The URL can be used to link to this page

Home My WebLink About11-30-2011 � ��* CITY OF —�'"" * GOUNCIL OPERATIONS COMMITTEE � WASHINGTON November 30, 2011 4:45 PM CONFERENCE ROOM NO,. 2 MINUTES I. CALL TO ORDER Chair Rich Wagner called the meeting to o�der at 4:45 p.m. in the Conference Room 2 located on the second floor of Aubum City Hall located at 25 West Main Street in Aubum. Members in attendance included Chair Rich Wagner, Vice Chair Sue Singer, and Member Nancy Backus. Also in attendance were Councilmember Virginia Haugen, Councilmember-elect Largo Wales, Councilmember-elect Wayne Osbome, Aubum Area Chamber of Commerce President a.nd Chief Operating Offcer Nancy Wyatt, City Attorney Dan Heid, and City Clerk Danielle Daskam. II. RECOMMENDATIONS FOR C1TY COUNCIL COMMITTEE STRUCTURE AND ASSIGNMENTS AND FOR DEPUTY MAYOR DESIGNATION Committee members reviewed the proposed committee assignments as distributed with proposed Resolution No. 4779. Following discussion, it was agreed to replace Wayne Osborne with JoHn Holman as Vice Chair on 4he Finance Committee and replace John Holman with Wayne Osborne as Vice Chair on the Municipal Services Committee to accommodate possible meeting conflicts. Committee assignments in 2012 will be as follows: Planninp.and GommuniNDevelopment Nancy Back,us, Chair John Partridge, Vice Chair John Holman Public Works Page 1 Gouncil Aperations.Committee November 30, 2010 Rich Wagner, Chair Bill Peloza, Vice Chair VVayne Osborne Municipal Services Bill Peloia, Chair Wayne Osborne, Vice Chair Largo Wales Finance Gommittee John Part�idge, Chair John Holman, Vice Chair Largo Wales Les Gove Community Campus Rich Wagne�, Chair Largo Wales; Vice Chair Wayne Osbome Gouncil Oaerations Committee Nancy Backus, Chair Rich Wagner, Vice Chair Bill Peloza The Downtown Redevelopment Committee would be eliminated. The Committee of fhe Whole, which consists of the entire Council, will be chaired by Nancy Backus; Rich Wagner will serve as �ce Chair. The Committees' scope of authority/responsibilities are changed as follows: Planning and Communitv Develooment Committee e Land use, zoning e Code enforcement e Building permits e Annexation _ . . _ ... o Economic development • Cultural arts, public art • Parks capital and program planning . Engineering (development) a T�ansportation (long-term planning, TIP* action) e Capital Improvement Plans (PW CIP'* oversight) Page 2 Gouncil.0aerations Committee_ November 30. 2010 o Communications o Downtown agreements o Downtown operating policies • Olson Farm • Communitv services 'TIP: 6 Year Transportation Imp[ovement Program '*CIP: Capital ImpYoVement Program Public Works Committee o Water a Sanitary sewer a Storm drainage o Right-of-way management o Streets • Maintenance and Operations . Equipment rental • Engineering (utilities, traffic, design s.tandards, maintenance) . Transportafion (current PV11 capital projects, traffic efficiency, TIP* oversight, PW CIP`* action) Municipal Services Committee o PoliCe o Solid waste . Airport . Golf course • Cemetery • Parks and Recreation operations . Senior Center • Farmers' Market • Animal control . Telecommunica4ions e Cable TV . Street median maintenance Finance Committee . City Budget • Capital Facilities Plan • Finance e Human Resou�ces Page 3 Council Oaerations Committee _ November 30. 2010 • Municipal Court . Legal . Information Services • City real property . Fac'il'i4'ies management • GoVernmental affairs Les Gove Communitv_Camqus_Gommittee . Capital and operafing policy: o Community Genter o Activity Center • Museum Council Ooera4ions Committee (COC) . Committee structure • Committee membership . Whole Council issues • Councii Rules of Procedure • Annual Visioning retreat Committee meeting schedules will be as foilows` Planning and Community Development Committee 5;00 PM the 2nd and 4�h Mondays of each month Public Works Committee 3:30 PM the 15� and 3`d Monday of each month Municipal Services Cqmmittee 3'00 PM the 2nd and 4th Monday of each month Finance Committee 6:00 PM the 15� and 3rd Monday of each month Les Gove Community Campus Committee 5`.00 PM the 2nd Monday ofeach month Council Operations Committee 5:00 PM the 1g� Monday of each month The Committee liaisons would be changed as follows: PCDC Liaisons , Page 4 Council Oaerations Committee November.30: 2010 • Planning Commission • Human Services Commission _ • Multicultural Roundtabie • Arts Commission • TADA, Downtown Association . Urban Core Task Force • Transportation, Transit and Trails Committee • Bicycle Task Force • Sis4er Cities Public Works — None Muni Services Liaisons • Airport Advisory Board . Cemetery Board • Farmers' Market Board . Auburn Valley Human Society Board • Parks & Recreation Board .IAA�se�--�ear� • Urban Tree Board. Finance Liaisons • Touri§m Boarii • Chamber of Commerce • BIA, Business Improvement Area . Fire Relief and Pension Board Les Gove Communitv Cam�us Liaisons • Kinq Countv Librarv Board • Bovs & Girls Club • Museum Board Committee members discussed examples of additional local, regional and national Councilmember appointments. Committee members ag�eed to suggest fhe following assignments for addifional local, regional and national posifions: • Valley Regional Fire Authoriry Board: no change (Nancy Backus and Rich Wagner) Page 5 Council 0uerations Gommittee November 30. 2010 • Law Enforcement Officers and Fire Fighters (LEOFF) Board: John Partridge and John Holman . King County WRIA9, Water Quality, Solid Waste, Flood Control District: Bill Peloza . Pierce County Regional Council, etc: Rich Wagner, Wayne Osborne, alternate . Pierce County Joint Determining Authority: no change, chairs of RCD, Public Works and Finance Committees . Regional Law, Safety & Justice Committee: John Partridge e Liaisons: Auburn Valley Humane Society—John Partridge, Arts Commission — Rich Wagner, Farmers' Market— Bill Reloza, Airport Advisory B.oard — Bill Peloza, Wayne Osborne as alternate • Tourism BoaM — Nancy B.ackus, Largo Wales as alternate Committee members then reviewed the resolution to ensure that the suggested scope of authority/responsi6ilities set forth above are consisfent with those in the resolu4ion and on 4he accompanying chart. Committee members also briefly discussed the advan#ages and disadvantages of increasing committee sizes. The resolution should reflect 4he Council Operations Committee functions as approved at the Augus4 4, 2011 Council Operations Committee and s.ubsequently apProved by Gounci( Resolution No. 4740 with the addition of planning the annual spring visioning retreat, and which reads as follows: Membership of the Council Operations Committee shall consist of the Deputy Mayor and the two other Councilmembers having the longest tenure on the City Council. Longest tenu�e is to be calculated as the total length of consecutive service as a Councilmembe�. The Deputy Mayor shell be the Chai�of the Council Operations Committee. In the eyent two or more members have equal te�ure, th_e Chair and members of the Council Operations Committee shall be selected on the basis of the largest number of votes receiyed at fhe most recent generaJ election(s) in which 4he Counci,lmembers were respectively elected. It is provided, however, that Councilmembers whose ferm of office witl expire priorfo or during fhe first meeting of a new City Council and who have not been re-elected or appointed to another term of office extending beyond the first meeting of a new City Council shall not be allowed to vote at Council on the approval of the membership of the new committees. The function of the Council Operations Committee is to supervise the formation and membership of all standing committees of the City Council. The Council Operetions Committee shall, subject to the approval of a majority of the entire Ciry Council, designate all of the standing committees of the City Council. In addition, the Council Operations Committee shall, biennially at the first meeting of a new City Council, or periodiplly, submit a list of the proposed members of all Page 6 Council Oaerations Committee November 30. 2010 standing committees of the City Council for approval by a majority vote of the enUre City Council. The Council Operations Committee shall also recommend the Chair for each standing committee of the City Council, which recommendations sHall atso tie subject to approval by a majority vate of the en4ire City Gouncil. The membership of all standing committees of 4he City Council shall consist exclusively of Councilmem6ers. Each chair of any sttanding committee of the City Council shall, in the absence of a quorum at a meeting of his/her particular standing committee, haye the authority to appoint a non-member of the standing committee, from the City Council to that standing committee for 4hat meeting to create a quorum for that meeting, or in 4he chair's absence the vice-chairman shall be able to appoint another Councilmember to that particular committee in the absence of a quo.rum. The funcfion of the Gouncil Operations Committee is also to propose amendments to the Rules of Procedure of the City Council to the full City Counc'il, plan the Gouncil annual spring visioning retreat, and to address issues relating to the whole Gity Gouncil and make recommendations for action by the full City Council relafive to such issues. The Council Operations Gommittee shall also evaluate and recommend W the whole City Gouncil any actions, responses or sanctions for violations by Councilmembers of 4hese Rules of Procedure, which recommendation shall be considered, voted and/or acted upon by the City Council in the normal course. In cases of alleged misconduct or violations of the City Council Rules of Procedures (ROP); the person suspected of the allegetl misconduct or Violation of the ROP shall be afforded the opportunity to respond, which opportunity shall be given, with advance notice, in an open meeting of the Council OperaGons Gommittee (COC) prior to the COC making any recommendations regarding censure or reprimand or other disciplinary action. The designation of the Deputy Mayor shall be a separate paragraph with verbiage that the duties of the Deputy Mayo� are contained in the Council Rules of Procedure. Motion by Vice Chair Singer, second by Member Backus to approve Resolution No. 4779. � MOTION CARRIED UNANIMOUSLY. 3-0. 111. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 5:48 p.m. APPROVED THE DAY OF , Chair Danielle Daskam, City Clerk Page 7