HomeMy WebLinkAbout04-09-2018 Minutes City Council Study Session Finance -
Econ Dev SFA
CITY OF �� * * April 9, 2018 - 5;30 PM
__ _ F � � Council Chambers - City Hall
= _ = a � ���� MINUTES
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I. CALL TO ORDER
Deputy Mayor Bob Baggett called the meeting to order at 530 p.m. in the
Council Chambers of Aubum City Hall,25 West Main Street in Aubum.
A. Roll Call
Councilmemb:ers present: Depuly Mayor Baggett, Larry Brown, John
Holman, Yolanda Trout-Manuel, and Largo Wales. Councilmember Bill
Peloza arrived at 5:32 p.m. Councilmember Claude DaCorsi arrived at
5:54 p.m.
Mayor Nancy Backus and the following depaRment directors and staff
members were present: Human Resources and Risk Management
Director Rob Roscoe, Comp.ensation and Employee Relations Manager
Aaron Barber, City Attomey Daniel B. Heid, Assistarrt Director of
Engineering Services/City Engineer Ingrid Gaub, Police Chief Bob Lee,
Parks, Arts and Rec.reation Director Daryl Faber, Innovadon and
Technology Director Paul Haugan, Assistant Director of Public Works
Randy Bailey, Assistant Director of Community Development Services
Jeff Tate, and City Clerk Danielle Daskam.
II. ANNOUNCEMENTS, REPORTS,AND PRESENTATIONS
A. Ann Macfarlane Presentation- Using Robert's Rules of Order to Serve Your
Community Better(2 Hours)
Deputy Mayor Baggett welcomed Ann Macfarlane, PRP. Ann Macfarlane
is a P�ofessional Registered Parliamentarian and is known for her training
se.ries and guidebook on mastering Council meetings,Jurassic
Pa�liament.
Ms. Macfarlane led 4he Counc'il in a training session on effective public
meetings and using parliamentary procedure and RobeR's Rules of
Order. Topics of the training included historical bacl�qround, authority of
Council, meeting debate, keeping order, inappropriate remarks, authority of
the chair, and principles of democratic govemance.
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Upon conclusion of Ms. Macfarlane's session, Deputy Mayor Baggett
recessed the meeting at 7:50 p.m. for approximately five minutes for a
brief intermission.
The meeting was reconvened at 8:01 p.m.
III. AC�ENDA ITEMS FOR COUNCIL DISCUSSION
A. Director Contract Discussion(Roscoe)(15 Minutes)
Human Resources and Risk Management Director Roscoe presented a
proposed Employment Agreement for Department Directors.
Compensation and Employee Relations Manager Barber stated an
employment contract for department directors would be used as an
additional recruitment tool and prbvide inducement for the director to
remain in fhe p.osition. The contract would provide a level of security for
department di�ectors with any change in Mayor and would identify
severance benefits wliich may be paid upon separation.
Manager Barber reported the cities of Kent, Bothell and Kirkland use
similar contracts for department directors. The cities of Federal Way,
Olympia, Tukwila, Puyallup and Lynnwood also have some level of
separation agreements for City Managers. The proposed employment
contract would provide a competitive advantage in rec.ruitment. Manager
Barber stafed some of the contract provisions mirror benefits provided in
current collective bargaining agreements.
There was brief discussion of at-will employees.
(For clariBcation of these minutes, the above item was discussed
immedia#ely following rnll call and prior fo Ann Macfarlane's
presentation.)
IV. FINANCE AND ECONOMIC DEVELOPMENT DISCUSSION ITEMS
Councilmember Holman, chair of the Finance and Economic Development
Special Focus Area, asked staff when the Livable Cities Update vwuld be ready
for a Council Study Session. Assistant Director of Community Development
Services Tate suggested presenting the update at tFie June 11 City Council
Study Session.
Councilmember Hoiman stated the remaining items listed for 4he Finance
Special Focus Area have yet to 6e scheduled.
V. OTHER DISCUSSION ITEMS
There was no other discussion.
VI. NEW BUSINESS
There was no new business.
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VII: MATRIX
A. Matrix
Counc.ilmember Wales questioned when the topic of annexations listed on
the matrix would come before the Council. City Attomey Heid stated staff
members are working on bringing factual information to the Council for
their consideration. Mayor Backus stated initial staff discussions have
occurred but an additional mee6ng is required, after which she will consult
with the Depury Mayor and the chair of the Special Focus Area for an
appropriate meeting date.
Councilmember Trout-Manuel suggested an update on the Domestic
Violence Firearms Surrender Program. Police Chief Lee and City
Attomey Heid will coordinate their efforts and recommend a date for the
presentation.
Councilmember Wales reported she will not be in attendance at the April
23rd Study Session. She requested postponing 4he topic of sign
requirements. Counc,ilmember DaCorsi, chair of the Public Works and
Community Development Special Focus Area, directed that the topic be
po.stponed urttil June 25th.
Councilmember DaCorsi suggested review of the Council Rules of
Procedure. Mayor Backus reminded Councilmembers the fifth Monday
of the month study session is reserved for review of Council Rules of
Procedure.
Ann Macfarlance, PRP, offered a complimentary review of the Council
Rules of Procedure.
VIII.ADJOURNMENT
There being no further discussion,the meeting adjoumed at 8:12 p.m..
APPROVED this 16th day of April, 2018.
�
BOB BAGGETT, DEP Y MA OR Danielle Daskam, City Clerk
Agendas and minutes are availab/e to the public at the City Clerk's Otfice, on the City website
(httpJ/wivw.aubumwa.gov), and via e-mail. Gomplete agenda packets are available forreview
at fhe City C/erk's Office.
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