The URL can be used to link to this page

Home My WebLink About04-18-2018 Agenda �� 4irport Advisory Board Regular Meeting April 18, 2018, 7:30 Aflfl Airport Office Conference Room 1 --- - AGf N DA A: CALL THE MEETING TO ORDER/ROLL CALL B. PUBLIC COMNIENT: Members of the publie may make comments at this time on any items not appearing on the agenda that are of interest to the public and are within the jurisdiction of the Board. Comments relating to items on today's agenda are to be taken at the time the item is heard.The Board Chair determines time allotted to each speaker. C. APPROVAL OF MINUTES: February 21, 2018 D. PRESENTATIONS: 1. FACILITY CONDITION ASSESSMENT REPORT— MENG Analysis (30 Min) E. BOARD ACTION ITEMS: Please note that Board action items are recommendations only to the City Council pursuant to the Board's adopted role as an advisory only body to the City Council. 1. NONE F. BOARD DISCUSSION ITEMS: Please note that no action will be taken on Board discussion items. 1. STATUS OF AIRPORT MANAGEMEN7 GROUP AFTER 2018 (10 Min) 2. 2018 WORK PLAN REVIEW OF AGTIVE ITEMS A. RUNWAY ENHANCEMENT PROJECT UPDATE (20 Min) B. JET A FUEL PROGRAM STATUS UFDATE (10 Min) C. COMPETATIVE MARKET ASSESSMENT 8� LONG-TERM RATE STUDY UPDATE (5 Min) D. FACILITIES CONDITION ASSESSMENT PROJECT UPDATE (N/A— UNDER PRESENTATIONS) 3. AIRPORT ADVISORY BOARD—TRACKING MATRIX (GENERAL BIJSINESS)AND 2018 ONLY STRATEGIC BUSINESS PLAN PRIORITY ACTIONS MATRIX (10 Min) G. BOARD GUIDANCE AND INFORMATION ITEMS: 1. AIRPORT MANAGER'S REPORT (5 Min) Page 1 of 2 Phc 253-333.-6821 Fax:253-333-6822 Email: info@sSOwa.com Website:www.s50wa.com Airport.Advisorv Board Meetina Aqenda April 18, 2018 H. SCHEDULE FOR UPCOMING MEETINGS: Scheduled meetings of the Auburn Advisory Board are as follows*: 2018 Meeting Schedule: June 20, 2018 August 15, 2018 October 17, 2018 December 19, 2018 Unless otherwise noted and advertised, all meetings will start at 7:30 a.m. and will take place at the Auburn Airport Office Conference Room 1 located at 2143 E St: NE, Auburn, WA 98002. *Please note that subject to advanced public noticing the Board may elect to schedule additional special meetings beyond the meefing dates specified above. I. ADJOURNMEfVT OF MEETING Page 2 of 2 _ AUBURIV �41RPORT ADVISOI�Y BOARD MEETING iViINUTES nAEETING DATE: February 21, 2018 MEETING TIfVIE: 7:30 A.M. MEETING LOCATION: Auburn Municipal Airport, 2143 E ST NE Suite #1 Auburn VVA 98001 Meeting Attendance Record: : • . • • - John Theisen, Chairperson Deanna Clark, Vice Chair Mark Kornei, Bo�ard Member ,� �� ,�'. , _ . _ __ - :�,�, _ - ---_ - -- -- - . -. � Ingrid Gaub, Assistant birect � n ngineering S City Engineer �� _ _ _----__ Jacob Sweeting, Assistant City ,�ngi a � � .. ..- - Jamell�e Gar ' .�;Av��'�, Managem �� t Group, LLC ,�� , �, Guillerm Ar`y� AV ��' ' Manag ent Group, LLC �� c , ��.: �„ . r Tan �� amp, �� ion Mana��ement Group, LLG ��, .�. .- . � . A � ielle Butsic ��;,ena t/Citizen) �� Osborn "�� itizen) _. -.� Bill Pe en) Page 1 of 3 AUBURN AIRPORT ADVISORY BOARD iVIEETING i1�INUTES A. CALL THE MEETING TO ORDER: Ghairperson Theisen called the meeting to order and welcomed attendees and guests. Chairperson Theisen noted that Board Member Sparrow Tang was an excused absence and that Board Member Gary Gustafson had regretfully resigned from the Airport Advisory Board. B. PUBLIC COMnflE1VTS: NONE C. APPROVAL OF flAINUTES: A motion was made, seconded and unanim sly pa_ to approve fhe Auburn Airport Advisory Board Meeting ' � s of Dece 0, 2017. D. PRESENTATIONS: NONE �,�� r� P� E. BOARD ACTION ITENiS: �;r,�,,, With the resignation of G Gustafson from Bo rd there is a need to appoint a new Vice Chairp �� °i �� hn The�ise � ��de a motion t�o appoint � Deana Clark to the Vice Ch ��= pos��'`�� , rk � rnei seconded th�e motion � � and the vote was unanimous t� a ove . na Clark as Vice Chair. F. BOARD D � ' �� N ITEMS: �� ,_ 1. 20�1� '� � Plan p view of Ac �� Items � . Ga�� liscussetl�� `�he current status of Jet A Fuel license � '�� ent�� C_ scade. The� City and Cascade are in the �nal � �� sta "� '� f�co ��g the agreement�. B. Ms. �°; dis _ sed #he current status of the Runway Enhancement Projec ��'� She advise�d the Board that th�e FAA is questioning the � additio� = I length to approximately 4,000 feet and the FAA is requiring � ' �, dditi al information for justification. City of Auburn is working on �� stification with Century West eonsulta�nts and AMG regarding t�'„ length and coneerns of safety of current based aircraft and visiting ircraft. C. Ms. Gaub updated the status of Facility Condition Assessment. The walk through has been compieted and reports will be ready in first quarter of 2018. D. Ms. Gaub reported the Analysis and Rate Study for the Auburn Municipal Airport has begun. The completed report will be ready for review by 4th quarter 2018. Page 2 of 3 AUBURIV AIRPORT i4DVISORY BOARD MEETING MINUTES 2. The Airport tracking matrix was reviewed along with the 2018 Strategic Business Plan Priority actions items. G. BOARD GUIDENCE AND INFORMATIOFI ITEMS: 1. AIRPORT MAIVAGER'S REPORT: Mr. Garcia presented the report which included airport revenues with month-to-month .: nd year-to-year comparisons. Mr. Garcia also presented a compar: a 2016 and 2017 annual revenues of the airport: Additionally, t ,a�, ccupancy report and g ;�� current fuel operations were reviewed and disc �;�, ,g_ A,�' H. SCHEDULE FOR UPCONiING �IAEETING .rM 5 °:�`° � ;_; April 18, 2018 � June 20, 2018 �� August �15, 2018 �°°``� � >F� n October 17, 2018 X '�^Y ��a December 19, 2018. �,,,; 4z*�p ��. I. ADJOUR_NMENT O�� " F MEETI � �� r.�°�. ,'� ,� There being no other business the;B d Cha�person adjourned the meeting at 9:30 a.m. � �¢;� Prepared � �;��, �� Aviation Manag�" � � "-�i�� ,�L`�C F ��n behalf of�the City of Auburn �� A�� .� 9 ,�y ..�,� Y�� ..�,I� �'��u�: "w�« �( �� ,� .ia9�� Ii'�itq!��.. 4��'�` . ��i I Irya� � �i C ��.� �.��. ��; �y �:. 4� `. � �;m,�,'n�F �;:�i Page 3 of 3 A9RPORT ADVISOB�Y BOARD - TRACKIN,G MA�'RIX LEAD PROJECT CURRENT STATUS WHAT'S NEXT 3TART EST. EST. COST DESCRIPTION DATE COMPL. ! � DATE + . , , . .o . . , _ City Strategic Business Board reviewed and discussed 2018 only pciority matcix ' Board to continue to review and discuss 2018 only action items. On- On- Action costs will. Plan action items af each Board Meeting':in 201:8. going going be identified'for each action at time of Board effort City Airport Enterprise City Couneil passed 2017-2018 Biennial Budget and ' Finance Dicector Coleman provided City Qouncil an update on the On- On- N/A Fund 2018 2023 Capital improvement Program " 4th Quarter 2017 Financials in March 2018; staff provided a copy going going of this re ort to the Board on March 1:5, 2018. City/CW Runway Runway Length Justification Discussion with FAA FAA ADO has requested additional evaluation of the proposed 06/2017 10/2018 $333,333 Enhaneement continues; however, there are: delays due to a runway lemgth. The City continues working with FAA and our (90/10) Project—Design disagreement between the City and FAA on the Runway ; designer, Century West; however, additional steps are iikely Length. necessary. A:grant application for additional funding feom the State is in process and due April 20, 2018. City Rumway Appraisal is complete and Appraisal Review is After appraisal and appraisal review are complete, the City will 01/201'8 12/2018 $.500,000 Enhancement underway for a portion of the Park and Ride area for the work with FAA to get approval to make an offer for fair market (90X5/5) Project — Rcoperty future Runway Safety Area. value. Ac uisition City/CW Runway Scheduled to begin this phase in 2019 following the Design phase approval and applying for and obligating State and 10/201'8 1012019 $1;833,333 Enhancement cornpletion of the Design Phase. Federal Grant funding in 2019. (90/5/5) Project — Construction City/MENG Facility Condition Facility condition Assessment is complete and a Incorporation of this information into the 2U19-2020 budget 10/2017 12/2018 $50,U00 Assessment presentation to the Board on 4l18/18 and to the Council process and into the Market Assessment and Long #erm Rate on 4/23/18 is antici ated. Stud . City On-going Business Continue to pursue right-of-first refusals on ALP Work with Economic Development staff on targeted mar.keting On- On- TBD Develo ment identified ac uisition arcels efforts oin oin 4/12L2018 1 AIRPORT �,DVISORY BOARD - TRACKBNG IUTATR�X - � � � o � o � AA B•Pt`iority KRA Goal# i Key Resuit AnealGoals Lead iVarrative Description , Start Completion ' � Rankin Refierence" � (Nnt in Prlority Or,der) '; Date? Date � 1 1 5 Develop:and implement a Jet-A- ' Comm. Dev. & Based on interest from the Board and other interested parties, the ' 1St Tempora .ry- 1� Fuel 4emporary pilot program Public Works currently adopted Capital Facilities Plan had proposed the quarter quarter 2018 Director/City �permanent installation of Jet-A-Fuel fuel serVice. However, because ' 2017 (Cascade Engineer of 1)uncertain market need and response to warrant investment;and License is 2) higher than anticipated costs, permanent installation cannot be complete achieved in the near-term. Funding for the temporary pilot program 372018) has been inctuded im the proposed 2017-2022 City Capital Facilities Permanent-4cn Plan. On September 11, 2017 Gity Council concurred with the quarter 2019 Private Partnership Option and staff are workimg on the Draft Operating Agreernent. Draft License Agreement with Cascade in rocess and O eratin Procedures bein finalized. 1 2 8 Annual Board Work Plan Airport Advisory Prepare for each calendar year a focused work plan forthe Board to Annually Annually Board utilize in agenda setting, coordination with City staff and 12/20/2017 development of policy and fiduciary recommendations to City Council 1 —Should be 2 3 Long-Tecm Rate Study Airport Rates charged to tenants and users of the airport are the primary 2"a' 4tn quarter 2018 part of market Management funding source for the airport; excluding grants for capital quarter study effort development. To assure that the Airport Enterprise Fund remains 2017 self-sustaining into the future,current and future rate structures must be evaluated balancing market competitiveness with short-term and long-term airport operation needs. Contract executed and work has be un. ' 1 3 1 Competitive Market Assessment Comrn.Dev. 8� Engage with a qualified professional. with experience in airport 2� 4'�quarter , Study ' Public VUorks market analysis to assess the Airport's currenf and futuce sub- quarter 2018 Director regional and regional market positions and identify strategies for 2017 maintaining and enhancing these positions. Contract executed and work has be un. 1 3 2 Recommendations -City's 10- Comm. Dev. & Working with #he Board and City Administration, evaluate amd On- On-going Year Economic Development Public VVocks implement recommendations of the City's 10-Year Economic going Strate ic Plan Direetor Develo ment Strate ie Plan. 1 3 6 Airport Growth Areass Comm. Dev. 8� Pursue opportunities for physical growth of the Airport consistent Ongoing Ongoing Public Works with the approved Airport Master Plan including but not limited to Director/City Real acquisition of first rights of refusal on potential future acquisition Estate Anaf st/ ro erties3. � KRA 1 =Airport Capital Improvement Program; KRA-2=Airport Operations; KRA-3= Economic Development 2 Please note that actions that staR in 2017 and extend into 2018 are listed. 3 Please note that the timefcames shown for this Goal are aspirational.The ability to achieve them in the timef[ames stated are influeneed by markeYfastors beyond the City's direct contcol.As such,this Goal may not be achieved'in the specified timeframe,howevec,the Ciry wilP pursue all reasona6le and appropriate actions to do so. 4/1'2/2018 2 AI'RPOR�'ADVBSORY �OARD - TRACKING MA�RIX - � . � . . � ; AAB Priorlty KRA Goal:# Key Result Area/Goals: Lead ; N�crative-Descripfian: � Start ' Compietion Rankin Reference4 � (Notln Pribrlty OrderJ ; Qates Date 1 3 5 Current Development Sites Comm. Dev. & Market and lease the two on-aicport development sites approved in Ongoing Ongoing. Marketings Public Works the approved Airport Master Plan to prospective tenants and Director/Gity Real developerss Estate AnalysUAirport Mana ement 2 2 2 Annual Tenant Survey Airport Prepare, transmit and analyze with the Board an annual tenant Annually Annually Management survey.The questions will be developed in consultation with the Board July 19,2017 and tenant feedback will be shared with the Board for potential immediate action, if appropciate or incorporation into the Strategic Business Plan 2. 2 8 Long-Term Airport'Management Comm. Dev. & Evaluate with Board,City Council,City Administration and appropriate 1� 2"d quarter Strategy Public Works stakeholders a long-term airport management strategy , quarter 2018 Dicector Antici ate be innin Board Discussion on this soon. ' 201'7 2 2 9 Airport Marketing Plan Comm. Dev. 8� Rcepare a comprehensive marketing plan that will, act as a 3'� 2"d quarter Public Works communication and implementation tool that can be used to achieve quarter 2018 Director the goals established for the Airport: The Plan will utilize the Five Ps 2017 ' (Product, Price; Placement, Promotion, and People)that foeus on the oints of view of the Air orYs tar et audiences. 2 3 3 Airport Zoning Regulations Update Comm. Dev. 8� Coordinate with City's. Community Development Service Area to 1� 1St quarter Public Works assess and potentially implement new zoning regulations quarter 2019 Director amendments to current City of Auburn zoning standards for the 201:8 Airport and surrounding properties to address operational needs or requirernents and support current and future economicdevelopment efforts: 3 1 6 Wildlife Hazard Management Plan Comm. Dev. & Rer the 201:5 Wildlife Hazard Management Plan, obtain a scope of 2"d 4tn quacter Implementatiom Public Works work and budget, modify Capital Facilities Plan, obtain required quarter 2018 Director/City permits aod approvals and conduct recommended tree removal 2017 Engineer activities. Century West is currently reviewing the Plan and will prepare a technical memorandum fo City staff recommending key next ste s. 4 KRq 1 =Airport Capital Improvement Program; KRA-2=Airport Operations; KRA-3=Economic Development 5 Rlease note that actions that;start in 2017 amd extend into 204:8 are listed. 6 Please note that the timeframes shown for this Goal are aspirational.The ability to achieve them in the timeframes stated are influenced by market factors beyond the City's direct control.As such,this Goal may not be achieved in the specified timeframe, however,the City will pursue all'reasonable and appropriate actions to do so. _ 4/12/2018 3 AIR�OR� ADVCSORV BOA�D - �'�tACKING NiATRIX - � � � : o � • AAB Priority �! KRA. ; Goali Key Result ArealGoals Leadi Narrative Description Star,t ; Complefion ; Rankin�� ' Refer,ence �; # (Not in Priority Orde�)� ��Date Date� 3 2 5 Boacd Composition Review Airport Ad'visory Conduct a review of the current eornposition and foeuses of �the Anmually � Annually Board Airport Adviso.ry Board to defermine potential�for recommended code ' 12/20/2017 changes.Areas of interest could include but are not limited!to curnent number of.authorized board mernbers and s ecific Boacd focuses Purposely left 1 1 Annual Capital Improvement Airport Advisory The City is required by the Federal Aviation Administration(FAA)and Annually Annually blank—being Program Review :Board the Washington State Department of Transportation-Aviation 9/20/201'7 done or to be Division (WSDOT-Aviation) to annually submit an updated Capital done Improvement Program (CIP). The CIP forms the basis.for potential state and federal funding for airport capital improvements. In coordination with Citystaff;the Board will annually review and advise on the cequired update to the Capital Improvement Program required prior to its submittal, Reviewed with the Board at its 09/20/17 regular meetin . Purposely left 1 2 Aicport Six-Year Capital Facilities Comm. Dev. 8� The City will be updating the Six-Year Capital Facilities Plan for the Bi- 3�quarter blank—being Rlan and 2019 2020 Budget Public Works Airport as part of the 2049-2020 budget process and develop the Annually ; 2048 done or to be Director lCity proposed budget for the Airport for 2019-2020 done En ineer Purposely left 2 18 Unmanned Aerial Vehicle(UAV) Innovafion 8� Investigate the potential establishment of a UAV training area at the 4�n 2"a'quarter blank—being Training Area Teehnology Airport for use by City staff for required UAV flight training subject to quarter ' 2018 done or to be Department/Airport FAA approval 2017 done Mana ernent Purposely left 2 15 Annual Lease Rates Survey& Real'Property— Conduct comparison survey and valuation analysis for rates for Annually Annually blank—being Analysis Mayor's Open T and Closed Hangars, Tie-Downs. 8/23/2017 done or to be Office/Airport done Mana ement Purposely left 2 13 Aviation Day Airport Develop a plan forestablishment of a free 1-day Aviation Daythat is Annually Annually(first blank—being Management open to the public and will provide up-close viewing of aircraft, (first event in 2018) done or to be aviation exhibits, Kids Zone,food trucks,and more. Rursue sponsors event in done to cover 100 percent of event cost 2018) Target Sept. 2018 4/12L2018 4 Monthly Report March 2 01� Year to Date Totals Through March 2018 2017 2018 %of Chan�e Income $214,958 $230,892 +7.49�0 Fuel Gallons Sold 14,745 16,023 +8.79�0 Occupancy 51 of 89 Tie Downs 71 of 71 Closed 68 of 68 Open Hangars 14 of 17 Storage Units Wait List 34 on the list—(Waiting on Closed Hangars) Wait List 2 on the list—(Waiting on Open T-Hangars) *Prepared and presented by Aviation Management Group without review of City Of Auburn.