The URL can be used to link to this page

Home My WebLink About09-04-2018 CITY COUNCIL AGENDACity Council Meeting September 4, 2018 - 7:00 P M City Hall Council Chambers A GE NDA Watch the meeting L I V E ! Watch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded. I .C AL L T O O RD E R A .P ledge of Allegiance B .Roll Call I I .ANNO UNC E M E NT S, P RO C L AM AT IO NS, AND P RE S E NTAT I O NS A .P roclamation - National Recovery Month Mayor Backus to proclaim September 2018 as "National Recovery Month" in the city of A uburn. B .S A O Cyber S ecurity P resentation I I I .AP P O I NT M E NT S A .A uburn Tourism Board City Council to confirm the appointment of L ara Mae Chollette to the Auburn Tourism B oard for a term to expire December 31, 2020. I V.AG E ND A M O D I F IC AT I O NS V.C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E A .P ublic Hearings - (No public hearing is scheduled for this evening.) B .Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. C.Correspondence - (T here is no correspondence for Council review.) V I .C O UNC I L AD HO C C O M M IT T E E RE P O RT S Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council Committees' progress on assigned tasks and may give their recommendation to the City Council, if any. V I I .C O NS E NT AG E ND A All matters listed on the Consent Agenda are considered by the City Council to be Page 1 of 39 routine and will be enacted by one motion in the form listed. A .Minutes of the November 14, December 12, 2016 and A ugust 27, 2018 Study Session B .Minutes of the August 20, 2018 Regular Council Meeting, A ugust 14, 2018, A ugust 16, 2018 and August 28, 2018 S pecial City Council Meeting C.Claims Vouchers (Coleman) Claim voucher 450424 through 450592 in the amount of $548,533.65 and six wire transfers in the amount of $692,589.51 and dated September 18th, 2018. D.P ayroll Vouchers (Coleman) P ayroll check numbers 538070 through 538086 in the amount of $498,521.98, electronic deposit transmissions in the amount of $1,984,828.99 for a grand total of $2,483,350.97 for the period covering A ugust 16, 2018 to A ugust 29, 2018. E .P ublic Works P roject No. C P 1811 (Gaub) City Council to award Contract No. 18-06, to Doolittle Construction on their low bid of $120,850.00 for P roject No. C P 1811 – 2018 A rterial Crack S eal project (RE C O M M E ND E D AC T I O N: M ove to approve the Consent Agenda.) V I I I .UNF INIS HE D B US I NE S S I X.NE W B US I NE S S X .RE S O L UT IO NS A .Resolution No. 5380 (Gaub) A Resolution of the City Council of the City of A uburn, Washington, clarifying when facility extension fees will be paid, and amending the City's fee schedule (RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5380.) X I .M AY O R AND C O UNC I L M E M B E R RE P O RT S At this time the Mayor and City Council may report on significant items associated with their appointed positions on federal, state, regional and local organizations. A .From the Council B .From the M ayor X I I .AD J O URNM E NT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 2 of 39 AGENDA BILL APPROVAL FORM Agenda Subject: Minutes of the November 14, December 12, 2016 and August 27, 2018 Study Session Date: August 22, 2018 Department: Administration Attachments: Nov 14, 2016 Study Session Minutes Dec 12, 2016 Study Ses s ion Minutes Aug 8, 2018 Study Session Minutes Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: Background Summary: Rev iewed by Council Committees: Councilmember:Staff: Meeting Date:September 4, 2018 Item Number:CA.A Page 3 of 39 City Council Study Session No vember 14, 2016 - 5:30 PM City Hall Annex - 1 Eas t Main Street MINUTES I.CALL TO ORDER Deputy Mayor Largo Wales c alled the meeting to order at 5:30 p.m. in City Hall Annex Conference Room 2 located at 1 Eas t Main Street in Auburn. A.Roll Call Counc ilmembers present: Deputy Mayor Wales , Bob Baggett, Claude DaCors i, John Holman, Bill Peloza, Yolanda Trout-Manuel, and Ric h Wagner. Department directors and staff members present included: P arks, Arts and Recreation Director Daryl Faber, Community Development and P ublic Works Director Kevin Snyder, Innovation and T echnology Director P aul Haugan, Assistant Director of Engineering Services/City Engineer Ingrid Gaub, Finance Director Shelley Coleman, City Attorney Daniel B. Heid, P olice Commander Mark Caillier, Arts and Events Manager Julie Krueger, and City Clerk Danielle Daskam. B.Announcements There was no announcement. C.Agenda Modific ations There was no change to the agenda. II.CONSENT AGENDA There was no Cons ent Agenda item. III.DISCUSSION ITEMS A.Valley Communic ation Annual Report (10 Minute Presentation) Exec utive Direc tor Lora Ueland Lora Ueland, Executive Director of Valley Communications, presented the Council with an update on the King County Regional E911 Strategic Plan. Valley Com is one of 12 Public Safety Ans wering Points (PSAP). Due to technology advancements and the us e of cell phones , an upgrade to the 911 s ystem is nec es s ary to ensure a s afe and resilient IP network. An IP bas ed sys tem allows digital information to flow s eamles s ly from the public , through the 911 network and on to the emergenc y res ponders. The process requires thoughtful planning. Most of the c os t for the upgrade will be borne by the PSAP members. Ms . Ueland reported the s coping plan was completed and forwarded to King County in May 2016. The strategic planning is due to be c omplete in Dec 2017. The current 911 levy is $0.95 per month per phone line, whic h is shared with the s tate. B.Res olution No. 5252 (10 Minute Pres entation) (Faber) Pres entation from the Auburn Symphony Orches tra regarding the 2015-16 and 2016-17 performing Page 1 of 6 Page 4 of 39 art seasons and inclus ion of the 2017 draft c ontract related to operating support for the Auburn Symphony Orc hestra. Parks , Arts and Recreation Direc tor Faber pres ented Res oltuion No. 5252, authorizing an agreement between the City and the Auburn Symphony Orc hestra for a spec ific s cope of services that outlines s ponsorship services, marketing, outreac h and audience building in 2017. Direc tor Faber noted the s ymphony satis fied all criteria for las t year's s cope. Linda Bielejec , Chair of the Board of Directors for the Auburn Symphony Orches tra and Lee Valenta, General Manager for the Auburn Symphony Orc hestra, were als o in attendanc e and expounded on the symphony's annual report. Mr. Valenta s poke about new music direc tor s election, guest c onductors , educ ation and outreac h. Ms . Bielejec updated the Counc il on the s tatus of the new mus ic director selec tion. Twenty-nine applicants were invited to apply. There are four finalis t candidates, it is hoped the position will be filled by January 2018. C.Ordinanc e No. 6621 (5 Minute Pres entation) (Coleman) An Ordinance of the City Counc il of the City of Auburn, Was hington, adopting the 2017-2018 Biennial Budget for the City of Auburn, Washington Financ e Director Coleman pres ented Ordinanc e No. 6621, adopting the 2017-2018 Biennial Budget. Direc tor Coleman noted two public hearings have been held and Council held s everal budget works hops on the biennial budget. The ordinanc e will be pres ented to the Counc il at their next regular meeting for action. D.Ordinanc e No. 6628 (5 Minute Pres entation) (Coleman) An Ordinance of the City Counc il of the City of Auburn, Was hington, establis hing the levy for regular property taxes by the City of Auburn for collec tion in 2017 for general City operational purpos es in the amount of $20,962,812.00 Financ e Director Coleman pres ented Ordinanc e No. 6628, es tablishing the property tax levy for the year 2017. Counc il c onducted their public hearing on the property tax levy in Oc tober. Direc tor Coleman noted the City's 2017 as s es s ed valuation is $9,387,700,988 which is a 6.4% inc reas e over the 2016 assessed valuation and is now at a pre-recession level. The total 2017 property tax levy will be dis tributed to the General Fund to support general government operations . T he ordinance will be before the Council for approval at the next regular Council meeting. E.Ordinanc e No. 6629 (5 Minute Pres entation) (Coleman) An Ordinance of the City Counc il of the City of Auburn, Was hington, amending Ordinanc e No. 6533, the 2015-2016 Biennial Budget Ordinance, as amended by Ordinance No. 6558, Ordinanc e No. 6563, Ordinance No. 6570, Ordinanc e No. 6571, Ordinance No. 6580, Ordinanc e No. 6592, and Ordinanc e No. 6608, authorizing amendment to the City of Auburn 2015-2016 Budget as set forth in Sc hedule “A” and Sc hedule “B” Ordinance No. 6629 (budget amendment 7) repres ents the final budget amendment for the 2015- 2016 biennium. Director Coleman reviewed the amendments, whic h inc lude acc eptance of grants , facilities expenses, and fund trans fers . F.Gambling Tax Overview (5 Minute Presentation) (Coleman) Financ e Director Coleman provided the Council with a brief background on the City's gambling Page 2 of 6 Page 5 of 39 tax. The City taxes soc ial c ard rooms. In 2010, the City was approac hed by the owner repres entative of the only non-tribal c ard room in the c ity reques ting the City Council lower the gros s tax on s ocial card rooms to 4% from the then c urrent 12% tax. The non-tribal c ard room was s truggling to s urvive in a down economy and due to competition from the Muckles hoot Cas ino. The City Counc il reduced the soc ial c ard room tax to 4% from July 1, 2010 through June 30, 2012. The card room also entered into a promissory note for bac k taxes owed. Through June 2012, the c ard room paid on the ins tallment note and maintained their quarterly payments from ac tivities. When the reduced tax rate sunset, the rate went bac k to 12%. Again the card room struggled to make the tax payments and asked Council to revisit the tax rate. In Oc tober 2012, the City Council reduc ed the tax rate to 4%. Direc tor Coleman reported the card room's note is due in full on Oc tober 1, 2019. Direc tor Coleman stated the City also receives gambling tax on punch c ards and pull tabs . In 2012, the Council pas s ed an ordinanc e c hanging the tax from 5% of gross receipts to 10% of net receipts . Director Coleman directed the Council's attention to a summary of City taxes on gambling taxes, tax rates in surrounding communities and revenue history from each of the sectors. G.Innovation & Tec hnology Strategic Initiative Update (5 Minute Pres entation) (Haugan) Council Strategic Goal # 2: Digital Parity Innovation and Technology Direc tor Haugan presented information on the Council's goal to achieve digital parity. Direc tor Haugan reported the firs t expans ion of the Auburn Acc es s public wi-fi has been initiated in the neighborhood bounded by 29th Street SE, 30th Street SE, R Street SE and O Street SE. The firs t hot spots are live. The network has been extended to the Airport. Planning is underway for adding wireles s capabilities at the Airport. Mes h networking is the network architec ture of choice and microwave tec hnology has been added as a method for extending the network into neighborhoods more cost effec tively. T he golf course network expansion project is still in environmental review. T he work plan for the fourth quarter includes major infrastructure expansion on Lea Hill, bringing the police substation on line, as well as fiber optics to the Lakeland Hills area and to the border of King and P ierce Counties. IT is working on expansion of wireless in the downtown area eas t toward Auburn High Sc hool and north in to the neighborhoods. Direc tor Haugan also reported the Community Connectivity Cons ortium will go live soon and will connec t to the region and as s is ts Maple Valley, Covington, Algona and Pacific . Dis cus s ions continue with each on c onnecting to the Cons ortium ring. Direc tor Haugan displayed a map of the c urrent wireless coverage. Director Haugan estimated the cost of providing digital parity city-wide is $1.5 million. H.Engineering Design Standards (20 Minute Pres entation) (Snyder) Page 3 of 6 Page 6 of 39 Deputy Mayor rec es s ed the meeting at 7:03 for a brief intermission for approximately s even minutes. The meeting was reconvened at 7:07 p.m. Assistant Director of Engineering Services/City Engineer Gaub presented information on Engineering Design Standards, specifically transportation standards, related to low impact development. T hree areas of discussion have been identified for possible policy revision: Number of Residential Units on Dead-end Roads Private Ac cess Tracts /Eas ement Standards Lands caping Strip Standards The City of Auburn requires a sec ond emergency ac cess at 26 units , while the Valley Regional Fire Authority (VRFA) requires a sec ond emergency ac cess at 31 units . Staff recommends increasing the threshold to 30 units. This reduc es how frequently additional hard s urfac e may be required and the c hange is c onsistent with emergenc y s ervic es needs . Also, the current standards require a sec ond full road ac cess at 76 units . Staff is recommending a change that would require a sec ond full road ac cess at 101 units. Additional s tandards that would apply with the c hange inc lude a sec ondary pedestrian/non-motorized acc es s when determined appropriate, increase the maximum length from 600 feet to 800 feet, and require an additional roadway c onnection when determined by the City Engineer that roadway connec tivity is needed regardless of number of units . The benefits of the change include reduced hard s urfac es and flexibility to addres s c onnectivity needs for a more walkable community. Assistant Director Gaub proposed changes related to access tracts/easements: require one form of access tract standard, serves up to 6 lots new or existing, require 20 feet of pavement marked as a fire lane, require one 5 foot pedestrian access separated from the driveway by a curb or striping, allow for deviations to fit existing conditions where constrained by previous development, and address accessory dwelling units. Councilmember Holman proposed an ad hoc committee to review access tract standards. Councilmembers Wagner and DaCorsi agreed to serve as the ad hoc committee. Assistant Director Gaub proposed changes to the landsc ape strip standards. The propos ed changes for commerc ial areas are: inc entivize the us e of meandering s idewalks in c ommercial areas , allow developers to meet on-site lands caping within the meandered path, allow irrigation in the right-of-way when appropriate with c lear respons ibilities of the owner of the irrigation sys tem, allow use of the landsc ape strip to meet LID requirements only when frontage improvements are required. The propos ed c hanges for residential areas are: allow an alternative cross s ection of the roadway that provides ability to use for LID features and potential to provide traffic calming elements , require that all lands cape s trip areas mus t be a minimum square foot area, allow irrigation in the right-of-way when appropriate with c lear owner res ponsibilities , allow use of the landsc ape s trip to meet LID requirements when also used to meet roadway drainage needs, reduce maximum res idential driveway width to 18 feet. I.City Council Organization Committee/Study Session Hybrid Counc ilmember Wagner introduc ed a chart of a s uggested hybrid of the Auburn City Council s tudy s es s ions with a refreshed c ommittee sys tem. Deputy Mayor Wales s poke in favor of the propos al as it s preads out the work and gives opportunities for chairmanships . Page 4 of 6 Page 7 of 39 Counc ilmember Holman expressed oppos ition to standing committees s tating they are les s efficient and Counc ilmembers lose the ability to s peak one on one to other Councilmembers. He s tated the Counc il has n't taken full advantage of the ad hoc committees. Counc ilmember Peloza spoke in favor of returning to the standing committee s ystem. Department direc tors s poke regarding the duplication of efforts and increased s taff time created by the standing committee s ystem. Councilmember DaCorsi stated he does not prefer the committee structure, and he expressed concern with potential violations of open public meeting law under the committee system. He stated additional meetings are overkill, and the Council should build on the study session structure. Counc ilmember Trout-Manuel expressed s upport for the Council committee s ystem. Counc ilmember Baggett expressed concern the committee s ystem will require additional s taff and res ourc es . He stated the study session struc ture c ould be improved. Counc ilmember Holman s uggested us ing a matrix for future s tudy s es s ion items. Counc ilmember DaCorsi s uggested a change in Council rules to allow the Deputy Mayor and Counc il c reate the study session agenda. Deputy Mayor Wales requested that Council dis cus s c hanges in the study session format at the next s tudy s es s ion meeting. J.City Council Travel Budget Counc ilmembers disc ussed the Council budget and their travel budget in partic ular. Deputy Mayor Wales stated there is an issue with Councilmembers' ability to attend conferences and professional leadership. Councilmember Wagner stated he believes the City underspends on attendance at National League of Cities and overspends on other programs. Councilmember Holman stated Council should set the criteria for membership on committees, and Council should make the decision on which Councilmembers attend conferences and training. Councilmember DaCorsi recommended the Deputy Mayor manage the Council budget. Deputy Mayor Wales suggested that the City Attorney draft a policy that would allow the Deputy Mayor to authorize expenditures for travel. IV.ADJOURNMENT There being no further disc ussion, the meeting adjourned at 9:11 p.m. APPROVED this _______ day of ________________________, 2018. Page 5 of 6 Page 8 of 39 _____________________________ _______________________ BOB BAGGETT, DEPUTY MAYOR City Clerk Page 6 of 6 Page 9 of 39 City Council Study Session Dec emb er 12, 2016 - 5:30 P M Auburn City Hall Annex - 1 Eas t Main Street MINUTES I.CALL TO ORDER Deputy Mayor Wales called the meeting to order at 5:30 p.m. in the City Hall Annex Room 2, 1 East Main Street in Auburn. A.Roll Call Counc ilmembers present: Deputy Mayor Largo Wales, Bob Baggett, Claude DaCorsi, John Holman, Bill Peloza, Yolanda Trout-Manuel, and Rich Wagner. Mayor Nancy Backus and the following department directors and staff members were present: Community Development and P ublic Works Director Kevin Snyder, Assistant Director of Engineering Services/City Engineer Ingrid Gaub; Chief of P olice Bob Lee, City Attorney Daniel B. Heid, Human Resources and Risk Management Director Rob Roscoe, Assistant Director of Community Development Services Jeff T ate, Director of Administration Dana Hinman, and City Clerk Danielle Daskam. B.Announcements There was no announcement. C.Agenda Modific ations There was no change to the agenda. II.CONSENT AGENDA There was no Cons ent Agenda item to c onsider. III.DISCUSSION ITEMS A.King County Boundary Review Board Proc es s (20 Minute Presentation) (Snyder) Pres entation by Lenora Blauman, King County Boundary Review Board Counc ilmember Holman introduc ed Lenora Blauman, Executive Secretary for the Was hington State Boundary Review Board for King County. Ms . Blauman distributed a handout on annexation processes. She briefly spoke about the Growth Management Act and the s teps for annexation. She explained the four methods for annexation, from resolution method to petition methods and island method annexation. She explained the Boundary Review Board (BRB) operates under RCW 36.93, and reviewed the role of the Boundary Review Board in the annexation process. Ms . BIauman explained jurisdic tion c an be invoked by any jurisdic tion, or it c ould be 5% of registered voters in the annexation area or 5% of registered voters within a quarter mile, and then a public hearing is held by the BRB. Once a dec is ion is issued by the BRB, there is a 30 day appeal period in whic h the dec is ion can be appealed to Superior Court. Ms . Blauman stated BRB s taff offer pre-applic ation services prior to submis s ion of notic e of intention. Counc ilmember Holman dis played an aerial map and pointed out the Thomas and Stuck areas and Page 1 of 4 Page 10 of 39 a peninsula area in the Lakeland area. Counc ilmember Holman propos ed a Counc il resolution to annex the areas. Ms . Blauman explained the annexation c ould be ac complished through an interloc al with King County or by resolution. B.Council Disc ussion on Retreat Goals - Affordable Housing (15 Minute Pres entation) Pres ented by Sean Martin External Affairs for Rental Housing Assoc iation of Was hington Direc tor Hinman introduc ed Sean Martin, External Affairs Director for the Rental Housing Assoc iation of Was hington State (RHAWA), who provided Council with a presentation on tenant protec tion issues . He explained Section 8 is a federally funded vouc her program and pays 80 perc ent or more of rent. Some c ities have provided Section 8 hous ing vouc her holders as a protec ted class s o that voucher holders are s creened to the s ame c riteria as all others and the rental dec is ion is not bas ed on the vouc her. Concerns of the RHAWA are ins pection is s ues and s etting/increasing rents c an be problematic. RHAWA proposes a landlord liaison projec t, landlord mitigation fund and s treamlining of the Section 8 rental proc es s . Director Hinman stated the largest group of Section 8 holders is comprised of seniors and disabled persons. Mr. Martin also outlined the RHAWA concerns over source of income ordinances from Seattle and Vancouver. C.City Council Organization Committee/Study Session At 7:15 p.m., Deputy Mayor Wales rec es s ed the meeting for a five minute intermis s ion. The meeting was reconvened at 7:20 p.m. Counc ilmember Wagner, c hair of the ad hoc committee on Counc il meeting struc ture and study s es s ion format, presented a proposal for a hybrid study session arrangement. He pres ented a handout for review. The City Counc il study sessions , held the sec ond and fourth Mondays of the month and the fifth Monday of the month, would include a general topics agenda and a s pecial focus area agenda on a rotating basis. The s uggested spec ial foc us areas are: Public Works /Community Development/Economic Development, Municipal Services, Health and Human Servic es , Financ e, and Committee of the Whole. Counc ilmember Wagner reviewed the five s pecial focus areas and their sc ope of dis cus s ion topic s . The general topic s portion of the agenda would be c haired by the Deputy Mayor and the spec ial foc us area portion of the agenda would be c haired by the c hair of the s pecial focus area. T here was brief discussion of the authority for setting the agenda. Upon further disc ussion, the Council ad hoc committee agreed to review the propos al further and bring the s ubjec t back to the next s tudy s es s ion. D.Engineering Design Standards (5 Minute Presentation) (Snyder) Assistant Director of Engineering Servic es /City Engineer Gaub reported on the rec ommendation of the Council ad hoc committee on acc es s tracts . The ad hoc committee's general rec ommendations are: Page 2 of 4 Page 11 of 39 Require one form of residential acc es s tract standard that s erves two to six residential units (both new and existing) with c onsistent standards for all trac ts and remove the variety in the current standards For the purpos e of acc es s tracts , cons ider Acc es s ory Dwelling Units as equivalent to 0.5 res idential units When c onsidering deviations from the Standards, the City Engineer will also cons ider the effect on buildable lands within the c ity E.Acc es s ory Dwelling Units - Overview of Regulations and Fees (10 Minute Presentation) (Snyder) Assistant Director of Community Development Servic es Tate briefed the Council on the rules , regulations , procedures and c os ts as s ociated with c reation of Ac cessory Dwelling Units (ADU); as well as identifying c hallenges and barriers assoc iated with es tablishing and implementing ADU's in Auburn. Assistant Director Tate explained that an ADU can be a separate struc ture that is detac hed from the primary residence, or it can be internal to the primary residence. The city code es tablishes the s tandards for each. The maximum is 950 s quare feet or 50% of the primary whichever is less. The homeowner of the primary res idenc e mus t live on the property, the ADU cannot be s old as a separate house, interior garage c onvers ions must also inc lude replacing the garage door with exterior materials matc hing the rest of the house, an additional on-site parking spac e mus t be provided, and a restriction on the title of the property that informs future owners of the limitations assoc iated with the ADU mus t be recorded. Assistant Director Tate reviewed the permit fees as s ociated with the cons truction of an ADU. He s tated the City has is s ued 13 ADU permits over the pas t ten years . It is s taff's impres s ion that onc e a cus tomer learns the c os ts as s ociated with c reating an ADU, they opt not to proceed forward. Impact fees and SDC charges tend to be the most expensive fees for ADU's . Assistant Director Tate stated the information is provided for information only and s taff has not initiated an effort to propos e c hanges in city code. F.Auburn Municipal Airport Strategic Bus iness Plan (15 Minute Presentation) (Snyder) Direc tor Snyder introduc ed John Theis en, c hair of the Airport Advisory Board. Direc tor Snyder and Mr. Theisen c ommented on the Airport's 2017-2020 Strategic Busines s Plan. Mr. Theisen reported this is the airport's firs t s trategic plan, and it s upports the Airport Master Plan, which was updated in 2012. The Strategic Busines s Plan is intended to be a "living doc ument" with a four year planning horizon and provides a s pecific plan of action to move the airport forward. Mr. Theis en s tated the Auburn Airport is the third bus ies t airport in the state, and enjoys 100% occ upancy. The airport is profitable and is c urrently managed by Aviation Management Group. Counc il reviewed the Key Result Areas. The Key Res ult Areas are broad-bas ed goals and are re- evaluated annually and incorporated within the four-year Strategic Busines s Plan. There was brief disc ussion regarding the term of the airport management c ontract. Page 3 of 4 Page 12 of 39 Counc ilmember Peloza inquired regarding the Jet-A Fuel pilot program. Direc tor Snyder res ponded that s taff are still talking with a vendor and the Department of Ecology regarding type of s ervic e and method of delivery. Deputy Mayor Wales inquired about more enclosed hangars. Jamelle Garcia of Aviation Management Group LLC, stated he would not recommend enclosing existing open air hangars s o as to not dis place thos e tenants to tie-down s pots. As an alternative he rec ommended the pos s ibility of leas ing land for a new facility or c onstruc tion of a new enc los ed hangar. Counc ilmembers s poke in favor of c onducting an airport market analys is . Direc tor Snyder s tated a res olution will be presented at the next City Council meeting to adopt the Airport Strategic Bus iness Plan. G.Airport Management Servic es Contract (10 Minute Presentation) (Snyder) Direc tor Snyder pres ented a new airport management s ervic es agreement between the City and Aviation Management Group (AMG). The City recently issued a Reques t for Propos als for airport management services, and the AMG proposal was the sole res ponse to the RFP. Director Snyder s poke about the City's long relationship with AMG. The new airport management services agreement provides for a two year term ending December 31, 2018. Counc ilmember Holman dis closed he leas es hangar spac e at the airport. Deputy Mayor Wales requested a comparison of the c hanges to the agreement from the previous years. Counc ilmember Peloza ques tioned the term of the agreement at only two years. Direc tor Snyder s tated the City will be looking over the next two years at strategies for bringing the management of the airport in-hous e or to continue using an outs ide management s ervic es provider. Counc ilmember Peloza also questioned the management fee tied to CPI for 2017 and 2018. He as ked to have a performanc e c lause added that would be tied to incentive of performanc e with monetary value attac hed. Counc ilmember Holman s tated a performanc e c lause needs more dis cus s ion, and he does not want to delay the propos ed agreement any further. There was cons ensus to review performanc e incentives over the next contrac t period. Resolution No. 5262 will be presented to the Council at their next regular meeting for approval of the services agreement with AMG. IV.ADJOURNMENT There being no further disc ussion, the meeting adjourned at 8:45 p.m. APPROVED THIS _______ DAY OF _______________________, 2018. _____________________________ ___________________________ BOB BAGGETT, DEPUTY MAYOR Shawn Campbell, City Clerk Page 4 of 4 Page 13 of 39 City Council Study Session P W C D S FA August 27, 2018 - 5:30 P M Council Chambers - City Hall MINUT E S Watch the meeting L IV E! Watch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded. I .C A L L TO O R D E R Deputy Mayor Bob B aggett called the meeting to order at 5:30 p.m. in the Council Chambers of A uburn City Hall, 25 West Main S treet in Auburn. A .Roll Call Councilmembers present: Deputy Mayor B ob Baggett, L arry B rown, Claude DaCorsi, J ohn Holman, Yolanda Trout-Manuel and L argo Wales. Councilmember B ill Peloza was excused. Mayor Nancy Backus and the following department directors and staff members were present: City A ttorney S teve Gross, Director of E ngineering Services/City Engineer I ngrid Gaub, Director of Community Development Services J eff Tate, Police Commander Dan O'Neil, A ssistant City Engineer J acob Sweeting, Capital P rojects Manager Ryan Vondrak, P roject E ngineer Matt L arson and Deputy City Clerk Shawn Campbell. I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS A .Draft Climate A ction Plan (Tate) (15 Minute P resentation) Director Tate introduced Kendra W hite from Cascadia Consulting Group, the consultant who drafted the City of Auburn's Draft Climate Action P lan. Ms. W hite summarized the City's Draft Climate A ction Plan. She reviewed the greenhouse gas emissions from 2008 to 2015, climate change impact in the region, the climate action focus areas, recommendations for reductions to City and community operations for energy, transportation, material and waste emissions. She described the proposed path forward and timeframe for implementation. Councilmember DaCorsi asked what the City is doing to adopt additional efficiencies in the City owned buildings. Director Tate stated the City has some buildings that could have additional efficiencies, but the Facilities Department is proactively working toward efficiencies in City buildings. T he City is not currently tracking the progress made in efficiencies very well. Page 1 of 4Page 14 of 39 Director Tate stated staff will be bringing the plan back to Council for action in the future. Councilmember Wales requested the recommendations complied on one sheet. B .K ing County-Cities Climate Collaboration (K4C) (Tate) (15 Minute P resentation) Director Tate introduced Megan S mith Director of Climate and Energy I nitiative and Rachel Brombaugh, E nergy P olicy and Partnership S pecialist for K ing County in the K4C Division. Ms. S mith explained the purpose of K 4C is to help cities share resources for climate change. She reviewed the climate impacts that are happening in the region, the climate impact on health and economy and why local governments need to take action on climate change. Ms. B rombaugh reviewed a case study of local government action, the K 4C collaboration program, who is in K4C currently and the required resource commitment from each partner. The Council consensus is to have Director Tate move forward with joining in the K 4C. Director Tate said there is a small financial and staff commitment, he believes it would be beneficial to the City. I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N A .We Care Clinic (Tate) (20 Minute P resentation) MI T to provide a presentation of the We Care Clinic concept Director Tate introduced J oe Olukic from the Muckleshoot I ndian Tribe, We Care Clinic. T he purpose of the clinic is to provide opioid treatment. He explained the program uses a medically assisted treatment plan. He reviewed the goal of the program including increased access, saving lives and improving communities. He reviewed the Tribe's commitment to patient-centered care. He explained the location of the facility, the benefits of the location and the safety and security focus of the program. Council discussed facility security, communication from the Tribe to the neighborhoods, hours of operation, population served by the clinic and the benefits to the participants, families and community. B .A irport Runway E nhancement Update (Gaub) (30 Minute Presentation) Director Gaub and A ssistant City Engineer Sweeting provided Council with a status update on the FA A 's position regarding the extension of the runway at the Auburn Municipal A irport. T he FA A will allow a runway to be extended to a total length of 3,841 feet including displaced thresholds. S he reviewed the three options presented to the Airport Board. T he B oard recommended the City build the runway to the 3,841 feet, improve the Page 2 of 4Page 15 of 39 airport facilities and build the additional runway length when the FA A allows the additional feet. I V.P UB L I C W O R K S A ND C O MMUNI T Y D E V E L O P ME NT D I S C US S I O N I T E MS A .Capital P roject S tatus Report (Gaub) (20 Minute Presentation) Councilmember DaCorsi recessed the meeting at 6:55 p.m. for 5 minutes. He reconvened the meeting at 7:04 p.m. Capital P roject Manager Ryan Vondrak and Project Manager L arson presented Council with the Capital P roject S tatus update. Project Manager L arson provided Council with a feature project update for the A uburn Way S outh Sidewalk I mprovement P roject. Capital P roject Manager Vondrak provided Council with the remainder of the Capital Projects status. B .UW L ivable City Update (Tate) (20 Minute P resentation) P rovide a one year check in for all of the UW projects Director Tate provided Council with the UW L ivable Cities update on the status of the 15 projects that were a part of the L ivable Cities program. V.O T HE R D I S C US S I O N I T E MS A .Follow up on I dentity Theft Questions (Gross) (10 Minute P resentation) City Attorney Gross requested Council share questions or concerns they would like staff to clarify regarding the City charging identity theft as a gross misdemeanor if the County declines to charge it as a class C felony. Councilmember Wales asked what the neighboring jurisdictions have done regarding this charging, the definition of identity theft and forgery, how this would increase the workload to the City. Councilmember Holman noted the County will decline a certain number of cases, this would allow the City to charge the actual crime instead of charging it as an attempt. V I .NE W B US I NE S S There was no new business. V I I .MAT R I X A .Matrix Councilmembers discussed the matrix. Council requested an update on the A uburn Avenue Theater, a discussion on banning plastic bags in the City and a B lue Ribbon Committee update. Page 3 of 4Page 16 of 39 V I I I .A D J O UR NME NT There being no further discussion, the meeting adjourned at 8:07 p.m. A P P R O V E D this 4th day of September, 2018. _____________________________ ________________________ B O B B A G G E T T, D E P UT Y MAYO R Shawn Campbell, City Clerk Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 4 of 4Page 17 of 39 AGENDA BILL APPROVAL FORM Agenda Subject: Minutes of the August 20, 2018 Regular Council Meeting, August 14, 2018, August 16, 2018 and August 28, 2018 Special City Council Meeting Date: August 28, 2018 Department: Administration Attachments: 08-20-2018 Minutes 08-14-2018 Special 08-16-2018 Special 08-28-2018 Special Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: Background Summary: Rev iewed by Council Committees: Councilmember:Staff: Meeting Date:September 4, 2018 Item Number:CA.B Page 18 of 39 City Council Meeting August 20, 2018 - 7:00 P M City Hall Council Chambers MINUT E S Watch the meeting L I V E ! Watch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded. I .C AL L T O O RD E R A .P ledge of Allegiance Mayor Nancy Backus called the meeting to order at 7:00 p.m. in the Council Chambers of A uburn City Hall, 25 West Main S treet in Auburn. B .Roll Call Councilmembers present: D eputy Mayor B ob Baggett, L arry B rown, Claude DaCorsi, J ohn Holman, Bill Peloza, Yolanda Trout-Manuel and L argo Wales. Department directors and staff members present included: City A ttorney S teven L . Gross, F inance Director Shelley Coleman, Director of A dministration Dana Hinman, Police Commander D an O'Neil, Director of P ublic Works I ngrid Gaub, R ecords Clerk Teresa Mattingly and Deputy City Clerk S hawn Campbell. I I .ANNO UNC E M E NT S, P RO C L AM AT IO NS, AND P RE S E NTAT I O NS There was no announcement, proclamation or presentation. I I I .AP P O I NT M E NT S There was no appointment. I V.AG E ND A M O D I F IC AT I O NS There was no modification to the agenda. V.C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E A .P ublic Hearings - (No public hearing is scheduled for this evening.) B .Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. B ob Z immerman, 33029 46th Place South, A uburn Page 1 of 5Page 19 of 39 Mr. Z immerman stated he appreciated the response he received from Council regarding his safety concerns. He spoke about his concern regarding fires danger on the West Hill. C.Correspondence There was no correspondence for Council to review. V I .C O UNC I L AD HO C C O M M IT T E E RE P O RT S Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council Committees' progress on assigned tasks and may give their recommendation to the City Council, if any. Councilmember B rown, chair of the Finance ad hoc committee, reported he and Councilmember Holman reviewed the claims and payroll vouchers described on the Consent Agenda this evening and recommend their approval. Councilmember DaCorsi, chair of the Road Projects ad hoc committee stated the committee met with staff and will have several more meetings prior to a presentation to the full Council on October 29th. V I I .C O NS E NT AG E ND A All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A .Minutes of the May 23, August 29, S eptember 12, October 10, 2016 and A ugust 13, 2018 S tudy S essions B .Minutes of the August 6, 2018 Regular Council Meeting C.Claims Vouchers (Coleman) Claim vouchers 450197 through 450423 in the amount of $5,553,613.60 and two wire transfers in the amount of $591,008.75 and dated A ugust 20, 2018. D.P ayroll Vouchers (Coleman) P ayroll check numbers 538050 through 538069 in the amount of $232,162.66, electronic deposit transmissions in the amount of $1,998,636.05 for a grand total of $2,230,798.71 for the period covering A ugust 2, 2018 to August 15, 2018. E .P ublic Works P roject No. C P 1707 City Council to award Contract No. 18-08, to Titan E arthwork, L L C on their low bid of $364,775.00 for P roject No. C P 1707 – A S treet S E Corridor Signal Safety and Operations I mprovements F.P ublic Works Contract No. 18-22 City Council to award Contract No. 18-22 to Great Floors for the Senior Center Kitchen Page 2 of 5Page 20 of 39 Floor Replacement in the amount of $133,467.57 Deputy Mayor Baggett moved and Councilmember B rown seconded to approve the consent agenda. MO T I O N C A R R I E D UNA NI MO US LY. 7-0 V I I I .UNF INIS HE D B US I NE S S There was no unfinished business. I X.NE W B US I NE S S There was no new business. X .O RD INANC E S A .Ordinance No. 6689 (Gross) A n ordinance of the City Council of the City of Auburn, Washington relating to criminal offenses; amending Chapters 9.14, 9.22, and 9.62 of the A uburn City Code Councilmember Holman moved and Deputy Mayor B aggett seconded to adopt Ordinance No. 6689. Councilmember Holman stated King County frequently declines to prosecute class C felony charges. T he proposed ordinance will allow the City to charge the offender with a gross misdemeanor. Councilmember DaCorsi stated he does not want to have crimes charged at a lower charge. He thinks the City should require the County P rosecutor to prosecute these felonies. Mayor Backus explained the City would only charge the offender with a gross misdemeanor if King County declines prosecution. I f the City did not charge the offender with a gross misdemeanor the offender would not have any charges filed once King County declines to charge. Councilmember Wales moved to amend Ordinance 6689 striking S ection 3B relating to identity theft. Councilmember DaCorsi seconded the motion. MO T I O N TO A ME ND C A R R I E D UNA NI MO US LY. 7-0 MO T I O N TO A P P R O V E T HE A ME ND E D O R D I NA NC E C A R R I E D UNA NI MO US LY. 7-0 X I .RE S O L UT IO NS A .Resolution No. 5381 (Gaub) A Resolution of the City Council of the City of A uburn, Washington, authorizing the Mayor to accept, if awarded, grant funds in the amount of $500,000.00 from the Federal Aviation A dministration, and execute the administration’s grant agreement Page 3 of 5Page 21 of 39 Councilmember B rown moved and Councilmember DaCorsi seconded to approve Resolution No. 5381. MO T I O N C A R R I E D UNA NI MO US LY. 7-0 X I I .M AY O R AND C O UNC I L M E M B E R RE P O RT S At this time the Mayor and City Council may report on significant items associated with their appointed positions on federal, state, regional and local organizations. A .From the Council Deputy Mayor Baggett reported he attended the graduation for the 49th Community Emergency Response Team (C E RT) class, the Tacoma P ierce County B oard of Health meeting and the P ierce County Cities and Towns Committee meeting. Councilmember DaCorsi reported he participated in the first annual Glow Golf event at the Auburn Golf Corse. Councilmember B rown attended National Night Out and the Special City Council meeting regarding the 2019-2020 Biennial Budget. Councilmember Trout-Manuel reported she meet with two boy scouts regarding homelessness and emergency management. Councilmember P eloza reported he attended the Water Resource I nventory A rea (W R I A ) No. 9 meeting. B .From the M ayor Mayor Backus reported she attended National Night Out, the Tamba J apan S ister City visit, Community Picnics, Sumner Cruz I n, the S lick Watts 3 on 3 B asketball Classic. Mayor Backus shared the memorial service for former Councilmember Gene Cerino will be held Tuesday, August 21st at Tahoma National Cemetery. X I I I .AD J O URNM E NT There being no further business to come before the Council, the meeting adjourned at 7:43 p.m. A pproved this 4th day of September, 2018. _______________________ _______________________________ NA NC Y B A C K US, MAYO R S hawn Campbell, Deputy City Clerk Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review Page 4 of 5Page 22 of 39 at the City Clerk's Office. Page 5 of 5Page 23 of 39 Special City Council Meeting August 14, 2018 - 1:00 P M City Hall Council Chambers A GE NDA I .C AL L T O O RD E R Mayor Nancy Backus called the meeting to order at 1:09 p.m. in the Council Chambers of Auburn City Hall, 25 West Main Street in A uburn. Roll Call Councilmembers present: Deputy Mayor B ob Baggett, L arry B rown, Claude DaCorsi, Bill P eloza, Yolanda Trout-Manuel and L argo Wales. Councilmember J ohn Holman was excused. Department directors and staff members present included: City A ttorney S teven Gross, Assistant Director of Public Works I ngrid Gaub, Director of Community Development S ervices J eff Tate, Human Resources and Risk Management Director Candis Martinson, Finance Director S helley Coleman, Parks, Arts and Recreation Director Daryl Faber, Director of A dministration Dana Hinman, Chief of P olice W illiam P ierson, Assistant Finance Director K evin F uhrer, Financial P lanning Manger Bob B rooks, F inancial A nalyst F rank Downard, A ssistant Public Works Director Randy B ailey, Utilities Engineering Manger L isa Tobin, Traffic E ngineer J ames Webb and Deputy City Clerk S hawn Campbell. I I .D IS C US S I O N IT E M - 2019-2020 B IE NNIAL B UD G E T RE V IE W A .2019-2020 Biennial Budget Review Director Coleman presented Council with the Preliminary 2019-2020 B iennial B udget overview for Capital S treet F unds, Utility F unds, the A uburn Municipal Airport, E quipment Rental and I nnovation and Technology. Council discussed the contracts for the various bargaining groups within the City, the airport improvements, Capital Projects, employee benefits, bond issues, cost of outside water sources, stormwater, the E quipment Rental Fund, outside I nnovation and Technology contracts, City organizational charts, W I F I deployment and I nnovation and Technology training requirements. I I I .AD J O URNM E NT There being no further business to come before the Council, the meeting Page 1 of 2Page 24 of 39 adjourned at 3:17 p.m. A pproved this 4th day of September, 2018. _______________________ _______________________________ NA NC Y B A C K US, MAYO R Shawn Campbell, City Clerk Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 2 of 2Page 25 of 39 Special City Council Meeting August 16, 2018 - 9:00 A M City Hall Council Chambers A GE NDA I .C AL L T O O RD E R Mayor Nancy Backus called the meeting to order at 9:00 a.m. in the Council Chambers of A uburn City Hall, 25 West Main S treet in Auburn. Roll Call Councilmembers present: Deputy Mayor B ob Baggett, L arry B rown, Claude DaCorsi, Bill P eloza, Yolanda Trout-Manuel and L argo Wales. Councilmember J ohn Holman was excused. Department directors and staff members present included: City A ttorney S teven Gross, Assistant Director of Public Works I ngrid Gaub, Director of Community Development S ervices J eff Tate, Human Resources and Risk Management Director Candis Martinson, Finance Director S helley Coleman, Parks, Arts and Recreation Director Daryl Faber, Chief of Police W illiam Pierson, A ssistant F inance Director Kevin Fuhrer, F inancial Planning Manger B ob Brooks, Financial A nalyst F rank Downard, Assistant P ublic Works Director Randy Bailey and Deputy City Clerk S hawn Campbell. I I .D IS C US S I O N IT E M - 2019-2020 B IE NNIAL B UD G E T RE V IE W A .2019-2020 Biennial Budget Review Director Coleman presented Council with the Preliminary 2019-2020 B iennial B udget overview on the General Fund, P ublic Works E ngineering, P ublic Works S treets, the Community Development Department, the Finance Department and the Parks Department. Council discussed the General F und, environmental services, utility billing, street funding, R E E T 1 and R E E T 2 funding options, maintenance costs to City buildings and infrastructure, park maintenance, the P ark's Department expenditures and revenue, solid waste and the cemetery. I I I .AD J O URNM E NT There being no further business to come before the Council, the meeting adjourned at 11:11 a.m. A pproved this 4th day of September, 2018. Page 1 of 2Page 26 of 39 _______________________ _______________________________ NA NC Y B A C K US, MAYO R Shawn Campbell, City Clerk Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 2 of 2Page 27 of 39 Special City Council Meeting August 28, 2018 - 9:00 A M City Hall Council Chambers A GE NDA I .C AL L T O O RD E R Mayor Nancy Backus called the meeting to order at 9:00 a.m. in the Council Chambers of A uburn City Hall, 25 West Main S treet in Auburn. Roll Call Councilmembers present: Deputy Mayor B ob Baggett, L arry B rown, Claude DaCorsi, J ohn Holman , Yolanda Trout-Manuel and L argo Wales. Councilmember Bill P eloza was excused. Department directors and staff members present included: City A ttorney S teven Gross, Assistant Director of Public Works I ngrid Gaub, Director of Community Development S ervices J eff Tate, Human Resources and Risk Management Director Candis Martinson, Finance Director S helley Coleman, Parks, Arts and Recreation Director Daryl Faber, Chief of Police W illiam Pierson, A ssistant F inance Director Kevin Fuhrer, F inancial Planning Manger B ob Brooks, Financial A nalyst F rank Downard, Assistant P ublic Works Director Randy Bailey and Deputy City Clerk S hawn Campbell. I I .D IS C US S I O N IT E M - 2019-2020 B IE NNIAL B UD G E T RE V IE W A .2019-2020 Biennial Budget Review Director Coleman presented Council with the Preliminary 2019-2020 B iennial B udget for the P olice Department, the Administration Department, Human Resources and the Mayor and Council budgets. Council discussed the S C O R E jail, new City buildings, building maintenance, homelessness costs, cost of collective bargaining contracts and benefits, public defender contacts, L &I , additional staff in the Clerk's Office and the J unior City Council. Director Coleman stated there will be public hearings for the P reliminary 2019-2020 Biennial Budget. T he proposed budget is anticipated to go before Council for consideration on December 3, 2018 I I I .AD J O URNM E NT There being no further business to come before the Council, the meeting adjourned at 10:47 a.m. Page 1 of 2Page 28 of 39 A pproved this 4th day of September, 2018. _______________________ _______________________________ NA NC Y B A C K US, MAYO R Shawn Campbell, City Clerk Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 2 of 2Page 29 of 39 AGENDA BILL APPROVAL FORM Agenda Subject: Claims Vouchers (Coleman) Date: August 28, 2018 Department: Administration Attachments: No Attachments Av ailable Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: Approve claim vouchers. Background Summary: Claim voucher 450424 through 450592 in the amount of $548,533.65 and six wire transfers in the amount of $692,589.51 and dated September 18th, 2018. Rev iewed by Council Committees: Councilmember:Staff: Meeting Date:September 4, 2018 Item Number:CA.C Page 30 of 39 AGENDA BILL APPROVAL FORM Agenda Subject: Payroll Vouc hers (Coleman) Date: Augus t 28, 2018 Department: Adminis tration Attachments: No Attac hments Available Budget Impact: Current Budget: $0 Proposed Revis ion: $0 Revis ed Budget: $0 Adminis trative Rec ommendation: Approve payroll vouc hers. Background Summary: Payroll c hec k numbers 538070 through 538086 in the amount of $498,521.98, electronic deposit trans mis s ions in the amount of $1,984,828.99 for a grand total of $2,483,350.97 for the period covering Augus t 16, 2018 to August 29, 2018. Reviewed by Counc il Committees : Counc ilmember:Staff: Meeting Date:September 4, 2018 Item Number:CA.D Page 31 of 39 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Projec t No. CP1811 (Gaub) Date: Augus t 22, 2018 Department: Public Works Attachments: Budget Status Sheet Bid Tab Summary Vicinity Map Budget Impact: Current Budget: $0 Proposed Revis ion: $0 Revis ed Budget: $0 Adminis trative Rec ommendation: City Counc il award Contract No. 18-06, to Doolittle Cons truction on their low bid of $120,850.00 for Projec t No. CP1811 2018 Arterial Crac k Seal project. Background Summary: The City received 2 respons ive bids and the low bid was approximately 21% below the engineer’s es timate. Staff has performed reference checks and other verific ations to determine that Doolittle Cons truction meets the respons ible bidding criteria and rec ommends award. The project will apply sealant material to crac ks in various arterial and c ollector streets throughout the City to prolong the life of the exis ting pavement. It is es timated that the project will start in September and be c ompleted in October. A project budget c ontingenc y of $34,987.00 remains in the 105 Arterial Street Fund. Reviewed by Counc il Committees : Counc ilmember:Staff:Gaub Meeting Date:September 4, 2018 Item Number:CA.E Page 32 of 39 Project No: CP1811 Project Title: Project Manager: Aleksey Koshman Project Initiation Project Initiation (PMP) Date: _February 6, 2018___ Permision to Advertise Advertisement Date: August 16, 2018 Contract Award Award Date: September 4, 2018 Change Order Approval Contract Final Acceptance Funding 2017 2018 2019 Future Years Total 105 Fund - Arterial & Collector Preservation 0 200,000 0 0 200,000 Total 0 200,000 0 0 200,000 Activity 2017 2018 2019 Future Years Total Design Engineering - City Costs 0 9,993 0 0 9,993 Construction Contract 0 120,850 0 0 120,850 Construction Contingency (20%) 0 24,170 0 0 24,170 Construction Engineering - City Costs 0 10,000 0 0 10,000 Total 0 165,013 0 0 165,013 2017 2018 2019 Future Years Total *105 Funds Budgeted ( )0 (200,000) 0 0 (200,000) 105 Funds Needed 0 165,013 0 0 165,013 *105 Fund Project Contingency ( )0 (34,987) 0 0 (34,987) 105 Funds Required 0 0 0 0 0 * ( # ) in the Budget Status Sections indicates Money the City has available. ENG-270, Revised 12/17 BUDGET STATUS SHEET 2018 Citywide Crack Sealing Project Updated: August 21, 2018 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) 105 Arterial Street Budget Status Page 33 of 39 Page 34 of 39 1:36,112 2018 Arterial Crack Seal Project 6,018.73,009.336,018.7 0 Feet NAD_1983_StatePlane_Washington_North_FIPS_4601_Feet Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy. Map Created by City of Auburn eGIS Imagery Date: May 2015 2/14/2018Printed Date: 1 in =3,009.33 ft Page 35 of 39 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 5380 (Gaub) Date: August 9, 2018 Department: Public Works Attachments: Res olution 5380 Exhibit A - Fee Schedule Excerpt Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: City Council adopt Resolution No. 5380 Background Summary: Resolution No. 5380 amends the City’s adopted fee schedule for permits, licenses, publications, and actions to clarify when facility extension fess must be paid. The changed language establishes that 40% of the facility extension fees are due when a developer submits the application (plans) for 2nd review. This allows an estimate of the extension fees to be developed by the City during the 1st review of the plans. If a 2nd review is not required, 40% of the estimated extension fees are due before the City approves the plans. Once the developer’s plans are approved, the remaining balance of the extension fees are due prior to the City issuing notice to proceed with construction. Rev iewed by Council Committees: Councilmember:Staff:Gaub Meeting Date:September 4, 2018 Item Number:RES.A Page 36 of 39 RESOLUTION NO. 5380 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, CLARIFYING WHEN FACILITY EXTENSION FEES WILL BE PAID, AND AMENDING THE CITY'S FEE SCHEDULE WHEREAS, The City's Fee Schedule, establishes fees for Facility Extensions for certain water, sewer, storm, and street improvements; and WHEREAS, based on Public Works staffs experience, developers are not clear when some of those fees must be paid; and WHEREAS, staff recommends clarifying this matter. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, RESOLVES as follows: Section 1. Section B.4 "Facility Extension Fees" is amended as set forth in Exhibit A. Section 2. The Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. This Resolution shall take effect and be in full force upon passage and signatures. Dated and Signed this day of 2018. CITY OF AUBURN NANCY BACKUS, MAYOR Resolution No. 5380 September 4, 2018 Page 1 of 2 Page 37 of 39 ATTEST: Shawn Campbell, MMC, City Clerk APPROVED AS TO FORM: Steven L. Gross, City ey Resolution No. 5380 September 4, 2018 Page 2 of 2 Page 38 of 39 Resolution 5380 Exhibit A 4. Facility Extension Fees: (Per Ordinance No. 5791 and amended by Ordinance No. 5819, Resolution No. 3953, Resolution No. 4272, Resolution No. 4424, Resolution No. 5114, and Resolution No. 5319.) The Facility Extension Application Fee is $569.00, plus $172.00 for each Facility (Water, Sanitary Sewer, Storm Drainage, Street, private street and private storm systems within private streets). Facility Extension Fees are the summation of the following categories (a+b+c+d), or $1,710.00, whichever is greater. a. For the combined linear footage of water, sewer, storm drainage and private storm drainage within private streets: The first 0 lineal feet (LF) to 1000 LF is charged at $5.70 per LF plus, The next 1001 LF to 2500 LF is charged at $2.90 per LF plus, Any additional over 2500 LF is charged at $1.70 per LF. b. For the linear footage of streets and private streets: The first 0 LF to 500 LF will be charged at $7.10 per LF plus, The next 501 LF to 1000 LF will be charged at $4.20 per LF plus, Any additional over 1000 LF will be charged at $1.10 per LF. c. For non-linear extensions such as pump stations or traffic signals, the extension fee will be determined by the City Engineer based on an estimate of the City’s labor Cost associated with the plan review, inspection, and administration of the application. d. For that portion of the water or sewer facility located outside City Limits, but within existing County (King or Pierce) right-of-way, an additional fee of $457.00 plus $5.10 per LF of the combined water and sewer extension located in the existing County right-of-way applies. Facility Extension Fees will be paid as follows: a. Forty percent (40%) at the time of execution of the facility extension agreementof the estimated fee will be paid when the applicant applies for second review or, if no second review is needed, before the City issues a notice of plan approval. b. The remaining balance will be paid by the applicant before the City signs the facility extension agreement. Sixty percent (60%) upon the City’s approval of the construction drawings and (After plan approval, but prior before to the start of construction.) Additional Review: Each additional plan review beyond a 3rd review prior to plan approval will require an additional fee of $527.00 be paid at the time of the additional review submittal. If the review requires more than 8 hours of staff time to complete an additional fee of $66.00 per hour will be charged and must be paid prior to plan approval. Additional plan review required by changes, additions or revisions to plans during construction will require an additional fee of $264.00 be paid at the time the additional review is submitted and prior to any review being completed. If the review requires more than 4 hours of staff time to complete an additional fee of $66.00 per hour will be charged and must be paid prior to plan approval. Page 39 of 39