HomeMy WebLinkAbout05-14-2018 CITY COUNCIL STUDY SESSION AGENDA PACKETCity Council Study Session Muni
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May 14, 2018 - 5:30 P M
Council Chambers - City Hall
A GE NDA
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I .C A L L TO O R D E R
A .Roll Call
I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .Capital P roject S tatus Report (20 Minutes) (Gaub)
B .E lectric Vehicle Charging Stations (15 Minutes) (Bailey)
C.I T Update - Digital P arity (15 Minutes) (Haugan)
Continuation of the discussion on the percentage coverage and project timeline for
Council's Digital Parity project.
D.Resolution No. 5368 (10 Minutes) (Hinman)
A n I nterlocal Agreement with Green River College to render services at the business
incubator
I V.MUNI C I PA L S E RV I C E S D I S C US S I O N I T E MS
A .P olice Department 2017 A nnual Reports (1Hour) (L ee)
B .A irport Management Discussion (15 Minutes ) (Gaub)
V.O T HE R D I S C US S I O N I T E MS
V I .NE W B US I NE S S
V I I .MAT R I X
A .Matrix
V I I I .A D J O UR NME NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 1 of 71
AGENDA BILL APPROVAL FORM
Agenda Subject:
Capital Project Status Report (20 Minutes) (Gaub)
Date:
May 4, 2018
Department:
CD & PW
Attachments:
Capital Project Status Report
Feature Project Vicinity Map
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background Summary:
The purpose of this discussion is to inform the Council and Public of the overall status of the
City’s Capital Project program managed by the Engineering Services Division and to present
this quarter’s feature capital project: Auburn Way North Sidewalk Improvement Project
(Project No. CP1804). This grant funded project will improve the safety and efficiency of
Auburn Way North by constructing missing sections of sidewalk, constructing ADA
improvements, constructing a Rectangular Rapid Flashing Beacon (RRFB) at the intersection
of Auburn Avenue and 5th Street NE, and installing LED lighting. It is anticipated that this
project will begin construction in late summer of 2018.
The Capital Project Group of Engineering Services is currently managing 38 projects. Of
these projects, 25 are in design and 13 are under construction. Another busy construction
season is anticipated this summer with several projects set to begin work within the next few
months.
Rev iewed by Council Committees:
Councilmember:Staff:Gaub
Meeting Date:May 14, 2018 Item Number:
Page 2 of 71
CP1407 This project will complete the required public improvements
that the developer for the Marchini Meadows did not
complete. Improvements are prioritized and will be
completed based on available funds.
70,000
(Developer
Settlement)
70,000 70,000 100%TBD 90%TBD Aleksey
Koshman
Overlay of 132nd Ave completed by project CP1402 (2014 Pavement Patching & Overlay).
Replacing broken sidewalks and driveways was completed by Project CP1710 (2017
Citywide Sidewalk R&R). Design and Construction finish dates are shown as unknown
because this work is being completed in phases.
N/AMARCHINI MEADOWS Various1718
CP1218 This project will construct corridor improvements to AWS
between Muckleshoot Plaza and Dogwood Street SE.
Improvements include designated U-turns, access
management, driveway consolidation, addition of a 2nd left
turn lane from eastbound AWS into the MIT Casino, bus
pull-outs, medians, signal improvements, and sidewalks.
1,284,027
(Streets)
1,161,340
(Water)
2,333,108
(Federal)
466,191
(WSDOT)
46,381
(Other
Reimbursemen
ts)
5,291,047 5,291,047 100%JAN 85%MAY Matt Larson Contractor is installing vehicle detection loops in preparation for upcoming paving (weather
dependent). Construction finish date was revised to reflect changes to the contractors
construction schedule.
CH2MAuburn Way South Corridor Safety (Muckleshoot Plaza
to Dogwood St SE)
Miles
Resources
17 18
C222A This project will complete the widening of S 277th from the
intersection of Auburn Way North to L Street NE, including
the construction of a pedestrian trail and relocation of the
floodway along S 277th.
1,633,267
(Streets)
135,000
(Water)
1,020,700
(Federal)
2,300,000
(Developer)
3,933,990
(TIB)
9,017,000 8,935,740 100%MAY 99%MAY Kim Truong Construction is substantially completed. Remaining work includes cleanup and punchlist
items.
Parametrix277TH-AUBURN WAY N TO GREEN RIVER BRIDGE Scarsella
Bros.
16 18
CP1107 This project will be done in phases. The first phase 1A will
complete investigation of the Fulmer Wellfield area to
determine the required analysis and drilling program
needed to utilize the full water rights. Phase 1B will
complete a drilling and testing program as well as an
alternatives analysis. Phase 2 will complete the physical
improvements.
2,320,315
(Water)
2,660,315 2,659,550 100%APR 100%MAR Luis Barba Final pay approved on April 16, 2018. Project complete. Phase 2:
Carollo
Engineers
FULMER WELLFIELD IMPROVEMENT PROJECT Award
Constructio
n
17 18
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction
Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Community Development And Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
CONSTRUCTIONProject Status:
Generated by eGIS:5/4/2018 Page 1 of 10
Page 3 of 71
CP1406 This project will reconstruct the existing signal at C Street
SW and Main Street.
638,802
(Street)
638,802 636,489 100%SEP 1%OCT Kevin
Thompson
Construction Contract is in suspension for traffic signal equipment procurement. Work is
expected to resume July 3, 2018. Construction finish date updated to reflect additional time
needed for signal equipment procurement.
DKSMAIN ST SIGNAL UPGRADES West Coast
Signal, Inc.
17 18
CP1502 This project will improve the safety at the intersection by
installing a traffic signal, improving ADA ramps, widening
the northeast corner of the intersection to accommodate
U-turns, and pavement restoration.
142,240
(Streets)
792,260
(Federal)
934,500 1,003,162 100%SEP 5%AUG Luis Barba Construction in suspension for traffic signal equipment procurement and for PSE
coordination to secure property rights to relocate a power pole. Work is expected to
resume on May 7, 2018. Construction end date updated to reflect additional time needed
for pole delivery.
KPG37TH ST SE AND A ST TRAFFIC SIGNAL Road
Constructio
n Northwest
17 18
CP1317 This project will install automated meter reading
infrastructure and software, and will replace all water
meters.
6,000,000
(Water)
6,000,000 6,000,000 100%JUL 97%MAR Susan
Fenhaus
Work is underway. All meters and radios have been installed. Addressing final
communication troubleshooting. Punchlist work to follow.
FergusonWater Meter and Billing System Improvements Ferguson1518
CP1513 This project will construct a round-a-bout and complete the
design of intersection bicycle and pedestrian safety
improvements at 22nd St NE and I St NE.
315,000
(Streets)
29,890
(Sewer)
405,000
(Water)
200,000
(State Grant)
940,000
(Federal Grant)
1,822,013 1,784,015 100%JUN 50%JUN Seth
Wickstrom
Construction is underway. Construction of roundabout has begun. Construction finish date
adjusted to account for weather delays. West and South legs of the intersection to be
closed to through traffic for up to 1 month beginning April 23, 2018.
Reid
Middleton
22nd St NE and I St NE Intersection Improvements DPK, Inc.17 18
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction
Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Community Development And Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
CONSTRUCTIONProject Status:
Generated by eGIS:5/4/2018 Page 2 of 10
Page 4 of 71
CP1617 Project replaces 5 Pressure Reducing Valve (PRV) stations
in the Lea Hill service area that have exceeded their useful
life with 3 new stations.
1,032,300
(Water)
1,119,300 1,095,379 100%JUN 99%APR Matt Larson All of the improvements are complete; the contractor is completing final punch list.BHCLea Hill PRV Stations NOVA
Contracting
17 18
CP1614 This project will reconstruct the 28th St SE loop east of R
St., 27th St SE, 26th St SE, S St SE, T St SE and U St SE;
reconstructed 19th St SE and G St SE near Olympic Middle
school, and preserve 53rd Ave S, S 302nd Pl and
associated cul-de-sacs in the Westhill.
2,556,000
(Streets)
500,000
(Water)
200,000
(Storm)
3,256,000 2,900,000 100%MAY 80%MAY Jai Carter Construction work is resuming after a suspension due to weather. Construction finish date
updated to reflect weather suspension.
Jacobs
Engineering
, Inc.
2017 Local Street Reconstruction and Preservation
Project
Tucci and
Sons
17 18
CP1114 This is a WSDOT project that will replace the roadway
surface on Auburn Way South from SR-18 to 17th St SE.
WSDOT is also constructing City requested and funded
improvements at 12th St SE (Project CP1114). City
improvement include reconstructing the 'pork chop' islands,
new ADA curb ramps and pedestrian pushbuttons, and
pavement restriping.
200,000
(Streets)
213,600
(WSDOT)
413,600 200,000 100%APR 1%OCT Jacob
Sweeting
Construction work is underway.WSDOTWSDOT SR164 Overlay - SR18 to 17th St SE Tucci1818
MS1716 This project will construct curb ramp and crosswalk marking
improvements at the intersection of 37th Street NE and I
Street NE.
15,000
(Streets)
40,000 (CDB
Grant)
15,000
(Engineering
General Fund)
70,000 70,000 100%SEP 100%MAR Aleksey
Koshman
Final pay approved on March 20, 2018. Project complete. N/A37th St NE / "I" St NE Curb Ramp Improvements K&A
Communica
tions LLC
17 18
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction
Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Community Development And Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
CONSTRUCTIONProject Status:
Generated by eGIS:5/4/2018 Page 3 of 10
Page 5 of 71
CP1605 This project constructs a concrete plaza area, trail, and
lighting at the Les Gove Community Campus.
661,542
(Parks)
661,542 726,226 100%JAN 50%JUN Jacob
Sweeting
Project construction underway. Construction is being managed by Parks Dept. Contact
Jaime Kelly for more info.
Berger
Group
Les Gove Crescent HB Hansen1818
CP1316 This project will complete improvements to the East Ridge
Manor storm system in the Lea Hill area.
1,120,000
(Storm)
1,120,000 1,110,000 25%0%Kevin
Thompson
Analysis has determined that no improvements are needed to the public storm system.
Outreach to owners of private storm facilities is underway.
Brown and
Caldwell
EAST RIDGE MANOR STORM IMPROVEMENTS TBDTBDTBD
CP1416 This project will reconstruct F St SE from 4th St SE to
Auburn Way South, including adding new sidewalks, curb
and gutter, bike lanes, wayfinding signage, street lighting,
streetscape elements, and safety improvements, and will
include a bike share program with bike boulevard
components. Some ROW acquisition is necessary. Some
sections of water and sewer lines will be replaced on F St
SE between 4th St SE and Auburn Way S.
170,000
(Streets)
30,000
(Water)
27,704
(Sewer)
520,000
(Federal)
747,704 3,657,704 60%JUN 0%TBD Seth
Wickstrom
Design work is underway. Construction funding is not yet secured. City has applied for a
construction grant through PSRC and these construction grant funds would be available in
2021. City has also applied for a construction grant through WSDOT and these
construction grant funds would be available in the end of 2019.
JacobsF ST SE NON-MOTORIZED IMPROVEMENTS TBD1821
CP1312 This project will replace and/or repair aging and damaged
storm lines throughout the City.
1,193,797
(Storm)
595,650
(Water)
50,000
(Street)
1,839,447 1,740,216 100%MAR 0%JUL Seth
Wickstrom
Contract awarded by Council on April 16, 2018. Preconstruction meeting held on May 1,
2018. Notice-to-Proceed will be issues on May 18, 2018.
N/ASTORM REPAIR & REPLACEMENT Rodarte1818
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction
Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Community Development And Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
DESIGNProject Status:
Generated by eGIS:5/4/2018 Page 4 of 10
Page 6 of 71
CP1516 The purpose of the project is to improve safety and the
ability to accommodate the current and forecast fleet of
multi-engine piston aircraft for both takeoff and
accelerate-stop distances at the Auburn Municipal Airport
by extending both ends of Runway 16/34.
124,269
(Airport)
$120,495
(Federal)
$2,170,253
$2,415,018 $2,405,586 16%TBD 0%TBD Seth
Wickstrom
Discussions with FAA are on-going regarding ultimate runway length and configuration.CenturyWe
st
Auburn Municipal Airport Runway Enhancements TBD1819
CP1603 The project will construct a second, parallel transmission
pipeline under the White River, inspect the existing steel
transmission main for possible leaks and repair the leaks, if
any, and line the portion of the existing steel transmission
main to improve its structural integrity and prevent leaks,
and to construct another 12” to 18” parallel river crossing
casing for providing water service and utility conduit to
wilderness game farm park.
1,340,000
(DWSRF)
185,000
(Water)
1,525,000 1,525,000 17%0%Seth
Wickstrom
Feasibility analysis work is underway. Design and construction finish date changed to TBD
until results of feasibility analysis are complete and a schedule can be realized.
JACOBSCoal Creek Springs Transmission Main Repair TBDTBDTBD
CP1521 This project will rehabilitate and preserve the existing
pavement in the 15th Street NW/NE and Harvey Road SE
corridor between State Route 167 and 8th Street NE.
Furthermore, grind and overlay 15th Street NW/NE from
State Route 167 to Auburn Way N., and grind and overlay
Harvey Road NE from Auburn Way N to 8th Street NE.
2,624,987
(Streets)
65,000
(Storm)
50,000
(Sewer)
817,500
(Federal Grant)
2,554,987 2,533,552 100%MAR 0%OCT Kim Truong Contract award scheduled for May 7, 2018. Parametrix
(partial)
15th Street NE/NW Preservation Project TBD1818
CP1709 This project will design and construct a seismic control
valve on the City's largest reservoir.
175,000
(Hazard
Mitigation
Grant)
25,000
(Water)
200,000 509,000 90%MAY 0%OCT Kevin
Thompson
99% Plans, Specs, and Estimate are currently being prepared. Project will be advertised
for bids in May 2018.
ParametrixReservoir 1 Seismic Control Valve TBD1818
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction
Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Community Development And Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
DESIGNProject Status:
Generated by eGIS:5/4/2018 Page 5 of 10
Page 7 of 71
CP1707 This purpose of this project is to design for and improve
traffic signal timing and operations, corridor coordination,
traffic signal head visibility, and pedestrian accessibility
along the A St SE Corridor between 3rd St SE and East
valley Highway Access Road.
45,850
(Street)
412,650
(Federal Grant)
458,500 458,500 90%JUN 0%SEP Kim Truong Design is underway.PH
Consulting,
LLC & DKS
Associates
A St. SE Corridor Signal Safety & Operations
Improvements
TBD1818
CP1705 This project will construct the missing gap of sidewalk along
the north side of Auburn Way South between the existing
sidewalk terminations near 17th St SE to the west and
Muckleshoot Plaza to the east. The project length is
approximately 1,700 feet.
400,000
(TIB Grant)
430,000
(Streets)
830,000 830,000 60%JUN 0%NOV Matt Larson Design Underway; Received verbal approval from WSDOT for preliminary design and
speed reduction.
N/AAuburn Way South (SR164) Sidewalk Improvements TBD1818
CP1719 This project will add telemetry and SCADA capabilities to
the 22nd Street NE and R Street NE Sewer Pump Stations.
290,000
(Sewer)
290,000 322,523 10%SEP 0%DEC Matt Larson Design is underway.ParametrixSewer Pump Station Telemetry (SCADA) Improvements TBD1818
CP1717 This project will reconstruct/overlay selected local streets,
improve City owned utilities, and rebuild curb ramps to
meet ADA standards. The work at each location varies and
may include water, sanitary sewer, and storm drainage
improvements as needed for each project street.
Improvements are proposed at the following locations: 17th
Street NE between Auburn Way N and I St NE; K Street NE
between 12th St NE and 14th St NE; 122nd Ave SE south
of SE 316th St; and SE 286th St east of 112th Ave SE.
$1,651,201
(Streets)
$320,000
(Water)
$110,075
(Sewer)
$176,300
(Storm)
$2,306,377 $2,336,323 90%JUN 0%DEC Matt Larson Design is underway. Project budget and estimated costs were revised to reflect recent in
fund transfers and the most recent construction cost estimate.
Jacobs
Engineering
2018 Local Streets Pavement Reconstruction TBD1818
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction
Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Community Development And Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
DESIGNProject Status:
Generated by eGIS:5/4/2018 Page 6 of 10
Page 8 of 71
CP1802 This project will provide back up power to the existing
Green River Pump Station located at Isaac Evans Park.
1,000,000
(Water)
N/A 1,000,000 1,000,000 10%NOV 0%JUN Luis Barba Design is underway. BHCGreen River Pump Station Emergency Power TBD1819
CP1718 The purpose of the project is to rehabilitate and preserve
the existing pavement on S 277th between Auburn Way
North and the SR167 North Bound Off Ramp.
662,380
(Streets)
662,380
(Federal)
1,324,760 1,324,760 99%MAY 0%SEP Luis Barba Design is underway. N/AS 277th Street Preservation Project TBD1818
CP1724 The purpose of the project is to alleviate significant annual
flooding at the 1000 block of 37th St NW of Auburn,
Washington, by upgrading the drainage system with a box
culvert.
81,000
(Storm)
200,000
(Grant)
291,000 218,942 10%AUG 0%DEC Luis Barba Design is underway. Completing storm modeling in support of the design effort. Design
and construction finish dates updated to reflect time needed for storm modeling.
N/A37th St NW Flood Control TBD1818
CP1804 The purpose of the project is to construct two missing
sections of sidewalk, construct ADA improvements,
construct a Rectangular Rapid Flashing Beacon (RRFB) at
the intersection of Auburn Avenue and 5th Street NE, and
install LED lighting along Auburn Way North between E
Main St and 5th St NE
351,000
(Streets)
351,000 391,045 75%JUN 0%SEP Luis Barba Design is underway.N/AAWN Sidewalk Improvement Project TBD1818
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction
Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Community Development And Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
DESIGNProject Status:
Generated by eGIS:5/4/2018 Page 7 of 10
Page 9 of 71
CP1726 Reconstruct selected streets that are in very poor condition,
as well as improve utilities, and rebuild curb ramps to meet
ADA standards. The improvement at each project sites
varies and may include a potential sewer Local
Improvement District, storm drainage and water
improvements. Improvements are proposed at the following
streets: 4th St NE (R St to 4th Pl NE), 4th Pl NE, M St SE
(25th St SE to 28th St SE), 28th St SE (M St SE to R St
SE), O St SE, Pike St SE
103 Local
Fund
1,400,000
460 Water
Fund
265,000
461 Sewer
Fund 80,000
462 Storm
Fund
100,000
1,845,000 1,845,000 1%MAR 0%SEP Kim Truong Survey work is underway. Consultant scope and fee negotiations underway.KPG2019 Local Street Reconstruction TBD1919
CP1812 The purpose of this project is to update the electrical
systems at sewer pump stations throughout the City to
meet current electrical code, improve safety and increase
the efficiency of maintenance.
641,000
(Sewer)
641,000 641,000 0%NOV 0%APR Luis Barba Project Management Plan being developed TBDSEWER PUMP STATION ELECTRICAL IMPROVEMENTS TBD1819
CP1725 Pavement preservation for Arterial & Local streets. Streets
to be grind & overlayed: Auburn W N - 45th St NE to S
277th St; Terrace View Dr - R St NW to W St NW; 8th
Street NE - Auburn W N to M St NE; & R Street SE - E
Main St to T St SE. Streets to be thin overlayed: Vista View
in West Hill; Lea Hill Village in Lea Hill. Street to be
patched - Lakeland Hills W SE - Mill Pond Dr SE to 57th Dr
SE. Also to be addressed limited sidewalk repairs, curb &
gutter repairs, & upgrading 47 curb ramps
Arterial
Street
Preservation
fund =
$1.7M
Local Street
Preservation
fund =
$850K
Project
grand total
$2.55M
$2,550,000 $2,501,500 85%MAY 0%NOV Jai Carter Design is underway.N/A2018 Citywide Patching and Overlay Project TBD1818
MS1811 Acquire a portion of a portion of the King County Park &
Ride as part of the Auburn Airport Runway Enhancement
Project.
27,800
(WSDOT
Grant)
500,000
(Federal Grant)
27,800 (FAA
Grant)
555,600 555,600 50%JUN 0%Seth
Wickstrom
Property appraisal underway.Apprisal
Grounp of
the
Northwest
Auburn Airport Runway Extension - Property
Aquisision Phase
N/A18
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction
Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Community Development And Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
DESIGNProject Status:
Generated by eGIS:5/4/2018 Page 8 of 10
Page 10 of 71
CP1807 Replace 8 large water meter vaults and 1 large water meter
vault lid.
$1,300,000
(Water)
$1,300,000 $1,300,000 1%FEB 0%JUL Seth
Wickstrom
Preliminary project planning and design is underway.N/AWater Meter Vaults and Lids Replacement TBD1919
CP1805 This project will repair and/or replace portions of the
sanitary sewer pipe system at 21 different sites throughout
the City that have deteriorated and are in need of repair.
$1,800,000
(Sewer)
$1,800,000 $2,800,000 5%MAR 0%SEP Kevin
Thompson
Topographic surveying by City staff and contract negotiations with a design consultant are
underway.
BHC, Inc.2019 Sewer Repair and Replacement TBD1919
MS1814 The purpose of the project is to demolish an existing
building located at 3224 V Street SE (on Game Farm Park
Property). This property will become part of a dog park in
the future.
$65,000
(Facilities
Repair and
Maintenance
)
65,000 55,000 25%AUG 0 OCT Aleksey
Koshman
The project is currently in design.Game Farm Park Building Demolition 18 18
CP1815 The project will repair and/or replace damaged sidewalk
and upgrade or install curb ramps to meet ADA
requirements. The project will also build new sidewalk
segments to fill gaps in the pedestrian network.
$200,000
(328 Fund)
$125,000
(CDBG
Funds)
$325,000 $325,000 5%SEP 0 FEB Aleksey
Koshman
The project is currently in design.2018 Citywide ADA Sidewalk Project 18 19
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction
Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Community Development And Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
DESIGNProject Status:
Generated by eGIS:5/4/2018 Page 9 of 10
Page 11 of 71
CP1811 The purpose of the project is to crack seal arterial and
collector streets throughout the City to prolong the life of the
existing pavement.
$200,000
(105 Fund)
$200,000 $195,082 90 JUN SEP Aleksey
Koshman
The project is currently in design.2018 Arterial Crack Seal Project 18 18
CP1822 The purpose of this improvement is to prevent motorists
from driving around train crossings on C Street SW at the
Boeing/GSA track south of 15th Street SW by installing 100
feet of median barriers with delineators to the north and
south side of the train tracks.
$25,200
(Washington
Utilities and
Transportation
Commission)
$35,200 $35,200 90%JUN AUG Aleksey
Koshman
The project is currently in design.C St SW Boeing Rail Crossing Median Barriers 18 18
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction
Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Community Development And Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
DESIGNProject Status:
Generated by eGIS:5/4/2018 Page 10 of 10
Page 12 of 71
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
PROJECT CP1804
VICINITY MAP
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
N
Not to Scale
Page 13 of 71
AGENDA BILL APPROVAL FORM
Agenda Subject:
Electric Vehicle Charging Stations (15 Minutes) (Bailey)
Date:
May 9, 2018
Department:
Public Works
Attachments:
Electric Vehicles Pres entation
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background Summary:
Discuss possible locations near City Hall to install fleet charging stations.
Rev iewed by Council Committees:
Councilmember:Staff:Bailey & Thompson
Meeting Date:May 14, 2018 Item Number:
Page 14 of 71
AUBURN
VALUES
S E R V I C E
ENVIRONMENT
E C O N O M Y
C H A R A C T E R
SUSTAINABILITY
W E L L N E S S
C E L E B R AT I O N
MAINTENANCE & OPERATIONS
SERVICES
ELECTRIC VEHICLES
RANDY BAILEY & TYLER THOMPSON
COUNCIL STUDY SESSION
MAY 14, 2018
Community Development and Public Works Department
Engineering Services Administrative Services Environmental Services
Community Development Services Maintenance & Operations Services Page 15 of 71
Hybrid Electric Vehicles (or HEV’s) use the combination of an
internal combustion engine that supplements power with an
electric motor under specific circumstances.
Starting in 2004 Auburn purchased five HEV’s with positive
results.
T he original HEV’s are now due for replacement -we have
been waiting for the timing to be right to add 100% electric
vehicles to the fleet.
HYBRID ELECTRIC VEHICLES
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONPage 16 of 71
100 % Electric Vehicles (or EV’s) have become a popular choice
for many fleets.
Manufacturers have made significant improvements in these
vehicles including:
Versatility
Charge times
Extended ranges
ELECTRIC VEHICLES
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONPage 17 of 71
Infrastructure of charge stations in the Western Washington
region has doubled, in part due to the lower costs associated
with installation.
Of all the advantages of an EV, zero tailpipe emissions is the
greatest.
With the advancements noted above, EV’s would be a great fit for
the city and a positive addition to the fleet.
ELECTRIC VEHICLES -CONTINUED
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONPage 18 of 71
Replace five aging Hybrid Electric Vehicles
Purchase four 100 % Electric Vehicles as pool vehicles
Install charging stations to use in conjunction with these
vehicles
VEHICLE REPLACEMENT PLAN
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONPage 19 of 71
Three possible sites have been selected in close proximity to City
Hall. Each has challenges:
Proximity of available 240 volt AC power
Ability to receive a clear wireless signal
Cost of restoration work
VEHICLE CHARGER
REQUIREMENTS & LOCATIONS
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONPage 20 of 71
PROS:
Wall mount charger compliant
Stations are located under cover
CONS:
Displaces current space users
Possibility of poor cell connectivity
City does not own building
Electrical supply is unknown
Cost
SITE #1 –PARKING GARAGE
NORTH OF CITY HALL
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONPage 21 of 71
PROS:
Outdoor location ensures strong cell signal
240V power is available
CONS:
Outdoor location without cover
Impacts sidewalk and parking spaces
Sidewalk closed during construction
Unknown capacity for future expansion
Most expensive solution
SITE #2 -STREET PARKING ON THE
EAST SIDE OF CITY HALL
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONPage 22 of 71
PROS:
Least expensive installation
240V power is available
Outdoor location ensures strong
cellular signal
Wall mount charger compliant
Room for future expansion
Most convenient user friendly location
CONS:
Outdoor location without cover
Displaces current space users
SITE #3 NOSE IN PARKING ON THE
NORTH SIDE OF CITY HALL
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONPage 23 of 71
PROPOSED PARKING AREA FOR
DISPLACED PARKING
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Parking spaces for Council displaced by the
charge stations will be available on 1 st ST NW
Page 24 of 71
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5368 (10 Minutes) (Hinman)
Date:
May 10, 2018
Department:
Administration
Attachments:
Res olution to Approve GRC ILA
CoA GRC ILA 5-7-18 Final
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:Hinman
Meeting Date:May 14, 2018 Item Number:
Page 25 of 71
------------------------------
Resolution No. 5368
May 7, 2018
Page 1 of 3
RESOLUTION NO. 5368
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR TO EXECUTE AN INTERLOCAL
AGREEMENT BETWEEN THE CITY OF AUBURN
AND GREEN RIVER COLLEGE FOR THE PURPOSE
OF PROVIDING SMALL-BUSINESS EDUCATION
AND TRAINING.
WHEREAS, the City of Auburn (the City), has entered into an agreement
with the Port of Seattle to accept grant funds from the Port of Seattle to be used
for Economic Development purposes; and
WHEREAS, the City has, with the Port of Seattle grant funds, opened and
currently operates a Business Incubator; and
WHEREAS, the purpose of the Business Incubator is to provide office space
and support assistance to small businesses and start-up businesses; and
WHEREAS, the grant funds from the Port of Seattle permit expenditure for
small business training and workshops; and
WHEREAS, Green River College has a Small Business Center and a Small
Business Development Center which can provide business expertise, support
services, and business training and workshop opportunities; and
WHEREAS, the City desires to contract with Green River College to provide
certain business support, training, workshop, and ancillary services in connection
with the City’s Business Incubator; and
WHEREAS, the parties are authorized by Revised Code of Washington
39.34 to enter into agreements for the joint exercise of governmental powers.
Page 26 of 71
------------------------------
Resolution No. 5368
May 7, 2018
Page 2 of 3
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO RESOLVE as follows:
Section 1. The Mayor is hereby authorized to execute an
Interlocal Agreement with Green River College for the purpose of providing small
business educational trainings and courses, in substantial conformity with the
agreement attached hereto, marked as Exhibit “A” and incorporated herein by this
reference.
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directions of this
legislation.
Section 3. This Resolution shall take effect and be in force upon passage
and signatures thereon.
DATED and SIGNED this ____ day of ______________, 2017.
CITY OF AUBURN
______________________________
NANCY BACKUS, MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Page 27 of 71
------------------------------
Resolution No. 5368
May 7, 2018
Page 3 of 3
_________________________
Daniel B. Heid, City Attorney
Page 28 of 71
Page 1 of 7
INTERLOCAL AGREEMENT
Between
The City of Auburn
And
Green River College
This Interlocal Agreement (“Agreement”) is entered into on this___day of
________________, 2018 (the “Effective Date”), by and between the City of Auburn, a
municipal corporation organized under Title 35A of the Revised Code of Washington (the
“City”) and Green River College, a community college district enumerated in Section
28B.50.040 of the Revised Code of Washington (“GRC”), for the purpose of providing business
courses, workshops and ancillary support services to members of Auburn’s Innovation
Partnership Zones Business Incubator.
WHEREAS, the City has entered into an agreement with the Port of Seattle to accept
grant funds from the Port of Seattle to be used for Economic Development purposes; and
WHEREAS, The City has, with the Port of Seattle grant funds, opened and currently
operates a Business Incubator; and
WHEREAS, the purpose of the Business Incubator is to provide office space and support
assistance to small businesses and start-up businesses; and
WHEREAS, the grant funds from the Port of Seattle permits expenditure for small
business training and workshops; and
WHEREAS, Green River College has a Small Business Center and a Small Business
Development Center which can provide business expertise, support services, and business
training and workshop opportunities; and
WHEREAS, the City desires to contract with Green River College to provide certain
business support, training, workshop and ancillary services in connection City’s Business
Incubator; and
WHEREAS, the parties are authorized by Revised Code of Washington 39.34 to enter
into agreements for the joint exercise of governmental powers.
NOW, THEREFORE, in consideration of their mutual promises set out in this
Agreement, Green River College and the City agree as follows:
1. Term of Agreement
The term of this Agreement shall commence on the Effective Date and shall terminate on
December 31, 2018, unless otherwise terminated pursuant to the provisions in section 6 of
this agreement.
Page 29 of 71
Page 2 of 7
2. Scope of Services by Contractor
2.1. GRC agrees to perform, in a good and professional manner, the tasks described in
Exhibit A, attached hereto and incorporated herein by this reference. (The tasks
described on Exhibit A shall be individually referred to as a “task,” and collectively
referred to as the “services.”)
2.2. GRC shall be responsible to provide work products and services of a quality and
professional standard acceptable to the City.
2.3. GRC hereby represents and warrants that it has all necessary licenses and certifications
to perform the services described in Exhibit A, and is qualified to perform such services.
3. City Obligations
In a timely manner that does not delay the services provided by GRC, the City shall:
3.1. Designate in writing a person to act as the City’s representative with respect to the
services who has complete authority to transmit instructions, receive information,
interpret and define the City’s policies, and make decisions regarding the services
provided by GRC.
3.2. Furnish GRC with all information, criteria, objectives, schedules, and standards for the
project(s) necessary for GRC to provide the services described in Exhibit A.
3.3. Arrange for access to City property or facilities as needed by GRC for the provision of
services as described in Exhibit A.
3.4. Examine and evaluate all studies, reports, memoranda, plans, sketches, and other
documents prepared by GRC and to timely render decisions regarding such documents
to prevent a delay in the provision of services as described in Exhibit A.
4. Compensation
4.1. Compensation for the GRC’s performance of the services described in Exhibit A, the
City shall pay the GRC the fees and costs specified in Exhibit B, attached hereto and
incorporated herein by this reference, or as specified in an addendum.
4.2. GRC shall submit to the City an invoice or statement of time spent on tasks included in
the scope of work described in Section 2.
4.3. After receipt of an invoice from GRC, the City shall process the invoice in the next
billing/claim cycle and remit payment to GRC thereafter in the normal course of
business, subject to the terms of this Agreement.
Page 30 of 71
Page 3 of 7
5. Termination
The City may terminate this Agreement upon seven (7) days’ written notice if the services
described in Exhibit A are no longer needed from GRC; provided that GRC shall be
compensated for services provided through the end of the following month at the rate
described in Exhibit B.
6. Insurance Coverage, Indemnification, and Hold Harmless
6.1 GRC shall maintain insurance coverage, whether through the commercial insurance
market, an insurance pool, self-insurance, or a combination thereof, adequate to meet the
obligations of this Agreement, including the indemnifications contained herein, and
contractual liability coverage of applicable leases, licenses, permits, or agreements.
6.2 Each party to this agreement shall be responsible for its own acts and/or omissions and
those of its officers, employees and agents. No party to this agreement shall be responsible
for the acts and/or omissions of entities or individuals not a party to this agreement. GRC
shall indemnify and hold harmless the City from all claims, costs, damages, or expenses
arising out of the negligence of GRC. Likewise, the City shall indemnify and hold harmless
GRC from all claims, costs, damages, or expenses arising out of the negligence of the City.
In the case of negligence of both the City and GRC, any damages allowed shall be levied
in proportion to the percentage of negligence attributable to each party.
7. Miscellaneous
7.1. Choice of Law: This Agreement shall be deemed to be made and construed in accordance
with the laws of the State of Washington. Jurisdiction and venue for any action arising out
of this Agreement shall be in King County, Washington.
7.2. Captions & Headings: The captions in this Agreement are for convenience only and do
not in any way limit or amplify the provisions of this Agreement.
7.3. Relationship of the Parties: Unless otherwise specifically provided herein, no separate legal
entity is created hereby, as each of the parties is contracting in its capacity as a municipal
corporation of the State of Washington. The identity of the parties hereto is as set forth
hereinabove. No provision of this Agreement shall relieve either party of its public agency
obligations and/or responsibilities imposed by law.
7.4. Severability: If any term or provision of this Agreement or the application thereof to any
person or circumstance shall, to any extent, be held to be invalid or unenforceable by a final
decision of any court having jurisdiction on the matter, the remainder of this Agreement or
the application of such term or provision to persons or circumstances other than those as to
which it is held invalid or unenforceable shall not be affected thereby and shall continue in
full force and effect, unless such court determines that such invalidity or unenforceability
materially interferes with or defeats the purposes hereof, at which time either party shall
have the right to terminate the Agreement.
Page 31 of 71
Page 4 of 7
7.5. Integration: This Agreement constitutes the entire agreement between the parties as to the
leasing of the Premises. No modifications or amendments of this Agreement shall be valid
or effective unless evidenced by an agreement in writing signed by both parties.
7.6. Interpretation: Interpretation or construction of this Agreement shall not be affected by
any determination as to who is the drafter of this Agreement, this Agreement having been
drafted by mutual agreement of the parties.
7.7. Force Majeure: No party to this Agreement shall be held responsible for delay or default
caused by terrorism, natural disasters, riots, acts of god and/or war that is beyond the
reasonable control of the parties.
7.8. Waiver: The failure of either party at any time to require performance by another party of
any provisions of this Agreement will in no way affect the party’s subsequent rights and
obligations under that provision, and waiver by any party of the breach of any provision
of this Agreement shall not be taken or held to be a waiver of any succeeding breach of
such provision or as waiver of such provision itself.
8. Notices, Reports & Correspondence
8.1. All notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be deemed to have been duly given if
delivered in person or deposited in the United States mail, postage prepaid, for
mailing by certified mail, return receipt requested, and addressed, if to a party of this
Agreement, to the address for the party set forth above, or if to a person not a party to
this Agreement, to the address designated by a party to this Agreement in the
foregoing manner.
8.2. Any party may change his, her or its address by giving notice in writing, stating his,
her or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
8.3. All notices, reports, and correspondence shall be sent to:
City of Auburn Contractor
Doug Lein Leslie Moore
Auburn City Hall 12401 SE 320th Street
25 West Main Auburn, WA 98092
Auburn, WA 98001-4998 (253) 288-3375
(253) 931-3000
Fax (253) 288-3132
9. Signature Authority
This Agreement may be executed in multiple counterparts, each of which shall be one and
the same Agreement and shall become effective when one or more counterparts have been
signed by each of the parties and delivered to the other party.
Page 32 of 71
Page 5 of 7
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
effective the day and year first set forth above.
CITY OF AUBURN
Nancy Backus, Mayor
Attest:
Danielle Daskam, City Clerk
Approved as to form:
GREEN RIVER COLLEGE
Leslie Moore, Dean of Branch Campuses
and Continuing Studies
Daniel B. Heid, City Attorney
Page 33 of 71
Page 6 of 7
EXHIBIT A
Scope of Service
In 2018 the Small Business Center will focus on Auburn clients recommended to the Center by
the City and local banks. Small Business billable hours are calculated at $135 per hour. For a
$20,000 grant, Auburn will receive a minimum of 148 hours of direct client services.
Client hours are calculated for one-on-one technical assistance and for presentations and
workshops. Client needs differ in levels of assistance in a given year so the continuation of
clients year to year is expected. Client services would take place at the GRC Auburn Center and
at the Downtown Incubator.
As all clients are self-selecting, this is the best SBDC estimation of impacts over a 12-month
period based on previous years of experience. Actual results are based on a number of factors,
not all of which are under the control of the SBDC.
Confidentiality is a chief concern in reporting on SBDC activities. Reporting forms will identify
clients by number only and not by company name or owner. Clients referred to the Small
Business Center by the City, and who sign a waiver, will be reported by name.
Consultant shall perform the following services for the City in accordance with the following
described plans and/or specifications:
The Small Business Center will focus on these areas of service per the City of Auburn request:
• Business Management
• Marketing Strategies
• Financial and cash flow management
• Business Plan Development
Each of the classes above will be taught at the Auburn Incubator Site at the Auburn Train
Station; one two hour class per month from April-December 2018. The yearly schedule will be
determined and publicized on the City’s website. In addition, Business Advisors will participate
in quarterly panel business discussions when invited to do so, schedule permitting.
Business counseling sessions shall be available at no cost to the client.
The consultant shall provide quarterly reports to the City and an in-person meeting to discuss
services provided and outcomes. Activity reports will be sent quarterly. Billing for services will
be sent in four $5,000 installments in accordance with the billing in Exhibit B, per City request.
Consultant further represents that the services furnished under this Agreement will be performed
in accordance with generally accepted professional practices in effect at the time those services
are performed.
Page 34 of 71
Page 7 of 7
EXHIBIT B
Costs
Compensation for the Contractor’s services shall be $20,000.00 for the term of this Agreement,
as follows:
1. Compensation shall be paid according to the following:
1) Five Thousand Dollars ($5,000) upon Commencement of this Agreement
2) Five Thousand Dollars ($5,000) on June 1, 2018
3) Five Thousand Dollars ($5,000) on August 1, 2018
4) Five Thousand Dollars ($5,000) on October 1, 2018
2. Invoices shall be submitted at the end of the month proceeding payments being due.
Quarterly reports will be sent in April, July, October and December and include activities by
reference number and task in Exhibit A.
3. Upon receipt of the invoicing described in Section 5.2 of this Agreement, the City shall remit
to the party providing the invoice.
Page 35 of 71
AGENDA BILL APPROVAL FORM
Agenda Subject:
Police Department 2017 Annual Reports (1Hour) (Lee)
Date:
May 7, 2018
Department:
Police
Attachments:
2017 CIA Analysis
2017 Us e of Force
2017 Bias Based Profiling
2017 Pursuit Analysis
Budget Impact:
2017 Annual Reports
Presentation
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:Lee
Meeting Date:May 14, 2018 Item Number:
Page 36 of 71
POLICE DEPARTMENT
MEMORANDUM
DATE: February 14, 2018
TO: Mayor and Auburn City Council Members
FROM: Auburn Police Department
SUBJECT: 2017 Annual Commendations, Inquiries and Allegations
of Misconduct Analysis (CIA)
This annual analysis of the CIA investigations provides the administration of the agency
and the public we serve a review of agency personnel conduct from an analytical
perspective and possibly through the eyes of our community. Our Vision Statement
calls for us to be a premier agency that is trusted, supported, and respected. Our
Mission Statement requires that our department will “provide professional Law
Enforcement services to our community.” To meet these demands, we must be a
disciplined and a well-regulated organization. One method by which to determine our
success is to evaluate our CIA process. This report illustrates how well the Auburn
Police Department is perceived to be following our Vision and Mission statements, as
well as our Manual of Standards.
Summary of 2017
In 2017, Auburn Police Officers responded to 97,843 CAD incidents (94,348 in 2016)
and completed 17,128 case reports (17,823 in 2016). Officers made 5,115 arrests
(4,716 in 2016) with 3,002 of those arrestees being booked into SCORE (2,551 in 2016),
and issued 11,483 infractions/citations (8,298 in 2016). All of this activity accounts for
only a portion of the personal contacts with our community members that are made by
our police officers throughout the year.
As outlined in the Auburn Police Department Manual of Standards (Lexipol MOS), the
CIA system provides a standardized means of reporting, investigating, and
documenting Commendations, Inquiries, Internal Investigations and Collision Reviews.
Page 37 of 71
2
Commendations
A Commendation is used to recognize actions or performance by members of the
police department who act or perform in a manner that is outstanding or beyond what
is normally expected. The Commendation process recognizes employees for
Professionalism, Exemplary Job, Exemplary Actions, Life Saving and Heroism.
The Medal of Valor will be awarded to department personnel for acts that meet all of
the following conditions.
1. When the act conspicuously displays extreme courage, beyond the normal
demands for police service.
2. When failure to take such action would not justify official censure.
3. When substantial risk to their physical safety actually existed and the individual
was unquestionably conscious of this imminent threat.
4. When the objective was logically believed to be of sufficient importance to
justify the risk taken.
The Medal of Distinction will be awarded to department personnel for acts which meet
all of the following criteria.
1. When personnel manifest courage in the performance of duty under
circumstances less than those required for the Medal of Valor.
2. When a risk to the individual’s physical safety actually existed, or when there
was reason to believe that such a risk was present.
3. When the act indicated that the individual was conscious of the imminent
danger to their personal safety, or when a reasonable and prudent person would
normally assume such a danger was present.
4. When the objective was reasonably believed to be of sufficient importance to
justify the risk taken.
5. When the individual accomplished the objective, or was prevented from doing
so by circumstances beyond his/her control.
The Lifesaving Medal shall be awarded to department personnel for acts that meet all
of the following criteria.
1. When the acts were personally performed by the officer.
2. When affirmed by competent medical authority, an individual saved a human
life or prolonged life beyond the day of extraordinary circumstances.
Page 38 of 71
3
The Merit Medal shall be awarded to department personnel for acts that meet all of the
following criteria.
1. When individuals who distinguish themselves by excellence in events which
involve tactical action.
2. When the event involves some risk to the individual.
Year
Total
Commendations
Involved
Employees
Letter of
Commendation
Medal of
Distinction
Life
Saving
Medal
of Valor
Medal of
Merit
2012 32 48 0 0 0
2013 41 58 0 0 0
2014 52 126 3 0 0
2015 75 146 0 0 2
2016 97 172 10 5 5 1 5
2017 99 153 5 0 15 0 0
The majority of our commendations come from citizens who took the time to recognize
one or more officers due to their exemplary and professional work. These
commendations range from officers doing school speeches, helping someone change
a tire or going above and beyond to investigate someone’s case.
Employee Investigations
There are two ways a complaint can be categorized and investigated: Supervisory
Inquiry and Internal Investigation.
Year External Source Internal Source
2012 24 8
2013 29 12
2014 42 10
2015 68 7
2016 71 26
2017 79 20
Page 39 of 71
4
A Supervisory Inquiry involves a complaint made regarding the quality of service
delivery. These complaints vary in degree from complaints regarding an employee’s
demeanor, tardiness, complaints related to customer service, or the nature of a
department practice. The employee’s immediate supervisor typically handles this type
of complaint, but a commander might also take charge of it.
An Internal Investigation involves a complaint of a possible violation of department
standards, written directives, City policies or applicable Civil Service Rules. These
allegations include, but are not limited to, complaints of bias based policing, excessive
force, alleged corruption, insubordination, breach of civil rights, false arrest, and other
types of allegations of serious misconduct. In the event that an allegation of criminal
misconduct is reported and appears to have merit, a simultaneous criminal
investigation will be initiated.
Internal Investigations
Year
CAD
Incidents
Internal
Investigations
Inv. With
Misconduct
Total
Employees
Emp. With
Misconduct
Violations
Reported
Violations with
Misconduct
2012 65,750 13 11 24 19 26 22
2013 71,512 11 8 15 8 19 12
2014 89,350 5 3 5 3 12 9
2015 92,872 6 4 8 6 18 14
2016 94,348 8 5 9 3 12 9
2017 97,843 14 6 20 6 25 11
Total allegations generated by internal and external sources
External Sources Internal Sources Total Combined
Total Allegations 8 6 14
Sustained Misconduct 1 5 6
In examining the above tables, allegations generated internally usually resulted in a
finding of actual misconduct. In one instance, the involved officer resigned prior to the
conclusion of the investigation, which resulted in a “no conclusion” finding. The above
table shows that 100% of the allegations received from internal sources resulted in a
finding of misconduct. The sustained misconduct allegation from an external source
resulted from a discourtesy complaint. During these types of investigations,
statements, photographs, videos, police reports, and any other potential documentation
are examined. The investigation is then forwarded to a supervisory review board to
determine findings.
Page 40 of 71
5
Supervisory Inquiries
Inquiries were slightly up this year and the amount of employees with unacceptable
performance also increased. Overall, these numbers continue to be very low compared
to the amount of contacts with the public. This would appear to indicate how professional
our officers are on a daily basis.
Allegations
The following table depicts the total combined allegations for all the Supervisory
Inquiries and Internal Investigations for 2017. It should be noted that Supervisory
Inquiries can result in findings of Acceptable Performance or Unacceptable
Performance, and Internal Investigations can result in findings of Misconduct or No
Misconduct, among others. One internal investigation resulted in No Conclusion as the
Officer resigned prior to the completion of the investigation.
Allegation Total No Misconduct Misconduct
Acceptable
Performance
Unacceptable
Performance No Conclusion
Violation of General Policy 10 0 3 2 4 1
Discourtesy/Conduct Unbecoming 8 3 1 3 1 0
Neglect of Duty 3 0 1 0 1 1
Code of Conduct 2 0 0 2 0 0
Dereliction of Duty 3 0 1 0 1 1
Fail to notify Chain of Command 1 0 1 0 0 0
Fail to report use of force 1 1 0 0 0 0
Fail to meet expectations 1 0 1 0 0 0
Insubordination 1 0 1 0 0 0
Improper evidence handling 1 0 1 0 0 0
Excessive Force 13 13 0 0 0 0
Late/no show for work 1 0 1 0 0 0
Totals 45 17 11 7 7 3
Year
Supervisory
Inquiries
Inquiries with
Unacceptable
Performance
Violations
Initially
Reported
Involved
Employees
Employees with
Unacceptable
Performance
2012 21 9 32 20 9
2013 11 7 14 13 7
2014 25 5 45 34 4
2015 17 9 23 23 9
2016 12 7 12 10 6
2017 14 8 15 16 8
Page 41 of 71
6
Criminal Investigations
There were no criminal investigations in 2017.
Collisions
In 2017, there were 39 collisions involving APD employees. Twenty-nine of the 39
collisions were determined to be preventable on the part of the officer. The median
years of service of the officers involved in collisions is four and the median age of the
officer was 34. Twenty-three of the collisions that occurred were officers who have 5
years or less of service with Auburn PD. The preventable collisions were attributed to
officers with a median of 3.5 years of service. In examining the number of collisions, it
is important to note that the department determines a collision to be any time an officer
in control of a vehicle causes damage to the vehicle, excluding damage caused by a
specific maneuver (PIT, intentional strike, etc.). The majority of these collisions did not
meet the state definition of a reportable collision.
In reviewing the 39 collisions, which were determined by a Collision Review Board to
be preventable, “driver inattention” was apparent in most cases, by either watching for
suspects or looking at vehicle equipment inside the car. If the drivers had been more
attentive, they would not have collided with another vehicle, curb, tree, etc. All 2017
collisions (preventable and non-preventable) are categorized as follows:
• 25 - Driver Inattention
• 7 - Improper Backing
• 3 - Fail to Clear Intersection
• 6 - Other driver at fault
16
22
32
26
21
41
13 15
22
16
13
29
0
5
10
15
20
25
30
35
40
45
2012 2013 2014 2015 2016 2017
2012-2017 Collisions
Collisions
Preventabl
e
Page 42 of 71
7
This chart depicts the corrective action dispensed to the employees in preventable
collisions. Some officers also received additional training where it was appropriate.
Actions Taken
The following chart depicts action taken for misconduct, whether from an Internal
Investigation, Supervisory Inquiry, or Preventable Collision.
23
5
1 0
0
5
10
15
20
25
Coaching Written reprimand Suspension Dismissal
Corrective Action
29
0
10
1 0
0
5
10
15
20
25
30
35
Counseling Verbal Reprimand Written Reprimand Suspension Dismissal
Combined Discipline (Internals/Inquiries/Collisions)
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8
Outside Agency Investigations
To ensure that our investigations are unbiased, there are times when an outside agency
may be asked to investigate serious allegations of misconduct made against agency
staff, especially those that may be of a criminal nature. In 2012, one criminal
investigation was investigated by an outside agency. In 2013, outside agencies
investigated three officers under two incidents. Those agencies presented the
information to the respective prosecutors without influence from the Auburn Police
Department or the City of Auburn. The King County Prosecutor’s Office filed Assault
charges on one incident and the employee resigned in lieu of termination. In the second
incident of alleged excessive use of force, the prosecutors determined that no crime
was committed.
In the years 2014-2017, there were no outside investigations. It is the practice of the
Auburn Police Department to err on the side of caution and allow outside agencies to
objectively investigate serious allegations of misconduct. In our view, this provides
Auburn citizens with confidence and allows for unbiased transparency into actions,
activities, and decisions made by the Auburn Police Department.
Grievances
There were one grievance in 2017. The discipline was upheld.
Conclusion
A review of the frequency of incidents for 2017 regarding alleged misconduct by
employees of the Auburn Police Department does not appear to raise any specific
concerns. The data revealed in this analysis shows a decline in most areas even though
the call load continues to increase. In addition to that, the number of allegations and
found misconduct when compared to the actual number of contacts Auburn Police
Officers encounter each year is extremely low. The data revealed for 2017 illustrates
that the Auburn Police Department continues to be successful in striving to perform by
the standards of our CORE values and provide professional police services to the City
of Auburn.
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1
POLICE DEPARTMENT
MEMORANDUM
DATE: February 27, 2018
TO: Mayor and Auburn City Council Members
FROM: Auburn Police Department
SUBJECT: 2017 Annual Use of Force Summary
The purpose of this annual report is to document and summarize all Uses of Force that were
completed by Auburn Officers during the 2017 calendar year. This report compares statistics from
2011 through 2017, which adds context and helps us identify trends that we can address in future
training. The report will compare Use of Force incidents vs. Use of Force Allegations; types of
injuries sustained by both suspect and officer; and force used when presented with different
scenarios (i.e. officer about to be assaulted, property about to be damaged, etc.).
In 2017, Auburn Police Officers responded to 97,843 CAD incidents (94,348 in 2016) and completed
17,128 case reports (17,823 in 2016). Officers made 5,115 arrests (4,716 in 2016) with 3,002 of
those arrestees being booked into SCORE (2,551 in 2016), and issued 11,483 infractions/citations
(8,298 in 2016).
There were 217 Use of Force Incidents in 2016 compared to 135 in 2016. Of the 217 incidents
where force was used, 187 suspects were involved. Of the 187 suspects, 70 reported injuries. All
injuries were photographed and noted to be minor scrapes, bruises, small lacerations, K-9 bites,
and minor punctures or redness from Taser applications.
Auburn Police Officers were compelled to use force once in every 451 CAD incidents, once in every
79 case reports, once in every 24 physical arrests and once in every 14 physical bookings. See
below table for ratio comparison from 2016.
Only .22% of contacts resulted in a use of force.
2016 2016 Ratio
(135)
2017 2017 Ratio
(217)
Force Frequency
Change
CAD 94,348 1/699 97,843 1/451 +35%
Cases 17,823 1/132 17,128 1/79 +40%
Arrests 4,716 1/35 5,115 1/24 +33%
Bookings 2,551 1/29 3,002 1/14 +27%
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2
In 2017, we received seven allegations of inappropriate and/or excessive applications of force. All
incidents were investigated and determined to have no misconduct.
USE OF FORCE COMPARISON
There were 217 Use of Force Incidents documented in 2017, which is an increase from 2016.
Officers did respond to almost 3500 more calls for service than in 2016. Officers continue to use
de-escalation techniques and verbal skills to gain compliance.
The Auburn Police Department reports uses of force using a Use of Force form. If there is any
allegation of excessive force, by policy an internal investigation may be ordered by the Chief of
Police. The following chart is a snapshot comparison of total excessive force allegations for each
year compared to the amount of force incidents.
Force Report Comparison 2012-2017
Year Use of
force
Incidents
Excessive
Force
Allegations
Sustained
Allegations
2012 94 2 0
2013 98 3 1
2014 96 0 0
2015 136 0 0
2016 135 3 0
2017 217 7 0
0%
1%
1%
2%
2%
3%
3%
2012 2013 2014 2015 2016 2017
2%
3%
0% 0%
2%
3%
% Total force Resulting in Complaints
2012-2017
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3
Types of Force Used
The use of force types listed below are techniques that the officers are trained to use depending on
the type of resistance the subjects are exhibiting. Take Down is by far the most used type of force
our officers use which is also the least forceful type of force. LVNR is Lateral Vascular Neck
Restraint which is not considered a “choke hold” and is widely used across the country. PIT is
Pursuit Immobilization Technique which is used during pursuits in an attempt to end the pursuit as
quickly as possible in order to reduce potential injury and take the suspect into custody. An
Intentional Vehicle Strike is authorized by policy in certain situations which entails the officer
striking a suspect vehicle with his/her patrol car at slow speed in order to pin the vehicle so that it
cannot continue to flee.
Force Types Used in 2017
10 7 4
12
1
15
22
2 4 1
9
37
3
42
1
16
8
18
68
9
46
0
10
20
30
40
50
60
70
80
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4
Effective vs. Not Effective
Not every type of force is always effective and at times multiple types of force are used on one
person during the same incident.
Force Used Resulting in Injuries
In 2017, injuries were reported by the suspect in 36% of all uses of force incidents. Officers received
minor injuries in 10.5% of the incidents, which is a .5% decrease over 2016. Injuries to suspects
can include abrasions, contact from K9’s, or general complaints of pain. All complaints of injuries
are required to be documented and photographed. Officer injuries included bite marks, bruising,
minor punctures, scrapes and scratches.
Total
Force
Incidents
Suspects
Injured
Officers
Injured
% of total of
suspects
injured
2012 94 38 9 40%
2013 98 39 8 40%
2014 96 35 6 36%
2015 136 48 17 35%
2016 135 46 15 34%
2017 217 79 23 36%
0
10
20
30
40
50
60
70
Effective
Not Effective
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5
Time of Day
0
10
20
30
40
50
60
70
80
2012 2013 2014 2015 2016 2017
Suspect Injury By Type 2012-2017
Taser Probe Pain Complaint K-9 Cut/Bruise/Scrape/Bone
0
5
10
15
20
25
0600070008000900100011001200130014001500160017001800190020002100220023002400010002000300040005002017 Incidents By Time of Day
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6
The above charts depicts the Auburn Police Department use of force incidents by time of day. As in
all previous years documented, the majority of the occasions that officers are compelled to use force
occur between the hours of 6:00 PM and 2:00 AM.
Reason for Use of Force
Officer
Assaulted/Threat
to be Assaulted
Fighting
Stance
Other
About to be
Assaulted
Subject
With
Weapon
Muscular
Tension/Pulled
Away
Subject
Trying
to Flee
Refusing
Commands Other
2012 15 13 5 0 52 23 53 7
2013 15 19 3 1 96 29 77 22
2014 10 7 1 0 103 30 67 20
2015 27 16 7 0 151 52 97 27
2016 34 13 12 6 126 50 91 23
2017 52 16 14 0 219 82 162 37
The above chart shows the reasons that an officer(s) used force on a subject. Most of the time
there are multiple reasons for use of force on one subject. In 2017, there were 604 documented
reasons why an officer(s) used force.
0
10
20
30
40
50
60
70
80
Force Incidents by Time of Day
2012-2017
2017
2016
2015
2014
2013
2012
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7
Summary
It is clear from the report that Auburn Officers contact many subjects throughout the year and make
many arrests. Calls for service increased by approximately 3500 calls, with a corresponding
increase in use of force reports. Of note, there was a 44% percent increase in the number of
offenders that were refusing the officers commands and a 42% percent increase in offenders
attempting to pull away or flee from the arrest incident. This resistance is usually the precursor for
an officer elevating their use of force in order to gain compliance. The most compelling statistics in
this report are that the calls for service, arrests, and bookings are high numbers and by percentage
the use of force does not occur often, in 2017 only .22% of CAD incidents required a use of force
by the officer. Officers continue to receive annual defensive tactics/use of force training, as well as
training on de-escalation techniques. This training encompasses classroom, hands-on, and
scenario based training. Each Officer is also required to complete the 40 hours Crisis Intervention
Training as well as complete yearly refresher training as required.
The Auburn Police Department continues to analyze yearly use of force trends in order to enhance
training, reduce injuries and ensure our citizens remain protected.
Page 51 of 71
POLICE DEPARTMENT
MEMORANDUM
DATE: February 28, 2018
TO: Chief of Police Bob Lee
FROM: Commander Mark Caillier
SUBJECT: Biased Based Policing Analysis 2017
I have reviewed the statistical information available through Auburn Police records systems for
the purpose of determining the potential for Bias Based Policing. Included in this study were;
1. A statistical traffic infraction and criminal citation activity report of all tickets issued by the
Auburn Police Department in 2017. This report is broken down by race, gender, type of
citation and ticket count. (Raw data is attached to this memo.)
2. Information from the 2016 US Census Bureau estimates for the population of the City of
Auburn. This report is broken down by race.
3. Citizen complaints filed in 2017. There were no complaints filed regarding discrimination
and/or racial profiling.
Below is a table showing the above comparisons:
TOTAL Traffic
Tickets Issued Total % of Total
Tickets
2016 U.S.
Census Est.
% of U.S.
Census est. (Criminal &
Infraction)
Female Male
Asian and Pacific
Islander 209 326 535 9.13% 10122 13.39%
Black 246 368 614 10.48% 5867 7.76%
Hispanic 311 521 832 14.20% 10902 14.42%
American Indian 43 46 89 1.52% 2436 3.22%
Unknown 157 225 382 6.52% 700 0.93%
White 1499 1908 3407 58.15% 45580 60.29%
TOTAL 2,465 3,394 5,859 100.00% 75607 100.00%
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Note to above table:
The citations/infraction numbers used reflect the self-initiated activity of the officers where they
usually would determine whether a contact would occur or not. The exception being if they were
dispatched to a collision and a citation/infraction was issued.
Upon reviewing the 2016 Census estimates, it is difficult to determine an accurate breakdown
for race due to the way that the Census Bureau statistics differ from the race listing on SECTOR
tickets. The census allows individuals to claim two or more races, but then those numbers are
not figured into the data when an individual claims a single race. In estimating the data to
compare to SECTOR statistics a decision was made that when an individual claimed multiple
races, the number would be added to the minority race listed. This method greatly reduced the
number of individuals of unknown race compared to SECTOR.
In examining the data, I see no evidence of Biased Based Policing and feel that the statistical
data is there to support these conclusions.
The data sheets used for this analysis are included.
Commander Mark Caillier
Inspectional Services
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Airport Management Discussion (15 Minutes ) (Gaub)
Date:
May 8, 2018
Department:
CD & PW
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background Summary:
As previously mentioned to the Council, staff requested that the City's contract management
firm for the Auburn Municipal Airport, Airport Management Group LLC (AMG), provide
information regarding its plans as a company beyond 2018 when its current contract with the
City is scheduled to expire.
AMG has indicated they will not be submitting a proposal if the City choses to continue with
contracted management services for 2019 and beyond. With this information, timely
consideration regarding the airport's management structure and approach is needed,
especially since the chosen approach would need to be incorporated into the City's 2019-
2020 budget proposal which is currently being developed. New management will need to be
secured and in place by January 1, 2019 and will require some transition with AMG to insure
smooth operations continue at the Airport.
Rev iewed by Council Committees:
Councilmember:Staff:Gaub
Meeting Date:May 14, 2018 Item Number:
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Matrix
Date:
May 8, 2018
Department: Attachments:
Matrix
Special Focus Areas Key
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:May 14, 2018 Item Number:
Page 69 of 71
Updated 04-16-2018
NO.TOPIC Chair STAFF LEAD(S)STUDY SESSION REVIEW
DATE(S)
COUNCIL DISCUSSION
SUMMARY ACTION DATE
1
Capital Projects Update and
Featured Capital Project
Discussion
Chair DaCorsi
Vice Chair Deputy Mayor
Baggett
Asst. Director Gaub 5/14/2018
2
Community Sustainability
Series: Economic and
Statutory Considerations for
Municipalities
Chair DaCorsi
Vice Chair Deputy Mayor
Baggett
Asst. Director Tate 6/25/2018
3 Sign Requierments
Chair DaCorsi
Vice Chair Deputy Mayor
Baggett
Asst. Director Tate 6/25/2018
4 Court Fees Chair Brown
Vice Chair Peloza City Attorney Heid 5/14/2018
5 Multi-year Budgets Chair Brown
Vice Chair Peloza Finance Director Coleman 6/11/2018
6 Homelessness Update Chair Trout-Manuel
Vice Chair Wales Director Hinman 5/29/2018
7 Multicare Behavioral Health
Facility Update
Chair Trout-Manuel
Vice Chair Wales Director Hinman 5/29/2018
8 DV Model Firearms Program Chair Trout-Manuel
Vice Chair Wales City Attorney Heid
TBD
9 One Table Presentation Chair Trout-Manuel
Vice Chair Wales
Pat Bailey and City
Attorney Heid
5/29/2018
10
Cost of Service Study -
Planning and Development
Fees
Chair Holman
Vice Chair Brown Finance Director Coleman
TBD
11 Livable Cities Update Chair Holman
Vice Chair Brown Asst. Director Tate 6/11/2018
12 Annexations (islands and
peninsulas)
Chair Holman
Vice Chair Brown City Attorney Heid TBD
13 Council Rules of Procedure Deputy Mayor Baggett City Attorney Heid 4/30/2018
COUNCIL MATRIX
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Revised 01-08-2018
HEALTH & HUMAN SERVICES FINANCE & ECONOMIC
DEVELOPMENT
PUBLIC WORKS & COMMUNITY
DEVELOPMENT MUNICIPAL SERVICES
HUMAN SERVICES FUNDING CITY BUDGET & AMENDMENTS UTILITIES POLICE
PUBLIC WELLNESS RISK MANAGEMENT ZONING, CODES & PERMITS SCORE JAIL
DOMESTIC VIOLENCE SERVICES EQUIPMENT RENTAL INNOVATION & TECHNOLOGY DISTRICT COURT
HOMELESSNESS SERVICES FACILITIES TRANSPORTATION PARKS & RECREATION
AFFORDABLE HOUSING CITY REAL PROPERTY STREETS ANIMAL CONTROL
COMMUNITY SERVICES LEGAL ENGINEERING SOLID WASTE
HUMAN RESOURCES DEVELOPMENT INCENTIVES CAPITAL PROJECTS EMERGENCY PLANNING
MEDICAL COMMUNITY RELATIONS BUSINESS DEVELOPMENT SUSTAINABILITY AIRPORT
ECONOMIC DEVELOPMENT STRATEGIES ENVIRONMENTAL PROTECTION AIRPORT BUSINESSES
CULTURAL ARTS & PUBLIC ARTS SISTER CITIES
PLANNING MULTIMEDIA
Councilmember Trout-Manuel, Chair Councilmember Holman, Chair Councilmember DaCorsi, Chair Councilmember Brown, Chair
Councilmember Wales, Vice Chair Councilmember Brown, Vice Chair Deputy Mayor Baggett, Vice Chair Councilmember Peloza, Vice Chair
2018 MEETING DATES 2018 MEETING DATES 2018 MEETING DATES 2018 MEETING DATES
January 22, 2018 February 12, 2018 February 26, 2018 January 8, 2018
March 26, 2018 April 9, 2018 April 23, 2018 March 12, 2018
May 29, 2018 June 11, 2018 June 25, 2018 May 14, 2018
July 23, 2018 August 13, 2018 August 27, 2018 July 9, 2018
September 24, 2018 October 8, 2018 October 22, 2018 September 10, 2018
November 26, 2018 December 10, 2018 December 24, 2018 November 13, 2018
SPECIAL FOCUS AREAS
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