HomeMy WebLinkAbout08-15-2018 Agenda v
�
Airport Advisory Board
Regular Meeting
August 15, 2018, 7:30 AM
LOCATION CHANGE:
=,;��:irn City Hall. 25 West Maon Sir2et
Council Chambers
AGENDA
A. CALL THE MEETING TO ORDER/ROLL CALL
B. PUBLIC COMMENT: Members of the public may make comments at this time on any items
not appearing on the agenda that are of interest to the public and are within the jurisdiction
of the Board. Comments relating to items on today's agenda are to be taken at the time the
item is heard. The Board Chair determines time allotted to each speaker.
C. APPROVAL OF MINUTES:
1. JUNE 20, 2018 REGULAR MEETING
D. PRESENTATIONS:
1. LONG TERM RATE MODEL (FCS GROUP) — (15 Min)
2. MARKETING PROGRAM (EC. DEV STAFF) — (20 Min)
E. BOARD ACTION ITEMS: Please note that Board action items are recommendations only to
the City Council pursuant to the Board's adopted role as an advisory only body to the City
Council.
1. NONE
F. BOARD DISCUSSION ITEMS: Please note that no action will be taken on Board discussion
items.
1. GPS NIGHT APPROACH RESTRICTIONS UPDATE (10 Min)
2. 2018 WORK PLAN REVIEW OF ACTIVE ITEMS
A. AIRPORT MANAGEMENT UPDATE (5 Min)
B. RUNWAY ENHANCEMENT PROJECT UPDATE (20 Min)
C. JET A FUEL PROGRAM STATUS UPDATE (5 Min)
D. ANNUAL TENANT SURVEY (5 Min)
3. AIRPORT ADVISORY BOARD — TRACKING MATRIX (GENERAL BUSINESS) AND
2018 ONLY STRATEGIC BUSINESS PLAN PRIORITY ACTIONS MATRIX (10 Min)
G. BOARD GUIDANCE AND INFORMATION ITEMS:
1. AIRPORT MANAGER'S REPORT (5 Min)
Page 1 of 2
Ph: 2�3-333-6821 Fax: 3i3-333-6522
Email: inYo ms50evu.coni Website: www.s50wa.com
Airport Advisorv Board Meetinq Aqenda Auaust 15. 2018
H. SCHEDULE FOR UPCOMING MEETINGS: Scheduied meetings of the Auburn Advisory
Board are as follows':
2018 Meeting Schedule:
October 17, 2018
December 19, 2018
Unless othenvise noted and advertis.ed, all meetings will start at 7:30 a.m. and will take
place at the Aubum Airport Office Conference Room 1 located at 2143 E St. NE, Auburn,
WA 98002.
'Please note that subject to advanced public noticing the Board may elect to schedule
additional special meetings beyond the meeting dates specifed above.
I. ADJOURNMENT OF MEETING
Page 2 of 2
AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
MEETING DATE: June 20, 2018
MEETING TIME: 7:30 A.M.
MEETING LOCATION: Aubum Municipal Airport, 2143 E ST NE Suite #1
Auburn WA 98001
Meeting Attendance Record:
r
: . . . . -
John Theisen, Chairperson /�\
Danielle Butsick, Board Member /\� \�
Wayne Osborne, Board Member // � \�
/C
Sean Morcow, Board Member �\ )\ 6�
// ��
Ingrid Gaub, Assistant Direct�`of:Engineering S ��1City Engineer
� .o .-
Jamelle Garcia, Av�t� Manage\�nt Group?�L"LG
Guillermo j�`ralo, Avl�on Manag��t Group, LLC
Tanya Ro�tka�, viation_Man�,�ent Group, LLC
i---_
J�-/H�y,�iatin\�agement Group, LLC
.- . _ . � - -
��Doug Miller (TenanUSpanaflighf)
� ti � �
Just\�yd (T��'nUSpanaflight)
Rock Sn�g�'s (Tenant/AHOA)
Ray Van,�leave (Tenant)
Cal Hunziker (AOPA/ASN)
Todd Chase (FCS Group)
Page 1 of 3
AUBURiV AIRPORT ADVISORY BOARD
MEETING MINUTES
A. CALL THE MEETING TO ORDER:
Chairperson Theisen called the meeting to orcJer and welcomed attendees
and guests. Chairperson Theisen noted that Board Member Mark Komei and
Deanna Clark were both excused absences.
PUBLIC COMMENTS: NONE
D. PRESENTATIONS:
E. BOARD ACTION ITEMS; NONE
F. BOARD DISCUSSION ITEMS:
1. John Theisen introduced the New Board_Members; Danielle Butsick,
Wayne Osbome, and Sean Mor�ow. Each new member gave us a little
background about themse\es. �\ „
2. Ms. Gaub suggested tfiat we�move ourAAB�Me�efings to City of Aubum
Utility Building. The City will`ha.ve enough room to accommodate all
Members. �� ����'
3. Ms. Gaub discussed the status�of Airpor,t�Management. Ms. Gaub
advised the'Citjris waiting o��pproval from the Mayor along with 4he
approvat�ofthe udget if taken�into City operations. This will be
discussed�at Augu'st 13, 2018 Council Study Session.
4. Ms.�G ul:�aac�ised�sta#f_has pr`oposed to revise the 2018 budget to
address some��dditior�al�nr9rk at the Airport that needs to be completed.
5!Ms. Gaub adv�s�d fhaYthe City continues working with fhe FAA and
the�corisultant`Century West for Runway Enhancement Project.
6. Ms. Gaub explained�tfie Jet A Fuel will be a private partnership and
staff are working o'n Operating Agreement. License Agreement with
Cascade is complete.
7�Ms. Gaub,discussed the Competitive Market Assessment & Long-Term
Rate�Stuiiy will be completed by September and October we will have
fin`al�papervvork.
8. The�f�raft Capital Facilities Rlan was reviewed. The Plan indicates in
yearly order which projects are due for completion between 2019-2024.
The Plan also shows the cost of each project.
9. Ms. Gaub reviewed the Airport tracking matrix.
Page 2 of 3
AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
G. BOARD GUIDANCE AND INFORMATION ITEMS:
1. AIRPORT MANAGER'S REPORT: Mr. Garcia presented the report which
included airport revenues with month-to-month and year-to-year
comparisons:Additionally, the occupancy report and current fuel operations
were reviewed and discussed.
H. SCHEDULE FOR UPCOMING MEETINGS:
August 15, 2018
October 17, 2018
December 19, 2018.
I. ADJOURNMENT OF MEETING:
There being no other business�the Board Chairpers�1oumed the meeting
at 9:00 a.m.
Prepared by: ��
Aviation Management Group, LLC on behalf af•the City of Auburn
1
Page 3 of 3
2018 2019
Airport Management Transition August September October November December January
Airport Boardthair Diswsion with Council
City Council Budget Wo�kshop to consider Decision
City Council Budget Decision Final
Airport Manager Anticipated hiring � �
Additional Airport Staff(2 FfE's)Anticipated hiring
Transition Agreement with AMG
AMGs Management Contract Expires
Airport 5taff in place at Airport
AIRPORT ADVISORY'BOARD - TRACKING MATRIX
; TEAU PRQJECT' GURRENT$TATUS WHA7'S NEXT START EST: EBT..COST
i DESCRIPTION ' pqTE 60M�?L.
! UATE;
•� -
City Strategic Business 'BoardYeviewed'•and discussed'2018 only p�iority matrix- Board to continue to review and discuss 2018 only action:items: On- Onyoing Action.costs•will
Plan action items at each Board Meeting in 2018. going be identified for
each actiomat
time of Board
effort
City Airport Enterp�ise City Council passed 2097-2018 Biennial Budget and Finance Director Coleman provided City Council an update on On On-going N/A
Fund 2018-2023 Capital Improvement Program the 1s' Quarter 2018 Financials in July 2018; staff provided a going
co of this re ort to the Board on Au ust 10; 2018.
CityICW Runway Runway Length Justification Discussion with FAA FAA ADO has requested additional evaluation of tfie proposed 06/2017 10/2018 $333,333
Enhancement continues; however; there are delays due to a runway length. The City continues working with FAA and our (90/10)
Project—Design disagreement between the City and FAA on the designer, Century West; however, additional steps have been
'Runway Lengtfi. and are being taken to elevate this issue. WSDOT' Grant for
� Design,in the�award;process.
City Runway Appraisal is complete and Appraisal Review is After appraisal� and appraisal reyiew are complete im August 01/2018 12/2018 $500,000
i Enhancement underway fora portion of the Park and Ride area•for the 2018;the Gity will work with fAA to get approval to make an offer (90/5/5)
Project — Property future Runway Safety Area. for fair market value. Applying for FAA grant funds: WSDOT
Ac 'uisition Granbre uestwasunsuccessful.
City/CW Runway Scheduled to begin this phase in 2019 following the Desigmphase approval and applying,fbr and obligating State and 10/2018 10/2019 $1,833;333
Enhancement completion.ofthe Design Phase. FederallGraM funding in 2019. (90/5/5)
Project —
Construction
City On-going Business Continue to pursue rigtit=of-first refusals on ALP Work with Economic-0evelopment staff on targeted;marketing On- On-going TBD
Develo ment identified ac uisitiom arcels efforts: oin
City Nigfit'Restrictions Discussion with FAA is on-going on the steps Work with property owners to:remove trees and light obstructions August December TBD
necessary to remove the Instrument Approach Nigfit that are;penetreting the surface perthe AGIS study and provide 2018 2018
Restrictions. FAA has identified several obstructions documentation to FAA.
that must be addressed.prior to the restrictions being
removed:
8/10/2018 �
AIRPORT'ADVISORY'BOARD - TRACKING MATRIX
� : . .
AAB`Prloriry KRA Goal# Key Result ArealGoals Lead� Narrative Description Start ; Colnpletion
Rankin Reference" ' (Not,imPnonryOrdery Date= Date
1 1� 5 ' Develop and implement a Jet-A- �Comm. Dev: 8 Basedi on interest from the Board:and othe� interested parties, the 1°' �Tempotary-1°'
Fuel temporary pilot program � Public Works currently adopted Gapital Facilities Rlan had ;proposed the quarter quarter2018
DirectodCity pertnanent installation of Jet-A-Fuel fuel service: However, because 2017 (Cascade
Engineer of 1)uncertain market need and response to wartant iovestment;and License is
2) higher than anticipated costs, ,permanent installation cannot be complete
achieved in the near-term. On September 11, 2017 City Council 3/2098)
concurred with the Private Partnership Option. License Agreement Permanent—
with Cascade is complete. Purchase of a Truck is included:in the 2020
r osed bud et for 2020.
1 2 6 Annual Board Work Plan Airport Advisory Prepare for each calendar year a:focused work plan for the BoaM to Annually Annually
Board utiliie in agenda setting, coordination with City staff and 11J20l2017
development ,of policy and fiduciary recommendations to City
Council
1 —Should be 2 3 Long-Term Rate Study Airport Rates charged to tenants and users of the airport are tfie primary 2"" 4m'quarter 2018
partof.market Management funding source for the airport, excluding grants for capital quarter
study effoR development. To assure that the Airport Enterprise Fund remains 2017
self-sustaining into the future,current and future rate structures must
be eyaluated balancing market competitivenesswith short-term-and
long-term airport operation needs. Contract ezecuted and:worR'has
be un.
1 3 1 Competitive MarketAssessment Comm. Dev: 8 Engage wRh a qualified professional with ezperience in ai�port 23' 4rtl�quarter
Study Public Works. market analysis to assess the Airport's current and future sub- quarter 2018
Director regional and regional market positions and identify strategies for 2017
maintaining and enFiancing these positions. Contract executed and
work has be un.
1 3 2 Recommendations -City's 70- Comm. Dev. 8 Working wit the Board and Gity Administration, evaluate and On- On-going
Year Economic Development Public Works implement recommendalions of the City's 10-Year Economic going
Strate ic Plan Director Develo ment Strate ic Plan.
1 3 6 Airport Growth Areasfi Comm. Dev. 8 Pursue opportunities for physical growth of the Airport consistent Ongoing Ongoing
Public Works with the approved Airport Master Plan including but not limiled to
Director/City Real acquisition of first rights of refusal on potential future acquisdion
Estate Anal sV ro erties3.
' KRA 1 =Airport CapitaPlmprovement Program; KRA-2=Airport Operations; KRA-3=Economic Development
z Please note-thabactions'.that�start in2017 and��extend��into�2018 are listed. .
3 Please:note�,that.the time6ames shown�for this:Goal are aspirational.The ability to achievedhem in�the-.timehames stated are�influenced'by�markeffactors beyonddhe�Citj/s dired�control.As such, this Goal,may not
be achieved in the specified4imeframe,however,the City will pursue all��reasonable and appropnate adions�to do so.
8/10l2018 p
AIRPORT ADVISORY BOARD -'TRACKING MA� �RIX
� o 0
AAB'Ptiority KRA ObaU# l Key Result Area/Goals Lead' NarratiVe�Uescription Start Completion
Rankin Reference° � (Notm;Prionty�Orc�er) Date6 Date
7 3 5 Current;Development Sites Gomm.+Dey.& Marlcet and'lease the two on-airporf development sites approved in Ongoing 'Ongoing
Marketings Public Works the approved Airport Master Plan to prospective, tenants and
Director/City Real developerse
Estate
AnalysUAirport
Mana ement
2 2 2 Annual Tenant Survey Airport P�epare, transmit and' analyze with the Board an annual tenant Annually Annually
ManagemenY suryey.The questions wilf be tleveloped'in consultation with the Board Juty�9;2017
and tenant feedback will be shared with the Board foY potential Aug 15, 2018
immediate action; if appropriate or incorporation into 4he Strategic
Business Plan
2 2 8 Long-Term Airport Management 6omm. Dev. & Evaluate with Board{City Council,CityAdministration and appropriate 1°' 2ntl quarter
Strategy Public Works stakeholders a long-term airport.management st�ategy quarter 2018
Director See Schedule. 2017
2 2 9 Airport MarketingiPlan Comm. Dev. & RYepare a comp�ehensive mariceting plan that will act as a 3�" 2^d quarter
Public Works communication and implementation toof,Ehat can�be usedito acfiieVe quarter 2018
Director the goals established for theAirport. The Plan wilPutilize the+Five Ps 2017
(Product, Price, Placement, Promotion,:and People)4hat focus on the
' oints of view of tHe Air ort's tar et audiences:
'2 3 3 Airport Zoning Regulations Uptlate Gomm. Dev. & ' Coordinate with City's Community Development Service Area to 1s' 15'quarter
Public Works assess and potentially implement new zoning regulations quarter 2019
Director amendments to current City of Auburn zoning standards for the 2018
Airport and surrounding properties to address operational needs or
tequirements and'support,current and future economic development
efforts.
3 1 6 Wildlife Hazard Management Plan Comm.�Dev: 8 Per the 2015 Wildlife Hazard Management Plan, obtain a scope of 2n° 4'^quarter
Implementation Public Works work and budget, modify Capital Facilities Plan, obtain required quarter 2018
Director/City permits and approvals and conduct recommended tree removal 2017
Engineer activities. Century West is currently reviewing the Plan and wil6
prepare a technical memorandum to City staff recommending key
ne�.ste s:
"KRA t =�Aiiport Capital Improvemenbprogram;,KRA-2=Airport�.Operations; KRA-3.=Economic Development
S�Please note that�.actions that start�in 2017 and extend into 2018 are listed. -
e'Please note that the�timeframes�sliown fortliis Goal are aspirational.The ability to achieve them�in�thetimeRamesstated�.are�influenced by market factors beyond�the�City'sdirect control.As such, this:GoaUmay not
be�achieved in!the'�specified timeframe,however;the Ciry will pursue all reasonable-and�appropriate.actions�to do.so. , �
8/10/2018 3
AIRPORT ADVISORY BOARD - TRACKING MATRIX
� : . .
AAB Priodty KRA Goal Key Result Area/Goals Lead NarrativeiDesctiption Start Complefion
Rankin Reference # (Notin Pnodry order) ^ Date ; Date
3 Z 5 Board Composition Review Airport'Advisory Conduct a review of the current composition and focuses of tFie Annually 'Annually
Board Airport Advisory Board to detertnine potential for recommended code 12l20l2017
changes.Areas of interest could include:bubare not IimRed to current
number of authorizedboard members and;s cific:Board focuses
Purposely left 1 1 Annual Capital Improvement AiPport Advisory The City is required by the:Federal Aviation Administration(FAA)and Annually Annually
blank—being Program:Review Boatd the Washington State D'epartment of Transportation-Aviation 9/20/2017
done orto be Division (WSDOT-Aviation) to annually submit an updated Capital �
done Improvement Program (CIP). The CIP forms the basis for potential
state and federal funding for airport capital improvements. In
coordination with City staff,tfie Board wilCannually review and'advise
on the required update tolhe Capital Improvement Program required
prior to its submittaf: Reviewed with tfie Board at its 09/20l17 regular
meetin .
Purposely left 1 2 Airport:Six-YearCapital�Facilities Comm: Dey.& The City will be updating'tfie Six-Year Capital Facilities Plan for the Bi- 3"'quaRer
blank=befng Plan and 20]9-2020 Budget Public Works Airport as part of the 2019-2020 budget process and develop the Annually 2018
done or to be Director/Cfty proposed budgef for the Airport for 2019-2020
done En ineer
Purposely left 2 18 Unmanned Aerial Vehicle (UAV) Innovation & Investigate the.potential establishment of a UAV training area at ihe 4'^ 2n°quarter
blank—befng Training Area Technology Airport.for use.by Cfty staff for required UAV flight training subject to quarter 2098
done orto,be DepartmenU Airport FAA approyal 2017
done Man emenl
Purposely left 2 15 Annual Lease Rates Survey& Real Rroperty— Conduct comparison survey and valuation analysis for rates for A�nually Annually
blank-�being Analysis Mayor's Open T and-Closed'Hangars, Tie-Downs. 8123/2017
done or to�be Office/Airport
done iMana ement
Purposely lek 2 13 Aviation Day Airport Develop a:plan for establishment of a free 1-dayAviation Day thaYis Annually Annually(first
blank—being Management open.to the public and will provide up-close viewing of aircraft, (first eventin2018)
done•orto-be aviation exhibits, KidsZone,food trucks,and more: Pursue sponsors event in
done to cover 100 percent of event cost 2018)
Target
Sept
2018
8/1072018 4
Monthly Report July 2018
Year to Date Totals through July 2018
2017 2018 %of Chan�e
Income $527,589 $573,703 +8.73'0
Fuel Gallons Sold 53,842 53,057 -2.00%
Net Profit Fuel First and Second quarter combined
$35,529 42,302 +17.00%
Occupancy
62 of 89 Tie Downs
71 of 71 Closed
68 of 68 Open Hangars
14 of 17 Storage Units
Wait List 40 on the list—(Waiting on Ciosed Hangars)
Wait list 10 on the list—(Waiting on open T-Hangars)
*Prepa�ed and presented by Ayiation Management Group without review of City Of Auburn.