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Airport Advisory Board
Regular Meeting
December 19, 2018, 7:30 AM
Airport Office
Conference Room 1
________________________________________________________
AGENDA
A. CALL THE MEETING TO ORDER/ROLL CALL
B. PUBLIC COMMENT: Members of the public may make comments at this time on any items
not appearing on the agenda that are of interest to the public and are within the jurisdiction
of the Board. Comments relating to items on today’s agenda are to be taken at the time the
item is heard. The Board Chair determines time allotted to each speaker.
C. APPROVAL OF MINUTES:
1. OCTOBER 17, 2018 REGULAR MEETING
D. PRESENTATIONS: NONE
E. BOARD ACTION ITEMS: Please note that Board action items are recommendations only to
the City Council pursuant to the Board’s adopted role as an advisory only body to the City
Council.
F. BOARD DISCUSSION ITEMS: Please note that no action will be taken on Board discussion
items.
1. SAYWEATHER UPDATE (5 Min)
2. AIRPORT MANAGEMENT AND TRANSITION UPDATE (10 Min)
3. 2019-2020 AIRPORT BUDGET OVERVIEW (15 MIN)
4. 2019 BOARD WORK PLAN DISCUSSION (15 MIN)
5. BOARD COMPOSITION DISCUSSION (5 MIN)
6. 2018 WORK PLAN REVIEW OF ACTIVE PROJECT ITEMS
A. RUNWAY ENHANCEMENT PROJECT UPDATE (10 Min)
B. JET A FUEL PROGRAM STATUS UPDATE (5 Min)
7. AIRPORT ADVISORY BOARD – TRACKING MATRIX (GENERAL BUSINESS) AND
2018 ONLY STRATEGIC BUSINESS PLAN PRIORITY ACTIONS MATRIX (10 Min)
G. BOARD GUIDANCE AND INFORMATION ITEMS:
1. AIRPORT MANAGER’S REPORT (5 Min)
Airport Advisory Board Meeting Agenda December 19, 2018
Page 2 of 2
H. SCHEDULE FOR UPCOMING MEETINGS: Board to discuss the regular meeting schedule
for 2019 to determine frequency and time of the meetings. The Board rules require that the
Board meet at least quarterly throughout the year. (5 MIN)
Unless otherwise noted and advertised, all meetings will start at 7:30 a.m. and will take
place at the Auburn Airport Office Conference Room 1 located at 2143 E St. NE, Auburn,
WA 98002.
*Please note that subject to advanced public noticing the Board may elect to schedule
additional special meetings beyond the meeting dates specified above.
I. ADJOU RNMENT OF MEETING
AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
Page 1 of 4
MEETING DATE: October 17, 2018
MEETING TIME: 7:30 A.M.
MEETING LOCATION: Auburn Municipal Airport, 2143 E Street NE.
Auburn, WA 98002
Meeting Attendance Record:
Board Members:
John Theisen, Chairperson
Deanna Clark, Vice Chair
Danielle Butsick, Board Member (by phone)
Wayne Osborne, Board Member
Sean Morrow, Board Member
Mark Kornei, Board Member (excused)
City Staff:
Ingrid Gaub, Assistant Director of Engineering Services/City Engineer
Jacob Sweeting, Assistant City Engineer
Airport Management:
Jamelle Garcia, Aviation Management Group, LLC
Tanya Rottkamp, Aviation Management Group, LLC
Guillermo Arevalo, Aviation Management Group, LLC
Members of the Public:
Rock Snodgrass (Tenant)
Calvin Hunziker (AOPA)
AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
Page 2 of 4
A. CALL THE MEETING TO ORDER:
Chairperson Theisen called the meeting to order and welcomed attendees and
guests. Chairperson Theisen noted Board Member Mark Kornei is excused
absence. Chair Danielle Butsick attended by phone.
B. PUBLIC COMMENTS: NONE
C. APPROVAL OF MINUTES: A motion was made, seconded and
unanimously passed to approve the Auburn Airport Advisory Board Meeting
Minutes of the August 15, 2018 meeting.
D. PRESENTATIONS: NONE
E. BOARD ACTION ITEMS:
1. A motion was made, seconded and unanimously passed effective
January 1, 2019 Deanna Clark has been elected as Board Chair.
2. A motion was made, seconded and unanimously passed effective
January 1, 2019 Danielle Butsick has been elected as Vice Chair.
F. BOARD DISCUSSION ITEMS:
1. SAYWEATHER SYSTEM UPDATE. Jamelle Garcia presented a delivery
date of October 19, 2018 and install date of October 25, 2018.
2. 2019 FEE SCHEDULE ADJUSTMENTS UPDATE. Ms. Gaub discussed the
City Council will be approving the City fee schedule which includes the
2019 Airport fee schedule.
3. 2019-2023 CAPITAL PROJECT LIST FOR WSDOT/FAA. Ms. Gaub
discussed each year in October and November staff works with the
Washington State Department of Transportation and the Federal
Aviation Administration to update the capital projects for the coming
years where we may be seeking grant funding. The major changes to
the project list proposed by staff include the following:
1. Movement of the Runway Enhancement project to construction
in 2019 due to the delays related to the runway length
discussion.
2. Moving the Runway Safety Area (RSA) Improvement project to
2019 instead of delaying this project to 2020. This is due to the
availability and potential allocation of grant funding in 2019.
AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
Page 3 of 4
3. Movement of the West Side Fencing to 2020 as this address’s safety
and potential wildlife concerns. This will be dependent on availability
of grant funding.
4. Last year, the FAA required that we include a siting study for the
Automated Weather Observation Station which is proposed to be
added to 2023 because of funding constraints in earlier years.
5. The environmental permitting, design and construction for the
Automated Weather Observation Station, the Precision Approach
Indicator, additional tree trimming, and the Runway/Taxiway Seal
Coating are proposed to be combined into one project to begin the
federal process in 2024 again due to funding constraints. These
projects will span several years due to the linear process required by
the FAA to complete the work.
4. 2018 WORK PLAN REVIEW OF ACTIVE ITEMS
A. AIRPORT MANAGEMENT UPDATE. Ms. Gaub discussed the
City Council approved the hiring 3 employees for the Airport
Management. The Airport Managers position has been posted and
8 applications have been received of which 3 have interviews next
week. Once Airport Manager is hired the other 2 positions will be
posted.
B. RUNWAY ENHANCEMENT PROJECT UPDATE. Ms. Gaub
advised the City continues working with the FAA and the City’s
consultant Century West for Runway Enhancement Project. The
FAA has approved the 3841-foot runway length. Ms. Gaub advised
that April, May 2019 will be the time frame the City of Auburn will be
accepting Bids for the construction of the runway enhancement.
Completion date scheduled for October of 2019.
C. JET A FUEL PROGRAM STATUS UPDATE. Ms. Gaub advised
that Cascade has successfully taken a Jet A Fuel Delivery. Ms.
Gaub commented that a Jet A Fuel truck is a planned purchased by
the City of Auburn in 2020.
D. AVIATION DAY UPDATE. Ms. Rottkamp reported that Aviation
Day was successful and next year’s will be even better.
5. MS. GAUB REVIEWED THE AIRPORT TRACKING MATRIX.
AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
Page 4 of 4
G. BOARD GUIDANCE AND INFORMATION ITEMS:
1. AIRPORT MANAGER’S REPORT: Mr. Garcia presented the report which
included airport revenues with month-to-month and year-to-year
comparisons. Additionally, the occupancy report and current fuel operations
were reviewed and discussed.
H. SCHEDULE FOR UPCOMING MEETINGS:
December 19, 2018.
I. ADJOURNMENT OF MEETING:
There being no other business the Board Vice Chairperson adjourned the
meeting at 8:30 a.m.
Prepared by:
Aviation Management Group, LLC on behalf of the City of Auburn
Airport Management TransitionAirport Board Chair Discusion with CouncilCity Council Budget Workshop to consider DecisionCity Council Budget Decision FinalAirport Manager Anticipated hiringAdditional Airport Staff (2 FTE's) Anticipated hiringAMG's Management Contract ExpiresAirport Staff in place at AirportOther Transitions Tasks in process:Fuel ContractingPhone Service TransitionAirport Website Transition Security ServicesPorta Potty ServicesCredit Card Acceptance for non-fuel chargesAirport Management Software SystemEquipment Purchases20182019August September October November December January
Page 1 of 1
Memorandum
Public Works Department
To: Airport Advisory Board Members
From: Ingrid Gaub, Public Works Director
Date: December 12, 2018
Re: 2019-2020 Airport Budget Overview
As requested at the last Board meeting an overview of the Airport Budget for 2019-2020
is included in the December meeting.
Attached you will find two documents. The first is the draft Budget as discussed with
the City Council in August of 2018 which shows a typical Airport Budget as done in the
prior years with Airport Management being contracted out and the Decision Package
considered by Council for the changes to the line item budgets to bring the
management in-house to the City.
The second document attached is the Preliminary Budget document as reviewed by
Council and approved on December 3, 2018. This document is a role up of the
previous detailed information and incorporates the changes within the Decision
Package into the various budget line items.
7/27/2018 10:18:30AM
Decision Package Budget ReportglDPBdgtRpt
City of Auburn
Decision Package: AIR.0001 - Airport Management
Group Version Duration Approval StatusPriorityDateBudget Year
Ongoing Pending05/09/2018 2020 igaub 0 1
Title
Airport Management - Change to In-House Staffing
Description of Improvement
The City's contract with the Airport Management Group (AMG) for airport management and operations expires on December
31, 2018. AMG has indicated that they do not intend to submit a proposal for continued management of the Airport for 2019
and beyond. This decision package is to modify the Airport budget to accommodate the inclusion of Airport Management by
City staff instead of through a private contract management firm .
Incorporation of the airport management to be done by City staff will also mean bringing the management, operations and
sales of aviation fuel (AVGas) at the Airport. This process is currently managed by the contract management firm with
profits being split 50% with the City. Therefore, the costs and revenues for AVGas have been incorporated into this Decision
Package and result in an approximate increase in Airport revenues of $30,000 per year.
It is estimated that one time expenditures for this decision package are $55,200 in 2019 and $25,000 in 2020.
Therefore, the annual decrease in costs from estimated contract management amounts is a reduction of $23,707 in 2019
and a reduction of $8,099 in 2020.
Alternatives
The alternative is to solicit for a new firm to provide airport management by contract. There is limited interest by firms that
can complete this work.
Advantages of Approval
Moving the Aiprort Managment to in -house staff will provide the following: 1) A slight increase in revenues to the Airport due
to the current practice of profit sharing on aviation fuel sales at the Airport. 2) More direct communication and coordination
for operation and maintenance of the Airport. 3) More public transparency in how Airport funds are being spent. Bringing this
work in house also opens up considerable resources through the City 's other departments such as Fleet management ,
Information Technology, Facilities maintenance, and Multimedia support for marketing.
Implications of Denial
If the decision package is not implemented, the City will need to solicit for contract management and obtain a new contract
firm by 12/31/18 as the Airport cannot operate without management, and the ability to close the Airport is not a viable option
with the Federal Aviation Administration .
Staffing
3 FTE
Airport Manager - this position would be responsible for the management, operations and capital improvement plan for the
Auburn Airport.
Administrative Assistant - this position would assist with the daily management of the Airport including tenant relations ,
collection of rents and fees, issuance of hangar and storage rental agreements, etc.
Maintenance and Operations Technician - this position would be responsible for the daily maintenance of the airport facilities ,
both property and building, and required checks on runway and taxiway.
Equipment Make & Model
Equipment necessary for the incorporation of the Airport to an in house management structure includes an ATV and tractor
for traversing the Airport property and completing maintenance activities on the runway and taxiways .
2019 2020FISCAL DETAILS
Operating Expenditures
7/27/2018 10:18:30AM
Decision Package Budget ReportglDPBdgtRpt
City of Auburn
1,500.00 1,500.00435.00.546.100.31 OFFICE & OPERATING SUPPLIES
1,000.00 1,000.00435.00.546.100.44 ADVERTISING
7,500.00 7,500.00435.00.546.100.46 INSURANCE
3,000.00 3,000.00435.00.546.100.47 PUBLIC UTILITY SERVICE
216,143.00 202,803.00435.00.546.800.11 REGULAR SALARIES & WAGES
5,000.00 5,000.00435.00.546.800.12 OVERTIME & OTHER WAGES
17,435.00 16,414.00435.00.546.800.21 F.I.C.A.
28,596.00 26,364.00435.00.546.800.23 PENSIONS
6,577.00 6,147.00435.00.546.800.24 INDUSTRIAL INSURANCE
114,350.00 100,565.00435.00.546.800.25 MEDICAL & LIFE INSURANCE
210,000.00 190,000.00435.00.546.800.32 FUEL CONSUMED
0.00 8,200.00435.00.546.800.35 SMALL TOOLS & MINOR EQUIPMENT
-413,000.00-389,000.00435.00.546.800.41 PROFESSIONAL SERVICES
15,000.00 15,000.00435.00.546.800.48 REPAIRS & MAINTENANCE
3,800.00 3,800.00435.00.546.800.93 EQUIPMENT RENTAL CHARGE - FUEL
6,500.00 0.00435.00.546.800.95 INTERFUND OPERATING RENTALS & LEASES
34,700.00 33,400.00435.00.546.800.98 INTERFUND FACILITIES
33,800.00 32,800.00435.00.546.800.99 INTERFUND IS SERVICES
0.00 10,000.00435.00.597.100.55 OPERATING TRANSFERS OUT
0.00 5,000.00518.00.518.880.35 SMALL TOOLS AND EQUIPMENT
0.00 5,000.00518.00.518.880.49 MISCELLANEOUS
291,901.00 284,493.00Total Operating Expenditures
Capital Expenditures
25,000.00 37,000.00465.00.597.100.55 OPERATING TRANSFERS OUT
25,000.00 37,000.00560.00.590.100.64 MACHINERY & EQUIPMENT
50,000.00 74,000.00Total Capital Expenditures
358,493.00Total Expenditures 341,901.00
Revenues
-300,000.00-280,000.00435.344.602 100 OCTANE FUEL SALES
0.00-10,000.00518.397.110 OPERATING TRANSFERS-IN
-25,000.00-37,000.00560.397.100 OPERATING TRANSFERS-IN
-325,000.00-327,000.00Total Revenues
31,493.00 16,901.00Net Budget
Approval History
Approver Lvl Out ActionIn
Approved5/17/2018 8:57:11AM5/9/2018 12:29:47PM 1DARCIE HANSON
Approver Lvl Out ActionIn
Approved5/17/2018 6:42:34PM5/17/2018 8:57:11AM 2INGRID GAUB
Page 1 of 2
Memorandum
To: Airport Advisory Board
From: Ingrid Gaub, Director of Public Works
Cc: Tim Mensonides, Airport Manager
Date: December 14, 2018
Re: AGENDA ITEM F4 – 2019 Annual Board Work Plan
Goal #6 of KRA No. 2 of the adopted Airport Strategic Business Plan directs that the Board
should annually develop a work plan for the upcoming calendar. Specifically, this Goal
states:
Prepare for each calendar year a focused work plan for the
Board to utilize in agenda setting, coordination with City staff
and development of policy and fiduciary recommendations to
City Council.
Work plans serve two important key functions for an advisory body such as the Airport
Advisory Board. First, a work plan will assist the Board in insuring that it is efficient in the
conduct of its work. As a volunteer body, the Board should maximize its time together and
with staff to satisfy its advisory responsibilities as specified in Chapter 2.33 of the Auburn
City Code. Second, a work plan is an important communication tool to the City Council, staff
and interested parties about the focuses of the Board during the upcoming calendar year.
Work plans should present enough information to provide clear guidance as to what the
Board would like to work on. In addition, the number of work tasks should not be excessive
and should be reasonably tied back to the Board and City staff’s overall availability and
ability to complete the tasks identified for 2019.
In developing its work plan, the Board should consider the following:
• City Council established or adopted goals and priorities, including the City's
Comprehensive Plan, annual Council goals, master plans, budget, and so on.
• Resource availability - budget, staff support, committee member time.
• Departmental work priorities of the Community Development and Public Works
Department (department responsible for overseeing the airport).
• Board members’ knowledge, interest, and expertise.
Page 2 of 2
The 2019 Annual Work Plan approved by the Board will be presented to the Auburn City
Council at a future City Council meeting for potential Council adoption. During this
presentation, the Board chairperson accompanied by the Airport Manager should inform
the Council of 1) the past year accomplishments of the Board and 2) the Board’s reasons
for the proposed work task items.
During its review, the City Council may change or modify the Board’s proposed work plan
so that it reflects Council priorities, available resources, and emerging issues. Once
adopted by City Council, the work plan serves as the basis for the Board’ focus and effort
during the year, although the Council may, from time-to-time, refer other issues to the
board during the course of a year.
To assist the Board in thinking about potential 2019 Annual Work Plan items, we have
provided the items from the 2018 Work Plan that will continue into 2019 and some items
from the Strategic Plan for the Board to consider potentially adding, in an attached table
that is similar to your tracking matrix.
2019 Airport Board Work Plan - DraftSTRATEGIS BUSINESS PLAN - 2019 ONLY ACTION ITEMSAAB Priority RankingKRA Reference[1]Goal #Key Results Area (KRA)/Goals (Not in priority Order) Lead Narrative Description Start Date[2]Completion DateAnnually12/20/201712/19/201813 2 Recommendations - City’s 10-Year Economic Development Strategic PlanPublic Works Director/Airport ManagerWorking with the Board and City Administration, evaluate and implementrecommendations of the City’s 10-Year Economic Development StrategicPlan.On-going On-going13 6Airport Growth Areas6Public Works Director /Airport Manager/City Real Estate AnalystPursue opportunities for physical growth of the Airport consistent with theapproved Airport Master Plan including but not limited to acquisition of firstrights of refusal on potential future acquisition properties[3].Ongoing OngoingAnnually19-Jul-1715-Aug-18Annually12/20/2017Annually 9/20/201710/17/2018Annually8/23/2017Develop a plan for establishment of a free 1-day Aviation Daythatis open tothe public and will provide up-close viewing of aircraft, aviation exhibits, KidsZone, food trucks, and more. Pursue sponsors to cover 100 percent of eventcost.Annually (first event in 2018)Aviation Appreciation Day Held 9/29/2018.Sep-18Temporary - 1st quarter 2018(Cascade License is complete 3/2018)Permanent – 2020Annual ItemsIndividual ItemsAnnuallyPurposely left blank – being done or to be done2 13 Aviation Day Airport ManagementAnnually (first event in 2018) Target Sept. 2018Purposely left blank – being done or to be done2 15 Annual Lease Rates Survey & Analysis Real Property – Mayor’s Office/Airport ManagementConduct comparison survey and valuation analysis for ratesfor Open T andClosed Hangars, Tie-Downs.AnnuallyPurposely left blank – being done or to be done1 1 Annual Capital Improvement Program Review Airport Advisory Board The City is required by the Federal AviationAdministration (FAA) and theWashington State Department of Transportation-Aviation Division (WSDOT-Aviation) to annually submit an updated Capital Improvement Program (CIP).The CIP forms the basis for potential state and federal funding for airportcapital improvements. In coordination with City staff, theBoard will annuallyreview and advise on the required update to the Capital ImprovementProgram required prior to its submittal. Review with the Board planned at its10/17/2018 regular meeting. Annually32 5 Board Composition Review Airport Advisory Board Conduct a review of the current composition and focuses of the AirportAdvisory Board to determine potential for recommended codechanges.Areas of interest could include but are not limited to current number ofauthorized board members and specific Board focuses.Annually22 2 Annual Tenant Survey Airport Manager Prepare, transmit and analyze with the Board an annual tenant survey. Thequestions will be developed in consultation with the Board and tenantfeedback will be shared with the Board for potential immediate action, ifappropriate or incorporation into the Strategic Business Plan1st quarter 201712 6 Annual Board Work Plan Airport Advisory Board Prepare for each calendar year a focused work plan for the Board to utilize inagenda setting, coordination with City staff and development of policy andfiduciary recommendations to City CouncilAnnually11 5 Develop and implement a Jet-A-Fuel temporary pilot program Airport Manager Based on interest from the Board and other interested parties, the currentlyadopted Capital Facilities Plan had proposed the permanentinstallation ofJet-A-Fuel fuel service. However, because of 1) uncertain market need andresponse to warrant investment; and 2) higher than anticipated costs,permanent installation cannot be achieved in the near-term. On September11, 2017 City Council concurred with the Private Partnership Option. LicenseAgreement with Cascade is complete. Purchase of a Truck is included in theproposed budget for 2020.
2019 Airport Board Work Plan - DraftSTRATEGIS BUSINESS PLAN - 2019 ONLY ACTION ITEMSAAB Priority RankingKRA Reference[1]Goal #Key Results Area (KRA)/Goals (Not in priority Order) Lead Narrative Description Start Date[2]Completion Date22 9 Airport Marketing Plan Public Works Director/Airport Manager/ Economic Development staffPrepare a comprehensive marketing plan that will act as a communicationand implementation tool that can be used to achieve the goalsestablished forthe Airport. The Plan will utilize the Five Ps (Product, Price, Placement,Promotion, and People) that focus on the points of view of theAirport’s targetaudiences.3rd quarter 20174th quarter 201923 3 Airport Zoning Regulations Update Public Works Director/Airport Manager/ Community Development StaffCoordinate with City’s Community Development Service Areato assess andpotentially implement new zoning regulations amendments to current City ofAuburn zoning standards for the Airport and surrounding properties toaddress operational needs or requirements and support current and futureeconomic development efforts.1st quarter 20184th quarter 201931 6 Wildlife Hazard Management Plan ImplementationAirport Manager Per the 2015 Wildlife Hazard Management Plan, obtain a scope of work andbudget, modify Capital Facilities Plan, obtain required permits and approvalsand conduct recommended tree removal activities. Century West is currentlyreviewing the Plan and will prepare a technical memorandum to City staffrecommending key next steps.2nd quarter 20171st quarter 20193rd quarter 2018CompletePurposely left blank – being done or to be done2 18 Unmanned Aerial Vehicle (UAV) Training AreaInnovation & Technology Department/ Airport ManagementInvestigate the potential establishment of a UAV training area at the Airportfor use by City staff for required UAV flight training subject to FAA approval4th quarter 20172nd quarter 2018Staff Comments1 4 Conduct a comprehensive assessment of airport fencing and gatesEngage with a qualified professional to conduct an assessment of the overallcondition and integrity of perimeter airport security fencing and access controlgates. Report should specify a replacement program in termsof priority needand timeframe for needed action as well as estimated costs for repairs and/orreplacement. Review with Board to determine next steps for potentialplanning and budgeting2nd Quarter 20194th Quarter 2019 Gate repairs have been made between 2017 and 2018. Completeing fencing is proposed for 2020.2 11 Airport Multi-Tenant SignDesign, construction and installation of an internally illuminated multi-tenant sign to replace the existing airport sign on E Street 2nd quarter 20194th quarter 20192 14 Fair Market Value Appraisal – Land Lease Rates Complete a fair market value appraisal conducted by a qualified and MAI designated professional appraiser of appropriate land lease rates2nd quarter 20194th quarter of 2019Budgeted in 20192 17 Enhanced Phone SystemImplement a more robust phone system for features like call tree, integration with Outlook. This could be accomplished by extending the City’s IP Phone system to the Airport thereby implementing unified communications including 4 digit dialing and voice mail1st quarter 20183rd quarter 2018Completed with Transition to in-house staffing3 4 Airport West Side Environmental Analysis Conduct a comprehensive environmental analysis of the west side development area of the Airport to confirm the location and extent of wetlands and other environmental resources, potential mitigation strategies and anticipated mitigation costs 2nd quarter 20191st quarter 2020 Budgeted in 2019Bi-AnnuallyStrategic Plan Items to Consider AddingPurposely left blank – being done or to be done1 2 Airport Six-Year Capital Facilities Plan and 2019-2020 BudgetPublic Works Director /City EngineerThe City will be updating the Six-Year Capital Facilities Plan for the Airport aspart of the 2019-2020 budget process and develop the proposed budget forthe Airport for 2019-2020
Page 1 of 1
Memorandum
Public Works Department
To: Airport Advisory Board Members
From: Ingrid Gaub, Public Works Director
Date: December 12, 2018
Re: Airport Board Composition
The Annual Work Plan for the Board includes a task for the Board to discuss if there is a
desire for any changes to the Boards composition each year. The Board previously
considered this in November of 2017 and recommended changes to the number of
Board Members be increased from 5 to 7. These changes were adopted by the City
Council in early 2018.
As of December 31, 2018, the Board has 5 of the 7 positions filled as John Theisen will
be leaving the Board at the end of his term and Sparrow Tang resigned his position in
mid 2018.
The City is currently accepting applications for new Board Members and will go through
a process with the Board Chair and Vice Chair to interview any potential candidates for
recommendation to the Mayor for appointment. It is anticipated that this process will be
completed in early 2019.
This is the opportunity for the Board to discuss if they would like to make any additional
recommendations to the City Council on changes to the Boards composition.
AIRPORT ADVISORY BOARD – TRACKING MATRIX
12/19/2018 1
LEAD PROJECT
DESCRIPTION CURRENT STATUS WHAT’S NEXT START
DATE EST.
COMPL.
DATE
EST. COST
GENERAL AIRPORT BUSINESS
City Strategic Business
Plan
Board reviewed and discussed 2018 only priority matrix
action items at each Board Meeting in 2018.
Board to continue to review and discuss 2018 only action items. On-
going
On-going Action costs will
be identified for
each action at
time of Board
effort
City Airport Enterprise
Fund
City Council passed 2019-2020 Biennial Budget Finance Director Coleman provided City Council an update on
the 3rd Quarter 2018 Financials on December 10, 2018; staff
provided a copy of this report to the Board.
On-
going
On-going N/A
City/CW Runway
Enhancement
Project – Design
City Council and the Airport Board agreed to proceed
with the extension to 3841 linear feet. FAA ADO was
notified of this decision. Consultant design scope
approved by the FAA and WSDOT and design is
underway. WSDOT Grant for Design has been
awarded.
Complete plans, specification and estimate (PS&E) and
environmental permitting to bid project in June 2019.
06/2017 12/2019 $333,333
(90/5/5)
City Runway
Enhancement
Project – Property
Acquisition
Appraisal has been updated to address appraisal
review comments. The appraisal reviewer is currently
doing his final review of the updated appraisal. This is
for a portion of the Park and Ride area for the future
Runway Safety Area. FAA grant funds have been
awarded.
After the appraisal review is complete in December 2018, the
City will work with FAA to get approval to make an offer for fair
market value. WSDOT Grant request was unsuccessful.
01/2018 4/2019 $500,000
(90/10)
City/CW Runway
Enhancement
Project –
Construction
Scheduled to begin this phase in 2019 following the
completion of the Design Phase.
Design phase completion and applying for and obligating State
and Federal Grant funding in 2019.
9/2019 3/2020 $1,833,333
(90/5/5)
City On-going Business
Development
Continue to pursue right-of-first refusals on ALP
identified acquisition parcels
Work with Economic Development staff on targeted marketing
efforts.
On-
going
On-going TBD
City Night Restrictions Discussion with FAA is on-going on the steps
necessary to remove the Instrument Approach Night
Restrictions. FAA has identified several obstructions
that must be addressed prior to the restrictions being
removed.
Work with property owners to remove trees and light obstructions
that are penetrating the surface per the AGIS study and provide
documentation to FAA.
August
2018
June 2019 TBD
AIRPORT ADVISORY BOARD – TRACKING MATRIX
12/19/2018 2
STRATEGIC BUSINESS PLAN – 2018 ONLY ACTION ITEMS
AAB Priority
Ranking
KRA
Reference
1
Goal # Key Result Area/Goals
(Not in Priority Order)
Lead Narrative Description Start
Date 2
Completion
Date
1 1 5 Develop and implement a Jet-A-
Fuel temporary pilot program
Public Works
Director/City
Engineer
Based on interest from the Board and other interested parties, the
currently adopted Capital Facilities Plan had proposed the
permanent installation of Jet-A-Fuel fuel service. However, because
of 1) uncertain market need and response to warrant investment; and
2) higher than anticipated costs, permanent installation cannot be
achieved in the near-term. On September 11, 2017 City Council
concurred with the Private Partnership Option. License Agreement
with Cascade is complete. Purchase of a Truck is included in the
proposed budget for 2020.
1st
quarter
2017
Temporary - 1st
quarter 2018
(Cascade
License is
complete
3/2018)
Permanent –
2020
1 2 6 Annual Board Work Plan Airport Advisory
Board
Prepare for each calendar year a focused work plan for the Board to
utilize in agenda setting, coordination with City staff and
development of policy and fiduciary recommendations to City
Council
Annually Annually
12/20/2017
1 – Should be
part of market
study effort
2 3 Long-Term Rate Study Airport
Management
Rates charged to tenants and users of the airport are the primary
funding source for the airport, excluding grants for capital
development. To assure that the Airport Enterprise Fund remains
self-sustaining into the future, current and future rate structures must
be evaluated balancing market competitiveness with short-term and
long-term airport operation needs. Contract executed and work is
underway with the model developed.
2nd
quarter
2017
4th quarter 2018
1 3 1 Competitive Market Assessment
Study
Public Works
Director
Engage with a qualified professional with experience in airport
market analysis to assess the Airport’s current and future sub-
regional and regional market positions and identify strategies for
maintaining and enhancing these positions. Contract executed and
work has been completed.
2st
quarter
2017
4th quarter
2018
Complete
1 3 2 Recommendations - City’s 10-
Year Economic Development
Strategic Plan
Public Works
Director
Working with the Board and City Administration, evaluate and
implement recommendations of the City’s 10-Year Economic
Development Strategic Plan.
On-
going
On-going
1 3 6 Airport Growth Areas6 Public Works
Director /City Real
Estate Analyst/
Pursue opportunities for physical growth of the Airport consistent
with the approved Airport Master Plan including but not limited to
Ongoing Ongoing
1 KRA 1 = Airport Capital Improvement Program; KRA-2 = Airport Operations; KRA-3 = Economic Development
2 Please note that actions that start in 2017 and extend into 2018 are listed.
AIRPORT ADVISORY BOARD – TRACKING MATRIX
12/19/2018 3
acquisition of first rights of refusal on potential future acquisition
properties 3.
STRATEGIC BUSINESS PLAN – 2018 ONLY ACTION ITEMS
AAB Priority
Ranking
KRA
Reference 4
Goal # Key Result Area/Goals
(Not in Priority Order)
Lead Narrative Description Start
Date 5
Completion
Date
1 3 5 Current Development Sites
Marketing5
Public Works
Director /City Real
Estate
Analyst/Airport
Management
Market and lease the two on-airport development sites approved in
the approved Airport Master Plan to prospective tenants and
developers 6
Ongoing Ongoing
2 2 2 Annual Tenant Survey Airport
Management
Prepare, transmit and analyze with the Board an annual tenant
survey. The questions will be developed in consultation with the Board
and tenant feedback will be shared with the Board for potential
immediate action, if appropriate or incorporation into the Strategic
Business Plan
Annually Annually
July 19, 2017
Aug 15, 2018
2 2 8 Long-Term Airport Management
Strategy
Public Works
Director
Evaluate with Board, City Council, City Administration and appropriate
stakeholders a long-term airport management strategy
See Schedule. Budget to move the management in-house and hiring
of Airport staff was approved and is in process..
1st
quarter
2017
2nd quarter
2018
Complete
2 2 9 Airport Marketing Plan Public Works
Director
Prepare a comprehensive marketing plan that will act as a
communication and implementation tool that can be used to achieve
the goals established for the Airport. The Plan will utilize the Five Ps
(Product, Price, Placement, Promotion, and People) that focus on the
points of view of the Airport’s target audiences.
3rd
quarter
2017
2nd quarter
2018
2 3 3 Airport Zoning Regulations Update Public Works
Director
Coordinate with City’s Community Development Service Area to
assess and potentially implement new zoning regulations
amendments to current City of Auburn zoning standards for the
Airport and surrounding properties to address operational needs or
requirements and support current and future economic development
efforts.
1st
quarter
2018
1st quarter
2019
3 1 6 Wildlife Hazard Management Plan
Implementation
Public Works
Director /City
Engineer
Per the 2015 Wildlife Hazard Management Plan, obtain a scope of
work and budget, modify Capital Facilities Plan, obtain required
permits and approvals and conduct recommended tree removal
activities. Century West is currently reviewing the Plan and will
2nd
quarter
2017
4th quarter
2018
3 Please note that the timeframes shown for this Goal are aspirational. The ability to achieve them in the timeframes stated are influenced by market factors beyond the City’s direct control. As such, this Goal may not
be achieved in the specified timeframe, however, the City will pursue all reasonable and appropriate actions to do so.
4 KRA 1 = Airport Capital Improvement Program; KRA-2 = Airport Operations; KRA-3 = Economic Development
5 Please note that actions that start in 2017 and extend into 2019 are listed.
6 Please note that the timeframes shown for this Goal are aspirational. The ability to achieve them in the timeframes stated are influenced by market factors beyond the City’s direct control. As such, this Goal may not
be achieved in the specified timeframe, however, the City will pursue all reasonable and appropriate actions to do so.
AIRPORT ADVISORY BOARD – TRACKING MATRIX
12/19/2018 4
prepare a technical memorandum to City staff recommending key
next steps.
STRATEGIC BUSINESS PLAN – 2018 ONLY ACTION ITEMS
AAB Priority
Ranking
KRA
Reference
Goal
#
Key Result Area/Goals
(Not in Priority Order)
Lead Narrative Description Start
Date
Completion
Date
3 2 5 Board Composition Review Airport Advisory
Board
Conduct a review of the current composition and focuses of the
Airport Advisory Board to determine potential for recommended code
changes. Areas of interest could include but are not limited to current
number of authorized board members and specific Board focuses
Annually Annually
12/20/2017
Purposely left
blank – being
done or to be
done
1 1 Annual Capital Improvement
Program Review
Airport Advisory
Board
The City is required by the Federal Aviation Administration (FAA) and
the Washington State Department of Transportation-Aviation
Division (WSDOT-Aviation) to annually submit an updated Capital
Improvement Program (CIP). The CIP forms the basis for potential
state and federal funding for airport capital improvements. In
coordination with City staff, the Board will annually review and advise
on the required update to the Capital Improvement Program required
prior to its submittal. Review with the Board planned at its 10/17/2018
regular meeting.
Annually Annually
9/20/2017
10/17/2018
Purposely left
blank – being
done or to be
done
1 2 Airport Six-Year Capital Facilities
Plan and 2019-2020 Budget
Public Works
Director /City
Engineer
The City will be updating the Six-Year Capital Facilities Plan for the
Airport as part of the 2019-2020 budget process and develop the
proposed budget for the Airport for 2019-2020
Bi-
Annually
3rd quarter
2018
Complete
Purposely left
blank – being
done or to be
done
2 18 Unmanned Aerial Vehicle (UAV)
Training Area
Innovation &
Technology
Department/ Airport
Management
Investigate the potential establishment of a UAV training area at the
Airport for use by City staff for required UAV flight training subject to
FAA approval
4th
quarter
2017
2nd quarter
2018
Purposely left
blank – being
done or to be
done
2 15 Annual Lease Rates Survey &
Analysis
Real Property –
Mayor’s
Office/Airport
Management
Conduct comparison survey and valuation analysis for rates for
Open T and Closed Hangars, Tie-Downs.
Annually Annually
8/23/2017
Purposely left
blank – being
done or to be
done
2 13 Aviation Day Airport
Management
Develop a plan for establishment of a free 1-day Aviation Day that is
open to the public and will provide up-close viewing of aircraft,
aviation exhibits, Kids Zone, food trucks, and more. Pursue sponsors
to cover 100 percent of event cost.
Aviation Appreciation Day Held 9/29/2018.
Annually
(first
event in
2018)
Target
Sept.
2018
Annually (first
event in 2018)
Sept 2018