HomeMy WebLinkAbout06-20-2018 Agenda �
�
Airport Advisory Board
Regular Meeting
June 20, 2018, 7:30 AM
Airport Office
Conference Room 1
AGENDA
A. CALL THE MEETING TO ORDER/ROLL CALL— INTRODUCTION OF NEW MEMBERS
B. ANNOUNCMENTS: Sparrow Tang's Resignation from the Board.
C. PUBLIC COMMENT: Members of the public may make comments at this time on any items
not appearing on the agenda that are of interest to the public and are within the jurisdiction
of the Board. Comments relating to items on todays agenda are to be taken at the time the
item is heard. The Board Chair determines time allotted to each speaker.
D. APPROVAL OF MINUTES:
1. APRIL 18, 2018 REGULAR MEETING
2. MAY 16, 2018 SPECIAL MEETING
E. PRESENTATIONS: NONE
E. BOARD ACTION ITEMS: Please note that Board action items are recommendations only to
the City Council pursuant to the Board's adopted role as an advisory only body to the City
Council.
1. NONE
F. BOARD DISCUSSION ITEMS: Please note that no action will be taken on Board discussion
items.
1. PROCESS FOR PROVIDING NEW MEMBERS BACKGROUND AND INFORMATION
ON THE AIRPORT (5 Min)
2. BOARD MEEETING LOCATION (5 Min)
3. 2018 WORK PLAN REVIEW OF ACTIVE ITEMS
A. AIRPORT MANAGEMENT UPDATE (10 Min)
B. BUDGET AMENDMENT — CHANGES IN PROJECTS FOR 2018 (5 Min)
C. RUNWAY ENHANCEMENT PROJECT UPDATE (5 Min)
D. JET A FUEL PROGRAM STATUS UPDATE (5 Min)
E. COMPETATIVE MARKET ASSESSMENT & LONG-TERM RATE STUDY
UPDATE (5 Min)
F. DRAFT CAPITAL FACILITIES PLAN FOR 2019-2024 (15 Min)
Page 1 of 2
Ph: _'S3-333-68'lI'�x: 253-333-6R22
Emaih inFo iusSUwa.com Website: www.s�Owa.com
Airport Advisorv Board Meetin� AQenda June 20. 2018
4. AIRPORT ADVISORY BOARD—TRACKING MATRIX (GENERAL BUSINESS)AND
2018 ONLY STRATEGIC BUSINESS FLAN PRIORITY ACTIONS MATRIX (10 Min)
G. BOARD GUIDANCE AND INFORMATION ITEMS:
1. AIRPORT MANAGER'S REPORT (5 Min)
H. SCHEDULE FOR UPCOMING MEETINGS: Scheduled meetings of the Auburn Advisory
Board are as follows*:
2018 Meeting Schedule:
August 15, 2018
October 17, 2018
December 19, 2018
Unless otherwise noted and advertised, all meetings will startat 7:30 a.m. a.nd will take
place at the Auburn Airport Office Conference Room 1 located at 2143 E St. NE, Auburn,
WA 98002.
*Please note that subject to advanced public noticing the Board may elect to schedule
additional special meetings beyond the meeting dates specified above.
I. ADJOURNMENT OF MEETING
Page 2 of 2
AUBURIV AIRPORT ADVISORY �OARD
�VIEETIIVG MINUTES
nAEETING DATE: April 18, 2018
nAEETING TINiE:- 7:30 A.M.
MEETING LOCAYIOIV: Auburn Municipal Airport, 2143 E ST NE Suite #1
Auburn WA 98001
nAeeting Attendance Record:
: • , o o -
John Theisen, Chairperson
Deanna Clark, Vice Chair �
Mark Kornei, Board Member
Ingrid Gaub, Assistant Director of Engineering Services/City Engineer
_ _. _
Jacob Sweeting, Assistant City Engineer
� oo .o—
_._ ____
Jamelle Garcia, Aviation Management Group, LLC
Guillermo Arevalo, Aviation Management Group, LLC
T_anya Rottkamp, Aviation IVlanagement Group, LLC
.- o - � .
Danielle Butsick (Tenant/Citizen)
Wayne Osborne (Citizen)
Gary Miller (Tenant/Citizen)
Sarah Partap (MENG Analysis)
Page 1 of 3
�4UBURIV AIRPORT A►DVISORY BOARD
AA�E1'ING iiAIIVUTES
A. CALL THE MEETING TO Oi2DER:
Chairperson Theisen called the meeting to order and welcomed attendees
and guests. Chairperson Theisen noted that Board Member Sparrow Tang
was an excused absence.
B. PUBLIC COnAl1AENTS: NONE
C. APPROVAL OF IIAINUTES:
A motion was� made, seconded and unanimously passed to approve the
Auburn AirportAdVisory Board Meeting Minutes of February 21, 2018.
D. PRESENTATIONS:
MENG Analysis- Sarah Partap. Ms. Partap made a presentation of the
Airport Facilities Condition Assessment Study to date. The presentation
including key findings; including maintenance items (2017-2022), future
Capital needs (2023-2036) and Facility Condition Index.
E. BOARD ACTION ITEMS:
iVONE
F. BOARD DISCUSSION ITEMS:
'i) Status of Airport Management Grou.p after 2018. ��
Ms. Gaub discussed the letter received by AMG stating that if the City
decided to go out to bid=AMG will not submit a proposal. Mr. Garcia stated
if the City decided to take management into the City, AMG will assist the
City in any way possible. There was discussion by members of the board,
staff and the public regarding this matter.
2) 2018 Work Plan Review of Active Items. ,
A. Runway Enhancement Project Update. Ms. Gaub discussed the I
Federal Aviation Administration position on the runway
enhancement is limited to 3,600 feet for FAA grant eligibility. She
presented 3 options the City is considering. Option 1 v�{as to proceed
with design and construction of 3,600 feet. Option 2 proceed with
design construction of 4,000-foot runway without full FAA support.
Page 2 of 3
AU�URIV AIRPORT ADVISORY BOARD
iVIEETIIVG MIIVUTES
Option 3 leave runway as is for now. All options were discussed in
length.
B. Jet Fuel program status update. Ms. Gaub advised the license
agreement befinreen the City and Cascade Helicopters has been
completed and signed. She also discussed with AMG's d.ecision to
not eontinue past 2018 that retail Jet fuel program will have to be
reconsidered.
C. Competitive Market Assessment & Long-Term Rate Study. Ms..
Gaub advised a summa.ry of Phase 1 should be completed and
ready for review in May 2018. Based on the discussion, Chair
requested a special meeting to cover this study. This special
meeting will be held May 16, 2018 at 7:30am.
D. Facility Condition Assessment Project update-MEiVG Analysis
(discussed in presentation.)
3) Airport Advisory Board Tracking Matrix. Ms. Gaub reviewed the entire Matrix.
G. BOARD GUIDENCE AND IIdFORMATION ITEMS:
1. AIRPORT MANAGER'S REPORT: Mr. Garcia presented the March 2018
report which ineluded airport revenues with year-to-year comparisons (2017
versus 2018). Additionally, the occupancy report and current fuel operations
were reviewed and discussed. Mr. Garcia gave an update regarding the
change in fuel vendor including the level of service and pricing.
H. SCHEDULE FOR UPCOMIfVG MEETINGS:
May 16, 2018 (Special Meeting) ,
June 20, 2018
August 15, 2018
October 17, 2018
December 19, 2018.
I. ADJOURNflAEIVT OF MEETIIVG:
There being no other business the Board Chairperson adjourned the meeting
at 9:22 a.m.
Prepared by:
Aviation Management Group, LLC on behalf of the City of Auburn
Page 3 of 3
AUBURN �41RPORT A►DVISORY BOARD
MEETIIVG MIiVlJ`TES
MEETIiVG DATE: May 16, 2Q18-Special Meefing
MEETING TIME: 7:30 A.M.
i�iEETING LOCATION: Auburn Municipal Airport; 2143 E ST NE Suite #1
Auburn WA 98001
Nleeting Attendance Record:
es . • • -
John Theisen, Chairperson
Deanna Clark, Vice Chair
Ingrid Gaub, Assistant Director of Engineering Services/City Engineer
Jacob Sweeting, Assistant City Engineer
Doug Lein, Economic Development Manager
Josh Arndt, Real Property Analyst
' ss .e�
Jamelle Garcia,Aviation Management Group, LLC
Guillermo Arevalo, Aviation Management Group, LLC
Tanya Rottkamp, Aviation Management Group, LLC
o- . - -
Danielle Butsick (Tenant/Citizen)
__-- -
Robert Jones (Citizen) ,
Page 1 of 2
AU�dJRN AIRPORT ADVISORY �0�4RD
MEETIIVG IVIINUTES
A. CALL THE MEETING TO ORDER:
Chairperson Theisen called the meeting to order and welcomed attendees
and guests. Chairperson Theisen noted that Board Member Mark Kornei and
Sparrow Tang were both excused absences.
PUBLIC COnANiENTS: IVONE
D. PRESENTATIONS: FCS Group
E. BOARD ACTION ITEMS: NONE
F. BOARD DISCUSSIOIV ITEflAS:
1. FCS Group presented the current status and the next milestones of the
Auburn Airport Market Assessment and Long-Term Rate Study
commissioned by the City of Auburn. Presentation included a
discussion on the Facility Planning Options needed for the inclusion in
the Rate Study.
H. SCHEDULE FOR UPCOflAIIVG flAEETIIVGS:
June 20, 2018
August 15, 2018
October 17, 2018
December 19, 2018. ,
I. ADJOURidMENT OF iIAEETING:
There being no other business the Board Chairperson adjourned the meeting
at 9:30 a.m.
Prepared by:
Aviation Management Group, LLC on behalf of the City of Auburn
Page 2 of 2
* ��-.*
����c��r oF .,,..n,:,���� � ��*� ilAernorandum
Engineering Division
* WASHIlVG'TON
To: Airport Advisory Board
From: Ingrid Gaub, Assistant Director of Engineering/City Engineer
Date: June 14, 2018
Re: Airport Project Budget Adjustments for 2018
As the Board is aware, there continues to be issues with the Airport Runway
Enhancement Project that are delaying the final design and construction of this project,
This project was fully budgeted in 2018 and with the delay, staff has proposed to revise
the 2018 budgetto address this project and to add some additional work at the Airport
that we feel is needed as follows.
Project Name Description Original Budget Revised
Bud et Revision Bud et
__
Runway Design and Construction ofthe $2,155,300 ($1,833,300) $322,000
Enhancement extension of the Runway. This is
revised to desi n onl for 2018.
Fueling Terminal Replacement of the Fueling $20,000
Replacement Terminal which is at the end of its
service life and has had
o erational issues.
Tree Trimming Address wildlife habitat issues by $40,000
cutting down trees on the west
side of the Airport that have
rown_too tall fo[_FAA re ulations
Weather Interim solution for providing $10,000
Reporting System general weather information at
the Airport until a full AWOS
s stem can be im lemented.
Page 1 of 1
j;j$U� � M4FZE THAN YOU.IMAGINED
DRAFT
TABLE A-2
_
CAPITAL FACIUTIES PLAN PROJECTS AND FINANCING
AIRPORT FUND
2019 2020 2021 2022 202$ . _ _ _2024._ _ Total
Cauacitv P_roiects:
None �
Non-Caoacitv Proiects:
1 Runway Enhancements
Capital Costs 1,833,400 - - - - - 1,833,400
Funding Sources:
Aitport Fund 91,700 - - - - - 91,700
Grants 1741,700 - - - - - 1,741,700
2 Jet A Fueling Facility
Capital Costs - 50,000 350,000 - - 400,000
Funding Sources:
Airport Fund - 50,000 - - - - 50,000
Ofher - - 350,000 - - - 350,0�0
Grants - - - -
3 Annu.al Repair and Maintenance of Airport Facilities
Capital Co,sts 100,000 100,000 100,000 250,000 500,000 100,000 1,750,000
Funding Sources:
Airport Fund 100,000 100,000 100,000 250,000 500,000 100,000 1,150,000
Grants - - - - - - -
4 Automated Weather Observation System
Capital Cosfs - - - - - 166,700 766,700
Funding Sources:
Airp6rt Fuhtl - - - - - 8,400 8,400
Grants - - - - - 158,300 158,300
5 Ai►port Security Camera 8 Gate Access Upgrades
Capital Costs 70,000 - - - - - 70,000
Funding Sources:
Airport Fund 70,000 - - - - - 70,000
GraM - - - - -
6 Precision Approach Path Indicator(PAPq for Runway
Capital Costs - - - 168,000 - - 168,000
Funding Sources:
Airport Fund - - - , 168,000 - - 168,000
Grants - - - - - - -
7 Land Acquisition for Future Approaches
Capital Costs - - - 3,666,700 - - 3,666,700
Funding Sources:
Airport Fund - - - 183,400 - - 183,400
Grants _ _ __ _ - - - 3,483;300 - - 3,483,300
8 Runway RSA Improvements
Capital Costs - 500,000 - - - - 500,000
Funding Sources:
Airport Fund - 25,000 - - - - 25,000
Grants 475,000 - - - - 475,000
9 West Side Fencing
Capital Costs - 52,900 - - - - 52,900
Funding Sources:
Airport Fund - 2,700 - - - - 2,700
Grants - 50,200 - - - _50,200
1�Hangar Replacment Program
Gapital Costs 50,000 50,000 2,750,000 75,000 75,000 3,000,000 6,000,000
Funding Sources:
Airport Fund 50,000 50,000 - 75,000 75,000 - 250,000
Bond Proceeds - - 2;750,000 - - - 2,750,000
Other Agencies - - - - - 3,000,000 3,000,000
D RAFT
2019 2020 2021 2022 2023 2024 Totai
Non-Capaciri Proiects:
11 West Side Preliminary Environmental Permit4ing
Capital Costs 50,000 - - - - - 50,000
Funding$ources:
Airport Fund 50,000 - - - - - 50,000
Grants - - - - -
SUMMARY:
CAPITAL COSTS
Capacity Projects - - - - - - -
Non-Capacity Projeds 2,103,400 752,900 3,200,000 4,159,700 575,000 3;266,700 14,057,700
Total Costs 2,103,400 752,900 3,200,000 4,159,700 575,000 3,266,700 14,057,700
FUNDING SOUR6ES:
Airport Fund 361,700 227,700 100,000 676,400 575,000 108,400 2,049,200
OtherAgencies - - 350,000 - - 3,000,000 3;350,000
Bond Proceeds - - 2,750,000 - - - 2,750,000
Grants(Fed,State,Locaq 1,741,700 525,200 - 3,483,3Q0 - 158,300 5,908,500
Total Funding 2,103,400 752,900 3,200,000 4,159,700 575,000 3,266,700 14,057,700
DRAFT
AIRPORT FUND (465) Capital Facilities Plan
Six Year Capital Facilities Pian,2019-2024 EnterpNse Funds
P�ojeet Title: Runway Enhancements
Project No: cp1516
Project Type: Nor1-CBpaCity
Project Manager: Seth WiCkstrOm
Description:
Enhance Runway 16/34 per Airport Layout Plan 8�Master Plan Update for increased safety and utilization. This also includes the As-
built AGIS Survey that is required following the runway construction.
Progress Summary:
Environmental Assessment is complete. Design planned for Federal FY 2017 and construction is anticipated to begin in
Federal FY 2018. BudgeY has been adjusted to account for the anticipated funding plan identified by FAA for Design and
Construction of the project per their letter of April 17,2017.
_ ._ _
Future Impact on Operating Budget:
Activlty: . _ -_
2018 YE 2019 Year End
Funding Sources: Prior to 2018 Estimate 2019 Bud et 2020 Bud et Pro ect Total
UniestnctedAiiportRevenue 13,285 19,300 91,700 - 124,285
Federal-Non-PnmaryEntit/ement 13,992 286,000 150,000 - 449,992
Federa/Grant-Secured 215,027 - - 215,027
Federa/Grant-Unseoured - - 1,500,000 - 1,500,000
StateGranG-Secured 12,161 - - t2,161
State Grant-Unsecured 16 700 . 91 700 108,400
Total Funding Sources: 254,465- - 322,000 1,833,400 - 2,409,865
Cap'ital Expenditures:
Design 15,547 322,000 - - 337,547
Environmental Assessment 238,918 - - - 238,918
Construcfion ]833 400 1 833,400_
Total Expenditures: 254,465 322,000 1,833,400 - 2,409,865
Forecasted Project Cost:
Total
2021 2022 2023 2024 2019-2024
Funding Sources: ,
Un2stricted AirpoR Revenue - - - - 91,700
Federal-Non-Primary Entit/ement - - - - 150,000
Federal Grant-Unsecured - - - - 1,500,000
State Grant-Unsecured - - - 91 700
Total Funding Sources: - - - - 1,833,400
Capital Expenditures:
Design - - - - -
Environmental Assessment - - - - -
Construction - - - - 1833,400
Total F�cpenditures: - - - - 1,833,400
Grants/Other Sources: Federal Aviation Administration and Washington State Departmerit of Transportation
D RAFT
AIRPORT FUND (465) Capital Factlities Plan
Six Year Capital Facilities Plan,2019-2024 Enterprise Funds
Project TiUe: Jet A Fueling Facility
Project No: apbd04
Project Type: Non-Capacity
Project Manage.r: Ingrid Gaub
Descriptionc
Construct any necessary site improVements fo accommodate a temporary 2,000 gallon fueling truck for Jet A fuel on site in 2018. Des,ig.
and Gonstruct a permanent 12,000 gallon Fuel Tank for Jet A service at Airport in 2020 and 2021 after the runway extension is complete
and demand for Jet A fuel is established.
Progress Summary:
Future Impacf on Operating Budget:
On-going operational costs will be minimat as the estimated$S,OOOfmonth expenses will be offset by fuel sale revenues.
Activity:
2018 YE 2019 Year End
Funding Sources: Prior to 2018 Estimate 2019 Budget 2020 Bud et Pro ect Total
Unrestricted Airport Revenue - - - 50,000
Other-Unsecured - - - - -
State Grant-Unsecu2d -
Total Funding Sources: - - - 50,000 -
Capital Expenditures:
Design - - - 50,000 -
Right of Way - - - - -
Construction -
Total Expenditures: - - - 50,000 -
Forecasted Project Cost:
Total
2021 2022 2023 2024 2019-2024
Funding Sources:
Unreshicted Ai�port Revenue - - - - 50,000
Other-Unsecured 350,000 - - - 350,000
StBte Grant-Unsecuietl -
Total Funding Sources: 350,000 - - 400,000
Capital E�cpenditures:
Design - - - - 50,000
Right of Way - - - - -
Construction 350 000 - - - 350 000
Total Expenditures: 350,000 - - - 400,000
Grants/Other Sources:
D RAFT
AIRPORT FUND (465) Capital Facilities Plan
Six Year Capital Facilities Plan,2019-2024 Enterprise Funds
Project TiUe: Annual Repair and Maintenance of Airport Facilities
Project No: apbd05
Project Type: Non-Capacity
Project Manager: I.ngrid Gaub
Descriptibn:
Due to the current conditions of the Facilities at 4he Airport,this program provides for necessary maintenance and repair work such as
slab sealing,roof replacement,hangar beam replacement,painting,electrical repairs,etc.for buildings iden4ified in the 2018 Facility
Condifion Rssessment as being in"Fair"to"Good"condition.Repair and maintenance of these facilities will help prolong the service life
of these buildings.
Progress Summary:
Program began in 2017. In 2018,a Facilities Condition Assessment was completed.
-
Future Impact on Operating Budgef:
This project will decrease the need for more costly repairs and maintenance on older buildings.
Activity:
2018 YE 2019 Year End
Funding Sources: Prior to 2018 Estimate 2019 Bud et 2020_Budget_ . Pro ect Total_
Unrestricted AirporE Revenue - 20,000 100,000 100,000 120,000
Grants(Fed,State,Local) - - - - -
Other - - - -
Total Funcling Sources; - 20,000 100,000 100,000 120,000
Capital Expenditures:
Desfgn - - 20,0.00 20,000 20,000
Right of Way - - - - -
Construction 20 000 80 000 80,000 100,000
Total Eiipendifures: - 20,000 100,000 100,000 120,000
Forecasted Project Cost:
Tota1
2021 2022 2023 2024 2019-2024,_ _
Funding Sources:
UnrestrictedAi�po�tRevenue 100,000 250,000 500,000 100,000 1,150,000
Grants(Fed,State,Local) - - - - -
Other - - - - -
_ - - _-
Total Funding Sources: 100,000 250,000 500,000 900,000 1;150,000
Capital�pendifures:
Design 20,000 50,000 140,000 20,000 230,000
Right of Way - - - - -
Construction 80 000 200,000 400,000 80 000 920 000_
Total F�cpenditures: 100,000 250,d00 500,000 100;000 1;150;000-
Grants/Other Sources:
D RAFT
AIRPORT FUND (465) �ap�ta�Fac��it�es P�an
Six Year Capital Facillties Plan,2019-2024 Enterprlse Funds
Project Title: Automated Weather Observation System
Project No: cpXxxx
Project Type: Non-Capacity
Project Manager: I.ngrid Gaub
Description:
Install weather reporting equipment for instrument approach.
_-.
Progress Summary:
This project is dependent on grant funding which has been delayed.in order tq complete the Runway Enhancement project pe
FAA�equirements. ,
Future Impact on Operating Budget:
$2,U00 annually f.or on-going maintenance and repair
Activity:
2018 YE 2019 Year End
Funding Sources: Prior to 2018 Estimate 2019 Bud et 2020 Bud et Pro'ecf Total
Unrestricted Airport Revenue = - - - -
Federal-Non-Pnmary Entiflements - - - - -
State Grant-Unsecured - -
Total Funding Sources: - - - - -
Capital Expenditures:
Design - - - - -
Right of Way - - - - -
Constiuction
Total Ezpenditures: - - - - -
Forecasted Project Cost:
Total
2021 2022 2023 2024 2019-2024
Funding Sources:
Unrestncted Airport Revenue - - - 8,400 8,400
Federal=Non-Primary Entitlements - - - 150,000 750,000
State Grant-Unsecured - - - 8,300 8,300
Total Funding Sources: - - - 166,700 166,700
Capital Expenditures:
Design - - - 111,100 111,100
Rrght of Wey - - - - -
Construcfron 55,600 55,60U
Total Expenditures; - - 166,700 766,700 ,
_ -- _ ._ ..._ __ _ I
- - -- -
Grants/Other Sources: Federal Aviation Administration and Washington State Department of Transportation I
DRAFT
-- __ - _
AIRPORT FUND (4.65) Capital Facilities Plan
Six Year CapitaJ Facilities Plan,2019-2024 _ __ _ Enterprise Funds
Project Tit�e: Airport Security Camera �Gate Access Upgrades
Project No: apbd07
Project Type: Non-Capacity
ProjectManager. Ingrid Gaub
_ __ _ -.
Description:
Increased security identified by the Federal Aviation Administration and the Tra.nsportation$ecurity Administration for Airport
conVol access gates(both vehicle and personnel). This project will install security cameras and replace the obsolete gate
, operator access control units. The proposed system will inGude cards and keypad operation with both inbound and outbound
trac.king of the authorized tenanUguest. Personnel gates will also have fhe same system.
Progress Summary:
Future Impact:on Operating Budget:
Estimated fo be$2,000 annually to conduct maintenance and repair activities as needed.
Activlty:
2018 YE 2019 Year End
Funding Sources: Prior to 2018 Estimate 2019 Budget 2020 Bud et Pro ect Total
Unrestrictetl Airporf Revenue - - 70,000 - 70,000
Federa/Grant-Unsecured - - - - -
State Grant-Unsecured - - -
Total Funifing Sources: - - 70,000 - 70,000
Capital Expenditures:
Design - - 10,500 - 10,500
Riqht of Way - - - - -
Construction - 59,500 - 59,500
Total Expendifures: - - 70,000 - 70,000
Forecasted Project Cost:
7otal
2021 2022 2023 2024 2019•2024
Funding Sources:
Unrestricted Aiiport Revenue - - - - 70,000
Fedeial Grant-Unseoured - - - - -
State Grant-Unsecured - - -
Totat Funding Sources: - - - - T0,000
Capital Expenditures:
Design - - - - 10,500
Right of Way - - - - -
Construction - - - - 59 500
Totel Expenditures: - - - 70,000
Grant/Other Sources: Project is not AIP Eligible
DRAFT
AIRPORT FUND (465) Capital Facilities Plan
Six Year Capital Facilities Plan,2019-2024 _ _ Enterprise Funds
Project Tif�e: Precision Approach Path Indicator(PAPI)for Runway
Project No: Cpxxxx.
Project Type: Non-CapaCity
Project Manager: Ingrid Gaub
Description:
- _. -_
Install Precision Approach Path Indicator(PAPI)for Runway to replace aging Visual Approach Slope Indicator(VASI)system.
_ _ _
Progress Summary:
Future Impacton Operating Budget:
$2,000 annually for on-going maintenance and repair
Activityc
2018 YE 2019 Year End
Funding Sources; Prior to 2018 Estimate 2019 Bud et 2020 Bud et Pro ect Total
Unrestricted Airport Revenue - - - - -
Federal Grant-Unsecur�d - - -
State Grant-Unsecured -
Total Funding Sources: - - • - -
Capi�l Expenditures:
Design - - - - -
Right of Way - - - - -
Construction
Total Expenditures: - - - - -
Forecasted Project Costc
Totai
2021 2022 2023 2024 2019-2024
Funding Sources: -
Unrestricted AirPorf Revenue - 168,000 - 168,000
Federal-Non-Primary Entitlement - - - -
Federal Grant-Unsecured - - - • -
State Grant-Unsecured - - -
Totel Funding Sources: - 168,000 - - 168,000
Capital Expendifures:
Design - 33,600 - - 33,600
Right of Way - - - -
Construction 134,A00._ 134 400
_._ _
Total Expenditures: - 768,000 - - - -168;000
Grants 7 Other Sources:
DRAFT
AIRPORT FUND (465) Capital Facllities Plan
Six Year Capital Facilities Plan,2019-2024 Enterprise Funds
_ _ _ ____ _
Projec#Ti#le: Land Acquisition for Future Approaches
Projest No: ms1811, cpxxxx
Project Type: NOn-Capacity
Project Manager: Seth WiCkst�Om
Descrlptions
Acquire a portion of land at the current Park and Ridefor addressingthe Runway Safety Area(RSA)and acquire the
remainder of the Park and Ride for addressing the Runway Protection Zone(RPZ).
Progress Su:mmary:
Per di'scussions with FAA,the acquisition for the RSA was moved from 2021 to 2018 and the acquisition for the RPZ area was
added to 2021. Budget has been adjusted to account for the anticipated funding plan identified by FAA for Design and
Construction of the project pe�their letter of April 17,2017.
Futu:re Impact on Operating Budget:
None
Activity: �
2018 YE 2019 Year End
Funding Sources: Prior to2018_ Estimate 2019 Budget 2020 Budget Pro ect Total
Unrestricted Airpo�t Revenue - 27,800 - - 27,800
Federal-Non-Pnmary Entit/ement - - - - -
Feileral Grant-Un.secured - 540,000 - - 500,000
StateGrant-Unsecured - 27,800 - 27,800
Total Funding Sources: - 555,600 - - 555,600
Capital Expenditures;
Design - - -
Acquisition - 555,600 555,600
Construction
Total Expenditures: - 555,600 - - 555,600
Forecasted Project Cost:
Total
2021 2022 2023 2024 2019-2024
Funding Sources:
Unrestricted AirpoR Revenue - 183,400 - - 183,400
Federal-Non-Primary Entit/ement - 300,000 - - 300,000
Federa/Grant-Unsecured - 3,000,000 - - 3,000,000
Stafe Grant-Unsecured - 183 300 . 183 300
Total Funding Sources: - 3,666,T00 - - 3,666;700
Capital Expenditures:
Design - - - - -
Acquisition - 3,666,700 - 3,666,700
Construction - - -
_ _ _ _
Total Ezpenditures: _- 3,666;700 - - 3,666;700
Grants/Other Sources: Federal Aviation Administration and Washington State Department of Transportation
_ _ _ _
D RAFI"
AIRPORT FUND (465) �ap�ta�Facttities P�an
Six Year Capital Facilities Plan,2019-2024 Enterprise Funds
Project Title: Runway RSA Improvements
Project No: Cpxxxx
Project Type: NOn-CepaClty
Project Manager: Ingrid Gaub
Description:
This project will complete necessary improvements to the property purchased from the Park and Ride to be in compliance with the FAA
requirements for the Runway Safety Area.
Progress Summary:
Future Impact on Operating Budget:
--- - - - - _ _
Activity:
201 B YE 2019 Year End
Funding Sources: Prior to 2017 E§timate 2019 Bud et 2020 Bud et Pro"ecfTotal
Unrestricted Airport Revenue - - - 25,000 -
Fealerel-Non-Prirnary Entitlement - - - 150,000 -
Federal Grant-Unsecured - - - 300,000 -
StateGrant-Unsecured - - - 25,000 -
Total Funding Sources: - - - 500,000 -
Gapital Expenditures:
Design - - - 125,000 -
Right of Way - - - - -
Consfrucfion - 375,000
Total Expenditures: - - - 500,000 -
Forecasted Project Cost:
Total
2021 2022 2023 2024 2079-2024
Funding Sources:
Unrestricted AirporF Revenue - - - - 25,000
Federal-Non-Primary Entit/ement - - - - 150,000
Federa/Grant-Unsecured - - - - 300,000
State Grant-Unsecured - - 25 000.
Total Funding Sources.: - - • 500,000
Capital Expenditures:
Des�gn - - - - 125,000
Right of Way - - - -
Construction - - - - 375 000
Total Expenditures: - - - - 500,000
G�ants/Otlier Sources:
DRAFT
AIRPORT FUND (465) Capttal Facilitles Plan
Six Year Gapital Facilities Plan,2019-2024 ___ _.. Enterprise F_unds
Prqject Title: West Side Fencing
Project No: apbd09
Project Type: No11-Capacity
Project Manager: Ingfld Gaub
Description: _
Install fence on west side of property to complete perimeter security fencing and heip control wildlife on the airport.
_
Progress Summary:
Future Impact on Operating Budget:
Acti�ity:
2018 YE 2019 Year End
Funding Sources: Prior to 2018 Estima4e 2019 Bud et 2020 Bud et Pro ectTotal
Unrestricted Airport Reyenue - - - 2;700 - -
Federa/Grant-Unsecured - - - 47,600 -
StafeGrant-Unsecured - 2,600 _
Total Funding Sources: _ - - 52,900 -
Capital Expenditures:
Design - - - 5,300 -
Righf of Way - - - - -
Construction - - - 97 600 ___ _ . _ - _
Total Expenditures: - - - 52;9.00 -
Forecasted Project Cost:
rotal
2021 2022 2023 2024 2019-2024
Funding Sources:
Unrestricted Airport Revenue - - - - 2,700
Federa/Grant-Unsecured - - - - 47,60U
SYate Grant-Unsecured - - - - 2 600
ToEai Funding Sources: - - - - 52,900
Capital Expendituies:
Design - - - - 5,300
Right of Way - - - - -
Construction - 47 600
Total Expenditures: - - - - 52,900
Grants/Other Sources` Federal AviaGon Administration and Wasfiington State Departmenf of Transport2tion
AIRPORT ADVISORY BOARD-TRACKING i1AATRIX
� ;LEAb ��'�PRO:fECI' ��;�,`_ ; ,��?s� CURRENT STATtfS � :x. ' �F,���, ` :,; : x _, �
xf :., _� 4.... ..,.., �_ �. , :� . cm � ;;, � � ,_ ,r �: ,�g YYHAT'S�N�X7'= ,, �, � =w;START�= #�3�3,�T��� ��,EST�`}C0�7'
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Ciry St�ategic Business 'Board reviewed and discussed 2018 only priority maUix Board to continue to review and discuss 2018 only action items: On- On- Action costs will
Plan action items at each�Board Meeting in 2098. going going be:identified for
each action at
tlme of Board
effort
City Airport Enterprise City CounciC passed 2017-2018 Bienniai Budget and FinanceiDirector Coleman provided City Council an update on the On- On- WA
Fund 201&2023 Capital Improvement Program 4"'Quarter'2017 Financials in March:2018;staff provided a copy going going
of this re ort to the Board on March 15 2018.
City/CW Runway Runway length Justiflcation Discussion with FAA FAA ADO has requested additional evaluation of the proposed 06/2017 1072U18 $333,333
Enhancement continues; however, there are delays due to a runway length. The Cfty continues working with FAA and our ' (90/10)
Project—Design disagreementbetween the City and FAA on the Runway designer, Century West; however, additional steps are being
Length. taken to elevate this issue. A grant application for additionai
funding from the State is in,process and due April 20,2018.
,City Runway Appraisal is complete and Appraisal Review is After appraisal and appraisal review are complete,1he City will �01/2018 12/2018 '; $500,000
Enhancement undenroay for a portion of the Park and.Ride area forthe 'work with FAA to get approval to make an offer for fair market (90/5/5)
Project — Property future Runway Safety Area. value.
A uisition
CitylCW Runway Scheduled to begin this phase in 2019 following the Design phase approval and applying for and obligating State and 10/2018 '10/2019 $1;833,333
Enhancement completion of the.Design Phase. Federal Grant funding in 2019. (90/5/5)
P�oject —
Construction
City/MENG Facility Condition Facility Condition Assessment is complete: Incorporation of this information into the 2019-2020 budget 10/2017 12/2018 $50,000
Assessment process and into the Maiicet Assessment and Long term Rate COMPLETE
Stud .
City On-going Business Continue to pursue right-of-first refusals on ALP Work with Economic Development staff on targeted marketing On- On- TBD
Develo menf identified a uisition arcels efforts oin oi
4/12/2018
1
AIRPORT ADVISORY BOARD-TRACKING NiATRIX
� : . .
w AAB PrfOrity '� �#�RA, `Goat:�� �� ,Key,Restih A a�G:'' � ;�t�ad��s9i ���. y-
,;�,: �H- ,::• �� N� �,::, y�. �� -� ., ,.::� : ...�,, '; �, z �,�... � ';� , I��t�si#i�teDasc�iption :,, ..� �'it�! :Goiii letic� :
��Rsnkln �.:=its �',� �.. < (A�t;fnPcw - �° �, €
�'! _. ,� '��a .,.., 2 �i�-.. _ F, . ��.. ..�i -�. � ��.�-. , ,��,:�.. . . : : , �;; `"��... � '..,,�� .�"��.. ' D���. ��`� ';; �
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1 1 5 Develop and implement a Jet-A- Comm.Dev.8 Based on interest from the Board and other interested parties,the 1�' Temporary-15t
Fueftemporary pilot program Public�Works currently adopted Capital Facilities Plan had proposed the quarter quarter 2018
DirectoNCity permanent instailation.of Jet,A-Fuel fuel service.However,because 201�7 (Cascade
Engineer of 1:)uncertainimarketmeed and'response to warrant investment;<and License'is
2) highee than anticipated costs, permanent instailation cannot be complete
achieved in the near-tertn.Funding for the temporary pilot program 3/2018)
has been included in the proposed 2017-2022 City Capital Facilities Permanent-4'"
Plan. On September 11, 2017 City Council concurred with the quarter2019
Private Partnership Option and staff are working on the Draft
Operating Agreement. License Agreement with Cascade is
com lete.
1 2 6 Annual Board Work Plan Airport Advisory Prepare for each calendar year a focused work plan for the Board to Annually Annually
Board utilize in agenda setting, coordination with City staff and 12/20/2017
development of policy and fiduciary recommendations to City
Council
1—Should be 2 3 Long-Tertn Rate Study Airport Rates charged to tenants and users of the airport are the primary 2^� 4�"quarter 2018
part of market Management funding source for the airport, exduding grants for capital quarter
study effort development.To assure that the Airport Enterprise Fund remains 2017
self-sustaining into the future,current and+future rate structures must
be evaluated balancing market competkiveness with short-term and
long-term airport operation needs:Contract executed and work;has
be un.
1 3 Y Competitive Market Assessmenf Comm:Dev.& Engage with a qualified professional with experience in airport 2� 4b quarter
Study Public Works market analysis to assess the Airport's current and future sub- quarter 2018
Director regional and regional market positions and identify strategies for 2017
maintaining and enhancing these positions.Contract executed and
work has be un.
1 3 2 Recommendations -City's 10- Comm.Dev.& Working with the Boarcl and City Administration; evaluate and On- On-going
Year Economic Development Public Works implement recommendatfons of the City's 10-Year Economic going
SVate ic Plan Director Develo ment SUate ic Pian.
1 3 6 Airport Growth Areas6 Comm:Dev:& Pursue opportunities for physical growlh of the Airport consistent Ongoing Ongoing
Public Works with the approved Airport Master Plan induding but not limited to
Director/City Real acquisition of first rights of refusal on potential future acquisition
Estate Anal sV ro erties3.
''KRA 1=Airport Capital Improvement Program;KRA-2=Airport Operations;KRA-3=Economic Development
z Please note that actions thet start in 2017 and extend into 2018 are listed.
3�Please note that the timeframes shovm for this Goal are aspiretional.The ability to achieve them in the timeframes stated are influenced by market factors beyond the City's direct control,As such,this Goal.may not
be achieved.in;the:specified timeframe,however,the City will pursue all reasonable and appropriate actions to do so.
4/12/2018
2
AIRPORT ADVISORY BOARD—TRACKING MIATRIX
� o .
�-AAe F�[io ^;K1�A �; x � �•.- .�t ,y,�.,�,� � �'M �,��✓ �.��s,
.� ��,r� '�, , �c�al� � Key�Result Ar�a��aals� Lea�, ;� ✓�, � Na,`rrativs,Qesc on" r� � � �Sta �< Ga�ii�ti��
'p�, n. '.. �� ,A«� .,`,� fr�i� : 4 /�z y ' � ��
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..�� ". . •W� ': � . �
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1 3 5 Current Development Sites Comm Dev.& Market and lease the two on-airport development sites approved in Ongoing Ongoing
Marketing5 Public Works the approved Airport Master Plan to prospective tenants and
Director/City Real developers6
Estate
AnalysUAirport
Mana ement
2 2 2 Annual'Tenant Survey Airport Rrepare, transmiY and analyze with the ,Board an annual tenant 'Annually Annually
Management survey.The ques6ons will be developed+in consuftation with the Board Juy 19;2017
and tenant feedback will be shared wRh the Board for potential
immediate action; ff appropriate or incorporation into the Strategic
Business Plan
2 2 8 Long-Term Airport Management Comm.Dev.& Evaluate with Board;:City Council,City Administration and appropriate 78� 2�quarter
Strategy Public Works stakeholders aiong-term airportmanagement strategy '�quarter 2018
Director Antici ate be innin �Board Discussion on this soon. 2017
2 7 9 Airport Marketing Flan Comm:Dev.& Prepare a comprehensive marlceting plan. that will act as a �3�' 2nd quarter
Public Works communication.and implementation tool that can be used to achieve 'quarter 2018
Director the goals established for the Airport.The Plan will.utilize the Five Ps 2077
(Product,Price,Placement,Promoiion,and People)that focus omihe
oints of view of the Ai ort's tar t.audiences.
2 3 3 Airport Zoning Regulations Update Comm.Dev.& Coordinate with City's Community Development Service Area to 18� 1�quarter
Public Works assess and potentially implement new zoning regulations quarter 2019
Ditector amendments to cuRent City of Aubum zoning standards.for the 2018
Airport and surrounding:propertles to address operational needs or
requirements and support current and future economic development
efforts.
3 1 6 Wildlife Hazard Management Plan Comm.Dev.& Pec the 2015 Wildlife Hazard Management Plan, obtain a.scope of 2nd 4�h quarter
Implementation Public Works work and budget, modify Capital Facilities Plan, obtain required quarter 2018
Director/City permits and approvais and conduct recommended tree removal 2017
Engineer activities. Century West is currently reviewing the Plan and wili
prepare a technical memorandum to City staff recommending key
neM ste s.
'KRA 1=Airport Capital Improvement Program;KRA-2=Airport Operations;KRA-3=�Economic Development
5 Please note that actions that start in 2017 and extend i�to2018 are listed:
e Please rrote that the timeframes shown for this Goaf are-aspirational.The ability to achieve them in the timeframes stated are influenced by market fadors beyond the City's difect control.As such,ttiis Goal may not
be achieved in the specified timeframe,however,the-City will pursue alPreasonable and appropriate actions to do so.
4/12/2018
3
AIRPORT ADVISORY BOARD—TRACKING 11flATRIX
� : o 0
»" PnoCity � �CRA�� ."l�oal��, � ; Key Resutf./liea�GOa�ts '�„'' �;�I.�a+� �,� ;�� � ,,,��;�N81T�tive pescri' itlt � �,'
%Ra�►ki,.,., ; ;% °Ref��e .= �� � � '�(fkt�it Irr; ,� r ' s� ''' r � �� � P� � �� � �� � �D�q�'
�. � s� �. �
��.�� /��' � y j � z', k� x.. �, i„
,. s . , ,. �. . , ,,, ; d, �. �..,,; 3 .
3' 2 5 Board Composition Review Airport Advisory Conduct a rewew of ihe current composition and focuses of the Annually Annually
Board Airport Advisory Board to determine potenGal for recommended code 12/20/2017
changes.Areas of interest could inGude but are not limfted to current
numberof authorizediboard members�and s ecific Board focuses
Purposely IeR 1 1 Annual Capital Improvement Airport Advisory The Cityis required by the Federal Aviation Administration(FAAj and' Annually Annually
blank—being ProgramReview Board the Washington State Department of Transportation-Aviation 9/Z0/2017
done or to be Division.(WSDOT-Aviation) to annually submit an updated Capftal
done Improvement Program(CIP).The CIP forms the basis for potential
state and federal funding; for airport capital improvements. In
coordination with City staff,the Boarci will annually review and advise
on the required update to the Capital Improvement:Program required
prior to its submittal.Reviewed�with the Board at its 09/20/17 regular
meeti
Purposely left 1 2 Airyort Six-Year Capkal Facilities Comm.'Dev.& The City wil�be updating the Six-Year Capital Facilities Plan for the Bi- 3'�quarter
blank—being Plan and 2019-2020 Budget Public Works Airport as part of the 20t9-2020 budget process and develop the Annually 2018
done or to be Director/City proposed•budget forthe Airport for 2019-2020
done En ineer
Purposelyiett 2 18 CJnmanned:Aeriaf Vehicle(UA� Innovation& Investigate the potenUal esta6lishment of a UAV training area at the 4�" 2nd quarter
bWnk—.being Training Area Technology Airport foruse by City staff for required UAV flight training subject to' quarter 2018
done orto be DepartmenUAirport FAA approval � pp�7
done Mana ement
Purposely leit 2 15 Annual Lease Rates Survey& Real Property— Conduct comparison survey and valuation analysis for rates for Annualiy .Annually
blank—�befng Anatysis Mayor's Open T and Closed Hangars,Tie-Downs. 8/23/2077
done orto be Office/Airport
done Mana ement
Purposelyleit 2 13 Aviation Day Airport Develop a plan for establishment of a free 1-day Aviation Day that is Annuaily Annualiy(first
blank—:being Management open to the public and will ptovide up-close viewing of aircraft, (first evenbin.20t8)
done orto be aviation exhibits,Kids Zone,food trucks,and more.Pursue sponsors event in
done to cover 100 perceM of event cost 2018)
Target
SepG
2018
4N2/2018
4