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HomeMy WebLinkAbout08-15-2018 Agenda v � Airport Advisory Board Regular Meeting August 15, 2018, 7:30 AM LOCATION CHANGE: =,;��:irn City Hall. 25 West Maon Sir2et Council Chambers AGENDA A. CALL THE MEETING TO ORDER/ROLL CALL B. PUBLIC COMMENT: Members of the public may make comments at this time on any items not appearing on the agenda that are of interest to the public and are within the jurisdiction of the Board. Comments relating to items on today's agenda are to be taken at the time the item is heard. The Board Chair determines time allotted to each speaker. C. APPROVAL OF MINUTES: 1. JUNE 20, 2018 REGULAR MEETING D. PRESENTATIONS: 1. LONG TERM RATE MODEL (FCS GROUP) — (15 Min) 2. MARKETING PROGRAM (EC. DEV STAFF) — (20 Min) E. BOARD ACTION ITEMS: Please note that Board action items are recommendations only to the City Council pursuant to the Board's adopted role as an advisory only body to the City Council. 1. NONE F. BOARD DISCUSSION ITEMS: Please note that no action will be taken on Board discussion items. 1. GPS NIGHT APPROACH RESTRICTIONS UPDATE (10 Min) 2. 2018 WORK PLAN REVIEW OF ACTIVE ITEMS A. AIRPORT MANAGEMENT UPDATE (5 Min) B. RUNWAY ENHANCEMENT PROJECT UPDATE (20 Min) C. JET A FUEL PROGRAM STATUS UPDATE (5 Min) D. ANNUAL TENANT SURVEY (5 Min) 3. AIRPORT ADVISORY BOARD — TRACKING MATRIX (GENERAL BUSINESS) AND 2018 ONLY STRATEGIC BUSINESS PLAN PRIORITY ACTIONS MATRIX (10 Min) G. BOARD GUIDANCE AND INFORMATION ITEMS: 1. AIRPORT MANAGER'S REPORT (5 Min) Page 1 of 2 Ph: 2�3-333-6821 Fax: 3i3-333-6522 Email: inYo ms50evu.coni Website: www.s50wa.com Airport Advisorv Board Meetinq Aqenda Auaust 15. 2018 H. SCHEDULE FOR UPCOMING MEETINGS: Scheduied meetings of the Auburn Advisory Board are as follows': 2018 Meeting Schedule: October 17, 2018 December 19, 2018 Unless othenvise noted and advertis.ed, all meetings will start at 7:30 a.m. and will take place at the Aubum Airport Office Conference Room 1 located at 2143 E St. NE, Auburn, WA 98002. 'Please note that subject to advanced public noticing the Board may elect to schedule additional special meetings beyond the meeting dates specifed above. I. ADJOURNMENT OF MEETING Page 2 of 2 AUBURN AIRPORT ADVISORY BOARD MEETING MINUTES MEETING DATE: June 20, 2018 MEETING TIME: 7:30 A.M. MEETING LOCATION: Aubum Municipal Airport, 2143 E ST NE Suite #1 Auburn WA 98001 Meeting Attendance Record: r : . . . . - John Theisen, Chairperson /�\ Danielle Butsick, Board Member /\� \� Wayne Osborne, Board Member // � \� /C Sean Morcow, Board Member �\ )\ 6� // �� Ingrid Gaub, Assistant Direct�`of:Engineering S ��1City Engineer � .o .- Jamelle Garcia, Av�t� Manage\�nt Group?�L"LG Guillermo j�`ralo, Avl�on Manag��t Group, LLC Tanya Ro�tka�, viation_Man�,�ent Group, LLC i---_ J�-/H�y,�iatin\�agement Group, LLC .- . _ . � - - ��Doug Miller (TenanUSpanaflighf) � ti � � Just\�yd (T��'nUSpanaflight) Rock Sn�g�'s (Tenant/AHOA) Ray Van,�leave (Tenant) Cal Hunziker (AOPA/ASN) Todd Chase (FCS Group) Page 1 of 3 AUBURiV AIRPORT ADVISORY BOARD MEETING MINUTES A. CALL THE MEETING TO ORDER: Chairperson Theisen called the meeting to orcJer and welcomed attendees and guests. Chairperson Theisen noted that Board Member Mark Komei and Deanna Clark were both excused absences. PUBLIC COMMENTS: NONE D. PRESENTATIONS: E. BOARD ACTION ITEMS; NONE F. BOARD DISCUSSION ITEMS: 1. John Theisen introduced the New Board_Members; Danielle Butsick, Wayne Osbome, and Sean Mor�ow. Each new member gave us a little background about themse\es. �\ „ 2. Ms. Gaub suggested tfiat we�move ourAAB�Me�efings to City of Aubum Utility Building. The City will`ha.ve enough room to accommodate all Members. �� ����' 3. Ms. Gaub discussed the status�of Airpor,t�Management. Ms. Gaub advised the'Citjris waiting o��pproval from the Mayor along with 4he approvat�ofthe udget if taken�into City operations. This will be discussed�at Augu'st 13, 2018 Council Study Session. 4. Ms.�G ul:�aac�ised�sta#f_has pr`oposed to revise the 2018 budget to address some��dditior�al�nr9rk at the Airport that needs to be completed. 5!Ms. Gaub adv�s�d fhaYthe City continues working with fhe FAA and the�corisultant`Century West for Runway Enhancement Project. 6. Ms. Gaub explained�tfie Jet A Fuel will be a private partnership and staff are working o'n Operating Agreement. License Agreement with Cascade is complete. 7�Ms. Gaub,discussed the Competitive Market Assessment & Long-Term Rate�Stuiiy will be completed by September and October we will have fin`al�papervvork. 8. The�f�raft Capital Facilities Rlan was reviewed. The Plan indicates in yearly order which projects are due for completion between 2019-2024. The Plan also shows the cost of each project. 9. Ms. Gaub reviewed the Airport tracking matrix. Page 2 of 3 AUBURN AIRPORT ADVISORY BOARD MEETING MINUTES G. BOARD GUIDANCE AND INFORMATION ITEMS: 1. AIRPORT MANAGER'S REPORT: Mr. Garcia presented the report which included airport revenues with month-to-month and year-to-year comparisons:Additionally, the occupancy report and current fuel operations were reviewed and discussed. H. SCHEDULE FOR UPCOMING MEETINGS: August 15, 2018 October 17, 2018 December 19, 2018. I. ADJOURNMENT OF MEETING: There being no other business�the Board Chairpers�1oumed the meeting at 9:00 a.m. Prepared by: �� Aviation Management Group, LLC on behalf af•the City of Auburn 1 Page 3 of 3 2018 2019 Airport Management Transition August September October November December January Airport Boardthair Diswsion with Council City Council Budget Wo�kshop to consider Decision City Council Budget Decision Final Airport Manager Anticipated hiring � � Additional Airport Staff(2 FfE's)Anticipated hiring Transition Agreement with AMG AMGs Management Contract Expires Airport 5taff in place at Airport AIRPORT ADVISORY'BOARD - TRACKING MATRIX ; TEAU PRQJECT' GURRENT$TATUS WHA7'S NEXT START EST: EBT..COST i DESCRIPTION ' pqTE 60M�?L. ! UATE; •� - City Strategic Business 'BoardYeviewed'•and discussed'2018 only p�iority matrix- Board to continue to review and discuss 2018 only action:items: On- Onyoing Action.costs•will Plan action items at each Board Meeting in 2018. going be identified for each actiomat time of Board effort City Airport Enterp�ise City Council passed 2097-2018 Biennial Budget and Finance Director Coleman provided City Council an update on On On-going N/A Fund 2018-2023 Capital Improvement Program the 1s' Quarter 2018 Financials in July 2018; staff provided a going co of this re ort to the Board on Au ust 10; 2018. CityICW Runway Runway Length Justification Discussion with FAA FAA ADO has requested additional evaluation of tfie proposed 06/2017 10/2018 $333,333 Enhancement continues; however; there are delays due to a runway length. The City continues working with FAA and our (90/10) Project—Design disagreement between the City and FAA on the designer, Century West; however, additional steps have been 'Runway Lengtfi. and are being taken to elevate this issue. WSDOT' Grant for � Design,in the�award;process. City Runway Appraisal is complete and Appraisal Review is After appraisal� and appraisal reyiew are complete im August 01/2018 12/2018 $500,000 i Enhancement underway fora portion of the Park and Ride area•for the 2018;the Gity will work with fAA to get approval to make an offer (90/5/5) Project — Property future Runway Safety Area. for fair market value. Applying for FAA grant funds: WSDOT Ac 'uisition Granbre uestwasunsuccessful. City/CW Runway Scheduled to begin this phase in 2019 following the Desigmphase approval and applying,fbr and obligating State and 10/2018 10/2019 $1,833;333 Enhancement completion.ofthe Design Phase. FederallGraM funding in 2019. (90/5/5) Project — Construction City On-going Business Continue to pursue rigtit=of-first refusals on ALP Work with Economic-0evelopment staff on targeted;marketing On- On-going TBD Develo ment identified ac uisitiom arcels efforts: oin City Nigfit'Restrictions Discussion with FAA is on-going on the steps Work with property owners to:remove trees and light obstructions August December TBD necessary to remove the Instrument Approach Nigfit that are;penetreting the surface perthe AGIS study and provide 2018 2018 Restrictions. FAA has identified several obstructions documentation to FAA. that must be addressed.prior to the restrictions being removed: 8/10/2018 � AIRPORT'ADVISORY'BOARD - TRACKING MATRIX � : . . AAB`Prloriry KRA Goal# Key Result ArealGoals Lead� Narrative Description Start ; Colnpletion Rankin Reference" ' (Not,imPnonryOrdery Date= Date 1 1� 5 ' Develop and implement a Jet-A- �Comm. Dev: 8 Basedi on interest from the Board:and othe� interested parties, the 1°' �Tempotary-1°' Fuel temporary pilot program � Public Works currently adopted Gapital Facilities Rlan had ;proposed the quarter quarter2018 DirectodCity pertnanent installation of Jet-A-Fuel fuel service: However, because 2017 (Cascade Engineer of 1)uncertain market need and response to wartant iovestment;and License is 2) higher than anticipated costs, ,permanent installation cannot be complete achieved in the near-term. On September 11, 2017 City Council 3/2098) concurred with the Private Partnership Option. License Agreement Permanent— with Cascade is complete. Purchase of a Truck is included:in the 2020 r osed bud et for 2020. 1 2 6 Annual Board Work Plan Airport Advisory Prepare for each calendar year a:focused work plan for the BoaM to Annually Annually Board utiliie in agenda setting, coordination with City staff and 11J20l2017 development ,of policy and fiduciary recommendations to City Council 1 —Should be 2 3 Long-Term Rate Study Airport Rates charged to tenants and users of the airport are tfie primary 2"" 4m'quarter 2018 partof.market Management funding source for the airport, excluding grants for capital quarter study effoR development. To assure that the Airport Enterprise Fund remains 2017 self-sustaining into the future,current and future rate structures must be eyaluated balancing market competitivenesswith short-term-and long-term airport operation needs. Contract ezecuted and:worR'has be un. 1 3 1 Competitive MarketAssessment Comm. Dev: 8 Engage wRh a qualified professional with ezperience in ai�port 23' 4rtl�quarter Study Public Works. market analysis to assess the Airport's current and future sub- quarter 2018 Director regional and regional market positions and identify strategies for 2017 maintaining and enFiancing these positions. Contract executed and work has be un. 1 3 2 Recommendations -City's 70- Comm. Dev. 8 Working wit the Board and Gity Administration, evaluate and On- On-going Year Economic Development Public Works implement recommendalions of the City's 10-Year Economic going Strate ic Plan Director Develo ment Strate ic Plan. 1 3 6 Airport Growth Areasfi Comm. Dev. 8 Pursue opportunities for physical growth of the Airport consistent Ongoing Ongoing Public Works with the approved Airport Master Plan including but not limiled to Director/City Real acquisition of first rights of refusal on potential future acquisdion Estate Anal sV ro erties3. ' KRA 1 =Airport CapitaPlmprovement Program; KRA-2=Airport Operations; KRA-3=Economic Development z Please note-thabactions'.that�start in2017 and��extend��into�2018 are listed. . 3 Please:note�,that.the time6ames shown�for this:Goal are aspirational.The ability to achievedhem in�the-.timehames stated are�influenced'by�markeffactors beyonddhe�Citj/s dired�control.As such, this Goal,may not be achieved in the specified4imeframe,however,the City will pursue all��reasonable and appropnate adions�to do so. 8/10l2018 p AIRPORT ADVISORY BOARD -'TRACKING MA� �RIX � o 0 AAB'Ptiority KRA ObaU# l Key Result Area/Goals Lead' NarratiVe�Uescription Start Completion Rankin Reference° � (Notm;Prionty�Orc�er) Date6 Date 7 3 5 Current;Development Sites Gomm.+Dey.& Marlcet and'lease the two on-airporf development sites approved in Ongoing 'Ongoing Marketings Public Works the approved Airport Master Plan to prospective, tenants and Director/City Real developerse Estate AnalysUAirport Mana ement 2 2 2 Annual Tenant Survey Airport P�epare, transmit and' analyze with the Board an annual tenant Annually Annually ManagemenY suryey.The questions wilf be tleveloped'in consultation with the Board Juty�9;2017 and tenant feedback will be shared with the Board foY potential Aug 15, 2018 immediate action; if appropriate or incorporation into 4he Strategic Business Plan 2 2 8 Long-Term Airport Management 6omm. Dev. & Evaluate with Board{City Council,CityAdministration and appropriate 1°' 2ntl quarter Strategy Public Works stakeholders a long-term airport.management st�ategy quarter 2018 Director See Schedule. 2017 2 2 9 Airport MarketingiPlan Comm. Dev. & RYepare a comp�ehensive mariceting plan that will act as a 3�" 2^d quarter Public Works communication and implementation toof,Ehat can�be usedito acfiieVe quarter 2018 Director the goals established for theAirport. The Plan wilPutilize the+Five Ps 2017 (Product, Price, Placement, Promotion,:and People)4hat focus on the ' oints of view of tHe Air ort's tar et audiences: '2 3 3 Airport Zoning Regulations Uptlate Gomm. Dev. & ' Coordinate with City's Community Development Service Area to 1s' 15'quarter Public Works assess and potentially implement new zoning regulations quarter 2019 Director amendments to current City of Auburn zoning standards for the 2018 Airport and surrounding properties to address operational needs or tequirements and'support,current and future economic development efforts. 3 1 6 Wildlife Hazard Management Plan Comm.�Dev: 8 Per the 2015 Wildlife Hazard Management Plan, obtain a scope of 2n° 4'^quarter Implementation Public Works work and budget, modify Capital Facilities Plan, obtain required quarter 2018 Director/City permits and approvals and conduct recommended tree removal 2017 Engineer activities. Century West is currently reviewing the Plan and wil6 prepare a technical memorandum to City staff recommending key ne�.ste s: "KRA t =�Aiiport Capital Improvemenbprogram;,KRA-2=Airport�.Operations; KRA-3.=Economic Development S�Please note that�.actions that start�in 2017 and extend into 2018 are listed. - e'Please note that the�timeframes�sliown fortliis Goal are aspirational.The ability to achieve them�in�thetimeRamesstated�.are�influenced by market factors beyond�the�City'sdirect control.As such, this:GoaUmay not be�achieved in!the'�specified timeframe,however;the Ciry will pursue all reasonable-and�appropriate.actions�to do.so. , � 8/10/2018 3 AIRPORT ADVISORY BOARD - TRACKING MATRIX � : . . AAB Priodty KRA Goal Key Result Area/Goals Lead NarrativeiDesctiption Start Complefion Rankin Reference # (Notin Pnodry order) ^ Date ; Date 3 Z 5 Board Composition Review Airport'Advisory Conduct a review of the current composition and focuses of tFie Annually 'Annually Board Airport Advisory Board to detertnine potential for recommended code 12l20l2017 changes.Areas of interest could include:bubare not IimRed to current number of authorizedboard members and;s cific:Board focuses Purposely left 1 1 Annual Capital Improvement AiPport Advisory The City is required by the:Federal Aviation Administration(FAA)and Annually Annually blank—being Program:Review Boatd the Washington State D'epartment of Transportation-Aviation 9/20/2017 done orto be Division (WSDOT-Aviation) to annually submit an updated Capital � done Improvement Program (CIP). The CIP forms the basis for potential state and federal funding for airport capital improvements. In coordination with City staff,tfie Board wilCannually review and'advise on the required update tolhe Capital Improvement Program required prior to its submittaf: Reviewed with tfie Board at its 09/20l17 regular meetin . Purposely left 1 2 Airport:Six-YearCapital�Facilities Comm: Dey.& The City will be updating'tfie Six-Year Capital Facilities Plan for the Bi- 3"'quaRer blank=befng Plan and 20]9-2020 Budget Public Works Airport as part of the 2019-2020 budget process and develop the Annually 2018 done or to be Director/Cfty proposed budgef for the Airport for 2019-2020 done En ineer Purposely left 2 18 Unmanned Aerial Vehicle (UAV) Innovation & Investigate the.potential establishment of a UAV training area at ihe 4'^ 2n°quarter blank—befng Training Area Technology Airport.for use.by Cfty staff for required UAV flight training subject to quarter 2098 done orto,be DepartmenU Airport FAA approyal 2017 done Man emenl Purposely left 2 15 Annual Lease Rates Survey& Real Rroperty— Conduct comparison survey and valuation analysis for rates for A�nually Annually blank-�being Analysis Mayor's Open T and-Closed'Hangars, Tie-Downs. 8123/2017 done or to�be Office/Airport done iMana ement Purposely lek 2 13 Aviation Day Airport Develop a:plan for establishment of a free 1-dayAviation Day thaYis Annually Annually(first blank—being Management open.to the public and will provide up-close viewing of aircraft, (first eventin2018) done•orto-be aviation exhibits, KidsZone,food trucks,and more: Pursue sponsors event in done to cover 100 percent of event cost 2018) Target Sept 2018 8/1072018 4 Monthly Report July 2018 Year to Date Totals through July 2018 2017 2018 %of Chan�e Income $527,589 $573,703 +8.73'0 Fuel Gallons Sold 53,842 53,057 -2.00% Net Profit Fuel First and Second quarter combined $35,529 42,302 +17.00% Occupancy 62 of 89 Tie Downs 71 of 71 Closed 68 of 68 Open Hangars 14 of 17 Storage Units Wait List 40 on the list—(Waiting on Ciosed Hangars) Wait list 10 on the list—(Waiting on open T-Hangars) *Prepa�ed and presented by Ayiation Management Group without review of City Of Auburn.