HomeMy WebLinkAbout04-24-2017 MinutesWASHINGTON
CALL TO ORDER
City Council Study Session Mun
Services SPA
April 24, 2017 - 5:30 PM
Auburn City Hall
Minutes
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Deputy Mayor Wales called the meeting to order at 5:30 p.m. in the Council
Chambers of Auburn City Hall, 25 West Main Street in Auburn.
A. Roll Call
Councilmembers present Deputy Mayor Largo Wales, Bob Baggett,
Claude DaCorsi, John Holman, Bill Peloza, Yolanda Trout -Manuel, and
Rich Wagner.
Mayor Nancy Backus and the following department directors and staff
members were present: Chief of Police Bob Lee, Assistant Chief of
Police William Pierson, Finance Director Shelley Coleman, Parks, Arts
and Recreation Director Daryl Faber, Human Resources and Risk
Management Director Rob Roscoe, Director of Administration Dana
Hinman, Innovation and Technology Director Paul Haugan, Assistant
Director of Engineering Services/City Engineer Ingrid Gaub, Community
Development and Public Works Director Kevin Snyder, Human Services
Manager Erica Azcueta, Police Commander Mark Caillier, Police Traffic
Officer Derek Anderson, Solid Waste and Recycling Supervisor Joan
Nelson, Utilities Customer Care Manager Brenda Goodson -Moore,
Assistant Director of Public Works Randy Bailey, City Attorney Daniel B.
Heid, and Deputy City Clerk Shawn Campbell.
ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS
A. Junior City Council Report on National League of Cities
Junior City Councilmembers reported on their attendance at the National
League of Cities conference in Washington, D.C. Junior City
Councilmembers briefing the Council were: Sydney Campbell, Chair;
Diego Izquierdo, Vice Chair; and Junior City Councilmember Mary Riel.
Chair Campbell reported on what the members learned about developing
a mission statement, lobbying methods, meeting with members of other
Junior City Councils, and attended a youth homeless Senate briefing.
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Chair Campbell reviewed the Junior City Council's newly penned mission
statement,, The Auburn Junior City Council works to create a meaningful
dialogue between the youth and city officials to collaboratively promote
safety, engagement and equality in the city of Auburn.
Vice Chair Izquierdo spoke about what he learned in speaking to other
Junior City Councilmembers. He asked the City Council to consider
allowing a Junior City Councilmember to sit on other City committees as a
representative of the Junior City Council.
Chair Campbell put forth a recommendation to increase the number of
Junior City Council meetings to encourage a more effective group. She
also recommended a zero tolerance on attendance to reduce the number
of unexcused absences and create a more effective group.
Junior City Councilmember Mary Riel reported on her attendance at the
Senate briefing on youth homelessness and what the Junior City
Councilmembers learned about the barriers in fighting youth
homelessness.
B. Auburn Station Access Improvement Project
Sandra Fann, Project Engineer for Sound Transit, provided an update on
the Auburn Station Access Improvement Project. The Auburn Station
Access Improvements include the construction of a 600 -stall multi-level
parking structure on an existing surface lot for a net increase of 500 stalls.
The estimated cost of the project is $34.8 Million in 2016 dollars. The
planning efforts will determine the most effective and affordable mix of
improvements.
Ms. Fann reviewed the project timeline and the stakeholder engagement
schedule.
Parking garage site evaluation criteria include: ease of transportation
access, engineering feasibility, parcel features (including transit -oriented
development potential, land use, current ownership) and environmental
conditions.
Ms. Fann identified the potential garage sites. Potential garage site
detailed analysis will include: garage layout and number of potential
spaces, potential alternative site uses (such as housing), historic structures
on site, traffic analysis, and geotechnical/hazardous materials screening.
Preliminary key considerations and features of Site 1, the 1 st Street and B
Street parking lot, include: potential concepts include 520 to 670 stalls,
reasonable access to passengers, vehicle access via two driveways, and
no evidence of major environmental constraints.
Preliminary key considerations and features of Site 2, the Ace Hardware
property, include: potential concepts include up to 715 stalls, reasonable
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access for passengers, vehicle access via two driveways, and no
evidence of major environmental constraints.
Preliminary key considerations and features of Site 3, the Sound Transit.
parking lot, include: potential concepts include up to 680 stalls, easiest
access for passengers, vehicle access via two driveways, and no major
environmental concerns.
Preliminary key considerations and features of Site 4, the Union of
Aerospace Machinists property, include: potential concepts include up to
465 stalls, easy access for passengers, vehicular access would vary
depending on design, no major environmental concerns, and could be
connected to existing garage.
Ms. Fann also reviewed options for transit and non -motorized access
improvements.
Next steps include: preparing cost estimates for all improvements,
evaluating potential parking garage sites and access improvements based
on criteria, and pairing non -motorized and transit access improvements
with parking garage options into alternative packages.
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Ordinance No. 6643
An Ordinance of the City Council of the City of Auburn, Washington, granting to
Mcimetro Access Transmission Services Corp., D/B/A Verizon Access Transmission
Services, a Delaware Corporation, a franchise for telecommunications services
Engineering Aide Amber Price presented Ordinance No. 6643. The
ordinance would grant a franchise agreement for telecommunications
services to MClmetro Access Transmission Service Corporation (dba
Verizon Access Transmission Services) (MCINerizon).
MCINerizon requests the franchise in order to construct a fiber optic
telecommunications network within the City's rights-of-way. The facilities
would be part of a larger network of infrastructure that MCINerizon is
building throughout the state.
A public hearing on the franchise application is scheduled before the City
Council on May 1, 2017.
B. Ordinance No. 6652
An Ordinance of the City Council of the City of Auburn, Washington, creating a new
Chapter 5.40 of the Auburn City Code, related to the regulation of Fair Housing
Practices
City Attorney Heid presented Ordinance No. 6652 relating to regulation of
fair housing practices and prohibition of housing discrimination based on
source of income. City Attorney Heid stated many cities in the region
have regulations that prohibit rental housing discrimination based upon
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source of funds. The ordinance is similar to the City of Kent's ordinance
and would apply to all rental housing, except where the rental housing unit
is in a residential building shared by the owner, or where the owner of the
rental housing owns fewer than four housing units within the city.
Director of Administration Hinman explained staff have been working
together and gathering information from other jurisdictions for the best
process to prohibit rental housing discrimination based on source of
income, particularly Section 8 vouchers.
The ordinance provides for penalties for violations consistent with Chapter
1.25 of the city code.
Councilmember DaCorsi stated the voucher holder would have to pass the
screening process just like any other renter would. Councilmember
DaCorsi also noted a bill was introduced in the legislature that would
prohibit discrimination on source of income at the state level. He said the
proposed law went beyond Section 8 vouchers, and he recommended the
City look to include other source of income discrimination.
C. Resolution No. 5291
A Resolution of the City Council of the City of Auburn, Washington, approving
amendment to the 2016 Annual Action Plan update of the Consolidated Plan
Director Hinman gave an overview of Resolution No. 5291 and the request
to reallocate $261,552 of Community Development Block Grant funds
from previous years.
Director Hinman and Human Services Manager Azcueta explained that
each year the City executes specific actions to implement the goals and
strategies of the Consolidated Plan for years 2015-2019. Actions that will
be taken in 2016 are outlined in the Annual Action Plan.
The City received $519,029 in Community Development Block Grant.
funds in 2016. The funds were allocated for the City's Housing Repair
Program, Public Services Activities, Economic Development, support of
youth outreach and general program management. The City also had a
total of approximately $300,000 in unspent funds from prior years. The
accumulation is due to projects that were unable to be completed.
The 2016 Action Plan amendment proposes to reallocate $261,552 of the
accumulated funds to update the City's Les Gove Park bathroom to make
them ADA accessible and reallocate $20,000 the City's Housing Repair
Program.
At 7:00 p.m., Deputy Mayor Wales recessed the meeting for a ten minute
intermission. The meeting was reconvened at 7:11 p.m.
D. Safer Cities/inclusive Cities Ad Hoc Presentation
Councilmember Trout -Manuel, chair of the Safer Cities/Inclusive Cities
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Ad Hoc Committee reported on behalf of the ad hoc committee that also
included Councilmembers Baggett and DaCorsi.
Councilmember Trout -Manuel reviewed the history of ad hoc committee
and its purpose. It began from a request for residents for establishment of
Auburn as a sanctuary city. Councilmember Trout -Manuel noted the City
had already adopted the National League of Cities inclusive city
resolution.
Councilmember DaCorsi gave an overview of the three videos that will be
played. The videos provide information, data and statistics that were
gathered during their research. In the videos, Presidents Clinton, Obama
and Trump talked about boarder control and enforcing immigration laws.
Councilmember DaCorsi stated all three Presidents stated similar policies
relating to immigration and border protection..
Councilmember DaCorsi also reviewed the racial demographic of the City
of Auburn and immigration statistics nationwide as well as deportation
statistics.
Councilmember Baggett and other members of the ad hoc committee
asked questions of Chief of Police Lee, Assistant Chief of Police Pierson
and City Attorney Heid on issues relating to police policies during traffic
stops, Lexipol (a policy management software for public safety), U
visa which is is a United States non-immigrant visa which is set aside for
victims of crimes (and their immediate family members) who have suffered
substantial mental or physical abuse and are willing to assist law
enforcement and government officials in the investigation or prosecution of
the criminal activity, and interactions with immigration officials and ICE.
Councilmember Trout -Manual explained the ad hoc committee has
prepared both a resolution and ordinance for Council consideration
regarding inclusive and diverse city status.
City Attorney Heid explained the updates to the resolution.
Councilmember Trout -Manuel stated ad hoc committee members spoke
to many sources and constituents throughout the process. She stated the
first priority of the Council is to create a safe community for everyone. She
reported the ad hoc committee is recommending the resolution for Council
adoption.
Councilmember Wagner suggested referencing the Tenth Amendment in
the resolution.
At 8:24 p.m., Deputy Mayor Wales recessed the meeting for a ten-minute
intermission. The meeting reconvened at 8:39 p.m.
IV. MUNICIPAL SERVICES DISCUSSION ITEMS
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At this time, Councilmember Peloza, chair of the Municipal Services Special
Focus Area, presided over the following special focus area discussion items
A. Traffic School Update
Presentation on the Auburn Traffic School. Status on how the classes are going,
revenue generated for the city and a. brief example of the class curriculum.
Assistant Chief of Police Pierson and Traffic Officer Derek Anderson
provided an update on Auburn's traffic school program. The Council
approved an ordinance that allows those who receive traffic tickets to
attend traffic school in lieu of a traffic ticket on their driving record. Only
those qualified are allowed to attend traffic school. Approximately 170
students have attended since the school began operation in October .last
year.
Officer Anderson described the traffic school process, content of the
school, and goals of the traffic school.
B. Commendation Inquiry Allegation (CIA) Report and Use of Force Report
Police Commander Mark Caillier reviewed the 2016 Annual
Commendations, Inquiries and Allegations of Misconduct Analysis (CIA)
Report.
In 2016, Auburn Police Officers responded to 94,348 (92,872 in 2015)
CAD incidents and completed 17,823 (17,875 in 2015) case reports.
Officers made 4,716 (4,985 in 2015) arrests, with 2,551 (2,940 in 2014) of
those arrestees being booked into the SCORE Jail. Officers also issued
8,298 (8,292 in 2015) infractions/citations. All of this activity accounts for
only a portion of the personal contacts with our community members that
are made by our police officers throughout the year.
As outlined in the Auburn Police Department Manual of Standards (MOS),
the CIA system provides a standardized means of reporting, investigating,
and documenting Commendations, Inquiries, Internal Investigations and
Collision Reviews.
A Commendation is used to recognize actions or performance by
members of the police department who act or perform in a manner that is
outstanding or beyond what is normally expected. The Commendation
process recognizes employees for Professionalism, Exemplary Job,
Exemplary Actions, Life Saving and Heroism. Total Commendations have
increased 60% from 2011.
There are two ways a complaint can be categorized and investigated:
Supervisory I nquiry and I ntemal I nvestigation.
A Supervisory Inquiry involves a complaint made regarding the quality of
service delivery. These complaints vary in degree from complaints
regarding an employee's demeanor, tardiness, complaints related to
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customer service, or the nature of a department practice. The employee's
immediate supervisor typically handles this type of complaint, but a
commander might also take charge of it.
An Internal Investigation involves a complaint of a possible violation of
department standards, written directives, City policies or applicable Civil
Service Rules. These allegations include, but are not limited to, complaints
of bias based policing, excessive force, alleged corruption,
insubordination, breach of civil rights, false arrest, and other types of
allegations of serious misconduct: In the event that an allegation of criminal
misconduct is reported and appears to have merit, a simultaneous criminal
investigation will be initiated.
Commander Caillier reviewed the supervisory inquiry, allegations, and the
data counts.
Commander Caillier then reviewed the collision stats for the Police
Department. In 2016, there were 21 collisions involving APD employees.
13 of the 21 collisions were determined to be preventable on the part of
the officer. The average years of service of the officers involved in
collisions is 7 and the average age of the officer was 35. 14 of the
collisions that occurred were officers who have 4 years or less of service
with Auburn PD. The preventable collisions were attributed to officers with
an average of 7 years of service. In reviewing the 13 collisions, which
were determined by a Collision Review Board to be preventable, "driver
inattention" was apparent in most cases, by either watching for suspects or
looking at vehicle equipment inside the car. If the drivers had been more
attentive, they would not have collided with another vehicle, curb, tree, etc.
Commander Caillier reviewed the 2016 Annual Use of Force
Summary. There were 135 Use of Force Incidents in 2016 compared to
136 in 2015. Of the 135 incidents where force was used, 116 suspects
were involved. Of the 116 suspects, 46 reported injuries. All injuries were
photographed and noted to be minor scrapes, bruises, small lacerations,
K-9 bites, and minor punctures or redness from Taser applications.
Auburn Police Officers were compelled to use force once in every 699
CAD incidents, once in every 132 case reports, once in every 35 physical
arrests and once in every 29 physical bookings. Only .14% of contacts
resulted in a use of force.
Councilmembers discussed the different types of force.
Councilmember Holman thanked Commander Caillier for compiling the
data and doing the work.
C. Solid Waste Update
Utility Billing Customer Care Manager Brenda Goodson -Moore and Solid
Waste and Recycling Supervisor Joan Nelson presented an update on the
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solid waste contract.
The City of Auburn's current solid waste contract expires December 31,
2017. The contract provides for two extensions of the existing contract for
a period of up to two years each.
In 2016, the City solicited a Request for Bids, which were due September
14, 2016. The City received only one bid, from its current provider, Waste
Management.
The City has three options at this point:
1, Reject the Waste Management bid, exercise the first of two contract
extensions through September 2019, and initiate a Request for Proposals
process.
2. Accept the bid received from Waste Management on September 14,
2016.
3. Renegotiate a contract with Waste Management and extend the first of
two contract extensions to allow negotiation time.
Staff recommends rejecting the bid and initiate an extension of the current
contract to allow time to issue a Request for Proposals for a contract that
would be effective October 1, 2019..
Deputy Mayor Wales stated the Lea Hill area should be included in the
new contract. She would also Pike a call center implemented and a voucher
system for large item pick up. Deputy Mayor Wales also suggested
including grocery cart pickup as part of the solid waste contract.
D, 104th Ave SE Property Update
Parks staff is working with Robert W Droll, Landscape Architect, to develop a Park
Master Plan for the 104th Ave SE property located along the Green River. A draft
rendering of the Master Plan has been prepared by the Landscape Architect, and is
based on conversations and direction from Parks and CD&PW staff. Topographic and
drone surveys have been completed by the City's Survey Crew and GIS staff,
respectively. In addition a wetland and stream assessment has been completed on the
property to identify on-site regulated areas.
Parks, Arts and Recreation Director Faber updated the Council on the
Green River Park property located near 104th Avenue. The 14 acre
property is comprised of two separate parcels and is bordered by 104th
Avenue SE to the east and the Green River on the north. The property
contains one on-site Category I I I Wetland.
The site is undeveloped with forested area in the wester portion of the
property and areas dominated by invasive species in the eastern portion of
the site. Pedestrian access to the site is currently gained from the east via
104th Avenue SE or the south via 102nd Avenue SE.
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The two parcels were transferred to the City through two separate
acquisitions. The western parcel was transferred from King County
through an I ntergovemmental Land Transfer Agreement and the eastern
portion was transferred to the City from the Washington State Parks and
Recreation Commission. The entire site is deed restricted and is required
to be protected as parkland in perpetuity.
The City has been working with Robert W. Droll, landscape architect, to
develop a master plan for the park.
E. Business Shopping Cart Discussion
Councilmember Peloza reported finding shopping carts and graffiti at the
Porter Bridge. He shared photos he had taken of the area.
Councilmember Peloza shared the history of the city code relating to
abandoned shopping carts. He suggested revisiting the city code to
address abandoned shopping carts that are an eyesore.
Assistant Director of Public Works Bailey reported the code is still in
effect. The only change to the code has been changing a word "shall' to
"may." Maintenance staff still pick up carts and return them to the stores.
The code allows staff to return carts to place of origin rather than
automatically impounding.
Assistant Director Bailey spoke about the difficulty in processing carts that
are used by homeless to store their belongings.
Assistant Director Bailey spoke about his work with managers of stores to
encourage them to retrieve their own carts from surrounding areas.
Director Snyder suggested the City can change Chapter 8.18 to impose
higher burden on businesses utilizing shopping carts.
The City could require a mandatory Prevention Plan. The Plan could
require one or more of the following: disabling devices on all carts, posting
of a security guard to deter and stop customers who attempt to remove
carts from the business premises, bollards and chains around business
premises to prevent cart removal, security deposits required for use of all
carts, rental or sale of carts that can be temporarily or permanently used for
transport of purchases, direct contracting with cart retrieval service to
retrieve carts removed from its premises within a certain period of time.
However, the Prevention Plan may not be viewed as business -friendly by
affected businesses.
Councilmember Peloza asked what would need to be done to have
dedicated staff roam the City looking for abandoned shopping carts.
Assistant Director Bailey said the staff Would have to be reassigned from
their current duty. Councilmember Peloza suggested contracting for
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shopping cart removal.
Deputy Mayor Wales stated highly trained staff should not be picking up
abandoned carts. She suggested other options for cart pick up.
Councilmember Holman recommended engaging the business community
to find a solution.
V. OTHER DISCUSSION ITEMS
There was no other discussion.
VI. NEW BUSINESS
There was no new business.
VII. MATRIX
The matrix was not reviewed.
VIII. ADJOURNMENT
There being no further discussion, the meeting adjourned at 10:09 p.m.
APPROVED THE\`�`"� DAY OF'c- 2018.
Ult�
BOB BAGGETT, DEPUTY MAYOR
Shawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http✓/www.aubumwa.gov), and via email. Complete agenda packets are available for review
at the City Clerk's Office.
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