The URL can be used to link to this page

Home My WebLink AboutCP1725 Lakeside Industries ITY OF AuBuRN • Nancy Backus, Mayor WASHINGTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000 July 20, 2018 CERTIFIED MAIL RETURN RECEIPT REQUESTED Craig Nickel Lakeside Industries 18808 SE 256'h Street Covington, WA 98042 NOTICE TO PROCEED RE: CP1725, 2018 Citywide Pavement Patching and Overlay, Contract #18-09 You are hereby notified to proceed as of July 20, 2018 with the work on the above- referenced project, within the time period specified, in accordance with the provisions of the contract documents, copy enclosed. This project has 85 working days for completion. If you have any questions, please contact the inspector for the project, Clint Willis at 253-804-5081, or the Contract Administration Specialist, Jenny Sebero at 253-931-3012. Sincerely, 1 Jai Carter, PE Street Systems Engineer Community Development & Public Works Department JC/js/as Enclosure cc: Dani Daskam, City Clerk Ingrid Gaub, Acting Director of Engineering/City Engineer Clint Willis, Project Inspector CP1725 13.11 ENG-017, Revised 11/17 AUBURN * MORE THAN YOU IMAGINEC BUDGET STATUS SHEET Project No: CP1725 Project Title: 2018 Citywide Patch and Overlay Project Project Manager: Jai Carter O Project Initiation Project Initiation(PMP)Date: January 31, 2018 0 Final Design Updated:April 22,2019 Advertisement Date: June 14, 2018 0 Check in Award Date: June 25, 2018 ® Change Order Approval 0 Contract Final Acceptance The"Future Years"column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Funding 2017 2018 2019 Future Years Total 103 Fund-Local Street Preservation 0 399,400 450,600 0 850,000 105 Fund-Arterial Street Preservation 0 883,749 861,251 0 1,745,000 • Total 0 1,283,149 1,311,851 0 2,595,000 Estimated Cost (Funds Needed) Activity 2017 2018 2019 Future Years Total Design Engineering-City Costs 0 27,510 0 0 27,510 Construction Contract 0 1,235,136 1,135,195 0 2,370,332 Change Order No.1 0 0 165,878 0 165,878 Authorized Construction Contingency Remaining 0 0 0 0 0 Materials Testing 0 4,071 5,930 0 10,000 Construction Engineering 0 16,432 4,848 0 21,280 Total 0 1,283,149 1,311,851 0 2,595,000 103 Fund - Local Street Preservation 2017 2018 2019 Future Years Total *103 Funds Budgeted ( 0 (399,400) (450,600) 0 (850,000) 103 Funds Needed 0 399,400 450,600 0 850,000 *103 Fund Project Contingency( ) 0 (0) 0 0 . 0 103 Funds Required 0 0 0 0 0 105 Fund -Arterial Street Preservation j 2017 2018 2019 Future Years Total *105 Funds Budgeted() 0 (883,749) (861,251) 0 (1,745,000) 105 Funds Needed 0 883,749 861,251 0 1,745,000 *105 Fund Project Contingency() 0 0 0 0 . 0 105 Funds Required 0 0 0 0 0 *(#) in the Budget Status Sections indicates Money the City has available. H:\PROJ\CP1725 -2018 Citywide Patch and Overlay Project\3.00 Project Management\3.20 Budget\CP1725 BudgetStatusSheet.xls 1 of 1 Auburn Way N ,.,_ Grind and Overlay 1 --.;-- Li 0- 1- , . H II,....t . PI NOR R air. ei Between 45th St NE&S W' - , lf 277th St . 1 $592K 111.7 qk iii -.1j1 I ; : Mal/ II . Ur t I . ) Mal Off OM at ' e F. •--' ... 5 I arm r II Malt R. ..a, : mot4t ir •,BT ei ft 8, ' lifRia . \ ' . IR ANIOR R. g. . --.'.. . imiiiiiii - ,........ - Llir is.IR IRI u . ar-Inr - .,,. , ,.11111Ert / AUBURN 001, COVES: I I s. "intr. 111 41 2 .. , E ..... . : 1 • I ......,msk , Lii . ' lic =.m.ii • •NM, _ ,' gilipriL.S.,'. " fir ,- .. . — 11'3 ,-._ ' . 041'1. torn - - . '. . l -- g- iti...,. I • . . . 1 II"( ' ..., ...., . , - PiiM) min ,.......4111111 1,44K9s ! i Novi mi.r.. .1 :go i, 4 4; - . ..• • . . , lilt fa, ptillo. , .. , * ,. • • -,,-,,,,:,.... .. . . _ Lea Hill Overlay Area r01111111e, Patch and Thin Overlay fasavall 7Local Street Preservation Fund ! t_. I $410K , 8th St NE 'I'll Grind and Overlay Between Auburn Way N and M St NE R St SE & Auburn- Black $222K Diamond Rd 1 7111. - PIM Grind and Overlay Between East Main St&T St SE I IT 1 $178K -44. .... 'ik' 1 \.........., • 6:4 I .o, X M.1111 .., ,, "sn• I ' 1 .-7.... " . 10, IN rump. — -- •—,..--...* Iv Ir4— , .... i ..,°", ,...tridliffill•• ir - ' ---- it i ri irim4 \ 1 ! wow Tr,- as - HP.• L ' '-' 1=;;4ff --r4 i • , ;hi [11[11 e L 1 , e 414,,,IAE ... I :ti N--------_,_ 1 Ci.,,to f 7-atm 4 -rT-''- it— ur an i : \ . FJ „.. _ 1 1 CITY OF AUBURN CONTRACT CHANGE ORDER AGREEMENT NO. 1 Contract No.,Project No.and Project Title: Contract 18-09, Project CP1725 20118 Citywide Pavement Patching and Overlay Contractor Name and Address: Lakeside Industries 18808 SE 256th St. Covington, WA 98042 The Contractor is hereby directed to make the changes to the Contract as described herein. This document and all attachments are a supplement to the contract. All work,materials,measurements and unit bid prices for the type of construction involved shall be in accordance with the contract documents of the above named project unless stated otherwise in this change order. Summary of Proposed Changes: 1. DELETE Pay Item No. 9,(Roadside Cleanup). Not needed for the Project. 2. INCREASE quantity for Pay Item number 10,(Removal of Cement Concrete Flatwork)by 930 square yards. 2 working days are added to the Contract Time for this work. 3. INCREASE quantity for Pay Item number 11,(Removal of Curb and Gutter)by 807 Lineal Feet. 2 working days are added to the Contract Time for this work. 4. DECREASE remaining quantity for pay item number 17,(HMA for Overlay CL 3/8-inch PG 64-22),by 1,359.31 Tons. Not needed for the project. 5. INCREASE quantity for Pay Item number 21,(Asphalt Cold Patch)by 19 Tons. 6. INCREASE quantity for Pay Item number 22,(Commercial HMA)by 84 Tons. 7. DELETE Pay Item No.29,(Temporary Water Pollution/Erosion Control).Not needed for the Project. 8. DELETE Pay Item No. 34,(Roadside Restoration).Not needed for the Project. 9. INCREASE quantity for Pay Item No. 35,(Cement Concrete Traffic Curb and Gutter)by 788 Lineal Feet. 2 working days are added to the Contract Time for this work. 10. INCREASE quantity for Pay Item number 40,(Cement Concrete Sidewalk)by 436 Square Yards. 2 working days are added to the Contract Time for this work. 11. ADD new Pay Item number CO1-1,(Vista View HMA CL. 3/8-inch PG64-22 to the contract,which shall be full pay for all costs related to paving per Section 5-04 of the Contract Documents. 12. ADD 15 working days to the contract time. These added days were due to days lost due to the operator's union strike during the summer of 2018. The Contract time is extended by 23 Days H:\Forms\FCO25.xls (Revised 08/2017) CITY OF AUBURN CONTRACT CHANGE ORDER AGREEMENT NO. 1 Contract No.,Project No. and Project Title: Contract 18-09, Project CP1725 20118 Citywide Pavement Patching and Overlay Item Sch. Sec.No. Item Description Quantity Units Unit Price Total Price (+1-) ($) (+1-) 9 A 2-01 Roadside Cleanup -9000 Est 1.00 $ (9,000.00) 10 A 2-02 Removal of Cement Concrete Flatwork 930 SY 75.00 $ 69,750.00 11 A 2-02 Removal of Curb and Gutter 807 LF 50.00 $ 40,350.00 17 A 5-04 HMA for Overlay CL 3/8-inch PG64-22 -1359.31 Ton 95.00 $ (129,134.45) 21 A 5-04 Asphalt Cold Patch 19 Ton 200.00 $ 3,800.00 22 A 5-04 Commercial HMA 84 Ton 150.00 $ 12,600.00 29 A 8-01 Temporary Water Pollution/Erosion Control -3000 Est 1.00 $ (3,000.00) 34 A 8-02 Roadside Restoration -8500 Est 1.00 $ (8,500.00) 35 A 8-04 Cement Conc.Trafic Curb and Gutter 788 LF 35.30 $ 27,816.40 40 A 8-12 Cement Concrete Sidewalk 436 SY 46.45 $ 20,252.20 C01-1 A 5-04 Vista View HMA CL 3/8-inch PG64-22 867 Ton 107.00 $ 92,769.00 Subtotal $ 117,703.15 Washington State Sales Tax(10%)on applicable items $ - TOTAL $ 117,703.15 Base Amount Total incl. Tax 1. Total Cost this C/O $ 117,703.15 $ 117,703.15 2. Total Cost Previous C/O $ - $ - 3. Original Contract Amount $ 2,370,331.52 _ $ 2,370,331.52 4. Revised Contract Amount $ 2,488,034.67 $ 2,488,034.67 This change order constitutes full and complete compensation for all labor,equipment,materials,overhead,profit,any and Counterparts: This agreement may be executed in multiple counterparts,each of which shall be one and the same Agreement and shall become effective when one or more counterparts have been signed by each of the parties and delivered to the other party. Contractor: G C lc— Inspector: • ) � .3/9 Date Project Manager: 67� Date Date City Engineer: / , < .0,� rfr Approved by: � rate J� ' 1 Mayo ity of Auburn Date APP;OVEDAS TO FORM • .r "4 H:\Forms\FCO25.xls (Revised 08/2017) •w te,♦`. • BUDGET STATUS SHEET Project No: CP1725 Project Title: 2018 Citywide Patch and Overlay Project Project Manager: Jai Carter 0 Project Initiation Project Initiation(PMP)Date: January 31,2018 0 Final Design Updated:June 4,2019 Advertisement Date: June 14, 2018 0 Check in Award Date: June 25,2018 0 Change Order Approval 0 Contract Final Acceptance The"Future Years"column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Funding 2017 2018 2019 Future Years Total • 103 Fund-Local Street Preservation 0 399,422 456,576 0 855,998 105 Fund-Arterial Street Preservation 0 884,359 860,641 0 1,745,000 Total 0 1,283,781 1,317,217 0 2,600,998 Estimated Cost(Funds Needed) Activity 2017 2018 2019 Future Years Total 1 Design Engineering-City Costs 0 27,533 0 0 27,533 Construction Contract 0 1,235,136 1,135,195 0 2,370,332 Change Order No.1 0 0 117,703 0 117,703 Authorized Construction Contingency Remaining 0 0 18,366 0 18,366 Materials Testing 0 4,071 5,930 0 10,000 Construction Engineering 0 _ 17,041 40,023 _ 0 57,064 Total 0 1,283,781 1,317,217 0 2,600,998 103 Fund - Local Street Preservation 2017 2018 2019 Future Years Total *103 Funds Budgeted () 0 (399,422) (456,576) 0 (855,998) 103 Funds Needed 0 399,422 456,576 0 855,998 • *103 Fund Project Contingency() 0 0 0 0 0 103 Funds Required 0 0 0 0 0 105 Fund -Arterial Street Preservation 2017 2018 2019 Future Years Total ' *105 Funds Budgeted() 0 (884,359) (860,641) 0 (1,745,000) 105 Funds Needed 0 884,359 860,641 0 1,745,000 *105 Fund Project Contingency() 0 0 0 0 0 105 Funds Required 0 0 0 0 0 *(#)in the Budget Status Sections indicates Money the City has available. H:\PROD\CP1725 -2018 Citywide Patch and Overlay Project\3.00 Project Management\3.20 Budget\CP1725 BudgetStatusSheet.xls 1 of 1 Title: Public Works Project No. CP1725 Agenda Category: ®consent ❑Resolution Date: 4/15/19 ❑Ordinance ❑Discussion Department: Public Works Budget Impact: $0.00 Administrative Recommendation: City Council approve Change Order No. 1 in the amount not to exceed $165,878.00 to Contract No. 18-09 for work on Project No. CP1725—2018 Citywide Patch and Overlay Project. Background Summary: The purpose of this project is to rehabilitate and preserve the existing pavement at several different locations throughout the City of Auburn. The major items of work include grinding and overlaying 6.55 lane-miles of Arterial and Collector streets, pavement patching on 0.44 miles of Arterial roadway, constructing a thin asphalt overlay treatment on 3.28 lane-miles of local streets, and upgrading 39 ADA ramps. Change Order No. 1 will allocate additional contract funds to address discrepancies between the quantities estimated during design and the actual quantities realized in the field. Quantity overruns have been realized for payment items related to cement concrete, curb ramp areas and removal of concrete. The quantity overruns can be attributed to large areas of sidewalk which were not originally anticipated to require repair, but during field inspections were determined to be tripping hazards. These areas did not meet ADA requirements and required replacement. The existing Project Contingency of$47,362.00 in the 103 Local Street Fund will be used to fund a portion of the not to exceed Change Order No. 1 amount of$165,878.00, with the remainder coming from the remaining authorized construction contingency. $0.00 will remain in the 103 Local Street Fund.. List Attachments: Budget Status Sheet, Vicinity Map Reviewed by Council Ad Hoc Committees or Commissions: Other: Meeting Date: 4/15/19 Staff: Jai Carter ENG-312, Revised 8/18