The URL can be used to link to this page

Home My WebLink About01-28-2019 COUNCIL STUDY SESSION AGENDACity Council Study Session Muni Serv ices S FA J anuary 28, 2019 - 5:30 P M City Hall Council Chambers A GE NDA Watch the meeting L I V E ! Watch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded. I .C A L L TO O R D E R A .Roll Call I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N A .New Revenue Options (Coleman) (20 Minutes) (5:35 p.m.) B .Resolution No. 5403 (Coleman) (5 Minutes) (5:55 p.m.) A Resolution of the City Council of the City of A uburn, Washington, authorizing the transfer of funds for the purpose of making a loan or loans from the sewer fund (fund no. 431) and/or the storm drainage fund (fund no. 432) to the water fund (fund no. 430) for up to a five-year period of time C.S R18 & S R164 East A uburn Access Project (Gaub) (30 Minutes) (6:00 p.m.) I V.MUNI C I PA L S E RV I C E S D I S C US S I O N I T E MS V.O T HE R D I S C US S I O N I T E MS V I .NE W B US I NE S S V I I .MAT R I X A .Matrix V I I I .A D J O UR NME NT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 1 of 24 AGENDA BILL APPROVAL FORM Agenda Subject: New Revenue Options (Coleman) (20 Minutes) (5:35 p.m.) Date: January 16, 2019 Department: Finance Attachments: New Revenue Options Budget Impact: Administrativ e Recommendation: For discussion only. Background Summary: The General Fund operating budget is experiencing a revenue shortfall due to several factors that include not just the revenue side of the equation but also increasing demands on the expenditure side. Revenue impacts include the State discontinuing mitigation funding for Streamlined Sales Tax (SST) and the sunset of the sales tax annexation credit. The annual impact on the General Fund for these two revenue streams alone is $4,000,000. Another large revenue impact is the property tax cap. This revenue represents 30% of the total General Fund operating revenue and the annual growth, or levy, is limited to a 1% increase each year or $220,000 for 2020. Expenditures, however, continue to increase, primarily for public safety, human services, and services related to homelessness. Annual increases are expected to exceed 5%. In the 2019/2020 budget, the City is continuing to provide essential public safety services, meet contract obligations surrounding these services, and provide ongoing and expanded human/homeless services. To balance the 2019/2020 budget, sales tax dollars normally used for the City street program were retained in the General Fund ($3.5 M); contra expenditure accounts were utilized to recognize unused budget dollars from staff attrition ($3.5M); and a transfer of reserve funds from the Cumulative Reserve Fund to the General Fund is scheduled in 2020 ($4M). The measures taken in 2019/2020 General Fund operating budget are not sustainable for future budgets. The presentation will focus on increases in existing and/or new revenues, and whether the increases require a vote or may be increased solely with Council authority. Rev iewed by Council Committees: Councilmember:Staff:Coleman Meeting Date:January 28, 2019 Item Number: Page 2 of 24 Page 3 of 24 Page 4 of 24 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 5403 (Coleman) (5 Minutes) (5:55 p.m.) Date: January 16, 2019 Department: Financ e Attachments: Resolution No. 5403 Budget Impact: Adminis trative Rec ommendation: City Counc il to adopt Res olution No. 5403 Background Summary: The water fund has approximately $8.2 million of identified projec t costs in the 6-year c apital facility plan in which bond funding is suitable. In addition, the 2019/2020 biennial budget contemplates approximately $7.2 million in bond issuanc es as a c apital project funding s ourc e. The propos ed interfund loan authorization will utilize c apital res erves in the storm and sewer funds for a period up to 5 years . Princ ipal and interest repayment will oc cur following the s ubsequent issuanc e of bonds. Interes t on the loan will be as s es s ed at the current rate of return on inves tments held in the Was hington State Loc al Government Inves tment Pool (LGIP). The recommendation to utilize an interfund loan for the c ommenc ement of thes e c apital undertakings is founded on three is s ues. First, the rate of interes t on a bond issue will likely exc eed the rate of return on the LGIP. By leveraging an interfund loan, a benefit is derived on both s ides of the equation. Total interest c os t will be lower and the City pays its elf rather than a third-party bondholder for this period of time. Sec ond, several fac tors can influence and extend the duration of a projec t (i.e. bid climate, availability of project management s taff, weather). If bonds are issued on the front end, this not only drives up interest costs but it als o c reates pres s ure to meet federal arbitrage s pend down requirements for any bond issues in exc es s of $5 million. Lastly, an interfund loan provides an opportunity to orches trate the timing, type and amount of bond is s uance. Subs tantial s avings in the form of real dollars and staff time c an be ac hieved through bank private plac ement and bond issuanc e amounts less than $5 million. Thes e vehic les eliminate costly regulatory requirements (Securities and Exchange Commis s ion, Internal Revenue Service) and is s ue costs (bond rating agenc y review, official s tatement preparation). Reviewed by Counc il Committees : Counc ilmember:Staff:Coleman Meeting Date:January 28, 2019 Item Number: Page 5 of 24 Page 6 of 24 ---------------------------- Resolution No. 5403 January 15, 2019 Page 1 of 2 RESOLUTION NO. 5403 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE TRANSFER OF FUNDS FOR THE PURPOSE OF MAKING A LOAN OR LOANS FROM THE SEWER FUND (FUND NO. 431) AND/OR THE STORM DRAINAGE FUND (FUND NO. 432) TO THE WATER FUND (FUND NO. 430) FOR UP TO A FIVE- YEAR PERIOD OF TIME WHEREAS, the issuance of revenue bonds is planned as a funding source for carrying out certain Water Fund capital projects during the 2019 – 2024 period as identified in the adopted Capital Facilities Plan; and WHEREAS, interfund loans can serve as a short-term financing mechanism to hedge bond arbitrage issues and spend down requirements; and WHEREAS, the Sewer Fund and Storm Drainage Fund have sufficient funds from which to transfer monies in an amount not to exceed FIVE MILLION AND NO/100 DOLLARS ($5,000,000.00) for the purpose of making loans to cover capital project expenses of the Water Fund; and WHEREAS, in the event a loan is made from the Sewer Fund or the Storm Drainage Fund to the Water Fund, as provided herein, the loan shall be repaid at the current rate of investment return of the Washington State Local Government Investment Pool on the outstanding balance during the term of the loan; and WHEREAS, revenue bond issuances are planned for during the 2019 – 2024 period for the purpose of repaying the interfund loan balances. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, RESOLVES as follows: Page 7 of 24 ---------------------------- Resolution No. 5403 January 15, 2019 Page 2 of 2 Section 1. Authorization is hereby given during the time period of February 1, 2019 to December 31, 2024 for the transfer of funds to the Water Fund when there are insufficient funds available to cover authorized capital expenses in an amount not to exceed FIVE MILLION AND NO/100 DOLLARS ($5,000,000.00) from the Sewer Fund and/or the Storm Drainage Fund for the purpose of making a loan with an interest rate commensurate with the current rate of investment return of the Washington State Local Government Investment Pool. Section 2. The Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. This Resolution will take effect and be in full force on passage and signatures. Dated and Signed this _____ day of _________________, 2019. CITY OF AUBURN ________________________________ NANCY BACKUS, MAYOR ATTEST: ____________________________ Shawn Campbell, MMC, City Clerk APPROVED AS TO FORM: ____________________________ Steven L. Gross, City Attorney Page 8 of 24 AGENDA BILL APPROVAL FORM Agenda Subject: SR18 & SR164 East Auburn Access Project (Gaub) (30 Minutes) (6:00 p.m.) Date: January 23, 2019 Department: Public Works Attachments: Open House Flyer Open House Boards Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: For discussion only. Background Summary: Muckleshoot Indian Tribe (MIT) has entered into an agreement with the Washington State Department of Transportation (WSDOT) for MIT to be the lead agency on the SR18 & SR164 East Auburn Access project which was formerly known as the SR18 East Bound Off Ramp in the 2015 Connecting Washington funding package. The Consultant working for MIT will provide a briefing of the projects current status and review the approach and topics for the scheduled public meetings on January 29th at the Muckleshoot Elders Complex and February 7th at Chinook Elementary School. These meetings are intended to review concepts for addressing the projects stated need and to gather community feedback on the potential concepts. Rev iewed by Council Committees: Councilmember:Staff:Gaub Meeting Date:January 28, 2019 Item Number: Page 9 of 24 The Muckleshoot Indian Tribe, with the support of WSDOT and the City of Auburn, invite you to a public open house! Please join us to learn about project options and provide your feedback. If you are unable to attend in person, please visit the project website below for additional information and provide comments on the conceptual solutions. WHAT’S HAPPENING WITH SR 164? State Route 164 provides primary access to the growing areas of east Auburn, and the Muckleshoot Indian Reservation, as well as Enumclaw and recreational areas to the southeast. The purpose of the project is to develop an affordable, long-term solution that improves congestion, increases safety, and accommodates growth. This meeting will present initial project concepts. SR 164 EAST AUBURN ACCESS IMPROVEMENT PROJECT OPEN HOUSE #1 TWO OPPORTUNITIES TO GET INVOLVED: OPEN HOUSE #2 Tuesday, Jan 29, 2019 6-8 P.M. Muckleshoot Elders Complex17800 SE 392nd St, Auburn, WA Chinook Elementary School3502 Auburn Way S, Auburn, WA 6-8 P.M. Thursday, Feb 7, 2019 Americans with Disabilities Act (ADA) Information Accommodation requests for people with disabilities can be made by contacting the WSDOT Diversity/ADA Affairs team at wsdotada@wsdot.wa.gov or by calling toll-free, 855-362-4ADA (4232). Persons who are deaf or hard of hearing may make a request by calling the Washington State Relay at 711. Title VI Statement to Public: It is WSDOT’s policy to assure that no person shall, on the grounds of race, color, national origin or sex, as provided by Title VI of the Civil Rights Act of 1964, be excluded from participation in, be denied the benefits of, or be otherwise discriminated against under any of its federally funded programs and activities. Any person who believes his or her Title VI protection has been violated may file a complaint with WSDOT’s Office of Equal Opportunity. For additional information regarding Title VI complaint procedures and/ or information regarding our non-discrimination obligations, please contact OEO’s Title VI Coordinator at 360-705-7090. MORE INFORMATION SR164CorridorImprove@wsdot.wa.gov www.wsdot.wa.gov/projects/sr164/east-auburn/home PUBLICOPEN HOUSE Page 10 of 24 Meeting Purpose Project Partners Primary Partners Key Stakeholders WELCOME • Community Project Update • Concepts Introduction • Evaluate Criteria • Gather Feedback Page 11 of 24 PRACTICAL DESIGN PROCESS Recommended Preferred Alternative(s) What are the possible solutions/ options? How well do the options work to solve the problem? What can be done to make the good options better? Can everyone support the best option? What are the Issues?1 2 3 4 5 We Are Here Page 12 of 24 PROJECT NEED State Route 164 provides primary access to the growing areas of east Auburn and the Muckleshoot Indian Reservation, as well as Enumclaw and recreational areas to the southeast. Collisions on the SR-164 Corridor 2014-2016 Average Speeds Along Corridor (PM) Accomodates Growth Reduces CongestionImproves Safety The purpose of the project is to develop an affordable, long-term solution that: LEGEND Injury Fatality Crashes Per MileHighest 700+ Collisions per Mile <50 Collisions per MileLowest LEGEND City of Enumclaw King County Puget Sound RegionCity of Auburn 21% 35% 21% 24 % 18 % 15 % 14 % 22% 20-Year Population & Employment & Growth Projections POPULATION EMPLOYMENT Page 13 of 24 CONCEPT 1Improve Current Corridor • Improvements to Auburn Way S (SR-164) corridor including turn-lanes and channelization at congested locations • Potential grade-separated lanes at the SR-18 interchange • Uses the current roadway within the right of way • Low environmental impact • Right-of-way and access may be impacted for existing businesses • Limited benefit for reducing congestions, specifically during events Benefits Challenges About Page 14 of 24 CONCEPT 2New Local Connection • Extend R Street south of Auburn Black Diamond Road under SR-18 to 17th Street SE • Potential extensions from R Street to M Street using 6th Street SE, and 12th Street SE • Provides new north-south regional connection and access to developable land within the urban growth area • Uses existing R Street undercrossing • Consistent with city plans • May increase traffic across BNSF tracks • Right-of-way is constrained at north intersection • Does not connect directly to Auburn Way S (SR-164) Benefits Challenges About Page 15 of 24 CONCEPT 3Enhance Access to SR-18 • Connection between Auburn Way South (SR-164) and SR-18 with either new ramps to SR-18 or connecting to existing ramps at Auburn-Black Diamond Road. • New roadway connection between SR-18 or Auburn-Black Diamond Road and Auburn Way South (SR-164) somewhere between Muckleshoot Plaza and Dogwood Street SE • Includes new connection between Auburn-Black Diamond Road and M Street SE • Provides direct arterial access to SR-18, bypassing Auburn Way South (SR-164) • Could use the existing SR-18 ramps at Auburn- Black Diamond Road • Could improve or eliminate at-grade, skewed BNSF crossing or allow bypass of the crossing using M Street • New SR-18 access ramps would be costly and may impact traffic on SR-18 • New roadway connection at Dogwood would require mitigation of neighborhood impacts. • Connection at Muckleshoot Plaza and Riverwalk could impact Tribal property • Connection at Riverwalk could impact Casino buildings and circulation Benefits Challenges About Page 16 of 24 CONCEPT 4Eastern Connections to Auburn Black Diamond Road to Auburn Way S • Connections from SR-18 at the Auburn Black Diamond Road interchange to Auburn Way S (SR-164) – Potential optional connections at Academy Drive SE or Noble Court SE • Uses existing right of way on Green Valley Road • Provides new north-south connection and access east of Auburn • Provides a direct regional connection between SR-18 and Auburn Way S • Outside Urban Growth Area • Not identified in comprehensive plans • Traverses steep and unstable slopes • Could increase traffic adjacent to schools • Impacts to heritage sites and farm land Benefits Challenges About Page 17 of 24 CONCEPT EVALUATION CRITERIA Surface Water Ground Water Endangered Species Air QualityFarmland Wetlands Cultural Resources Environmental Justice Neighbor-hoods Visual Quality Noise Impacts to the Built & Natural Environment Congestion & Travel Time Safety & Collisions Roadway Operations Transportation Benefits & ImpactsSystem Resiliency ...serve traffic through the area? ...serve traffic to the area? ...reduce corridor congestion? ...improve safety? Does this concept impact...How well does this concept... ...the built environment?...the natural environment? Page 18 of 24 PROJECT TIMELINE Initiate Project Muckleshoot Tribe initiates project study with partners Data Collection and Context Setting 2016 2020201820172019 Select Preferred Environmental Documentation & Design Final Design, Purchase Right- of-Way, Seek Full Funding Alternatives Development Development and evaluation applying practical solutions project study with partners Public Outreach Public Outreach Public Outreach Page 19 of 24 APRIL AUG APRILJUNEAPRILOCTJAN JUNEMAYSEPTMAYDECJULYMARNOVFEB 2018 2019 PROJECT SCHEDULE & NEXT STEPS Data Collection & Context Evaluate Strategies Context Alternatives Development Refine Options/Alternatives Consensus on Options Alternatives Open House Stakeholder Advisory Group Meeting Continue Development of Preferred Page 20 of 24 THANK YOU Feedback Online or Paper Comment Form Check online for most up-to-date information Spring 2019 Updates Next Meeting www.wsdot.wa.gov/projects/sr164/east-auburn/ Page 21 of 24 AGENDA BILL APPROVAL FORM Agenda Subject: Matrix Date: January 24, 2019 Department: City Council Attachments: Special Focus Area Key Matrix Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: Background Summary: Rev iewed by Council Committees: Councilmember:Staff: Meeting Date:January 28, 2019 Item Number: Page 22 of 24 SPECIAL FOCUS AREAS COMMUNITY WELLNESS FINANCE, TECHNOLOGY, & ECONOMIC DEVELOPMENT PUBLIC WORKS & COMMUNITY DEVELOPMENT MUNICIPAL SERVICES PUBLIC HEALTH AND WELLNESS COMMUNITY & NEIGHBORHOOD SERVICES HOMELESSNESS & HOMELESSNESS PREVENTION HOUSING QUALITY, AFFORDABILITY & ATTAINABILITY HUMAN & SOCIAL SERVICES DOMESTIC VIOLENCE SERVICES COMMUNITY EQUITY EQUIPMENT RENTAL FACILITIES INNOVATION & TECHNOLOGY CITY REAL PROPERTY BUSINESS DEVELOPMENT SISTER CITIES INTERNATIONAL UTILITIES TRANSPORTATION SUSTAINABILITY ENVIRONMENTAL PROTECTION CULTURAL ARTS & PUBLIC ARTS PLANNING & ZONING PERMITS & DEVELOPMENT RIGHT OF WAY MANAGEMENT AIRPORT AIRPORT BUSINESS POLICE SCORE JAIL DISTRICT COURT PARKS & RECREATION ANIMAL CONTROL SOLID WASTE ENERGENCY PLANNING MULTIMEDIA CEMETERY Councilmember Trout-Manuel, Chair Councilmember Wales, Chair Councilmember DaCorsi, Chair Councilmember Brown, Chair Councilmember DaCorsi, Vice Chair Councilmember Holman, Vice Chair Councilmember Baggett, Vice Chair Deputy Mayor Peloza, Vice Chair 2019 MEETING DATES 2019 MEETING DATES 2019 MEETING DATES 2019 MEETING DATES February 11, 2019 February 25, 2019 January 14, 2019 January 28, 2019 April 8, 2019 April 22, 2019 March 11, 2019 March 25, 2019 June 10, 2019 June 24, 2019 May 13, 2019 May 27, 2019 August 12, 2019 August 26, 2019 July 8, 2019 July 22, 2019 October 14, 2019 October 28, 2019 September 9, 2019 September 23, 2019 December 9, 2019 December 23, 2019 November 12, 2019 November 25, 2019 Page 23 of 24 Updated 1-22-2019 NO.TOPIC Chair STAFF LEAD(S)STUDY SESSION REVIEW DATE(S) COUNCIL DISCUSSION SUMMARY ACTION DATE 1 Capital Projects Update and Featured Capital Project Discussion Chair DaCorsi Vice Chair Baggett Director Gaub 3/11/2019 2 Plastic Bag Ban Chair DaCorsi Vice Chair Baggett Director Tate 3/11/2019 3 Auburn Avenue Theater Chair DaCorsi Vice Chair Baggett Director Faber 3/11/2019 4 Auburn Valley Arts Group Chair DaCorsi Vice Chair Baggett Director Faber TBD 5 Tenant Protection Measures Chair Trout-Manuel Vice Chair DaCorsi Director Tate 2/11/2019 6 Multifamily Housing Protections Chair Trout-Manuel Vice Chair DaCorsi Director Tate 2/11/2019 7 Domestic Violence/Advocacy Report Chair Trout-Manuel Vice Chair DaCorsi City Attorney Gross 4/8/2019 8 Information Technology Chair Wales Vice Chair Holman Director Travis 2/25/2019 9 Pete Lewis Park Update Chair Brown Vice Chair Deputy Mayor Peloza 3/25/2019 COUNCIL MATRIX Page 24 of 24