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Home My WebLink About03-12-2018 Minutes ____ _... ..._. _... City Council Study Session iViuni Services SFA �� °�� 11Aarch 12�, 2018 - 5:30 PM CITY QF � "� � ��'��* Council Chambers - City Hall � _-� � AGENDA � . � _ � � *. � �' Watch the meeting video � � k �� WASHINGT�N Meeting videos are not available until 72 hours after the meeting has concluded. I. CALL TO ORDER Deputy Mayor Bob Baggett called the meeting to order at 5:30 p.m. in the Council Chambers of Aubum City Hall, 25 West Main Street in Aubum. A. Roll Call Councilmembers present: Deputy Mayor Baggett; Larry Brown, Glaude DaCorsi, John Holman, and Largo Wales. Councilmember Bill Peloza arrived at 5:37 p.m. during discussion of Ordinance No. 6674. Councilmember Yolanda Trout-Manuel was excused. Department directors and staff members present included: Police Commander Dan O'Neil, Human Resources and Risk Management Director Rob Roscoe, I nnovation and Technology Director Paul Haugan, . Assistant Director of Engineering Services/Gity Engineer Ingrid Gaub, Engineering Aide Amber Price, Sewer Utility Engineer Bob Elwell, Real Property Analyst Josh Amdt, City Attomey Daniel B. Heid, Parks,Arts and , Recreation Director Daryl Faber, Finance Director Shelley Coleman, Utilities Engineering Manager Lisa Tobin, and City Clerk Danielle Daskam. II. ANNOUNCEMENTS, REPORTS,AND PRESENTATIONS There was no announcement, report or presentation. III. AGENDA ITEMS FOR COUNCIL DISCUSSION A. Ordinance No. 6671 An Ordinance of the City Council of the City of Aubum Washington, vacating real property intended for right-of-way purposes located at 1412 3rd Street SE, within the City of Aubum, Washington Engineering Aide Amber Price provided a brief history of the property to be vacated. The 50 foot by 60 foot piece of property in the vicinity of 1412 3rd Street SE was deeded to the City in 1956 and was intended for street purposes. However, the right-of-way was never opened as a street or used by the Gity. Benefits of the vacation inclucle a decrease in the City's right-of-way Page 1 of 5 maintenance obligation and liability. Also, once vacated, the property will be subject to property taxes. The City has not required an appraisal of the value of the right-0f-way since the vacation is being initiated by the City. Additionally, the right-of-way was dedicated to the City at no cost, and the City has never maintained or opened the right-of-way for public use. Therefore, staff recommends the street vacation be granted with no conditions. A public hearing on the vacation will be held March 19, 2018. B. Ordinance No. 6674 An Ordinance of the City Council of the City of Aubum, Washington, granting a franchise agreement for a petroleum products pipeline to Olympic Pipe Line Company, LLC Engineering Aide Amber Price provided the staff report for Ordinance No. 6674 granting a ten-year franchise to Olympic Pipe Line Company LLC. Olympic's existing facilities consist of a 14-inch diameter pipel.ine located on the West Hill and in North Aubum. Olympic's current franchise agreement has expired. Their facilities do not currently serve any customers in Aubum, and there are no plans to do so. Any construction, maintenance, improvements or changes to Olympic's facilities are managed through the City's permitting processes that are a requirement of the Franchise Agreement. Safety of Olympic's facilities is regulated and inspected through the Washington Utilities and Transportation Commission. A public hearing on the franchise application is scheduled for March 19, 2018. C. Lakehaven-Aubum Sewer Boundary Adjustment Sewer Utility Engineer Elwell presented Resolution No. 5353, amending the Interlocal Agreement with Lakehaven Water and Sewer District to modify the District's sanitary sewer service area boundary so that 19 parcels adjacent to the Jovita Heights area can be served byAuburn public sewer. Lakehaven staff members do not foresee sewer service being available to the parcels in the near future and has agreed to modify their sewer service area boundary. Resolution No. 5353 will be considered by Council at their March 19, 2018 meeting. D. 4th Quarter 2017 Financial Report Finance Director Shelley Coleman reviewed fhe quarterly financial report for the year to date through December 2017 based on financial data as of February 5, 2018 for the period ending December 31, 2017, and sales tax Page 2 of 5 information representing business activity through October 2017. In the General Fund, Director Coleman reviewed revenues and expenditures by categories and expenditures by departments. She noted all department expenditures were within budget. Councilmember Peloza requested a presentation on the City's vehicle fleet. Director Coleman reminded the City Council received a presentation on equipment rental and the vehicle fleet at the Car Tab ad hoc committee meetings. Councilmember Wales suggested investigating the possibility of leasing certain vehicles. Deputy Mayor Baggett stated a lease/purchase analysis could be considered for a future study session. Councilmember Peloza agreed. Councilmember Wales suggested looking at police take home vehicles. Councilmember Holman cautioned that a vehicle take home policy will increase the number of police vehicles and fhe proposal may be a bargaining issue. Councilmember Peloza inquired about the water purchase from the City of Tacoma in 2016. Utilities Engineering Manager Tobin explained the purchase was necessary to supplement the supply during peak months and to fulfill contract obligations with water wholesale customers during upgrades and renovations of the City's wells. All water supplies are now back on line and functioning. Finance Director Coleman reviewed property tax revenues, sales and use tax, sales tax on new construction, utility taxes, cable franchise revenue, cable utility tax, business licenses, building permit revenue, intergovemmental revenues, charges for services, development service fees, culture and recreation, fines and penalties, miscellaneous revenues, real estate excise tax, pet licensing revenue, Funds 102, 103 and 105 Capital Prbject expenditures, Nrater revenues and water sold for 2017 versus 2016, solid waste, and cemetery revenues and expenditures. Councilmember Peloza reported a recycling outlet for latex paint will be available in Aubum soon. Councilmember Peloza will have more information about the recycling and the acceptance facility in his Council ' Comer article next week. I Councilmember Wales requested a report on the Gommunity Center rentals and program activities. IV. MUNICIPAL SERVICES DISCUSSION ITEMS A. Airport 2018-2022 CI P Discussion (10 Minutes)(Gaub) Page 3 of 5 Councilmember Brown presided over the Municipal Services Special Focus Area item. Assistant Director of Engineering Services/Gity Engineer Gaub reviewed the Capital Facilities Plan for the Aubum Municipal Airport, including runway enhancements, Jet A fueling facility, annual repair and replacement of airpo�t facilities, automated weather obsenrafion system, airport security camera and gate access upgrades, precision approach path indicator for runway, land acquisition for future approaches, runway RSA improyements, and west side fencing. V. OTHER DISCUSSION ITEMS There was no other discussion. VI. NEW BUSINESS Deputy Mayor Baggett presided over the remainder of the meeting and announced fhe need for an exeeutive session later this evening. VII. MATRIX A. Matrix Councilmembers reviewed the Council matrix. Councilmember DaCorsi, chair of the Public Works and Community Development Special Focus Area, stated ifem 1, Capital Projects Update and Featured Capital Project will be discussed on April 23rd. Also, Item No.4, Sign Requirements will be discussed on April 23rd. Councilmember Brown, chair of the Municipal Se►vices Special Focus Area, stated no date has been determined for Item 8, Court Fees. Councilmember Holman, chair of the Finance and Economic Development Special Focus Area, suggested adding annexation of small parcels (islands and peninsulas)to the matrix on a date to be determined. VI I I.ADJOURNMENT EXECUTIVE S€SSION Prior to adjoumment, CityAttomey Heid announced the need for an executive session in order to discuss a complaint against a public official pursuant to RCW 42.30.110(1)(f). The session was expected to Iast 20 minutes. Deputy Mayor Baggett recessed the meeting to executive session at 6:54 p.m. The meeting was reconvened at 7:13 p.m. Page 4 of 5 ADJOURNM.ENT _ - There being no further discussion, the meeting adjoumed. APPROVED this 2nd day of April, 2018. ' _ BOB BAGGET , EPUTY MAYOR nielle Daskam, Ciiy Clerk Agendas and minutes are available to the public atthe City Clerk's Office, on the City website (http:/Iwww.aubumwa.gov), and via e-mail. Comp/ete agenda packets ar�available forreview at the City Clerk's Office. Page 5 of 5