HomeMy WebLinkAbout11-26-2018 Minutes .............................................................................................................................................................................................................
City Council Study Session HHS SFA
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�4c November 26, 2018 - 5:30 PM
,� Council Chambers - City Hall
CITY OF � � �,.� ��` � MINUTES
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I. CALL TO ORDER
Deputy Mayor Baggett called the meeting to order at 5:30 p.m. in the
Council Chambers of Auburn City Hall, 25 West Main Street in Auburn.
A. Roll Call
Councilmembers present: Deputy Mayor Bob Baggett, Larry Brown,
Claude DaCorsi, John Holman, Bill Peloza, Yolanda Trout-Manuel and
Largo Wales.
Mayor Nancy Backus and the following department directors and staff
members were present: City Attorney Steve Gross, Director of
Administration Dana Hinman, Director of Finance Shelley Coleman,
Director of Human Resources & Risk Management Candis Martinson,
Director of Innovation&Technology David Travis, Police Commander
Mike Hirman, Director of Public Works Ingrid Gaub, Director of Parks &
Recreation Daryl Faber,Arts & Events Manager Julie Krueger, Real
Property Analyst Josh Arndt, Economic Development Manager Doug
Lein, Human Services Manager Joy Scott, Community Healthcare
Consultant Pat Bailey, Special Events & Farmers Market Specialist
Amanda Valdez, Solid Waste & Recycling Supervisor Joan Nelson and
Deputy City Clerk Teresa Mattingly.
II. ANNOUNCEMENTS REPORTS AND PRESENTATIONS
There was no announcement, report or presentation.
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. 2018 Auburn Farmer Market Year End Report(Faber)(15 Minutes)
Auburn International Farmers Market Season -2018 Season Report
Director Faber and Farmers Market Specialist Valdez presented Council
with the 2018 Auburn Farmer Market year end report,the mission of the
market, the benefits of the new location at Les Gove Park, grants
sponsors, marketing, promotional efforts, increased vendor sales,
customer count increased by 28%and farmers participation increased by
2%from 2017, and payment options at the market including; Electronic
Benefits Transfer(EBT)and Fresh Bucks.
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Councilmember Trout-Manuel asked about the cost of the carrots at the
market and was informed by Director Faber they were $3000 and
purchased from a local artist. Council also discussed increasing booth
rental fees, the benefits of having the market at Les Gove Park, and the
possibility of extending the Farmers Market into October. Director Faber
advised Council that due to the decrease in sales,farmers participation
and the weather that it is not possible to extend the market past
September.
B. Resolution No. 5391 (Faber)(15 Minutes)
An informational presentation from the Auburn Symphony Orchestra regarding the
2017-18 and 2018-19 performing art seasons and inclusion of the 2019 draft contract
related to operating support for the Auburn Symphony Orchestra
Director Faber introduced Nancy Hulsey and Executive Director of the
Auburn Symphony Rachel Woolsey who presented Council with
information on the Auburn Symphony Orchestra, when it was established,
challenges with finding a new conductor and director, the vision statement,
principal areas of focus,the Music for Life program that assist with
providing instruments to students, educational programs, $10 tickets for
music students and their families,free concert talks on KING FM radio,
and the long term goal of hiring an educational coordinator.
Council discussed how pleased they are that the Auburn Symphony is
doing things for students and provides discounts for students and families
and the possibility of establishing a classical music scholarship and
partnering with organizations for Music for Life programs.
C. Resolution No. 5392 (Gaub) (10 Minutes)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to execute an amendment to the lease agreement between the City of Auburn
and Classic Helicopter Corporation
Director Gaub and Analyst Arndt presented Council with information on
amending the lease to take back some office space from Classic
Helicopter Corporation, removing the Future Development Agreement
from the original lease, agreeing to not make any complaints to the FAA
regarding Lessor's operation and management and use of the Airport after
the lease expires.
Council discussed their concerns with the language regarding not making
complaints to the FAA in the addendum to the lease agreement and was
advised that the language protects the City since Classic Helicopter is no
longer planning to build a permanent structure as originally agreed upon.
D. Resolution No. 5393 (Gaub)(5 Minutes)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to execute an amendment to the lease agreement between the City of Auburn
and Spanaflight, LLC
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Director Gaub and Analyst Arndt presented Council with information on
extending the lease through 2020 with Spanaflight LLC, increasing the rent
from$870 per month to $925 per month for the 2019 calendar year,
with an automatic lease renewal for 2020 and additional rent increase to
$950 per month.
Council discussed how pleased they are that Spanaflight wants to do
business in Auburn and questioned why the language is different in the
two lease agreements with Spanaflight and Classic Helicopter. Council
was advised that the language is different because there is no
development agreement Spanaflight.
E. Recology Contract(Coleman) (10 Minutes)
An agreement between the City of Auburn and Recology Cleanscapes for a litter
control and recycling program
Director Coleman and Supervisor Nelson presented Council information
on the Recology CleanScapes, Inc. contract including a 5% increase from
last year, and the litter removal and litter services provided.
Council questioned what the 5% increase covers, how does the City know
what Recology's costs are,who monitors Recology CleanScapes work,
who cleans up leaves in the streets and if there are rules regarding
removing waste bins from the curb and streets.
Director Coleman advised Council the 5% increase covers wages,
benefits and cost of living increases,that Recology CleanScapes costs is
proprietary information, Supervisor Nelson monitors their work, the
Maintenance and Operation department will determine who is responsible
for cleaning up leaves and debris within the core area, and City codes
require residents bring their containers in after collection.
F. Ordinance No. 6693 (Coleman)(10 Minutes)
An Ordinance of the City Council of the City of Auburn, Washington, adopting the
2019-2020 biennial operating budget for the City of Auburn, Washington
Deputy Mayor Baggett called for a 10 minute recess at 7:00 p.m.the
meeting reconvened at 7:13 p.m.
Director Coleman presented Council with and update on adopting the
2019-2020 biennial operating budget,which is approximately
$500,000,000 and includes four new staff positions, projected sale tax
increases about 3.8% a year, building permits are expected to decline,
increases in costs of labor and benefits, and pubic safety contracts.
Council discussed the decreases in the budget for the next two years, the
benefits of the new staff positions and custodial services.
Director Coleman advised Council that the decrease in the budget
is partially due to the decrease in capital projects and the City is expanding
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the custodial staff and will no longer have contract workers performing
these services.
G. Ordinance No. 6694 (Coleman)(10 Minutes)
An Ordinance of the City Council of the City of Auburn, Washington, adopting the
2019-2020 biennial capital budget for the City of Auburn, Washington
Director Coleman provided Council with a brief overview on the process
for adopting the 2019-2020 biennial capital budget and the budgeted
amounts for 2019-2020.
H. Ordinance No. 6703 (Coleman)(10 Minutes)
An Ordinance of the City Council of the City of Auburn,Washington, amending
Ordinance No. 6621, the 2017-2018 biennial budget ordinance, as amended by
Ordinance No. 6646, Ordinance No. 6656, Ordinance No. 6665, Ordinance No. 6666,
Ordinance No.6680, and Ordinance No. 6684, authorizing amendment to the City of
Auburn 2017-2018 budget as set forth in Schedule "A" and Schedule "B"
Director Coleman and Director Faber presented Council with information
on amending Ordinance No.6694, recognizing grant funds that have been
received by the City, the 15th Street NE preservation project and the cost
overruns due to the strike, grant funding for improvements at the White
River Valley Museum and the Senior Center kitchen and the missing
HVAC equipment from the Arts and Cultural Center.
Council asked if the care takers house at Game Farm Park is going to be
replaced and why there is an increase in the price for synthetic fields.
Director Faber advised Council that the care takers house will not be
replaced by another building but will be used for additional park space and
the price increase is due to a 25% increase in synthetic field costs.
I. 2019 Proposed Legislative Agenda(Hinman) (15 Minutes)
Discussion on Aubum's 2019 state and federal legislative priorities
Director Hinman presented Council with information on the proposed
legislative agenda and covered federal and state priorities and programs
including; plans for lengthening runways at the municipal airport,
homelessness, mental health and substance abuse treatment, investing in
transportation and infrastructure, continued opposition to the
telecommunication and cable fees, streamlined sales tax mitigation,fully
funding basic law enforcement academy, reimbursement for the SCORE
facility, seeking funding for the Arts & Culture Center, changing building
codes in relation to "Tiny Houses", condominium law reform, strengthen
the public records act and streamline government processes related to
legal noticing, business licensing and government contracts.
Council discussed adding the words urban and regional to the Sound
Cities Association (SCA) Draft, the importance of the cities coming
together as one voice and the option of mirroring the Department of
Commerce website language in relation to priorities.
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IV. HEALTH AND HUMAN SERVICES DISCUSSION ITEMS
A. 2019 CDBG Action Plan (Hinman)(15 Minutes)
Director Hinman and Manger Scott presented Council with information on
the 2019 Community Development Block Grant(CDBG), the purpose of
program, project requirements, eligible activities, past and present
projects, number of Auburn residents served by Healthpoint and Multi-
Service Center, employment training programs,the housing repair
program, administrative requirements, long term benefits for the City and
residents and the 2019 action plan.
Council discussed how funds are allocated, the employment training
programs, overnight shelters for Auburn youth, the option of eliminating the
requirement to get multiple bids on housing repair projects, and the wait list
for the Housing Repair program. Councilmember Wales requested to see
a blank application for awarded grants and the spreadsheet where those
grants are listed, the percentage that the grants represents of the agencies
total budget and the number of people that the particular grant will serve.
B. Regional Homelessness Update (Hinman)(15 Minutes)
Director Hinman and Mayor Backus presented Council with information on
Regional Homelessness, a letter Mayor Backus sent to One Table Co-
Chairs, homeless system action and accountability and the draft MOU
between the City of Seattle and King County. Mayor Backus discussed the
foundations, what a regional model would look like,what funding would be
included and the need to help the chronically homeless.
Council discussed their concerns about small cities having input and the
bureaucratic issues involved working with the City of Seattle and King
County.
C. Blue Ribbon Committee Update (Hinman)(20 Minutes)
This item was moved before item III I.A on the agenda.
Director Hinman and Healthcare Consultant Bailey presented Council with
information on the Blue Ribbon Committee, updates on the 2015 strategic
plan, results from the King County Health Needs Assessment
(HNA)study, goals for 2020, programs to improve the health of the City
and the importance of promoting healthy lifestyles.
Council discussed getting a year end report to measure the successes in
Auburn, updating the 2015 strategic plan to bring it more current, getting an
update on how much has been spent for the current year on committee
meetings and staff, the option of adopting the Pierce County Public Health
practice where every policy that is adopted has to have a check off in
relationship to public health, the option of building this program into the
Block grant and adding a fourth priority that relates to the health and safety
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of the community.
D. Affordable Housing Task Force Update (Hinman)(10 Minutes)
Director Hinman presented Council with an update on the Affordable
Housing Task Force, the five year action plan, establishing a framework for
ongoing collaboration among cities, recommended strategies to address
the region's affordable housing crisis and goals to serve people earning
less than 50%of the Average Medium Income (AMI).
Council discussed having specific or equal control over how money is
spent within our region, ensuring the City receives credit for affordable
housing, accommodations for preservation of existing affordable housing,
protecting existing renters and the importance of the City Council having
one voice.
V. OTHER DISCUSSION ITEMS
There was no other discussion.
VI. NEW BUSINESS
There was no new business.
VII. MATRIX
A. Matrix
Council discussed the Matrix and requested that Domestic
Violence/Advocacy Report be added,with the date to be determined.
VIII..ADJOURNMENT
There being no further discussion,the meeting was adjourned at 9:17 p.m.
APPROVED this 17th day of December, 2018.
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BOB BAGG , D PUTY MAYOR Teresa Mattingly, eputy Citioulark
Agendas and minutes am available to the public at the City Clerk's Office, on the City website
(http://www.aubumwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
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