HomeMy WebLinkAbout08-28-2017 MinutesCITY OF
AUBU
WASHINGTON
CALL TO ORDER
City Council Study Session Muni
Services SFA
August 28, 2017 - 5:30 PM
Council Chambers - City Hall
AGENDA
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Deputy Mayor Largo Wales called the meeting to order at 5:32 p.m. in the
Council Chambers of Auburn City Hall located at 25 West Main Street, Auburn.
A. Roll Call
Councilmembers present: Deputy Mayor Wales, Bob Baggett, Claude
DaCorsi, John Holman, and Yolanda Trout -Manuel. Councilmember Rich
Wagner arrived at 7:23 p.m. during discussion of Community Meetings
and Quorums. Councilmember Peloza was excused.
Mayor Nancy Backus and the following department directors and staff
members were present: City Attorney Daniel B. Heid, Police Chief Bob
Lee, Assistant Director of Engineering Services/City Engineer Ingrid
Gaub, Innovation and Technology Assistant Director Ashley Riggs, Parks,
Arts and Recreation Director Daryl Faber, Finance Director Shelley
Coleman, Assistant Director of Community Development Services Jeff
Tate, Director of Administration Dana Hinman, Economic Development
Manager Doug Lein, Development Services Manager Jason Krum,
Planning Services Manager Jeff Dixon, and Deputy City Clerk Shawn
Campbell.
II. ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS
There was no announcement, report or presentation.
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Residential/Commercial Development Overview (30 Minutes) (Snyder)
Assistant Director of Community Development Services Tate, Planning
Services Manager Dixon, and Development Services Manager/Building
Official Krum provided a presentation on the various types of development
processes and activities.
Staff members reviewed the following development review processes for:
• Subdividing land
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• Building a home within a subdivision
• Building a home outside a subdivision
• New commercial construction
• Commercial tenant improvements
Within each of the five subject areas listed above, staff reviewed:
•
Permit/plan review timeframes
• Overall development timeframes (design review, city
review and construction)
• Disciplines involved in the various projects (planning, fire,
traffic engineering, etc)
• Reference books associated with development review
(city codes, engineering standards)
• Examples of plan sets and the information that is included
• Fees that customers pay
• Customer service dilemmas that the City faces when
balancing the short term needs of the applicant with the
long term needs of the property tax payer and the utility
rate payer
• Other agency involvement
Planning Services Manager Dixon reviewed short plats and long plat
subdivisions. Short plats are developments of nine or less lots; long plats
are ten or more lots. The long plats comprise the majority of single family
residential development. Manager Dixon reviewed the preliminary plat and
final plat processes.
Development Services Manager Krum reviewed the review process,
reference documents, and timelines for building a home within a
subdivision and building a home outside a subdivision, and commercial
tenant improvement.
Manager Dixon reviewed the development process for a new commercial
construction.
Assistant Director Tate reviewed typical customer service dilemmas and
considerations throughout the development/construction process.
B. Veterans and Human Services Levy Funds
Finance Director Shelley Coleman stated the Veterans and Human
Services Levy by King County will levy $0.10 per $1,000 assessed
valuation over the next six years. Approximately $60 million will be
generated annually.
Some of the organizations in Auburn that will receive funding from the levy
include: YWCA, Children's Home Society, Spiritfest, King County Library
in Auburn, White River Garden, HealthPointe, Green River College, Valley
Cities, and Terry Home 11.
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C. Community Meetings and Quorums
Deputy Mayor Wales asked for clarification on Council quorums. She
asked whether a Council meeting needs to be noticed when there is a
quorum of the Council at a community meeting such as Sound Cities or a
community picnic or the Santa parade.
City Attorney Heid stated that when it's someone else's meeting and the
Council is not there to discuss or transact the business of the City, the City
does not need to notice the meeting.
City Attorney Heid stated if a quorum (four or more) of the Council is
present and discussion moves to discussion of city business or issues, a
potential meeting has taken place.
City Attorney Heid stated that when Councilmembers are at a social
gathering where City business is not intended to be discussed, there is no
meeting of the Council.
Mayor Backus stated the intent of the community picnic is for a group
discussion. Discussion is supposed to be among the whole group, and
that is why Councilmembers have been asked to sign up in advance so
that a quorum can be avoided or the meeting noticed.
D. Use of City Facilities
Deputy Mayor Wales stated that until recently the Riverwalk Homeowners
Association had held their meetings in the Council Chambers or
conference rooms, but was recently been prevented from using City Hall
rooms.
Councilmember Baggett stated his Homeowners Association had been
able to use City Hall meeting rooms in the evening for their meetings, but
was told that the meeting rooms would not be available for use by the
Homeowners Association due to risk of damage to city facilities.
City Attorney Heid stated that unlike Parks and Recreation rental facilities,
City Hall spaces have no City staff for after-hours use to ensure security of
the facilities. Also, if the facility is open to one group, it must be open to all
to ensure there is no violation of the First Amendment.
Director Hinman stated the City Hall building is designed for city related
business and other legislative groups that meet during the normal work
day.
E. Transportation and Parks Mitigation Funds (20 Minutes) (Coleman)
Finance Director Shelley Coleman reviewed impact and mitigation fees.
Finance Director Coleman explained impact fees must be used to
construct capital facilities for impacts directly related to development. The
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facilities must be included in the Capital Facilities Plan and the impact fee
funds must be expended or appropriated within ten years of receiving
them. They cannot be used for existing deficiencies.
Mitigation fees are based on a voluntary agreement with a developer and
are often an outcome of the SEPA process and must be spent within five
years.
There was brief discussion related to impacts directly related to growth
and use of park impact fees.
There was also discussion regarding safety improvements to City parks
IV. MUNICIPAL SERVICES DISCUSSION ITEMS
Councilmember Bob Baggett, vice chair of the Municipal Service Special Focus
Area, presided over the meeting during discussion of the Special Focus Area
items.
A. Pioneer Cemetery Master Plan (20 Minutes) (Faber)
Discussion of the Pioneer Cemetery Master Plan was conducted
immediately following Item III.A, Residential/Commercial Development
Overview.
Parks, Arts and Recreation Director Faber, Museum Director Patricia
Cosgrove, and Bob Hoshide of Hoshide Wanzer Architects presented the
Pioneer Cemetery Master Plan.
The City of Auburn entered into a contract with Hoshide Wanzer Architects
to develop the Auburn Pioneer Cemetery Master Plan. Funding for the
plan was through an appropriation from King County to 4Culture and the
City of Auburn.
Components of the plan include: inventory of existing conditions, care of
grave and markers, assessment of available plots, concept plan, and
preliminary cost estimate of possible improvements.
Museum Director Cosgrove reported the cemetery became City -owned in
1962. The cemetery is located at Auburn Way North and 8th Street NE.
The cemetery was nominated as a city landmark through a King County
interlocal agreement. As a designated landmark, the cemetery is eligible
for preservation grants.
Mr. Hoshide of Hoshide Wanzer Architects reviewed the components of
the study/plan and the recommendations for achieving the goals for the
preservation of the cemetery.
Members of the steering committee, Charles Natsuhara, representing the
White River Buddhist Temple, and Calvin Terrada, representing the
Seattle Buddhist Temple, were present and spoke about the condition of
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the cemetery and the need to preserve the existing historical markers.
Director Faber stated the projected budget for improvements to the
cemetery is $156,000 and includes hardscape and parking, interpretive
signs and gathering area, preservation of historic markers, and landscape
improvements. Sources of outside support include: individual gifts from
families and Buddhist community members, 4Culture Preservation
Program, Washington State Cemetery Preservation Program, and
Washington Trust for Historic Preservation.
At 6:56 p.m. Deputy Mayor Wales recessed the meeting for approximately nine
minutes. The meeting was reconvened at 7:06 p.m.
B. District Court Briefing Follow-up (15 Minutes) (Roscoe)
Human Resources and Risk Management Director Roscoe updated the
Council on the District Court Briefing. He reported King County is
primarily focused on establishing community courts. King County offers
veterans court every Thursday in Seattle. The County is not interested in
expanding veterans court to the regional locations.
C. Police Calls for Mental Health Issues (10 Minutes) (Lee)
Update on police calls for mental health issues.
This item was postponed until the October 23, 2017 Municipal Services
Special Focus Area meeting.
D. Shopping Cart Process and Ordinance Review(15 Minutes) (Snyder)
This item was postponed until the October 23, 2017 Municipal Services
Special Focus Area meeting.
V. OTHER DISCUSSION ITEMS
There was no other discussion.
VI. NEW BUSINESS
There was no new business.
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A. Matrix
The items postponed from this meeting (Police Calls for Mental Health
Issues and Shopping Cart Process and Ordinance Review) will be
scheduled for the October 23, 2017 Municipal Services Special Focus
Area Study Session meeting.
VIII. ADJOURNMENT
There being no further discussion, the meeting adjourned at 8:05 p.m.
AP PROVED this J-;s�-dayofs. t 2017
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BILL PELOZA, D PUTY MAYOR Shawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Cleric's Office, on the City website
(httpY1Www.aubumwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
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