HomeMy WebLinkAbout06-26-2017WASHINGTON
CITY COUNCIL STUDY SESSION AND
SPECIAL FOCUS AREA
JUNE 26, 2017 — 5:30 PM
Auburn City Hall
MINUTES
L. CALL TO ORDER
Deputy Mayor Largo Wales called the meeting to order at 5:30 p.m. in the
Council Chambers of Auburn City Hall, 25 West Main Street in Auburn.
A. Roll Call
Councilmembers present: Deputy Mayor Largo Wales, Bob
Baggett, Claude DaCorsi, John Holman, and Rich Wagner.
Councilmember Bill Peloza arrived at 5:33 p.m. Councilmember
Yolanda Trout -Manuel was excused.
Mayor Nancy Backus and the following department directors and
staff members were present: Innovation and Technology Director
Paul Haugan, Assistant Director of Engineering Services/City
Engineer Ingrid Gaub, Finance Director Shelley Coleman, Assistant
Police Chief William Pierson, City Attorney Daniel B. Heid, Director
of Administration Dana Hinman, Human Resources and Risk
Management Director Rob Roscoe, Assistant City Attorney Jessica
Leiser, Assistant Director of Public Works Randy Bailey, Real
Property Analyst Josh Arndt, Assistant Director of Community
Development Services Jeff Tate, and Deputy City Clerk Shawn
Campbell.
II. ANNOUNCEMENTS, REPORTS AND PRESENTATIONS
Councilmember DaCorsi reported he and Councilmembers Holman,
Baggett, and Trout -Manuel attended the Association of Washington Cities
(AWC) conference last week. Councilmember DaCorsi reported he was
elected as the District 13 representative to the Board of Directors for
AWC.
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
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City of Auburn Council Meeting Minutes June 26, 2017
A. Ordinance No. 6654- Budget Amendment NO. 2 (15 Minutes)
Director Coleman reported that an updated budget sheet was
provided to Council.
Director Coleman stated Ordinance No. 6654 amends the 2017-
2018 Biennial Budget. The purpose is to adjust budgeted 2017
beginning fund balances to match actual 2016 ending fund
balances per accounting records. City-wide beginning fund
balances are adjusted by a net increase of $25.4 million.
The amendments recognize updated revenue projections,
predominately an increase in anticipated City utility tax revenues of
$265,000.
The amendment carries forward unspent project spending authority
from 2016.
The amendment also includes a new full-time employee of
Administrative Assistant support Economic Development and the
Healthy Auburn Initiative. The amendment also reallocates capital
project budgets and provides project funding adjustments. Finance
Director Coleman reviewed the budget amendments.
B. Resolution No. 5295 — City of Pacific Decant Contract (10
Minutes)
Assistant Director of Public Works Bailey reviewed Resolution No.
5295. Resolution No. 5295 authorizes an agreement with the City
of Pacific to allow the use of the City of Auburn's decant facility to
dump vactor and sweeper waste material on a space limited basis.
The agreement is renewed every three years.
C. Ordinance No. 6642 — Marijuana Related Activities (20 Minutes)
Assistant Director of Community Development Services Tate
reviewed Ordinance No. 6642. The ordinance is based on the
Planning Commission's recommendation and would lift the
moratorium for marijuana related activities and put permeant
regulations in place.
On August 15, 2016, the City Council adopted Ordinance No. 6613
establishing a moratorium on certain types of marijuana related
activities. Ordinance No 6613 also directed staff to prepare draft
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City of Auburn Council Meetinq Minutes _ June 26, 2017
code amendments to address all forms of marijuana related
activities for presentation to the Planning Commission.
The Planning Commission held public .meetings during which the
Planning Commission reviewed the draft ordinance, directed
questions towards staff, requested additional information,
suggested potential modifications, and requested staff conduct a
public survey. The Planning Commission held a public hearing on
the proposed regulations and made their recommendation to the
Council to adopt Ordinance No. 6642.
The Planning Commission recommendation includes:
1. Permitting up to four marijuana retailers in Auburn.
2. Increasing the distance separations between marijuana
related activities and other types of uses and activities. The
Planning Commission recommends a 2,640 foot separation
from some types of uses and a 1,320 foot separation from
others.
3. Expanding the list of uses that require separation from a
marijuana related activity over the list that is established by
the Washington Administrative Code. Added are: private
schools, private playgrounds, private recreation facilities,
private parks, public trails, religious institutions, and transit
centers or park -n -ride facilities operated by a sovereign
nation.
4. Clarifying that marijuana related activities that were legally
established prior to the adoption of Ordinance No. 6642 are
classified as legal conforming uses even if they do not meet
the criteria of the standards established.
5. Limiting marijuana related activities to the C-3, M-1 and M-2
zoning designations.
6. Establishing rigorous public review procedures that must be
met prior to submittal of a City of Auburn business license
application.
At 6:3.5 p.m., the meeting was recessed for a five-minute intermission. The
meeting was reconvened at 6:42 p.m.
IV. MUNICIPAL SERVICES DISCUSSION ITEMS
At this time, Councilmember Peloza, chair of the Municipal Services
Special Focus Area, presided over the following special focus area
discussion items.
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A. District Court Briefing (30 Minutes)
City Attorney Heid and Human Resources and Risk Management
Director Roscoe Heid provided Council with a briefing on the City's
contract with District Court.
Director Roscoe reminded that the City contracted with King
County District Court beginning in 2012. He reported the case
filings last year were 12,500 and this year the case filings are
anticipated to be around 13,700 or a ten percent increase.
Director Roscoe stated the District Court services are working well
and there are full District Court services offered in Auburn,
including small claims court. The District Court is also looking at
adding community court, which handles non -criminal cases.
Director Roscoe described Spokane's community court as an
example.
Director Roscoe described the space constraints at the courthouse.
The District Court is asking for more space at the courthouse, but
the City wants more space reserved for police and the prosecutors.
City Attorney Heid described the length of a jury trial in District
Court. He also spoke about the difficulty in getting a courtroom for
a trial.
Councilmembers discussed the courthouse the space concern.
City Attorney Heid stated an additional courtroom would be
beneficial.
Councilmember Holman noted the City is growing and the police
force is growing. He suggested the Council look at a new police
station or court to separate the two facilities.
Councilmember Peloza inquired about veterans court. City
Attorney Heid stated that King County offers mental health court,
veterans court, and drug court programs. City Attorney Heid
questioned whether veterans court would be sufficiently utilized at
the District Courtin Auburn. City Attorney Heid offered to provide
additional information on veterans court and community court
services available in the county.
Director Roscoe stated the City is billed by King County for District
Court services. The City is billed in arrears, and the City is
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City of Auburn Council Meeting Minutes. _ June 26, 2017
currently reviewing the billing for 2016. The billing for court
services in 2014 was $1.46 million and $1.5 million in 2015. The
billing is offset by receipt of court fines.
City Attorney Heid commented on federal law that provides for
case limitations that apply to public defenders. Director Roscoe
commented on the current contract for public defense services.
B. Auburn Municipal Airport Briefing (30 Minutes)
Assistant Director Gaub, Jamelle Garcia, Manager of Aviation
Management Group, and Airport Advisory Board Chair John
Theisen provided an update on the current work being done on the
Airport Strategic Plan, Jet -A Fuel and the Rate Study and
Competitive Market Assessment.
In 2016, the take off and landings were approximately 142;000.
The hangars are full, and the tie downs are over half full. The
service level has remained the same.
Deputy Mayor Wales inquired about weekend services. Assistant
Director Gaub stated the airport is not a towered airport. Fuel is
self -serve. The office and the pilots' lounge are not open on the
weekend. Mr. Garcia stated the airport was once open six days a
week, and the amount of business on Saturday was minimal.
The Airport Strategic Business Plan was approved earlier this year.
The Board is focused on Jet A Fuel, a long-term rate
study/competitive market assessment, marketing of current
development sites, and airport growth areas. A facility condition
assessment is scheduled for 2019, but a budget amendment is
requested to conduct the assessment in 2017..
Assistant Director Gaub reviewed the Jet A Fuel proposal. The
interim solution has two options: a private partnership or a public/
private partnership. The long-term solution requires establishing a
demand (40,000 gallons annually). The next step would be to site,
design, and install permanent above -ground storage of jet fuel. It is
anticipated that financing, such as bonding will be needed to fund
the improvements.
Councilmember Wagner questioned whether the airport should
become a port district so there is a taxing authority.
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City of Auburn Council Meeting Minutes i June 26, 2017
Assistant Director Gaub reviewed the Request for Proposals (RFP)
scheduled for the rate study and competitive market assessment.
The RFP is scheduled to be published in July. Proposal
submissions and selection is anticipated to occur in August to
September. The study duration is estimated to be nine to twelve
months.
Assistant Director Gaub shared the tracking matrix for the Airport
Advisory Board. It tracks status on capital and maintenance
projects and Strategic Plan work items.
V. OTHER DICUSSION
There was no other discussion.
VI. NEW BUSINESS
There was no new business.
VII. MATRIX
Updates on District Court and shopping carts were added to the August
Municipal Services Special Focus Area study session.
VIII. EXECUTIVE SESSION
At 7:42, Deputy Mayor Wales recessed the meeting to executive session
for approximately 15 minutes in order to discuss a complaint against a
public official pursuant to RCW 42.30.110(1)(f). City Attorney Heid and
Human Resources and Risk Management Director Roscoe attended the
executive session.
At 7:56 p.m., the executive session was extended an additional ten
minutes.
The meeting was reconvened at 8:06 p.m.
IX. ADJOURNMENT
There being no further business/discussion, the meeting adjourned 8:06
p.m.
APPROVED this 17th day of December, 2018.
BOB BAGGETT, EPUTY MAYOR Shawn Campbell, City Clerk
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