ [title].
NOW THEREFORE, in consideration of the mutual covenants herein contained, THE PARTIES
HERETO AGREE as follows:
1. INTENT OF AGREEMENT
This Agreement is intended to establish severance benefits payable to Employee in the event of
Employee’s termination from employment with the City. The City of Auburn’s personnel policies
shall continue to govern all aspects of the employment relationship between Employee and the
City, with the exception of severance benefits and payments to be paid to Employee upon
termination as provided for herein. Such severance benefits and payments shall be governed
solely by this Agreement.
2. RIGHT TO TERMINATE EMPLOYMENT
The Employee acknowledges that his/her position of employment is an “at will” position and that
the Employee’s employment may be terminated at any time by the City with or without cause,
subject to the City of Auburn’s City Code and Administrative Policies and Procedures. Nothing in
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Page 2
this Agreement shall prevent, limit, or otherwise interfere with the right of the City to terminate
the services of Employee.
3. WAIVER AND RELEASE OF ALL CLAIMS
As a condition of and prior to receiving any severance benefits pursuant to this Agreement, the
Employee agrees to waive any and all claims, whether known or unknown, against the City that
may have arisen or may arise as a result of the employment relationship between the City and
Employee. This release specifically covers, but is not limited to, any claims of discrimination based
on race, color, national origin, sex, sexual orientation, marital status, age (including claims under
the Age Discrimination in Employment Act) or physical or mental disability under any federal,
state, or local law, rule, or regulation; any contract or tort claims arising under federal, state, or
local law; any claims for unpaid wages or benefits; any claims arising under federal, state, or local
law based on promises made or allegedly made by the City to Employee; and any claims under
any express or implied contract or legal restrictions on the City’s right to terminate its Employees.
Employee hereby covenants not to assert any such claims or causes of action (the only exception
being a suit filed solely to challenge the validity of this release under the ADEA). This release is
intended to be all encompassing, and to fully resolve all matters and relations between the parties
up to the termination of employment of the Employee.
4. DUTIES
The Employee shall continue in the Employee’s position of employment as the _______
_______________________________________________________[title]; for the City of Auburn,
Washington, to perform the functions and duties specified in the job description for such position
and such other legally permissible and appropriate duties and functions to which the Employee
may be properly directed and/or assigned in connection with the Employee’s position of
employment.
5. TERM
A. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the
Mayor to terminate the employment of the Employee at any time, subject to the provisions
set forth in this Agreement. For the purposes hereof, Mayor shall mean the hiring authority
of the City and shall include any person, entity, group or designee empowered to terminate
the employment of the Employee.
B. Nothing in this Agreement shall prevent or otherwise interfere with the right of the Employee
to resign at any time from this position with the City of Auburn, subject to the provisions set
forth in this Agreement.
C. This Agreement shall remain in effect for one year from the date of this Agreement and shall
be automatically renewed annually, unless this Agreement is otherwise terminated by either
party pursuant to the terms of this Agreement.
D. In the event that written notice of termination is not given by one party to this Agreement to
the other party prior to the date by which notice of termination shall be given, this Agreement
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shall be extended for an additional year and shall continue to govern the employment of the
Employee until terminated as provided herein.
6. TERMINATION AND SEVERANCE PAY
A. In the event the Employee is terminated by the City, and during such time the Employee is
willing and able to perform the regular duties and tasks of the position for which the Employee
was employed, the City agrees to severance pay in an amount equal to three (3) months of
salary and benefits paid for by the City, at the then rate of monthly salary that Employee earns
at the time of termination; Provided that if the Employee has been employed by the City in
excess of five (5) years, the City agrees to severance pay of an amount equal to the
Employee’s current salary and benefits for a term calculated at the rate of one (1) month of
for each full year of service as an employee of the city of Auburn up to a maximum of six (6)
months (for eight or more years of employment with the City). Such payment shall be made
in one lump sum subsequent to the signing of a separation agreement which includes a waiver
of claims, and upon surrender of the City property then in Employee’s possession. Further
Provided that no severance pay as specified above shall be paid to the Employee following
termination if the Employee’s employment is terminated because of the conviction of a
criminal act, or the commission of willful malfeasance, gross negligence, or an act of
dishonesty.
B. All other benefits will be provided in accordance with this Agreement and City policies for
payment upon termination, which shall be separate from and in addition to the above
severance pay.
C. In the event the Employee voluntarily resigns his/her position with the City before the
expiration of the term of employment, the Employee shall give the City in writing a minimum
of one (1) month notice in advance of the effective date of resignation. The Employee will be
reimbursed at the current rate of pay for any unused accrued vacation.
D. Upon retirement (meaning separation in good standing and PERS or LEOFF retirement eligible
age), death, or disability retirement the Employee’s sick leave shall be reimbursed in
accordance with the following schedule based on continuous years of service:
Upon Completion of Percent of Accrued
Years of Service Unused Sick Leave
0 – Completion of 14 Years 0%
14 years and over ten (10%) percent
25 years and over twenty-five (25%) percent
Employee that separates in good standing (as defined above) that was hired on or
before December 31, 1984, shall be reimbursed at the then current rate of pay for
100% of unused, accrued sick leave up to a maximum of 960 hours.
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7. SALARY
Effective as of January 1, 2018, the City agrees to pay the Employee for services rendered pursuant
to this Agreement, an annual compensation in accordance with the Unaffiliated Compensation
Schedule, Grade 13-Directors (N13), payable in installments at the same times and intervals as
other employees of the City are paid. The City may also grant increases in the Employee’s base
salary in such amounts and to such an extent as the City may determine desirable, on the basis of
an annual salary review of the Employee’s job performance. The Employee shall receive cost-of-
living wage adjustments each year as approved by the City Council. The salary provided herein
may be modified by mutual; consent of the parties hereto. Any such wage adjustments will be
effective on the date approved by the City Council and/or in accordance with the schedule for
implementation of wage adjustments for non-represented employees of the City.
8. EXPENSE ALLOWANCE
The City recognizes that certain expenses of a non-personal and general job-affiliated nature are
incurred by the Employee and the City hereby agrees to reimburse and pay said general expenses
in accordance with City Administrative Policy in effect at the time the expenses are incurred.
9. EMPLOYEE BENEFITS
The City shall provide the Employee all employee benefits in accordance with City Ordinances and
Administrative Policies, including employee benefits as are currently available to any other non-
represented employees or employee groups of the City.
10. DIFFERENTIAL OF EMPLOYEE SALARY AND BENEFITS
In the event the terms for or provision of salary or benefits of this Agreement differ from the
provisions of the City’s Administrative Policies, the provisions of this Agreement shall control over
the provisions of the City Administrative Policies as they relate to such different terms or
provisions.
11. CONSIDERATION
The parties hereto agree and stipulate that the covenants, conditions and respective benefits to
the city and the employee are sufficient consideration for this agreement. The parties further
agree and stipulate that in consideration of the compensation due the Employee upon
termination, the City has the right to terminate the employee’s employment in accordance with
and pursuant to the terms thereof.
IN WITNESS WHEREOF, the undersigned have executed this Agreement on the dates indicated
below.
CITY OF AUBURN EMPLOYEE
_________________________________________ _______________________________________
MAYOR
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Page 5
[NAME ]________________________________
Date_____________________________________ Date___________________________________
Page 7 of 10
AGENDA BILL APPROVAL FORM
Agenda Subject:
Matrix
Date:
April 5, 2018
Department:
Administration
Attachments:
Matrix
Special Focus Areas
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:April 9, 2018 Item Number:
Page 8 of 10
Updated 04-04-2018
NO.TOPIC Chair STAFF LEAD(S)STUDY SESSION REVIEW
DATE(S)
COUNCIL DISCUSSION
SUMMARY ACTION DATE
1
Capital Projects Update and
Featured Capital Project
Discussion
Chair DaCorsi
Vice Chair Deputy Mayor
Baggett
Asst. Director Gaub 5/14/2018
2
Community Sustainability
Series: Economic and
Statutory Considerations for
Municipalities
Chair DaCorsi
Vice Chair Deputy Mayor
Baggett
Asst. Director Tate 4/23/2018
3 Sign Requierments
Chair DaCorsi
Vice Chair Deputy Mayor
Baggett
Asst. Director Tate 4/23/2018
4 Court Fees Chair Brown
Vice Chair Peloza City Attorney Heid 5/14/2018
5 Multi-year Budgets Chair Brown
Vice Chair Peloza Finance Director Coleman 6/11/2018
6 Homelessness Update Chair Trout-Manuel
Vice Chair Wales Director Hinman 5/29/2018
7 Multicare Behavioral Health
Facility Update
Chair Trout-Manuel
Vice Chair Wales Director Hinman 5/29/2018
8
Update on Court-DV
Filings/Hearings and DV
Model Firearms Program
Chair Trout-Manuel
Vice Chair Wales City Attorney Heid
TBD
9 One Table Presentation Chair Trout-Manuel
Vice Chair Wales
Pat Bailey and City
Attorney Heid
5/29/2018
10
Cost of Service Study -
Planning and Development
Fees
Chair Holman
Vice Chair Brown Finance Director Coleman
TBD
11 Livable Cities Update Chair Holman
Vice Chair Brown Asst. Director Tate TBD
12 Annexations (islands and
peninsulas)
Chair Holman
Vice Chair Brown City Attorney Heid TBD
COUNCIL MATRIX
Page 9 of 10
Revised 01-08-2018
HEALTH & HUMAN SERVICES FINANCE & ECONOMIC
DEVELOPMENT
PUBLIC WORKS & COMMUNITY
DEVELOPMENT MUNICIPAL SERVICES
HUMAN SERVICES FUNDING CITY BUDGET & AMENDMENTS UTILITIES POLICE
PUBLIC WELLNESS RISK MANAGEMENT ZONING, CODES & PERMITS SCORE JAIL
DOMESTIC VIOLENCE SERVICES EQUIPMENT RENTAL INNOVATION & TECHNOLOGY DISTRICT COURT
HOMELESSNESS SERVICES FACILITIES TRANSPORTATION PARKS & RECREATION
AFFORDABLE HOUSING CITY REAL PROPERTY STREETS ANIMAL CONTROL
COMMUNITY SERVICES LEGAL ENGINEERING SOLID WASTE
HUMAN RESOURCES DEVELOPMENT INCENTIVES CAPITAL PROJECTS EMERGENCY PLANNING
MEDICAL COMMUNITY RELATIONS BUSINESS DEVELOPMENT SUSTAINABILITY AIRPORT
ECONOMIC DEVELOPMENT STRATEGIES ENVIRONMENTAL PROTECTION AIRPORT BUSINESSES
CULTURAL ARTS & PUBLIC ARTS SISTER CITIES
PLANNING MULTIMEDIA
Councilmember Trout-Manuel, Chair Councilmember Holman, Chair Councilmember DaCorsi, Chair Councilmember Brown, Chair
Councilmember Wales, Vice Chair Councilmember Brown, Vice Chair Deputy Mayor Baggett, Vice Chair Councilmember Peloza, Vice Chair
2018 MEETING DATES 2018 MEETING DATES 2018 MEETING DATES 2018 MEETING DATES
January 22, 2018 February 12, 2018 February 26, 2018 January 8, 2018
March 26, 2018 April 9, 2018 April 23, 2018 March 12, 2018
May 29, 2018 June 11, 2018 June 25, 2018 May 14, 2018
July 23, 2018 August 13, 2018 August 27, 2018 July 9, 2018
September 24, 2018 October 8, 2018 October 22, 2018 September 10, 2018
November 26, 2018 December 10, 2018 December 24, 2018 November 13, 2018
SPECIAL FOCUS AREAS
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