HomeMy WebLinkAbout02-12-2018 Minutes -- -------.... ._ . __..... _ _.....-- -....__ _._..._.. ----___ .. ------. _.._ _..... ___.._
City Council Study Session Finance -.
� Econ Dev SFA
* '�`� February 12, 2018 - 5:30 PM
CITY OF --R�� �"'�"''y
�� �� �
� �. ��.� .��°` Council Chambers - City Hall
� � � � � ��"' IViINUTES
� ,,�.� � Watch the meeting LIVE!
* ,� � --� �- �� .
�A~-� � WASHI,[�TGTON
: Watch the meeting video
Meeting videos are not available until 72
hours after the meeting has concluded.
I_ CALL TO ORDER
Deputy Mayor Bob Baggett called the meeting to order at 5:32 p.m. in the
Council Chambers of Aubum City Hall, 25 West Main Street in Aubum.
A. Roll Call
Councilmembers present: Deputy Mayor Baggett, Larry Brown, Claude
DaCorsi, John Holman, Bill Peloza and Yo(anda Trout-Manuel.
Councilmember Largo Wales was excused.
Department directors and staff members present included: Finance
Director Shelley Coleman, Planner Alexandria Teague, Water Quality
Program Coordinator Chris Thom, Arts and Events Manager
Julie Krueger, Engineering Aide Amber Price, Customer Care Manager
Brenda Goodson-Moore, Storm Drainage Engineer Tim Carlaw, Parks,
Arts and Recreation Director Daryl Faber, Assistant Director of
Engineering Senrices/City Engineer Ingrid Gaub, Arts Coordinator Allison
Hyde, Assistant Director of Cornmunity Development Services Jeff Tate,
Parks Planning and Development Manager Jamie Kelly, Utilities
Engineering Manager Lisa Tobin, Planning Services Manager Jeff Dixon,
Police Commander David Colglazier, and City Clerk Danielle Daskam.
I1. ANNOUNCEMENTS, REPORTS,AND PRESENTATIONS
There was no announcement, report or presentation.
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Brannan Park and Reddington Levee Use Agreement(Faber)(10 Minutes)
Parks Planning and Development Manager Jamie Kelly presented the
Brannan ParK and Reddington Levee Use Agreement. In 2013, the City
entered into an I nterlocal Agreement with King County and the King
County Flood Control District for easements associated with the
Reddington Levee Extension and Setback P-roject. As part of the
agreement, fhe City granted a Flood Protection Easement to King County.
The easement area is located on a portion of Brannan Park. However,
Brannan Park was acquired by the City using funds from the Washington
Page 1 of 7
Recreation and Conservation Office (RCO). RCO determined that the
flood control easement triggers a land conversion requirement, while a
Use Agreement does not amount to granting of real property interest
running wifh the land in perpefuity: Therefore, a Use Agreement to provide
King County access to the area in perpetuity for the purposes of
maintaining the flood control structure would not trigger a land conversion
requirement.
To resolve the issue and to carry out the intent of the 2013 Flood Control
Zone District Interlocal Agreement, King County agrees to relinquish and
quit claim its rights under the easement back to the City in retum for the
City agreeing to enter into a Use Agreement with King County for flood
protection purposes.
B. Public Art Selection- Les Gove Park(Faber)(20 Minutes)
Parks, Arts and Recreation Director Daryl Faber, Arts Commissioner
Nancy Colson, and artist Peter Reiquam presented information on the
public art selection for the I conic Public Art�nrork for Les Gove Park.
Director Faber explained the method for selection of public art has been
through fhe subcommittee meihod. The art site is located at the Big
Daddy's/Herr property which opens up to Les Gove Par-k. King Counfy
4Culture created, posted and promoted the call to artists and 34
applications were received from artists in Washington and Oregon. The
budget for the project is $125,000.00 and is included in the Capital
Facilities Plan.
Arts Commissioner Nancy Colson reported the subcommittee
contemplated the site for the public art and wantec! an iconic presence fhat
would indicate the presence of the park from Auburn Way South and draw
the attention of passersby. The subcommittee wanted a fun, whimsical,
touchable piece of art fhat wrould appeal to a broad audience.
Artist Peter Reiquam presented examples of his previous work and his
vision for the art piece for Les Gove Park. Mr. Reiquam's prima.ry
emphasis has been public art for over thirty years. His projects have
always been relevant to fhe site the art is located.
Arts Commissioner Colson talked about the selection process and the
recommended piece of art, Crow with Fries. Commissioner Colson
stated the committee discussed crows at length and leamed crows are
adaptable and brainy. She also read from the poem, The Business of
Cmws by Joseph Green.
Mr. Reiquam described the art as abstract, fabricated mechanical-looking.
It would be approximately 12 feet high. The French fry box could be used
as seating, The giant stylized crow would have a pov�cfer-coated finish that
is very durable. The semi-gloss black finish w'ill reflect some of the colors
Page 2 of 7
around it. Mr. Reiquam proposed glass eyes for the crow illuminated with
LED lights. For the purpose of care and maintenance, Mr. Reiquam
recommended a small plaza beneath the giant crow for ease of
maintenance.
Councilmember Trout-Manuel expressed concem people would be
tempted to climb on the art.
A resolution authorizing the Mayor to negotiate a contract with fhe artist will
be presented at the next regular Council meeting.
C. Ordinance No. 6670 (Gaub)(10 Minutes)
An Ordinance of the City Council of the City of Auburn, Washington, authorizing the
renewal and amendment of Ordinance No. 6452 For Zayo Group, LLC, Franchise
Agreement No. 12-41 for a telecommunications system
Engineering Aide Amber Price presented Ordinance No. 6670 for the
renewal of Franchise Agreement No. 12-41 with Zayo Group LLC for
telecommunications facilities in the public right-of-way. The current
franchise will expire in April 2018. There is one minor amendment to
reflect current contact informafion. A public hearing on the franchise
renewal is schedulecl for February 20, 2018.
D. NPDES Annual Report and Stormwater Management Program Plan (Gaub)(15
Minutes)
Storrn Drainage Engineer Tim Carlaw and Water Quality Program
Coordinator Chris Thom presented fhe Stormwater Management Program
Plan annual report. The City of Aubum's National Pollutant Discharge
Elimination System (NPDES) Phase II Stormwater Permit requires the
City to submit an annual report for activities in 2017 and Stormwater
Management Program Plan for the current year.
Water Quality Program Coordinator Thom spoke regarding public
education and outreach programs, illicit discharge detection and
elimination, controlling runoff from new development, and the municipal
operations and maintenanee element.
A public hearing on the Stormwater Management Program Plan is
scheduled for March 5th and a resolution adopting the Plan will be
presented to Council for adoption on March 19, 2018.
Councilmember Peloza requested a report on what other cities are doing
related to discharge monitoring.
E. Ordinance No. 6677 (Tate)(15 Minutes)
Planning Commission recommendation to adopt text and map amendments to
establish and implement the Open Space zoning district created when City Council
adopted the 2015 Comprehensive Plan and Comprehensive Land Use Map
Planning Services Manager Jeff Dixon and Planner Alex Teague
Page 3 of 7
presented Ordinance No. 6677 and the Planning Commission
recommendation to adopt text and map amendments to establish and
implement the Open Space zoning district created when the City Council
adopted the 2015 Comprehensive Plan and Comprehensive Land Use
Map.
Planning Senrices Manager Dixon noted the PowerPoint presentation is
different than the one included in the agenda packet.
The proposed ordinance was reViewed by Planning Commission at four
different meetings and held one pablic hearing on the ordinance.
The Open Space zone is meant to apply parcels that are: largely
undeveloped in character, natural and urban conservancy shoreline areas,
significant wildlife habitats, large stormwater detention ponds or floodplain
ponds, utility corridors with public access, and watersheds or areas with
significant development restrictions. The majority of the parcels are
owned by the City of Aubum and generally feature either critical area, utility
infrastructure, or are within the shoreline jurisdiction and subject to the
City's Shoreline Master Program.
The majority of the non-City owned parcels are govemment-owned or
utility-owned pa.rcels and encumbered by utility infrastructure, such as
transmission lines. The remaining five non-City parcels are privately
owned and also feature environmental or development constraints.
The Planning Commission's recommendation recognizes that the
proposed Open Space zoning amendment does not affect"I ndian lands."
The ordinance is scheduled for Council consideration on Feb 20th.
IV. FINANGE AND ECONOMIC DEVELOPMENT DISCUSSION ITEMS
A. King County Draft Comprehensive SolicJ Waste Management Plan (Coleman)(30
Minutes)
Meg Moorehead, Strategy, Communications and Performance Manager
from King County Solid Waste and Joan Nelson, City of Aubum Solid
Waste and Recycling Supenrisor, presented the draft King County
Comprehensive Solid Waste Management Plan.
Washington State law requires that each county, in cooperation with the
cities located in the county, prepare a coordinated, comprehensive solid
waste management plan (Plan). King County, togefher with its 37 partner
cities, has developed a long-term plan fhat presents strategies for
managing waste. The current Plan was adopted in 2001.
The draft plan provides direction on how King County and cities will
provide the services customers expect while keeping fees as low and
stable as possible. It also recommends innovative programs to prevent,
recycle, and dispose of waste that will protect human health and the
Page 4 of 7
environment. A new draft Plan presents strategies for managing King
Count�s solid waste over the next six years, with consideration of the next
20 years. It also includes policies, recommendations, and goals for: solid
waste system planning; waste prevention, recyeling, and solid waste
collection; solid waste transfer and processing system; landfill
management and solid waste disposal; and solid waste system finance.
Three major topics will affect everyone in King County:
• How to achieve the recycling goal of 70%
• What are the most important services that should be provided at
King County's garbage and recycling transfer facilities
o How should King County dispose of its garbage over the long terrn
It was noted that the Cedar Hills landfill is projected to be full by the year
2028 unless new capacity is developed. The Plan identifies three
disposal options for beyond 2028:
e Further develop Cedar Hills landfill
e Export waste by rail to an out-of-county landfill
� Build a waste to energy facility in King County(mass bum facility)
A recommended approach will be identified after the public comment
period on the Plan. The public comment period on the Plan expires March
8, 2018.
B. Streamlined Sales Tax(SST) Update (Coleman)(15 Minutes)
At 7:34 p.m. Deputy Mayor Baggett recessed the meeting for a six minute
intermission. The meeting was reconvened at 7:40 p.m.
At this time, Councilmember Brown, vice chair of the Finance and Economic
Development Special Focus Area, presided over the Finance and Economic
Development discussion items.
Finanee Director Coleman provided an update on Streamlined Sales Tax
(SST) and the Market Place Faimess Act implementation. She first
provided a brief history of SST which began in 2007-2008 with sales t�
sourcing change. Beginning in 2008-2009, the State provided mitigation
for those impacted cities with high concentrations of warehousing,
distribution and manufacturing.
Finance Director Coleman stated with the passage of the State's 2017-
2018 biennial budget, the appropriation for mitigation ended up being ten
percent under the need. There is a push by the impacted cities to have
additional appropriation provided in the 2018 supplemental budget. If the
ten percent shortfall is applied to mitigated cities, the impact to Aubum
over the biennium is $380,000.00.
Under Engrossed House Bill 2163, mitigation ends June 2019 with the last
payment reeeived in September 2019. However, there is a proviso in the
bill directing the State Department of Revenue, working wifh affecfed cities
Page 5 of 7
and other stakeholders, to analyze the projected SST mitigation losses
against remote sales tax gains and evaluate options for the impacted
cities. Department of Revenue has asked the Association of Washington
Cities and the City of Kent to lead a w�ork group to develop
recommendations.
Finance Director Coleman also spoke about possible upcoming changes
to e-Commerce and sales tax that could open the doors to more online
purchasers paying sales tax.
C. Ordinance No. 6678 (Coleman)(10 Minutes)
An Ordinance of the City Council of the City of Aubum, Washington, establishing the
Local Sales and Use Tax rate for Local Revitalization Financing for 2018
Finance Director Coleman provided a brief history of the state sales tax for
local revitalization financing. In 2009, the state legislature passed a bill to
provide financial assistance to cities to assist with fina.ncing public
improvements in an identified revitalization area to promote community and
economic development. The City applied for and was approved by the
State for use of local revitalization financing in August 2009, authorizing up
to$250,000.00 per year for the p�ogram.
I n 2010, the City issued $7.24 million in bonds for the purpose of funding
capital improvements for the Promenade. Annual debt senrice for these
bonds continues through the year 2034. Funds from grants, combined
with REET2 funds and interest eamings are used to pay for the annual
debt service costs of the project.
The state sales tax credit is available to the City for up to 25 years. The
year 2018 is the ninth year that the City has asked the state for the tax
credit. In order for the City to continue receiving the tax credit, the City
must request it each year by ordinance.
V. OTHER DISCUSSION ITEMS
Councilmember Peloza reported he attended the King Conservation District
meeting recently and leamed the Gity was awarded a $20,000.00 grant for the
201$ Farmers Market. The City has received approximately $200,000.00 in
grants from the King Conseniation District since the inception of the Farmers
Market.
VI. NEW BUSINESS
There was no new business.
VII. MATRIX
A. Matrix
Councilmembers reviewed items on their matrix:
Councilmember Trout-Manuel reported she will be meeting with staff in the
Page 6 of 7
near future, after which she will provide dates for upcoming Health and
Human Services Special Focus Area items.
Councilmember DaCorsi stated he would likely have updates to the Public
Works and Community Deyelopment Special Focus Area items after
February 14fh.
Councilmember Holman reminded there will be several meetings
regarding the 2019-2020 Biennial Budget. Finance Director Coleman
reported the budget retreat will be scheduled soon and a Budget 101 work
session will be held this summer and several budget workshops will begin
in August.
Councilmember Peloza requested the National League of Cities Service
Line Warranty program be added to the March 26th Council Study
Session.
Councilmember Peloza requested the addition of Mobile Home Park
Procedures to the February 26th Study Session.
Councilmember Brown announced the Intemational Machinists Union will
be creating a feah.�re article on him for the Union's national joumal.
Representatives of the national joumal will be at the first regular meeting in
March to video record a portion of the meeting. Councilmember Brown
,
reported he spoke with the Gity Attomey and the Mayor to ensure their
� attendance and Vicleo recording was permissible.
VI I I.ADJOURNMENT
There being no further discussion, the meeting adjoumed at 8:03 p,m.
APPROVED this 16th day of April, 2018.
�
BOB BAGGETT, PUT MAYOR Danielle Daskam, City Clerk
Agendas and minutes are available to the public at the City Cler1�'s Office, on the City website
(http✓/www.aubumwa.gov), and via e-mail� Complete agenda packets are avai/able forreview
atthe City Clerk's Office.
Page 7 of 7