HomeMy WebLinkAbout12-03-2018 CITY COUNCIL AGENDACity Council Meeting
December 3, 2018 - 7:00 P M
City Hall Council Chambers
A GE NDA
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I .C AL L T O O RD E R
A .P ledge of Allegiance
B .Roll Call
I I .ANNO UNC E M E NT S, P RO C L AM AT IO NS, AND P RE S E NTAT I O NS
I I I .AP P O I NT M E NT S
A .P arks and Recreation B oard
City Council to confirm the appointment of K atie Helton to the Parks and Recreation
B oard for a three-year term to expire December 31, 2021.
I V.AG E ND A M O D I F IC AT I O NS
V.C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A .P ublic Hearings
1.Public Hearing on 2019-2020 Preliminary B iennial B udget
City Council to conduct a final public hearing to receive public comments,
proposals and suggestions on the 2019-2020 P reliminary Biennial Budget. (See
Ordinance No. 6693 and Ordinance No. 6694 for additional materials)
(RE C O M M E ND E D AC T IO N: City Council conduct the public hearing.)
B .Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence - (T here is no correspondence for Council review.)
V I .C O UNC I L AD HO C C O M M IT T E E RE P O RT S
Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council
Committees' progress on assigned tasks and may give their recommendation to the
City Council, if any.
V I I .C O NS E NT AG E ND A
Page 1 of 171
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A .Minutes of the May 8, 2017, May 22, 2017, October 29, 2018,
November 13, 2018 Study Session
B .Minutes of the October 29, 2018 S pecial City Council Meeting
C.Minutes of the November 19, 2018 Regular Council Meeting
D.Claims Vouchers (Coleman)
Claim voucher 451602 through voucher 451772 in the amount of $907,653.05 and four
wire transfers in the amount of $718,333.67 and dated December 3, 2018.
E .P ayroll Vouchers (Coleman)
P ayroll check numbers 538181 through 538258 in the amount of $625,383.68,
electronic deposit transmissions in the amount of $2,018,086.88 for a grand total of
$2,643,470.56 for the period covering November 15, 2018 to November 28, 2018.
F.Recology Contract (Coleman)
City Council to approve an agreement between the City of A uburn and Recology
Cleanscapes for a litter control and recycling program
(RE C O M M E ND E D AC T I O N: M ove to approve the Consent Agenda.)
V I I I .UNF INIS HE D B US I NE S S
I X.NE W B US I NE S S
A .S election of the Deputy Mayor
City Council to elect a Deputy Mayor
B .S eating Assignments for City Council Meetings
Discussion of seating arrangements for Council business meetings and study sessions
X .O RD INANC E S
A .Ordinance No. 6703 (Coleman)
A n Ordinance of the City Council of the City of A uburn, Washington, amending the
2017-2018 Biennial Budget Ordinance
(RE C O M M E ND E D AC T I O N: M ove to adopt Ordinance No. 6703.)
B .Ordinance No. 6693 (Coleman)
A n Ordinance of the City Council of the City of A uburn, Washington, adopting the
2019-2020 Biennial Operating B udget for the City of Auburn, Washington
(RE C O M M E ND E D AC T I O N: M ove to adopt Ordinance No. 6693.)
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C.Ordinance No. 6694 (Coleman)
A n Ordinance of the City Council of the City of A uburn, Washington, adopting the
2019-2020 Biennial Capital Budget for the City of A uburn, Washington
(RE C O M M E ND E D AC T I O N: M ove to adopt Ordinance No. 6694.)
X I .RE S O L UT IO NS
A .Resolution No. 5391 (Faber)
A Resolution of the City Council of the City of A uburn, Washington, authorizing the
Mayor to execute an agreement between the City of A uburn and the A uburn S ymphony
Orchestra for tourism promotion services
(RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5391.)
B .Resolution No. 5392 (Gaub)
A Resolution of the City Council of the City of A uburn, Washington, authorizing the
Mayor to execute an amendment to the lease agreement between the City of A uburn
and Classic Helicopter Corporation
(RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5392)
C.Resolution No. 5393 (Gaub)
A Resolution of the City Council of the City of A uburn, Washington, authorizing the
Mayor to execute an amendment to the lease agreement between the City of A uburn
and S panaflight, L L C.
(RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5393.)
D.Resolution No. 5394 (Hinman)
A Resolution of the City Council of the City of A uburn, Washington, adopting 2019
Community Development B lock Grant A ction Plan for the Consolidated Plan Years
2015-2019
(RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5394.)
X I I .M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A .From the Council
B .From the M ayor
X I I I .AD J O URNM E NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Hearing on 2019-2020 Preliminary Biennial Budget
Date:
November 27, 2018
Department:
Finance
Attachments:
No Attachments Av ailable
Budget Impact:
Administrativ e Recommendation:
City Council to conduct a final public hearing to receive public comments, proposals and
suggestions on the 2019-2020 Preliminary Biennial Budget.
Background Summary:
All persons interested are encouraged to participate in this public hearing by making
comments, proposals, and suggestions to the City Council and Mayor to consider prior to
adoption of the City of Auburn's 2019-2020 Biennial Budget.
Rev iewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:December 3, 2018 Item Number:PH.1
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the May 8, 2017, May 22, 2017, October 29, 2018,
November 13, 2018 Study Session
Date:
November 20, 2018
Department:
Administration
Attachments:
05-08-2017 Minutes
05-22-2017 Minutes
10-29-2018 Minutes
11-13-2018 Minutes
Budget Impact:
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:December 3, 2018 Item Number:CA.A
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Page 1
CITY COUNCIL STUDY SESSION AND
SPECIAL FOCUS AREA
MAY 8, 2017 – 5:30 PM
Auburn City Hall
MINUTES
I. CALL TO ORDER
Deputy Mayor Largo Wales called the meeting to order at 5:30 p.m. in the
Council Chambers of Auburn City Hall located at 25 West Main Street,
Auburn.
A. Roll Call
Councilmembers present: Deputy Mayor Wales, Bob Baggett,
Claude DaCorsi, Bill Peloza, Yolanda Trout-Manuel and Rich
Wagner. Councilmember Holman arrived at 5:31 p.m.
Department directors and staff members present included: City
Attorney Daniel B. Heid, Assistant City Attorney Jessica Leiser,
Police Chief Bob Lee, Assistant Police Chief William Pierson,
Community Development and Public Works Director Kevin Snyder,
Assistant Director of Engineering Services/City Engineer Ingrid
Gaub, Assistant Director of Community Development Services Jeff
Tate, Director of Administration Dana Hinman, Human Resources
and Risk Management Director Roscoe, Innovation and
Technology Director Paul Haugan, and Deputy City Clerk Shawn
Campbell.
II. ANNOUNCEMENT, REPORTS AND PRESENTATIONS
At 5:31 p.m., Deputy Mayor Wales recessed the meeting to executive
session for approximately 20 minutes in order to discuss pending or
potential litigation pursuant to RCW 43.30.110(1)(i). City Attorney Heid,
Assistant City Attorney Leiser, Director Snyder, Director Roscoe, and
Assistant Director Tate attended the executive session.
The meeting reconvened at 5:51 p.m.
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III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Audubon Society – Solar Power
Jen Syrowitz, Chapter Conservation Manager for the Audubon
Society, Ben Silesky, Field Organizer for the Audubon Society,
Bonnie Frye Hemphill, Solar Design Consultant, and Shane
Nesbitt, Commercial Project Developer for A & R Solar, presented
information on the advantages of solar power in the Northwest.
Ms. Syrowitz spoke about the effect of climate change on birds and
the need to reduce carbon emissions through the use of solar
power.
Mr. Silesky spoke about the economic trajectory of solar and a
menu of options for solar, including: residential, community
centers, schools, public buildings, community solar projects,
commercial projects, updating the environmental action plan and
implementing a climate action plan.
Ms. Frye Hemphill spoke about the number of solar related jobs
across the state. She stated there are currently 3,700 solar related
jobs in Washington and 100 in Auburn. Solar in Washington
produces 85 megawatts of electricity and is used in over 13,000
homes and businesses across the state.
Mr. Nesbitt spoke about the financial benefit of solar in the
Northwest. He stated that solar panels actually work better in
cooler climates and the long, sunny summer days in Washington
are beneficial. He showcased some of the projects performed in
the state. Mr. Nesbitt spoke about the cost/benefit of using solar
and the current tax incentives and solar grants available.
Councilmember Peloza inquired about installing solar at the
Community Center. Mr. Nesbitt estimated the cost to install solar
at the Community Center is $100,000 to $115,000. He indicated a
commerce grant could pay for half of the cost.
In response to questions from Councilmember DaCorsi, Mr. Nesbitt
estimated the return on investment for a commercial project is
around eight to twelve years.
Deputy Mayor Wales asked if one can sell excess power back to
the grid. Mr. Nesbitt explained the use of a net meter.
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Ms. Frye Hemphill spoke about the solar jobs bill that is under
consideration in the state legislature this year.
B. Potential Code Changes for Improved Development Processes
Mayor Backus stated she recently asked Community Development
and Public Works staff to identify currently adopted regulations that
are frequent concerns for developers and that regularly challenge
the efficiency and flexibility of the staff’s work effort in conducting
development review.
Community Development and Public Works Director Snyder
presented the Council with a matrix that highlights key sections of
the city code previously adopted by the Council and their impacts
on development review activities. He requested the Council’s
feedback on whether staff should initiate code update efforts for
some or all of the code sections.
Deputy Mayor Wales stated her concerns about the process
include: timeliness, sidewalks in industrial areas, street lights,
mitigation fees, and flower boxes.
Councilmember Peloza also stated his concern over timeliness in
permitting.
Director Snyder stated there is a give and take in the review and
permitting process, and sometimes the City is waiting for the client
to respond. The department has been working on a lean process.
Staff members are seeking feedback from developers of completed
projects to learn where improvements in the process can be made.
Assistant Director Tate reviewed each of the code sections
proposed for modification.
Section 18.02.065 defines the method for calculating residential
density. A number of residential developers have expressed
concern over the number of lots that are lost as a result of the
current method for calculating density. It has led to several mid-
sized lots (5 acres) being deemed unviable for subdivision.
Chapter 18.25 establishes “infill” development standards. While
the standards allow some flexibility, the public right-of-way
standards do not provide flexibility and often times the public right-
of-way improvements make development of the site cost
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prohibitive. By granting relief from some or all of the public right-of-
way improvements two and three-lot short plats could become
more viable. Infill is important for achieving Growth Management
Act objectives.
Section 18.52.050(B)(2) requires a 40-foot setback for drive aisle
throat depth. Any deviance must go through the variance process
via the Hearing Examiner. The deviance process costs money and
time. Staff suggests either eliminating the section and moving it
to the Engineering Design Standards or modifying it to reference
the Engineering Design Standards.
Section 18.68.030(B)(1)(b) currently requires all Comprehensive
Plan map changes to go before the Planning Commission and City
Council. It also requires all rezones to go before the Hearing
Examiner and City Council. Staff proposes that when a
Comprehensive Plan Map is allowed the requirement for the rezone
to go before the Hearing Examiner should be eliminated so that the
City Council can take action on both items at the same time.
Section 12.64A.020(A) and (B) defines when new development or
re-development will be required to construct half-street
improvements. Triggers for re-development include the value of
the improvements compared to the property value based on the
current County Assessor records, additional parking, or additional
new driveway access points. This also impacts infill development.
Chapter 13.32A defines when new development or re-development
will be required to underground the overhead wiring. Concerns are
similar to those stated above.
Councilmembers expressed support for the proposed changes to
encourage development. Councilmembers urged staff to further
review other areas of the code for potential changes to make the
development process easier for developers.
C. Safer Cities/Inclusive Cities Ad Hoc Presentation
Councilmember Trout-Manuel, chair of the ad hoc committee on
inclusive cities, reported on behalf of the committee consisting of
herself and Councilmembers DaCorsi and Baggett. She reported
that following the last regular meeting the ad hoc committee met to
review current City resolution and policy regarding safer and
inclusive cities.
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Councilmember Trout-Manuel stated she has listened to many
opinions about the issue.
Councilmember DaCorsi stated he has concern with creating a
piece of legislation that the federal government will not abide by,
and it could put police officers in a difficult position. The current
police policy and procedures do not ask for immigration status.
The police department does not detain or arrest anyone without
probable cause.
Councilmember Baggett agreed with Councilmember DaCorsi. He
expressed support for the proposed resolution rather than an
ordinance.
Councilmember Trout-Manual stated she favors public safety and
does not want legislation that will tie police officers’ hands.
City Attorney Heid explained the proposed resolution and
ordinance. The resolution was originally patterned after the
National League of Cities inclusive cities resolution. The proposed
resolution is now focused on the issues in Auburn. It
acknowledges and states the provisions of the Fourteenth
Amendment. The resolution states a commitment to a diverse and
inclusive community. It provides policy and direction that the City
Council and personnel shall not interrogate people based solely on
their civil immigration status, race, religion, inability to speak
English or their inability to understand City personnel or its officers.
City Attorney Heid explained the proposed ordinance creates a
code section that states the same policy and direction as contained
in the resolution.
In response to questions from Deputy Mayor Wales, City Attorney
Heid responded that neither the resolution or ordinance impedes
the police from providing mutual aid. Deputy Mayor Wales stated
she feels the issue deserves more attention than a resolution.
Councilmember Wagner commented the ordinance contains many
specifics, including participating in mutual aid, which the resolution
does not. City Attorney Heid stated the resolution provides policy
direction. The police have a separate mutual aid policy.
Councilmember DaCorsi noted that according to Assistant Chief of
Police Pierson, ICE has come in to the Auburn community twice in
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the last 36 years. He also stated that regardless of whether a
resolution or ordinance is adopted, the federal government will take
whatever actions they are authorized to perform. He spoke in favor
of the proposed resolution.
Councilmember Peloza spoke in favor of the proposed ordinance.
Councilmember Wagner stated the resolution only repeats the
resolution from 2008 and adds reference to the Fourteenth
Amendment. He spoke in favor of the proposed ordinance.
Assistant Chief Pierson assured Council that police officers will
respond regardless of the person’s immigration status. He stated
police officers will not enforce immigration laws.
Councilmember Baggett spoke in favor of a resolution establishing
the City’s policy rather than the proposed ordinance. He stated the
police are here to serve all of the residents regardless of
immigration status.
Deputy Mayor Wales suggested looking at providing funding for
human services for supportive services.
At 7:45 p.m., Deputy Mayor Wales recessed the meeting for a 15-
minute intermission. The meeting was reconvened at 8:00 p.m.
Deputy Mayor Wales announced that the resolution and ordinance
will come before the Council at their next regular meeting for
consideratiton.
IV. HEALTH AND HUMAN SERVICES DISCUSSION ITEMS
Councilmember Trout-Manuel, chair of the Health and Human Services
Special Focus Area, presided over the meeting during discussion of the
Health and Human Services agenda items.
A. Auburn Day Shelter/Overnight Shelter Project Status
Director of Administration Hinman updated the Council on
homeless sheltering. She informed the Council that the City
expanded the number of days the inclement weather shelter was
open.
Also, the City, in partnership with Valley Cities and the Auburn
Food Bank, will be operating a day shelter and overnight shelter at
the Valley Cities location at 2536 I Street NE. The shelter’s
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operating hours will be Monday-Friday with the intention of growing
to seven days a week. Valley Cities donated the temporary use of
a vacant lot on their property to provide for the day shelter structure
that the City of Auburn is leasing and is also providing the use of
their Common Building to be utilized for nighttime services. Puget
Sound Energy has expedited work to provide temporary power to
the site. Valley Cities will be reallocating current outreach worker
staff to support the shelter clients, and the Auburn Food Bank will
be providing staff, food and resource connections for the day
sheltering operation.
Director Snyder spoke briefly about the temporary use permitting
process for the site.
The average use for the inclement weather shelter was 35-40
people, but there is more capacity at the proposed shelter.
Councilmember Wagner spoke in favor of the proposal.
Director Hinman indicated a budget amendment will be coming in
the next cycle to fund the shelter. Mayor Backus reported there is
$30,000 in the budget for homelessness; if additional funding is
needed, a budget amendment will be requested.
Deputy Mayor Wales suggested looking at a solution for storage for
the homeless.
B. Ordinance No. 6652 – Regulation of Fair Housing Practices
City Attorney Heid introduced the two versions of an ordinance
prohibiting rental housing discrimination based on source of funds.
The difference between the two versions is that one version
creates a separate new chapter (Chapter 5.40) to the city code
providing for fair housing practices, and adding regulations that
prohibit source of income discrimination for rental housing related
to multi-family residential properties. The other ordinance seeks to
do the same, but seeks to do so by adding a new section to the
existing Chapter 5.22 of the city code, the city's rental business
license. Business licenses are enforced through code enforcement,
whereas the separate chapter (Chapter 5.40) has a penalty and an
appeal process that would fall within the purview of the City
Administration Department.
City Attorney Heid indicated there is a fair amount of variation in
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what cities do in these regards. In evaluating the different
approaches cities have taken, staff felt that rather than creating
expanded civil liabilities, it would be sufficient for the City to either
provide for a penalty for violations of source of income
discrimination, or enforce it through business licensing, where there
is already an existing framework for licensing criteria and
enforcement. Either way, both ordinances limit their application to
multi-family residential rental units (the ordinances would not apply
to single family residential structures, duplexes, etc.).
Mr. Heid recommended the business licensing approach should be
simpler because the multi-family residential property owners should
already be licensed, and rather than seeking to impose a penalty,
the city could, were violations to occur, seek revocation or
suspension of business licenses. Because the licensing
enforcement process already exists, it would probably also be a
quicker enforcement route.
Councilmembers discussed the merits of the business license
model.
Councilmember Peloza requested a briefing on license fees from
neighboring cities.
Councilmembers indicated they would like to consider he business
licensing model for regulations prohibiting rental housing
discrimination based on source of income.
V. OTHER DICUSSION
There was no other discussion.
VI. NEW BUSINESS
See the matrix for new business items.
VII. MATRIX
The following items were added to the matrix:
• Business Licensing (Municipal Services)
• Council Chambers security discussion (Municipal Services)
• $20 car tab fee
• Services for those who may be undocumented (Health and Human
Services)
VIII. ADJOURNMENT
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There being no further discussion, the meeting adjourned at 8:45 p.m.
APPROVED THIS _____ DAY OF ____________________, 2018.
______________________________ ________________________
BOB BAGGETT, DEPUTY MAYOR Shawn Campbell, City Clerk
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Page 1
CITY COUNCIL STUDY SESSION AND
SPECIAL FOCUS AREA
MAY 22, 2017 – 5:30 PM
Auburn City Hall
MINUTES
I. CALL TO ORDER
Deputy Mayor Largo Wales called the meeting to order at 5:30 p.m. in the
Council Chambers, Auburn City Hall, 25 West Main Street in Auburn.
A. Roll Call
Councilmembers present: Deputy Mayor Wales, Bob Baggett,
Claude DaCorsi, John Holman, Bill Peloza, and Yolanda Trout-
Manuel. Councilmember Rich Wagner arrived at 5:32 p.m.
Mayor Nancy Backus and the following department directors and
staff members present included: Innovation and Technology
Director Paul Haugan, Police Commander Steve Stocker,
Community Development and Public Works Director Kevin Snyder,
Assistant City Attorney Doug Ruth, City Engineer Jacob Sweeting,
Traffic Engineer James Webb, Assistant Director of Community
Development Services Jeff Tate, Project Engineer Ryan Vondrak,
Assistant Director of Engineering Services/City Engineer Ingrid
Gaub, Director of Administration Dana Hinman, Assistant Director
of Innovation and Technology Ashley Riggs, and City Clerk
Danielle Daskam.
II. ANNOUNCEMENTS, REPORTS AND PRESENTATIONS
A. NEXUS Presentation on Youth Homelessness (15 Minutes)
Michael Jackson with Nexus Youth and Families spoke about youth
homelessness in the Auburn area. He spoke about the need for
shelter and providing nutritious food to homeless youth during the
day.
Nexus has a 12-bed shelter for homeless children and young
adults. He spoke about providing homeless youth hope through
education and employment opportunities.
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Mr. Jackson spoke briefly about the Indigenous Institute’s work on
a suicide prevention program in the Native American communities.
Mr. Jackson also spoke briefly about Severson House where youth
from the age of 13 to 24 years learn life skills and job skills.
Councilmember Baggett stated the YMCA has transitional housing
for young adults coming out of foster care. Mr. Jackson agreed the
YMCA program is very similar to services provided by Nexus.
Councilmembers thanked Mr. Jackson for the word he does for the
youth of the community.
B. Junior City Council Report on Youth Homelessness (10
Minutes)
Immediately following roll call, the Junior City Council presented
their report to the City Council on youth homelessness. Junior City
Councilmembers presenting this evening included Sydney
Campbell, Jon Kosaka, and Matthew St. George.
Sydney Campbell, chair of the Junior City Council, stated homeless
youth face three main issues: basic necessities, knowing how to
ask for help, and education.
Junior City Councilmember Jon Kosaka stated some homeless
youth lack basic necessities such as food and shelter. This can
have a damaging effect on their health and well-being. Often
looked down upon by society and are therefore neglected. Being
homeless also means lack of access medical services and to
proper hygiene such as shower and grooming. Lack of property
hygiene can contribute to lack of opportunity to improve life, such
as finding a job.
Junior City Councilmember Matthew St. George spoke about how
homeless youth may lack the ability to know how to ask for help.
Some of the kids don’t live with their parents and may live with a
relative or may live on the streets. Some of the kids that need
transportation are too shy to ask for help or are too embarrassed
about their situation. Some homeless children don’t have the
paperwork needed to be enrolled in school.
Junior City Council Chair Campbell stated that some of the
obstacles homeless youth experience in getting an education is
lack of resources to obtain school supplies. If they cannot afford
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school supplies, they will be less likely to attend school. Also,
homeless youth are unable to participate in sports due to the
required fees.
Junior City Councilmembers spoke regarding bullying that
homeless youth experience at school.
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Deputy Mayor Selection Ad Hoc Committee Report
Councilmember DaCorsi stated the Deputy Mayor Selection Ad
Hoc Committee, comprised of himself and Councilmembers Trout-
Manuel and Peloza, reviewed several local jurisdictions processes
for designating their Deputy Mayor/Council President. The
Committee compared the cities of Tukwila, Lacey, Renton, Walla
Walla, Federal Way, Puyallup, Burien, SeaTac, and Kent.
Using a PowerPoint, Councilmember DaCorsi and Councilmember
Trout-Manuel provided the following information:
Auburn – Mayor/Council form of government
Selects Deputy Mayor annually, nominations by Council, elected by
majority vote of Council, and can serve more than one term if
elected to do so.
Tukwila – Mayor/Council form of government
Selects Council President annually on a rotation basis by seniority
of greatest consecutive years served. Councilmembers may opt
out of selection.
Lacey – Council/Manager form of government
Selects Mayor and Deputy Mayor annually, nominations by
Council, elected by majority vote.
Renton – Mayor/Council form of government
Selects Council President annually at the second regular Council
meeting in November. The Council President is selected from the
nominations by Council and upon a majority vote of the
Councilmembers present.
Walla Walla – Council/Manager form of government
Walla Walla does not have any written procedures. The Mayor and
Mayor Pro Tem are selected at the first regular meeting in January
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of even years, nominations by Council, and elected by majority
vote.
Federal Way – Mayor/Council form of government
The Deputy Mayor is selected annually by a majority vote.
Puyallup – Council/Manager form of government
The Mayor and Deputy Mayor are selected biennially at the first
meeting of the new Council. The Councilmember with the highest
number of continuous years on the Council is selected to serve as
Mayor, and the Deputy Mayor is selected from nominations by
Council and majority vote.
Burien – Council/Manager form of government
The Mayor and Deputy Mayor are elected from the ranks of the
Council at the first regular meeting in January. Nominations are
made by Council and elected by majority vote.
SeaTac – Council/Manager form of government
The Chairperson/Mayor and Deputy Mayor are selected biennially
at the first meeting of the Council by majority vote.
Kent – Mayor/Council form of government
The Council President is elected every two years, nominations by
Council and elected by majority vote.
Councilmember Peloza distributed proposed revisions to section
12.1 of the Council Rules of Procedure in which the title would be
changed to “Council President”. The revisions to the Council Rules
call for the designation of the Council President on a seniority basis
on an annual basis. Seniority would be determined by number of
consecutive years served, the number of consecutive years and
months served and the number of votes received in the general
election. Councilmember Peloza also reviewed the process when
a Councilmember declines the appointment.
Councilmember Peloza reviewed the Mayor Pro Tem duties and
the Council President duties. Mayor Pro Tem Duties: 1) In the
event of the absence or incapacitation of the Mayor, the Council
President shall become the Mayor Pro Tem and shall perform the
duties of the Mayor; 2) The Mayor Pro Tem Shall not have authority
to appoint, remove, replace or take other similar action on any
director and/or employee of the City; 3) the Mayor Pro Tem shall
not have veto authority for actions that may be taken by the
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Council; 4) Be aware of City, regional and intergovernmental
policies and activities in order to properly execute the role of Mayor.
Council President duties include: 1) The Council President shall
serve as the head of the legislative branch of City Government; 2)
In cooperation with the Mayor and Special Focus Area groups
chairpersons and with assistance from Administration, create and
establish agendas for all study sessions; 3) Serve as the chair and
presiding officer for all Council study sessions; 4) Preserve the
decorum and order at all Council study sessions; 5) Serve as the
ex-officio member of Council ad-hoc committees; 6) Serve as the
Councilmember overseeing the activities of and providing guidance
to the Junior City Council; 7) Assist in new Councilmember training;
8) Serve as the liaison between the City Council and the Mayor and
be a conduit between the City Council and the Mayor on issues or
concerns of the Council; 9) Facilitate any issue related to
Councilmembers conduct and/or actions that may be inappropriate
or that may be in violation of the Council Rules of Procedure.
Councilmember Wagner noted ten cities were compared, but only
one city selected the Deputy Mayor/Council President on a
seniority system. He stated he does not see the value of selecting
a Deputy Mayor/Council President on a seniority basis.
Deputy Mayor Wales requested a definition for the absence or
incapacitation of the Mayor.
Mayor Backus stated there is a difference between being out of the
office on business and being on vacation.
Councilmember Baggett inquired regarding succession should the
Mayor be incapacitated for a long term and not able to fulfill the
position. Councilmember DaCorsi stated the Deputy Mayor would
become the Mayor Pro Tem, until the next general election.
Councilmember Holman noted most of the Council/Mayor forms of
government elect their Deputy Mayor/Council President by majority
vote rather than by seniority. Councilmember Holman spoke in
favor the existing system for selecting Deputy Mayor.
Councilmember Wagner stated seniority is not a good
measurement of someone’s ability to serve as Deputy Mayor.
Page 20 of 171
City of Auburn Council Meeting Minutes May 22, 2017
Page 6
Councilmember Peloza spoke in favor of seniority basis and noted
the City of Tukwila process has worked for approximately twenty
years.
Councilmember Wagner stated the City of Tukwila is a much
smaller city and is not a good comparison.
Councilmember DaCorsi questioned whether existing provisions
should include some qualifications as part of the selection process.
Deputy Mayor Wales spoke in favor of the committee’s proposal as
it avoids competition among the Councilmembers.
Councilmember Baggett stated seniority should not automatically
entitle one to the position of Deputy Mayor. He suggested a
qualification process.
Councilmember DaCorsi agreed with Councilmember Baggett and
spoke about qualifications for Deputy Mayor.
Councilmember Trout-Manuel expressed support for
Councilmember Peloza and the proposed Deputy Mayor selection
system.
Councilmember Holman spoke in favor of retaining the existing
process.
Deputy Mayor Wales suggested looking at possible qualifications
as well as seniority. Deputy Mayor Wales asked the City Attorney
to prepare options for Deputy Mayor selection by seniority and
have the ad hoc committee pursue possible qualifications.
Councilmember DaCorsi, chair of the ad hoc committee, stated the
ad hoc committee would review options for qualifications before it
comes back to Council at the June 12th Study Session.
IV. PUBLIC WORKS AND COMMUNITY DEVELOPMENT DISCUSSION ITEMS
At this time, Councilmember Wagner, chair of the Public Works and
Community Development Special Focus Area, presided over the following
special focus area discussion items.
A. IT Digital Parity Update
Innovation and Technology Director Haugan presented an update
on the Council digital parity project.
Page 21 of 171
City of Auburn Council Meeting Minutes May 22, 2017
Page 7
He asked the Council for guidance on the intended goals for
coverage—what percentage of the city coverage is the goal: full
city coverage, coverage for all students, or coverage of low-income
students based on Auburn School District data. The answers will
help determine the project cost projections.
Currently wireless coverage is: five percent of the city in area, six
percent of students, eight percent of residents, and 11 percent of
low-income students.
Councilmember Peloza urged Director Haugan to present the costs
associated with all the options for WIFI so that Council can make a
decision.
Councilmember Wagner stated it appears digital parity will cost
$1.2 million to cover 28 percent of students and $3 million to
provide 80 percent of the students with wireless coverage.
Councilmember Holman stated the goal for achieving digital parity
is to give low income students a fair playing field.
Director Haugan reviewed Option 1 for digital parity, which is a five-
year plan with funding of $250,000 per year and focusing on low
income in the Auburn School District.
Councilmember Wagner suggested Director Haugan provide costs
associated with annual maintenance.
Director Haugan spoke about the Community Connectivity
Consortium and its benefits to the City of Auburn.
At 7:18 p.m. the meeting recessed for 10 minutes for a brief
intermission. The meeting reconvened at 7:25 p.m.
B. Final Plat Approvals
Assistant Director of Community Development Services Tate
presented a proposal to amend the City’s final plat approval
process.
This year, Senate Bill 5674 was signed into law amending Chapter
58.17 RCW by establishing an option for local government to
change final plat approval from a City Council action to an
administrative action. Advantages to shifting authority from the City
Page 22 of 171
City of Auburn Council Meeting Minutes May 22, 2017
Page 8
Council to an administrative action saves the final plat applicant
approximately six to eight weeks. This is due to the time it takes to
prepare an ordinance, present the final plat at a study session,
present the final plat ordinance to Council for adoption, publish the
ordinance, and wait the five days after publication for the ordinance
to be in effect. The administration action will also save staff time in
preparation of the ordinance and agenda items.
Councilmembers indicated interest in pursuing the code change
and requested the ordinance appear on the June 12th study
session agenda and subsequent Council meeting
C. Capital Project Status Report
Assistant City Engineer Sweeting and Capital Projects Manager
Vondrak reviewed the capital projects program.
The Capital Projects Group of Community Development and Public
Works is currently managing 34 active capital projects with a total
cost of $62 million. Of these projects, 18 are under construction,
16 are in design, and nine additional projects will enter construction
phase this year.
The following projects were reviewed in detail: Project CP1218,
the Auburn Way South Corridor Safety Improvements
(Muckleshoot Plaza to Dogwood Street); Project C222A, the South
277th Corridor Capacity and Non-motorized Trail Improvements;
Project CP1507, Auburn Way North Preservation; Project CP1107,
Fulmer Wellfield Improvements; Project CP1415, West Main Street
Multi-modal Corridor and ITS Improvements; Project CP1511, M
Street SE Improvements (3rd Street SE to East Main); Project
CP1522, 30th Street NE Storm Improvements; and Project
CP1606, H St SE Extension.
Other projects that will start in 2017 include: Lake Tapps Parkway
Preservation, 37th and A Street SE Traffic Signal, 22nd and I
Street NE Intersection Improvements, M&O Building Roof
Replacement, B Street NW Reconstruction Project, Lea Hill PRV
Stations, 2017 Local Street Reconstruction, Auburn Way South -
ITS Dynamic Message Sign, and City-wide Sidewalk Repair and
Replacement.
Council also discussed Project MS1510, 104th Avenue Building
Demolition; Project CP1407, Marchini Meadows; Project CP1416, F
Street SE Non-motorized Improvements; Project CP1316, East
Page 23 of 171
City of Auburn Council Meeting Minutes May 22, 2017
Page 9
Ridge Manor Storm Improvements; Project CP1406, Main Street
Signal Upgrades; Project CP1513, 22nd Street NE and I Street NE
Intersection Improvements; Project CP1520, B Street NW
Reconstruction; and the South Hangar – Row 3 Door
Improvements.
D. TIP Update Discussion
Traffic Engineer Webb presented the Council with the first review
of the 2018-2023 Transportation Improvement Program. A more
detailed review will be presented at the June 12th Council Study
Session.
Engineer Webb reviewed the annual TIP update process. He
reviewed the two new projects that will be added to the TIP as well
as a modification to TIP 14. The new projects include: Auburn
Way South (SR164) – Hemlock Street to Poplar Street to extend
the five-lane roadway section and A Street Loop – A Street SW to
A Street SE, to add a one-way westbound connection with an
unsignalized right-turn at A Street SE.
V. OTHER DICUSSION
Councilmember Peloza inquired regarding a new overlay on Riverview
Drive NE between 14th and 22nd. Assistant Director Gaub stated the new
overlay is likely related to levy work by the county and is not Auburn’s
project.
VI. NEW BUSINESS
There was no new business.
VII. MATRIX
Councilmember Peloza expressed dissatisfaction with the current Special
Focus Area schedule. He believes the Special Focus Areas need to meet
more often. Councilmember Trout-Manuel concurred.
Councilmember Wagner suggested the Special Focus Area chair and vice
chair meet with department directors to go over status of topics for the
Special Focus Area portion of study sessions.
Councilmember Trout-Manuel requested the following be placed on the
next Human Services Special Focus Area: 1) Grant parameters for 2019-
2020; 2)Staff Resources for Regional Domestic Violence Committee.
Councilmember Peloza requested the following topics on the Municipal
Services Special Focus Area: 1) Airport Briefing; 2) District Court Briefing
Page 24 of 171
City of Auburn Council Meeting Minutes May 22, 2017
Page 10
VIII. ADJOURNMENT
There being no further discussion, the meeting adjourned at 9:11 p.m.
APPROVED THIS 3rd DAY OF DECEMBER, 2018.
______________________________ _______________________
BOB BAGGETT, DEPUTY MAYOR Shawn Campbell, City Clerk
Page 25 of 171
City of Auburn Council Meeting Minutes May 22, 2017
Page 11
Page 26 of 171
City Council Study Session
October 29, 2018 - 5:30 P M
City Hall Council Chambers
MINUT E S
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I .C A L L TO O R D E R
Deputy Mayor Bob B aggett called the meeting to order at 5:30 p.m. in the
Council Chambers of A uburn City Hall, 25 West Main S treet in Auburn.
A .Roll Call
Councilmembers present: Deputy Mayor Bob B aggett, L arry
B rown, Claude DaCorsi, J ohn Holman, Yolanda Trout-Manuel and L argo
Wales. Councilmember B ill Peloza arrived at 5:33 p.m.
Mayor Nancy B ackus and the following department directors and staff
members were present: C ity Attorney S teven Gross, Director of
Finance S helley Coleman, P olice Chief B ill P ierson, D irector of P ublic
Works I ngrid Gaub, Director of Community Development J eff Tate,
Director of A dministration Dana Hinman and City Clerk S hawn Campbell.
I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
There was no announcement, report or presentation.
I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .S ound Transit Update
Director Gaub introduced Kati Drell, J ason S uzaka and Mellissa F lores
S axe from Sound Transit.
Ms. Flores S axe explained the Auburn A ccess P roject is for a new Sound
Transit parking garage and increased access to transit.
Mr. Suzaka provided Council with an update on the proposed Sound
Transit parking garage in A uburn and access to transit. Sound Transit will
hold a public open house on October 30, 2018 and one in the spring of
2019. He provided Council with an overview of the services S ound Transit
offers, the plan for the south sound project, the public involvement to date,
the schedule for the project, the early garage concept, how people would
access the proposed garage from the station and the non-motorized
improvements.
Page 1 of 3Page 27 of 171
Councilmembers discussed additional parking stalls, bike
lockers, restrooms, garage security additional parking, charging for parking.
Mayor Backus noted the site that Sound Transit chose is the site with the
highest potential parking stalls. T he S ound Transit board will continue to
discuss plans for permit parking in the garage.
B .Road Ad Hoc Committee Report
Councilmember DaCorsi thanked staff for their help and work on this
project.
Director Coleman and Director Gaub provided Council with the background
for the Roads A d Hoc Committee. They reviewed the street funding status,
the 2019-2027 T I P and the Transportation I mprovement Plan summary,
the Pavement Condition I ndex (P C I ), the City's current average P C I for
surface streets is 70, for arterials it is 61 and local streets is 77, the
preservation summary for arterial streets, financing for local street
preservation, the types of projects and the consideration for projects, the
revenue options available, the debt services costs, the two types of L evy
lid lifts and special election options.
Councilmember DaCorsi explained they went through the various sources
of revenue. The A d Hoc Committee suggests the Council move toward a
voter initiative to have voters give authorization to get the funds for the
maintenance of the roads.
Councilmembers discussed providing input from the public with a long
campaign, consider adding the police station and court house to a bond
issue, ensuring the revenue source moving forward
Deputy Mayor Baggett stated the funding is set for the 2019-2020 budget.
The Council will need to consider how to budget for future needs.
I V.O T HE R D I S C US S I O N I T E MS
V.NE W B US I NE S S
Councilmember Wales wanted to know about the timeframe with dealing
with an anonymous letter regarding the fire department.
Mayor Backus stated the letter was anonymous and the F ire
Department Board of Governance will have to decide how to respond to
the letter.
V I .MAT R I X
A .Matrix
Councilmembers discussed the matrix, T hey requested funding for the
Page 2 of 3Page 28 of 171
A llenmore Mental Health Hospital and Multi Care Mental Health F acility be
added to a future study session.
V I I .A D J O UR NME NT
There being no further business to come before the Council, the meeting
adjourned at 7:17 p.m.
A pproved this 3rd day of December, 2018.
_______________________ _____________________________
NA NC Y B A C K US, MAYO R Shawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 3 of 3Page 29 of 171
City Council Study Session Muni
Serv ices S FA
Nov ember 13, 2018 - 7:00 P M
Council Chambers - City Hall
A GE NDA
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hours after the meeting has concluded.
I .C A L L TO O R D E R
Deputy Mayor Bob B aggett called the meeting to order at 7:00 p.m. in the
Council Chambers of A uburn City Hall, 25 West Main S treet in Auburn.
A .Roll Call
Councilmembers present: Deputy Mayor Bob Baggett, L arry B rown,
Claude DaCorsi, J ohn Holman and B ill Peloza. Councilmember Yolanda
Trout-Manuel was excused and L argo Wales was unexcused.
Mayor Nancy Backus and the following department directors and staff
members were present: City Attorney Steve Gross, Director of Finance
S helley Coleman, Director of Human Resources & Risk Management
Candis Martinson, Commander Daniel O'Neil, Director of Public Works
I ngrid Gaub, Senior P lanner Thaniel Gouk, Planner I I Alexandria Teague,
E ngineering Manager L isa Tobin, Assistant Director of Engineering J acob
S weeting, Sewer Utility Engineer Robert Elwell, Director of Community
Development J eff Tate, Parks & Recreation Director Daryl F aber and
Deputy City Clerk Teresa Mattingly.
I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
A .Community Court Presentation (Martinson) (20 Minutes)
Donna Tucker Chief Presiding J udge and Callista Welbaum
Collaborative/Therapeutic Court P lanner with the K ing County District
Court provided Council with a Community Court Presentation, the purpose
of Community Court, identifying and addressing challenges of court
participants, community partners and services provided, eligibility criteria
and future goals, including selection of a third court location.
Council discussed what type of low level incidents could be handled at
Community Court, what the recidivision rates are and if veterans can
participate. J udge Tucker advised Council that the court processes
misdemeanor cases only, that the program has not run long enough to
obtain data on recidivision rates and that veterans can participate.
Page 1 of 4Page 30 of 171
I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .Resolution No. 5388 (Gross) (5 Minutes)
A Resolution of the City Council of the City of A uburn, Washington, amending the City
of Auburn fee schedule to adjust for 2019 fees
Director Gaub and Director Tate presented Council with information on the
proposed changes to the annual fee schedule, cost recovery fee,
business license fees and the recommended increase of the System
Development Charges (S D Cs).
B .Ordinance No. 6702 (Coleman) (10 Minutes)
A n Ordinance of the City Council of the City Of Auburn, Washington, establishing the
levy for regular property taxes by the City Of A uburn for collection in 2018 for general
City operational purposes in the amount of $21,948,599.00
Director Coleman presented Council with information on the proposed
changes to the annual property tax levy for 2019, including; a 1% increase
over last years levy, estimated new construction, estimated refund levy and
the total estimated property tax levy.
C.Ordinance No. 6704 (Gaub) (10 Minutes)
City of Auburn, Washington, amending sections 13.20.010, 13.20.040, 13.20.080,
13.20.090, 13.20.095, 13.20.120, 13.20.182, 13.20.200 and 13.20.230 of the A uburn
City Code relating to maintenance and repair responsibilities for public and private
portions of the sewage collection system; and removing inapplicable code
requirements
Manager Tobin and Engineer Elwell provided Council with a presentation
on S ewer Code Revisions, cleaning up language to clarify the City's and
the property owner's responsibilities for the maintenance and repair of side
sewers, who is responsible for tree roots, construction permit
requirements for sewer work within a right-of-way, removing
the requirement to connect to sewer on abandoned or vacant properties
and clarifying various definitions.
Council discussed the importance of having septic tanks clean and were
advised that failed septic tanks can be repaired, but they are regulated by
the Health Department.
D.Ordinance No. 6705 (Gaub) (15 Minutes)
A n Ordinance of the City Council of the City of A uburn, Washington amending Chapter
12.64A of the Auburn City Code related to P ublic Right-Of-Way I mprovements
A ssistant Director S weeting presented Council with information on the
proposed revisions to the City's development standards, what triggers
public right-of-way improvements, how the modification will ensure smaller
projects are not overburden with public improvements and clarification
on what public improvements are required.
Page 2 of 4Page 31 of 171
E .Ordinance No. 6701 (Tate) (5 Minutes)
A n Ordinance of the City Council of the City of A uburn, Washington, approving the
rezone of Parcel No. 1921059037 from R-7, Residential Z one – seven dwelling units
per acre to P -1, Public Use District
P lanner Teague provided Council with a presentation on rezoning
parcel number 1921059037 currently owned by the Auburn School District
from R-7 residential zone to P-1 public use district.
F.Ordinance No. 6688 (Tate) (15 Minutes)
A n Ordinance of the City Council of the City of A uburn, Washington, amending Chapter
18.04 and amending sections Table 18.23.030, and 18.57.040, of the City Code,
creating a new definition for Youth Community S upport F acilities , adding Youth
Community Support Facilities as a permitted use in the C-1, L ight Commercial Zoning
District, and adding an additional Specific L and Use S tandard for the siting of Youth
Community Support Facilities
S enior Planner Gouk provided Council with a presentation adding the term
"Youth" to the zoning code definition in order to not place an age limit for
providing homeless services within the City.
Council discussed that a communal residence would not be allowed as a
stand alone use in the light commercial district.
G.Ordinance No. 6706 (Gross) (5 Minutes)
A n Ordinance of the City Council of the City of A uburn, Washington related to
insufficient check fees; making those fees consistent with the City’s adopted fee
schedule and amending sections 6.01.210, 13.06.511, and 13.52.040 of the A uburn
City Code
City Attorney Gross presented Council updates on amending the City
Code to refer to the F ee Schedule for specific fees in relation to checks
returned for insufficient funds, provisions for animal licenses, certain water
permits, and the amount a landlord could charge a tenant when "splitting" a
master utility bill.
I V.MUNI C I PA L S E RV I C E S D I S C US S I O N I T E MS
A .A uburn Avenue Theater Update (Faber) (15 Minutes)
Director F aber provided Council with a presentation on the A uburn Avenue
Theater to discuss the value of having a theater in Auburn, number and
types of shows, size and location of the theater and future goals including;
renegotiate current lease, purchase and remodel theater, develop a new
theater in a different location or enter into a partnership agreement with a
potential developer.
Council discussed renegotiating the lease, purchase options, extending
the location, and renovation costs.
Page 3 of 4Page 32 of 171
B .P ark Rules (F aber) (15 Minutes)
P resentation related to P arks Rules and Signage
Director F aber provided Council with information on park rules signs, the
purpose of the signs, international symbols and sign locations.
Council discussed how signs are mounted, having bi-lingual signs and
accessing park rules via smartphones to prevent sign pollution.
C.Fireworks S eason Review (Pierson) (15 Minutes)
A nalysis of the fireworks season including the 4th of J uly.
Commander O'Neil provided Council with a presentation on the 2018
Fireworks S eason Review from J une 1st to J uly 5th, covering zero
tolerance for possession and discharge, efforts to improve communication
with representative from the Muckleshoot I ndian Tribe, proactive fireworks
patrol, staffing, major incidents, confiscated fireworks, calls for
service, 2018 objectives and 2019 goals.
Council discussed concerns with District 2 and District 6 having the
highest number of service calls and options to address this issue.
Commander O'Neil advised Council that these districts are the busiest and
most populated areas of the City which contributes to the amount of calls
and they will look at adding additional patrols next year.
V.O T HE R D I S C US S I O N I T E MS
There was no other discussion.
V I .NE W B US I NE S S
There was no new business.
V I I .MAT R I X
A .Matrix
Council discussed the Matrix and requested that Tenant Protection
Measures and I nspection Requirements be added, with the date to be
determined.
V I I I .A D J O UR NME NT
There being no further discussion, the meeting was adjourned at 8:49 p.m.
_____________________________ ____________________________
B O B B A G G E T T, D E P UT Y MAYO R Teresa Mattingly, Deputy City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 4 of 4Page 33 of 171
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the October 29, 2018 Special City Council Meeting
Date:
November 27, 2018
Department:
Administration
Attachments:
10-29-2018 Minutes
Budget Impact:
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:December 3, 2018 Item Number:CA.B
Page 34 of 171
Page 1
CITY COUNCIL
SPECIAL MEETING
October 29, 2018 3:00 PM
Auburn City Hall – Executive Conference
Rm
MINUTES
A special meeting of the City Council was convened at 3:00 p.m. on Monday,
October 29, 2018 in the Auburn City Hall executive conference room located at
25 West Main Street in Auburn. The meeting was a W ashington State Auditor’s
Office Exit Conference.
Councilmembers present: Deputy Mayor Bob Baggett, John Holman, Bill Peloza
and Yolanda Trout-Manuel. Councilmembers Largo Wales, Claude DaCorsi and
Larry Brown were excused.
Mayor Nancy Backus and the following staff members were present: Finance
Director Shelley Coleman, Assistant Finance Director Kevin Fuhrer, Accounting
Manager Janice Davies, City Attorney Steve Gross and City Clerk Shawn
Campbell.
Director Coleman introduced Joanne Klein, Audit Manager, Lacee Scott, Audit
Manager and Leah Hafterson, , Assistant Audit Manager from the Washington
State Auditor’s Office.
II. DISCUSSION ITEMS
A. Washington State Auditor’s Office Exit Conference
Ms. Scott reviewed the scope of the full exit conference. The Washington
State Auditor’s Office performed an Accountability Audit, a Financial
Statement Audit and a Federal grant compliance audit and a Comprehensive
Annual Final Report opinion letter for the fiscal year 2017.
Ms. Scott reviewed the process the Washington State Auditor’s Office went
through for each audit.
Ms. Hafterson review the management letter that was issued to the City
regarding the Golf Course receipts.
III. ADJOURNMENT
Page 35 of 171
City of Auburn Special Council Meeting October 29, 2018
Page 2
There being no further discussion, the meeting adjourned at 3:51 p.m.
APPROVED this 3th day of August, 2018.
NANCY BACKUS, MAYOR Shawn Campbell, City Clerk
Page 36 of 171
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the November 19, 2018 Regular Counc il Meeting
Date:
November 28, 2018
Department:
Adminis tration
Attachments:
11-19-2018 Minutes
Budget Impact:
Adminis trative Rec ommendation:
Background Summary:
Reviewed by Counc il Committees :
Counc ilmember:Staff:
Meeting Date:Dec ember 3, 2018 Item Number:CA.C
Page 37 of 171
City Council Meeting
Nov ember 19, 2018 - 7:00 P M
City Hall Council Chambers
MINUT E S
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I .C AL L T O O RD E R
A .P ledge of Allegiance
Mayor Nancy Backus called the meeting to order at 7:00 p.m. in the
Council Chambers of A uburn City Hall, 25 West Main S treet in Auburn.
B .Roll Call
Councilmembers present: Deputy Mayor Bob B aggett, J ohn Holman,
Yolanda Trout-Manuel, Bill P eloza and L argo Wales. Councilmembers
L arry B rown and Claude DaCorsi were excused.
Department directors and staff members present included: City A ttorney
S teve Gross, Director of F inance S helley Coleman, Police Chief Bill
P ierson, Director of P ublic Works I ngrid Gaub, A ssistant Director of
E ngineering S ervices J acob S weeting, Project Engineer Kim Truong,
Director of I nnovation and Technology David Travis, Director of P arks, A rt
and R ecreation D aryl F aber, D irector of C ommunity Development J eff
Tate, D irector of Administration Dana Hinman, and City C lerk S hawn
Campbell.
I I .ANNO UNC E M E NT S, P RO C L AM AT IO NS, AND P RE S E NTAT I O NS
A .P roclamation - D E C A Month (A uburn High S chool)
Mayor Backus to proclaim November 2018 as "D E C A Month" in the city of A uburn.
Mayor Backus read and proclaimed November 2018 as D E C A Month.
A uburn High S chool Students Diego I zquierdo and K arla Cardenas
thanked the Mayor and Council for their support and shared the positive
impact of D E C A.
B .P roclamation - Global E ntrepreneurship Week (A uburn High
S chool)
Mayor Backus to proclaim November 11-17, 2018 as "Global E ntrepreneurship Week"
in the city of A uburn.
Mayor Backus read and proclaimed November 11-17, 2018 as Global
E ntrepreneurship Week. A uburn High S chool Students K arla
Page 1 of 7Page 38 of 171
Cardenas and Diego I zquierdo thanked the Mayor and Council for their
support and shared their experience with D E C A.
C.P roclamation - Entrepreneurship Week (Auburn Mountainview
High S chool)
Mayor Backus to proclaim November 19 - 23, 2018 as "E ntrepreneurship Week" in the
city of A uburn.
Mayor Backus read and proclaimed November 19-23, 2018 as
E ntrepreneurship week in the City of Auburn. Auburn Moutainview High
S chool Students A ndrea Guiton and E mily Guiton thanked the Mayor and
Council for their support and stated their vision to share entrepreneurship
with elementary school children.
D.P roclamation - Small B usiness S aturday
Mayor Backus to proclaim Saturday, November 24, 2018 as "S mall Business
S aturday" in the city of Auburn.
Mayor Backus read and proclaimed Saturday November 24, 2018 as Small
B usiness S aturday. Auburn Downtown Association Brittiany Karlson
thanked the Mayor and Council for their support.
I I I .AP P O I NT M E NT S
There were no appointments.
I V.AG E ND A M O D I F IC AT I O NS
There was no modification to the agenda.
V.C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A .P ublic Hearings - (No public hearing is scheduled for this evening.)
B .Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
K en Holden, 3611 I S T NE , Auburn
Mr. Holden shared a concern regarding the stop sign in his neighborhood.
B ob Z immerman, 33029 46th Place South, A uburn
Mr. Z immerman shared he has been expressing his concerns regarding
code enforcement for almost nine years.
Waylan Menzina, 719 R Street NE , Auburn
Mr. Menzia thanked the Mayor and Council for their hard work.
C.Correspondence
There was no correspondence for Council to review.
Page 2 of 7Page 39 of 171
V I .C O UNC I L AD HO C C O M M IT T E E RE P O RT S
Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council
Committees' progress on assigned tasks and may give their recommendation to the
City Council, if any.
Councilmember Holman, vice chair of the Finance ad hoc committee,
reported he and Councilmember Brown have reviewed the claims and
payroll vouchers described on the Consent Agenda this evening and
recommended their approval.
V I I .C O NS E NT AG E ND A
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A .Minutes of the February 13, 2017, F ebruary 27, 2017, March
27, 2017 and October 22, 2018 Council S tudy S ession
B .Minutes of the November 5, 2018 Regular Council Meeting
C.Claims Vouchers (Coleman)
Claims voucher 451442 through 451601 in the amount of $6,463,378.57 and
four wire transfers in the amount of $1,138,505.47 and dated November 19, 2018.
D.P ayroll Vouchers (Coleman)
P ayroll check numbers 538163 through 538180 in the amount of $232,981.48,
electronic deposit transmissions in the amount of $1,966,587.99 for a grand total of
$2,199,569.47 for the period covering November 1, 2018 to November 14, 2018.
E .A rtwork Donation (Faber)
Council consideration of artwork to be donated to the City of Auburn’s Public A rt
Collection
F.Call for P ublic Hearing on 2019-2020 P reliminary Biennial
B udget (Coleman)
G.P ublic Works P roject No. C P 1521 (Gaub)
City Council to approve Change Order No. 01 in the amount not to exceed
$575,000.00 to Contract No. 18-03 for work on P roject No. C P 1521, 15th S treet
NE /NW P reservation
Deputy Mayor Baggett moved and Councilmember Trout-Manuel
seconded to approve the consent agenda.
Councilmember P eloza asked about the change order for C P1521.
P roject Manager Kim Truong explained the project area is a high use area
and traffic control in that area is extremely important. The additional costs
Page 3 of 7Page 40 of 171
are due to a recent strike and natural gas explosion in which the project was
delayed. T he work had to be expedited so it could be completed before
the end of the construction season. Additionally during the grind down
process some of the roadway failed and needed to be replaced and some
unanticipated replacement of curbs and gutters.
Mayor Backus explained the scenario of complications with this project
could not be anticipated.
Councilmember Wales asked what part of the extra work is paid for by the
contractor. Director Gaub explained since the strike was beyond the
contractors control the City has to pay for the extra work.
MO T I O N C A R R I E D UNA NI MO US LY. 5-0
V I I I .UNF INIS HE D B US I NE S S
There was no unfinished business.
I X.NE W B US I NE S S
There was no new business.
X .O RD INANC E S
A .Ordinance No. 6688 (Tate)
A n Ordinance of the City Council of the City of A uburn, Washington related to land use
regulation, creating a new definition for youth community support facilities, as a
permitted use in the C-1, L ight Commercial Zoning District, adding an
additional specific land use standard for the siting of youth community support facilities,
and amending Chapter 18.04, Table 18.23.030, and Section 18.23.030, and S ection
18.57.040, of the City Code
Deputy Mayor Baggett moved and Councilmember P eloza seconded to
approve Ordinance No. 6688.
Councilmember Trout-Manuel asked where the youth live after the allowed
two years. Director Tate explained the format of the program is to prepare
and help the young adults live independently.
Councilmember Wales asked if there was any impact on the Valley Cities
facilities. Director Tate explained this is solely for a youth based program.
Councilmember Wales asked if this will make it easier to open in
neighborhoods and near schools. Director Tate explained this will give
parameters for NE X US House to operate.
MO T I O N C A R R I E D UNA NI MO US LY. 5-0
B .Ordinance No. 6701 (Tate)
A n Ordinance of the City Council of the City of A uburn, Washington, approving the
rezone of Parcel No. 1921059037 from R-7, Residential Z one – seven dwelling units
per acre to P -1, Public Use District
Page 4 of 7Page 41 of 171
Deputy Mayor Baggett moved and Councilmember Holman seconded to
approve Ordinance No. 6701.
Councilmember P eloza asked how many units the R7 zone allows. Director
Tate explained this would allow 7 units per acre.
Councilmember Wales asked about the allowed use for the public use
area. Director Tate explained the School District could add an additional
business for public use.
MO T I O N C A R R I E D UNA NI MO US LY. 5-0
C.Ordinance No. 6702 (Coleman)
A n Ordinance of the City Council of the City Of Auburn, Washington, establishing the
levy for regular property taxes by the City of Auburn for collection in 2019 for general
City operational purposes in the amount of $22,007,247.00
Councilmember Holman moved and Deputy Mayor B aggett seconded to
adopt Ordinance No. 6702.
MO T I O N C A R R I E D UNA NI MO US LY. 5-0
D.Ordinance No. 6704 (Gaub)
City of Auburn, Washington, amending S ections 13.20.010, 13.20.040, 13.20.080,
13.20.090, 13.20.095, 13.20.120, 13.20.182, 13.20.200 And 13.20.230 of the Auburn
City Code relating to maintenance and repair responsibilities for public and private
portions of the sewage collection system; and removing inapplicable code
requirements
Councilmember P eloza moved and Councilmember Holman seconded to
adopt Ordinance No. 6704.
MO T I O N C A R R I E D UNA NI MO US LY. 5-0
E .Ordinance No. 6705 (Gaub)
A n Ordinance of the City Council of the City of A uburn, Washington amending Chapter
12.64A of the Auburn City Code related to P ublic Right-Of-Way I mprovements
Deputy Mayor Baggett moved and Councilmember Holman seconded to
adopt Ordinance No. 6705.
Director Gaub requested the Council amend the draft ordinance to be
accessory and not auxiliary.
Councilmember Holman moved and Councilmember Trout-Manuel
seconded to amend the Ordinance to remove the word auxiliary and
replace it with accessory.
MO T I O N TO A ME ND C A R R I E D UNA NI MO US LY. 5-0
Page 5 of 7Page 42 of 171
A ME ND E D MO T I O N C A R R I E D UNA NI MO US LY. 5-0
F.Ordinance No. 6706 (Gross)
A n Ordinance of the City Council of the City of A uburn, Washington related to
insufficient check fees; making those fees consistent with the City’s adopted fee
schedule and amending sections 6.01.210, 13.06.511, and 13.52.040 of the A uburn
City Code
Councilmember Holman moved and Deputy Mayor B aggett seconded to
approve Ordinance No. 6706.
MO T I O N C A R R I E D UNA NI MO US LY. 5-0
X I .RE S O L UT IO NS
A .Resolution No. 5388 (Gross)
A Resolution of the City Council of the City of A uburn, Washington, amending the City
of Auburn fee schedule to adjust for 2019 fees
Councilmember Holman moved and Councilmember Trout-Manuel
seconded to adopt Resolution No. 5388.
Councilmember Wales asked for an explanation for the lot line elimination
task. Director Tate explained it is to allow people to eliminate the lot line to
combine two lots.
Councilmember Trout-Manuel asked if the City is comparable to the
neighboring cities. Director Tate explained the City is on average at or
below for most fees.
Councilmember Wales asked about the fee for false alarm fees. Chief
P ierson explained that has been the fee since inception of the program.
MO T I O N C A R R I E D UNA NI MO US LY. 5-0
X I I .M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A .From the Council
Deputy Mayor Baggett reported he attended the K ing County Emergency
Management meeting, the ribbon cutting for W indermere Reality.
Councilmember Trout-Manuel reported she attended the National L eague
of Cities Conference.
Page 6 of 7Page 43 of 171
Councilmember Wales reported she attended the Career and Technical
E ducation Forum.
Councilmember Holman reported he attended the National L eague of
Cities Conference, the S ound Cities A ssociation P I C Meeting and the
Forensic I nvestigation Council meeting.
B .From the M ayor
Mayor Backus reported she attended the Veterans Day L uncheon, a panel
for the F ire Chief Conference on the expectations for a F ire B oard, the
53rd Annual Veterans Day P arade, the Regional Homelessness
Governance meeting, the All Home Board executive session, the
Northwest University Police and Command Graduation, the 50th C E RT
Class graduation and the Civics A cademy Graduation.
X I I I .AD J O URNM E NT
There being no further business to come before the Council, the meeting
adjourned at 8:21 p.m.
A pproved this 3rd day of December, 2018.
_______________________ _____________________________
NA NC Y B A C K US, MAYO R Shawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 7 of 7Page 44 of 171
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers (Coleman)
Date:
November 28, 2018
Department:
Finance
Attachments:
No Attachments Av ailable
Budget Impact:
Administrativ e Recommendation:
Approve Claims Vouchers
Background Summary:
Claim voucher 451602 through voucher 451772 in the amount of $907,653.05 and four wire
transfers in the amount of $718,333.67 and dated December 3, 2018.
Rev iewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:December 3, 2018 Item Number:CA.D
Page 45 of 171
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers (Coleman)
Date:
November 28, 2018
Department:
Administration
Attachments:
No Attachments Av ailable
Budget Impact:
Administrativ e Recommendation:
Approve Payroll Vouchers.
Background Summary:
Payroll check numbers 538181 through 538258 in the amount of $625,383.68, electronic
deposit transmissions in the amount of $2,018,086.88 for a grand total of $2,643,470.56 for
the period covering November 15, 2018 to November 28, 2018.
Rev iewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:December 3, 2018 Item Number:CA.E
Page 46 of 171
AGENDA BILL APPROVAL FORM
Agenda Subject:
Rec ology Contract (Coleman)
Date:
November 27, 2018
Department:
Financ e
Attachments:
Agreement
Budget Impact:
Adminis trative Rec ommendation:
Approve Servic e Agreement SW19-L-012 with Rec ology CleanScapes, Inc.
Background Summary:
SW19-L-012 is a s ervic e agreement between the City of Auburn and Rec ology CleanScapes, Inc. to
continue the litter control program in 2019. This agreement with Recology is for $193,369.68 in 2019,
which is a 5% increase over 2018 c os ts. Rec ology staff will c ontinue to provide litter removal and litter
can services along 85 miles of roads in the City of Auburn. Recology s taff als o service the rec yc le c ans
at many of our City parks. This item is inc luded in the 2019 budget.
Reviewed by Counc il Committees :
Counc ilmember:Staff:Coleman
Meeting Date:Dec ember 3, 2018 Item Number:CA.F
Page 47 of 171
SW19-L-012
ENG-230, Revised 8/18
Page 1 of 8
CITY OF AUBURN
AGREEMENT FOR SERVICES
SW19-L-012
THIS AGREEMENT made and entered into on this day of __________,
2018, by and between the City of Auburn, a municipal corporation of the State of
Washington, hereinafter referred to as “City” and Recology CleanScapes Inc., 117 S.
Main Street, Suite 300, Seattle, WA 98104, hereinafter referred to as the “Provider.”
RECITALS:
1. The City is in need of the services of individuals, employees or firms for litter
control and recycling program work.
2. The City wants to hire the Provider to provide these services in connection with
the City’s work.
3. The Provider is qualified and able to provide services in connection with the
City’s needs for this work, and is willing and agreeable to provide the services on the
terms and conditions in this Agreement.
AGREEMENT:
In consideration of the mutual promises contained in this Agreement, the parties
agree as follows:
1. Scope of Services
The Provider agrees to perform in a good and professional manner the tasks
described in Exhibit “A.” The Provider shall perform the services as an
independent contractor and shall not be deemed, by virtue of this Agreement and
the performance thereof, to have entered into any partnership, joint venture,
employment or other relationship with the City.
2. Additional Services
If additional services with respect to related work are required beyond those
specified in the Scope of Work, and not included in the compensation listed in this
Agreement, the parties will amend this Agreement before the Provider performs
the additional services However, Provider agrees that it shall perform additional
services on the written request of an authorized representative of the City pending
execution of an Amendment.
3. Provider’s Representations
The Provider represents and warrants that it has all necessary licenses and
certifications to perform the services provided for in this Agreement, and is
qualified to perform those services.
Page 48 of 171
SW19-L-012
ENG-230, Revised 8/18
Page 2 of 8
4. City’s Responsibilities
The City shall do the following in a timely manner so as not to delay the services of
the Provider:
a. Designate in writing a person to act as the City’s representative with respect to
the services. The City’s designee shall have complete authority to transmit
instructions, receive information, interpret and define the City’s policies and
decisions with respect to the services.
b. Furnish the Provider with all information, criteria, objectives, schedules and
standards for the project and the services provided for herein.
c. Arrange for access to the property or facilities as required for the Provider to
perform the services provided for herein.
d. Examine and evaluate all studies, reports, memoranda, plans, sketches, and
other documents prepared by the Provider and render decisions regarding such
documents in a timely manner to prevent delay of the services.
5. Acceptable Standards
The Provider shall be responsible to provide, in connection with the services
contemplated in this Agreement, work products and services of a quality and
professional standard acceptable to the City.
6. Compensation
As compensation for the Provider’s performance of the services provided for in this
Agreement, the City shall pay the Provider the fees and costs specified on Exhibit
“B.” The Provider shall submit to the City an invoice or statement of time spent on
tasks included in the scope of work, and the City upon acceptance of the invoice or
statement shall process the invoice or statement in the next billing/claim cycle
following receipt of the invoice or statement, and shall remit payment to the
Provider, subject to any conditions or provisions in this Agreement or Amendment.
The Agreement number must appear on all invoices or statements submitted. The
not-to-exceed amount for this agreement is $193,369.68.
7. Time for Performance and Term of Agreement
The Provider shall not begin any work under this Agreement until authorized in
writing by the City. The Provider shall perform the services in accordance with the
direction and scheduling provided on Exhibit “A” unless otherwise agreed to in
writing by the parties. All work under this Agreement shall be completed between
January 1, 2019, and December 31, 2019.
8. Ownership and Use of Documents
All documents, reports, memoranda, diagrams, sketches, plans, surveys, design
calculations, working drawings and any other materials created or otherwise
prepared by the Provider as part of his performance of this Agreement (the “Work
Products”) shall be owned by and become the property of the City, and may be
used by the City for any purpose beneficial to the City.
9. Records Inspection and Audit
Page 49 of 171
SW19-L-012
ENG-230, Revised 8/18
Page 3 of 8
All compensation payments shall be subject to the adjustments for any amounts
found upon audit or otherwise to have been improperly invoiced, and all records
and books of accounts pertaining to any work performed under this Agreement
shall be subject to inspection and audit by the City for a period of up to three (3)
years from the final payment for work performed under this Agreement.
10. Continuation of Performance
In the event that any dispute or conflict arises between the parties while this
Contract is in effect, the Provider agrees that, notwithstanding such dispute or
conflict, the Provider shall continue to make a good faith effort to cooperate and
continue work toward successful completion of assigned duties and
responsibilities.
11. Administration of Agreement
This Agreement shall be administered by Kevin Kelly, on behalf of the Provider,
and by the Mayor of the City, or designee, on behalf of the City. Any written
notices required by the terms of this Agreement shall be served on or mailed to the
following addresses:
City of Auburn Recology CleanScapes Inc.
Joan Nelson Kevin Kelly
Solid Waste & Recycling Supervisor General Manager
25 West Main Street 117 S. Main Street, Suite 300
Auburn, WA 98001-4998 Seattle, WA 98104
Phone: 253-931-5103 Phone: 206-764-8994
Fax: 253-876-1900 Fax: 206-859-6701
E-mail: jenelson@auburnwa.gov E-mail: kkelly@recology.com
12. Notices
All notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be deemed to have been duly given if
delivered in person or deposited in the United States mail, postage prepaid, and
addressed, if to a party of this Agreement, to the address for the party set forth
above.
Either party may change his, her or its address by giving notice in writing to the
other party.
13. Insurance
The Provider shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may
arise from or in connection with the performance of the work hereunder by the
Provider, or the Provider’s agents, representatives, employees, or subcontractors.
Provider’s maintenance of insurance as required by the Agreement shall not be
construed to limit the liability of the Provider to the coverage provided by such
Page 50 of 171
SW19-L-012
ENG-230, Revised 8/18
Page 4 of 8
insurance, or otherwise limit the City’s recourse to any remedy available at law or
in equity.
The Service Provider shall obtain insurance of the types described below:
a. Automobile Liability insurance, covering all owned, non-owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office (ISO)
form CA 00 01 or a substitute form providing equivalent liability coverage.
Provider shall maintain automobile insurance with minimum combined single
limit for bodily injury and property damage of $1,000,000.00 per accident.
b. Commercial General Liability insurance shall be written on ISO occurrence form
CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, products-completed operations, stop gap liability,
personal injury and advertising injury, and liability assumed under an insured
contract. The Commercial General Liability insurance shall be endorsed to
provide a per project aggregate limit using ISO form CG 25 03 05 09 or
equivalent endorsement. There shall be no exclusion for liability arising from
explosion, collapse or underground property damage. The City shall be named
as an insured under the Provider’s Commercial General Liability insurance
policy with respect to the work performed for the City using ISO Additional
Insured endorsement CG 20 10 10 01 and Additional Insured-Completed
Operations endorsement CG 20 37 10 01 or substitute endorsements providing
equivalent coverage. Commercial General Liability insurance shall be written
with limits no less than $1,000,000.00 each occurrence, $2,000,000.00 general
aggregate, and a $2,000,000.00 products-completed operations aggregate
limit.
c. Worker’s Compensation coverage as required by the Industrial Insurance laws
of the State of Washington.
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability insurance:
a. The Provider’s insurance coverage shall be primary insurance as respects the
City. Any insurance, self-insurance, or insurance pool coverage maintained by
the City shall be excess of the Provider’s insurance and shall not contribute
with it.
b. The Provider shall provide the Public Entity and all Additional Insureds for this
work with written notice of any policy cancellation within two business days of
their receipt of such notice.
Insurance is to be placed with an authorized insurer in Washington State. The
insurer must have a current A.M. Best rating of not less than A:VII.
Page 51 of 171
SW19-L-012
ENG-230, Revised 8/18
Page 5 of 8
Provider shall furnish the City with certificates of insurance and a copy of the
amendatory endorsements, including but not necessarily limited to the additional
insured endorsement, evidencing the insurance requirements of the Provider
before commencement of the work. The City reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the City
at any time. The City will pay no progress payments under Section 7 until the
Provider has fully complied with this section.
If the Contractor maintains higher insurance limits than the minimums shown
above, the Public Entity shall be insured for the full available limits of Commercial
General and Excess or Umbrella liability maintained by the Contractor,
irrespective of whether such limits maintained by the Contractor are greater than
those required by this contract or whether any certificate of insurance furnished to
the Public Entity evidences limits of liability lower than those maintained by the
Contractor.
Failure on the part of the Contractor to maintain the insurance as required shall
constitute a material breach of contract, upon which the Public Entity may, after
giving five business days notice to the Contractor to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such
insurance and pay any and all premiums in connection therewith, with any sums so
expended to be repaid to the Public Entity on demand, or at the sole discretion of
the Public Entity, offset against funds due the Contractor from the Public Entity.
14. Indemnification/Hold Harmless
The Provider shall defend, indemnify and hold the City and its officers, officials,
employees, and volunteers harmless from any and all claims, injuries, damages,
losses, or suits including attorney fees, arising out of or in connection with the
performance of this Agreement, except for injuries and damages caused by the
sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to
RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury
to persons or damages to property caused by or resulting from the concurrent
negligence of the Provider and the City, its officers, officials, employees, and
volunteers, the Provider’s liability hereunder shall be only to the extent of the
Provider’s negligence. It is further specifically and expressly understood that the
indemnification provided herein constitutes the Provider’s waiver of immunity under
Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification.
This waiver has been mutually negotiated by the parties. The provisions of this
section shall survive the expiration or termination of this Agreement.
15. Assignment
Neither party to this Agreement shall assign any right or obligation hereunder in
whole or in part, without the prior written consent of the other party hereto. No
assignment or transfer of any interest under this Agreement shall be deemed to
release the assignor from any liability or obligation under this Agreement, or to
Page 52 of 171
SW19-L-012
ENG-230, Revised 8/18
Page 6 of 8
cause any such liability or obligation to be reduced to a secondary liability or
obligation.
16. Nondiscrimination
The Provider may not discriminate regarding any services or activities to which this
Agreement may apply directly or through contractual, hiring, or other arrangements
on the grounds of race, color, creed, religion, national origin, sex, age, or where
there is the presence of any sensory, mental or physical handicap.
17. Amendment, Modification or Waiver
No amendment, modification or waiver of any condition, provision or term of this
Agreement shall be valid or of any effect unless made in writing, signed by the
party or parties to be bound, or such party’s or parties’ duly authorized
representative(s) and specifying with particularity the nature and extent of such
amendment, modification or waiver. Any waiver by any party of any default of the
other party shall not affect or impair any right arising from any subsequent default.
Nothing herein shall limit the remedies or rights of the parties hereto under and
pursuant to this Agreement.
18. Termination and Suspension
Either party may terminate this Agreement upon written notice to the other party if
the other party fails substantially to perform in accordance with the terms of this
Agreement through no fault of the party terminating the Agreement.
The City may terminate this Agreement upon not less than seven (7) days written
notice to the Provider if the services provided for herein are no longer needed from
the Provider.
If this Agreement is terminated through no fault of the Provider, the Provider shall
be compensated for services performed prior to termination in accordance with the
rate of compensation provided in Exhibit “B” hereof.
19. Parties in Interest
This Agreement shall be binding upon, and the benefits and obligations provided
for herein shall inure to and bind, the parties hereto and their respective
successors and assigns, provided that this section shall not be deemed to permit
any transfer or assignment otherwise prohibited by this Agreement. This
Agreement is for the exclusive benefit of the parties hereto and it does not create a
contractual relationship with or exist for the benefit of any third party, including
contractors, sub-contractors and their sureties.
20. Costs to Prevailing Party
Page 53 of 171
SW19-L-012
ENG-230, Revised 8/18
Page 7 of 8
In the event of such litigation or other legal action, to enforce any rights,
responsibilities or obligations under this Agreement, the prevailing parties shall be
entitled to receive its reasonable costs and attorney’s fees.
21. Applicable Law
This Agreement and the rights of the parties hereunder shall be governed by and
interpreted in accordance with the laws of the State of Washington and venue for
any action hereunder shall be in of the county in Washington State in which the
property or project is located, and if not site specific, then in King County,
Washington; provided, however, that it is agreed and understood that any
applicable statute of limitation shall commence no later than the substantial
completion by the Provider of the services.
22. Captions, Headings and Titles
All captions, headings or titles in the paragraphs or sections of this Agreement are
inserted for convenience of reference only and shall not constitute a part of this
Agreement or act as a limitation of the scope of the particular paragraph or
sections to which they apply. As used herein, where appropriate, the singular shall
include the plural and vice versa and masculine, feminine and neuter expressions
shall be interchangeable. Interpretation or construction of this Agreement shall not
be affected by any determination as to who is the drafter of this Agreement, this
Agreement having been drafted by mutual agreement of the parties.
23. Severable Provisions
Each provision of this Agreement is intended to be severable. If any provision
hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity
shall not affect the validity of the remainder of this Agreement.
24. Entire Agreement
This Agreement contains the entire understanding of the parties hereto in respect
to the transactions contemplated hereby and supersedes all prior agreements and
understandings between the parties with respect to such subject matter.
25. Counterparts
This Agreement may be executed in multiple counterparts, each of which shall be
one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other
party.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed effective the day and year first set forth above.
Page 54 of 171
SW19-L-012
ENG-230, Revised 8/18
Page 8 of 8
CITY OF AUBURN RECOLOGY CLEANSCAPES INC.
___________________________________
Nancy Backus, Mayor Signature
Name: Kevin Kelly
Title: General Manager
Federal Tax ID No: 91-1852894
______________________________________________________________________
Approved as to form:
___________________________________
Steven L. Gross, City Attorney
Page 55 of 171
SW1 9-L-012
Exhibit A
Page 1 of 1
EXHIBIT A
SCOPE OF WORK
The purpose of this Agreement is to contract with the Provider on a clean-up program
for the City of Auburn. Litter Crew
The Provider shall make available a Litter Crew consisting of two (2) employees and
two (2) pickup trucks.
The Provider’s Litter Crew shall perform the following services within the City:
1. Specific Tasks
The Provider’s Litter Crew will collect and remove litter, trash, and debris from the
shoulders of City public ways (including but not limited to streets, roads, alleys,
paths, and parkways), public parking lots, and other designated public areas. Tasks
include the following:
a. Litter clean-up
i. Blow and sweep building edge to curb line in core area as needed.
ii. Bio hazard removal (urine, vomit, feces, sharps)
b. Designated public place litter can service as determined by the City.
c. Roadside litter patrols as determined by the City.
City shall ensure that the tasks to be performed by the Litter Crew and the schedule
for completion are reasonable. The Provider shall not be required to remove
materials of a size, type or quantity that cannot reasonably be removed by such a
crew.
2. Examination of Work Sites
The Provider shall examine all work sites thoroughly before commencing work at the
site. It shall be the responsibility of the Provider to verify all the duties, assignments,
and job sites. All existing conditions at the job site will be noted and copies with
verification noted, given to the City’s Solid Waste and Recycling Supervisor on a
monthly basis.
3. Hours
• The Provider shall perform tasks to completion between the hours of 6:30 AM
and 2:30 PM Monday through Friday (seven (7) service hours per employee per
day, subject to required meal and break periods).
• The Provider shall observe New Year’s Day, Thanksgiving Day, and Christmas
Day.
Page 56 of 171
SW19 -L-012
Exhibit B
Page 1 of 3
EXHIBIT B
RESPONSIBILITIES PROVIDER
The Provider shall be responsible for the following:
1. The performance of all work as provided in this Agreement with its own employees.
Individuals who perform work under this Agreement must be carried on the
Provider’s payroll. The Provider is responsible for administering and paying
employee wages, benefits, and all other employee-related costs. Although the
Provider’s company headquarters may be located outside of Auburn, Washington,
the Provider shall provide a full-time supervisor who will continuously oversee the
Provider’s employee work and will have authority to represent the Provider in the
day-to-day activities. The Provider will present the supervisor’s name, address, and
telephone number to the City’s Solid Waste and Recycling Supervisor at the
beginning of the contract period.
2. The Provider is responsible for the safety of its employees at the sites where
assigned tasks are performed. If the City provides tools, equipment, safety gear,
traffic control devices, and any other items for the Provider’s use in the performance
of contracted duties, the Provider shall be responsible for the condition and return of
the tools while they are in the possession of the Provider and its employees. No
equipment or supplies will be removed from City premises except as required for the
performance of assigned duties.
3. Monthly reports shall be provided to the City’s Solid Waste and Recycling Supervisor
on a monthly basis. Monthly reports shall include the following:
a. Bag count
b. Bios collected
c. Litter can overflow
d. Graffiti removals (if any)
e. Location and hours of requested pressure washing (if any)
f. Event service (if any)
4. The Provider shall supply a motor vehicle to transport its employees to and from the
designated work sites. The Provider’s vehicle shall be well identified with signs and
equipped with safety warning lights and emergency flashers.
5. The Provider shall supply litter bags, safety gear, rain gear, foul weather gear,
footwear as required, and clothing as needed for its employees.
Page 57 of 171
SW19 -L-012
Exhibit B
Page 2 of 3
6. The Provider shall follow accepted safety practices in the performance of all work.
7. The following additional services are not included in the pricing set forth in Exhibit C,
but may be provided under this Agreement at the request of the City. The services
may be initiated by an email or other written request from the City to the Provider
and are not subject to the Additional Services requirement of Section 2, but are
subject to all other provisions of this Agreement. The cost of such services shall be
as indicated below, or if not so indicated, then as agreed by the parties at the time of
the request.
Service Cost
Pressure Washing
Spinner and Wand service
$100/hr.*
Additional Streetscapes Services (1 employee and 1 pickup truck; tasks as described in Section 1 of Exhibit A)
$52.50/hr.
Graffiti Removal (graffiti removed or painted over within 5 days of request; grey stain-blocking primer used to paint over)
TBD
Event Service (delivery and removal of carts; event day litter removal; post-event cleanup)
TBD
Bulky Item Removal (large furniture, white goods (appliances), large piles of loose debris, other oversize items beyond scope of normal litter service)
TBD
* Assuming waste water can be dumped at City M&O at no cost to Provider.
CITY
The City shall be responsible for the following:
1. The City shall supply the Provider and its Auburn supervisor a copy of the daily work
schedule and any change notices to use as a basic guide for the distribution of work
each week. The work schedule may be changed as deemed appropriate by the City
and a copy of such changes provided to the Provider and the City. The City shall
determine the priority of the various assignments. The City shall verify that all
services are satisfactorily performed as scheduled.
Page 58 of 171
SW19 -L-012
Exhibit B
Page 3 of 3
2. The City shall supply the Provider with a location map of the public place litter cans
and the frequency that they shall be serviced.
3. The City shall at no cost to the Provider provide disposal for all materials collected
by the Provider during services performed under this Agreement. The Provider shall
deliver all such materials to the City’s Maintenance and Operations Division facility
located at 1305 C Street SW , Auburn, WA (“City M&O”).
Page 59 of 171
SW1 9-L-012
Exhibit C
Page 1 of 1
EXHIBIT C
2019 FEE SCHEDULE
Monthly Fee # of Months Not-To-Exceed Amount
Litter Crew $16,114.14 12 $193,369.68
Total Not To Exceed Amount: $193,369.68
Page 60 of 171
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6703 (Coleman)
Date:
November 27, 2018
Department:
Financ e
Attachments:
Trans mittal Memo
Ordinance No. 6703
Schedule A
Schedule B
Budget Impact:
Adminis trative Rec ommendation:
City Counc il to introduce and adopt Ordinance No. 6703, amending the 2018 budget
Background Summary:
Ordinance No. 6703 (Budget Amendment #7) represents the seventh and final budget amendment for the
2017-2018 biennium and the fourth budget amendment for 2018. For details, see the attac hed trans mittal
memorandum and supporting materials.
Reviewed by Counc il Committees :
Counc ilmember:Staff:Coleman
Meeting Date:Dec ember 3, 2018 Item Number:ORD.A
Page 61 of 171
Interoffice Memorandum
To: City Council
From: Shelley Coleman, Finance Director
CC: Nancy Backus, Mayor
Date: November 21, 2018
Re: Ordinance #6703 – 2017-2018 Budget Amendment #7
The City’s biennial 2017-2018 budget was approved by Council as two one-year
appropriations. Budget Amendments #1 through #3 amended the budget for calendar
year 2017. Budget Amendments #4 through #6 amended the budget for calendar year
2018. This amendment is the seventh and final budget amendment for the biennium and
the fourth budget amendment for calendar year 2018.
Proposed amendments to the 2018 budget are as follows:
FTE Additions: No new positions are being requested in this amendment.
Project Funding Requests. Project funding requests included in this budget
amendment add spending authority for new projects or establish additional spending
authority for existing projects. Total project funding requests total $927,000.
Significant project funding requests include:
• Fund quantity overruns on 15th Street NE/NW Preservation project (cp1521):
This amendment provides an additional $575,000 in funding for the 15th Street
NE/NW Preservation project. The project has experienced significant quantity
overruns, mostly related to the union strike that occurred in late summer and
the natural gas pipeline explosion in British Columbia that caused construction
to be shut down for several weeks.
• Increase funding for Brannan Park synthetic infield (cp1817): This amendment
provides an additional $210,000 in funding for the project; the increase is
needed based on engineer’s estimates that have increased since the project
was originally scoped and budgeted 2½years ago.
Page 62 of 171
• Fund 2018 Citywide Patch & Overlay project (cp1725) project contingency:
This amendment adds $72,000 to fully fund the project contingency that was
identified in the award process. The project was awarded in June 2018.
Other Requests. Other requests included in this budget amendment establish
spending authority for new items such as contracts for service, account for the receipt
and expenditure of grant revenues, recognize increased revenues and associated
expenditures, and provide funding for purchases of vehicles and equipment and
transfers from operating to capital funds. Other requests total $2,142,100. Significant
items in this category include:
• Transfer funds from Water operating sub fund (Fund 430) to
the capital sub fund (Fund 460) to provide funding for
capital projects $ 1,350,000
• Increase Solid Waste rolloff revenue and expenditure to
reflect increased quantities 600,000
• Grant funding for interior and exterior improvements at the
White River Valley Museum 479,200
• Transfer authority to purchase mowers from the General
Fund to the Equipment Rental Fund 105,000
• Grant funding for program improvements at the Senior
Activity Center 68,100
• Replace commercial kitchen equipment at the Senior Center 65,000
• Increase funding for the demolition for caretaker house at
Game Farm Park 43,000
• Replace stolen HVAC equipment at the Arts & Cultural
Building (partly covered by an insurance reimbursement) 30,900
• Fund replacement of one of the vehicle gates at the Auburn
Municipal Airport 30,000
The following table summarizes the current and revised budget as a result of this
amendment.
Table 1: 2018 Budget as Amended
2018 Amended Budget $ 328,875,171
Budget Amendment #7 (Ord #6703) 3,069,100
2018 Budget as Amended $ 331,944,271
Attachments:
1. Proposed Ordinance #6703 (budget adjustment #7)
2. Summary of proposed 2018 budget adjustments by fund Schedule A)
3. Summary of approved changes to adopted 2018 budget by fund (Schedule B)
Page 63 of 171
-------------------------
Ordinance No. 6703
November 26, 2018
Page 1 of 2
ORDINANCE NO. 6 7 0 3
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING THE 2017-2018
BIENNIAL BUDGET ORDINANCE
WHEREAS, the Auburn City Council adopted the City of Auburn 2017-2018
Biennial budget in Ordinance No. 6621 at its November 21, 2016 meeting; and
WHEREAS, the Council has amended the budget six times by Ordinances
6646 (BA#1), 6656 (BA#2), 6665 (BA#3), 6666 (BA#4), 6680 (BA#5), and 6684
(BA#6); and
WHEREAS, the Council has determined that it necessary to appropriate
additional funds to the various funds of the 2018 budget as outlined in this Ordinance
(BA#7); and
WHEREAS, this Ordinance has been approved by one more than the majority
of all councilpersons in accordance with RCW 35A.34.200.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Amendment of the 2017-2018 Biennial Budget. As
authorized by Chapter 35A.34 RCW, the 2017-2018 Biennial Budget of the City of
Auburn is amended to reflect the revenues and expenditures shown on Schedule
“A,” attached. The Mayor is authorized to use revenue and expenditure amounts
shown on Schedule “A” and Schedule “B,” copies of which are on file with the City
Clerk and available for public inspection.
Page 64 of 171
-------------------------
Ordinance No. 6703
November 26, 2018
Page 2 of 2
Section 2. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directions of this legislation.
Section 3. Severability. The provisions of this ordinance are declared to
be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the application of
it to any person or circumstance will not affect the validity of the remainder of this
ordinance, or the validity of its application to other persons or circumstances.
Section 4. Effective date. This Ordinance will take effect and be in force
five days from and after its passage, approval and publication as provided by law.
INTRODUCED: ___________________
PASSED: ________________________
APPROVED: _____________________
________________________________
NANCY BACKUS, MAYOR
ATTEST:
_____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
_____________________________
Steven L. Gross, City Attorney
Published: _________________
Page 65 of 171
Schedule A
Summary of 2018 Budget Adjustments by Fund
Budget Amendment #7 (Ordinance #6703)
A - 3,069,100 4,147,800 (1,078,700)
Beg. Fund
Balance
2018
Revenues
2018
Expenditures
Ending Fund
Balance
General Fund (#001)
2018 Adopted Budget 12,623,309 66,091,810 72,860,044 5,855,075
Previous Budget Amendments 10,020,367 1,416,200 4,654,600 6,781,967
2018 Amended Budget 22,643,676 67,508,010 77,514,644 12,637,042
BA#7 (Ordinance #6703, Proposed):- 193,100 183,100 10,000
Parks Department:
4Culture grant for sound equipment at the Auburn Avenue Theater - 7,500 7,500 -
Aging & Disability Services grant for the Senior Activity Center - 3,000 3,000 -
Grant funding for native plants at Fenster Nature Park to improve wildlife habitat - 18,200 18,200 -
Grant funding for program improvements at the Senior Center - 68,100 68,100 -
Increase facility rental revenues and associated expenditures - 40,000 30,000 10,000
Transfer authority to purchase mowers from the Gen'l Fund to Equipment Rental - - - -
001.98.597.100.55 OPERATING TRANSFERS OUT 105,000
001.33.576.100.64 MACHINERY & EQUIPMENT (105,000)
Community Development Department:
Accept State DOE grant for shoreline management master program (SMP)- 25,000 25,000 -
Police Department:
Increase budget for WA Traffic Safety Commission (WTSC) traffic safety grant - 19,000 19,000 -
Budget WTSC grant for high visibility enforcement and distracted driving patrol - 6,000 6,000 -
Budget for WASPC traffic equipment grant for handheld radar equipment - 6,300 6,300 -
Revised 2018 Budget - Fund 001 22,643,676 67,701,110 77,697,744 12,647,042
Arterial Street Fund (#102)
2018 Adopted Budget 1,376,814 6,215,417 6,643,292 948,939
Previous Budget Amendments 1,207,322 (904,100) 74,500 228,722
2018 Amended Budget 2,584,136 5,311,317 6,717,792 1,177,661
BA#7 (Ordinance #6703, Proposed):- - 30,000 (30,000)
Fund A St. SE Corridor Signal Safety Improvements (cp 1707) project contingency - - 30,000 (30,000)
Move funding from Pedestrian Accessibility Prgm to Sidewalk Imprvmnt project - - - -
102.00.597.100.55 OPERATING TRANSFERS OUT 40,000
102.00.594.420.65 CONSTRUCTION PROJECTS (40,000)
Revised 2018 Budget - Fund 102 2,584,136 5,311,317 6,747,792 1,147,661
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
Page 1 of 5 11/19/2018 3:11 PMPage 66 of 171
Schedule A
Summary of 2018 Budget Adjustments by Fund
Budget Amendment #7 (Ordinance #6703)
A - 3,069,100 4,147,800 (1,078,700)
Beg. Fund
Balance
2018
Revenues
2018
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
Arterial Street Preservation Fund (#105)
2018 Adopted Budget 366,008 3,067,340 2,880,440 552,908
Previous Budget Amendments 1,673,829 2,757,400 3,436,500 994,729
2018 Amended Budget 2,039,837 5,824,740 6,316,940 1,547,637
BA#7 (Ordinance #6703, Proposed):- - 687,000 (687,000)
Fund 2018 Citywide Patch & Overlay project project contingency (cp1725)- - 72,000 (72,000)
Fund S. 277th Street Preservation project project contingency (cp1718)- - 40,000 (40,000)
Fund quantity overruns on 15th Street NE/NW Preservation project (cp1521)- - 575,000 (575,000)
Revised 2018 Budget - Fund 105 2,039,837 5,824,740 7,003,940 860,637
Drug Forfeiture Fund (#117)
2018 Adopted Budget 193,981 87,100 253,221 27,860
Previous Budget Amendments 191,073 - - 191,073
2018 Amended Budget 385,054 87,100 253,221 218,933
BA#7 (Ordinance #6703, Proposed):- - 18,700 (18,700)
Additional budget for salaries and benefits for 2018 COLA, overtime - - 18,700 (18,700)
Revised 2018 Budget - Fund 117 385,054 87,100 271,921 200,233
Mitigation Fees Fund (#124)
2018 Adopted Budget 4,429,481 1,520,200 1,219,817 4,729,864
Previous Budget Amendments 7,022,274 400,000 1,616,100 5,806,174
2018 Amended Budget 11,451,755 1,920,200 2,835,917 10,536,038
BA#7 (Ordinance #6703, Proposed):- - 210,000 (210,000)
Revised 2018 Budget - Fund 124 11,451,755 1,920,200 3,045,917 10,326,038
Page 2 of 5 11/19/2018 3:11 PMPage 67 of 171
Schedule A
Summary of 2018 Budget Adjustments by Fund
Budget Amendment #7 (Ordinance #6703)
A - 3,069,100 4,147,800 (1,078,700)
Beg. Fund
Balance
2018
Revenues
2018
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
Parks Construction Fund (#321)
2018 Adopted Budget 282,116 664,590 872,000 74,706
Previous Budget Amendments 735,916 1,570,500 2,113,900 192,516
2018 Amended Budget 1,018,032 2,235,090 2,985,900 267,222
BA#7 (Ordinance #6703, Proposed):- 689,200 689,200 -
Increase funding for Brannan Park synthetic infield (cp1817)- 210,000 210,000 -
Grant funding for interior/exterior imprvmnts at the White River Valley Museum - 479,200 479,200 -
Revised 2018 Budget - Fund 321 1,018,032 2,924,290 3,675,100 267,222
Capital Improvements Fund (#328)
2018 Adopted Budget 7,797,299 3,869,857 4,015,148 7,652,008
Previous Budget Amendments 3,474,546 1,715,300 2,923,100 2,266,746
2018 Amended Budget 11,271,845 5,585,157 6,938,248 9,918,754
BA#7 (Ordinance #6703, Proposed):- 130,900 135,900 (5,000)
Replace stolen HVAC equipment at the Arts & Cultural Building (insurance reimb)- 25,900 30,900 (5,000)
Move funding from Pedestrian Accessibility Prgm to Sidewalk Imprvmnt project - 40,000 40,000 -
Replace commercial dishwasher at the Senior Center - 25,000 25,000 -
Replace commercial freezer/cooler at the Senior Center - 40,000 40,000 -
Revised 2018 Budget - Fund 328 11,271,845 5,716,057 7,074,148 9,913,754
Water Fund (#430)
2018 Adopted Budget 4,675,993 15,432,455 15,464,336 4,644,112
Previous Budget Amendments 898,979 1,196,600 1,592,200 503,379
2018 Amended Budget 5,574,972 16,629,055 17,056,536 5,147,491
BA#7 (Ordinance #6703, Proposed):- - 1,350,000 (1,350,000)
Transfer funds from operating sub fund to capital sub fund for capital projects - - 1,350,000 (1,350,000)
Revised 2018 Budget - Fund 430 5,574,972 16,629,055 18,406,536 3,797,491
Page 3 of 5 11/19/2018 3:11 PMPage 68 of 171
Schedule A
Summary of 2018 Budget Adjustments by Fund
Budget Amendment #7 (Ordinance #6703)
A - 3,069,100 4,147,800 (1,078,700)
Beg. Fund
Balance
2018
Revenues
2018
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
Solid Waste Fund (#434)
2018 Adopted Budget 4,233,901 16,065,850 15,691,927 4,607,824
BA#7 (Ordinance #6703, Proposed):- 600,000 600,000 -
Increase rolloff revenue and expenditure to reflect increased quantities - 600,000 600,000 -
Revised 2018 Budget - Fund 434 5,083,854 15,652,950 15,570,227 5,166,577
Water Capital Fund (#460)
2018 Adopted Budget 946,053 5,000,000 5,086,586 859,467
Previous Budget Amendments 538,957 1,549,200 2,045,200 42,957
2018 Amended Budget 1,485,010 6,549,200 7,131,786 902,424
BA#7 (Ordinance #6703, Proposed):- 1,350,000 - 1,350,000
Transfer funds from operating sub fund to capital sub fund for capital projects - 1,350,000 - 1,350,000
Revised 2018 Budget - Fund 460 1,485,010 7,899,200 7,131,786 2,252,424
Airport Capital Fund (#465)
2018 Adopted Budget 111,743 1,741,667 1,853,334 76
Previous Budget Amendments 149,229 (911,200) (905,300) 143,329
2018 Amended Budget 260,972 830,467 948,034 143,405
BA#7 (Ordinance #6703, Proposed):- - 30,000 (30,000)
Fund replacement of one of the Airport vehicle gates - - 30,000 (30,000)
Revised 2018 Budget - Fund 465 260,972 830,467 978,034 113,405
Page 4 of 5 11/19/2018 3:11 PMPage 69 of 171
Schedule A
Summary of 2018 Budget Adjustments by Fund
Budget Amendment #7 (Ordinance #6703)
A - 3,069,100 4,147,800 (1,078,700)
Beg. Fund
Balance
2018
Revenues
2018
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
Facilities Fund (#505)
2018 Adopted Budget 1,285,575 3,875,400 3,911,293 1,249,682
Previous Budget Amendments 456,349 (99,400) 435,000 (78,051)
2018 Amended Budget 1,741,924 3,776,000 4,346,293 1,171,631
BA#7 (Ordinance #6703, Proposed):- 900 108,900 (108,000)
Grant funding for repairs at the Senior Center - 900 900 -
Increase cost of demolition for caretaker house at Game Farm Park - - 43,000 (43,000)
Replace commercial dishwasher at the Senior Center - - 25,000 (25,000)
Replace commercial freezer/cooler at the Senior Center - - 40,000 (40,000)
Revised 2018 Budget - Fund 505 1,741,924 3,776,900 4,455,193 1,063,631
Equipment Rental Capital Fund (#560)
2018 Adopted Budget 1,376,943 1,703,631 1,506,851 1,573,723
Previous Budget Amendments 2,076,865 930,858 909,200 2,098,523
2018 Amended Budget 3,453,808 2,634,489 2,416,051 3,672,246
BA#7 (Ordinance #6703, Proposed):- 105,000 105,000 -
Transfer authority to purchase mowers from the Gen'l Fund to Equipment Rental - 105,000 105,000 -
Revised 2018 Budget - Fund 560 3,453,808 2,739,489 2,521,051 3,672,246
Grand Total - All Funds
2018 Adopted Budget 82,595,207 184,276,400 192,349,311 74,522,296
Previous Budget Amendments 50,869,964 11,133,600 26,284,300 35,719,264
2018 Amended Budget 133,465,171 195,410,000 218,633,611 110,241,560
TOTAL BA#6 (Ordinance #6703, Proposed)- 3,069,100 4,147,800 (1,078,700)
Revised 2018 Budget 133,465,171 198,479,100 222,781,411 109,162,860
331,944,271 331,944,271
Page 5 of 5 11/19/2018 3:11 PMPage 70 of 171
Schedule B
2018 Appropriations by Fund
Fund
2018
Adopted
Budget
BA#4
(Ord #6666)
BA#5
(Ord #6680)
BA#6
(Ord #6684)
BA#7
(Ord #6703)
Total
Amendments
Revised
Budget
General Fund (#001)78,715,119 3,394,221 693,300 7,349,046 193,100 11,629,667 90,344,786
Arterial Street Fund (#102)7,592,231 (3,928,125) 4,440,900 (209,553) - 303,222 7,895,453
Local Street Fund (#103)2,802,243 459,491 803,300 787,416 - 2,050,207 4,852,450
Hotel Motel Fund (#104)197,744 60,502 35,600 20,225 - 116,327 314,071
Arterial Street Preservation Fund (#105)3,433,348 3,701,817 522,200 207,212 - 4,431,229 7,864,577
Drug Forfeiture Fund (#117)281,081 95,555 - 95,518 - 191,073 472,154
Housing & Community Development Grant Fund (#119)512,455 (10,001) 596,200 147,450 - 733,649 1,246,104
Recreation Trails Fund (#120)64,338 164 - 364 - 528 64,866
Business Improvement Area Fund (#121)103,916 9,956 - 35,801 - 45,757 149,673
Cumulative Reserve Fund (#122)7,387,199 2,121,600 - 1,811,013 - 3,932,613 11,319,812
Mitigation Fees Fund (#124)5,949,681 4,593,782 1,593,100 1,235,392 - 7,422,274 13,371,955
1998 Library Fund (#229)282,150 - - - - - 282,150
2010 Annex A&B Bond Debt Fund (#230)1,675,120 - - - - - 1,675,120
2010 C&D Local Revitalization Debt Fund (#231)589,595 - - 11,396 - 11,396 600,991
SCORE Debt Service Fund (#238)2,021,294 - - - - - 2,021,294
LID Guarantee Fund (#249)- 1,588 - - - 1,588 1,588
LID #350 (#275)19,771 (1,349) - (2,527) - (3,876) 15,895
Golf/Cemetery 2016 Refunding (#276)554,367 - - 19 - 19 554,386
Municipal Park Construction Fund (#321)946,706 1,300,460 1,297,500 (291,544) 689,200 2,995,616 3,942,322
Capital Improvements Fund (#328)11,667,156 2,069,486 1,324,700 1,795,660 130,900 5,320,746 16,987,902
Local Revitalization Fund (#330)- 41,100 300,000 33,866 - 374,966 374,966
Water Fund (#430)20,108,448 1,454,006 1,406,600 (765,027) - 2,095,579 22,204,027
Sewer Fund (#431)9,472,380 887,957 52,000 1,434,710 - 2,374,667 11,847,047
Storm Drainage Fund (#432)11,097,882 (227,307) 99,800 1,260,644 - 1,133,137 12,231,019
Sewer Metro Fund (#433)20,509,418 232,317 - 482,655 - 714,972 21,224,390
Solid Waste Fund (#434)20,299,751 (519,566) - 356,619 600,000 437,053 20,736,804
Airport Fund (#435)1,153,965 45,635 - 71,808 - 117,443 1,271,408
Cemetery Fund (#436)1,427,709 16,243 - 254,636 - 270,879 1,698,588
Water Capital Fund (#460)5,946,053 (22,498) 3,420,300 (1,309,645) 1,350,000 3,438,157 9,384,210
Sewer Capital Fund (#461)8,421,219 3,881,858 774,300 (10,186) - 4,645,972 13,067,191
Storm Drainage Capital Fund (#462)12,147,143 1,097,153 932,600 1,027,992 - 3,057,745 15,204,888
Airport Capital Fund (#465)1,853,410 620,692 342,400 (1,725,063) - (761,971) 1,091,439
Cemetery Capital Fund (#466)157,301 174,332 - 2,404 - 176,736 334,037
Insurance Fund (#501)1,085,709 743,711 - 187,580 - 931,291 2,017,000
Workers Compensation Self Insurance Fund (#503)2,096,845 227,246 - 404,729 - 631,975 2,728,820
Facilities Fund (#505)5,160,975 (338,903) 307,100 388,752 900 357,849 5,518,824
Innovation and Technology Fund (#518)7,033,455 1,475,967 284,300 201,121 - 1,961,388 8,994,843
Equipment Rental Fund (#550)5,532,812 440,448 - 186,934 - 627,382 6,160,194
Equipment Rental Capital Fund (#560)3,080,574 1,296,652 433,900 638,113 105,000 2,473,665 5,554,239
IT Capital Fund (#568)1,284,683 360,194 103,400 321,308 - 784,902 2,069,585
Fire Pension Fund (#611)2,408,182 (48,293) - 41,905 - (6,388) 2,401,794
Cemetery Endowment Fund (#701)1,798,179 23,330 - 29,900 - 53,230 1,851,409
Total 266,871,607 25,731,421 19,763,500 16,508,643 3,069,100 65,072,664 331,944,271
Page 71 of 171
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6693 (Coleman)
Date:
November 27, 2018
Department:
Finance
Attachments:
Budget Memorandum
Budget in Brief
Ordinance No. 6693
Budget Impact:
$227,842,971 - 2019
$230,208,514 - 2020
Administrativ e Recommendation:
City Council to introduce and adopt Ordinance No. 6693, establishing the City's operating
budget for 2019-2020.
Background Summary:
Budget Process: In April, the City began the process of developing the budget for the 2019-
2020 biennium. This included budget workshops as follows:
- June 5: Fund and budget process overview (workshop #1)
- August 14: Street Capital and Enterprise Funds (workshop #2)
- August 16: General, Proprietary, Capital and Special Revenue Funds (workshop #3)
- August 28: General, Proprietary, Capital and Special Revenue Funds (workshop #4)
During these presentations and workshops, Council provided input and policy guidance to
staff.
2019-2020 Preliminary Budget: A copy of the 2019-2020 Preliminary Budget was filed with
the City Clerk, distributed to Council, and made available to the public on October 15, 2018.
Capital Budget: Council will adopt the City’s 2019-2020 biennial capital budget separately,
with the approval of Ordinance No. 6694.
Ordinance No. 6693: Council’s approval of Ordinance No. 6693 will establish the City’s 2019-
2020 biennial operating budget. As the operating budget has been reviewed by Council
during the budget workshops, adoption of Ordinance No. 6693 is scheduled as follows:
- October 15: First public hearing.
- November 5: Second public hearing
Page 72 of 171
- December 3: Council adoption.
Staff recommends Council approval of Ordinance No. 6693.
Rev iewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:December 3, 2018 Item Number:ORD.B
Page 73 of 171
Date: October 10, 2018
To: Auburn City Council
Re: 2019 – 2020 Budget
The purpose of this Budget Memorandum is to summarize the key processes, decisions and changes to
the operating and capital programs included in the 2019-2020 Preliminary Budget.
2019-2020 Budget Policy and Process
Development of the City’s budget is guided by a set of budget policies and Citywide goals and strategies
based upon the City’s long-term vision. The City’s budget policies are directed at conserving fiscal
resources while supporting programmatic strategies. The City maintains a stable financial condition by
managing expenditure budgets to available revenue streams. All funds contain adequate reserve balances,
and the City’s debt is manageable. Budget recommendations reflect a long-range analysis of fiscal trends.
These policies and practices have not only averted serious funding problems in the past, but have enabled
the General Fund to remain on firm financial footing during down times.
Due to continued uncertainty regarding in the economic recovery and recent decisions by the State
Legislature that affect distributions and costs to local governments, departments were provided the
following policy guidance in developing their budgets:
• Departments should assume no significant change in the current level of service.
• Departments should assume no new FTEs or programs unless they are required by State law or
City policy and the additional responsibility cannot be absorbed by existing staff resources, or
department responsibilities to meet current levels of service cannot be carried out by existing staff.
Priority funding of new FTEs would be given to requests that are supported with offsetting revenues
and/or cost savings or that will result in economic development or increased revenue generation.
The City’s budget development process began in April with the departments submitting and entering their
data into the City’s budget module. The Mayor met with each department and Finance during the month of
July to review each department’s requests and provided policy guidance and/or make administrative
changes. Finance provided the salary and benefit portion of each department based upon updated position
allocations from each department. The Mayor’s recommended budget was prepared following these
meetings and presented to Council during a series of public hearings and budget workshops that started in
June as follows:
1. June 5: Fund and budget process overview (workshop #1)
2. Aug 14: Street Capital and Enterprise Funds (workshop #2)
3. Aug 16: General, Proprietary, Capital and Special Revenue Funds (workshop #3)
4. Aug 28: General, Proprietary, Capital and Special Revenue Funds (workshop #4)
5. Oct 15: Public Hearing and General Fund Revenue Trends
The Preliminary 2019-2020 Budget attached to this budget memorandum represents the results and
decisions from these meetings and workshops. The total Citywide Preliminary Budget is $315,500,679 in
2019 and $297,361,591 in 2020. The 2019 budget is 4.1% less than the 2018 budget and the 2020 budget
is 5.7% less than the 2019 budget. Sections 1 and 5 include a detailed presentation of the City’s budget.
The remainder of this memorandum summarizes the key changes included in the 2019-2020 Preliminary
Budget.
Page 74 of 171
ii
2019-2020 Preliminary Budget
Salaries and Benefits
The City budgets all positions at 100% for each year and all fund salaries and benefits include step
increases. All affiliated group salary concessions lapse at the end of 2018 except for the Teamsters, which
goes through 2019. Unaffiliated salary increases in 2019 and 2020 are assumed to be commensurate with
labor contracts.
Benefits include a 15% allowance for increases in medical care and 5% increases in dental and vision care
in 2019 and 2020. Labor and Industries represents an increase of 7.0% in 2019 and 2020. PERS 2 and 3
employer pension rates include a rate increase from 12.67% in 2018 to 13.23% effective July 1, 2019.
All staffing changes are noted on page 20 with total authorized FTEs of 450.6 in 2019 and 2020. This
includes the addition of five new FTEs as part of approved Program Improvements:
• Housing Repair Technician (Administration Department)
• Custodian (Facilities)
• IT Support Lead – Finance Department (Innovation & Technology Department)
• Records Clerk (Legal Department)
• Maintenance Worker (Water Fund)
The net effect of all staffing changes and salary increases will increase Citywide annual salaries and wages
from $41.7 million in 2018 to $43.0 million in 2019 and $44.6 million in 2020. Citywide benefits will increase
from $20.3 million in 2018 to $21.7 million in 2019 and $23.8 million in 2020.
General Fund Budget Highlights
The total General Fund budget, including fund balance, is $90.2 million for 2019 and $87.6 million for 2020.
The 2019 budget is essentially unchanged from 2018; the 2020 budget is a 2.8% decrease from 2019.
[page 92]
General Fund revenue and expenditure highlights include:
• Revenues:
o Property taxes –The City plans a 1% levy increase plus new construction in both 2019 and
2020. [page 58]
o Sales taxes – Fiscal improvement is projected to continue for the local, regional, and national
economies in 2019 and 2020, affecting the City’s sales tax revenues. Sales taxes are projected
to grow by an average of about 3.8% per year from 2018 to 2020, representing an average of
$0.5 million in new revenue annually. This is largely due to growth as well as new Marketplace
Fairness Act (internet sales) tax revenues, which are expected to replace a portion of the
Streamlined Sales Tax mitigation payments that end in September 2019. In addition,
approximately $2.0 million per year in estimated sales tax on construction will be retained in
the General Fund, as opposed to being used as funding for the Save Our Streets program,
which will now be funded from Real Estate Excise Taxes (REET). [pages 57-58]
o Interfund revenues – Beginning in 2019, the City has changed the process for charging for
support services provided by the General Fund to other funds. This will result in charges to
these other funds totaling $2.5 million in 2019 and $2.7 million in 2020 [page 60]
o Other revenues – Building permits and plan check revenues are projected to decline by a
combined $0.8 million in 2019 and continue at that reduced level in 2020 as a result of lower
development activity. [page 61]
Page 75 of 171
iii
• Expenditures:
o General Fund budget – The General Fund budget, exclusive of fund balance, totals $77.8
million after taking into consideration expected staff vacancies of $1.5 million in 2019 and totals
$80.6 million after taking into consideration expected staff vacancies of $2.0 million in 2020, as
compared to a budget of $77.5 million in 2018.
o Fund balance – The projected General Fund fund balance decreases in 2019 and again in
2020 with the following estimated ending fund balances:
• Future Challenges – Several potential challenges may impact the City and affect available revenues
after adoption of the 2019-2020 budget. These include:
o Continued economic growth – The local, regional, and national economies are all growing at a
moderate pace. Nationally, projected growth in gross domestic product (GDP) is expected to be
about 2.7% in 2019 and 1.9% in 2020. Regionally, growth as measured by increases in sales tax
receipts is expected to be 2.9% in 2019 and 2.6% in 2020. Growth in the number of jobs in the
City of Auburn is expected to average 2.7% per year over the next two years. Meanwhile, the City
has been adding new business licenses at an annual rate of about 4%. The City will continue to
monitor the economic outlook on an ongoing basis.
o State legislative action - The State’s 2019 Legislative Session will include the adoption of a two-
year budget. Issues to be addressed by the Legislature in 2019 continue to include transportation
funding and the billions of dollars needed to meet the State Supreme Court’s order mandating
spending increases for K-12 education. As of the writing of this budget, it is not known if the State
Legislature will need to cut local government revenues further in order to balance the State budget.
The General Fund’s Non-Departmental expenses include budgets for retirement contingencies, LEOFF 1
medical obligations, payments for general contracts and services, and budgeting of General Fund ending
fund balance.
Special Revenue Fund Highlights
• The Arterial Street Fund supports major street capital projects. Major projects for 2019 and 2020
include the Lea Hill Safe Routes to Schools project, Lake Tapps Parkway ITS expansion, A Street
loop, and SE 320th Street/116th Avenue SE roundabout project. Funding for arterial street projects
comes from fund balance, motor vehicle fuel taxes, traffic impact fees, real estate excise taxes,
federal/state grants, and developer contributions. This fund’s budget totals $1.8 million in 2019 and
$4.0 million in 2020. [page 199]
• The Local Street Fund supports the City’s Save Our Streets local street transportation program.
Funding for the SOS program in 2019 and 2020 is from Real Estate Excise Taxes (REET). In addition,
the City’s water, sewer and storm drainage utilities each provide $50,000 per year to support utility
projects related to local street improvements. [page 200]
• The Arterial Street Preservation Fund supports arterial street repairs. Major projects include the
annual Arterial Street Preservation program; Auburn Way North Preservation project, Phases 2 and 3;
and the A Street Preservation project. This fund is supported by a 1% utility tax on water, sewer, storm,
garbage, telephone, cable, gas and electric utility services as well as grants. The fund’s budget totals
$3.2 million in 2019 and $4.0 million in 2020. [page 201]
Page 76 of 171
iv
• The Community Development Block Grant (CDBG) Fund is funded with an annual grant from CDBG
which averages $565,000 over the two-year period as well as other grant funds as available [page 114].
The 2019-2020 budget reflects a change in the mechanism for providing minor home repair services,
adding a Housing Repair Technician FTE to perform services that were previously delivered by outside
contractors; this will result in more households being served and reduced wait times for community
members in need of these services [page 290].
• The Cumulative Reserve Fund serves as the City’s general savings or rainy-day fund. This fund is
budgeted to end 2020 with $6.3 million. Budgeted items in this fund for 2019-2020 include transfers
out to support Cemetery cash flow, as needed, and a one-time transfer to the General Fund in 2020.
[page 143]
Capital Project Fund Highlights
• The Capital Improvements Fund budget totals $9.2 million in 2019 and $4.7 million in 2020,
excluding ending fund balance. A significant portion of these expenditures are transfers of REET
monies to other funds for street and other construction projects. Major projects in this fund include
the Downtown Auburn Arts Center project, 104th Avenue Park development, and the City Street Light
Retrofit project. [page 156]
• The Municipal Parks Construction Fund budget totals $2.0 million in 2019 and $0.5 million in 2020.
Major projects include Sunset Park Improvements, Mary Olson Farm – Watts property acquisition, and
Game Farm Park improvements. [page 254]
Enterprise Fund Highlights
• Water, Sewer and Storm Drainage utilities are funded from user fees and charges, system
development charges, interest earnings, and miscellaneous revenues. Funding in the water utility also
includes $7.2 million in planned new debt financing for planned capital projects in 2019. Major utility
projects in the water utility include: the Coal Creek Springs Transmission Main Replacement project,
the Green River Pump Station Emergency Power project, and meter vault replacements; in the sewer
utility: the Large Diameter Pipe Assessment project, pump station electrical improvements, and annual
repair/replacement projects; and in the storm drainage utility: the Vegetation Sorting Facility project and
annual repair/replacement projects. At the end of 2020, the water utility is budgeted to end with $7.4
million in working capital; the Sewer utility with $15.7 million; and the Storm Drainage utility with $14.9
million. [pages 206, 211, 216]
• The Airport Fund expects to receive about $2.1 million in Federal Aviation Administration grants during
2019-2020 to support the runway enhancement project. This fund is budgeted to end 2020 with
$516,000 in working capital. [page 222]
• Revenues at the Cemetery Fund are expected to remain essentially flat in 2019 and 2020. Transfers
from the Cumulative Reserve Fund are budgeted and can be made, if needed, to support the cash
flow needs of this fund in 2019 and 2020. A significant capital project in this fund is the repair and
overlay of cemetery roads that are in poor condition. This fund is budgeted to end 2020 with $118,000
in working capital. [page 257]
Internal Service Funds
• Equipment Rental and Replacement Fund (ERR) has an anticipated ending working capital balance
of $5.2 million in 2020. Major projects in 2019-2020 include improvements to the vehicle storage bay,
fuel tank replacement, and the construction of an additional vehicle maintenance bay. Major equipment
costs for 2019-2020 include the replacement of City vehicles, the purchase of a mower for the Golf
Course; and the purchase of a tractor, ATV, and fuel truck for the Airport. [page 226]
• The Facility Fund is budgeted to end 2020 with $1.0 million. Significant facility maintenance efforts
include the upgrade of HVAC controls and painting, siding, and lighting projects. [page 120]
Page 77 of 171
v
• The Innovation and Technology Fund is projected to end 2020 with $2.3 million in working capital.
Significant IT projects in 2019-2020 include new infrastructure installations, new fiber and wireless
expansion, broadband expansion for digital parity, and a data storage equipment refresh. [page 264]
Program Improvements
• A summary and detail of the funded program improvements are included in this budget. [page 286]
Page 78 of 171
Mission:To provide a service-oriented government that meets the needs of our residents, citizens, and business community.
Vision:Your Premier Community with Vibrant Opportunities
Core Values:Safety, Economy, Environment, Character, Diversity, and Service
City Goals:
BUDGET HIGHLIGHTS:
2019 ꟷ 2020
Budget in Brief
discretionary.
CELEBRATE / LIVABLE COMMUNITY
We will celebrate diversity and come together
to teach, learn, and have fun. We will create
and maintain high-quality neighborhoods,
places, and spaces.
INFRASTRUCTURE
We will balance natural resource protections,
economic prosperity, and cultural vibrancy
in order to build a thriving and long-lasting
community.
SAFETY
We will build and maintain an environment
that promotes public safety and healthy
lifestyle options.
THRIVING LOCAL ECONOMY
We will provide a diverse and vibrant
local economy with opportunities for
residents and businesses.
RESPONSIBLE GOVERNMENT
We will be an efficient, transparent, dedicated,
hardworking, ethical, approachable, and
responsive city government.
h Police labor contracts are up for renegotiation at the end of 2018, and the Teamsters' contract at the end of 2019.
Key issues affecting the 2019-2020 budget process include maintaining the City's ability to provide current levels of service, ensuring that all
new programs were aligned with the Mayor's and Council's priorities, and providing adequate fund balances and reserves. Major budget
highlights include:
h Sales tax revenue growth is projected to average 3.3% per year for the biennium.
h Property tax growth is limited to 1% plus new construction; all banked property tax has been levied.
h Losing two significant sources of General Fund revenue (annexation sales tax credits and streamlined sales tax mitigation payments).
h Demand for services ꟷ including public safety, human services, and transportation ꟷ is increasing faster than expected revenue growth.
h Salaries and benefits represent 60% of the General Fund budget. Overall, about 87% of General Fund expenditures are non-
$0
$20
$40
$60
$80
$100
Taxes Charges for
Service
Intergov'tl Other$ millionsCITY-WIDE REVENUES
BY TYPE
2019: $194.3 M
2020: $189.1 M
$0
$20
$40
$60
$80
$100
General
Fund
Special
Revenue
Funds
Debt
Service
Funds
Capital
Project
Funds
Enterprise
Funds
Internal
Service
Funds$ millionsCITY-WIDE EXPENDITURES
BY FUND TYPE
2019: $207.2 M
2020: $199.7 M
$0
$10
$20
$30
$40
$50
$60
Taxes Licenses &
Permits
Intergov'tl Charges for
Service
Fines &
Forfeitures
Misc$ millionsGENERAL FUND REVENUES
BY TYPE
2019: $72.1 M
2020: $75.2 M
$0
$5
$10
$15
$20
$25
$30
$35
Salaries &
Wages
Personnel
Benefits
Supplies Services &
Charges
Intergov'tl Interfund
Payments
Other$ millionsGENERAL FUND EXPENDITURES
BY CATEGORY
2019: $77.8 M
2020: $80.6 M
Page 79 of 171
GENERAL FUND EXPENDITURES BY DEPARTMENT:
GENERAL FUND EXPENDITURES BY ACTIVITY:
Public Safety 48%
Transportation 5%
Culture & Recreation 16%
General Government 18%
Health & Human Services 1%
All Other 12%
Total 100%
OPERATING BUDGET SUMMARY (2019–2020):
Local Street Improvement Program $ 4.5 M Coal Creek Springs Transmission Main Replacement $ 2.1 M
Auburn Way N Preservation Phase 3 2.0 M Airport Runway Enhancements 1.8 M
Auburn Way N Preservation Phase 2 1.6 M Auburn Arts & Culture Center Renovation 1.5 M
A Street SE Preservation Program 1.6 M Game Farm Park Improvements 1.2 M
Lea Hill Safe Routes to Schools 1.4 M Sewer Pipeline Repair & Replacement Program 1.1 M
Lake Tapps Parkway ITS Expansion 1.1 M
SE 320th St / 116th Ave SE Roundabout 0.4 M
A Street Loop 0.4 M
Auburn Way S Poplar Curve Safety Improvements 0.3 M
SIGNIFICANT NEW PROGRAMS AND INITIATIVES:
Duration
Engineering Annual Traffic Signal Replacement/Improvement ongoing 175,000$ 200,000$
Engineering City Street Light LED Retrofit one-time 1,850,000 -
Engineering Citywide ADA & Sidewalk Improvements ongoing 200,000 200,000
Facilities City Hall Roof Replacement one-time - 350,000
Facilities Citywide HVAC Upgrades one-time 334,700 -
Mayor's Office Homeless Response ongoing 500,000 500,000
Various New FTEs (5) – Net Cost ongoing 384,000 367,000
For more details, the City of Auburn's preliminary 2019-2020 budget is posted on the City's website at:
http://www.auburnwa.gov/BiennialBudget
WHERE
YOUR 2018
PROPERTY
TAX
DOLLAR
GOES:
WHERE
YOUR 2018
SALES TAX
DOLLAR
GOES:
CAPITAL BUDGET SUMMARY (2019–2020):
2019
Cost
2020
Cost
Major Projects Planned for 2019-2020:
Street Projects Other Projects
Program TitleDepartment
65¢- State 26¢- King County 9¢- City
45¢- Auburn School District
9¢-
King
County
2¢-
ST
17¢- All
Others
14¢
City of
Auburn
13¢
State
Human Resources
5.9%
Parks, Arts
& Rec
16.4%
Legal
3.6%
Streets
5.1%
Admin
4.7%
Police
37.1%
Mayor
&
Council
1.5%
SCORE
6.3%
Finance
4.6%
Public
Works
5.4%
Comm
Devel
6.2%
Non-Dept'l
3.3%
Internal Service
Funds
8.5%
Special Revenue Funds
3.0%
Debt Service Funds
2.8%
Enterprise Funds
39.7%
General Fund
46.0%
Other Funds
0.1%2019-2020
Total:
$344.6 million
Transportation
(Arterial Street)
9.3%
Transportation
(Local Street)
7.3%
Transportation
(Arterial
Preservation)
11.5%
Water
17.5%
Sanitary
Sewer
6.7%
Storm
Drainage
8.4%
Parks, Arts
& Recreation
4.0%
General
Municipal
20.8%
Innovation &
Technology
2.2%
Airport
4.7%
Equipment
Rental
7.1%
Cemetery
0.6%
2019-2020
Total:
$62.3 million
Page 80 of 171
-------------------------
Ordinance No. 6693
October 10, 2018
Page 1 of 5
ORDINANCE NO. 6693
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, ADOPTING THE 2019-2020
BIENNIAL OPERATING BUDGET FOR THE CITY OF
AUBURN, WASHINGTON
THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. As required by Chapter 35A.34 RCW, the Mayor of the City of
Auburn has completed and placed on file with the City Clerk of the City of Auburn a
preliminary biennial operating budget for 2019-2020. Notice was published, as
required by law, stating that: a) the Mayor had completed and placed the preliminary
operating budget on file; b) a copy would be provided at the office of the City Clerk
to any taxpayer who requested a copy; c) the City Council of the City of Auburn would
meet on December 3, 2018 at 7:00 p.m. in the Council Chambers of Auburn City Hall,
25 West Main Street, Auburn, Washington for the purpose of fixing the budget and
any taxpayer might appear at such time and be heard for or against any part of the
budget; d) the Mayor provided a suitable number of copies of the detailed preliminary
operating budget to meet the reasonable demands of taxpayers; e) The Mayor and
the City Council met at the time and place designated in the notice and all taxpayers
of the City were given full opportunity to be heard for or against the budget; f) the City
Council has conducted public hearings on October 15, 2018, November 5, 2018, and
December 3, 2018 to consider this preliminary operating budget; g) at the meeting
held by the City Council on the December 3, 2018 the City Council considered
modifications of the proposed operating budget and approved the 2019-2020 biennial
Page 81 of 171
-------------------------
Ordinance No. 6693
October 10, 2018
Page 2 of 5
budget for the City of Auburn as adopted by this Ordinance as shown on Schedule
A.
Section 2. Implementation. The Mayor is authorized to implement those
administrative procedures as may be necessary to carry out the directives of this
legislation.
Section 3. Severability. The provisions of this ordinance are declared to
be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the remainder of
this ordinance, or the validity of its application to other persons or circumstances.
Section 4. Effective Date. This Ordinance shall take effect and be in force
five (5) days from and after its passage, approval and publication as provided by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
Page 82 of 171
-------------------------
Ordinance No. 6693
October 10, 2018
Page 3 of 5
APPROVED AS TO FORM:
____________________________
Steven L. Gross, City Attorney
PUBLISHED:__________________
Page 83 of 171
-------------------------
Ordinance No. 6693
October 10, 2018
Page 4 of 5
Schedule A
Beginning
Fund Balance
2019
Resources
2019
Expenditures
Ending
Fund Balance
$18,037,042 $72,145,986 $77,788,165 $12,394,863
Hotel/Motel Tax 108,571 153,600 160,050 102,121
Drug Forfeiture 376,497 155,000 298,037 233,460
Housing & Community Development 36,458 590,000 590,000 36,458
Business Improvement Area 109,473 55,200 90,000 74,673
Cumulative Reserve 10,124,312 180,200 142,200 10,162,312
City Hall Annex 2010 A&B Bond - 1,664,900 1,664,900 -
Local Revitalization 2010 C&D Bond 11,396 590,300 589,800 11,896
LID #249 1,618 30 - 1,648
LID #350 8,709 7,350 7,400 8,659
Golf / Cemetery 2016 Refunding - 374,100 374,100 -
SCORE 2009 A&B Bond - 2,129,800 2,129,800 -
Water 3,787,175 15,678,500 14,334,065 5,131,610
Sewer 4,267,149 9,104,200 7,842,663 5,528,686
Sewer Metro 3,184,467 18,372,500 18,215,600 3,341,367
Storm Drainage 2,859,814 10,156,900 8,865,312 4,151,402
Solid Waste 5,556,175 16,249,100 16,296,306 5,508,969
Airport 434,633 1,218,600 1,395,593 257,640
Cemetery 441,060 1,187,000 1,363,962 264,098
Insurance 1,928,070 21,000 180,600 1,768,470
Workers' Compensation 2,128,988 1,171,200 818,115 2,482,073
Facilities 1,412,874 3,532,500 3,894,563 1,050,811
Innovation and Technology 2,573,504 6,429,110 6,437,640 2,564,974
Equipment Rental 3,091,626 2,007,606 2,746,591 2,352,641 FIDUCIARY FUNDSFire Pension 2,205,369 120,900 215,120 2,111,149 PERMANENT FUNDSCemetery Endowment Care 1,817,409 45,000 33,000 1,829,409
$64,502,389 $163,340,582 $166,473,582 $61,369,389DEBT SERVICE2019 OPERATING FUNDS BUDGET SUMMARY
Fund
GENERAL FUND
ENTERPRISE FUNDSINTERNAL SERVICE FUNDSTOTAL OPERATING BUDGETSPECIAL REVENUE FUNDSTOTAL OPERATING BUDGET $227,842,971 $227,842,971
Page 84 of 171
-------------------------
Ordinance No. 6693
October 10, 2018
Page 5 of 5
Schedule A
Beginning
Fund Balance
2020
Resources
2020
Expenditures
Ending
Fund Balance
$12,394,863 $75,249,867 $80,586,405 $7,058,325
Hotel/Motel Tax 102,121 164,000 170,310 95,811
Drug Forfeiture 233,460 152,000 310,956 74,504
Housing & Community Development 36,458 539,970 539,970 36,458
Business Improvement Area 74,673 55,200 90,000 39,873
Cumulative Reserve 10,162,312 197,800 4,100,000 6,260,112
City Hall Annex 2010 A&B Bond - 1,658,400 1,658,400 -
Local Revitalization 2010 C&D Bond 11,896 575,100 574,600 12,396
LID #249 1,648 40 - 1,688
LID #350 8,659 100 - 8,759
Golf / Cemetery 2016 Refunding - 376,000 376,000 -
SCORE 2009 A&B Bond - 2,117,000 2,117,000 -
Water 5,131,610 16,323,800 14,408,831 7,046,579
Sewer 5,528,686 9,394,700 7,777,448 7,145,938
Sewer Metro 3,341,367 18,549,300 18,397,800 3,492,867
Storm Drainage 4,151,402 10,399,200 8,831,070 5,719,532
Solid Waste 5,508,969 16,351,600 16,684,052 5,176,517
Airport 257,640 1,258,800 1,097,901 418,539
Cemetery 264,098 1,187,000 1,343,743 107,355
Insurance 1,768,470 23,100 180,600 1,610,970
Workers' Compensation 2,482,073 1,261,900 833,415 2,910,558
Facilities 1,050,811 4,034,500 4,115,862 969,449
Innovation and Technology 2,564,974 6,724,153 7,182,511 2,106,616
Equipment Rental 2,352,641 2,075,495 2,785,735 1,642,401 FIDUCIARY FUNDSFire Pension 2,111,149 125,100 222,320 2,013,929 PERMANENT FUNDSCemetery Endowment Care 1,829,409 45,000 - 1,874,409
$61,369,389 $168,839,125 $174,384,929 $55,823,585SPECIAL REVENUE FUNDSDEBT SERVICE2020 OPERATING FUNDS BUDGET SUMMARY
Fund
GENERAL FUND
TOTAL OPERATING BUDGET $230,208,514 $230,208,514ENTERPRISE FUNDSINTERNAL SERVICE FUNDSTOTAL OPERATING BUDGET
Page 85 of 171
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6694 (Coleman)
Date:
November 27, 2018
Department:
Financ e
Attachments:
Ordinance No. 6694
Budget Impact:
$87,657,708 – 2019
$67,153,077 – 2020
Adminis trative Rec ommendation:
City Counc il to introduce and adopt Ordinance No. 6694, establis hing the City's c apital budget for 2019-
2020.
Background Summary:
Budget Proc es s : In April, the City began the process of developing the budget for the 2019-2020
biennium. This inc luded budget works hops as follows :
- June 5: Fund and budget proc es s overview (workshop #1)
- August 14: Street Capital and Enterprise Funds (works hop #2)
- August 16: General, Proprietary, Capital and Spec ial Revenue Funds (works hop #3)
- August 28: General, Proprietary, Capital and Spec ial Revenue Funds (works hop #4)
During these pres entations and workshops , Counc il provided input and polic y guidanc e to staff.
2019-2020 Preliminary Budget: A copy of the 2019-2020 Preliminary Budget was filed with the City
Clerk, dis tributed to Counc il, and made available to the public on Oc tober 15, 2018.
Operating Budget: Council will adopt the City’s 2019-2020 biennial operating budget s eparately, with the
approval of Ordinanc e No. 6693.
Ordinance No. 6694: Council’s approval of Ordinance No. 6694 will es tablish the City’s 2019-2020
biennial c apital budget. As the c apital budget has been reviewed by Council during the budget
works hops, adoption of Ordinanc e 6694 is sc heduled as follows:
- Oc tober 15: First public hearing.
- November 5: Second public hearing
- December 3: Council adoption.
Staff rec ommends Counc il approval of Ordinance No. 6694.
*See Ordinanc e No. 6693 Budget Memo and Budget in Brief.
Reviewed by Counc il Committees :
Page 86 of 171
Counc ilmember:Staff:Coleman
Meeting Date:Dec ember 3, 2018 Item Number:ORD.C
Page 87 of 171
-------------------------
Ordinance No. 6694
October 10, 2018
Page 1 of 5
ORDINANCE NO. 6694
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, ADOPTING THE 2019-2020
BIENNIAL CAPITAL BUDGET FOR THE CITY OF AUBURN,
WASHINGTON
WHEREAS, in Ordinance No. 6682, the City Council created Chapter 3.06 of
the Auburn City Code to repurpose special capital funds and establish a multi-year
capital budgeting process.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. As required by Chapter 35A.34 RCW, the Mayor of the City of
Auburn has completed and placed on file with the City Clerk of the City of Auburn a
preliminary biennial capital budget for 2019-2020. Notice was published, as required
by law, stating that: a) the Mayor had completed and placed the preliminary capital
budget on file; b) a copy would be provided at the office of the City Clerk to any
taxpayer who would requested a copy; c), the City Council of the City of Auburn would
meet on December 3, 2018 at 7:00 p.m. in the Council Chambers of Auburn City Hall,
25 West Main Street, Auburn, Washington for the purpose of fixing the budget and
any taxpayer might appear at such time and be heard for or against any part of the
budget; d) the Mayor provided a suitable number of copies of the detailed preliminary
capital budget to meet the reasonable demands of taxpayers; e) the Mayor and the
City Council met at the time and place designated in the notice and all taxpayers of
the City of Auburn were given full opportunity to be heard for or against the budget;
f) the City Council has conducted public hearings on October 15, 2018, November 5,
2018, and December 3, 2018 to consider this preliminary capital budget; g) at the
Page 88 of 171
-------------------------
Ordinance No. 6694
October 10, 2018
Page 2 of 5
meeting held by the City Council on the December 3, 2018 the City Council
considered modifications of the proposed capital budget and approved the 2019-
2020 biennial budget for the City of Auburn as adopted by this Ordinance as shown
on Schedule A.
Section 2. Implementation. The Mayor is authorized to implement those
administrative procedures as may be necessary to carry out the directives of this
legislation.
Section 3. Severability. The provisions of this ordinance are declared to
be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the remainder of
this ordinance, or the validity of its application to other persons or circumstances.
Section 4. Effective Date. This Ordinance shall take effect and be in force
five (5) days from and after its passage, approval and publication as provided by law.
Page 89 of 171
-------------------------
Ordinance No. 6694
October 10, 2018
Page 3 of 5
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Steven L. Gross, City Attorney
PUBLISHED:__________________
Page 90 of 171
-------------------------
Ordinance No. 6694
October 10, 2018
Page 4 of 5
Schedule A
Beginning
Fund Balance
2019
Resources
2019
Expenditures
Ending
Fund Balance
Arterial Street $1,492,777 $1,633,100 $1,781,400 $1,344,477
Local Street 1,650,780 1,912,000 2,605,900 956,880
Arterial Street Preservation 1,582,337 2,959,320 3,172,240 1,369,417
Recreational Trails 64,326 7,100 - 71,426
Mitigation Fees 10,886,137 1,196,200 2,980,350 9,101,987
Municipal Park Construction 310,222 2,070,550 2,015,000 365,772
Capital Improvements 10,404,627 5,775,300 8,500,550 7,679,377
Local Revitalization 380,500 104,000 484,500 -
Water 138,010 9,037,400 6,612,686 2,562,724
Sewer 11,210,691 734,700 2,895,900 9,049,491
Storm Drainage 13,328,488 569,900 3,196,900 10,701,488
Airport 146,405 2,093,700 2,140,500 99,605
Cemetery 261,037 133,000 358,100 35,937
Innovation and Technology 1,169,997 - 869,300 300,697
Equipment Rental 3,663,110 2,741,994 3,102,450 3,302,654
$56,689,444 $30,968,264 $40,715,776 $46,941,932CAPITAL PROJECTS2019 CAPITAL FUNDS BUDGET SUMMARY
Fund
SPECIAL REVENUE FUNDSENTERPRISE FUNDSTOTAL CAPITAL BUDGETINTERNAL SERVICE FUNDSTOTAL CAPITAL BUDGET $87,657,708 $87,657,708
Page 91 of 171
-------------------------
Ordinance No. 6694
October 10, 2018
Page 5 of 5
Schedule A
Beginning
Fund Balance
2020
Resources
2020
Expenditures
Ending
Fund Balance
Arterial Street $1,344,477 $3,694,600 $3,995,900 $1,043,177
Local Street 956,880 1,902,000 1,916,300 942,580
Arterial Street Preservation 1,369,417 3,832,640 3,967,840 1,234,217
Recreational Trails 71,426 7,100 - 78,526
Mitigation Fees 9,101,987 1,306,700 741,600 9,667,087
Municipal Park Construction 365,772 590,100 470,000 485,872
Capital Improvements 7,679,377 2,605,200 3,944,300 6,340,277
Local Revitalization - - - -
Water 2,562,724 2,070,200 4,282,305 350,619
Sewer 9,049,491 750,500 1,265,000 8,534,991
Storm Drainage 10,701,488 581,800 2,063,900 9,219,388
Airport 99,605 775,700 778,000 97,305
Cemetery 35,937 - 25,100 10,837
Innovation and Technology 300,697 500,000 500,300 300,397
Equipment Rental 3,302,654 1,594,605 1,331,000 3,566,259
$46,941,932 $20,211,145 $25,281,545 $41,871,532CAPITAL PROJECTS2020 CAPITAL FUNDS BUDGET SUMMARY
Fund
SPECIAL REVENUE FUNDSENTERPRISE FUNDSINTERNAL SERVICE FUNDSTOTAL CAPITAL BUDGET
TOTAL CAPITAL BUDGET $67,153,077 $67,153,077
Page 92 of 171
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5391 (Faber)
Date:
November 7, 2018
Department:
Parks/Art and Recreation
Attachments:
Res #5391
Auburn Symphony Orchestra Contract
Budget Impact:
Current Budget: $75,000
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council approve Resolution 5391
Background Summary:
The City of Auburn has supported the Auburn Symphony Orchestra for the past several years
to assist in promoting and marketing Auburn as a destination for arts and events that in turn
contribute to the economy. Performing art programs serve as an economic driver and the
activities of the Auburn Symphony Orchestra assists in attracting visitors to Auburn. For 2019,
it is proposed that the City enters into a contract with the Auburn Symphony Orchestra with a
specific scope of services for marketing, outreach and audience building, and organization
efforts that assist in showcasing Auburn as a destination for arts and events.
Rev iewed by Council Committees:
Councilmember:Staff:Faber
Meeting Date:December 3, 2018 Item Number:RES.A
Page 93 of 171
----------------------------
Resolution No. 5391
November 7, 2018
Page 1 of 2
RESOLUTION NO. 5 3 9 1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR
TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF
AUBURN AND THE AUBURN SYMPHONY ORCHESTRA
FOR TOURISM PROMOTION SERVICES
WHEREAS, the City is interested in promoting and marketing Auburn as a tourist
Destination; and
WHEREAS, there are activities located and occurring within the corporate
boundaries of the City the promotion of which would be beneficial to the City and to the
residents and businesses of the City; and
WHEREAS one source of such activities is the Auburn Symphony Orchestra, the
Service Provider, herein; and
WHEREAS, a program of advertising for such events would help to insure the
success of such activities by informing people about them encouraging people to attend
and attracting tourists to the City; and
WHEREAS, in order to advertise the City, attract visitors, and encourage tourism
it would be advantageous for the City to contract with the Service Provider for
promotional services in connection therewith.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Mayor is authorized to execute an Agreement between the City
and the Auburn Symphony Orchestra for tourism promotion services, which agreement
shall be in substantial conformity with the agreement attached as Exhibit A.
Page 94 of 171
----------------------------
Resolution No. 5391
November 7, 2018
Page 2 of 2
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this legislation.
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
Dated and Signed this _____ day of _________________, _________.
CITY OF AUBURN
_________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Steven L. Gross, City Attorney
Page 95 of 171
2019 Auburn Symphony Orchestra Contract
October 31, 2018
Page 1 of 6
CITY OF AUBURN and AUBURN SYMPHONY ORCHESTRA
CONTRACT FOR SERVICES
THIS CONTRACT is made and entered into on the _______ day of __________________,
2018, by and between the CITY OF AUBURN, a municipal corporation of the State of
Washington, hereinafter referred to as the “City,” and the AUBURN SYMPHONY ORCHESTRA, a
not-for-profit corporation organized pursuant to 26 U.S.C. 501 (C)(3), hereinafter referred to as
the “Service Provider” or “ASO,” on the following terms and conditions.
1. SCOPE OF SERVICES BY SERVICE PROVIDER The Service Provider shall engage, enrich and
inspire our community through artistically vibrant performances; will uphold the highest
artistic and professional standards; will present a broad range of repertoire; will serve a
wide and diverse audience; and will provide quality educational experiences for all ages.
Service Provider will provide classical music opportunities to area youth through reduced
ticket prices to concerts as well as outreach to Auburn area schools. Service Provider will
actively participate in community events and include City of Auburn logo in all applicable
promotional materials. Service Provider will comply with requirements listed in Attachment
‘A’.
2. TERM OF CONTRACT: The Term of this Contract shall be from January 1, 2019, through
December 31, 2019.
3. COMPENSATION TO SERVICE PROVIDER:
a. The parties understand that the Service Provider operates on a fiscal year that runs
from July 1 through the following June 30, and that its concert season is consistent
with its fiscal year. The City’s fiscal year is from January 1 through the following
December 31. The parties agree that the marketing services provided throughout
the year are adequate consideration for the City to pay the Service Provider its full
consideration due for the calendar year by the end of June each year in order to
support the Service Provider’s budget cycle.
b. The total contract is for $75,000 per calendar year. For 2019, the first payment of
$25,000.00 will be paid on January 31, 2019. The second payment of $25,000.00 will
be paid on March 29, 2019. The third payment of $25,000.00 will be paid on June 3,
2019.
c. Invoicing and Reports. The Service Provider will submit invoices and reports not later
than 30 calendar days before payment is due. For each reporting period, the Service
Provider will provide report outlining how the Service Provider met the performance
measures set forth in this Agreement.
4. NON-APPROPRIATION OF FUNDS: If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City will not be obligated to
Page 96 of 171
2019 Auburn Symphony Orchestra Contract
October 31, 2018
Page 2 of 6
make payments for Services or amounts incurred after the end of the current fiscal period,
and this Agreement will terminate upon the completion of all remaining Services for which
funds are allocated. No penalty or expense shall accrue to the City in the event this
provision applies.
5. RECORDS INSPECTION AND AUDIT: All compensation payments shall be subject to the
adjustments for any amounts found upon audit or otherwise to have been improperly
invoiced and all records and books of accounts pertaining to any work performed under this
Contract shall be subject to inspection and audit by the City for a period of up to three 3
years from the final payment for work performed under this Contract.
6. CONTRACT ADMINISTRATION: This Contract shall be administered by Auburn Symphony
Orchestra Manager Lee Valenta on behalf of the Service Provider and by Mayor or designee
on behalf of the City. Any written notices required by terms of this Contract shall be served
or mailed to the following addressees unless changed by written notice to the other party:
If to the City: City of Auburn, 25 West Main Street, Auburn WA 98001
If to the Service Provider: Auburn Symphony Orchestra, P.O. Box 2186, Auburn WA
98071
7. NOTICES: All notices or communications permitted or required to be given under this
Contract shall be in writing and shall be deemed to have been duly given if delivered in
person or deposited in the United States mail postage prepaid for mailing by certified mail
return receipt requested and addressed if to a party of this Contract to the address set forth
next to such party s signature at the end of this Contract or if to a person not a party to this
Contract to the address designated by a party to this Contract in the foregoing manner Any
party may change his or its address by giving notice in writing stating his or its new address
to any other party all pursuant to the procedure set forth in this section of the Contract.
8. INSURANCE: The Service Provider shall be responsible for maintaining during the term of
this Contract and at its sole cost and expense insurance coverages in amounts not less than
the amounts set forth herein below. The Service Provider shall furnish evidence satisfactory
to the City of all such policies during the term hereof the Service Provider shall take out and
maintain in full force and effect the following insurance policies:
a. Comprehensive general liability insurance including automobile and property
damage insuring the City and the Service Provider against loss or liability for
damages for personal injury death or property damage arising out of or in
connection with the performance by the Service Provider of its obligations
hereunder with minimum liability limits of $1,000,000.00 combined single limit
for personal injury death or property damage in anyone occurrence.
b. Such workmen’s compensation and other similar insurance as may be required
by law.
Page 97 of 171
2019 Auburn Symphony Orchestra Contract
October 31, 2018
Page 3 of 6
9. INDEMNIFICATION: The Service Provider shall indemnify and hold harmless the City and its
officers agents and employees or any of them from any and all claims actions suits liability
loss costs expenses and damages of any nature whatsoever by any reason of or arising out
of the negligent act or omission of the Service Provider its officers agents employees or any
of them relating to or arising out of the performance of this Contract. If a final judgment is
rendered against the City its officers agents employees and or any of them or jointly against
the City and the Service Provider and their respective officers agents and employees or any
of them the Service Provider shall satisfy the same to the extent that such judgment was
due to the Service Providers negligent acts or omissions.
10. RESTRICTION AGAINST ASSIGNMENT: Service Provider shall not assign this Contract or any
interest herein nor any money due or to become due hereunder without first obtaining the
written consent of the City nor shall the Service Provider subcontract any part of the
services to be performed hereunder without first obtaining the written consent of the City.
11. AMENDMENT MODIFICATION OR WAIVER: No amendment modification or waiver of any
condition provision or term of this Contract shall be valid or of any effect unless made in
writing signed by the party or parties to be bound or such party s or parties duly authorized
representative s and specifying with particularity the nature and extent of such amendment
modification or waiver Any waiver by any party of any default of the other party shall not
effect or impair any right arising from any subsequent default Nothing herein shall limit the
remedies or rights of the parties hereto under and pursuant to this Contract.
1. TERMINATION AND SUSPENSION: Either party may terminate this Contract upon Ninety (90)
days written notice to the other party It is provided however that if the Service Provider has
performed services pursuant to the Contract the Service Provider shall be compensated for
such services in accordance with the rate of compensation provided herein.
13. PARTIES IN INTEREST: This Contract shall be binding upon and the benefits and obligations
provided for herein shall inure to and bind the parties hereto and their respective
successors and assigns provided that this section shall not be deemed to permit any transfer
or assignment otherwise prohibited by this Contract This Contract is for the exclusive
benefit of the parties hereto and it does not create a contractual relationship with or exist
for the benefit of any third party including contractors sub contractors and their sureties.
14. COSTS TO PREVAILING PARTY: In the event of litigation or other legal action to enforce any
rights responsibilities or obligations under this Contract the prevailing parties shall be
entitled to receive its reasonable costs and attorney’s fees.
15. APPLICABLE LAW: This Contract and the rights of the parties hereunder shall be governed by
the interpreted in accordance with the laws of the State of Washington and venue for any
action hereunder shall be King County State of Washington provided however that it is
agreed and understood that any applicable statute of limitation shall commence no later
than the substantial completion by the Service Provider of the services.
Page 98 of 171
2019 Auburn Symphony Orchestra Contract
October 31, 2018
Page 4 of 6
16. CAPTIONS HEADINGS AND TITLES: All captions headings or titles in the paragraphs or
sections of this Contract are inserted for convenience of reference only and shall not
constitute a part of this Contract or act as a limitation of the scope of the particular
paragraph or sections to which they apply As used herein where appropriate the singular
shall include the plural and vice versa and masculine feminine and neuter expressions shall
be interchangeable Interpretation or construction of this Contract shall not be affected by
any determination as to who is the drafter of this Contract this Contract having been
drafted by mutual agreement of the parties.
17. SEVERABLE PROVISIONS: Each provision of this Contract is intended to be severable If any
provision hereof is found by a court of competent jurisdiction to be illegal or invalid or not
applicable to any person or circumstance for any reason whatsoever such illegality invalidity
or non applicability shall not affect the legality or validity of the remainder of this Contract
or its applicability to other persons or circumstances.
18. ENTIRE AGREEMENT: This Contract contains the entire understanding of the parties hereto
in respect to the transactions contemplated hereby and supersedes all prior agreements
contracts and understandings between the parties with respect to such subject matter.
19. COUNTERPARTS: This Contract may be executed in multiple counterparts each of which
shall be one and the same Contract and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
IN WITNESS WHEREOF the parties hereto have caused this Contract to be executed effective the
day and year first set forth above:
AUBURN SYMPHONY ORCHESTRA CITY OF AUBURN
_________________________________ ____________________________________
Nancy Backus, Mayor
Title:___________________________
Date:___________________________ Date:_______________________________
ATTEST:
____________________________________
Shawn Campbell, City Clerk
APPROVED AS TO FORM:
____________________________________
Steven Gross, City Attorney
Page 99 of 171
2019 Auburn Symphony Orchestra Contract
October 31, 2018
Page 5 of 6
Contractor: Auburn Symphony Orchestra
Contract #______
ATTACHMENT A
Scope of Services
Scope of Work:
1. Auburn Symphony Orchestra (ASO) will engage, enrich and inspire our community through
artistically vibrant performances; will uphold the highest artistic and professional standards;
will present a broad range of repertoire; will serve a wide and diverse audience; and will
provide quality educational experiences for all ages.
2. ASO will produce, at the minimum, three full symphony programs, four chamber concerts,
three summer concerts each performing arts season.
3. ASO will conduct outreach into Auburn public schools and offer reduced price student
tickets.
4. Conduct outreach to new audiences through programming and marketing efforts.
5. Participate in community events and/or festivals through hosting a booth and/or partnering
to present programming as part of the event program.
Service Provider Agrees to:
1. Credit the City of Auburn in all appropriate public announcements, programs, advertising,
and other forms of notice relating to the activity and service covered under this agreement
and produced by, for, and under the direction of the organization. Where possible, the City
of Auburn logo should be used. If logo is not appropriate, ASO may list the funder as : City
of Auburn.
2. Provide access to members of the City Council and Auburn Arts Commission for purposes of
evaluation to at least three performances each year.
3. Meet with the City Council, Arts Commission, or the Arts Coordinator once during the
contract period, to provide information regarding programming and administration of the
programs.
4. Provide the City of Auburn reports and data as outlined as part of the payment schedule.
5. Make available to the City of Auburn the service providers financial and other records, upon
request, to determine compliance with this agreement.
6. Include City Council members and Arts Commissioners in their mailing list
Payment Schedule
Phase I: To be completed by January 31, 2019. NTE $25,000.00 upon receipt or completion of the
following:
• Full execution of this contract
• Receipt of completed invoice
• Receipt of schedule of activities and programming for 2018-19 performing arts season
Page 100 of 171
2019 Auburn Symphony Orchestra Contract
October 31, 2018
Page 6 of 6
• Submission of all printed material and copies of paid advertisements completed between
June 2018 and January 20191.
• Attendance reports for concerts; including zip code demographic summary of patrons and
student discount tickets claimed, and tracking of new versus returning attendees.
• Outline summary of outreach activities and community participation efforts
• Receipt of annual report from prior ASO fiscal year
• Submission of marketing plan and budget for ASO 2018-2019 performing arts season
Phase II: To be completed by March 29, 2019. NTE $25,000.00 upon receipt or completion of the
following:
• Receipt of completed invoice
• Submission of all printed material and copies or documentation of paid advertisements
completed between January 2019 and March 2019
• Attendance reports for ASO concerts; including zip code demographic summary of patrons
and student discount tickets claimed, and tracking of new versus returning attendees.
• Outline summary of outreach activities and community participation efforts
Phase III: To be completed by June 3, 2019. NTE $25,000.00 upon receipt or completion of the
following:
• Receipt of completed invoice
• Submission of all printed material and copies of paid advertisements completed between
March 2019 and June 2019.
• Attendance reports for ASO concerts; including zip code demographic summary of patrons
and student discount tickets claimed, and tracking of new versus returning attendees.
• Outline summary of outreach activities and community participation efforts
• Summary of annual fundraiser
1 NOTE: While this Contract covers performances in 2018 and 2019, references are made to the ASO’s 2018-2019
season, which includes periods covered in this Contract.
Page 101 of 171
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5392 (Gaub)
Date:
November 27, 2018
Department:
Public Works
Attachments:
Resolution No. 5392
Exhibit A
Exhibit B
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Adoption of Resolution No. 5392.
Background Summary:
Summary: Resolution No. 5392 authorizes the M ayor to amend the current lease
with Classic Helicopter Corp. to address Classic Helicopters inability to meet the
Development Agreement terms and to provide office space for the City’s Airport
Management staffing.
Background: The City of Auburn and Classic Helicopter Corporation entered into a Lease
Agreement for office space in the 506 building and land, which commenced on June 10,
2016 and was approved under Resolution 5227. Incorporated as part of the Lease
Agreement as Exhibit C the Parties entered into a separate “Future Development Agreement”
which required Classic to meet certain performance measures by previously agreed to
timelines moving toward Classics development of permanent space on the Airport. Failure to
do so represented a breach of contract.
On September 7, 2017 the Parties agreed to amend the Future Development Agreement
postponing the timelines for all performance measures by one year. Classic failed to meet
the amended timeline for the first performance measure and as a result, on June 30, 2018
became in default of the Lease Agreement.
Throughout the entirety of the Lease Agreement Classic has maintained good standing and
timeliness regarding all other provisions of the Agreement, including lease payments. Classic
further wishes to remain operational at the Auburn Airport through the 12/31/2019 expiration
of the Lease term.
In 2018 the City and Council decided to bring the management of the Auburn Airport in-
house. In an effort to provide office space for the new Airport Manager, Classic expressed a
willingness to relinquish a portion of the office space they have been occupying in return for
removal of the Future Development Agreement and any requirements of that Agreement from
the Lease and addition of language concerning any potential complaints to FAA regarding
aviation verses non-aviation use of the lease space upon the expiration of the lease.
Page 102 of 171
Because the City values its relationship with Classic Helicopter and Classic has remained in
good standing with all provisions of the Lease Agreement with exception to those required in
the Future Development Agreement and Classic is willing to relinquishing space to the City
for the incoming Airport Manager, it is in the best interest of the City to amend the Lease
Agreement with Classic Helicopter Corporation.
Rev iewed by Council Committees:
Councilmember:Staff:Gaub
Meeting Date:December 3, 2018 Item Number:RES.B
Page 103 of 171
----------------------------
Resolution No.
(Date)
Page 1 of 2
RESOLUTION NO. 5 3 9 2
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR TO EXECUTE AN AMENDMENT TO
THE LEASE AGREEMENT BETWEEN THE CITY OF
AUBURN AND CLASSIC HELICOPTER
CORPORATION
WHEREAS, the City and Classic Helicopter Corporation (“Classic”) entered
into a Lease Agreement for building and land, which commenced on June 10, 2016
and was approved by Resolution 5227; and
WHEREAS, the lease required Classic to develop hangar space,
periodically meeting performance measures and timelines; and
WHEREAS, Classic has not met the required performance measures and
timelines, and no longer desires to improve the land; and
WHEREAS, the City desires to convert a portion of the building that is
currently leased to Classic to an office for the Airport Manager; and
WHERAS, it is in the City’s interest to amend the lease to achieve both
objectives.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Mayor is authorized to execute an amendment to the
lease agreement between the City of Auburn and Classic Helicopter Corporation
dated June 10, 2016, which amendment shall be in substantial conformity to the
“1st Addendum” to the Lease Agreement,” which is attached as Exhibit “A’.
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this legislation.
Page 104 of 171
----------------------------
Resolution No.
(Date)
Page 2 of 2
Section 3. This Resolution will take effect and be in full force on passage
and signatures hereon.
Dated and Signed this _____ day of _________________, 2018.
CITY OF AUBURN
______________________________
NANCY BACKUS, MAYOR
ATTEST:
______________________________
Shawn M. Campbell, MMC, City Clerk
APPROVED AS TO FORM:
______________________________
Steven L. Gross, City Attorney
Page 105 of 171
First Amendment to Lease Agreement between City of Auburn and Classic Helicopter Corporation
Original Lease under Resolution 5227 Page 1
1ST ADDENDUM TO THE LEASE AGREEMENT
BETWEEN THE CITY OF AUBURN AND CLASSIC HELICOPTER CORPORATION
RELATING TO THE AUBURN MUNICIPAL AIRPORT
THIS ADDENDUM is made and entered into this day of _______ ,
2018, by and between the CITY OF AUBURN, a municipal corporation of the State of
Washington (“City”), and Classic Helicopter Corporation (“Lessee”).
W I T N E S S E T H:
WHEREAS, The City and Classic Helicopter Corporation entered into a Lease
Agreement for building and land, which commenced on June 10, 2016 and was approved under
Resolution 5227; and
WHEREAS, The parties also executed a separate “Future Development Agreement,”
which was incorporated into the Lease Agreement as Exhibit C; and
WHEREAS, The Future Development Agreement set forth certain performance measures
and timelines Lessee was required to meet to stay in compliance with the Lease Agreement; and
WHEREAS, On September 7, 2017 the Parties executed an addendum to the Future
Development Agreement to delay the timelines for all performance measures by one year; and
WHEREAS, Lessee did not meet the revised performance measure timelines and
defaulted on the amended lease on June 30, 2018; and
WHEREAS, The City desires to take back a portion of the office space in the 506
building currently leased to Lessee for the future office of The City’s Airport Manager; and
WHEREAS, The City values its relationship with Classic Helicopter Corporation and
Classic Helicopter Corporation values its relationship with the City,
NOW THEREFORE in consideration of their mutual covenants, conditions and promises,
the PARTIES HERETO HEREBY AGREE as follows:
Upon execution of this Addendum or December 10, 2018, whichever is later, the
following paragraphs and/or exhibits shall be replaced, amended, stricken and/or added as
follows:
1. Paragraph 1.1 shall be replaced with the following:
For and in consideration of the rent and faithful performance by Lessee of the terms and
conditions and the mutual covenants hereof, City does hereby lease to Lessee, and Lessee does
hereby lease from Lessor, 1,050 square feet in the 506 building which shall include: Back East
Room/510, Bathroom in the Back East Room, Instr. 1, Instr. 2, and the Flight Planning Room
(collectively, the “Improvements”), and Seventeen thousand square feet (17,000) of land legally
Page 106 of 171
First Amendment to Lease Agreement between City of Auburn and Classic Helicopter Corporation
Original Lease under Resolution 5227 Page 2
described in Exhibit A, attached hereto and incorporated herein, hereinafter referred to as the
“Premises”, which Premises consist of approximately eighteen thousand, fifty (18,050)
combined square feet of office and land, as depicted on the Site Plan(s) attached hereto as
Exhibits B-1.2 (506 building) and B-2 (Land Area) incorporated by this reference. The Premises
are situated in the County of King, State of Washington, and are located at the Auburn Municipal
Airport (the “Airport”).
2. Paragraph 1.5 “Common Areas” shall be replaced with the following:
Common Areas - Certain areas totaling 707 square feet located within the 506 building are
defined as “Common Areas” and are depicted in Exhibit B, these areas include: The front lobby
(190 sqft), corridors (242 sqft), public restrooms (146 sqft), storage closet (41 sqft), kitchen area
(77 sqft) and coat closet (11 sqft). Common Areas are assessed a maintenance fee of $12.81 per
square foot per year. Lessees are charged a percentage of the total per square foot maintenance
fee in accordance with each Lessees percentage of the total leased space, excluding the common
areas. Classic Helicopters percentage of the total leased space per there leased space in the 506
building is be 51% and shall therefore be assessed $6.53 per square foot, per year for the
common area maintenance. Maintenance items included for the common areas shall include but
not be limited to: Maintenance of common areas including paint, carpet, wall repair, ceilings,
light fixtures, bulb replacement, bathroom supplies and toiletries, kitchen area maintenance and
janitorial services of the common areas. Adjustments for assessment charged for the common
area space shall be adjusted based upon the annual CPI adjustment and in the same manner
outlined in Section 3.2.
3. Exhibit B-1 and all references thereto shall be replaced with Exhibit B-1.2. A copy of
which is hereby attached to this addendum and incorporated into the Lease Agreement by this
reference.
4. Article 8, Airport Future Development Agreement, any addendums to the Future
Development Agreement and Exhibit C are stricken from the Lease Agreement.
5. A new paragraph 20.13 is added to the Lease to read as follows:
“Lessee promises not to make, in any form or manner, a complaint or report to the FAA
regarding Lessor’s operation, management, or use of the Airport once this Lease expires or
terminates. The parties acknowledge that this provision was specifically bargained for by
each, and Lessee agrees that its obligation under this paragraph shall survive expiration and
termination of the Lease.”
Page 107 of 171
First Amendment to Lease Agreement between City of Auburn and Classic Helicopter Corporation
Original Lease under Resolution 5227 Page 3
ALL OTHER TERMS AND CONDITIONS AGREED TO IN THE LEASE AGREEMENT
BETWEEN THE CITY OF AUBURN AND CLASSIC HELICOPTER CORPORATION IN
LEASE AGREEMENT DATED JUNE 10, 2016 SHALL REMAIN THE SAME.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
[Signatures on the following pages]
Page 108 of 171
First Amendment to Lease Agreement between City of Auburn and Classic Helicopter Corporation
Original Lease under Resolution 5227 Page 4
Dated and Signed this ____day of __________________, 2018.
Classic Helicopter Corporation:
___________________________
F. Greg Baker, Secretary/Treasurer
STATE OF WASHINGTON )
) ss.
County of _______________ )
The undersigned Notary Public hereby certifies: That on this ____ day of _____________,
20____, personally appeared before me ____________________________________ (name),
________________________________(title), and ____________________________________
(name), ________________________________(title), to me known to be the individual(s)
described in and who executed the within instrument, and acknowledged that he/she/they signed
and sealed the same as his/here/their free and voluntary act and deed, for the purposes and uses
therein mentioned, and on oath stated that he/she/they was/were duly authorized to execute said
document on behalf of ___________________________.
In Witness Whereof I have hereunto set my hand and affixed my official seal the day and
year first above written.
Notary Public in and for the State of Washington,
Residing at
My commission expires
Page 109 of 171
First Amendment to Lease Agreement between City of Auburn and Classic Helicopter Corporation
Original Lease under Resolution 5227 Page 5
Dated and Signed this ______day of _______________________, 2018.
CITY OF AUBURN:
___________________________
NANCY BACKUS, Mayor
APPROVED AS TO FORM:
__________________________
Steven L. Gross, City Attorney
STATE OF WASHINGTON )
) ss.
County of _______________ )
The undersigned Notary Public hereby certifies: That on this ____ day of _____________,
20____, personally appeared before me ____________________________________ (name),
________________________________(title), and ____________________________________
(name), ________________________________(title), to me known to be the individual(s)
described in and who executed the within instrument, and acknowledged that he/she/they signed
and sealed the same as his/here/their free and voluntary act and deed, for the purposes and uses
therein mentioned, and on oath stated that he/she/they was/were duly authorized to execute said
document on behalf of ___________________________.
In Witness Whereof I have hereunto set my hand and affixed my official seal the day and
year first above written.
Notary Public in and for the State of Washington,
Residing at
My commission expires
Page 110 of 171
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Page 111 of 171
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5393 (Gaub)
Date:
November 27, 2018
Department:
Public Works
Attachments:
Resolution No. 5393
Exhibit A
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Adoption of Resolution No. 5393.
Background Summary:
Summary: Resolution No. 5393 authorizes the M ayor to enter into a lease extension
with SpanaFlight LLC for office space and airplane tie-downs at the Auburn Airport.
Background: SpanaFlight LLC, has leased office space and airplane tie-downs out at the
Auburn Airport since July 2016 (RES 5232) for fixed-wing flight training operations. The
current term is set to expire December 31, 2018. SpanaFlight has approached the City
expressing interest in extending the lease through the 2020 calendar year. City staff believe
that it is in the best interest of the public to extend the lease with SpanaFlight LLC, based in
substantial conformity to the following addendum.
Rev iewed by Council Committees:
Councilmember:Staff:Gaub
Meeting Date:December 3, 2018 Item Number:RES.C
Page 112 of 171
----------------------------
Resolution No 5393.
(December 3, 2018)
Page 1 of 2
RESOLUTION NO. 5 3 9 3
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR TO EXECUTE AN AMENDMENT TO
THE LEASE AGREEMENT BETWEEN THE CITY OF
AUBURN AND SPANAFLIGHT, LLC.
WHEREAS, the City and SpanaFlight, LLC (“SpanaFlight”) entered into a
Lease Agreement for building and tie-downs, which commenced on July 1, 2016
and was approved by Resolution 5232; and
WHEREAS, On December 20, 2016 the City and SpanaFlight elected to
extend the term of the Lease through December 31, 2017 with an additional option
to extend again through December 31, 2018; and
WHEREAS, On November 17, 2017 and November 20, 2017 emails were
sent, first by SpanaFlight with a response by the City of both Parties desire to
exercise the option to extend the lease through December 31, 2018; and
WHEREAS, Both the City and SpanaFlight desire to extend the Lease yet
again;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Mayor is authorized to execute an amendment to the
lease agreement between the City of Auburn and SpanaFlight, LLC dated June
22, 2016, which amendment shall be in substantial conformity to the “3rd
Addendum” to the Lease Agreement,” which is attached as Exhibit “A’.
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this legislation.
Page 113 of 171
----------------------------
Resolution No 5393.
(December 3, 2018)
Page 2 of 2
Section 3. This Resolution will take effect and be in full force on passage
and signatures hereon.
Dated and Signed this _____ day of _________________, 2018.
CITY OF AUBURN
______________________________
NANCY BACKUS, MAYOR
ATTEST:
______________________________
Shawn M. Campbell, MMC, City Clerk
APPROVED AS TO FORM:
______________________________
Steven L. Gross, City Attorney
Page 114 of 171
RES 5393 - Third Amendment to Lease Agreement between City of Auburn and SpanaFlight LLC
Original Lease under Resolution 5232 Page 1
3rd ADDENDUM TO THE LEASE AGREEMENT
BETWEEN THE CITY OF AUBURN AND SPANAFLIGHT LLC
THIS ADDENDUM is made and entered into this day of ,
2018, by and between the CITY OF AUBURN, a municipal corporation of the State of
Washington (hereinafter referred to as the “City”), and SpanaFlight LLC (hereinafter referred
to as “Lessee”), as an addendum to the Lease Agreement between the parties for space located
on the Auburn Municipal Airport commencing on the 1st day of ____July__, 2016.
W I T N E S S E T H:
WHEREAS, The City and SpanaFlight LLC entered into a Lease Agreement for building
space and two (2) airplane tie-downs, on June 22, 2016 approved under Resolution 5232; and
WHEREAS, The Lease Agreement commenced on July 1, 2016 and expired on
December 31, 2016; and
WHEREAS, On December 20, 2016 The City and SpanaFlight LLC agreed to extend the
lease beginning January 1, 2017 until December 31, 2017 with an option to extend until
December 31, 2018 memorialized in the Second Addendum to the Lease Agreement; and
WHEREAS, On November 17, 2017 SpanaFlight sent an email to City of Auburn Real
Property Analyst, Josh Arndt expressing their wishes to exercise the 2018 option allowed in the
second addendum; and
WHEREAS, On November 20, 2017 The City sent a response to SpanaFlight accepting
of SpanaFlight’s desire to exercise the 2018 option; and
WHEREAS, On November 2, 2018 following communication between the City and
SpanaFlight, SpanaFlight indicated a desire to extend their lease for an additional 2 year period
ending December 31, 2020;
NOW THEREFORE in consideration of their mutual covenants, conditions and promises,
the PARTIES HERETO HEREBY AGREE as follows:
1. This Lease shall be extended beginning January 1, 2019 through December 31, 2019. All
other terms and conditions set forth in Section 2.1 shall apply.
2. Section 2.2 shall be amended to read: Unless either party provides written notice of the
contrary to the other party no later than September 30, 2019, the term of this lease shall
automatically extend an additional twelve (12) months beginning January 1, 2020 and
expiring December 31, 2020 (renewal term). Written notice shall be in the form of
certified mail, return receipt requested, or via electronic transmission (email) sent to those
persons identified in Article 12. If either party does provide written or electronic notice
not to exercise the renewal term Lessee agrees to vacate the premises peacefully by the
Page 115 of 171
RES 5393 - Third Amendment to Lease Agreement between City of Auburn and SpanaFlight LLC
Original Lease under Resolution 5232 Page 2
end of the current term. Further, Lessor shall have the right to market the Premises to
future prospective tenants beginning sixty (60) days prior to the end of the current term.
Marketing of the Premises shall include, but not be limited to: posting of signs on the
Premises or its improvements, photographs and tours of the Premises and its
improvements. Entering upon the Premises for the purpose of tours shall be conducted in
accordance with Article 13.
3. Section 3.1 shall be amended to read: For Lease Payments due January through
December 2019, Lessee agrees to pay to the City of Auburn a Base Rent of $925.00 per
month. For Lease payments due in the Renewal Term (January – December, 2020),
Lessee agrees to pay to the City of Auburn a Base Rent of $950.00 per month. In addition
to the Base Rent, Lessee shall pay a monthly security fee of $10.00 per door and a
statutory leasehold excise tax of 12.84% of the monthly base rent and security fee
combined, imposed by RCW Chapter 82.29. The base rent, security fee and leasehold tax
(together “Rent”) shall equal $1,055.05 per month January through December 2019 and
$1,083.26 per month January through December 2020. Rent shall be paid in full at the
office of the Airport Manager or at such other office as may be directed in writing by the
City, on the 1st calendar day of the month in advance. Rent shall be paid without notice,
demand, offset, abatement or deduction of any kind. If commencing or extending on a
date other than the first (1st) day of the month then the Rent shall be prorated on a per
diem basis and paid in full through the end of the current month upon commencement of
the Lease.
4. Notices sent in accordance with Article 12 shall be amended to the following recipients:
To the City: City of Auburn
Attn: Josh Arndt – Real Property Analyst
25 W Main
Auburn, WA 98001
Jarndt@auburnwa.gov
And
City of Auburn
Attn: Ingrid Gaub – Director of Public Works
25 W Main
Auburn, WA 98001
Igaub@auburnwa.gov
To Lessee: SpanaFlight, LLC
Attn: Doug Miller
16705 103rd Ave Ct E
Puyallup, WA 98374
Doug@Spanaflight.com
Page 116 of 171
RES 5393 - Third Amendment to Lease Agreement between City of Auburn and SpanaFlight LLC
Original Lease under Resolution 5232 Page 3
This addendum shall take effect January 1, 2019 at which time the above shall amend and
supersede the above referenced sections of the original Lease which commenced on July 1, 2016.
ALL OTHER TERMS AND CONDITIONS AGREED TO IN THE LEASE AGREEMENT
BETWEEN THE CITY OF AUBURN AND SPANAFLIGHT LLC IN LEASE AGREEMENT
DATED JUNE 22, 2016 AND COMMENCING ON JULY 1, 2016 SHALL REMAIN THE
SAME.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
[Signatures on the following pages]
Page 117 of 171
RES 5393 - Third Amendment to Lease Agreement between City of Auburn and SpanaFlight LLC
Original Lease under Resolution 5232 Page 4
Dated and Signed this ____day of ______________, 2018.
SpanaFlight, LLC:
___________________________
Douglas Miller, Owner/CEO
STATE OF WASHINGTON )
) ss.
County of _______________ )
The undersigned Notary Public hereby certifies: That on this ____ day of _____________,
20____, personally appeared before me ____________________________________ (name),
________________________________(title), and ____________________________________
(name), ________________________________(title), to me known to be the individual(s)
described in and who executed the within instrument, and acknowledged that he/she/they signed
and sealed the same as his/here/their free and voluntary act and deed, for the purposes and uses
therein mentioned, and on oath stated that he/she/they was/were duly authorized to execute said
document on behalf of ___________________________.
In Witness Whereof I have hereunto set my hand and affixed my official seal the day and
year first above written.
Notary Public in and for the State of Washington,
Residing at
My commission expires
Page 118 of 171
RES 5393 - Third Amendment to Lease Agreement between City of Auburn and SpanaFlight LLC
Original Lease under Resolution 5232 Page 5
Dated and Signed this ______day of _________________, 2018.
CITY OF AUBURN:
___________________________
NANCY BACKUS, Mayor
APPROVED AS TO FORM:
__________________________
Steven L. Gross, City Attorney
STATE OF WASHINGTON )
) ss.
County of _______________ )
The undersigned Notary Public hereby certifies: That on this ____ day of _____________,
20____, personally appeared before me ____________________________________ (name),
________________________________(title), and ____________________________________
(name), ________________________________(title), to me known to be the individual(s)
described in and who executed the within instrument, and acknowledged that he/she/they signed
and sealed the same as his/here/their free and voluntary act and deed, for the purposes and uses
therein mentioned, and on oath stated that he/she/they was/were duly authorized to execute said
document on behalf of ___________________________.
In Witness Whereof I have hereunto set my hand and affixed my official seal the day and
year first above written.
Notary Public in and for the State of Washington,
Residing at
My commission expires
Page 119 of 171
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5394 (Hinman)
Date:
November 28, 2018
Department:
Adminis tration
Attachments:
Resolution No. 5394
2019 CDBG Annual Action Plan
Budget Impact:
Adminis trative Rec ommendation:
City Counc il adopt Res olution No. 5394
Background Summary:
The Hous ing and Urban Development (HUD) Annual Ac tion Plan is a requirement of all Community
Development Bloc k Grant (CDBG) entitlement jurisdic tions to rec eive their annual fund allocation. The
2019 Action Plan details what projec ts will be undertaken us ing CDBG funds in Auburn during the
2019 program year.
Reviewed by Counc il Committees :
Counc ilmember:Staff:Hinman
Meeting Date:Dec ember 3, 2018 Item Number:RES.D
Page 120 of 171
----------------------------
Resolution No. 5394
November 14, 2018
Page 1 of 2
RESOLUTION NO. 5394
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, ADOPTING
2019 COMMUNITY DEVELOPMENT BLOCK GRANT
ACTION PLAN FOR THE CONSOLIDATED PLAN
YEARS 2015-2019.
WHEREAS, the City of Auburn was designated as an entitlement
community by the U.S. Department of Housing and Urban Development (HUD)
for its Community Development Block Grant (CDBG) Program; and
WHEREAS, the primary objection of the Consolidated Plan and CDBG
Program is the development of viable urban communities by providing decent
housing and a suitable living environment and expanding economic
opportunities, principally for persons of low income and moderate income; and
WHEREAS, to be eligible for funding, the City of Auburn must annually
update the action plan for its Consolidated Plan that serves as a federally
required planning document to guide the City of Auburn’s human service and
community development efforts; and
WHEREAS, the planning process to develop the Consolidated Plan
involved citizen participation and guidance from non-profit and governmental
agencies serving low income residences in the community; and
WHEREAS, the City Council of the City of Auburn heard and considered
public comment about its proposed 2018 Action Plan.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Page 121 of 171
----------------------------
Resolution No. 5394
November 14, 2018
Page 2 of 2
Section 1. As required by 24 CFR 91, the City adopts the 2019 Action
Plan for the Consolidated Plan for years 2015-2019.
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this legislation.
Section 3. This Resolution will take effect and be in full force on
passage and signatures hereon.
Dated and Signed this _____ day of _________________, 2018.
CITY OF AUBURN
______________________________
NANCY BACKUS, MAYOR
ATTEST:
______________________________
Shawn M. Campbell, MMC, City Clerk
APPROVED AS TO FORM:
______________________________
Steven L. Gross, City Attorney
Page 122 of 171
Annual Action Plan
2019
1
OMB Control No: 2506-0117
Executive Summary
AP-05 Executive Summary - 91.200(c), 91.220(b)
1. Introduction
Each year the City of Auburn executes specific actions to implement the goals and strategies of the
Consolidated Plan for Years 2015-2019. Actions that will be undertaken in 2019 are outlined in this
Annual Action Plan.
The City of Auburn anticipates the receipt of approximately $604,000 in Community Development Block
Grant (CDBG) funds in 2019. In addition to CDBG funds, the City allocates 0.76% of the City's General
Funds to Human Services. Human Services oversees and is responsible for providing and managing
financial resources to more than 30 non-profit agencies that serve the Auburn community,
administering the local housing repair program, and developing collaborations among community
partners to strengthen the response to residents in need.
The 2019 Action Plan proposes to allocate $90,000 of CDBG funds to public services. Most of those
funds ($60,000) will be used to provide dental and medical care to uninsured or under insured low
income Auburn residents. $20,000 will be allocated to overnight shelter and homelessness intervention
services for youth and young adults, in keeping with our Consolidated Plan priorities. The remaining
$10,000 will be used for employment training.
Approximately $100,000 of the CDBG funds will be allocated to program administration, which includes
planning and citizen participation. The remaining $414,000 will be allocated to residential rehabilitation,
including an internal program service delivery shift to increase program efficiency.
The City of Auburn is committed to continuing to focus on achieving solutions to recurring social
problems and achieving a greater collaboration among service providers. Overall the implementation of
the Consolidated Plan is progressing as planned and all of the activities included are underway.
2. Summarize the objectives and outcomes identified in the Plan
This Action Plan allocates a total of $604,000 dollars in anticipated 2019 Community Development Block
Grant funds, to support the Community Development Block Grant program. With the overall goal of
reducing the number of people living in poverty within the City of Auburn, the following objectives and
outcomes will be employed:
1. Support decent, affordable housing for low income residents
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Annual Action Plan
2019
2
OMB Control No: 2506-0117
2. Support homelessness intervention strategies targeting youth
3. Support low- and moderate-income neighborhoods
4. Support accessibility to affordable health care
5. Administer the Community Development Block Grant program to meet the community needs
and HUD requirements
To accomplish these outcomes and objectives, the City invests in programs that meet the community
basic needs, increase self-sufficiency, provide economic opportunity and develop a safe community.
3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or
projects.
During the past year Auburn has accomplished significant achievement on its programs and impacted
the lives of thousands of residents. In 2017 alone, projects funded by the City completed the following:
52 low- to moderate-income Auburn homeowners received housing repair services. Roughly
70% of these homeowners were seniors.
18 Low-income Auburn residents received job training assistance. At least half obtained and
maintained their job.
Over 100 low to moderate income residents received free or low cost medical and/or dental
care
4. Summary of Citizen Participation Process and consultation process
Summary from citizen participation section of plan.
The city is engaged in a public participation process for the 2019 Annual Action Plan, as outlined below:
Drafts of the Action Plan have been made available for public at City Hall and notices of its public
view were publicized in the local newspaper as of October 10, 2018
Request for public comment was emailed to service agencies on October 11, 2018 seeking input
through November 9, 2018
A public hearing was provided on November 5, 2018, during the City Council meeting to receive
input on the 2019 Annual Action Plan
The City of Auburn in conjunction with the Consortium consulted with multiple public and private
agencies during the development of the consolidated plan. Agencies that participated in consultations
included: the King County Housing Authority, King County All Home, other government human service
providers and nonprofit agencies delivering services in Auburn and the sub-region.
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Annual Action Plan
2019
3
OMB Control No: 2506-0117
In addition to conducting consultations during the development of the plan, the City of Auburn
collaborates and works closely with numerous coalitions, committees and government entities.
5. Summary of public comments
No public comments were received.
6. Summary of comments or views not accepted and the reasons for not accepting them
No public comments were received.
7. Summary
Page 125 of 171
Annual Action Plan
2019
4
OMB Control No: 2506-0117
PR-05 Lead & Responsible Agencies - 91.200(b)
1. Agency/entity responsible for preparing/administering the Consolidated Plan
The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for admi nistration of
each grant program and funding source.
Agency Role Name Department/Agency
Lead Agency AUBURN
CDBG Administrator
ESG Administrator
Table 1 – Responsible Agencies
Narrative
Consolidated Plan Public Contact Information
Joy Scott
Human Services Manager
25 West Main Street
Auburn, WA 98001
253-876-1965
jfscott@auburnwa.gov
Page 126 of 171
Annual Action Plan
2019
5
OMB Control No: 2506-0117
Page 127 of 171
Annual Action Plan
2019
6
OMB Control No: 2506-0117
AP-10 Consultation - 91.100, 91.200(b), 91.215(l)
1. Introduction
The City of Auburn recognizes the importance of citizen participation in the development and
implementation of the annual Action Plan. During the process of development, city staff consulted with
multiple public and private agencies. Agencies that participated in consultations included: the King
County Department of Community and Human Services, King County Human Services Planners,
nonprofit agencies delivering services in Auburn and the sub-region as well as City of Auburn internal
partnerships.
In addition to conducting consultations during the development of the plan, the City of Auburn
collaborates and works closely with numerous coalitions, committees and government entities on an
ongoing basis in efforts to enhance strategies and systems to meet established goals and objectives
designated in the plan.
Provide a concise summary of the jurisdiction’s activities to enhance coordination between
public and assisted housing providers and private and governmental health, mental health
and service agencies (91.215(l)).
The City of Auburn works closely with partnering King County jurisdictions, public housing authorities
and health providers to develop systems in order to improve the quality of service and access for low-
income residents as well as the community as a whole within the city and throughout the region.
Additionally, the City participates in monthly meetings with staff from King County Department
of Community and Human Services, Public Health King County, the Housing Development Consortium,
Valley Cities, the Multi-Service Center, and the King County Housing Authority to review program
progress and delivery of services funded through regional efforts. This regional collaboration work is
supported by the South King Housing and Homelessness Partnership, which Auburn and other South
King County Cities contribute to in order to fund a full time position to address issues related to housing
and homelessness in the South King County region.
Describe coordination with the Continuum of Care and efforts to address the needs of
homeless persons (particularly chronically homeless individuals and families, families with
children, veterans, and unaccompanied youth) and persons at risk of homelessness.
King County’s regional Continuum of Care (CoC) aims to make homelessness in our region rare, brief,
and one-time. In Coordination with the CoC, Auburn supported funding programs such as the Valley
Cities Landing, Nexus Youth and Families Severson House and the YWCA Auburn Transitional Housing
Program. All programs provide housing and supportive services to homeless persons (including
homeless Veterans, families, chronically homeless individuals and unaccompanied youth).
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Annual Action Plan
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OMB Control No: 2506-0117
The City also participates in the annual Point in Time count of unsheltered individuals in King County,
organized by our CoC.
Coordinating services and funding is critical to our region’s implementation of the King County All Home
strategic plan on homelessness which aims to help individuals and families experiencing homelessness
meet three goals:
achieve residential stability
increase their skill levels and/or incomes
strengthen their ability to influence decisions that affect their lives
Describe consultation with the Continuum(s) of Care that serves the jurisdiction’s area in
determining how to allocate ESG funds, develop performance standards for and evaluate
outcomes of projects and activities assisted by ESG funds, and develop funding, policies and
procedures for the operation and administration of HMIS
All projects receiving CoC funding are required by HUD to apply for support through a local Continuum
of Care. For King County, the Continuum of Care encompasses programs and activities within the
borders of King County. Each continuum sets funding priorities and need for its community. The King
County CoC priorities are set by All Home King County. Auburn staff contribute to the CoC by working
collaboratively with All Home on efforts for King County to ensure coordination efforts between the two
entities.
2. Agencies, groups, organizations and others who participated in the process and
consultations
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Annual Action Plan
2019
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OMB Control No: 2506-0117
Table 2 – Agencies, groups, organizations who participated
1 Agency/Group/Organization KING COUNTY
Agency/Group/Organization Type Other government - County
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
As our Urban County Consortium lead, King County is an invaluable partner of the
City of Auburn in consultation efforts. We meet regularly with the County and
our consortium city partners to discuss best practices and new developments in
citizen participation, data collection, fair housing, and homeless services. We
collaborate on identifying regional needs and consistently evaluate our progress
towards our consolidated plan goals. In the 2018 and 2019 program years, we
will be working even more closely as we develop our 2020-2024 Consolidated
Plan and conduct our local and regional Analysis of Impediments to Fair Housing.
2 Agency/Group/Organization City of Kent
Agency/Group/Organization Type Other government - Local
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What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
We meet regularly with our consortium city partners to discuss best practices
and new developments in citizen participation, data collection, fair housing, and
homeless services. We work closely with our Human Services planners in King
County to identify and respond to emerging community needs. We collaborate
on identifying regional needs and consistently evaluate our progress towards our
consolidated plan goals. In the 2018 and 2019 program years, we will be working
even more closely as we develop our 2020-2024 Consolidated Plan and conduct
our local and regional Analysis of Impediments to Fair Housing.
3 Agency/Group/Organization City of Federal Way
Agency/Group/Organization Type Other government - Local
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
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Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
We meet regularly with our consortium city partners to discuss best practices
and new developments in citizen participation, data collection, fair housing, and
homeless services. We work closely with our Human Services planners in King
County to identify and respond to emerging community needs. We collaborate
on identifying regional needs and consistently evaluate our progress towards our
consolidated plan goals. In the 2018 and 2019 program years, we will be working
even more closely as we develop our 2020-2024 Consolidated Plan and conduct
our local and regional Analysis of Impediments to Fair Housing.
4 Agency/Group/Organization City of Bellevue
Agency/Group/Organization Type Other government - Local
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
We meet regularly with our consortium city partners to discuss best practices
and new developments in citizen participation, data collection, fair housing, and
homeless services. We work closely with our Human Services planners in King
County to identify and respond to emerging community needs. We collaborate
on identifying regional needs and consistently evaluate our progress towards our
consolidated plan goals. In the 2018 and 2019 program years, we will be working
even more closely as we develop our 2020-2024 Consolidated Plan and conduct
our local and regional Analysis of Impediments to Fair Housing.
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5 Agency/Group/Organization Housing Development Consortium of Seattle-King County
Agency/Group/Organization Type Planning organization
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Homelessness Strategy
Non-Homeless Special Needs
Market Analysis
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
Auburn participates in the South King Housing and Homelessness Partnership,
coordinated by the Housing Development Consortium of Seattle-King County. We
participate in monthly meetings convened by HDC on homeless response needs
and strategy in SKC, and bimonthly meetings focused on affordable housing data
and developments. The information collected by HDC helps to inform multiple
pieces of our Action Plan, particularly those strategies related to homelessness
and affordable housing in our community.
6 Agency/Group/Organization King County Bar Association
Agency/Group/Organization Type Service-Fair Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Non-Homeless Special Needs
Anti-poverty Strategy
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Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
Auburn convenes and chairs a monthly meeting of service providers in South King
County who work with individuals and families experiencing homelessness in our
region. These meetings provide an opportunity to discuss emerging service
needs, gaps in services regionally, best practices, and training needs. While every
meeting is an opportunity to collaborate on our strategic direction in Auburns
Consolidated Plan, the city also sends out the draft action plan as part of our
citizen participation process and includes a discussion at a scheduled meeting to
identify gaps and opportunities and gather feedback. No specific Action Plan
comments were received during the development of this plan, but the group did
have a robust discussion on the ongoing regional shelter and health needs for
individuals experiencing homelessness.
7 Agency/Group/Organization DOMESTIC ABUSE WOMEN'S NETWORK (DAWN)
Agency/Group/Organization Type Housing
Services - Housing
Services-Children
Services-Victims of Domestic Violence
Services-homeless
Services - Victims
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Families with children
Homelessness Strategy
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Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
Auburn convenes and chairs a monthly meeting of service providers in South King
County who work with individuals and families experiencing homelessness in our
region. These meetings provide an opportunity to discuss emerging service
needs, gaps in services regionally, best practices, and training needs. While every
meeting is an opportunity to collaborate on our strategic direction in Auburns
Consolidated Plan, the city also sends out the draft action plan as part of our
citizen participation process and includes a discussion at a scheduled meeting to
identify gaps and opportunities and gather feedback. No specific Action Plan
comments were received during the development of this plan, but the group did
have a robust discussion on the ongoing regional shelter and health needs for
individuals experiencing homelessness.
8 Agency/Group/Organization SOLID GROUND
Agency/Group/Organization Type Housing
Services - Housing
Services-Children
Services-homeless
Services-Education
Services-Employment
Service-Fair Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Strategy
Non-Homeless Special Needs
Anti-poverty Strategy
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Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
Auburn convenes and chairs a monthly meeting of service providers in South King
County who work with individuals and families experiencing homelessness in our
region. These meetings provide an opportunity to discuss emerging service
needs, gaps in services regionally, best practices, and training needs. While every
meeting is an opportunity to collaborate on our strategic direction in Auburn's
Consolidated Plan, the city also sends out the draft action plan as part of our
citizen participation process and includes a discussion at a scheduled meeting to
identify gaps and opportunities and gather feedback. No specific Action Plan
comments were received during the development of this plan, but the group did
have a robust discussion on the ongoing regional shelter and health needs for
individuals experiencing homelessness.
9 Agency/Group/Organization Mary's Place Seattle
Agency/Group/Organization Type Housing
Services - Housing
Services-Children
Services-homeless
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Families with children
Homelessness Strategy
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Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
Auburn convenes and chairs a monthly meeting of service providers in South King
County who work with individuals and families experiencing homelessness in our
region. These meetings provide an opportunity to discuss emerging service
needs, gaps in services regionally, best practices, and training needs. While every
meeting is an opportunity to collaborate on our strategic direction in Auburn's
Consolidated Plan, the city also sends out the draft action plan as part of our
citizen participation process and includes a discussion at a scheduled meeting to
identify gaps and opportunities and gather feedback. No specific Action Plan
comments were received during the development of this plan, but the group did
have a robust discussion on the ongoing regional shelter and health needs for
individuals experiencing homelessness.
10 Agency/Group/Organization DESC
Agency/Group/Organization Type Housing
Services-Persons with Disabilities
Services-homeless
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Chronically homeless
Homelessness Needs - Veterans
Homelessness Strategy
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Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
Auburn convenes and chairs a monthly meeting of service providers in South King
County who work with individuals and families experiencing homelessness in our
region. These meetings provide an opportunity to discuss emerging service
needs, gaps in services regionally, best practices, and training needs. While every
meeting is an opportunity to collaborate on our strategic direction in Auburn's
Consolidated Plan, the city also sends out the draft action plan as part of our
citizen participation process and includes a discussion at a scheduled meeting to
identify gaps and opportunities and gather feedback. No specific Action Plan
comments were received during the development of this plan, but the group did
have a robust discussion on the ongoing regional shelter and health needs for
individuals experiencing homelessness.
11 Agency/Group/Organization Valley Cities Counseling & Consultation
Agency/Group/Organization Type Housing
Services - Housing
Services-Persons with Disabilities
Services-Health
Health Agency
What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
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Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
Auburn convenes and chairs a monthly meeting of service providers in South King
County who work with individuals and families experiencing homelessness in our
region. These meetings provide an opportunity to discuss emerging service
needs, gaps in services regionally, best practices, and training needs. While every
meeting is an opportunity to collaborate on our strategic direction in Auburn's
Consolidated Plan, the city also sends out the draft action plan as part of our
citizen participation process and includes a discussion at a scheduled meeting to
identify gaps and opportunities and gather feedback. No specific Action Plan
comments were received during the development of this plan, but the group did
have a robust discussion on the ongoing regional shelter and health needs for
individuals experiencing homelessness.
12 Agency/Group/Organization GREEN RIVER COMMUNITY COLLEGE
Agency/Group/Organization Type Services-Education
Services-Employment
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homelessness Strategy
Non-Homeless Special Needs
Anti-poverty Strategy
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Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
Auburn convenes and chairs a monthly meeting of service providers in South King
County who work with individuals and families experiencing homelessness in our
region. These meetings provide an opportunity to discuss emerging service
needs, gaps in services regionally, best practices, and training needs. While every
meeting is an opportunity to collaborate on our strategic direction in Auburn's
Consolidated Plan, the city also sends out the draft action plan as part of our
citizen participation process and includes a discussion at a scheduled meeting to
identify gaps and opportunities and gather feedback. No specific Action Plan
comments were received during the development of this plan, but the group did
have a robust discussion on the ongoing regional shelter and health needs for
individuals experiencing homelessness.
13 Agency/Group/Organization SEATTLE-KING COUNTY YWCA
Agency/Group/Organization Type Housing
Services - Housing
Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
Services-Education
Services-Employment
Service-Fair Housing
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What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Anti-poverty Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The YWCA provides specialized and culturally-specific homeless services for
African-American families/families of color. 12 transitional housing units are
available in Auburn through Coordinated Entry. They are an active participant in
Continuum of Care and partner with All Home and King County Housing
Authority. Auburn contracts with this agency and engages regularly through
quarterly evaluations, monitoring, and regular check ins that provide an overview
of service needs in these areas and inform the development of our Annual Action
Plan. This agency also received a draft version of the plan via email during the
public comment period.
14 Agency/Group/Organization NEXUS YOUTH AND FAMILIES
Agency/Group/Organization Type Housing
Services - Housing
Services-Children
Services-homeless
Services-Education
Services-Employment
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What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Families with children
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
Nexus (formerly Auburn Youth Resources) provides services (showers, laundry,
meals, counseling, crisis outreach, misc. basic needs) for youth & young adults
experiencing homelessness; centrally located near the Citys Community & Event
Center and the Auburn Public Library. They collaborate with these partners as
well as APD and have been noticeably visible at recent meetings (SKC Forum on
Homelessness, Auburn Roundtable, etc.). Auburn contracts with this agency and
engages regularly through quarterly evaluations, monitoring, and regular check
ins that provide an overview of service needs in these areas and inform the
development of our Annual Action Plan. This agency also received a draft version
of the plan via email during the public comment period.
15 Agency/Group/Organization MULTISERVICE CENTER
Agency/Group/Organization Type Housing
Services - Housing
Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-Victims of Domestic Violence
Services-homeless
Services-Education
Services-Employment
Regional organization
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What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Anti-poverty Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
MSC provides help to families through case management, shelter and transitional
housing. Housing and case management staff participate in SKC Forum on
Homelessness meetings, HAC meetings, and the Auburn Roundtable. As a CDBG
subgrantee, Auburn works very closely with MSC to track trends and needs for
employment services for homeless individuals. Auburn contracts with this agency
and engages regularly through quarterly evaluations, monitoring, and regular
check ins that provide an overview of service needs in these areas and inform the
development of our Annual Action Plan. This agency also received a draft version
of the plan via email during the public comment period.
16 Agency/Group/Organization Auburn Respite Program
Agency/Group/Organization Type Services-Elderly Persons
Services-Persons with Disabilities
Services-homeless
Services-Health
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
Anti-poverty Strategy
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Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
Auburn Respite Program provides community-based social adult day care (social
engagement with peers, meals, etc.) for dependent seniors cared for by family
members. The program takes place on Fridays at the Auburn Senior Activity
Center; its purpose is to allow for a day of respite for fulltime caregivers. Their
proximity to the Les Gove Community Campus is convenient for an array of
activities for both the caregiver and family member. Auburn contracts with this
agency and engages regularly through quarterly evaluations, monitoring, and
regular check ins that provide an overview of service needs in these areas and
inform the development of our Annual Action Plan. This agency also received a
draft version of the plan via email during the public comment period.
17 Agency/Group/Organization Christ Community Free Clinic
Agency/Group/Organization Type Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-homeless
Services-Health
Health Agency
What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
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Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
Christ Community Free Clinic provides medical and dental needs to uninsured
and underinsured residents while connecting them to other local existing health-
focused partners. They hold walk-in clinics on various days of the month and also
provide some emergency dental work. They collaborate with HealthPoint, SKC
Public Health. Their ED has played a role in both the Auburn Mayors
Homelessness Task Force as well as the Blue Ribbon Committee, a health-focused
community engagement group. Auburn contracts with this agency and engages
regularly through quarterly evaluations, monitoring, and regular check ins that
provide an overview of service needs in these areas and inform the development
of our Annual Action Plan. This agency also received a draft version of the plan
via email during the public comment period.
18 Agency/Group/Organization Pregnancy Aid of Auburn
Agency/Group/Organization Type Services-Children
Services-Health
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
Anti-poverty Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
Pregnancy Aid Provides immediate and confidential help to women and families,
including formula, baby food, diapers and car seats. All services and goods are
provided free of charge. Centrally located near the Les Gove Campus. Often
referred by WIC as they provide services that are not eligible through WIC
vouchers (strollers, diapers, etc.). Auburn contracts with this agency and engages
regularly through quarterly evaluations, monitoring, and regular check ins that
provide an overview of service needs in these areas and inform the development
of our Annual Action Plan. This agency also received a draft version of the plan
via email during the public comment period.
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19 Agency/Group/Organization Orion Industries
Agency/Group/Organization Type Services-homeless
Services-Education
Services-Employment
What section of the Plan was addressed by
Consultation?
Homelessness Strategy
Non-Homeless Special Needs
Market Analysis
Economic Development
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
Orion Industries supports Auburn residents that experience barriers to
employment due to disability, criminal histories, low income, language barriers,
lack of transportation, etc. by providing hands-on training, case management and
job placement to help them move toward self-sufficiency. They participate in
numerous job fairs locally. Members/participants of numerous local
organizations and partnerships, including L&I, the VA, SKCHS, Community
Employment Alliance, and the Auburn Roundtable. Auburn contracts with this
agency and engages regularly through quarterly evaluations, monitoring, and
regular check ins that provide an overview of service needs in these areas and
inform the development of our Annual Action Plan. This agency also received a
draft version of the plan via email during the public comment period.
20 Agency/Group/Organization SOUND
Agency/Group/Organization Type Services - Housing
Services-Persons with Disabilities
Services-homeless
Services-Health
Health Agency
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What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
Sound provides mental health and chemical dependency services. The PATH
program administers various outreach methods to serve homeless persons in
South King County. They have played a large role in the annual Point in Time
count of homeless persons for numerous years. They collaborate with many local
partners, including All Home, Seattle King County Coalition on Homelessness, the
Auburn Mayors Homelessness Task Force, HAC, SKC Forum on Homelessness, etc.
They attend the Auburn Roundtable and are often at Auburns Free Community
Meals program held at rotating locations throughout the week. Auburn contracts
with this agency and engages regularly through quarterly evaluations,
monitoring, and regular check ins that provide an overview of service needs in
these areas and inform the development of our Annual Action Plan. This agency
also received a draft version of the plan via email during the public comment
period.
21 Agency/Group/Organization Auburn Food Bank
Agency/Group/Organization Type Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
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What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Chronically homeless
Homelessness Needs - Veterans
Homelessness Strategy
Non-Homeless Special Needs
Anti-poverty Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The Auburn Food Bank Provides food, emergency assistance, free meals, financial
help and referrals to residents in need. Regionally they collaborate with
Northwest Harvest and Food Lifeline, and locally with the Auburn Public Library,
Nexus Youth & Families, Communities in Schools of Auburn, Hyde Shuttle,
Trillium Employment Services, etc. They play a role in the Auburn Roundtable,
the annual Point in Time Count, and the Auburn Mayors Homelessness Task
Force. The food bank also operates a day center and night shelter for homeless
individuals in Auburn, in partnership with Valley Cities. Auburn contracts with this
agency and engages regularly through quarterly evaluations, monitoring, and
regular check ins that provide an overview of service needs in these areas and
inform the development of our Annual Action Plan. This agency also received a
draft version of the plan via email during the public comment period.
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22 Agency/Group/Organization Auburn Human Services Committee
Agency/Group/Organization Type Services - Housing
Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
Services-Health
Services-Education
Services-Employment
Service-Fair Housing
Services - Victims
Other government - Local
Planning organization
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Anti-poverty Strategy
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Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
Auburns Human Services Committee meets monthly throughout the year to
provide oversight and strategic direction for the citys Human Services funding.
The committee participates in agency visitations, reviews funding applications
and provides CDBG and General Fund funding recommendations, and tracks
emerging service needs and trends in the community. The committee has
identified a need for deeper analysis of human service needs in Auburn, and will
be working in the 2019 program year to identify a consultant and carry out the
work.
23 Agency/Group/Organization Washington State Department of Veterans Affairs
Agency/Group/Organization Type Services-Elderly Persons
Services-Persons with Disabilities
Services-homeless
Services-Health
Other government - Federal
Other government - State
What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
Homelessness Needs - Veterans
Homelessness Strategy
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Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
Auburn convenes and chairs a monthly meeting of service providers in South King
County who work with individuals and families experiencing homelessness in our
region. These meetings provide an opportunity to discuss emerging service
needs, gaps in services regionally, best practices, and training needs. While every
meeting is an opportunity to collaborate on our strategic direction in Auburns
Consolidated Plan, the city also sends out the draft action plan as part of our
citizen participation process and includes a discussion at a scheduled meeting to
identify gaps and opportunities and gather feedback. No specific Action Plan
comments were received during the development of this plan, but the group did
have a robust discussion on the ongoing regional shelter and health needs for
individuals experiencing homelessness.
24 Agency/Group/Organization Regional Affordable Housing Task Force
Agency/Group/Organization Type Other government - County
Other government - Local
Regional organization
Planning organization
Business Leaders
Civic Leaders
Business and Civic Leaders
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Non-Homeless Special Needs
Market Analysis
Economic Development
Anti-poverty Strategy
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Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The Regional Affordable Housing (RAH) Task Force was created by King County to
bring leaders from across the county together to collaboratively develop a
countywide affordable housing strategy. King County Motion 14873 created the
Task Force and defines its structure and objectives. The RAH Task Force will build
upon previous and ongoing work of jurisdictions and non-profits to identify ideas
and solutions that can be implemented at the regional level. This Work Plan
provides an overview of work related to the RAH Task Force throughout 2017 and
2018. Auburn staff sits on the Regional Affordable Housing Task Force Staff
Workgroup. Data and feedback from the Task Force is used to identify local and
regional gaps and needs related to housing, and develop strategy for the current
and future Action Plans.
Identify any Agency Types not consulted and provide rationale for not consulting
The City of Auburn consulted with all types of organizations that primarily serve the populations focused on in the Action Plan and implemented
programs that addressed the greatest need in the community.
The only types of organizations not consulted with were corrections facilities. The rationale for not consulting with these facilities is that the City
does not host either type of organization in the region.
Other local/regional/state/federal planning efforts considered when preparing the Plan
Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
Continuum of Care King County The goals of Auburn's Strategic Plan overlap with the goals of the CoC to address the needs
of homeless residents in the community and reduce the risk of homelessness.
Table 3 - Other local / regional / federal planning efforts
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Narrative
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AP-12 Participation - 91.401, 91.105, 91.200(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation
Summarize citizen participation process and how it impacted goal -setting
Citizen participation plays a crucial role in the success of the City's Annual Action Plan. The goals are to hear the community's feedback and
recommendations on how CDBG funds should be invested and how services can coordinate to achieve the greatest impact. In addition to the
targeted outreach listed below, the City regularly engages service providers and stakeholders in discussions regarding human services and local
economic development needs. Organizations funded by the city are monitored throughout the year and report quarterly on progress, trends,
and challenges. City staff co-host a monthly meeting of service providers working with individuals and families experiencing homelessness in the
region to gather feedback and support increased capacity building through broad collaboration of regional providers. In addition, City staff meet
regularly with other cities in the area and other funders to evaluate gaps in services and seek solutions to local and regional community
development challenges.
Citizen Participation Outreach
Sort Order Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
1 Newspaper Ad
Non-
targeted/broad
community
No comments were
received
2 Email Service providers
in Auburn No comments were
received
Table 4 – Citizen Participation Outreach
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Expected Resources
AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2)
Introduction
The City of Auburn anticipates funding for the duration of the Consolidated Plan from
CDBG
City of Auburn General Fund allocation for Human Services
Anticipated Resources
Program Source of
Funds
Uses of Funds Expected Amount Available Year 1 Expected
Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income: $
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and Planning
Economic
Development
Housing
Public Improvements
Public Services 604,000 0 0 604,000 604,000
General Fund public - local Public Services 490,000 0 0 490,000 490,000
Table 5 - Expected Resources – Priority Table
Explain how federal funds will leverage those additional resources (private, state and local funds), including a descr iption of how
matching requirements will be satisfied
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The City of Auburn relies on CDBG funds to support community and economic development projects and activities in efforts to support low to
moderate income populations to become self-sufficient and sustain affordable housing. However, CDBG funds are not the only source of funds
the City uses to support community projects and activities.
The City's general funds are used to support direct services benefitting Auburn's at risk populations in addition to CDBG funds.
CDBG funds do not require matching funds.
If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the ne eds
identified in the plan
N/A
Discussion
The City of Auburn will use CDBG funds to support all eligible projects and activities that align with CDBG guidelines and regulations.
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e)
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 End Homelessness 2015 2019 Homeless Homeless Prevention
and Intervention
CDBG:
$90,000
Homelessness Prevention: 150
Persons Assisted
Jobs created/retained: 15 jobs
Homeless intervention: 5 youth
served with overnight shelter or
transitional housing
2 Ensure Decent,
Affordable
Housing
2015 2019 Affordable
Housing
Public Housing
Affordable Housing
Development and
Preservation
Neighborhood
Revitalization
CDBG:
$414,000
Homeowner Housing
Rehabilitated: 45 Household
Housing Unit
3 Planning and
Administration
2015 2015 Planning and
Administration
Homeless Prevention
and Intervention
Affordable Housing
Development and
Preservation
Neighborhood
Revitalization
Economic
Opportunity
CDBG:
$100,000
Other: 0 Other
Table 6 – Goals Summary
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Goal Descriptions
1 Goal Name End Homelessness
Goal Description
2 Goal Name Ensure Decent, Affordable Housing
Goal Description
3 Goal Name Planning and Administration
Goal Description
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AP-35 Projects - 91.420, 91.220(d)
Introduction
Auburn's Annual Action Plan provides descriptions of proposals of how funds will be prioritized to
achieve goals identified in the Consolidated Plan. Projects funded by the City will address the priority
needs of providing assistance to prevent homelessness, ensure affordable housing and a suitable living
environment. Projects and programs are selected through a competitive application process to ensure
optimal quality services is provided to the community in use of the funds.
# Project Name
1 HOUSING REPAIR
2 ADMINISTRATION
3 HEALTHPOINT
4 EMPLOYMENT TRAINING PROGRAM
5 FRIENDS OF YOUTH
Table 7 – Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved
needs
The allocations proposed are based on the assessment of Auburn's needs, the resources available in the
region, the availability of other funds also focusing on needs, and the purpose of Consolidated Plan
funds.
Should CDBG revenues exceed the proposed amount, the additional resources shall be allocated in
accordance to the following guidelines:
Fill gaps in human services primarily healthcare, homeless prevention and intervention and
affordable housing accessibility.
Increase funding for community development projects and activities including housing,
community facilities and economic development.
If increases are not significant enough to enhance projects or activities funds may be placed in
contingency for programming later in the year or the following program year.
Should CDBG revenues come in lower than anticipated; the City will continue with its planned policy and
to the extent allowed reduce funding allocations in homeowner rehabilitation projects and
administrative activities.
Should CDBG revenues come in less than originally proposed, the City will continue managing the
programs with decreased resources to the extent possible and reduce funding allocations
in administrative activities and not public services.
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AP-38 Project Summary
Project Summary Information
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1 Project Name HOUSING REPAIR
Target Area
Goals Supported End Homelessness
Ensure Decent, Affordable Housing
Needs Addressed Affordable Housing Development and Preservation
Neighborhood Revitalization
Funding CDBG: $414,000
Description Maintain the affordability of decent housing for low-income Auburn
residents by providing repairs necessary to maintain suitable housing
for low income Auburn homeowners.
Target Date 12/31/2019
Estimate the number
and type of families
that will benefit from
the proposed activities
An estimated 45 low to moderate income families will benefit from the
housing repair program. As the City's largest homeless prevention
program, housing repair ensures the sustainability of a safe home for
some of Auburn's most vulnerable residents. Of the 45 low to moderate
income residents who apply for the program, over half of them are of
the senior and disabled population. CDBG funds will support this
program transitioning from contracted services only to a combination
of contracted services and services provided by in-house staff. Building
on best practices from neighboring entitlement communities that have
instituted this model, we expect that this transition will allow us in
future years to serve a greater number of Auburn residents with
significantly shorter wait times.
Location Description n/a
Planned Activities Activities include minor home repairs.
2 Project Name ADMINISTRATION
Target Area
Goals Supported Planning and Administration
Needs Addressed Homeless Prevention and Intervention
Affordable Housing Development and Preservation
Neighborhood Revitalization
Economic Opportunity
Funding CDBG: $100,000
Description General administration and project management
Target Date 12/31/2019
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Estimate the number
and type of families
that will benefit from
the proposed activities
n/a
Location Description n/a
Planned Activities General planning and administration of the CDBG programs include:
management of the housing repair program, management of all CDBG
related finances, all grant reporting, monitoring of subrecipients and
providing guidance of program implementation in Auburn.
3 Project Name HEALTHPOINT
Target Area
Goals Supported End Homelessness
Needs Addressed Homeless Prevention and Intervention
Funding CDBG: $60,000
Description Providing healthcare services which include medical and dental to 150
or more low to moderate income, Auburn residents. This project is a
public service activity.
Target Date 12/31/2019
Estimate the number
and type of families
that will benefit from
the proposed activities
At least 150 low to moderate income Auburn residents will have
benefitted from the proposed activities.
Location Description n/a
Planned Activities
4 Project Name EMPLOYMENT TRAINING PROGRAM
Target Area
Goals Supported End Homelessness
Needs Addressed Homeless Prevention and Intervention
Funding CDBG: $10,000
Description Provide employment training supportive services to approximately 15
low to moderate income Auburn residents so that at least half of them
can find and sustain a job. This project is a public service activity.
Target Date 12/31/2019
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Estimate the number
and type of families
that will benefit from
the proposed activities
15 low to moderate income Auburn residents will benefit from the
employment training program.
Location Description n/a
Planned Activities Planned activities include employment training supportive services to
Auburn residents.
5 Project Name FRIENDS OF YOUTH
Target Area
Goals Supported End Homelessness
Needs Addressed Homeless Prevention and Intervention
Funding CDBG: $20,000
Description Provide outreach, transitional housing and shelter services to youth and
young adults (ages 16-24) experiencing homelessness.
Target Date 12/31/2019
Estimate the number
and type of families
that will benefit from
the proposed activities
18 homeless youth and/or young adults will benefit from the proposed
activities.
Location Description n/a
Planned Activities Planned activities include outreach and drop-in services, transitional
housing and shelter provisions for homeless youth and young adults.
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AP-50 Geographic Distribution - 91.420, 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and
minority concentration) where assistance will be directed
The City of Auburn intends on distributing funds throughout the jurisdiction.
Geographic Distribution
Target Area Percentage of Funds
Table 8 - Geographic Distribution
Rationale for the priorities for allocating investments geographically
Due to the fact that all areas of Auburn have low to moderate income families dispersed throughout the
entire City, the City intends on investing throughout the entire jurisdiction to ensure that all populations
throughout the region have access to beneficial programs and housing opportunities.
Discussion
Due to the fact that all areas of Auburn have low to moderate income families dispersed throughout the
the entire City, the City intends on investing throughout the entire jurisdiction to ensure that all
populations throughout the region have access to beneficial programs and housing opportunitites.
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AP-75 Barriers to affordable housing -91.420, 91.220(j)
Introduction
The City of Auburn will continue to work with service providers, the housing authority and residents in coordination to fully address and develop
systems and strategies to promote their efforts in providing sustainable, affordable housing.
Auburn's partnerships with organizations such as the King County Housing Authority and the Housing Development Consortium of Seattle King
County have allowed the City to explore new and innovative strategies to continue to offer affordable housing to its current and prospective
residents.
Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housi ng such
as land use controls, tax policies affecting land, zoning o rdinances, building codes, fees and charges, growth limitations, and
policies affecting the return on residential investment
The City of Auburn will continue to look at policies that remove barriers to affordable housing. The City of Auburn's Comprehensive Land Use
Plan includes several policies and objectives that will guide the city toward achieving its affordable and fair housing goals. These policies include
maintaining flexibility in land use to achieve a balanced mix of affordable housing opportunities. The City will continue to pursue mixed use
developments that are consistent with the transportation oriented developments located in Auburn's downtown. The City will look for
opportunities with public and private agencies to implement policies and offer programs that help alleviate physical and economic distress,
conserve energy resources, improve the quality and quantity of community services, and eliminate conditions that are detrimental to health,
safety and public welfare.
In 2017 the City of Auburn passed an ordinance that does not allow landlords of multifamily units to discriminate against potential renters based
on their source of income. The Auburn City Council has expressed interest in exploring further opportunities to discuss and adopt tenant
protections in 2019.
Discussion
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AP-85 Other Actions - 91.420, 91.220(k)
Introduction
The City of Auburn will continue to work with service providers throughout the region in coordination to
develop systems and strategies to promote their efforts in providing optimal, easily accessible services.
The City will work to reduce the number of families in poverty, sustain relationships with employment
training agencies, and work to preserve the affordable housing stock in our community.
Actions planned to address obstacles to meeting underserved needs
By establishing a strong foundation of networks between local service providers, stakeholders and
government agencies through committees and coalitions, the City will work in partnership to address
obstacles and ameliorate barriers to meeting underserved needs. The collaborated organizations will
develop detailed strategic plans that will delegate tasks, build systems and ongoing assessment of
service delivery.
Actions planned to foster and maintain affordable housing
The City will continue to maintain the affordability of decent housing for low income Auburn residents
by allocating over $400,000 of CDBG funds to the City's Housing Repair Program. The program provides
emergency repairs necessary to maintain safe housing for at least 45 Auburn homeowners, many
of whom are senior citizens and/or are experiencing barriers to safely accessing their homes due to
physical disabilities.
In addition to Auburn's Housing Repair program, the City will maintain affordable housing by continuing
to engage and partner with coalitions, committees and other government agencies to integrate and
enhance efforts on the issue.
Auburn has been participating in a robust regional effort to coordinate affordable housing activities in
South King County. The South King County Housing and Homeless Partnership is a network of municipal
land use and human services staff, nonprofit housing and homeless organizations working to address
affordable housing and homelessness needs in South King County. The city has taken a lead role in
discussions to make this partnership permanent with an interlocal agreement between SKC
municipalities. Cities in South King County, including Auburn, will be voting on this issue in the first
quarter of 2019.
Actions planned to reduce lead-based paint hazards
The City of Auburn includes language in its CDBG contracts that require agencies to comply with HUD
Lead-Based Paint Regulations (24 CFR Part 35) issued pursuant to the Lead-Based Paint Poisoning
Prevention Act (42 U.S.C. Sections 4831, et seq.) requiring prohibition of the use of lead-based paint
whenever CDBG funds are used. In addition, the City notifies residents of potential lead-based paint
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hazards when it awards a Housing Repair grant. A copy of the pamphlet – "Protect Your Family from
Lead In Your Home" is provided each Housing Repair client when the City conducts the initial inspection
of their home.
The city takes additional measures when the age of the home indicates a possible presence of lead-
based paint. Before housing repair work commences, the city contracts with a certified provider to
undertake lead paint testing. When lead-based hazards are positively identified, the city works with the
housing repair client and contractors certified in RRP Lead Abatement to implement the necessary
mitigation and safety strategies.
Actions planned to reduce the number of poverty-level families
The City of Auburn's planned actions to reduce the number of poverty- level families include but are not
limited to:
Allocating $10,000 to employment and training programs
Allocating $60,000 to healthcare services targeted at families who are uninsured or
underinsured
Participate and partner with coalitions, committees and agencies that provide antipoverty
services to develop and enhance strategies and efforts to reduce poverty level families
Supporting the development and sustainability of affordable multi-family housing in Auburn
Support and continue to fund programs serving families living in poverty
Actions planned to develop institutional structure
The City's planned actions to address the gaps and weaknesses identified in the strategic plan include:
Maintaining partnerships with and participating in the South King County Housing and
Homelessness Partnership, All Home of King County and other regional human service providers,
coalitions and committees who address homeless issues. The City will also continue to work
collaboratively with partnering organizations and groups to integrate and enhance services to
provide optimal services to individuals and families currently experiencing or at risk of
homelessness. In addition the City plans to allocate $250,000 to emergency shelters and
homelessness intervention services, and more than $60,000 to emergency services such as food,
financial assistance, clothing and healthcare.
Take a comprehensive approach to consolidated and comprehensive planning to include all
internal City departments, commissions, committees and task force.
Actions planned to enhance coordination between public an d private housing and social
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service agencies
The City of Auburn has heavily contributed and intends to continue cultivating relationships between
public and private housing and social service agencies. In addition the City will continue to participate in
collaborations with the South King County Forum on Homelessness, the South King County Council of
Human Services, Seattle-King County Housing Development Consortium and the King County Joint
Planners Meeting.
In 2016 the City of Auburn started participating in Affordable Housing Week through the Housing
Development Consortium along with other public and private housing agencies in King County to
continue our partnerships in providing affordable housing in the region. The City will continue its
participation in this annual event and look for other similar opportunities to raise build partnerships to
support the preservation and enhanced affordability of housing in our community.
Discussion
The expressed goal of the City's Consolidated Plan is to reduce the number of people living in poverty
within Auburn. The City intends to give funding priority to programs that in addition to complying with
federal regulations and address a priority a outlined in the Consolidated Plan are consistent with all of
the goals and objectives identified.
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Program Specific Requirements
AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4)
Introduction
The City of Auburn will use all CDBG funds to support projects and activities benefiting low and
moderate income residents. Funds will be used for Public Services and Planning and Administration with
the remaining balance intended for housing rehab services.
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the
Projects Table. The following identifies program income that is available for use that is included in
projects to be carried out.
1. The total amount of program income that will have been received before the start of the next
program year and that has not yet been reprogrammed 0
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to
address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which the planned use has not
been included in a prior statement or plan 0
5. The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities that
benefit persons of low and moderate income.Overall Benefit - A consecutive period
of one, two or three years may be used to determine that a minimum overall
benefit of 70% of CDBG funds is used to benefit persons of low and moderate
income. Specify the years covered that include this Annual Action Plan. 100.00%
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Discussion
The City of Auburn will continue to use all of its funds to support residents of low/moderate income
while maintaining a focus on underserved and special populations.
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