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Home My WebLink About08-09-2018 Agenda PacketBusiness Improv ement Area Committee of Rate Payers August 9, 2018 - 1:00 P M Council Chambers A GE NDA I .C AL L T O O RD E R Roll Call I I .AP P RO VAL O F M INUT E S A .J uly 9, 2018 Minutes I I I .F INANC I AL RE P O RT A .Financial Report Through J une 2018 I V.O L D B US I NE S S A .Disbursement of B I A F unds B .Marketing and Branding C.Heritage F ire Update D.B I A Newsletter E .Update on Priority Projects Presented to City Council 1. A dditional security lighting - A P D 2. Hanging plants and planters around the B I A 3. L ights in trees 4. A dded police patrols - A P D 5. Christmas decorations 6. Banners F.Update on 2018 Facade Grant P rogram V.NE W B US I NE S S V I .B IA S UB-C O M M IT T E E UP D AT E A .P arking V I I .AUB URN D O WNT O WN AS S O C IAT IO N UP D AT E V I I I .T O URIS M B O ARD UP D AT E A .Final Tourism Map Page 1 of 12 B .A uburn Adventure F ilm F estival I X.AD J O URNM E NT Ag en d a s a n d min u tes are a va ila b le to th e public a t the C ity C lerk's O ffice, on th e C ity website (http://www.auburnwa.gov), and via e-mail. C omplete agenda packets are available for review at the C ity C lerk's O ffice. Page 2 of 12 AGENDA BILL APPROVAL FORM Agenda Subject: July 9, 2018 Minutes Date: Augus t 7, 2018 Department: Adminis tration Attachments: July 9, 2018 Minutes Budget Impact: Current Budget: $0 Proposed Revis ion: $0 Revis ed Budget: $0 Adminis trative Rec ommendation: Background Summary: Reviewed by Counc il Committees : Counc ilmember:Staff: Meeting Date:Augus t 9, 2018 Item Number: Page 3 of 12 BIA Committee of Rate Payers Meeting July 9, 2018 – 1:00 PM Auburn City Hall Council Chambers MINUTES I. CALL TO ORDER The meeting was called to order at 1:00 pm by Chairman DiQuattro. Roll Call: Committee Members present: Chair Giovanni DiQuattro, Vice Chair William Cowart, Kelly Gordon, Megan White Excused Absence: Bob Klontz, Ronnie Roberts, Ruth Neil-Stover, Darren Jones Staff present: Doug Lein, Economic Development Manager; Lorraine Chachere, Tourism Coordinator; Holly Ferry, Committee Secretary II. APPROVAL OF MINUTES Committee Member Gordon moved and Vice Chair Cowart second to approve the June 11, 2018 minutes. MOTION CARRIED UNANIMOUSLY. 4-0 III. FINANCIAL REPORT Manager Lein reported that the financial audit was completed June 30. They are in the process of working with businesses to collect some outside receivables in fees. After last month’s budget amendment, the spending limit for this year has been increased to $90,000. IV. OLD BUSINESS A. Disbursement of BIA Funds There was no discussion on this topic. B. Marketing and Branding On July 4, the first paid advertising for the BuyLocalAuburn.com website was launched. It has been digitally advertised on Facebook, Channel 5, Channel 7, Tacoma News Tribune, Seattle Times, and a couple others and has received thousands of hits. On July 15, they will be doing a takeover of the Auburn Reporter’s mobile app and website that will drive everyone to the Buy Local Page 4 of 12 search engine, which will search 4,800 Auburn businesses. Manager Lein walked the Committee through the process of how it works. Last fall, around 1,700 businesses registered online to get a login for their business license and then self-describe their businesses with keywords in the description. There are two classes scheduled with Green River College where instructors will help business owners write business descriptions. The goal is to get all businesses to go online, register, and self-describe their business. C. Heritage Fire Update Manager Lein reported that the permit for asbestos removal was issued on May 24. The permit for demo was issued 10 days ago. They are waiting for PSE to set a temporary power pole and get electricity to the site for lighting and to power collection fans inside the structure in different spots so that, when they remove the asbestos, it doesn’t blow into the street. Asbestos demo will take about 7-10 days, and demo can take place immediately after. D. BIA Newsletter The BIA Newsletter went out for the first time last week. Manager Lein reported that Legal gave the approval for the ADA to provide an update that can be included in the BIA Newsletter. It was recommended that the Buy Local website information also be included in the next newsletter. E. Update on Priority Projects Presented to City Council 1. Additional security lighting Manager Lein reported that Chief Pierson was given a map by a patrol officer, which he has not had a chance to go over himself, but it looks like there are about 50 spots around the BIA that they have identified as areas that could use additional security lighting. These are locations that already have poles with power to them. Manager Lein asked Police to pick out the top 20 places that they would recommend. 2. Hanging plants and planters around the BIA Manager Lein stated that Parks will figure out how much it would cost to put in 50 plants in 20 additional locations around the BIA. 3. Lights in trees Manager Lein reported that there is a good chance that lighting across the street is feasible. Each street light has power accessible for hanging lights from pole to pole. There would also be ample clearance for trucks. It would not be necessary to wait on the Heritage Building. 4. Added police patrols Manager Lein talked to Chief Pierson about coming to the next meeting to talk about his strategy for downtown security patrols. 5. Christmas decorations Manager Lein talked to both of the instructors of the carpentry programs at Green River College and Auburn High School about building a Santa House. The instructors will look at the feasibility of taking on the project during the fall quarter. Manager Lein recommended getting the ADA involved . Page 5 of 12 6. Banners Banners are being designed by the City’s Multimedia Department. A design will be available for the Committee to view at the next meeting. F. Update on 2018 Façade Grant Program The City is in the process of finalizing a contract with Evie Anderson to be the coordinator for the program. Spectrum Sign Company is already working on designs for some businesses. Two licensed contractors in Auburn have been found that are willing to do small projects. V. NEW BUSINESS A. Committee Representative for Chamber Meetings It was recommended that the request for a volunteer from the BIA be included in the BIA Newsletter. B. Member Attendance Discussion During discussion about member attendance, it was stated that Member Ruth Neil-Stover and Member Megan White had both requested to be moved to an alternate member position. One additional regular member will be appointed by Mayor Backus. The Committee agreed that changing the regular meeting dat e to accommodate members’ schedules was necessary; however, the time can remain the same at 1:00 PM. The new meeting schedule will begin on August 9. Committee Member Gordon moved and Vice Chair Cowart second to change the regular meeting date of the BIA Committee of Rate Payers from the second Monday of the month to the second Thursday of the month. MOTION CARRIED UNANIMOUSLY. 4-0 VI. BIA PARKING SUB-COMMITTEE UPDATE Manager Lein reported that Community Development and Public Works Department Director Jeff Tate told him that, after letters were sent out to parking lot owners inquiring if they would be interested in renting out any parking spaces, they have had two business owners who have shown interest, which would include around 23 parking spaces. VII. AUBURN DOWNTOWN ASSOCIATION UPDATE Manager Lein reported that the ADA would be interested in running the Santa House. They like the idea of an ice skating rink. The ADA has their permanent office location and their monthly meetings at the Business Incubator. There is also a storage room there in the Sounder garage where Page 6 of 12 the ADA may store some things. They have been pricing 10’ x 10’ tents for purchase, which could also be loaned out to businesses, and they are also looking to purchase a small sound system, 8’ tables and staging for events. The question was raised about where the ADA records were stored. It was reported that they were all destroyed in the Heritage Fire. The new board and officers are in place. They made a bylaw change that says that a business outside the BIA boundary can be a participating me mber, and the dues will be equal to what the minimum BIA fee would be. VIII. TOURISM BOARD UPDATE Tourism Coordinator Chachere presented the revision of the downtown area map and requested feedback. There was extensive discussion about the need to add businesses from the service industry and how to incorporate that on the map. It was decided to rework the map to somehow represent the service industry and to coordinate the map with the Auburn Downtown Association’s website. Coordinator Chachere commented that she sees the need for possibly creating a visitor’s guide that is more comprehensive. Coordinator Chachere updated the Committee on the FAM (familiarization) event she hosted recently where Seattle hotels and the Concierge Guild were invited to Auburn for a day of touring summer, family-friendly attractions. Manager Lein and Coordinator Chachere also informed the group about the Concierge Guild’s trade show in Seattle that they participated in last spring. They would like to expand their presence next year by buying more tables and getting some of the local businesses to participate. IX. ADJOURNMENT There being no further business to come before the Committee, the m eeting adjourned at 2:25 pm. APPROVED this 9th day of July, 2018. ________________________________ ________________________________ Giovanni DiQuattro, Chair Holly Ferry, Committee Secretary Page 7 of 12 AGENDA BILL APPROVAL FORM Agenda Subject: Financial Report Through June 2018 Date: August 8, 2018 Department: Administration Attachments: Financial Report through June 2018 Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: Background Summary: Rev iewed by Council Committees: Councilmember:Staff: Meeting Date:August 9, 2018 Item Number: Page 8 of 12 Page 9 of 12 AGENDA BILL APPROVAL FORM Agenda Subject: Final Tourism Map Date: August 8, 2018 Department: Administration Attachments: Final Tourism Map Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: Background Summary: Rev iewed by Council Committees: Councilmember:Staff: Meeting Date:August 9, 2018 Item Number: Page 10 of 12 4TH ST NE 3RD ST NE E ST NE2ND ST NE PARK AVENUE E MAIN ST 2ND ST SE 1ST ST NW N DIVISION ST3RD ST NW D ST NWD ST SW2ND ST SW S DIVISION STA ST SW3RD ST SW 4TH ST SEE ST SEC ST SEH ST SEI ST SEF ST SED ST SE5TH ST NE 6TH ST NEW MAIN STF ST NW2ND ST NW F ST SW1ST ST SW EXPLORE DOWNTOWN AUBURN FOOD 1 Battlefield Coffee House 2 BigFoot Java 3 Donut & Muffin Factory 4 Garcia’s Mexican Restaurant and Cantina 5 Geaux Brewing 6 Gor Gai Thai 7 Gosanko Chocolate Factory 8 Gosanko Chocolate - One Main 9 Herfy’s Burgers 10 Happy Express Sushi, Wok & Teriyaki 11 J’s Teriyaki 12 Kampo Cuisine 13 Mazatlan Restaurant 14 Oddfellas Pub & Eatery 15 The Quarters 16 Rainbow Café 17 Rail Hop’n Brewing Company 18 Spunky Monkey Bar & Grill 19 Starting Gate Restaurant 20 Sunbreak Cafe 21 Sushido 22 Vinifera Wine Bar & Bistro 23 Zola’s Cafe HEALTH & WELLNESS 35 Corestar Pilates 36 Longevita Pilates and Yoga Studio 37 Turning Point Studios 38 MultiCare Auburn Medical Center ARTS & CULTURE 33 Auburn Performing Arts Center 34 Auburn Ave Theater SHOPPING 24 A Little Knitty 25 Comstock’s Bindery & Bookshop 26 Crystalli 27 Hills of Comics 28 Mando’s Disc Golf Pro Shop 29 Main Street Thrift Shop 30 Nelson’s Jewelry & Gifts 31 Shoe Forest & More 32 Washington Pianos 19 3 4 515 189 213 1 17 20 8 7 1116 21 623 2214 10 12 37 35 36 38 32 27 3130 25 2624 28 29 33 34 Looking for more downtown businesses? Visit the Auburn Downtown Association at auburndt.org exploreauburn.com | #exploreauburn | #chooseyourownadventurePage 11 of 12 WHITE RIV ERGREE N RIVER167 167 167 167 167 18 18 18 18 5 164 EXPLOREDOWNTOWNAUBURN LA QUINTA BEST WESTERN PLUS AUBURN MOTEL COMFORT INN RODEWAY INNRED LION CLARION INN TACOMA MT. RAINIER SEATTLE SPOKANE 167 167 164 18 18 Fun events in Auburn can be found on the Calendar at exploreauburn.com DAYS INN 18 167 SE 304TH ST 124TH AVE SE132ND AVE SESE 312TH ST 124TH AVE SESE 320TH ST8TH ST NE E MAIN STW MAIN ST 15TH ST SW M ST SEA ST SEC ST SWM ST SER ST SEE VALLEY HWYELLINGSON RD AUBU R N W A Y SC ST SW15TH ST NW B ST NWS 277TH ST AUBURN WAY NGREEN RIVER RD112TH AVE SESE AUBURN BLACK DIAMOND R D SE LAKE HOLM RD SE GREEN VALLEY RD LAKE TA P P S P K W Y EORAVETZ RD SEFlaming Geyser State Park White RiverAmphitheater Game Farm Wilderness Park Emerald Downs Racetrack Auburn Municipal Airport Pacific Raceways Historic Mary Olson Farm Auburn Golf Course Isaac Evans Parks Auburn Environmental Park Iron Horse Casino Auburn Ave Theater Auburn Community & Events CenterLes Gove Park White River Valley MuseumThe Outlet Collection SoundTransitPlaza Green RiverCollege Soos Creek Botanical Garden Auburn Performing Arts Center Neely Mansion Lakeland Town Center Washington National Golf Course Muckleshoot Casino Game FarmPark Muckleshoot Bingo exploreauburn.com | #exploreauburn | #chooseyourownadventure Page 12 of 12