HomeMy WebLinkAbout01-22-2019 CITY COUNCIL MEETING AGENDACity Council Meeting
J anuary 22, 2019 - 7:00 P M
City Hall Council Chambers
A GE NDA
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I .C AL L T O O RD E R
A .P ledge of Allegiance
B .Roll Call
I I .ANNO UNC E M E NT S, P RO C L AM AT IO NS, AND P RE S E NTAT I O NS
I I I .AP P O I NT M E NT S
A .A uburn Tourism Board
City Council to confirm the appointments to the Auburn Tourism B oard for new three-
year terms to expire December 31, 2021:
K acie B ray
E dgar Vidal
(RE C O M M E ND E D AC T I O N: M ove to approve the Auburn Tourism
Board Appointments.)
B .J unior City Council
City Council to confirm the following appointments to the J unior City Council for new
two-year terms to expire A ugust 31, 2020:
A ddyson J ones
Waylon Menzia
(RE C O M M E ND E D AC T I O N: M ove to approve the J unior City
Council Appointments.)
C.B oard and Commission Reappointments
City Council to confirm the reappointments of the following boards and commission
members for new three-year terms expiring December 31, 2021:
Auburn L odging Tax Advisory Committee
A ndy Cho
Business Improvement Area Committee of Ratepayers
K elly Gordon
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Darren J ones
Ronnie Roberts
Cemetery Board
A rnie Galli
Human Services Committee
Dana Riel
J oA nne Walters
J unior City Council
B randon Berend
Diego I zquierdo
P arks and Recreation Board
Wayne Osborne
P lanning Commission
Roger L ee
Dimitri Moutzouris
P hillip S tephens
Transportation Advisory Board
J eanette Miller
Ronald Riley
White River Valley Historical Society
Gordy Nishimoto
(RE C O M M E ND E D AC T I O N: M ove to approve the Reappointments to City
Boards and Commissions.)
I V.AG E ND A M O D I F IC AT I O NS
V.C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A .P ublic Hearings - (No public hearing is scheduled for this evening.)
B .Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence - (T here is no correspondence for Council review.)
V I .C O UNC I L AD HO C C O M M IT T E E RE P O RT S
Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council
Committees' progress on assigned tasks and may give their recommendation to the
City Council, if any.
V I I .C O NS E NT AG E ND A
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All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A .Minutes of the August 28, 2017, S eptember 11, 2017,
S eptember 25, 2017, October 9, 2017, October 23, 2017,
J anuary 22, 2018, J anuary 29, 2018, December 10, 2018 and
J anuary 14, 2019 S tudy S ession
B .Minutes of the December 17, 2018 Regular Council Meeting
C.Claims Vouchers (Coleman)
2018 Vouchers:
Claim voucher numbers 451949 and 451952 through 52146 in the amount of
$1,198,049.25 and two wire transfers in the amount of $152,475.69 and dated J anuary
7, 2019.
Claim voucher numbers 452171 and Voucher 452173 through 452337 in the amount
of $3,346,621.94 and one wire transfer in the amount of $572,798.73 and dated
J anuary 22, 2019.
2019 Vouchers:
Claim voucher numbers 451950 through Voucher 451951 and Voucher #452147
through voucher number 452170, in the amount of $1,650,367.41 and one wire transfer
in the amount of $574,380.46 dated J anuary 7, 2019.
Claim voucher numbers 452172 and 452338 through 452444, in the amount of
$670,045.72 and one wire transfer in the amount of $15,823.08 and dated J anuary 22,
2019.
D.P ayroll Vouchers (Coleman)
2018 Vouchers:
Claim voucher numbers 451949 and 451952 through 52146 in the amount of
$1,198,049.25 and two wire transfers in the amount of $152,475.69 and dated J anuary
7, 2019.
Claim voucher numbers 452171 and Voucher 452173 through 452337 in the amount
of $3,346,621.94 and one wire transfer in the amount of $572,798.73 and dated
J anuary 22, 2019.
2019 Vouchers:
Claim voucher numbers 451950 through Voucher 451951 and Voucher #452147
through voucher number 452170, in the amount of $1,650,367.41 and one wire transfer
in the amount of $574,380.46 dated J anuary 7, 2019.
Claim voucher numbers 452172 and 452338 through 452444, in the amount of
$670,045.72 and one wire transfer in the amount of $15,823.08 and dated J anuary 22,
2019.
(RE C O M M E ND E D AC T I O N: M ove to approve the Consent Agenda.)
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V I I I .UNF INIS HE D B US I NE S S
A .S eating Assignments for City Council Meetings
A pproval of 2019 S eating Chart for Council Regular Meetings
(RE C O M M E ND E D AC T I O N: M ove to adopt 2019 Council S eating Chart.)
I X.NE W B US I NE S S
X .O RD INANC E S
A .Ordinance No. 6710 (Gross)
A n Ordinance of the City Council of the City of A uburn, Washington, relating to criminal
offenses, adopting the crime of identity theft, and amending Chapter 9.62 of the
A uburn City Code
(RE C O M M E ND E D AC T I O N: M ove to adopt Ordinance No. 6710.)
X I .RE S O L UT IO NS
A .Resolution No. 5395 (Tate)
A Resolution of the City Council of the City of A uburn, Washington, endorsing use of
the 2019 Valley Regional Fire A uthority F ee Schedule as adopted by the V R FA B oard
of Governance
(RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5395)
B .Resolution No. 5401 (Gaub)
A Resolution of the City Council of the City of A uburn, Washington, authorizing the
Mayor to accept federal grant funds to be administered through the Washington State
Department of Transportation
(RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5401)
X I I .M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A .From the Council
B .From the M ayor
X I I I .AD J O URNM E NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 4 of 94
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the Augus t 28, 2017, September 11, 2017, September 25,
2017, October 9, 2017, October 23, 2017, January 22, 2018, January
29, 2018, Dec ember 10, 2018 and January 14, 2019 Study Ses s ion
Date:
January 10, 2019
Department:
Financ e
Attachments:
08-28-2017 Minutes
09-11-2017 Minutes
09-25-2017 Minutes
10-9-2017 Minutes
10-23-2017 Minutes
01-22-2018 Minutes
01-29-2018 Minutes
12-10-2018 Minutes
01-14-2019 Minutes
Budget Impact:
Current Budget: $0
Proposed Revis ion: $0
Revis ed Budget: $0
Adminis trative Rec ommendation:
Background Summary:
Reviewed by Counc il Committees :
Counc ilmember:Staff:
Meeting Date:January 22, 2019 Item Number:CA.A
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City Council Study Session Muni
Serv ices S FA
August 28, 2017 - 5:30 P M
Council Chambers - City Hall
A GE NDA
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I .C A L L TO O R D E R
Deputy Mayor L argo Wales called the meeting to order at 5:32 p.m. in the
Council Chambers of A uburn City Hall located at 25 West Main S treet, Auburn.
A .Roll Call
Councilmembers present: D eputy Mayor Wales, B ob Baggett, Claude
DaCorsi, J ohn Holman, and Yolanda Trout-Manuel. Councilmember Rich
Wagner arrived at 7:23 p.m. during discussion of Community Meetings
and Quorums. Councilmember P eloza was excused.
Mayor Nancy Backus and the following department directors and staff
members were present: City Attorney Daniel B. Heid, P olice Chief Bob
L ee, Assistant Director of E ngineering Services/C ity E ngineer I ngrid
Gaub, I nnovation and Technology Assistant Director Ashley Riggs, Parks,
A rts and Recreation D irector Daryl Faber, F inance D irector S helley
Coleman, Assistant D irector of C ommunity D evelopment S ervices J eff
Tate, Director of A dministration Dana Hinman, E conomic Development
Manager Doug L ein, D evelopment S ervices Manager J ason K rum,
P lanning Services Manager J eff Dixon, and Deputy City Clerk S hawn
Campbell.
I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
There was no announcement, report or presentation.
I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .Residential/Commercial Development Overview (30 Minutes) (Snyder)
A ssistant Director of C ommunity Development S ervices Tate, P lanning
S ervices Manager Dixon, and Development S ervices Manager/Building
Official Krum provided a presentation on the various types of development
processes and activities.
S taff members reviewed the following development review processes for:
Subdividing land
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Building a home within a subdivision
Building a home outside a subdivision
New commercial construction
Commercial tenant improvements
W ithin each of the five subject areas listed above, staff reviewed:
Permit/plan review timeframes
Overall development timeframes (design review, city
review and construction)
Disciplines involved in the various projects (planning, fire,
traffic engineering, etc)
Reference books associated with development review
(city codes, engineering standards)
Examples of plan sets and the information that is included
F ees that customers pay
Customer service dilemmas that the C ity f aces when
balancing the short term needs of the applicant with the
long term needs of the property tax payer and the utility
rate payer
Other agency involvement
P lanning S ervices Manager D ixon reviewed short plats and long plat
subdivisions. S hort plats are developments of nine or less lots; long plats
are ten or more lots. T he long plats comprise the majority of single family
residential development. Manager Dixon reviewed the preliminary plat and
final plat processes.
Development Services Manager K rum reviewed the review process,
reference documents, and timelines f or building a home within a
subdivision and building a home outside a subdivision, and commercial
tenant improvement.
Manager D ixon reviewed the development process f or a new commercial
construction.
A ssistant D irector Tate reviewed typical customer service dilemmas and
considerations throughout the development/construction process.
B .Veterans and Human S ervices L evy Funds
Finance D irector Shelley Coleman stated the Veterans and Human
S ervices L evy by King C ounty will levy $0.10 per $1,000 assessed
valuation over the next six years. Approximately $60 million will be
generated annually.
S ome of the organizations in Auburn that will receive f unding from the levy
include: YW C A, C hildren’s Home S ociety, Spiritfest, K ing C ounty L ibrary
in A uburn, W hite R iver Garden, HealthPointe, Green River College, Valley
Cities, and Terry Home I I .
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C.Community Meetings and Quorums
Deputy Mayor Wales asked for clarif ication on Council quorums. S he
asked whether a C ouncil meeting needs to be noticed when there is a
quorum of the Council at a community meeting such as Sound Cities or a
community picnic or the Santa parade.
City Attorney Heid stated that when it’s someone else’s meeting and the
Council is not there to discuss or transact the business of the City, the City
does not need to notice the meeting.
City Attorney Heid stated if a quorum (four or more) of the C ouncil is
present and discussion moves to discussion of city business or issues, a
potential meeting has taken place.
City A ttorney Heid stated that when Councilmembers are at a social
gathering where City business is not intended to be discussed, there is no
meeting of the Council.
Mayor B ackus stated the intent of the community picnic is f or a group
discussion. D iscussion is supposed to be among the whole group, and
that is why Councilmembers have been asked to sign up in advance so
that a quorum can be avoided or the meeting noticed.
D.Use of City Facilities
Deputy Mayor Wales stated that until recently the R iverwalk Homeowners
A ssociation had held their meetings in the C ouncil C hambers or
conference rooms, but was recently been prevented from using City Hall
rooms.
Councilmember B aggett stated his Homeowners A ssociation had been
able to use C ity Hall meeting rooms in the evening f or their meetings, but
was told that the meeting rooms would not be available for use by the
Homeowners Association due to risk of damage to city facilities.
City Attorney Heid stated that unlike Parks and Recreation rental facilities,
City Hall spaces have no C ity staff for after-hours use to ensure security of
the facilities. Also, if the f acility is open to one group, it must be open to all
to ensure there is no violation of the F irst Amendment.
Director Hinman stated the C ity Hall building is designed for city related
business and other legislative groups that meet during the normal work
day.
E .Transportation and P arks Mitigation F unds (20 Minutes) (Coleman)
Finance Director S helley Coleman reviewed impact and mitigation fees.
Finance Director Coleman explained impact f ees must be used to
construct capital facilities for impacts directly related to development. T he
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facilities must be included in the Capital F acilities P lan and the impact fee
funds must be expended or appropriated within ten years of receiving
them. T hey cannot be used for existing deficiencies.
Mitigation fees are based on a voluntary agreement with a developer and
are of ten an outcome of the S E PA process and must be spent within five
years.
There was brief discussion related to impacts directly related to growth
and use of park impact fees.
There was also discussion regarding safety improvements to City parks.
I V.MUNI C I PA L S E RV I C E S D I S C US S I O N I T E MS
Councilmember B ob B aggett, vice chair of the Municipal Service Special F ocus
A rea, presided over the meeting during discussion of the S pecial F ocus A rea
items.
A .P ioneer Cemetery Master P lan (20 Minutes) (F aber)
Discussion of the P ioneer C emetery Master P lan was conducted
immediately following I tem I I I .A, Residential/Commercial Development
Overview.
P arks, A rts and Recreation Director F aber, Museum Director P atricia
Cosgrove, and Bob Hoshide of Hoshide Wanzer A rchitects presented the
P ioneer Cemetery Master P lan.
The C ity of A uburn entered into a contract with Hoshide Wanzer A rchitects
to develop the A uburn P ioneer C emetery Master P lan. Funding for the
plan was through an appropriation f rom King County to 4 Culture and the
City of Auburn.
Components of the plan include: inventory of existing conditions, care of
grave and markers, assessment of available plots, concept plan, and
preliminary cost estimate of possible improvements.
Museum D irector Cosgrove reported the cemetery became C ity-owned in
1962. T he cemetery is located at A uburn Way North and 8th S treet NE.
The cemetery was nominated as a city landmark through a King County
interlocal agreement. As a designated landmark, the cemetery is eligible
for preservation grants.
Mr. Hoshide of Hoshide Wanzer Architects reviewed the components of
the study/plan and the recommendations for achieving the goals for the
preservation of the cemetery.
Members of the steering committee, Charles Natsuhara, representing the
W hite R iver B uddhist Temple, and Calvin Terrada, representing the
S eattle Buddhist Temple, were present and spoke about the condition of
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the cemetery and the need to preserve the existing historical markers.
Director F aber stated the projected budget f or improvements to the
cemetery is $156,000 and includes hardscape and parking, interpretive
signs and gathering area, preservation of historic markers, and landscape
improvements. Sources of outside support include: individual gifts from
families and Buddhist community members, 4 Culture P reservation
P rogram, Washington State Cemetery P reservation P rogram, and
Washington Trust for Historic P reservation.
A t 6:56 p.m. D eputy Mayor Wales recessed the meeting for approximately nine
minutes. T he meeting was reconvened at 7:06 p.m.
B .District Court B riefing F ollow-up (15 Minutes) (Roscoe)
Human Resources and Risk Management Director Roscoe updated the
Council on the D istrict C ourt B riefing. He reported King C ounty is
primarily focused on establishing community courts. K ing C ounty offers
veterans court every T hursday in S eattle. T he C ounty is not interested in
expanding veterans court to the regional locations.
C.P olice Calls for Mental Health I ssues (10 Minutes) (L ee)
Update on police calls for mental health issues.
This item was postponed until the October 23, 2017 Municipal S ervices
S pecial F ocus Area meeting.
D.S hopping Cart P rocess and Ordinance Review (15 Minutes) (S nyder)
This item was postponed until the October 23, 2017 Municipal S ervices
S pecial F ocus Area meeting.
V.O T HE R D I S C US S I O N I T E MS
There was no other discussion.
V I .NE W B US I NE S S
There was no new business.
V I I .MAT R I X
A .Matrix
The items postponed from this meeting (Police Calls for Mental Health
I ssues and Shopping Cart P rocess and Ordinance Review) will be
scheduled for the O ctober 23, 2017 Municipal Services S pecial F ocus
A rea S tudy S ession meeting.
V I I I .A D J O UR NME NT
There being no further discussion, the meeting adjourned at 8:05 p.m.
A P P R O V E D this _____ day of _________________, 2017
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____________________________ ____________________________
B I L L P E L O Z A , D E P UT Y MAYO R S hawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 6 of 6Page 11 of 94
City Council Study Session HHS S FA
September 11, 2017 - 5:30 P M
Council Chambers - City Hall
MINUT E S
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hours after the meeting has concluded.
I .C A L L TO O R D E R
Deputy Mayor L argo Wales called the meeting to order at 5:30 p.m. in the
Council Chambers of A uburn City Hall located at 25 West Main S treet, Auburn.
A .Roll Call
Councilmembers present: D eputy Mayor L argo Wales, B ob Baggett,
Claude DaC orsi, J ohn Holman, B ill Peloza, Yolanda Trout-Manuel, and
Rich Wagner.
Mayor Nancy Backus and the following department directors and staff
members were present: City Attorney Daniel B. Heid, P olice Chief Bob
L ee, Assistant Director of E ngineering Services/C ity E ngineer I ngrid
Gaub, I nnovation and Technology Director Paul Haugan, Environmental
S ervices Manager J enna L eonard, Director of A dministration Dana
Hinman, and City Clerk Danielle Daskam.
I I .A NNO UNC E ME NT S R E P O RT S A ND P R E S E NTAT I O NS
A .A uburn B oeing Fabrication Site Remedial I nvestigation Report - Annual B riefing by
Department of Ecology (30 Minutes)
Neal Hines, P.E ., Ph.D., Site Manager, f or the Washington S tate
Department of E cology, provided the C ity Council with a brief update on
the B oeing Auburn F abrication Site I nvestigation. Mr. Hines reviewed the
timeline for cleanup investigation. The Remedial I nvestigation R eport is
complete and has been out for public comment.
Mr. Hines provided a brief review of the project background and what is
known about drinking water, surface water, groundwater as well as indoor
air quality. I n parts of A uburn and Algona, groundwater is contaminated
with a degreaser called trichloroethene (T C E) and its breakdown
products. I t is believed that the contaminants originated f rom the B oeing
A uburn plant. T he contaminated groundwater (plume) f lows north and
northwest away from the B oeing property into portions of southwest
A uburn and northeast A lgona. T he chemicals f ound are at low levels that
are not expected to pose a risk to human health and the environment.
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The Remedial I nvestigation Report contains the boundaries of the
contaminated groundwater; the locations, concentrations, and depths of
chemicals and breakdown products in soil, groundwater, surface water and
air; an evaluation of the potential pathways for human exposure to the
chemicals; and a detailed description of the areas of potential impacts.
Thea L evkovitz, Corrective Action Outreach Specialist for the Washington
S tate Department of E cology, spoke about the public comment period and
public meetings held during the public comment period. She reported very
few technical comments were received.
Mr. Hines reported the surface water has not been a health concern. T he
City's drinking water wells are not at risk, and the chemicals are not
detected in the wells.
Mr. Hines stated that the primary concern is in the City of A lgona. Mr.
Hines stated residential home air testing was conducted in A lgona. There
were some detections, but there was no health risk. T he highest level of
T C E vapors in homes was 1.1 micrograms per cubic meter of air. T he
level for concern is 2 micrograms per cubic meter of air. Also, testing was
not conclusive on whether the detections came from groundwater
contamination.
Mr. Hines reported the cleanup for surface water will be more stringent
than the drinking water standard.
Mr. Hines also described the process for decontaminating groundwater.
Mr. Hines reported the next step is the F easibility Study which will identify
solutions for cleanup of the affected areas, the cost, the likelihood of
success and permanent remedy, timeline for implementation, and cleanup
levels for any areas where concentrations are elevated.
B .Ray of Hope Resource Center Update (10 Minutes)
Director of A dministration Hinman introduced D ebby Christian, Director of
the Auburn Food B ank, and L orieAnn L arson, Director of Housing for
Valley Cities Behavioral Health, who were in attendance to update the
Council on the Ray of Hope Resource Center.
Ms. C hristian reported Ray of Hope opened a couple weeks ago. T he
operating hours are Monday through F riday, 10:00 a.m. to 3:30 p.m. T he
center has been fully occupied. Ms. C hristian also spoke brief ly about the
types of services the center can provide. R ay of Hope provides services
for: laundry, showering, phone charging, assistance with obtaining proper
identification, lunch, work assistance, a safe location, and assistance with
any barriers that keep the client from moving into the next phase of their
life.
Ms. L arson spoke about assisting clients with getting proper identification
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which is needed for the client to obtain permanent housing.
Ray of Hope will be partnering with Catholic Community Services for the
night time shelter.
I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .Resolution No. 5297 (10 Minutes) (S nyder)
A Resolution that authorizes the Mayor to execute a flood protection easement for
properties owned by the City of Auburn that will provide access to King County for
maintenance and construction of flood protection facilities along the W hite River
E nvironmental Services Manager J enna L eonard presented Resolution
No. 5297, which provides for a flood protection easement on property
purchased by the City along the W hite River.
The City purchased 41.5 acres of property from Puget S ound E nergy
along the W hite R iver (Resolution No. 5160) f or flood protection. T he
property acquisition was f unded through a King C ounty Flood Control
District Sub-Regional Opportunity F und. C ounty funding paid for the
property and all real estate transaction costs. A s a condition of the
County’s funding, the F lood Control District requires a f lood protection
easement on the 41.5 acres.
The easement would allow for the following: (1) accessing and
constructing, inspecting, monitoring, reconstructing, maintaining and
repairing river bank protection, levees and/or other flood related works; (2)
constructing, reconstructing, repairing, maintaining, locating and relocating
utilities and stormwater f acilities or improvements; and (3) constructing,
reconstructing, repairing, maintaining, locating and relocation of trail
improvements.
B .A irport J et A F uel P roposal (10 Minutes) (S nyder)
Using a P owerP oint presentation, A ssistant D irector of Engineering
S ervices/City Engineer I ngrid Gaub and J amelle Garcia of Aviation
Management Group presented the Council with a proposal for supplying
J et A F uel to airport customers.
The Airport Advisory Board has been discussing options for providing J et
A F uel, as it is anticipated that the demand f or J et A F uel will increase after
the completion of the runway enhancements that are currently under design
and anticipated to be constructed in 2018 and 2019. T he Capital Facilities
P lan includes the improvement of a permanent J et A F uel tank af ter the
completion of the runway. T here is currently one tenant at the airport that
has a need to provide J et A Fuel to their customers.
The Airport Advisory Board recommended a private partnership for the
temporary provision of J et A F uel. T he private partnership will have no
impact on the Airport Budget, provides for current customer needs with
minimal investment, and allows the A irport to be responsive to potential
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increasing demands for J et A fuel with little financial risk.
Director Gaub spoke about containment and spill response requirements.
A more permanent solution for providing J et A F uel will be discussed after
2019 and after completion of the runway enhancements and after
completion of the airport facilities assessment.
Director Gaub stated an operating agreement f or the private partnership
will be developed for Council’s consideration at a future meeting.
I V.HE A LT H A ND HUMA N S E RV I C E S D I S C US S I O N I T E MS
Deputy Mayor Wales recessed the meeting at 6:43 p.m. f or a brief intermission.
The meeting reconvened at 6:50 p.m.
Councilmember Trout-Manuel, chair of the Health and Human Services Special
Focus A rea, presided over the meeting during discussion of the Special F ocus
A rea items.
A .P roposed K ing County Modular Housing Project (Hinman)(15 Minutes)
B ailey S tober, Director of C ommunity and E xternal Relations for the K ing
County A ssessor’s Office, E d Walker, Policy Director f or the K ing County
A ssessor’s Office, and L orieAnn L arson, Director of Housing for Valley
Cities B ehavioral Health Care, spoke regarding the potential for siting a
micro housing project in A uburn.
Mr. Stober spoke about how the assessor’s office, using their parcel
database, identified over 500 properties county-wide that are publicly
owned and over 40,000 square f eet in area, that are vacant or under-
utilized, and within 200 f eet of public transportation that could be used for
public housing.
A f easibility study is underway f or potential placement of between six and
15 modular housing units, approximately 200 square feet each, on
available land controlled by Valley C ities, adjacent to the P hoenix Rising
facility.
The K ing C ounty Assessor’s Of f ice has identified a vendor f or the micro
housing called Blokable Modular Housing constructed in Vancouver,
Washington. Approximately $3 million has been earmarked in the S tate
capital budget. T he project is looking for operating funds at this time.
Mr. S tober stated a tour of the B lokable manuf acturing f acility is available
for county and city officials. T he number of units f or the site will depend
upon the zoning. T he developers’ team is working with the Valley Cities’
architect to develop the site layout, with costing for current zoning at eight
units. A zoning modification could increase the number of units to 13.
Valley Cities will gather quotes for site work and installation. T he City
could assist in streamlining permits, zoning changes, and other approvals
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as needed.
Ms. L arson spoke about the need and the desirability of the Blokable
units. Ms. L arson stated the housing could be used f or transitional
housing, permanent housing, or voucher housing. T he housing is also
movable and can be stacked.
Deputy Mayor Wales spoke in favor of increasing the number of units.
S he expressed concern regarding the location of the project.
There was a brief discussion regarding operating costs. Mr. Walker stated
the developers are still working on developing the numbers as it is
dependent on the configuration and types of services provided.
B .Human Services F unding Parameters(Hinman)
Director of A dministration Hinman pointed out the materials in the Council
agenda packet, which include the focus areas for human services funding.
The current areas of focus are: poverty reduction, child abuse and neglect
prevention, domestic violence prevention, and sexual assault and health
care services.
P roposed new areas of focus include: diversion, including rental
assistance, arears and eviction prevention support; f ood, including
emergency f ood, f ood delivery and meals; healthcare, including special
needs, dental, vision and mental health. A new tiered system has been
discussed to better support providers in A uburn and include: capital
projects, direct services and Community Development B lock Grants.
Deputy Mayor Wales spoke regarding each of the human services focus
areas.
Councilmember Trout-Manuel suggested setting aside some of the human
services funding for emergencies or a specific project.
Deputy Mayor Wales recommended Councilmembers consider the
proposed funding parameters while she and C ouncilmember Trout-Manuel
continue to meet with Director Hinman in preparation f or year after next
funding.
V.O T HE R D I S C US S I O N I T E MS
There was no other discussion.
V I .NE W B US I NE S S
Councilmember Holman noted that Mr. Mel Sinex’s grandaughter is an
immigration attorney and would be willing to discuss immigration issues with
Council at a Health and Human S ervices S pecial F ocus Area study session.
V I I .MAT R I X
Page 5 of 6Page 16 of 94
The matrix was not discussed.
V I I I .A D J O UR NME NT
There being no further discussion, the meeting adjourned at 8:07 p.m.
A P P R O V E D this _____ day of _________________, 2019.
____________________________ ________________________
B I L L P E L O Z A , D E P UT Y MAYO R Shawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 6 of 6Page 17 of 94
City Council Study Session Finance -
Econ Dev S FA
September 25, 2017 - 5:30 P M
Council Chambers - City Hall
MINUT E S
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I .C A L L TO O R D E R
Deputy Mayor L argo Wales called the meeting to order at 5:30 p.m. in the
Council Chambers of A uburn City Hall located at 25 West Main S treet, Auburn.
A .Roll Call
Councilmembers present: Deputy Mayor L argo Wales, B ob Baggett,
J ohn Holman, B ill P eloza, Yolanda Trout-Manuel, and Rich Wagner.
Councilmember Claude DaCorsi was excused.
Mayor Nancy Backus and the following department directors and staff
members were present: City Attorney Daniel B. Heid, P olice Chief Bob
L ee, F inance Director Shelley C oleman, Community D evelopment and
P ublic Works Director K evin S nyder, A ssistant Director of Community
Development Services J eff Tate, I nnovation and Technology Director Paul
Haugan, A ssistant D irector of E ngineering Services/C ity Engineer I ngrid
Gaub, and Deputy City Clerk Shawn Campbell.
I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
There was no announcement, report or presentation.
I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .Ordinance No. 6660 (10 Minutes)(S nyder)
A rea wide rezone that changes the E nvironmental Park, E P Zoning Designation to the
M-1 Zoning Designation
A ssistant Director of Community Development Services Tate presented
Ordinance No. 6660 that would approve an areawide rezone for properties
zoned E nvironmental P ark (E P ) to L ight I ndustrial. T here are
approximately 270 acres of land currently zoned E P, and of that,
approximately 112 acres include the A uburn E nvironmental Park (A E P).
A ssistant Director Tate reported that in March 2014, several interested
parties (landowners, realtors, and an attorney) provided a presentation to
the C ity C ouncil’s Planning and Community D evelopment Committee
urging the City to revisit the viability of the E P zone.
Page 1 of 5Page 18 of 94
I n D ecember 2015, the C ity Council adopted its new Comprehensive
P lan, which eliminated the E P zone as one of the implementing zoning
designations with the L ight I ndustrial land use classification. B ecause the
E P zone is no longer listed as an implementing zone within the
Comprehensive Plan, the zone is inconsistent with the Plan and most
existing land uses, developments, and businesses located within the E P
zone do not conform to the criteria and list of allowed uses within the E P
zone.
The portion of the E P zone that is comprised of the A E P is not proposed
to be rezoned to M-1, since the 2015 Comprehensive P lan changed the
area to the Open S pace land use designation. A separate ordinance will
be presented to Council to change the zoning of the A E P f rom E P to an
Open Space zoning designation.
The P lanning C ommission held a public hearing on proposed Ordinance
No. 6660 and subsequently forwarded its recommendation to the City
Council to adopt the ordinance. T he purpose of the ordinance is to make
the C ity’s zoning code and zoning map consistent with the City’s current
Comprehensive P lan.
There was considerable discussion regarding the history of the E P zone,
the conf usion it created f or staf f and developers and property owners, and
the original intent of the E P zone.
Councilmember Wagner stated the C ity failed to provide sufficient
incentives f or environmentally friendly development in the E P zone.
Councilmember Wagner urged a delay in the rezone and develop
incentives for development in the E P zone.
Director S nyder offered two possible options to the Council to move the
ordinance forward: adopt the ordinance implementing the M1 zone with
inclusion of a work plan for incentives for development of the entire area or
moving f orward with the rezone of the M-1 on the south side of Main Street
and retain the E P zone on the north side.
Councilmembers requested the subject come back at the next study
session.
I V.F I NA NC E A ND E C O NO MI C D E V E L O P ME NT D I S C US S I O N I T E MS
Councilmember Bob Baggett, chair of the F inance and E conomic Development
S pecial Focus Area, presided over the meeting during discussion of the Special
Focus A rea items.
A .Mid Term Correction (15 Minutes)(Coleman)
B udget A mendment #4 (Mid-Biennium Correction)
Finance Director Coleman presented the fourth budget amendment for the
2017-2018 biennium and the first budget amendment for 2018.
Page 2 of 5Page 19 of 94
The purpose of the amendment is to: 1) amend the 2018 B udget for
changes that occurred in 2017 for which there is an ongoing fiscal impact;
2) to carry f orward capital project budgets that are not anticipated to be
completed in 2017; and 3) to establish budget spending authority f or new
programs and other expected changes in 2018.
Director C oleman reviewed the carry forwards to adjust the 2018 ending
fund balance to reflect approved 2017 budget amendments.
Director Coleman reviewed amendments to the G eneral F und, including
the carry forwards, increases to revenues, impacts f rom 2017 budget
amendments, and new funding requests.
General F und new funding requests include homeless shelter costs,
business incubator program, a new position of Economic Development
Coordinator, the automatic vehicle location for P olice vehicles, an increase
in K ing C ounty District C ourt costs, and restoration of funding for the
Vegetation Field S upervisor.
Councilmember P eloza requested the addition of D istrict Court C osts for
the next Municipal Services Special Focus A rea S tudy S ession.
Director C oleman reviewed the carry forwards and new funding requests
for the A rterial S treet Fund, L ocal S treet Fund, A rterial S treet P reservation
Fund, Mitigation F ees Fund, Parks Construction F und, Capital
I mprovements F und, L ocal Revitalization Fund, Water F und, S ewer Fund,
S torm Drainage F und, Solid Waste Fund, Airport F und, Cemetery Fund,
capital funds, I nnovation and Technology F und, Equipment Rental,
Cemetery Endowment F und, and F ire P ension F und.
Director C oleman reviewed f unding f or Street Preservation Reserve F und
I nitial Reserves, which are projects funded by R E E T funds f or 2017 and
2018. T he $20 C ar Tab F ee ad hoc committee recommendation is to
postpone these projects and reallocate the funding to a fund for streets.
There is an additional fund balance of $1.3 million that would be added to
the f unding. T he projects to be funded include: West Valley Highway
paving (S R 518 and Peasley Canyon R oad); arterial street preservation
program projects, and funding for South 277th S treet Pavement
P reservation. The funding would be allocated to F und 106, Street
P reservation Reserve Fund, which would be created by ordinance.
Councilmember Baggett said the parameters for the fund are that the
funds could only be used for preservation, unless there is an emergency,
and then the Council would want to have control on how those funds are
spent. Also, $500,000 would be added to the fund annually.
Councilmember Wagner expressed concern with the cuts proposed to
Maintenance and O perations projects. D irector Snyder added the
Page 3 of 5Page 20 of 94
elimination of the projects is impactful, but staf f will be resourceful and
some of the projects will still be needed in the future.
Councilmember Wagner recommended the Council retain the
Maintenance and Operation Master P lan project funding.
Mayor B ackus added that some of the projects that are eliminated from
R E E T funding will be accomplished by utilizing other funding sources.
A t 7:54 p.m. the meeting recessed for approximately 10 minutes for a brief
intermission. The meeting reconvened at 8:02 p.m.
B .P roperty Tax L evy (10 Minutes)(Coleman)
Finance Director Coleman briefly spoke regarding 2018 revenues.
S he stated a public hearing will be called in October on the property tax
levy. T he proposed levy f or 2018 is estimated at $21,501,525. T he levy
rate per $1,000 assessed value will drop to approximately $2.0928.
Director Coleman brief ly reviewed General F und revenue adjustments for
2018. T he adjusted revenues for the General Fund will be $66.9 million.
Director Coleman reviewed the revenue sources and the consolidated
budget amendments and funding requests.
V.O T HE R D I S C US S I O N I T E MS
There was no other discussion.
V I .NE W B US I NE S S
There was no new business.
V I I .MAT R I X
A .Matrix
The following items were added to the matrix:
A uburn Avenue Theater on October 23
Community Block Grant Matching F unds on November 13
Council Budget P riorities on October 23
Traffic Calming on December 11
Three Year Review of Court Costs on October 23
The item listed as “P roperty at 104th” should also include plans for Green
River P ark.
V I I I .A D J O UR NME NT
There being no further discussion, the meeting adjourned at 8:15 p.m.
A P P R O V E D this _____ day of _________________, 2019.
Page 4 of 5Page 21 of 94
____________________________ ____________________________
B I L L P E L O Z A , D E P UT Y MAYO R S hawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 5 of 5Page 22 of 94
City Council Study Session P W C D S FA
October 9, 2017 - 5:30 P M
Council Chambers - City Hall
MINUT E S
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I .C A L L TO O R D E R
Deputy Mayor L argo Wales called the meeting to order at 5:30 p.m. in the
Council Chambers of A uburn City Hall located at 25 West Main S treet, Auburn.
A .Roll Call
Councilmembers present: D eputy Mayor L argo Wales, B ob Baggett,
Claude D aCorsi, J ohn Holman, B ill Peloza, and Yolanda Trout-Manuel.
Councilmember Rich Wagner arrived at 5:31 p.m.
Mayor Nancy Backus and the following department directors and staff
members were present: C ity A ttorney D aniel B . Heid, Police Commander
S teve Stocker, C ommunity D evelopment and Public Works D irector Kevin
S nyder, A ssistant D irector of E ngineering S ervices/City Engineer I ngrid
Gaub, I nnovation and Technology D irector Paul Haugan, Assistant
Director of Community D evelopment Services J eff Tate, Human
Resources and Risk Management Director Rob Roscoe, Environmental
S ervices S pecialist Maggie Gipson, Economic D evelopment Manager
Doug L ein, Capital Projects Manager R yan Vondrak, A ssistant D irector of
I nnovation and Technology A shley R iggs, G I S S pecialist A lice P ence,
and City Clerk Danielle Daskam.
I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
Councilmember Holman announced today is C olumbus Day, which is a federal
holiday, but not a state holiday. He also noted that I ndigenous P eoples Day was
celebrated at the state capitol in Olympia today. Councilmember Holman
acknowledged the contributions of I talian A mericans to the quality of life in the
city of A uburn.
I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .Ordinance No. 6658 - Modifying the B usiness I mprovement Area Governing
P rovisions (Hinman)
A n Ordinance of the City Council of the City of A uburn, Washington, creating a new
chapters of the A uburn City Code related to the Auburn Business I mprovement A rea
E conomic D evelopment Manager Doug L ein presented Ordinance No.
6658 related to the B usiness I mprovement A rea (B I A ). Also in
Page 1 of 7Page 23 of 94
attendance were members of the B I A Committee of Ratepayers Giovanni
DiQuattro, Ronnie Roberts, L aura Theimer, and B ob Klontz.
Manager L ein stated the B I A was originally established in 1988 by
Ordinance No. 4293. The B I A ordinance was amended in 2007. T he
current C ommittee of R atepayers has worked diligently to update the B I A
ordinance with the following changes: creates a new chapter in Title 2 of
the city code, and modifies exemptions to the special assessment. T he
range of f ees is dependent on the range on square footage of retail
space. Two exemptions were maintained for government and 501(C)(3)
nonprofits with f ive or less f ull-time employees. T he ordinance retains the
B I A boundary and fees.
I V.P UB L I C W O R K S A ND C O MMUNI T Y D E V E L O P ME NT D I S C US S I O N I T E MS
Councilmember Rich Wagner, chair of the P ublic Works and Community
Development S pecial F ocus A rea, presided over the meeting during discussion
of the Special Focus A rea items.
A .S ound Transit A uburn S tation Access I mprovement Project Update (30 Minute
P resentation)
Community D evelopment and P ublic Works Director S nyder introduced
Chelsea L evy, Government and C ommunity R elations Officer for Sound
Transit, and Sandra F ann, P roject E ngineer for S ound Transit.
I n early 2017, S ound Transit initiated the alternative development and
screening phase f or the Auburn S tation Access I mprovements Project,
which will construct a second parking garage and install non-motorized
improvements in and around downtown. T hroughout 2017, Sound Transit
has worked with the City’s Transportation A dvisory Board, residents,
citizens and businesses to identif y potential parking garage sites and
options f or non-motorized improvements. T he last presentation to Council
was on August 14, 2017.
Ms. L evy reported that Sound Transit would like to designate a preferred
parking garage site by the end of November. She stated that Sound
Transit is looking for the City of A uburn to designate a recommended site.
Ms. Fann reviewed the project timeline, which anticipates the parking
garage will be open in 2023.
Ms. F ann also recapped the goals and objectives: improve access to
transit at the station, advance environmental sustainability goals of Sound
Transit and the community, implementation of improvements in a timely
manner, and support regional and community goals.
Ms. F ann reviewed the f our sites recommended f or further analysis and
the rating criteria.
S ite 1 provides approximately 545 net sites. Key considerations include
Page 2 of 7Page 24 of 94
reasonable access for cars and passengers, higher potential for traffic
congestion, and property development rights and constraints that may
impact cost.
S ite 2 provides approximately 580 net sites. Key considerations include
reasonable access for cars and passengers, lower potential for traffic
congestion, and property acquisition, site constraints, business relocation,
and pedestrian bridge that will influence cost.
S ite 3 provides approximately 525 net sites. K ey considerations f or this
site include: easiest access f or passengers and cars, lower potential for
traffic congestion, and an extremely constrained site that requires more
garage structure per stall.
S ite 4 provides approximately 550 net sites. Key considerations include:
could be connected to existing garage for easy access f or passengers,
reasonable access for cars, higher potential for traffic congestion, and
property acquisition and site constraints will influence cost.
I n response to question from Councilmember Peloza, Ms. L evy stated a
significant amount of parking will be added to the Sound Transit line over
the next few years, but adequate parking will never be possible.
Therefore, it is important to make the access improvements and non-
motorized improvements.
Ms. F ann reviewed the potential priority for non-motorized improvements.
The estimated cost for the highest priority improvements is $0.9 million.
Ms. L evy reviewed the public outreach summary, particularly the open
house held on S eptember 19, 2017. Ms. L evy reported that Sound
Transit officials met with the A uburn Transportation A dvisory B oard on
S eptember 27, 2017.
A ssistant Director Gaub reported that the Transportation A dvisory Board
meeting on S eptember 27, 2017 did not have a quorum of its 15
members. Of the members and audience present, there was support for:
maximizing the amount of parking f or the chosen site and minimizing traffic
impacts including ingress/egress of the garage. T here was a lack of
support f or Site 3 (existing Sound Transit surf ace lot west of the station)
and S ite 4 (the union hall south of the station).
Councilmember Wagner recommended S ound Transit look at alternative
proposals and requested language in the recommending resolution.
The matter will be considered at the October 16, 2017 Council meeting.
A t 6:54 p.m., Councilmember Wagner recessed the meeting for a 10-minute
intermission. T he meeting reconvened at 6:54 p.m.
B .I T Update on Emerging Technologies (Haugan) (10 Minutes)
Page 3 of 7Page 25 of 94
A ssistant D irector of I nnovation and Technology Ashley Riggs, provided
information on emerging technologies via three videos and a live
demonstration.
The three short videos were all recorded with the use of the City’s drone
program. T he first video was of the Auburn Golf Course, and will be used
for marketing and on the golf course web site. T he second video was a
3D model of downtown. The third video displayed use of aerial imaging
and elevation data to create a model.
A ssistant Director R iggs also demonstrated a virtual G I S system that
allows one to view underground assets, such as utility lines, and their
attributes.
C.Capital P roject S tatus Report (Snyder) (10 Minutes)
A ssistant Director of Engineering S ervices/City E ngineer Gaub and
Capital Projects Manager Vondrak presented the Capital Projects Status
Report. T he capital project group is currently managing 33 active projects
with a total cost of $54 million. Of these projects, 11 are in the design
phase and 21 are under construction.
Councilmembers reviewed the status report and briefly discussed the
following projects: P roject C222A , 277th – A uburn Way North to Green
River Bridge; C P 1218, A uburn Way S outh Corridor S af ety; C P 1507,
A uburn Way North P avement Preservation; P roject C P 1107, F ulmer
Wellfield I mprovement Project; P roject C P1513, 22nd S treet NE and I
S treet NE I ntersection I mprovements; Project C P 1511, M S treet S E
I mprovements; P roject C P 0767, Mohawk P lastic Wetland Mitigation
Monitoring; P roject C P 1520, B Street NW R econstruction; P roject
C P1701, A uburn Way S outh D ynamic Message Sign; P roject C P 1317,
Water Meter and B illing S ystem I mprovements; and Project C P1416, F
S treet S E Non-motorized I mprovements.
D.Customer Service Dilemmas - Session 1 (S nyder) (10 Minutes)
A ssistant Director of C ommunity Development Services Tate reviewed
two customer service dilemmas that are typical f or his staff. Assistant
Director Tate stated the discussion this evening is a continuation of the
study session discussion held on August 28, 2017, which included an
overview of the various types of development activities conducted by
staff. He stated the customer service dilemmas challenge the C ity in its
attempts to balance the interests of various customers and their competing
needs.
The first scenario was a request from an applicant for expedited permit
approval where project financing is dependent upon permit approval.
A ssistant Director Tate outlined the considerations in the scenario and
different approaches to assist the customer.
Page 4 of 7Page 26 of 94
The second real-lif e scenario was a request f rom an architect to approve
plans f or a warehouse in a C-3 zone, where the owner has already spent
$30,000 in building and site design work, and an occupant f or the
building. However, warehouses are not allowed in the C-3 zone.
Director Tate questioned whether C ity staf f should be able to f lex to f ind a
way to approve the plans in order to satisf y the customer so that the City
does not appear unfriendly to development.
E .Ordinance No. 6660 - E P to M-1 A rea-wide Rezone (Snyder) (10 Minutes)
A ssistant Director of Community Development Services Tate presented
Ordinance No. 6660, which was discussed at the September 25, 2017
study session and provides for an area wide rezone from Environmental
P ark (E P ) zone to M-1, L ight I ndustrial.
A ssistant Director Tate explained when Council adopted the 2015
Comprehensive Plan amendments (Ordinance No. 6584) the E P zone
was eliminated as a zoning designation. T he elimination of the E P
designation in the Comprehensive P lan resulted in an inconsistency with
the zoning regulations, and it is important to eliminate the inconsistency.
A ssistant Director Tate reviewed principles and considerations. L and use
policy decision should be based on: awareness of market forces,
balancing both the public and the private short-term and long-term needs
and interests, maximizing the public’s return on investment on land uses,
and the original concept of the E P zone envisioned the development and
use of incentives to help lure green industry.
A ssistant D irector Tate noted properties zoned E P on the north side of
Main S treet are primarily small parcels that are already developed with a
mix of light manufacturing uses and single-f amily homes. E P zoned lands
located on the south side of Main Street consist of larger parcels with
nearly no existing residential uses. For those parcels that are already
developed, all of them are non-conforming.
A ssistant Director Tate reviewed the P lanning Commission’s
recommendation relative to Ordinance No. 6660 and four possible
motions for Council’s consideration.
Motion 1 – adopt the Planning C ommission’s recommendation to adopt
Ordinance No. 6660.
Motion 2 - remand O rdinance No. 6660 back to the P lanning Commission
for further consideration.
Motion 3 – accept the Planning Commission’s recommendation to adopt
Ordinance No. 6660 for only the geographic area defined as properties
located south of Main Street and remand back to the P lanning
Commission f or reconsideration the area defined as the properties north
Page 5 of 7Page 27 of 94
of Main Street.
Motion 4 – C ouncil scheduled its own public hearing on O rdinance No.
6660.
Deputy Mayor Wales spoke in favor of moving on and changing the zoning
by adopting Ordinance No. 6660.
Councilmember Wagner spoke in favor of Motion 3.
Councilmember P eloza spoke in f avor of remanding the ordinance back to
the Planning Commission.
Mayor Backus recommended adoption of Ordinance No. 6660 to eliminate
the inconsistency between the Comprehensive P lan and the zoning code.
V.O T HE R D I S C US S I O N I T E MS
There was no other discussion.
V I .NE W B US I NE S S
There was no new business.
V I I .MAT R I X
A .Matrix
Deputy Mayor Wales directed the Council’s attention to the matrix.
Councilmember Wagner requested that the subject of traffic calming in
residential neighborhoods be added to the general discussion items at the
November 27th study session.
Councilmember P eloza expressed concern about the inf requency of the
special f ocus area meetings. He stated under the old system of Council
committees, the committees were meeting on a monthly basis, and in the
current system of special f ocus areas, he is unable to bring items forward
in a quick manner. C ouncilmember Peloza complained that he recalled
under the committee system that staff members were bringing more topics
for discussion, while under the special focus area f ormat the chair and vice
chair must come up with topics for discussion. D eputy Mayor Wales
stated all special focus area chairs collaborate with staf f on the items to be
brought forward.
Deputy Mayor Wales suggested discussing the special f ocus areas scope
of authority.
Councilmember Peloza requested the item “police calls f or mental health
issues” be added back on the October 23rd special focus area.
Councilmember Baggett recommended moving “Council budget priorities”
Page 6 of 7Page 28 of 94
to the November 27th special focus area.
V I I I .A D J O UR NME NT
There being no further discussion, the meeting adjourned at 9.03 p.m.
A P P R O V E D this _____ day of _________________, 2019.
_____________________________ _____________________
B I L L P E L O Z A , D E P UT Y MAYO R S hawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 7 of 7Page 29 of 94
City Council Study Session Muni
Serv ices S FA
October 23, 2017 - 5:30 A M
Council Chambers - City Hall
A GE NDA
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hours after the meeting has concluded.
I .C A L L TO O R D E R
Deputy Mayor L argo Wales called the meeting to order at 5:30 p.m. in the
Council Chambers of A uburn City Hall located at 25 West Main S treet, Auburn.
A .Roll Call
Councilmembers present: Deputy Mayor L argo Wales, B ob Baggett,
Claude D aCorsi, J ohn Holman, Bill P eloza, Yolanda Trout-Manuel and
Rich Wagner.
Mayor Nancy Backus and the following department directors and staff
members were present: City Attorney Daniel B. Heid, P olice Chief Bob
L ee, A ssistant Chief of Police W illiam Pierson, Community Development
and P ublic Works Director K evin S nyder, Assistant Director of
E ngineering Services/C ity Engineer I ngrid Gaub, I nnovation and
Technology D irector P aul Haugan, Human R esources and Risk
Management D irector R ob Roscoe, Director of A dministration Dana
Hinman, A ssistant D irector of P ublic Works Randy B ailey, Solid Waste
and R ecycling Director J oan Nelson, Economic Development Manager
Doug L ein, and Deputy City Clerk Shawn Campbell.
I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
There was no announcement, report, or presentation.
I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .Resolution No. 5320 (Faber)
A n informational presentation from the A uburn S ymphony Orchestra regarding the
2016-2017 and 2017-2018 performing art seasons and inclusion of the 2018 draft
contract related to operating support for the Auburn Symphony Orchestra
Resolution No. 5320 authorizes an agreement between the City and the
A uburn S ymphony Orchestra for tourism promotion services.
P arks, Arts and Recreation D irector F aber presented R esolution No.
5320. Director F aber reported the City has supported the Symphony
Orchestra f or the past several years to assist in promoting and marketing
Page 1 of 10Page 30 of 94
A uburn as a destination for arts and events that in turn contribute to the
economy of the C ity. Perf orming art programs serve a s an economic
driver and the activities of the S ymphony Orchestra assist in attracting
visitors to A uburn.
I t is proposed that the City enter into a contract with the Symphony
Orchestra for 2018 with specific scope of services for marketing, outreach
and audience building, and organization ef f orts that assist in showcasing
A uburn as a destination for arts and events. The amount of the contract is
$75,000.
A lso present were Nancy Colson, Member of the Board of Directors of the
S ymphony Orchestra, and L ee Valenta, General Manager of the A uburn
S ymphony Orchestra.
Ms. Colson spoke about the mission of the symphony, public outreach,
collaboration and partnerships such as with the Mary Olson F arm, and the
ongoing search for a new conductor.
Mr. Valenta spoke about programs geared for students and youth,
including an education outreach program and discounted family tickets.
Mr. Valenta also spoke regarding the search for a new conductor. There
are three finalists at this time participating in the selection process.
Councilmembers reviewed the orchestra’s latest annual report,
fundraisers, and financial statement, while Ms. Colson and Mr. Valenta
answered Council’s questions.
B .L egislative Agenda for 2018 (Hinman)
Director of Administration Hinman noted the 2017 L egislative A genda and
the Sound Cities Association’s (S C A ) draf t 2018 L egislative agenda were
distributed prior to the meeting.
Director Hinman reviewed the 2017 L egislative Agenda and the S C A
proposed legislative agenda. A lso, the Association of Washington Cities
released their legislative priorities for 2018.
Councilmember DaCorsi reported at the last AW C Board meeting
approximately 20 subjects were discussed as possible legislative
priorities. The subjects of housing conditions, mental health and social
safety net programs, economic development, and preservation of state-
shared revenues were elevated, but the remaining items will not be
forgotten.
Councilmember Wagner wants to look at ways to incentivize the United
S tates P ost Office to construct a new post office in Auburn.
Director Hinman noted the S C A has three priorities f or 2018: adjust the
Page 2 of 10Page 31 of 94
property tax cap, invest in public health services, and address the housing
and homelessness crisis.
Councilmember Holman urged the Councilmembers to vote on the
legislative priorities at the next regular meeting November 6th.
Deputy Mayor Wales asked f or inf ormation on the cost of each legislative
priority. S he stated she supports all of the issues but wants to know how
the implementation funding will be generated.
Mayor B ackus stated the property tax cap adjustment would allow local
governments the option to replace the arbitrary annual one percent cap on
property tax increase with a limit tied to inflation plus population growth.
Councilmember Holman noted the S C A priorities are the same as 2017
but the verbiage is modified to make it a one-page document.
Councilmember Wagner stated he believes there should be a priority for
improvements to S tate Route 167.
Councilmember Holman stated the property tax cap of one percent is an
arbitrary f igure and does not keep up with inflation and the increasing labor
costs and increase in City population.
Councilmember DaCorsi urged the Council to speak with a unified voice
when speaking to legislators regarding the City’s legislative priorities.
Councilmember Peloza suggested a special study session on the S C A
legislative priorities on November 6th at 3:00 p.m. so that Council will be
able to support the S C A vote on legislative priorities.
C.Frequency of S pecial F ocus Area Meetings
Councilmember Peloza stated he brought up this subject at a previous
study session.
Mayor B ackus stated she heard f rom Councilmember Peloza his
frustration in not having special focus area sessions as frequently as he
desired. I n order to achieve more frequency of special f ocus area
discussions, the C ouncil would have two special focus areas at each study
session meeting in addition to the general study session. C hairs of the
special f ocus areas would need to work together to prioritize items for
discussion.
Councilmember DaCorsi stated he does object to two special focus areas
at each study session. He stated he wants to set priorities with staff.
Deputy Mayor Wales stated the F inance special focus area and the
Human S ervices special f ocus areas may not need to meet any sooner
than already scheduled.
Page 3 of 10Page 32 of 94
Councilmember Baggett cautioned that some items take considerable
time and doubling up special focus areas may be burdensome.
Councilmember Wagner suggested using the general discussion item or
other business to bring items forward more often.
Councilmembers discussed the pros and cons for each scenario.
Councilmember D aCorsi suggested that the two chairs of the special
focus areas for Finance and Human S ervices discuss how the doubling up
of special focus area agendas would affect the study session and special
focus area.
Deputy Mayor Wales recommended further discussion at the next study
session.
D.Development I ncentives
Deputy Mayor Wales directed the C ouncil’s attention to a memorandum
prepared by C ommunity Development and P ublic Works D irector Kevin
S nyder regarding development incentives. Director S nyder stated the
agenda item was a late addition to the meeting agenda and staf f did not
have adequate time to prepare any materials f or inclusion in the meeting
packet or to prepare for any substantive discussion with the Council at the
meeting. Director Snyder stated that his memo expresses his thoughts
only; it does not ref lect the opinion of A dministration or any other
departments or their directors.
Director S nyder referred to the State Constitution limit, which prohibits the
gift of public funds. He stated economic tools that may be available in
other states, such as property tax forgiveness and direct payment of job
training f unds to private companies, are not allowed in the S tate of
Washington.
Director S nyder provided consideration for economic development
incentives: must account for market forces, must be rooted in reality, and
are limited to service and financial.
The City has previously enacted a number of regulatory and financial
oriented development incentives including: 1) deferrals f or impact fees
and system development charges; 2) multi-family property tax exemption in
Downtown; 3) construction sales tax refund program; 4) Downtown
S torefront F açade I mprovement P rogram; 5) Small Business Assistance
P rogram (50% reduction in planning, building and engineering fees for
qualifying projects); 6) preparation and implementation of a Downtown Plan
and E I S ; 7) traffic impact fee waiver for the f our Downtown Catalyst
blocks; and 8) reduction of parking requirements in the Downtown.
Director Snyder also reviewed excerpts f rom an article published by the
Page 4 of 10Page 33 of 94
Municipal R esearch and Services Center on Washington’s economic
development incentive challenges.
Director S nyder stated development incentives should be used
strategically and carefully evaluated by the C ity relative to the return on
investment and the impact to the community. He f urther stated that
developers are attracted to a quality city with robust and well-maintained
infrastructure, great schools, walkable neighborhoods and commercial
areas, diverse retail and service businesses, safe neighborhoods and
commercial areas, and strategic, focused and innovative leadership.
Councilmember Holman stated many incentives can be non- f inancial in
nature. T he City needs to look at the city code and see if modifications are
needed to help development.
Deputy Mayor Wales agreed that current city policies and regulations need
to be reviewed as to their impact on development.
Director Snyder stated city staf f have worked with the City Council and the
P lanning Commission for the last several years to identify and update the
City’s development regulations to address and resolve vagueness,
inconsistencies and conflicting language as well as to respond to internal
and external concerns related to standards and processes. Director
S nyder cautioned that there must be a balance between the C ity’s vision
as a community and the pursuit of regulatory relief.
Councilmember Wagner stated he wants to f ocus on special zones rather
than across the board relief from regulation.
There was discussion regarding existing businesses who wish to remodel
or expand and the regulation impacts to those businesses’ ef f orts; i.e.
parking, sidewalks, floor area ratio, etc. T here was also discussion
regarding waivers.
Councilmember DaCorsi suggested the City Council provide incentives,
such as shorter review time and expedited permitting, to small businesses
who want to come to A uburn and open up as soon as possible so that they
can be successful.
A t 7:31 p.m., Deputy Mayor Wales recessed the meeting for ten minutes for a
brief intermission. T he meeting reconvened at 7:42 p.m.
I V.MUNI C I PA L S E RV I C E S D I S C US S I O N I T E MS
Councilmember B ill Peloza, chair of the Municipal S ervices S pecial F ocus Area,
presided over the meeting during discussion of the Special Focus A rea items.
A .Dangerous Dog (L ee)
Discussion on Dangerous Dog Ordinance.
A ssistant Chief of P olice W illiam P ierson reviewed the D angerous Dog
Page 5 of 10Page 34 of 94
ordinance, which was passed in 2004.
A ssistant C hief P ierson reported the animal control services have grown
over the years, and the City will have two animal control officers beginning
in 2018 to meet the demand.
A ssistant C hief P ierson reviewed the ordinance (Ordinance No. 5829) and
the regulations applied to dangerous dogs and potentially dangerous dogs
and the differences in the two designations.
A ssistant Chief P ierson reviewed the application of the dangerous and
potentially dangerous dog regulations and the rights and requirements of
the owner.
B .K ing County Draft 2019 Comprehensive Solid Waste Management Plan (Coleman)
Finance D irector C oleman and Solid Waste and Recycling Supervisor
J oan Nelson presented the King County D raf t 2019 C omprehensive Solid
Waste Management Plan item. K ing C ounty is seeking comments from
the S olid Waste Advisory C ommittee and the Metropolitan Solid Waste
Management Plan before the draft plan is released to the public for
comment. King County’s current plan was adopted in 2001, with updates
in 2011 and 2013 (which were not adopted). K ing County will release the
draft plan for public comment in December 2017 with an anticipated
adoption in early 2019.
The Plan goals include achieving zero waste of resources by 2030
and keeping tipping fees as low as reasonable.
The proposed P lan incorporates the following updates and changes:
Reevaluation of 2007 Transfer & Waste Management Plan
Options to study resource recovery and changes to rate structure
P ossible policy changes such as mandatory recycling and new C&D
recycling and disposal policies
Consideration of anaerobic digestion and advanced materials
recovery
Optimizing development of Cedar Hills L andfill
Consideration of waste-to-energy and other alternative disposal
technologies
C.K ing County Court Update (Roscoe)
Human R esources and Risk Management Director Rob Roscoe reviewed
historical court costs comparing D istrict C ourt expenses to projected
comparison of municipal court and probation expenses from 2014 –
2017.
Director Roscoe also reviewed case filings from 2012 to 2017
(estimated).
Page 6 of 10Page 35 of 94
Director R oscoe also included average daily population statistics f or the
S C O R E jail from 2013 to 2018 (estimated).
D.S hopping Cart Update (Snyder)
A ssistant Director of Public Works R andy B ailey presented an update on
shopping carts.
Using a handout and P owerPoint presentation, A ssistant D irector Bailey
reviewed the City’s shopping cart regulations. The handout included the
A uburn City Code relating to shopping carts as well as the Revised Code
of Washington and code from L ivermore, California and other cities
relating to shopping carts.
The City’s code provides the following: 1) A bandoned shopping carts
constitute a public nuisance; 2) T he intent is to f acilitate the retrieval of
abandoned shopping carts in a manner consistent with state law; and 3)
The law applies to any business that provides shopping carts f or customer
use.
The code provides that abandonment is prohibited, and it shall be unlawful
for any person to cause or permit any shopping cart to be abandoned upon
any sidewalk, street or other public area, other than the premises of the
owner of such shopping cart.
The code also requires cart identification as follows:
E very shopping cart owned or provided by any owner must have a sign
permanently affixed to the shopping cart that contains all of the following
information:
a. I dentity of owner, business establishment or both.
b. Notification to the public that the removal of the shopping cart f rom the
premises is a violation of state law (R C W 9A.56.270), and notification to
the public of the procedure to be utilized f or authorized removal of the cart
from the premises.
c. The address or phone number of the owner of the business
establishment for shopping cart return.
E nforcement is through civil action accordance with Chapter 1.25 A C C.
A s an alternative to civil enforcement, abandoned shopping cats may be
impounded. Any impounded shopping carts bearing the identif ication of
ownership, the City will do the following:
1. Shall mail an invoice/notice of impoundment by certified mail.
2. Require payment of the administrative impoundment f ee of $30.00 per
cart and a $70.00 disposal fee, per cart after 14 days.
Councilmember Peloza stated the costs for enforcement was $8,000
annually, while the City was collecting $4,000 in fines.
Page 7 of 10Page 36 of 94
Deputy Mayor Wales asked about a cart used by the homeless. Assistant
Director Bailey stated that carts used by the homeless f or their personal
belongings are not confiscated by the City.
Councilmember P eloza asked whether staff could do a daily search of the
downtown area for abandoned shopping carts. D eputy Mayor Wales
stated it would not be the best use of P ublic Works staf f . D eputy Mayor
Wales suggested the task be included in the next garbage contract.
A ssistant D irector B ailey confirmed that staf f members, in their normal
course of work, pick up carts and drop them back in the store parking lot.
A ssistant Director B ailey reviewed shopping cart ordinances from around
the country. He noted some cities require a shopping cart plan by those
businesses who provide 25 or more shopping carts for customers’ use.
The shopping cart plans must provide the f ollowing: identifying
I nformation, number of carts and required identification on the carts, public
notices and customer education/public outreach, employee training, signs
on the property, loss prevention measures, and retrieval measures. T he
shopping cart plan may be revoked if : a) a shopping cart has been found
on public property on eight or more occasions within the past six-month
period; b) the owner has failed to comply with a provision of the
code/ordinance; c) the owner has knowingly made a false statement or
fails to disclose relevant information in an application, an amendment or in
a report to the city.
A ny owner who f ails to submit a plan, implement the proposed plan or
implement any required modifications to the plan as required and within the
time f rames as specif ied in this chapter or a plan has been revoked, shall
incur a penalty of $50.00 for each day of noncompliance.
The City of Auburn is working on the following: collaboration with cart
providers, create standards to reduce or eliminate cart abandonment,
amend C ity code to provide clarity, avoid burdensome process f or the City
and cart providers.
S taff will continue to: meet with cart providers to gather ideas and
feedback via phone and in person, collect feedback f rom other
stakeholders (P olice, Code E nf orcement), and review other cities’ cart
processes to find out what works and what doesn’t.
A ssistant D irector Bailey stated he expects to bring a draft ordinance to
Council in early 2018.
E .2017 Draft I nterlocal A greement for S C AT B d (S nyder)
A ssistant Director of Engineering Services/C ity E ngineer Gaub presented
the 2017 Draft I nterlocal Agreement for the South King C ounty A rea
Transportation B oard (S C AT Bd). T he B oard is comprised of elected
Page 8 of 10Page 37 of 94
officials representing South King County jurisdictions for the purpose of
information sharing, consensus building and coordinating to resolve
transportation issues, identifying priorities, making recommendations, and
promoting transportation plans and programs that benef it the S outh K ing
County area.
The current interlocal agreement expires D ecember 31, 2017. T he
changes to the interlocal agreement provide clarif ying language as to the
role of S C AT Bd and various entities’ voting rights. T he proposed
interlocal will run through 2019 with the ability to extend through 2021.
A resolution approving the interlocal agreement will be presented to
Council before the end of the year.
V.O T HE R D I S C US S I O N I T E MS
Councilmember Wagner brought up an email from Orin Wells regarding the
roundabout at 22nd and I S treet NE , and specifically costs and pedestrian
safety.
A ssistant Director of Engineering S ervices/C ity Engineer presented information
from a Council presentation held November 28, 2016 on the roundabout at 22nd
and I S treet NE.
A ssistant Director Gaub reviewed the design of the roundabout.
A ssistant Director Gaub stated studies have shown that roundabouts are safer
than traditional stop sign or signal-controlled intersections. A study by the
Federal Highway Administration and the I nsurance I nstitute f or Highway S afety
that studied stop and traffic signal-controlled intersection that were converted to
a roundabout. Overall, vehicle collisions are reduced by 37%, injury collisions
are reduced by 75%, fatality collisions are reduced by 90% (may not apply to this
project), and pedestrian collisions are reduced by 40%. Severity of an accident
is also reduced due to slower traffic.
A ssistant Director G aub pointed out that the roundabout described in Mr. Wells’
email is a two-lane roundabout on the east coast and at a major intersection on a
state route. I t is not a good comparison to the single-lane roundabout at 22nd
and I S treet NE.
Councilmember Baggett expressed concern with any landscaping installed in
the middle of a roundabout.
The majority of funding for the project is from grants. T he breakdown of project
funding is as follows:
Funding includes:
$1,140,000 in Grants
$ 405,000 in Water F unds
$ 29,890 in S ewer Funds
Page 9 of 10Page 38 of 94
$ 315,000 in Street Funds
V I .NE W B US I NE S S
There was no new business.
V I I .MAT R I X
A .Matrix
Deputy Mayor Wales directed the C ouncil’s attention to the matrix. T he
Municipal S ervices S pecial F ocus Area item for shopping carts will be
moved to March 2018. I tems relating to dangerous dogs and an update
on K ing County District Court should be removed from the matrix.
V I I I .A D J O UR NME NT
There being no further discussion, the meeting adjourned at 9.29 p.m.
A P P R O V E D this _____ day of _________________, 2019.
_____________________________ ___________________________
B I L L P E L O Z A, D E P UT Y MAYO R Shawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 10 of 10Page 39 of 94
City Council Study Session HHS S FA
J anuary 22, 2018 - 5:30 P M
Council Chambers - City Hall
MINUT E S
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hours after the meeting has concluded.
I .C A L L TO O R D E R
Deputy Mayor Bob B aggett called the meeting to order at 5:30 p.m. in the
Council Chambers of A uburn City Hall, 25 West Main S treet in Auburn.
A .Roll Call
Councilmembers present: Deputy Mayor Bob B aggett, L arry Brown, J ohn
Holman, Bill P eloza, Yolanda Trout-Manuel, L argo Wales, and
Councilmember Claude DaCorsi was excused.
Mayor Nancy Backus and the following department directors and staff
members were present: City Attorney Dan Heid, Director of Community
Development & Public Works Kevin S nyder, Director of Parks &
Recreation Daryl F aber, Commander Mark Callier, Real P roperty Analyst
J osh A rndt, E conomic Development Manager Doug L ein, Director of
A dministration Dana Hinman, Human S ervices Manager J oy Scott, Human
S ervices P rogram Coordinator Duanna Richards, Human Services
P rogram Coordinator E mily P earson, Arts & Events Manager J ulie
K rueger, Theater Operations Coordinator J im Kleinbeck, Senior P lanner
Thaniel Gouk and Deputy City Clerk S hawn Campbell.
I I .A NNO UNC E ME NT S R E P O RT S A ND P R E S E NTAT I O NS
There was no announcement, report or presentation.
I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .J oint Meeting with Airport A dvisory Board (S nyder)(60 Minutes)
Discussion of the Competitive Market Assessment and L ong term Rate Study
Director Snyder introduced J amelle Garcia with the Aviation Management
Group L L C, and Todd Chase and David Gordon with the F C S Group.
Mr. Garcia introduced S perro Tang, Deanna Clark and J ohn Tyson with the
A irport Advisory B oard and provided Council with an overview of the
airport and discussed daily operations, federal funding via the Airport
I mprovement P rogram (A I P ), airport categories, facilities and aircraft,
and guidelines to receive FA A funds.
Page 1 of 4Page 40 of 94
Mr. Chase discussed the project objectives including; keeping the airport
as an asset to the City, looking at the long term strategic plan to come up
with goals and ways to achieve the goals to ensure continued operation of
the airport, project scope and timeline were also discussed with the focus
on existing conditions/situational assessments, regional and global
positioning, and feasibility assessment/action plan.
Mr. Gordon reviewed the results of the survey that was provided to the
B oardmembers and Councilmembers, approximately ten responses were
received ranking the importance of what the A uburn Municipal Airport can
do and how it can grow.
B .Tourism Update (Hinman)(15 Minutes)
Deputy Mayor Baggett called for a recess at 6:40 p.m. the meeting
reconvened at 6:50 p.m.
Manager L ein and Tourism B oardmember Rachel McAlister, Curator at the
Museum and Rebecca F resh the Public Relations and S ocial
Media Manager for Muckleshoot Casino provided Council with a Tourism
B oard year end update and discussed the 2017 accomplishments, the
new tourism website, the holiday digital campaign and the goals for 2018
including; creating an A uburn Tourism map and revamping the A uburn
logo.
C.Ordinance No. 6673 (Snyder)(5 Minutes)
Hearing Examiner's recommendation to approve a request to rezone a 7,500 square
foot parcel from R-7 Residential to D UC (Downtown Urban Center)
P lanner Gouk discussed Ordinance No. 6673, requesting to rezone 307
"D" S t S E from a single family residential property into an architectural
office. The Hearing E xaminer recommended approval with no conditions
and verified that the applicant would be required to pay traffic impact fees.
D.A uburn Avenue Theater Update (Faber)(20 Minutes)
Director F aber, Manager K rueger and Theater Coordinator
K leinbeck provided Council with the background of the Auburn Avenue
Theater, explaining that the Theater lease will expire December 31, 2021,
and discussed current operations including; youth theater, tribute shows,
children's theater, and the A uburn community players. T hey reviewed
expenses, revenues and current lease options.
E .P roposed 2018 L egislative Priorities(Hinman)(15 Minutes
Review of proposed 2018 federal and state legislative priorities
Director Hinman reviewed the proposed 2018 legislative priorities
including; streamlined sales tax, community priorities related to
homelessness, opioid addiction and mental health. Nexus and YW C A will
receive grant funds and the F ederal agenda to invest in local transportation
and infrastructure programs.
Page 2 of 4Page 41 of 94
I V.HE A LT H A ND HUMA N S E RV I C E S D I S C US S I O N I T E MS
A .Report on 2017 Housing Repair (Hinman)(10 Minutes
Review of 2017 Housing Repair P rojects Utilizing C D B G Grant F unds
Councilmember Trout-Manual introduced Coordinator Richards,
Coordinator Pearson and Manager Scott, who presented Council with the
priorities for Human S ervices funding.
Coordinator Richards discussed her roll in helping people in need in the
City and reviewed the housing repair program which is funded by the
Community Development B lock Grant, 72 households were helped in
2017 with the average grant being $6,200 and covered the requirements
for assistance including; live inside A uburn city limits, owning the home
needing repairs, have lived there at least one year and plan to stay at least
one year after repairs are done, meet low to moderate income guidelines.
Once an applicant is approved they can access funds for up to
three years.
B .Human Services F unding Priorities (Hinman)(10 Minutes)
Discussion about possible changes to current funding priorities for City of A uburn
General F und Human Services Grants
Manager Scott and Coordinator P earson provided Council with information
on Human Services funding priorities including; child abuse and neglect,
domestic violence and sexual assault, healthcare and poverty reduction,
they also looked at the regional trends in funding priorities of other
cities, how A uburn responds to emergent issues in the community, and the
upcoming funding cycle timeline.
Council discussed the option of changing funding priorities for 2018 and
putting homelessness first on the current list and was advised the new
priorities would need to be provided by F ebruary 15, 2018.
C.Human Services Grant Timeline (Hinman)(10 Minutes)
Discussion regarding timeline of application process and funding recommendations for
2019-2020 Human S ervices Granting cycle
Manager Scott and Coordinator P earson covered the Human Services
Grant Timeline with Human Services funding priorities.
D.P roposed Resolution to I ncrease the Human Services Committee Membership
(Hinman)(5 Minutes)
Discussion regarding increasing the Human Services Committee from 7 members to 9
Manager Scott advised Council that the Human S ervices Committee has
requested to expand the membership to 9 members to help review
applications and make recommendations.
Council discussed getting a list of current members, how other cities
allocate Human Services funds and moving forward with updating funding
Page 3 of 4Page 42 of 94
priorities.
V.O T HE R D I S C US S I O N I T E MS
There was no other discussion.
V I .NE W B US I NE S S
Councilmember Trout-Manual stated she belongs to the A uburn Coalition
for P revention and Wellness with the Auburn School District and would like
them to come in to do a presentation for the City Council on February 29,
2018, she will contact them to confirm a date.
Council requested an ordinance to discuss Human Services membership
in F ebruary, a L ivable Cities update and adding the National L eague of
Cities S ervice L ine P rogram to the March agenda.
V I I .MAT R I X
A .Matrix
Council discussed the Matrix and no changes were made.
V I I I .A D J O UR NME NT
There being no further discussion, the meeting was adjourned at 8:56 p.m.
A P P R O V E D this 22nd day of J anuary, 2019.
_____________________________ ____________________________
B I L L P E L O Z A , D E P UT Y MAYO R Shawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 4 of 4Page 43 of 94
City Council Study Session
J anuary 29, 2018 - 5:30 P M
City Hall Council Chambers
MINUT E S
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hours after the meeting has concluded.
I .C A L L TO O R D E R
Deputy Mayor Bob B aggett called the meeting to order at 5:30 p.m. in the
Council Chambers of A uburn City Hall, 25 West Main S treet in Auburn.
A .Roll Call
Councilmembers present: Deputy Mayor B ob Baggett, L arry B rown, J ohn
Holman, Bill P eloza, and Yolanda Trout-Manuel. Councilmembers Claude
DaCorsi and L argo Wales were excused.
Mayor Nancy Backus was present, and the following department directors
and staff members were in attendance: Director of Community
Development and Public Works Kevin S nyder, Assistant Director of
E ngineering Services I ngrid Gaub, P olice Commander Mike Hirman,
I nnovation and Technology Director P aul Haugan, Director of
A dministration Dana Hinman, City A ttorney Daniel B. Heid, and City Clerk
Danielle Daskam.
I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
A .A genda Modifications
The following items were added to the agenda for Council discussion:
Ordinance No. 6676 relating to the number of members on the Human
S ervices Committee, Human Services F unding Priorities, and Consultant
S ervices Agreements for L egislative Services.
B .A uburn Community and Prevention Coalition (30 Minutes)
A shley Boyd, the Prevention and Wellness I nitiative Coalition Coordinator
for the A uburn S chool District and J onna Chissus, the Coalitions Chair and
Operations Manager from the A uburn L ibrary provided Council with a brief
history on how the Auburn Community and P revention Coalition was
created and their mission statement. T he Coalition will focus on A uburn
High S chool and Cascade Middle School. T he project is funded by
the Department of S ocial and Health Services. They reviewed statistics of
alcohol, marijuana and depression among middle and high school students.
The project also funds a prevention and intervention specialist.
Page 1 of 4Page 44 of 94
I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .Regional Transportation System I nitiative (RT S I ) B riefing (20 Minutes) (Snyder)
A ssistant Director Gaub provided Council a revised agenda for
the Regional Transportation S ystem I nitiative meeting in February of 2018.
S he gave a brief overview of the transportation condition in the P uget
S ound Region, transportation funding options and future transportation
needs for the region. The regional discussion is in the early phases, The
goal is to have all of the affected jurisdictions approach the legislature with
one voice.
Mayor Backus noted along with the transportation issues there is also an
economic development issue. I f the goods cannot get from point a to point
b reasonably the cost increases. A lso when the funds do become available
there needs to be an adequate supply of skilled labor to complete the
work.
B .Ordinance No. 6676 - I ncreasing the number of members on he Human Services
Committee
Director Hinman presented Council with an ordinance that would to
increase the Human Services Committee membership from seven to nine
members.
C.Human Services F unding Priorities
Mayor Backus read from the J anuary 22, 2018 study session: "Human
S ervices funds are one percent of the General Fund that go to the biennial
competitive Human Services funding. Funds are awarded to programs of
non-profit organizations; not the entire organization. The funds must benefit
A uburn residents and align with the City's area of focus which include:
poverty reduction, child abuse and neglect, domestic violence and sexual
assault and health care."
I f the Council would like to change the funding priorities for the current
funding cycle the changes must be made by F ebruary 23, 2018.
The funding priorities are currently:
Child A buse and Neglect
youth services
special needs
at-risk babies & children
youth homeless shelter support
quality child care access
educational success
family support programs
Domestic Violence and S exual A ssault
advocacy
prevention
Page 2 of 4Page 45 of 94
shelter
counseling
Healthcare
medical
dental
mental wellness
P overty Reduction
housing
food access
job preparedness
utility shut-off & eviction prevention
civil legal aid
refugee support
Director Hinman requested council to clarify the requested changes to the
funding priorities.
Councilmembers expressed support for maintaining the four categories.
D.Consultant Services A greements for L egislative S ervices
Council reviewed annual report from W 2A and T hompson Consulting
Group, the City's legislative consultants.
Councilmember P eloza commented that the annual report does not cover
deliverables in a form that reflects the funds brought to the City.
Councilmember P eloza stated he would like to see the number of
meetings they have advocated on behalf of Auburn.
Director Hinman stated a more detailed report will be presented as part of
contract renewal.
I V.O T HE R D I S C US S I O N I T E MS
A .S ervice L ine Warranty P rogram
Councilmember P eloza requested that a presentation on S ervice L ine
Warranty P rogram be added to the March 26, 2018 City Council S tudy
S ession. T he vendor will be in attendance to brief the Council on the
program.
V.NE W B US I NE S S
There was no new business.
V I .MAT R I X
There was no matrix to review.
Page 3 of 4Page 46 of 94
V I I .A D J O UR NME NT
There being no further business to come before the Council, the meeting
adjourned at 6:49 p.m.
A pproved this 22nd day of J anuary, 2019.
___________________________ _____________________________
B I L L P E L O Z A , D E P UT Y MAYO R Shawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 4 of 4Page 47 of 94
City Council Study Session Finance -
Econ Dev S FA
December 10, 2018 - 5:30 P M
Council Chambers - City Hall
MINUT E S
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I .C A L L TO O R D E R
Deputy Mayor Baggett called the meeting to order at 5:30 p.m. in the
Council Chambers of Auburn City Hall, 25 West Main Street in A uburn.
A .Roll Call
Councilmembers present: Deputy Mayor Bob B aggett, L arry Brown,
Claude DaCorsi, J ohn Holman, Bill P eloza. Yolanda Trout-Manuel and
L argo Wales.
Mayor Nancy Backus and the following department directors and staff
members were present: City Attorney Steve Gross, Director of Finance
S helley Coleman, Director of Community Development J eff Tate, Director
of P ublic Works I ngrid Gaub, Police Commander David Colglazier, Patrol
Officer April Steinman, Code Compliance Office Chris Barack, P lanner I I
A lexandria Teague, Right-of-Way Specialist A mber Price, P lanning
S ervices Manager J eff Dixon, A ssistant City A ttorney Doug Ruth and
Deputy City Clerk Teresa Mattingly.
I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
There was no announcement, report or presentation
I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .A nnexation of "I sland" areas
P rovide a preliminary issues analysis regarding annexation of the Klump (north Auburn)
and the Totem (south A uburn) island area. Areas identified for high-level analysis
include key issues pertaining to: land use and addressing impacts; fiscal impacts;
infrastructure impacts; and environmental impacts
City Attorney Gross, Director Coleman, Director Guab, and Director
Tate provided Council with a presentation on the annexation of the K lump
and Totem "I sland" areas. City A ttorney Gross discussed the legal
process for annexation, timelines, notices to property owners and
applicable Counties and how property owners can petition for a
referendum. Director Coleman covered the fiscal impacts to homeowners,
and capital costs to improve the utility infrastructure with the annual L ocal
Page 1 of 6Page 48 of 94
I mprovement District (L I D) cost of approximately $3,900 per parcel
instead of $8,700 which was noted in error. Director Gaub and Director
Tate covered road conditions, properties that would require address
changes, the required changes to the F ederal E mergency Management
A gency (F E MA) map and potential zoning changes.
Council discussed that it would require 50% plus one property owner to
vote down the annexation, other potential areas for annexation, the
benefits to homeowners and the City, homeowners responsibility for their
own water and sewer improvements, road conditions in the Klump and
Totem areas, changes to police service, the annexation would give the City
control of the Business & Occupation (B&O) tax and potential
zoning changes.
Councilmembers P eloza and Wales requested Director Coleman provide
a list of advantages and disadvantages for annexation to the City for the
"I sland" areas and potential annexation of the peninsula area.
B .Graffiti Update (Tate) (15 Minutes)
P resentation of efforts to combat graffiti
P atrol Officer Steinman and Code Compliance Officer B arack provided
Council with a presentation on graffiti and discussed the difference
between gang graffiti versus non-gang graffiti, ways to report, record and
eliminate graffiti, public versus private property graffiti removal
responsibility, timeframes for removal, prioritization based on content and
location, the importance of expeditious removal, the partnership with
A grishop and Voucher P rogram, classes for Maintenance and
Operations staff to identify gang versus non-gang graffiti, and fighting
graffiti as a community.
Councilmember Trout-Manuel thanked Officer Steinman and Code
Compliance Officer Barack for sharing what they are doing to fight
graffiti, and asked how often areas are being marked and what is being
done to apprehend these individuals. Officer S teinman advised Council
that they do track graffiti and take photos, but it is hard to catch the
offenders since they are usually gone by the time an officer responds.
Mayor Backus reminded Council that two of the six new police officers will
be dedicated to gang related activity ensuring gang information is shared
throughout the region.
Council also discussed the relationship between the amount of new graffiti
and weather conditions, the number of new tags each month, age
restrictions to purchase spray paint, options to gain community support,
and the number of gangs in Auburn.
Page 2 of 6Page 49 of 94
C.Ordinance No. 6698 (Tate) (15 Minutes)
A n Ordinance of the City Council of the City of A uburn, Washington, relating to
planning; adopting 2018 annual comprehensive plan map and text amendments
pursuant to the provisions of R C W Chapter 36.70a and adopting corresponding
rezones related to certain map amendments
Manager Dixon and Planner Teague provided Council with a presentation
on Ordinance No. 6698 relating to the 2018 Annual Comprehensive P lan,
including policy/text amendments, map amendments and privately initiated
plan map amendments, the application process, private applications
received and proposed revisions.
Council discussed the option of putting an elementary school on K ersey
Way and the potential traffic impact. Manager Dixon advised Council that
the applicant has prepared and submitted a traffic study and will also
submit a site plan showing driveway and turn lane locations.
D.Ordinance No. 6699 (Tate) (10 Minutes)
A n Ordinance of the City Council of the City of A uburn, Washington amending
S ections 19.02.115, 19.02.120, 19.02.130 and 19.02.140 of the Auburn City Code
relating to School I mpact Fees
Manager Dixon provided Council with information on Ordinance No.
6699 amending the Auburn City Code relating to School I mpact Fees and
discussed the four impacted school districts, the process for preparing
and approving facility plans, the purpose of the School I mpact Fees, rates
for single family and multifamily units. T he S chool I mpact F ees apply to
new construction only and is a one time payment.
Council discussed the City of Federal Way S chool I mpact
Fees for multifamily units versus the City of A uburn. Manager Dixon
advised Council that A uburn does not have any areas within the Federal
Way school district that are zoned for multifamily units, their fees do not
have an effect within the City of Auburn.
E .Ordinance No. 6708 (Tate) (10 Minutes)
A n Ordinance of the City Council of the City of A uburn, Washington, creating new
sections 15.20.075 and 15.20.077 and amending S ections 1.25.030, 1.25.040,
1.25.065 and 15.20.030 of the Auburn City Code relating to Code E nforcement
Code Compliance Officer B arack and Assistant City Attorney Ruth
provided Council with information related to the enforcement of the A uburn
City Code, potential violations, streamlining their process by eliminating the
need to issue a Notice to Correct and proceed directly to issuance of a
citation, removing the requirement for certified mailings and amending the
I nternational P roperty Maintenance Code to allow the City to enforce
certain provisions of the adopted Code.
Councilmember Holman asked if there is an attempt to revise the
I nternational P roperty Maintenance Code to correct anomalies and Code
Page 3 of 6Page 50 of 94
Compliance Officer Barack advised Council that it is up to each
jurisdiction.
F.Ordinance No. 6707 (Gaub) (15 Minutes)
A n Ordinance of the City Council of the City of A uburn, Washington, relating to
telecommunications infrastructure, and adopting new Chapter 20.14, small wireless
facilities in the public right-of-way; providing for severability; and establishing an
effective date
Deputy Mayor Baggett called for a recess at 7:01 p.m. the meeting
reconvened at 7:13 p.m.
Director Gaub and Specialist Price provided Council with a Small Cell
Code update, they discussed what Small Cells are, they are, how they
work, size requirements, where they are located and how they can be
attached. The F ederal Communications Commission (F C C) new
ruling takes effect J anuary 14, 2019. I t sets requirements on how the City
can process, approve and charge for permits for small wireless facilities,
small wireless facility franchise requirements, and addressing concerns if
the antennas will harm people or animals.
Council discussed who owns the poles, the size of the antennas, if these
changes could allow the City to provide W i-F i service at a reasonable
price, broadband availability, the option of having one type of pole to keep
them all standard and who makes the determination of radio frequency
interference.
Director Gaub advised Council that P uget S ound Energy (P S E) and the
City of Auburn own the poles, these changes will not impact the cost of
service, broadband service availability is up to the providers and because
of the different types of poles throughout the City there will not be one
standard pole. T he F C C determines frequency interference based on the
license with the City.
G.S election of Special Focus A rea Chairs & Titles
Council discussed the S pecial F ocus Areas, revised two of the names,
assigned the chairs and vice chairs and discussed who makes and
seconds a motion.
Health & Human S ervices will now been known as Community Wellness,
with Councilmember Trout-Manual as the Chair and Councilmember
DaCorsi as the Vice Chair. F inance & E conomic Development has been
renamed to F inance, Technology, & E conomic Development
with Councilmember Wales as Chair and Councilmember Holman as
the Vice Chair. S ister Cities has been renamed to Sister Cities
I nternational. Public Works & Community Development's Chair will be
Councilmember DaCorsi with Councilmember Baggett as the Vice Chair.
Municipal S ervices Chair will be Councilmember Brown with Deputy Mayor
P eloza as Vice Chair.
Page 4 of 6Page 51 of 94
I V.F I NA NC E A ND E C O NO MI C D E V E L O P ME NT D I S C US S I O N I T E MS
A .Gambling & Card Room Revenue (Coleman) (5 Minutes)
Director Coleman provided Council with an update on the Gambling &
Card Room revenue, how the City receipts on pull tabs, which
was changed from 5% gross receipts to 10% of net receipts, card room
tax reduced to 4% of gross receipts and the I ron Horse Casino is making
monthly payments on an outstanding promissory note of $220,000.
Councilmember P eloza asked about E merald Downs and when
the sovereign nation will come in. Director Coleman advised Council that
E merald Downs is not on tribal land at this time.
B .3rd Quarter 2018 F inancial Report (Coleman) (20 Minutes)
Director Coleman provided Council with an update on the 3rd Quarter
2018 F inancial Report and covered the tax increases and decreases
and the reasons behind the changes on the property taxes, sales and use
tax, construction tax, utility tax, cable franchise fees, business licenses,
building permits, intergovernmental revenues, charges for services,
miscellaneous revenues, rental leases, real estate excise tax, capital
project expenditures, and investment return rates.
Council discussed when business licenses go through the state it
will make it easier for the City to collect the fees, when the school building
permits are expected to come in, where marijuana revenue goes, if pet
license sales are being increased and what the City's return on investment
are.
Director Tate and Director Coleman advised Council that the changes with
the business licenses going through the S tate will ensure a higher
compliance rate, that the Auburn S chool District building permits are
expected within the next one to two years, the marijuana revenue goes into
the general fund, and the investment return rate is currently 2.34%.
V.O T HE R D I S C US S I O N I T E MS
There was no other discussion.
V I .NE W B US I NE S S
There was no new business.
V I I .MAT R I X
A .Matrix
Council discussed the Matrix and requested to change the staff L ead from
Director Hinman to City A ttorney Gross on the Domestic Violence
A dvocacy Report. No other changes were made.
Page 5 of 6Page 52 of 94
V I I I .A D J O UR NME NT
There being no further discussion, the meeting was adjourned at 8:37 p.m.
A P P R O V E D this 22nd day of J anuary, 2019.
____________________________ ____________________________
B I L L P E L O Z A , D E P UT Y MAYO R Teresa Mattingly, Deputy City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 6 of 6Page 53 of 94
City Council Study Session P W C D S FA
J anuary 14, 2019 - 5:30 P M
City Hall Council Chambers
MINUT E S
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I .C A L L TO O R D E R
Councilmember Wales called the meeting to order at 5:30 p.m. in the
Council Chambers of A uburn City Hall, 25 West Main S treet in Auburn.
A .Roll Call
Councilmembers present: B ob Baggett, L arry B rown, Claude DaCorsi,
J ohn Holman, Yolanda Trout-Manuel, L argo Wales, Deputy Mayor Bill
P eloza arrived at 5:50 p.m.
Mayor Nancy Backus and the following directors and staff were in
attendance: A ssistant Director of E ngineering Services J acob Sweeting,
Capital & Construction E ngineering Manager Ryan Vondrak, Senior
P roject E ngineer Matt L arson, Development Services Manager J ason
Crumb, S enior Planner T haniel Gouk, S enior Transportation Planner
Cecile Malik, Economic Development Manager Doug L ien, Director of
Community Development J eff Tate, Director of I nnovation & Technology
David Travis, Director of Human Resources & Risk Management Candis
Martinson, Director of A dministration Dana Hinman, City A ttorney S teve
Gross, Police Commander Steve S tocker and Deputy City Clerk Teresa
Mattingly.
I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
There was no announcement, report or presentation.
I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .Resolution for 2019 LTA C Approval (Hinman) (15 Minutes) (5:35 p.m.)
A Resolution of the City Council of the City of A uburn, Washington, approving the
L odging Tax Grant disbursements recommended by the A uburn L odging Tax Advisory
Committee
Manager L ien presented Council with information on the disbursements of
funds from the L odging Tax Grant and requested the approval of two
grants. The proposed grants are for the Veterans Day P arade for $3500
and P et Palooza for $5000. Manager L ien advised Council that the
application process has been reopened due to not all of the grants funds
being awarded.
Page 1 of 4Page 54 of 94
B .Resolution No. 5395 - 2019 V R FA F ee Schedule (Tate) (10 Minutes) (5:50 p.m.)
A Resolution of the City Council of the City of A uburn, Washington, endorsing use of
the 2019 Valley Regional Fire A uthority F ee Schedule as adopted by the V R FA B oard
of Governance
Director Tate introduced F ire Marshall Karen Stewart with the Valley
Regional F ire Authority (V R FA) and presented Council with an update on
the V R FA Fee S chedule, how the fees are collected, and the proposed
3.6% fee increase.
Council questioned how fees for sprinkler heads are calculated and was
advised by Fire Marshall S tewart that fees for sprinkler heads are
calculated per device and not by square footage of the building.
C.Ordinance No. X X X X I dentity Theft (Gross) (10 Minutes) (6:00 p.m.)
A n Ordinance of the City Council of the City of A uburn, Washington, relating to criminal
offenses, adopting the crime of I dentity T heft, and amending Chapter 9.62 of the
A uburn City Code
City Attorney Gross presented Council with the benefits of adopting
I dentity T heft into the City Code as a Gross Misdemeanor, including
allowing officers to charge identity theft directly, and if King County
declines to charge a case it will allow City P rosecutors to charge a case as
identity theft instead of attempted identity theft.
Council discussed that the more tools the Police Department and City
P rosecutors have the better it will be for everyone, that it could potentially
reduce the number of violations from repeat offenders and speed up the
prosecution process. Council requested that the number of identity theft
cases be tracked for one year.
D.Draft Council Chambers S eating Assignments (Council) (10 Minutes) (6:10 p.m.)
Council discussed the draft council chambers seating
assignments. Councilmember Trout-Manuel requested that her and
Councilmember B rown switch seats. Councilmember B rown agreed to the
change and the other Councilmembers were in consensus. No other
changes were requested and name plates will be moved before the next
Council meeting.
I V.P UB L I C W O R K S A ND C O MMUNI T Y D E V E L O P ME NT D I S C US S I O N I T E MS
A .Capital P roject S tatus Report (Gaub) (20 Minutes) (6:20 p.m.)
Capital & Construction E ngineering Manager Ryan Vondrak and S enior
P roject E ngineer Matt L arson provided Council with an update on Capital
P rojects and discussed the number of current projects, total project costs,
the current status of individual projects and upcoming projects including;
the L ake Tapps P arkway I T S Expansion Project, both P hase Two and
P hase Three of the A uburn Way North P reservation P roject, and the 2019
Page 2 of 4Page 55 of 94
A rterial Patch and Overlay Project. Manager Ryan also advised Council of
the open house scheduled for J anuary 16, 2019 from 3 p.m. to 7 p.m. at
Rainer Middle School regarding the L ea Hill Road Corridor S tudy.
Council discussed the spreadsheet that lists the Capital Projects and
thanked Manager Ryan and Engineer L arson for the potential dog park
and the new roundabouts.
B .Heritage Site Update (Tate) (15 Minutes) (6:40 p.m.)
Overview of the status of the demolition activity and redevelopment of the Heritage S ite
Development Services J ason K rum provided Council with an update on
the demolition and redevelopment of the Heritage Site, code enforcement
notices and penalties, deadlines to reply to code enforcement
actions, project deadlines and confirmed that the owner has hired a new
contractor who has submitted the necessary demolition applications
and plans on moving forward the beginning next week and the demolition
should be completed by the end of the month.
Director Tate advised Council how and when liens are filed, the option of
moving forward with an abatement action if the owner does not meet future
deadlines, the number of grandfathered parking spaces allowed on the
Heritage Site and the challenges with rebuilding a 100 year old building.
Council discussed their concerns regarding the limited number of parking
spaces for the Heritage Site, how parking is going to be accommodated
and potential rental rates.
C.Downtown Development Update (Tate) (15 Minutes) (6:55 p.m.)
Overview of downtown development activity and façade improvement projects
Director Tate provided Council with an update on the Downtown
Development projects, including design and permit review for the Auburn
A partments, L egacy S enior L iving and Tru By Hilton and façade
improvement projects at Rail Hop'n Brewing, B rekke Building, Driessen
B uilding and Vinifera W ine B ar & Bistro.
Council discussed parking at L egacy Senior L iving, what type of awning
will be installed at Vinifera, and the configuration of the Tru By Hilton
building.
Deputy Mayor Peloza called for a 10 minute recess at 6:50 p.m. the
meeting reconvened at 7:00 p.m.
V.O T HE R D I S C US S I O N I T E MS
There was no other discussion.
V I .NE W B US I NE S S
There was no new business.
Page 3 of 4Page 56 of 94
V I I .MAT R I X
A .Matrix
Councilmembers discussed the option of adding a discussion
regarding the Auburn Avenue T heater, a presentation on the A uburn Valley
A rts group, an update from Technology Director David Travis and an
update on the West Hill Parks and Recreation to the matrix.
V I I I .A D J O UR NME NT
There being no further discussion, the meeting adjourned at 7:13 p.m.
A P P R O V E D this 22nd day of J anuary, 2019.
__________________________ ____________________________
B I L L P E L O Z A , D E P UT Y MAYO R Teresa Mattingly, Deputy City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 4 of 4Page 57 of 94
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the December 17, 2018 Regular Council Meeting
Date:
January 10, 2019
Department:
Administration
Attachments:
12-17-2018 Minutes
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:January 22, 2019 Item Number:CA.B
Page 58 of 94
City Council Meeting
December 17, 2018 - 7:00 P M
City Hall Council Chambers
MINUT E S
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I .C AL L T O O RD E R
A .P ledge of Allegiance
Mayor Nancy Backus called the meeting to order at 7:00 p.m. in the
Council Chambers of A uburn City Hall, 25 West Main S treet in Auburn.
B .Roll Call
Councilmembers present: Deputy Mayor Bob B aggett, L arry Brown,
Claude DaCorsi, J ohn Holman, Yolanda Trout-Manuel and L argo Wales.
Councilmember P eloza arrived at 7:05 p.m.
Department directors and staff members present included: City A ttorney
S teve Gross, Director of F inance S helley Coleman, Police Assistant Chief
Mark Caillier, Director of P ublic Works I ngrid Gaub, Director of Community
Development J eff Tate, Director of P arks, A rt and Recreation Daryl Faber
and City Clerk S hawn Campbell.
I I .ANNO UNC E M E NT S, P RO C L AM AT IO NS, AND P RE S E NTAT I O NS
There was no announcement, proclamation or presentation.
I I I .AP P O I NT M E NT S
A .Human Services Committee
City Council to confirm the appointments of the following to the Human Services
Committee for a three-year term to expire December 31, 2021.
S hanece Dedeaux
Tammy Gourdine
S ue Miller
S hawn P arkhurst Paton
Councilmember Wales moved and Councilmember Trout-Manuel
seconded to approve the appointments.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
Page 1 of 6Page 59 of 94
I V.AG E ND A M O D I F IC AT I O NS
E xhibits for Resolution No. 5399 have been provided to Council.
V.C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A .P ublic Hearings - (No public hearing is scheduled for this evening.)
B .Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
Greg Busch, W ireless P olicy Group
Mr. Busch spoke to concerns regarding Ordinance No. 6707 regarding
S mall W ireless facilities deployment.
L elah Vaga, Verizon W ireless
Ms.Vaga spoke about concerns regarding Ordinance No. 6707 regarding
S mall W ireless facilities deployment.
B rian Gunn 2305 27th S T S E , Auburn
Mr. Gunn about the King County Cites Climant Collaboration and urged the
City to participate.
S teve L ibadia 7th S T NE and H S t NE , Auburn
Mr. L ibadia shared his concerns regarding a new retention pond, the
elevation of a new development and their retaining wall as well as the
shaking of their property from road installation.
J enny Anderson, 635 H St NE, A uburn
Ms. Anderson explained that during street construction her property
was damaged. S he also has concerns regarding the increased traffic in her
area.
Virginia Haugen 2503 R St S E, A uburn
Ms. Haugen thanked Council for bicycle officers in her neighborhood. S he
requested additional crosswalks and warned people about allowing power
poles on their property.
C.Correspondence
A letter from W ireless P olicy Group was provided to Council.
V I .C O UNC I L AD HO C C O M M IT T E E RE P O RT S
Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council
Committees' progress on assigned tasks and may give their recommendation to the
City Council, if any.
Page 2 of 6Page 60 of 94
Councilmember B rown, chair of the Finance ad hoc committee, reported
he and Councilmember Holman have reviewed the claims and payroll
vouchers described on the Consent Agenda this evening and
recommended their approval.
Councilmember P eloza. chair of the Council S eating ad hoc committee,
reported the committee plans to meet in the near future and will have a
recommendation in the new year.
V I I .C O NS E NT AG E ND A
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A .Minutes of the April 24, 2017, J une 26, 2017, J uly 24, 2017
and November 26, 2018 Study Session
B .Minutes of the December 3, 2018 Regular Council Meeting
C.Claims Vouchers (Coleman)
Claim voucher number 451773 through 451948 in the amount of $4,878,419.96 and
three wire transfers in the amount of $431,484.35 and dated December 17th, 2018.
D.P ayroll Vouchers (Coleman)
P ayroll check numbers 538259 through 538276 in the amount of $232,183.35,
electronic deposit transmissions in the amount of $1,968,257.16 for a grand total of
$2,200,440.51 for the period covering November 29, 2018 to December 12, 2018.
E .2019 A nnual On-Call A greements (Gaub)
A pprove the A nnual On-Call Professional Service A greements for 2019
Councilmember P eloza moved and Councilmember Wales seconded to
approve the consent agenda.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
V I I I .UNF INIS HE D B US I NE S S
A .S eating Assignments for City Council Meetings
Council to approve or modify the ad hoc committee's recommendation.
Councilmember P eloza stated the committee has not met at this time.
I X.NE W B US I NE S S
There was no new business.
X .O RD INANC E S
A .Ordinance No. 6698 (Tate)
Page 3 of 6Page 61 of 94
A n Ordinance of the City Council of the City of A uburn, Washington, relating to
planning; adopting 2018 annual comprehensive plan map and text amendments
pursuant to the provisions of R C W Chapter 36.70a and adopting corresponding
rezones related to certain map amendments
Councilmember DaCorsi moved and Councilmember DaCorsi seconded
to approve Ordinance No. 6698.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
B .Ordinance No. 6699 (Tate)
A n Ordinance of the City Council of the City of A uburn, Washington amending
S ections 19.02.115, 19.02.120, 19.02.130 and 19.02.140 of the Auburn City Code
relating to School I mpact Fees
Councilmember Wales moved and Councilmember Holman seconded to
approve Ordinance No. 6699.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
C.Ordinance No. 6707 (Gaub)
A n Ordinance of the City Council of the City of A uburn, Washington, relating to
telecommunications infrastructure, and adopting new Chapter 20.14, small wireless
facilities in the public right-of-way; providing for severability; and establishing an
effective date
Director Gaub explained staff does not recommend any changes at this
time. S he requested Council approve the ordinance as written so the City
can be incompliance when the new F ederal Aviation Administration (FA A )
rules take affect.
Councilmember Wales moved and Councilmember DaCorsi seconded to
approve Ordinance No. 6707
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
D.Ordinance No. 6708 (Tate)
A n Ordinance of the City Council of the City of A uburn, Washington, creating new
sections 15.20.075 and 15.20.077 and amending S ections 1.25.030, 1.25.040,
1.25.065 and 15.20.030 of the Auburn City Code relating to Code E nforcement
Councilmember DaCorsi moved and Councilmember Trout-Manuel
seconded to adopt Ordinance No. 6708.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
X I .RE S O L UT IO NS
A .Resolution 5396 (F aber)
A Resolution authorizing the Mayor to execute an agreement between the City of
A uburn and the lowest responsible bidder for the Auburn A rts & Culture Center main
Page 4 of 6Page 62 of 94
floor interior demolition project
Councilmember P eloza moved and Councilmember Holman seconded to
adopt Resolution No. 5396.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
B .Resolution No. 5398 (Gaub)
A Resolution of the City Council of the City of A uburn, Washington, related to the lead
service line replacement program; authorizing an application for the drinking water state
revolving fund loan and, if approved, acceptance and expenditure of loan proceeds
Councilmember DaCorsi moved and Councilmember Brown seconded to
adopt Resolution No. 5398.
Councilmember P eloza asked how the services lines are designated.
Director Gaub explained it is typically by age of lines.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
C.Resolution No. 5399 (Gross)
A Resolution of the City Council of the City of A uburn, Washington relating to Council
Rules of Procedure; amending the designation of S pecial F ocus Areas, and amending
Council Rules of P rocedure
Councilmember B rown moved and Councilmember Wales seconded to
approve Resolution No. 5399.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
X I I .M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A .From the Council
Councilmember P eloza reported he attended the A uburn Municipal Airport
Open House.
Councilmember Trout-Manuel reported she attended the King County
Regional Water Quality meeting, the Regional L aw and J ustice Committee
meeting, the Domestic Violence Committee meeting and the Green River
Community College workshop on racial equity.
Councilmember Holman reported he attended the Sound Cities P ublic
I ssues Committee meeting.
Councilmember B rown thanked the other Councilmembers for a
successful first year.
Page 5 of 6Page 63 of 94
Councilmember DaCorsi reported he attended the A ffordable Housing
A dvisory Committee meeting, the A ssociation of Washington Cites Board
of Directors meeting, the Veterans Celebration, and the open house/town
hall for the 42nd District Representatives.
B .From the M ayor
Mayor Backus reported she attended the Advisory and E xecutive Group
for Regional Homelessness I ssues meeting, the B reakfast with Santa, a
toy giveaway at Overcomers Covenant Church, the annual S outh Sound
Chamber breakfast, the Mayor's Holiday Open House, Shop with a Cop
and the Gildo Rey toy giveaway. Mayor Backus reminded everyone that
Tuesday December 18th is the Craft with a Cop event and encouraged
everyone to attend.
X I I I .AD J O URNM E NT
There being no further business to come before the Council, the meeting
adjourned at 8:00 p.m.
A pproved this 22nd day of J anuary, 2019.
_______________________ _____________________________
NA NC Y B A C K US, MAYO R Shawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 6 of 6Page 64 of 94
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers (Coleman)
Date:
January 15, 2019
Department:
Finance
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
approve claims vouchers
Background Summary:
2018 Vouchers:
Claim voucher numbers 451949 and 451952 through 52146 in the amount of $1,198,049.25
and two wire transfers in the amount of $152,475.69 and dated January 7, 2019.
Claim voucher numbers 452171 and Voucher 452173 through 452337 in the amount of
$3,346,621.94 and one wire transfer in the amount of $572,798.73 and dated January 22,
2019.
2019 Vouchers:
Claim voucher numbers 451950 through Voucher 451951 and Voucher #452147 through
voucher number 452170, in the amount of $1,650,367.41 and one wire transfer in the amount
of $574,380.46 dated January 7, 2019.
Claim voucher numbers 452172 and 452338 through 452444, in the amount of $670,045.72
and one wire transfer in the amount of $15,823.08 and dated January 22, 2019.
Rev iewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:January 22, 2019 Item Number:CA.C
Page 65 of 94
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers (Coleman)
Date:
January 15, 2019
Department:
Finance
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
approve payroll vouchers
Background Summary:
2018 Vouchers:
Claim voucher numbers 451949 and 451952 through 52146 in the amount of $1,198,049.25
and two wire transfers in the amount of $152,475.69 and dated January 7, 2019.
Claim voucher numbers 452171 and Voucher 452173 through 452337 in the amount of
$3,346,621.94 and one wire transfer in the amount of $572,798.73 and dated January 22,
2019.
2019 Vouchers:
Claim voucher numbers 451950 through Voucher 451951 and Voucher #452147 through
voucher number 452170, in the amount of $1,650,367.41 and one wire transfer in the amount
of $574,380.46 dated January 7, 2019.
Claim voucher numbers 452172 and 452338 through 452444, in the amount of $670,045.72
and one wire transfer in the amount of $15,823.08 and dated January 22, 2019.
Rev iewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:January 22, 2019 Item Number:CA.D
Page 66 of 94
Page 67 of 94
AGENDA BILL APPROVAL FORM
Agenda Subject:
Seating As s ignments for City Counc il Meetings
Date:
January 15, 2019
Department:
City Counc il
Attachments:
2019 Council Seating Chart
Budget Impact:
Current Budget: $0
Proposed Revis ion: $0
Revis ed Budget: $0
Adminis trative Rec ommendation:
Move to adopt the 2019 s eating chart.
Background Summary:
Rule 2.1 of the Council Rules of Proc edure calls for seating arrangements to be adopted by motion of
the Council following a rec ommendation of an ad hoc c ommittee.
An ad hoc c ommittee was appointed on Dec ember 4, 2018. At Council's January 14, 2019 s tudy s es s ion,
the c ommittee reported out to Counc il. Counc il by c onsens us agreed to a proposed modification of the
committee's recommendation.
The new proposed s eating chart is attac hed.
Reviewed by Counc il Committees :
Counc ilmember:Peloza Staff:
Meeting Date:January 22, 2019 Item Number:UB.A
Page 68 of 94
2019 Council Chambers Seating Chart * Council Seating Ad Hoc Committee Deputy Mayor * Page 69 of 94
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6710 (Gross)
Date:
January 15, 2019
Department:
City Attorney
Attachments:
Ord 6710
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Move to Approve Ordinance 6710
Background Summary:
This ordinance was reviewed at the January 14, 2019 Council meeting. It adopts the crime of
“Identity Theft” into the City Code as a Gross Misdemeanor, punishable by up to 364 days in
jail and a $5,000 fine. Adopting this crime allows the City Prosecutors to have a more logical
argument to present to a jury than the current need to charge the crime of “attempted identity
theft."
This revision was originally proposed as part of what was eventually adopted as Ordinance
6699 last year. It was pulled out of that ordinance in order for Council to discuss it further.
Council discussed this matter at the August 27 and September 10 study sessions.
As staff explained earlier, State law divides felony crimes into 3 classes: A, B, and C. Class
C felonies are the least serious of the 3. When a person attempts to commit a crimes, the
law reduces the crime by one degree. For example, an attempt to commit a class A felony is
a class B felony, an attempt to commit a class B felony is a class C, and an attempt to commit
a class C felony becomes a gross misdemeanor.
The King County Prosecutor’s Office has the exclusive authority to decide whether to charge
a felony. The list of county-declined class C felony cases coming to the City prosecutor’s
office for charging continues to grow. Because the City may only charge crimes that are
misdemeanors and gross misdemeanors, when the county declines to charge a Class C
felony, the City prosecutors can only charge the crime if it is charged as an “attempt” to
commit that class C felony (thereby reducing it to a gross misdemeanor within our charging
jurisdiction).
Rev iewed by Council Committees:
Councilmember:Staff:Gross
Meeting Date:January 22, 2019 Item Number:ORD.A
Page 70 of 94
Page 71 of 94
--------------------------------
Ordinance No. 6710
January 14, 2018
Page 1 of 3 Rev. 2018
ORDINANCE NO. 6710
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, RELATING TO CRIMINAL
OFFENSES, ADOPTING THE CRIME OF IDENTITY THEFT,
AND AMENDING CHAPTER 9.62 OF THE AUBURN CITY
CODE
WHEREAS, Title 9 of the Auburn City Code contains the City’s Criminal Code;
and,
WHEREAS, on review of existing language, the Legal Department recommends
updating certain provisions.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment to City Code. Chapter 9.62 of the Auburn City Code
is amended by adding a new Section 9.62.020 “Identity Theft” to read as shown in Exhibit
A.
Section 2. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Section 3. Severability. The provisions of this ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision,
section, or portion of this ordinance, or the invalidity of the application of it to any person
or circumstance, will not affect the validity of the remainder of this ordinance, or the validity
of its application to other persons or circumstances.
Section 4. Effective date. This Ordinance will take effect and be in force five
days from and after its passage, approval, and publication as provided by law.
Page 72 of 94
--------------------------------
Ordinance No. 6710
January 14, 2018
Page 2 of 3 Rev. 2018
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Steven L. Gross, City Attorney
Published: ___________________
Page 73 of 94
--------------------------------
Ordinance No. 6710
January 14, 2018
Page 3 of 3 Rev. 2018
Ordinance XXXX
Exhibit A
*New Section*
9.62.020 Identity Theft
A. Except as provided in RCW 9.35.020(9), it is unlawful for any person to knowingly obtain,
possess, use, or transfer a means of identification or financial information of another person,
living or dead, with the intent to commit, or to aid or abet, any crime.
B. In a proceeding under this section, the crime will be considered to have been committed in
any locality where the person whose means of identification or financial information was
appropriated resides, or in which any part of the offense took place, regardless of whether the
defendant was ever actually in that locality.
C. Violation of this section is a gross misdemeanor, punishable by up to 364 days in jail and/or
a $5,000 fine.
D. This section is intended to supplement city jurisdiction in identity theft cases that could have
been prosecuted as felonies but which were declined by the county in which the offense occurred
or which do not meet the county’s charging guidelines. If a person is charged with identity theft
under state law for a particular incident, the person shall not also be charged under this section
for the same conduct.
Page 74 of 94
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5395 (Tate)
Date:
January 15, 2019
Department:
Community Development
Attachments:
Agenda Bill
Res olution No. 5395
Attachment A - 2018 Fee Schedule Strikethrough
Budget Impact:
Current Budget: $0
Proposed Revis ion: $0
Revis ed Budget: $0
Adminis trative Rec ommendation:
City Counc il to approve Res olution No. 5395.
Background Summary:
See the attac hed Agenda Bill.
Reviewed by Counc il Committees :
Counc ilmember:DaCors i Staff:Tate
Meeting Date:January 22, 2019 Item Number:RES.A
Page 75 of 94
Memorandum
To: City Council Members
From: Jeff Tate, Director of Community Development
CC: Mayor Nancy Backus
Date: January 7, 2019
Re: Resolution No. 5395 - 2019 VRFA Fee Schedule Update
OVERVIEW
The Valley Regional Fire Authority (VRFA) was established in 2007 under RCW 52.26 as a Fire Authority
that serves the cities of Auburn, Algona, and Pacific. As a Fire Authority VRFA operates as a separate
municipal corporation, with independent taxing authority, and within an independent taxing district.
While VRFA is a separate Fire Authority and is organizationally independent from the City of Auburn,
VRFA continues to have a role in reviewing development proposals and conducting inspections during
the construction process. Within VRFA it is the Fire Marshal’s Office that peforms these functions.
While VRFA has taxing authority within its jurisdictional boundary, tax payers do not fund all services
offered by VRFA. In some instances there are fees charged to customers who are seeking direct service,
e.g. a permit to construct a commercial building. In other words, permit customers pay a substantial
portion of the direct service they are seeking, as opposed to the service being subsidized across the
taxing district. Stated in yet another way, a residential tax payer who pays a portion of their property
taxes to VRFA is generally not providing a significant level monetary contribution to a commercial real
estate proposal or a new residential subdivision.
Since the Fire Authority was established in 2007, VRFA has collected fees for reviewing development
plans and conducting construction inspections. In Auburn, VRFA fees are collected by the City and
distributed to VRFA. This practice was put in place in order to ensure that Auburn could achieve a one -
stop permitting shop. Instead of sending customers to a VRFA office to pay fees and apply for separate
fire permits, customers can submit, pay and pick up permits at the City’s Permit Center. More times than
not, the customer never knows that they are interacting with, and paying, separate governmental entitites.
The proposed 2019 VRFA fee schedule is adjusted for the cost of living increase of 3.6% based on the
semi-annual Seattle Tacoma Bellevue CPI-W experienced by the region.
While VRFA is a separate agency, with a separate Governance Board that has authority to establish its
own service fees, the Auburn City Council has a role in endorsing fees that are collected by the City and
distributed to other agencies (similar to Council’s role in reviewing school district fees and taking action to
authorize the collection of these external agency fees). Typically, City Council would provide this
endorsement through action of a Resolution which then enables procedural efforts to occur that facilitiate
collection of the relevant fees and fee types.
This matter was presented to City Council during the January 14, 2019 study session discussion. City
Council authorized Resolution No. 5395 to move forward for Council consideration during the January 22,
2019 meeting.
Page 76 of 94
----------------------------
Resolution No. 5395
January 22, 2018
Page 1 of 2
RESOLUTION NO. 5395
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, ENDORSING
USE OF THE 2019 VALLEY REGIONAL FIRE
AUTHORITY FEE SCHEDULE AS ADOPTED BY
THE VRFA BOARD OF GOVERNANCE
WHEREAS, the Valley Regional Fire Authority (VRFA) was established in
2007 under the authority of RCW 52.26 and operates as a separate municipal
corporation, with independent taxing authority, and within an independent taxing
district; and
WHEREAS, VRFA serves the cities of Algona, Auburn, and Pacific and is
guided by a Governance Board comprised of elected officials representing each
city; and
WHEREAS, on November 6, 2018 the VRFA Governance Board has
adopted an updated fee schedule for 2019 the covers a portion of the direct cost
of permit review, plan review, and inspection services performed out of the Fire
Marshal’s office; and
WHEREAS, the City of Auburn collects direct service fees on behalf of
VRFA in order to support the concept of a one-stop-shop for development and
permitting services; and
WHEREAS, in order to collect direct service fees on behalf of VRFA, the
City of Auburn must incorporate VRFA fees into city procedures, city permitting
software systems, and city financial systems.
Page 77 of 94
----------------------------
Resolution No. 5395
January 22, 2018
Page 2 of 2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
HEREBY RESOLVES as follows:
Section 1. The Valley Regional Fire Authority Fee Schedule is hereby
adopted as set forth in the attached “Exhibit A” and
Section 2. The Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon and on February 1, 2019.
Dated and Signed this _____ day of _________________, 2019.
CITY OF AUBURN
________________________________
NANCY BACKUS, MAYOR
ATTEST:
_________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
_________________________
Steven L. Gross, City Attorney
Page 78 of 94
Activity Fee
1
1.1 Commercial Occupancy Review 35% of Jurisdictional Fee 1
1.2 Multi-Family Occupancy Review (R2)20% of Jurisdictional Fee 1
1.3
Other Permit Fees (mechanical, plumbing
etc...)$216.00 $223.78 3
1.4 Revisions to previously reviewed plans $216.00 $223.78 3
1.5 Single Family Occupancy Review (R3) 15% of Jurisdictional Fee 2
2
2.1 Boundary Line Adjustment $108.00 $111.89 3
2.2
Civil Reviews (hydrant placement, fire flow,
fire department access, grading)$216.00 $223.78 3
2.3
Preliminary Plat and Plat Reviews
(subdivisions)$216.00 $223.78 3
2.4
Other Permit Fees (miscellaneous,
administrative, etc...)$108.00 $111.89 3
2.5 SEPA review $216.00 $223.78 3
2.6 Short Plat Review $216.00 $223.78 3
2.7 Variances $108.00 $111.89 3
2.8 Water Availability Reviews $108.00 $111.89 3
3
3.1
Commercial Automatic Fire Protection System
(Fire Sprinkler)$356.00 $368.82+ $0.75 per sprinkler head over 10 heads 3
3.2
Commercial and Residential Automatic Fire
Protection System (Underground Fire
Sprinkler Line) (WAC 105.7.20)
$356.00 $368.82 per system / building3
3.3
Commercial Automatic or Manual Fire Alarm
Systems $356.00 $368.82+ $5.00 per device over 5 devices 3
3.4 Commercial Kitchen Fire Protection System $356.00 $368.82 + $0.75 per sprinkler head over 10 heads 3
3.5
Commercial: Other Fire Protection Systems
(clean agent, FM200, wet or dry chemical,
CO2, foam, mist, inert gas, and other systems)
$356.00 $368.82 + $0.75 per sprinkler head over 10 heads 3
3.6
Emergency Responder Radio Coverage System
(DAS)$356.00 $368.82 +$0.75 per device 3
3.7 Fireworks Display Permit $356.00 $368.82 3
3.8 Fireworks Sales Permit $108.00 $111.89 3
Valley Regional Fire Authority 2018 2019 Fee Schedule
Building Department Review (Includes Initial Inspection)
Effective January 1, 2018 2019and will remain in effect unless amended by the VRFA Board of Governance
Land Use Reviews
Fire Protection Systems (Includes Plan Review and Initial 2 Inspections) 4
See last page for explanatory notes 1 of 5Page 79 of 94
Activity Fee
3.9 Other Miscellaneous Plan Review not listed $356.00 $368.82 3
3.10
Over the Counter Permit (fire sprinkler with
less than 10 sprinkler heads, or fire alarm with
less than 5 devices)
$108.00 $111.89 3
3.11 Residential (R3) Fire Sprinkler System $108.00 $111.89 + $0.75 per device over 10 devices 3
Spray Booth Installation
3.12 Spray Booth Fire Protection System $356.00 $368.82 + $0.75 per device over 10 devices 3
3.13 Spray Booth Fire Alarm System $356.00 $368.82+ $5.00 per device over 5 devices 3
4
4.1 Battery Systems $648.00 $671.33 3
4.2 New Business License Review Included with Fire Benefit Charge
4.3 Compressed Gases $648.00 $671.33 3
4.4 Cryogenic Fluids $648.00 $671.33 3
4.5 Fire Pump & Equipment $648.00 $671.33 3
4.6
Flammable and Combustible Liquids (including
above ground tanks, below ground tanks, dip
tanks, etc…)
$648.00 $671.33 3
4.7 Hazardous Materials Facility $648.00 $671.33 3
4.8 Industrial Ovens $648.00 $671.33 3
4.9 LP Gas Commercial $648.00 $671.33 3
4.10 LP Gas Residential $356.00 $368.82 3
4.11 Marijuana Extraction Systems (WAC 105.7.19)$648.00 $671.33 3
4.12 Commercial Heating Tank Removal $356.00 $368.82 3
4.13 Residential Home Heating Tank Removal $108.00 $111.89 3
4.14 Solar Photovoltaic Power Systems, Residential $393.00 $407.15 3
4.15
Solar Photovoltaic Power Systems,
Commercial $648.00 $671.33 3
4.16
Temporary Tent/Membrane Structure > 400
square feet $216.00 $223.78 3
4.17
Working without a permit or ahead of the
permit Double the permit and inspection fee
5
5.1 Initial Inspection Included in the permit fee
5.2 1st Re-inspection Included in the permit fee
5.3 2nd Re-inspection $216 $223.78 for first 2 hours 3
5.4 Any subsequent (after 2nd) re-inspection $216 $223.78 for first 2 hours 3
Inspection Fees
Other Fire Permits (Includes Plan Review and Initial 2 inspections) 4
See last page for explanatory notes 2 of 5Page 80 of 94
Activity Fee
5.5
After Hours Inspection (Outside of normal
business hours)$162.00 $167.83 per hour (2 hour minimum) 3
5.6
Progressive Inspections (beyond the first 2
inspections)$108.00 $111.89 per hour (2 hour minimum) 3
5.7
Re-inspection (due to a failure to cancel
appointment or work not ready for inspection
at time of appointment)
$108.00 111.89 per hour (2 hour minimum) 3
6
6.1 Pre-Application Fees Included with Fire Benefit Charge
7
7.1
Use of Outside Consultants for Plan Review
and Inspection, and Rapid Access Equipment Actual Costs
8
8.1 Fire Ambulance Transport Fee $821.26 $1699.50
8.2 Fire Ambulance Transport Mileage Fee $16.87per mile $23.90 per mile
8.3
Preventable Nuisance or Malfunction Alarm -
1st and 2nd violation No Penalty
8.4
Preventable Nuisance or Malfunction Alarm -
3rd violation $75.00
8.5
Preventable Nuisance or Malfunction Alarm -
4 or more violations $150.00
9
Description Rate (effective 01/01/2018 2019)
9.1 General Records - paper copies $0.15 per page
9.2 General Records - electronic copies $0.10 per page + cost of media
9.3 Medical Incident Reports - Clerical Fee $25.00 per report
9.4 Medical Incident Reports - paper copies -
Pages 1-30 $1.12 per page
9.5 Medical Incident Reports - paper copies -
Pages 31+$0.84 per page
9.6 Medical Incident Reports - electronic copies $0.10 per page + cost of media
9.7 Records mailed or shipped Actual cost of postage and container
9.8 Video and audio tapes Actual cost to reproduce
10
10.1 Public CPR Certification Training $25.00 per student
False Alarm Responses (within a calendar year)
Classes and Training
Pre-Application Fees
Consultant Fees
Other Fire Authority Fees
Public Records Requests RCW70.020.010 & WAC 246-08-400
See last page for explanatory notes 3 of 5Page 81 of 94
11
Permit type Fee
11.1 Aerosol products Included with the Fire Benefit Charge
11.2 Amusement building Included with the Fire Benefit Charge
11.3 Aviation facilities Included with the Fire Benefit Charge
11.4 Carbon dioxide systems Included with the Fire Benefit Charge
11.5 Carnivals and fairs Included with the Fire Benefit Charge
11.6 Combustible dust producing operations Included with the Fire Benefit Charge
11.7 Combustible fibers Included with the Fire Benefit Charge
11.8 Compressed gases Included with the Fire Benefit Charge
11.9 Cover and open mall buildings Included with the Fire Benefit Charge
11.10 Cryogenic fluids Included with the Fire Benefit Charge
11.11 Cutting and welding Included with the Fire Benefit Charge
11.12 Dry cleaning Included with the Fire Benefit Charge
11.13 Exhibits and trade shows Included with the Fire Benefit Charge
11.14 Explosives Included with the Fire Benefit Charge
11.15 Flammable and combustible liquids Included with the Fire Benefit Charge
11.16 Fruit and crop ripening Included with the Fire Benefit Charge
11.17 Fumigation and insecticidal fogging Included with the Fire Benefit Charge
11.18 Hazardous materials Included with the Fire Benefit Charge
11.19 High piled storage Included with the Fire Benefit Charge
11.20 Hot work operations Included with the Fire Benefit Charge
11.21 Industrial ovens Included with the Fire Benefit Charge
11.22 Lumber yards and woodworking plants Included with the Fire Benefit Charge
11.23
Liquid or gas fueled vehicles or equipment in
assembly buildings Included with the Fire Benefit Charge
11.24 Liquid Petroleum (LP) gas Included with the Fire Benefit Charge
11.25 Magnesium Included with the Fire Benefit Charge
11.26
Miscellaneous combustible storage (tires,
empty packing cases, rubber)Included with the Fire Benefit Charge
11.27 Motor fuel dispensing facilities Included with the Fire Benefit Charge
11.28 Organic coatings Included with the Fire Benefit Charge
11.29 Place of assembly Included with the Fire Benefit Charge
11.30 Private fire hydrants Included with the Fire Benefit Charge
11.31 Refrigeration equipment Included with the Fire Benefit Charge
11.32
Repair garages and motor fuel dispensing
facilities Included with the Fire Benefit Charge
11.33
Spraying or dipping operation using flammable
or combustible liquids or powders Included with the Fire Benefit Charge
11.34
Storage of tires, scrap tires, and by-products
or rebuilding plants Included with the Fire Benefit Charge
11.35 Temporary membrane structure and tents Included with the Fire Benefit Charge
11.36 Waste handling Included with the Fire Benefit Charge
11.37 Wood products Included with the Fire Benefit Charge
11.38
Commercial kitchens with type I or type II
hoods (ACC 10.36A.025)Included with the Fire Benefit Charge
The International Fire Code 105.6 Required Operational Permits authorizes the fire code official to issue operational
permits for operations listed below.
OPERATIONAL PERMITS
See last page for explanatory notes 4 of 5Page 82 of 94
Explanatory notes:
1. The VRFA establishes its review and inspection fees on a percentage of the permit fee assessed by the authority
having jurisdiction. Using a percentage of the jurisdictional fee as the basis of VRFA fees eliminates the need to
adjust the VRFA fee schedule every time a jurisdictional fee changes.
2.The fee only applies to single family occupancies that require fire protection systems.
3. Hourly rate is based on the direct costs of VRFA staff time, salary, benefits, overhead, administrative costs, and
resources.
4. Includes plan review and first two inspections.
5. Preventable nuisance and malfunction false alarms exist to reduce unwarranted calls that remove emergency
apparatus from service. Though there is no penalty for 1st and 2nd violations, it provides the opportunity for the
VRFA to educate owners about any mechanical problems within a system that may not be the fault of occupancy
tenants. It further grants the opportunity for repair technicians to correct any deficiencies that may exist.
Subsequent false alarms incur a penalty in an attempt to encourage needed repairs of the associated systems.
6. The VRFA Fire Marshal is authorized to reduce or waive any fees for permits. In compelling cases where the
applicant -the party responsible for payment of such fees -is an organization exempt from taxation under 26 USC
501(c)(3), and where the permit relates directly to the provision of charitable services to residences of the VRFA
service area, the VRFA Fire Marshal is vested with discretion to reduce any fees for permits, publications, and
actions by up to 50%.
7. Permits that are not completed and no project improvements are made can, in writing, ask for the inspection fees
to be refunded.
See last page for explanatory notes 5 of 5Page 83 of 94
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5401 (Gaub)
Date:
January 14, 2019
Department:
Public Works
Attachments:
Res olution No. 5401
Exhibit "A"
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council adopt Resolution No. 5401
Background Summary:
Resolution No. 5401 authorizes the Mayor to accept federal grants to be administered
through the Washington State Department of Transportation (WSDOT).
The City applied for and was awarded the following federal grants:
$793,950.00 to finance the design, environmental permitting, and construction phases
of the Lake Tapps Parkway ITS Expansion Project. This project will provide new ITS
infrastructure along Lake Tapps Parkway from Lakeland Hills Way to East Valley
Highway. The proposed ITS infrastructure includes conduit, new fiber optic cable,
upgrading a section of existing copper interconnect with new fiber optic cable, VMS
signage, traffic signal battery backup systems, traffic monitoring cameras, and network
communications equipment. Additionally, new traffic signal timing and coordination
plans will be developed for the East Valley Highway and Lake Tapps Parkway corridors.
$2,000,000.00 to finance the construction phase of the F Street Non-Motorized
Improvements Project. This project will complete innovative non-motorized
improvements connecting the Les Gove Community Campus to Auburn's Designated
Regional Growth Center. The individual elements of this project include pavement
rehabilitation, construction of curb & gutter, sidewalks, ADA accessibility improvements,
bike lanes, wayfinding signage, 'Bicycle Boulevard' markings and signage, utility
undergrounding, street-scaping improvements, safety improvements, traffic signal
interconnect, and minor right of way acquisition needed to accommodate new ADA
ramps at corners.
$748,000.00 to finance the construction phase of the Lakeland Hills Way Preservation
Project. This project will grind, patch, and overlay Lakeland Hills Way from 57th Drive
SE to Lake Tapps Parkway. The project also includes ADA upgrades to curb ramps and
replacement of vehicle detection loops.
$889,720.00 to finance the construction phase of the Auburn Way North Preservation
Phase 2. This project will grind and overlay Auburn Way North from the 22nd Street NE
Page 84 of 94
to 8th Street NE, remove unused driveways, and upgrade curb ramps and pedestrian
signals to meet ADA requirements.
$975,140.00 to finance the design, environmental permitting, and construction phase of
the Auburn Way North Preservation Phase 3 Project. This project will grind and overlay
Auburn Way North from the 8th Street NE vicinity to SR18 vicinity, remove unused
driveways, and upgrade curb ramps and pedestrian signals to meet ADA requirements.
Funding has been made available in the approved City budget to meet the local funding
match requirements of each grant. The Local Agency Agreement template used for each
grant is attached for reference as Exhibit A.
Rev iewed by Council Committees:
Councilmember:Staff:Gaub
Meeting Date:January 22, 2019 Item Number:RES.B
Page 85 of 94
-----------------------------
Resolution No. 5401
January 4, 2019
Page 1
RESOLUTION NO. 5401
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
ACCEPT FEDERAL GRANT FUNDS TO BE ADMINISTERED
THROUGH THE WASHINGTON STATE DEPARTMENT OF
TRANSPORTATION
WHEREAS, the City wishes to improve safety, capacity, and efficiency of
the City’s street network throughout Auburn; and
WHEREAS, it is in the best interest of the City to use grant monies to
finance capital improvements to the transportation system; and
WHEREAS, the need for each of the improvements listed for the Lake
Tapps Parkway ITS Expansion Project, the F Street Non-Motorized
Improvements Project, the Lakeland Hills Way Preservation Project, Auburn Way
North Preservation Phase 2, and Auburn Way North Preservation Phase 3 is
recognized in Auburn’s adopted Transportation Improvement Program; and
WHEREAS, completing each of these projects will improve safety,
capacity, and efficiency of the City’s street network; and
WHEREAS, the City applied for and was awarded the following federal
grants to be administered by the Washington State Department of Transportation
(WSDOT):
• $793,950.00 to finance the design, environmental permitting, and
construction phases of the Lake Tapps Parkway ITS Expansion Project;
Page 86 of 94
-----------------------------
Resolution No. 5401
January 4, 2019
Page 2
• $2,000,000.00 to finance the construction phase of the F Street Non-
Motorized Improvements Project;
• $748,000.00 to finance the construction phase of the Lakeland Hills
Way Preservation Project;
• $889,720.00 to finance the construction phase of the Auburn Way North
Preservation Phase 2 Project;
• $975,140.00 to finance the design, environmental permitting, and
construction phase of the Auburn Way North Preservation Phase 3
Project; and
WHEREAS, funding has been made available in the approved City budget
to meet the local funding match requirements for the grants.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor is authorized to accept the federal grants for those
grants for which the City has sought federal funding and has been awarded
grants, including (1) Lake Tapps Parkway ITS Expansion Project, (2) F Street
Non-Motorized Improvements Project, (3) Lakeland Hills Way Preservation
Project, (4) Auburn Way North Preservation Phase 2 Project, and (5) Auburn Way
North Preservation Phase 3 Project, in the amounts awarded by the granting
Agency.
Page 87 of 94
-----------------------------
Resolution No. 5401
January 4, 2019
Page 3
Section 2. The Mayor is authorized to negotiate and execute Local
Agency Agreements between the City and the Washington State Department of
Transportation for the design phase for each of the above-identified projects.
Section 3. The Mayor is authorized to negotiate and execute
supplemental agreements consistent with project and grant requirements as may
be necessary for all future phases for each of the Projects, up to the total amount
of the grants and associated budget.
Section 4. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directions of this legislation.
Section 5. This Resolution shall take effect and be in full force upon
passage and signature.
Dated and Signed this _____ day of _________, 2019.
CITY OF AUBURN
NANCY BACKUS
MAYOR
ATTEST:
______________________
Shawn Campbell, MMC
City Clerk
Page 88 of 94
-----------------------------
Resolution No. 5401
January 4, 2019
Page 4
APPROVED AS TO FORM:
_____________________
Steven L Gross
City Attorney
Page 89 of 94
Exhibit A
wah"'gton State Local Agency Agreement7141Departmentof' Transportation
Agency CFDA No.20.205
Catalog or Federal Domestic Assistance)
Address
Project No.
Agreement No.
For OSC WSDOT Use Only
The Local Agency having complied,or hereby agreeing to comply,with the terms and conditions set forth in(1)Title 23, U.S.Code
Highways,(2)the regulations issued pursuant thereto,(3)2 CFR Part 200,(4)the policies and procedures promulgated by the
Washington State Department of Transportation,and(5)the federal aid project agreement entered into between the State and Federal
Government, relative to the above project,the Washington State Department of Transportation will authorize the Local Agency to
proceed on the project by a separate notification. Federal funds which are to be obligated for the project may not exceed the amount
shown herein on line r,column 3,without written authority by the State,subject to the approval of the Federal Highway Administration.
All project costs not reimbursed by the Federal Government shall be the responsibility of the Local Agency.
Project Description
Name Length
Termini
Description of Work
Project Agreement End Date Claiming Indirect Cost Rate
Proposed Advertisement Date
Yes No
Estimate of Funding
1) 2) 3)
Type of Work Estimated Total Estimated Agency Estimated Federal
Project Funds Funds - Funds
PE a.Agencyok
b.Other
Federal Aid c.Other
Participation
d.StateRatioforPE
e.Total PE Cost Estimate(a+b+c+d) 0.00 0.00 0.00
Right of Way f% .Agency
g.Other
Federal Aid
h.OtherParticipation
Ratio for RW i•State
j.Total R/W Cost Estimate(f+n+h+i) 0.00 0.00 0.00
Construction k.Contract
I.Other
m.Other
Federal Aid n.Other
Participation
o.AgencyRatioforCN
p.State
a.Total CN Cost Estimate(k+1+m+n+o+o) 0.00 0.00 0.00
r.Total Project Cost.Estimate(e+i+a)0.00 0.00 0.00
Agency Official Washington State Department of Transportation
By By
Title Director, Local Programs
Date Executed
DOT Form 140-039 Page 1
Revised 05/2015 Page 90 of 94
Exhibit A
Construction Method of Financing (Check Method Selected)
State Ad and Award
Method A-Advance Payment-Agency Share of total construction cost(based on contract award)
Method B-Withhold from gas tax the Agency's share of total construction coast(line 5, column 2) in the amount of
at$ per month for months.
Local Force or Local Ad and Award
Method C-Agency cost incurred with partial reimbursement
The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and
as a condition to payment of the federal funds obligated, it accepts and will comply with the applicable
provisions set forth below.Adopted by official action on
Resolution/Ordinance No.
Provisions
I.Scope of Work
The Agency shall provide all the work,labor, materials,and services necessary to perform the project which is described and set
forth in detail in the"Project Description"and"Type of Work."
When the.State acts for and on behalf of the Agency,the State shall be deemed an agent of the Agency and shall perform the
services described and indicated in"Type of Work"on the face of this agreement, in accordance with plans and specifications as
proposed by the Agency and approved by the State and the Federal Highway Administration.
When the State acts for the Agency but is not subject to the right of control by the Agency,the State shall have the right to perform
the work subject to the ordinary procedures of the State and Federal Highway Administration.
II.Delegation of Authority
The State is willing to fulfill the responsibilities to the Federal Government by the administration of this project.The Agency agrees
that the State shall have the full authority to carry out this administration.The State shall review,process,and approve documents
required for federal aid reimbursement in accordance with federal requirements. If the State advertises and awards the contract,the
State will further act for the Agency in all matters concerning the project as requested by the Agency. If the Local Agency advertises and
awards the project,the State shall review the work to ensure conformity with the approved plans and specifications.
Ill.Project.Administration
Certain types of work and services shall be provided by the State on this project as requested by the Agency and described in the
Type of Work above. In addition,the State will furnish qualified personnel for the supervision and inspection of the work in progress. On
Local Agency advertised and awarded projects,the supervision and inspection shall be limited to ensuring all work is in conformance
with approved plans, specifications, and federal aid requirements.The salary of such engineer or other supervisor and all other salaries
and costs incurred by State forces upon the project will be considered a cost thereof.AD costs related to this project incurred by
employees of the State in the customary manner on highway payrolls and vouchers shall be charged as costs of the project.
IV.Availability of Records
All project records in support of all costs incurred and actual expenditures kept by the Agency are to be maintained in accordance
with local government accounting procedures prescribed by the Washington State Auditor's Office,the U.S. Department of
Transportation,and the Washington State Department of Transportation.The records shall be open to inspection by the State and
Federal Government at all reasonable times and shall be retained and made available for such inspection for a period of not less than
three years from the final payment of any federal aid funds to the Agency.Copies of said records shall be furnished to the State and/or
Federal Government upon request.
V.Compliance with Provisions
The Agency shall not incur any federal aid participation costs on any classification of work on this project until authorized in writing
by the State for each classification.The classifications of work for projects are:
1. Preliminary engineering.
2. Right of way acquisition.
3. Project construction.
Once written authorization is given,the Agency agrees to show continuous progress through monthly billings. Failure to show
continuous progress may result the Agency's project becoming inactive, as described in 23 CFR 630, and subject to de-obligation of
federal aid funds and/or agreement closure.
If right of way acquisition,or actual construction of the road for which preliminary engineering is undertaken is not started by the
close of the tenth fiscal year following the fiscal year in which preliminary engineering phase was authorized,the Agency will repay to
the State the sum or sums of federal funds paid to the Agency under the terms of this agreement(see Section IX).
If actual construction of the road for which right of way has been purchased is not started by the close of the tenth fiscal year
following the fiscal year in which the right of way phase was authorized,the Agency will repay to the State the sum or sums of federal
f1ys gaad1t$
o g Agency under the terms of this agreement(see Section IX).
Page 2
Revised 05/2015 Page 91 of 94
Exhibit A
The Agency agrees that all stages of construction necessary to provide the initially planned complete facility within the limits of this
project will conform to at least the minimum values set by approved statewide design standards applicable to this class of highways,
even though such additional work is financed without federal aid participation.
The Agency agrees that on federal aid highway construction projects,the current federal aid regulations which apply to liquidated
damages relative to the basis of federal participation in the project cost shall be applicable in the event the contractor fails to complete
the contract within the contract time.
VI.Payment and Partial Reimbursement
The total cost of the project, including all review and engineering costs and other expenses of the State, is to be paid by the.Agency
and by the Federal Government.Federal funding shall be in accordance with the Federal Transportation Act,as amended,2 CFR Part
200.The State shall not be ultimately responsible for any of the costs of the project.The Agency shall be ultimately responsible for all
costs associated with the project which are not reimbursed by the Federal Government. Nothing in this agreement shall be construed as
a promise by the State as to the amount or nature of federal participation in this project.
The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws.The agency
shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs. Expenditures by the
Local Agency for maintenance,general administration,supervision,and other overhead shall not be eligible for federal participation
unless a current indirect cost plan has been prepared in accordance with the regulations outlined in 2 CFR Part 200-Uniform Admin
Requirements,Cost Principles and Audit Requirements for Federal Awards,and retained for audit.
The State will pay for State incurred costs on the project. Following payment,the State shall bill the Federal Government for
reimbursement of those costs eligible for federal participation to the extent that such costs are attributable and properly allocable to
this project.The State shall bill the Agency for that portion of State costs which were not reimbursed by the Federal Government(see
Section IX).
1.Project Construction Costs
Project construction financing will be accomplished by one of the three methods as indicated in this agreement.
Method A—The Agency will place with the State,within(20)days after the execution of the construction contract, an advance in the
amount of the Agency's share of the total construction cost based on the contract award.The State will notify the Agency of the exact
amount to be deposited with the State.The State will pay all costs incurred under the contract upon presentation of progress billings
from the contractor.Following such payments,the State will submit a billing to the Federal Government for the federal aid participation
share of the cost.When the project is substantially completed and final actual costs of the project can be determined,the State will
present the Agency with a final billing showing the amount due the State or the amount due the Agency.This billing will be cleared by
either a payment from the Agency to the State or by a refund from the State to the Agency.
Method B—The Agency's share of the total construction cost as shown on the face of this agreement shall be withheld from its
monthly fuel tax allotments.The face of this agreement establishes the months in which the withholding shall take place and the exact
amount to be withheld each month.The extent of withholding will be confirmed by letter from the State at the time of contract award.
Upon receipt of progress billings from the contractor,the State will submit such billings to the Federal Government for payment of its
participating portion of such billings.
Method C—The Agency may submit vouchers to the State in the format prescribed by the State,in duplicate,not more than once
per month for those costs eligible for Federal participation to the extent that such costs are directly attributable and properly allocable
to this project. Expenditures by the Local Agency for maintenance, general administration, supervision, and other overhead shall not be
eligible for Federal participation unless claimed under a previously approved indirect cost plan.
The State shall reimburse the Agency for the Federal share of eligible project costs up to the amount shown on the face of this
agreement.At the time of audit,the Agency will provide documentation of all costs incurred on the project.The State shall bill the
Agency for all costs incurred by the State relative to the project.The State shall also bill the Agency for the federal funds paid by the
State to the Agency for project costs which are subsequently determined to be ineligible for federal participation(see Section IX).
VII.Audit of Federal Consultant Contracts
The Agency, if services of a consultant are required,shall be responsible for audit of the consultant's records to determine eligible
federal aid costs on the project.The report of said audit shall be in the Agency's files and made available to the State and the Federal
Government.
An audit shall be conducted by the WSDOT Internal Audit Office in accordance with generally accepted governmental auditing
standards as issued by the United States General Accounting Office by the Comptroller General of the United States;WSDOT Manual
M 27-50, Consultant Authorization, Selection,and Agreement Administration;memoranda of understanding between WSDOT and
FHWA;and 2 CFR Part 200.501 -Audit Requirements.
If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred,the Agency shall
reimburse the State for the amount of such overpayment or excess participation(see Section IX).
VIII.Single Audit Act
The Agency,as a subrecipient of federal funds,shall adhere to the federal regulations outlined in 2 CFR Part 200.501 as well as all
applicable federal and state statutes and regulations.A subrecipient who expends$750,000 or more in federal awards from all sources
during a given fiscal year shall have a single or program-specific audit performed for that year in accordance with the provisions of 2
CFR Part 200.501. Upon conclusion of the audit,the Agency shall be responsible for ensuring that a copy of the report is transmitted
promptly to the State.
DOT Form 140-039 Page 3
Revised 05/2015 Page 92 of 94
Exhibit A
IX.Payment of Billing
The Agency agrees that if payment or arrangement for payment of any of the State's billing relative to the project(e.g., State force
work, project cancellation,overpayment,cost ineligible for federal participation,etc.)is not made to the State within 45 days after
the Agency has been billed,the State shall effect reimbursement of the total sum due from the regular monthly fuel tax allotments to
the Agency from the Motor Vehicle Fund.No additional Federal project funding will be approved until full payment is received unless
otherwise directed by the Director,Local Programs.
Project Agreement End Date-This date is based on your projects Period of Performance(2 CFR Part 200.309).
Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimbursement..All eligible costs incurred prior
to the Project Agreement End Date must be submitted for reimbursement within 90 days after the Project Agreement End Date or they
become ineligible for federal reimbursement.
X.Traffic Control,Signing,Marking,and Roadway Maintenance
The Agency will not permit any changes to be made in the provisions for parking regulations and traffic control on this project
without prior approval of the State and Federal Highway Administration.The Agency will not install or permit to be installed any signs,
signals,or markings not in conformance with the standards approved by the Federal Highway Administration and MUTCD.The Agency
will, at its own expense, maintain the improvement covered by this agreement.
Xl.Indemnity
The Agency shall hold the Federal Government and the State harmless from and shall process and defend at its own expense
all claims,demands,or suits,whether at law or equity brought against the Agency,State,or Federal Government,arising from the
Agency's execution, performance,or failure to perform any of the provisions of this agreement,or of any other agreement or contract
connected with this agreement,or arising by reason of the participation of the State or Federal Government in the project, PROVIDED,
nothing herein shall require the Agency to reimburse the State or the Federal Government for damages arising out of bodily injury to
persons or damage to property caused by or resulting from the sole negligence of the Federal Government or the State.
XII.Nondiscrimination Provision
No liability shall attach to the State or Federal Government except as expressly provided herein.
The Agency shall not discriminate on the basis of race, color, national origin,or sex in the award and performance of any USDOT
assisted contract and/or agreement or in the administration of its DBE program or the requirements of 49 CFR Part 26.The Agency
shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of
USDOT-assisted contracts and agreements.The WSDOT's DBE program, as required by 49 CFR Part 26 and as approved by USDOT
is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms
shall be treated as a violation of this agreement. Upon notification to the Agency of its failure to carry out its approved program,the
Department may impose sanctions as provided for under Part 26 and may, in appropriate cases, refer the matter for enforcement under
18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986(31 U.S. C. 3801 et seq.).
The Agency hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work,or modification
thereof, as defined in the rules and regulations of the Secretary of Labor in 41 CFR Chapter 60,which is paid for in whole or in part with
funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant,contract, loan,
insurance,or guarantee or understanding pursuant to any federal program involving such grant,contract,loan,insurance,or guarantee,
the required contract provisions for Federal-Aid Contracts(FHWA 1273), located in Chapter 44 of the Local Agency Guidelines.
The Agency further agrees that it will be bound by the above equal opportunity clause with respect to its own employment
practices when it participates in federally assisted construction work:Provided,that if the applicant so participating is a State or Local
Government,the above equal opportunity clause is not applicable to any agency, instrumentality,or subdivision of such government
which does not participate in work on or under the contract.
The Agency also agrees:
1)To assist and cooperate actively with the State in obtaining the compliance of contractors and subcontractors with the equal
opportunity clause and rules,regulations,and relevant orders of the Secretary of Labor.
2)To furnish the State such information as it may require for the supervision of such compliance and that it will otherwise assist the
State in the discharge of its primary responsibility for securing compliance.
3)To refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965,with
a contractor debarred from,or who has not demonstrated eligibility for,government contracts and federally assisted construction
contracts pursuant to the Executive Order.
4)To carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors
and subcontractors by the State, Federal Highway Administration,or the Secretary of Labor pursuant to Part II,subpart D of the
Executive Order.
In addition,the Agency agrees that if it fails or refuses to comply with these undertakings,the State may take any or all of the
following actions:
a)Cancel,terminate, or suspend this agreement in whole or in part;
b) Refrain from extending any further assistance to the Agency under the program with respect to which the failure or refusal
occurred until satisfactory assurance of future compliance has been received from the Agency;and
c)Refer the case to the Department of Justice for appropriate legal proceedings.
DOT Form 140-039 Page 4
Revised 05/2015 Page 93 of 94
Exhibit A
XIII.Liquidated Damages
The Agency hereby agrees that the liquidated damages provisions of 23 CFR Part 635, Subpart 127, as supplemented, relative to
the amount of Federal participation in the project cost,shall be applicable in the event the contractor fails to complete the contract within
the contract time. Failure to include liquidated damages provision will not relieve the Agency from reduction of federal participation in
accordance with this paragraph.
XIV.Termination for Public Convenience
The Secretary of the Washington State Department of Transportation may terminate the contract in whole,or from time to time in
part,whenever:
1)The requisite federal funding becomes unavailable through failure of appropriation or otherwise.
2)The contractor is prevented from proceeding with the work as a direct result of an Executive Order of the President with
respect to the prosecution of war or in the interest of national defense, or an Executive Order of the President or Governor of
the State with respect to the preservation of energy resources.
3)The contractor is prevented from proceeding with the work by reason of a preliminary,special,or permanent restraining
order of a court of competent jurisdiction where the issuance of such order is primarily caused by the acts or omissions of
persons or agencies other than the contractor.
4)The Secretary is notified by the Federal Highway Administration that the project is inactive.
5)The Secretary determines that such termination is in the best interests of the State.
XV.Venue for Claims and/or Causes of Action
For the convenience of the parties to this contract, it is agreed that any claims and/or causes of action which the Local Agency
has against the State of Washington,growing out of this contract or the project with which it is concerned,shall be brought only in the
Superior Court for Thurston County.
XVI.Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
The approving authority certifies,to the best of his or her knowledge and belief,that:
1)No federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of Congress,an officer or employee of Congress, or
an employee of a member of Congress in connection with the awarding of any federal contract,the making of any federal grant,the
making of any federal loan,the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any federal contract, grant, loan,or cooperative agreement.
2)If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any federal agency, a member of Congress, an officer or employee of Congress,or an employee
of a member of Congress in connection with this federal contract,grant, loan,or cooperative agreement,the undersigned shall
complete and submit the Standard Form-LLL,"Disclosure Form to Report Lobbying,"in accordance with its instructions.
3)The undersigned shall require that the language of this certification be included in the award documents for all subawards at
all tiers(including subgrants,and contracts and subcontracts under grants,subgrants, loans,and cooperative agreements)which
exceed$100,000,and that all such subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.
Submission of this certification as a prerequisite for making or entering into this transaction imposed by Section 1352,Title 31, U.S.
Code.Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than
100,000 for each such failure.
XVII.Assurances
Local agencies receiving Federal funding from the USDOT or its operating administrations(i.e., Federal Highway Administration,
Federal Transit Administration, Federal Aviation Administration)are required to submit a written policy statement,signed by the Agency
Executive and addressed to the State,documenting that all programs, activities, and services will be conducted in compliance with
Section 504 and the Americans with Disabilities Act(ADA).
Additional Provisions
DOT Form 140-039 Page 5
Revised 05/2015 Page 94 of 94