HomeMy WebLinkAboutCatholic Community Services2014 Memorandum of Agreement
Retween
Catholic Community Services of Western Washington
And
The City of Auburn
1 Parties: The City of Auburn hereinafter referred to as the "City" agrees to cooperate with Catholic
Community Services of Western Washington Senior Nutrition Program; hereinafter referred to as
"CCS ", in the provision of a senior meal program.
2. Purpose: The purpose of the senior meal program is to serve nutritious meals to the eligible
population — seniors 60 years of age or older — in a congregate setting, enabling participants to
socialize and participate in other activities that may be provided. The program is funded by Title
III C of the Older Americans Act in a project administered by the Department of Social and Flealth
Services through Seattle Aging and Disability Services. Use of these funds is strictly limited by
federal regulations and state of Washington Standards.
The State of Washington senior nutrition standards state "the provider shall ensure that preference
is given to low — income and minority individuals and to those with the greatest economic and
social need." CCS and the City agree to this standard.
3 Days of Operation. The City agrees to provide facilities at the Auburn Senior Center between the
hours of 9 00 a.m. and 2:00 p.m. Monday through Friday for CCS to operate the senior meat site.
The facilities to he used by CCS include kitchen, kitchen equipment; dining room, tables and
chairs. restrooms and storage area. CCS will supply cookware, dishes utensils, paper products and
cleaning supplies necessary for meal site operations. CCS will reimburse the City 75% of the total
cost of the annual kitchen permit. A kep for building access, or mutually acceptable arrangements.
is required for the delivery of food products before of after times of operation. CCS will leave the
areas clean. orderly, and sanitary after each use.
4 Equipment Repairs: 4ny malfunction to kitchen equipment will be reported in writing to the
Scmor Center office CCS agrees to be responsible for payment of necessary repairs to the stove,
dishwasher refrigerators, freezer and / or other kitchen equipment when damage or loss is due to
use by CCS
5 Staff CCS shall employ a Meal Site Coordinator at the site who will be supervised by CCS
Senior Nutrition Program Manager The Meal Site Coordinator will be responsible for food
preparation, cooking, sign in, data collection, donation collection, and clean up.
6 Volunteers: The program's vitality is dependent on its volunteers. The City shall provide the
Meal Site Coordinator with referrals of City pproved volunteers to support the meal site program.
The Meal Site Coordinator will direct the City's volunteer(s) daily work assignments during the
time the volunteers are supporting the meal site program. Should issues arise with any volunteers;
the CCS Meal Site Coordinator will work collaboratively with designated City staff to resolve.
7 Food Handler's Permit. All staff and volunteers who handle food must have a current health
permit. CCS agrees to reimburse volunteers for their health card permit. The City agrees to
support CCS in its policy that no one may handle or serve food without a valid permit.
8. Menu Development / hood Service- CCS will develop menus, with input from the site, which
comply with the Older American's Act. Participants will be given the opportunity to be involved
in the menu planning process; and participant food preferences (e.g., likes and dislikes, cultural
preferences) will be solicited during the annual survey and incorporated in the development of
menus. CCS will provide all food, beverages, and supplies necessary to serve participants at the
site. CCS recognizes that the City will have special menu requests and purchase food for three pre -
planned events: May, Older American's Month; September, Wellness Fair Luncheon. October
Volunteer Awards Banquet. In addition, the City may request food and material for three BBO
lunches during the year. CCS will make available special holiday meals that the City may select
from. Saint Patrick's Dav, Easter, Thanksgiving and Christmas. Other Dietician approved special
event menu selections are available by request.
9 Safety' The City will provide the maintenance of the facility Should CCS staff discover damage
to the facilities, it will be GCS's responsibility to report such findings to the City It is recognized
that there is mutual responsibility to protect the security of the City's and CCS s equipment and
supplies.
10 Nutrition Education. In recognition that good nutrition prolongs independence by maintaining
physical strength, mobility, endurance, hearing, vision, and cognitive abilities, CCS will provide
nutrition education to both the participants as well as City staff CCS will provide a variety of
educational opportunities for participants, including monthly memos and semi - annual on -site
educational programs. CCS will involve the City in the planning and offering of this education.
The City will cooperate with CCS in these efforts.
I I Nutrition Risk Screening: As required by Federal and State standards. CCS must administer the
10 questions from the Nutrition screening Initiative Checklist. For participants whose screening
indicates nutritional risk, a Registered Dietitian from CCS will contact those participants and offer
suggestions to help improve their nutritional health. A Registered Dietitian from CCS will also be
available to discuss nutrition with any participant who so desires.
12. Donations. CCS mist abide by the state of Washington senior nutrition standards which requires
that "service providers must provide each person served a meal funded by Title III or SCSA with
the opportunity to make a voluntary and confidential donation to the cost of the meal. CCS will
collect these donations in accordance with the standards and with sensitivity to the participant's
financial status.
13 Conflict. With the understanding that problems do occur from time to time. CCS and the City
pledge to resolve problems in an expedient and collaborative way If problems arise with CCS
personnel or with the meal site operation which have not been resolved by the CCS Meal Site
Coordinator, the City shall bring such problems to the immediate attention of the CCS Senior
Nutrition Program Manager who will then work with the City to resolve such problems in an
expedient manner All parties involved will be notified on how the problems will be resolved as
well as the on -going efforts to resolve the conflict.
14 Closures.
a) Needs of the City. Should the City require use of the dining facility which necessitates a
meal site closure. CCS appreciates at least one (1) week's notice.
b) Flolidays: Meal service will not be available on days CCS designates as holidays: New
Year's Day, Martin Luther King. Jr Day, President's Day, Good Friday Memorial Day,
Independence Day, Labor Day, Thanksgiving and the day after Thanksgiving, Christmas
Day and the day after Christmas. Specific calendar days vary for sonic holidays and will
be published annually by CCS and supplied to the City
c) Inclement Weather. If the local school district is closed due to inclement weather. CCS
will not provide meal service. If schools are delayed by one to two hours, CCS will
provide meal service. The City will assist CCS in communicating this policy to
participants.
15 Liability-
a) CCS agrees to indemnify and hold the City, its elected officials, officers, employees and
agents, harmless from any and all claims, demands, losses, actions and liabilities
(including costs and attorney fees) arising from, resulting from, or connected with this
Agreement to the extent caused by the negligent acts. errors or omissions of CCS, its
partners, shareholders, agents, and employees.
b) The City of Auburn agrees to indemnity and hold CCS, its elected officials, officers,
employees, volunteers and agents harmless from any and all claims, demands, losses,
actions and liabilities (including costs and attorney fees) arising from, resulting from, or
connected with this Agreement to the extent caused by the negligent acts, errors or
omissions of the City, its partners, shareholders, agents, and employees.
16 Insurance:
a) CCS shall maintain a comprehensive general liability insurance policy with limits of a
minimum of one million dollars per occurrence ($1 000.000 00) and two mullion dollars
($2,0007000 00) aggregate covering all volunteers; agents, and employees of Catholic
Community Services while engaged in Catholic Community Services activities. This
coverage includes personal injury, bodily injury or property claims of Catholic Community
Services and its agents. The City shall be named as a named insured under the CCS's
Commercial General Liability Insurance policy with respect to the work performed for the
City using ISO Additional Insurance endorsement CG20 37 10 01 or substitute
endorsements providing equivalent coverage CCS s insurance shall be endorsed to state
that coverage shall not be cancelled by either party, except after thirty (30) days prior
written notice by certified mail; return receipt requested, has been given to the City
b) The City of Auburn shall maintain a comprehensive general liability insurance policy with
limits of a minimum one million dollars per occurrence ($1 0007000) / two million dollar
($1000 000) aggregate including personal injury bodily in.jury, and property damage. A
Certificate of Insurance with (30) days notice of cancellation prior to expiration or renewal
of the policy shall he furnished to CCS prior to commencement of the contract.
17 Term The tern of this agreement shall be from January I, 201=4 to December 31, 2014
18. Termination. This agreement may be terminated with thirty (30) days written notice by either
party
Catholic Comnit Services City of Auburn
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Peter l, Loi , are f4irector
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Date A I I Date
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