HomeMy WebLinkAbout02-04-2019 City Council AgendaCity Council Meeting
February 4, 2019 - 7:00 P M
City Hall Council Chambers
A GE NDA
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I .C AL L T O O RD E R
A .P ledge of Allegiance
B .Roll Call
I I .ANNO UNC E M E NT S, P RO C L AM AT IO NS, AND P RE S E NTAT I O NS
A .Children's Dental Health Month P roclamation
Mayor Backus to proclaim F ebruary 2019 as "Children's Dental Health Month" in the
city of A uburn.
B .Goodwill A mbassador P roclamation
Mayor Backus to proclaim the designation of Amanda Enz, Miss A uburn 2019, and
A ustin Douglas, Miss Auburn's Outstanding Teen 2019, as "Goodwill A mbassadors for
the City of A uburn."
I I I .AP P O I NT M E NT S
A .A rts Commission Appointments
City Council to approve the following appointments to the A rts Commission. A ll
appointees will serve a three year term to expire on December 31, 2022.
K elly Gordon
P at J udd
P am Smith
(RE C O M M E ND E D AC T I O N: M ove to approve the Arts Commission
Appointments).
I V.AG E ND A M O D I F IC AT I O NS
V.C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A .P ublic Hearings - (No public hearing is scheduled for this evening.)
B .Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
Page 1 of 109
C.Correspondence - (T here is no correspondence for Council review.)
A .C O UNC I L AD HO C C O M M IT T E E RE P O RT S
1.F inance Ad Hoc Committee (Chair Wales)
V I .C O NS E NT AG E ND A
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A .Minutes of the May, 22, 2017, November 13, 2017, November
27, 2017, December 11, 2017, March 26, 2018 Study Session
B .Minutes of the February 17, 2017 S pecial City Council Meeting
C.Minutes of the J anuary 22, 2019 Regular Council Meeting
D.Claims Vouchers (Coleman)
Claim vouchers 452445 through 452586 in the amount of $2,234,272.01 and six wire
transfers in the amount of $779,667.05 dated F ebruary 4, 2019.
E .P ayroll Vouchers (Coleman)
P ayroll check numbers 538331 through 538343 in the amount of $572,118.02,
electronic deposit transmissions in the amount of $1,953,044.89 for a grand total of
$2,525,162.91 for the period covering J anuary 17, 2019 to J anuary 30, 2019.
F.S etting Public Hearing Date for Franchise Renewal (Gaub)
S et the date of the Public Hearing for renewal of Franchise A greement No. 13-37 for
T-Mobile West, L L C
G.B rannan Park Baseball S ynthetic Turf (Faber)
City Council to award contract for Project C P 1817 to Coast to Coast Turf on their bid
of $611,289 for the purchase, base work and installation of synthetic turf at the B rannan
P ark B aseball F ield
(RE C O M M E ND E D AC T I O N: M ove to approve the Consent Agenda.)
V I I .UNF INIS HE D B US I NE S S
V I I I .NE W B US I NE S S
I X.RE S O L UT IO NS
A .Resolution No. 5403 (Coleman)
A Resolution of the City Council of the City of A uburn, Washington, authorizing the
transfer of funds for the purpose of making a loan or loans from the sewer fund (fund
no. 431) and/or the storm drainage fund (fund no. 432) to the water fund (fund no. 430)
for up to a five-year period of time
(RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5403)
X .M AY O R AND C O UNC I L M E M B E R RE P O RT S
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At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A .From the Council
B .From the M ayor
X I .AD J O URNM E NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 3 of 109
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the May, 22, 2017, November 13, 2017, November
27, 2017, December 11, 2017, March 26, 2018 Study Session
Date:
January 30, 2019
Department:
City Council
Attachments:
05-22-2017 Minutes
11-13-2017 Minutes
11-27-2017 Minutes
12-11-2017 Minutes
03-26-2018 Minutes
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:February 4, 2019 Item Number:CA.A
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Page 1
CITY COUNCIL STUDY SESSION AND
SPECIAL FOCUS AREA
MAY 22, 2017 – 5:30 PM
Auburn City Hall
MINUTES
I. CALL TO ORDER
Deputy Mayor Largo Wales called the meeting to order at 5:30 p.m. in the
Council Chambers, Auburn City Hall, 25 West Main Street in Auburn.
A. Roll Call
Councilmembers present: Deputy Mayor Wales, Bob Baggett,
Claude DaCorsi, John Holman, Bill Peloza, and Yolanda Trout-
Manuel. Councilmember Rich Wagner arrived at 5:32 p.m.
Mayor Nancy Backus and the following department directors and
staff members present included: Innovation and Technology
Director Paul Haugan, Police Commander Steve Stocker,
Community Development and Public Works Director Kevin Snyder,
Assistant City Attorney Doug Ruth, City Engineer Jacob Sweeting,
Traffic Engineer James Webb, Assistant Director of Community
Development Services Jeff Tate, Project Engineer Ryan Vondrak,
Assistant Director of Engineering Services/City Engineer Ingrid
Gaub, Director of Administration Dana Hinman, Assistant Director
of Innovation and Technology Ashley Riggs, and City Clerk
Danielle Daskam.
II. ANNOUNCEMENTS, REPORTS AND PRESENTATIONS
A. NEXUS Presentation on Youth Homelessness (15 Minutes)
Michael Jackson with Nexus Youth and Families spoke about youth
homelessness in the Auburn area. He spoke about the need for
shelter and providing nutritious food to homeless youth during the
day.
Nexus has a 12-bed shelter for homeless children and young
adults. He spoke about providing homeless youth hope through
education and employment opportunities.
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City of Auburn Council Meeting Minutes May 22, 2017
Page 2
Mr. Jackson spoke briefly about the Indigenous Institute’s work on
a suicide prevention program in the Native American communities.
Mr. Jackson also spoke briefly about Severson House where youth
from the age of 13 to 24 years learn life skills and job skills.
Councilmember Baggett stated the YMCA has transitional housing
for young adults coming out of foster care. Mr. Jackson agreed the
YMCA program is very similar to services provided by Nexus.
Councilmembers thanked Mr. Jackson for the word he does for the
youth of the community.
B. Junior City Council Report on Youth Homelessness (10
Minutes)
Immediately following roll call, the Junior City Council presented
their report to the City Council on youth homelessness. Junior City
Councilmembers presenting this evening included Sydney
Campbell, Jon Kosaka, and Matthew St. George.
Sydney Campbell, chair of the Junior City Council, stated homeless
youth face three main issues: basic necessities, knowing how to
ask for help, and education.
Junior City Councilmember Jon Kosaka stated some homeless
youth lack basic necessities such as food and shelter. This can
have a damaging effect on their health and well-being. Often
looked down upon by society and are therefore neglected. Being
homeless also means lack of access medical services and to
proper hygiene such as shower and grooming. Lack of property
hygiene can contribute to lack of opportunity to improve life, such
as finding a job.
Junior City Councilmember Matthew St. George spoke about how
homeless youth may lack the ability to know how to ask for help.
Some of the kids don’t live with their parents and may live with a
relative or may live on the streets. Some of the kids that need
transportation are too shy to ask for help or are too embarrassed
about their situation. Some homeless children don’t have the
paperwork needed to be enrolled in school.
Junior City Council Chair Campbell stated that some of the
obstacles homeless youth experience in getting an education is
lack of resources to obtain school supplies. If they cannot afford
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City of Auburn Council Meeting Minutes May 22, 2017
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school supplies, they will be less likely to attend school. Also,
homeless youth are unable to participate in sports due to the
required fees.
Junior City Councilmembers spoke regarding bullying that
homeless youth experience at school.
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Deputy Mayor Selection Ad Hoc Committee Report
Councilmember DaCorsi stated the Deputy Mayor Selection Ad
Hoc Committee, comprised of himself and Councilmembers Trout-
Manuel and Peloza, reviewed several local jurisdictions processes
for designating their Deputy Mayor/Council President. The
Committee compared the cities of Tukwila, Lacey, Renton, Walla
Walla, Federal Way, Puyallup, Burien, SeaTac, and Kent.
Using a PowerPoint, Councilmember DaCorsi and Councilmember
Trout-Manuel provided the following information:
Auburn – Mayor/Council form of government
Selects Deputy Mayor annually, nominations by Council, elected by
majority vote of Council, and can serve more than one term if
elected to do so.
Tukwila – Mayor/Council form of government
Selects Council President annually on a rotation basis by seniority
of greatest consecutive years served. Councilmembers may opt
out of selection.
Lacey – Council/Manager form of government
Selects Mayor and Deputy Mayor annually, nominations by
Council, elected by majority vote.
Renton – Mayor/Council form of government
Selects Council President annually at the second regular Council
meeting in November. The Council President is selected from the
nominations by Council and upon a majority vote of the
Councilmembers present.
Walla Walla – Council/Manager form of government
Walla Walla does not have any written procedures. The Mayor and
Mayor Pro Tem are selected at the first regular meeting in January
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City of Auburn Council Meeting Minutes May 22, 2017
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of even years, nominations by Council, and elected by majority
vote.
Federal Way – Mayor/Council form of government
The Deputy Mayor is selected annually by a majority vote.
Puyallup – Council/Manager form of government
The Mayor and Deputy Mayor are selected biennially at the first
meeting of the new Council. The Councilmember with the highest
number of continuous years on the Council is selected to serve as
Mayor, and the Deputy Mayor is selected from nominations by
Council and majority vote.
Burien – Council/Manager form of government
The Mayor and Deputy Mayor are elected from the ranks of the
Council at the first regular meeting in January. Nominations are
made by Council and elected by majority vote.
SeaTac – Council/Manager form of government
The Chairperson/Mayor and Deputy Mayor are selected biennially
at the first meeting of the Council by majority vote.
Kent – Mayor/Council form of government
The Council President is elected every two years, nominations by
Council and elected by majority vote.
Councilmember Peloza distributed proposed revisions to section
12.1 of the Council Rules of Procedure in which the title would be
changed to “Council President”. The revisions to the Council Rules
call for the designation of the Council President on a seniority basis
on an annual basis. Seniority would be determined by number of
consecutive years served, the number of consecutive years and
months served and the number of votes received in the general
election. Councilmember Peloza also reviewed the process when
a Councilmember declines the appointment.
Councilmember Peloza reviewed the Mayor Pro Tem duties and
the Council President duties. Mayor Pro Tem Duties: 1) In the
event of the absence or incapacitation of the Mayor, the Council
President shall become the Mayor Pro Tem and shall perform the
duties of the Mayor; 2) The Mayor Pro Tem Shall not have authority
to appoint, remove, replace or take other similar action on any
director and/or employee of the City; 3) the Mayor Pro Tem shall
not have veto authority for actions that may be taken by the
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City of Auburn Council Meeting Minutes May 22, 2017
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Council; 4) Be aware of City, regional and intergovernmental
policies and activities in order to properly execute the role of Mayor.
Council President duties include: 1) The Council President shall
serve as the head of the legislative branch of City Government; 2)
In cooperation with the Mayor and Special Focus Area groups
chairpersons and with assistance from Administration, create and
establish agendas for all study sessions; 3) Serve as the chair and
presiding officer for all Council study sessions; 4) Preserve the
decorum and order at all Council study sessions; 5) Serve as the
ex-officio member of Council ad-hoc committees; 6) Serve as the
Councilmember overseeing the activities of and providing guidance
to the Junior City Council; 7) Assist in new Councilmember training;
8) Serve as the liaison between the City Council and the Mayor and
be a conduit between the City Council and the Mayor on issues or
concerns of the Council; 9) Facilitate any issue related to
Councilmembers conduct and/or actions that may be inappropriate
or that may be in violation of the Council Rules of Procedure.
Councilmember Wagner noted ten cities were compared, but only
one city selected the Deputy Mayor/Council President on a
seniority system. He stated he does not see the value of selecting
a Deputy Mayor/Council President on a seniority basis.
Deputy Mayor Wales requested a definition for the absence or
incapacitation of the Mayor.
Mayor Backus stated there is a difference between being out of the
office on business and being on vacation.
Councilmember Baggett inquired regarding succession should the
Mayor be incapacitated for a long term and not able to fulfill the
position. Councilmember DaCorsi stated the Deputy Mayor would
become the Mayor Pro Tem, until the next general election.
Councilmember Holman noted most of the Council/Mayor forms of
government elect their Deputy Mayor/Council President by majority
vote rather than by seniority. Councilmember Holman spoke in
favor the existing system for selecting Deputy Mayor.
Councilmember Wagner stated seniority is not a good
measurement of someone’s ability to serve as Deputy Mayor.
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City of Auburn Council Meeting Minutes May 22, 2017
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Councilmember Peloza spoke in favor of seniority basis and noted
the City of Tukwila process has worked for approximately twenty
years.
Councilmember Wagner stated the City of Tukwila is a much
smaller city and is not a good comparison.
Councilmember DaCorsi questioned whether existing provisions
should include some qualifications as part of the selection process.
Deputy Mayor Wales spoke in favor of the committee’s proposal as
it avoids competition among the Councilmembers.
Councilmember Baggett stated seniority should not automatically
entitle one to the position of Deputy Mayor. He suggested a
qualification process.
Councilmember DaCorsi agreed with Councilmember Baggett and
spoke about qualifications for Deputy Mayor.
Councilmember Trout-Manuel expressed support for
Councilmember Peloza and the proposed Deputy Mayor selection
system.
Councilmember Holman spoke in favor of retaining the existing
process.
Deputy Mayor Wales suggested looking at possible qualifications
as well as seniority. Deputy Mayor Wales asked the City Attorney
to prepare options for Deputy Mayor selection by seniority and
have the ad hoc committee pursue possible qualifications.
Councilmember DaCorsi, chair of the ad hoc committee, stated the
ad hoc committee would review options for qualifications before it
comes back to Council at the June 12th Study Session.
IV. PUBLIC WORKS AND COMMUNITY DEVELOPMENT DISCUSSION ITEMS
At this time, Councilmember Wagner, chair of the Public Works and
Community Development Special Focus Area, presided over the following
special focus area discussion items.
A. IT Digital Parity Update
Innovation and Technology Director Haugan presented an update
on the Council digital parity project.
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City of Auburn Council Meeting Minutes May 22, 2017
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He asked the Council for guidance on the intended goals for
coverage—what percentage of the city coverage is the goal: full
city coverage, coverage for all students, or coverage of low-income
students based on Auburn School District data. The answers will
help determine the project cost projections.
Currently wireless coverage is: five percent of the city in area, six
percent of students, eight percent of residents, and 11 percent of
low-income students.
Councilmember Peloza urged Director Haugan to present the costs
associated with all the options for WIFI so that Council can make a
decision.
Councilmember Wagner stated it appears digital parity will cost
$1.2 million to cover 28 percent of students and $3 million to
provide 80 percent of the students with wireless coverage.
Councilmember Holman stated the goal for achieving digital parity
is to give low income students a fair playing field.
Director Haugan reviewed Option 1 for digital parity, which is a five-
year plan with funding of $250,000 per year and focusing on low
income in the Auburn School District.
Councilmember Wagner suggested Director Haugan provide costs
associated with annual maintenance.
Director Haugan spoke about the Community Connectivity
Consortium and its benefits to the City of Auburn.
At 7:18 p.m. the meeting recessed for 10 minutes for a brief
intermission. The meeting reconvened at 7:25 p.m.
B. Final Plat Approvals
Assistant Director of Community Development Services Tate
presented a proposal to amend the City’s final plat approval
process.
This year, Senate Bill 5674 was signed into law amending Chapter
58.17 RCW by establishing an option for local government to
change final plat approval from a City Council action to an
administrative action. Advantages to shifting authority from the City
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City of Auburn Council Meeting Minutes May 22, 2017
Page 8
Council to an administrative action saves the final plat applicant
approximately six to eight weeks. This is due to the time it takes to
prepare an ordinance, present the final plat at a study session,
present the final plat ordinance to Council for adoption, publish the
ordinance, and wait the five days after publication for the ordinance
to be in effect. The administration action will also save staff time in
preparation of the ordinance and agenda items.
Councilmembers indicated interest in pursuing the code change
and requested the ordinance appear on the June 12th study
session agenda and subsequent Council meeting
C. Capital Project Status Report
Assistant City Engineer Sweeting and Capital Projects Manager
Vondrak reviewed the capital projects program.
The Capital Projects Group of Community Development and Public
Works is currently managing 34 active capital projects with a total
cost of $62 million. Of these projects, 18 are under construction,
16 are in design, and nine additional projects will enter construction
phase this year.
The following projects were reviewed in detail: Project CP1218,
the Auburn Way South Corridor Safety Improvements
(Muckleshoot Plaza to Dogwood Street); Project C222A, the South
277th Corridor Capacity and Non-motorized Trail Improvements;
Project CP1507, Auburn Way North Preservation; Project CP1107,
Fulmer Wellfield Improvements; Project CP1415, West Main Street
Multi-modal Corridor and ITS Improvements; Project CP1511, M
Street SE Improvements (3rd Street SE to East Main); Project
CP1522, 30th Street NE Storm Improvements; and Project
CP1606, H St SE Extension.
Other projects that will start in 2017 include: Lake Tapps Parkway
Preservation, 37th and A Street SE Traffic Signal, 22nd and I
Street NE Intersection Improvements, M&O Building Roof
Replacement, B Street NW Reconstruction Project, Lea Hill PRV
Stations, 2017 Local Street Reconstruction, Auburn Way South -
ITS Dynamic Message Sign, and City-wide Sidewalk Repair and
Replacement.
Council also discussed Project MS1510, 104th Avenue Building
Demolition; Project CP1407, Marchini Meadows; Project CP1416, F
Street SE Non-motorized Improvements; Project CP1316, East
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City of Auburn Council Meeting Minutes May 22, 2017
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Ridge Manor Storm Improvements; Project CP1406, Main Street
Signal Upgrades; Project CP1513, 22nd Street NE and I Street NE
Intersection Improvements; Project CP1520, B Street NW
Reconstruction; and the South Hangar – Row 3 Door
Improvements.
D. TIP Update Discussion
Traffic Engineer Webb presented the Council with the first review
of the 2018-2023 Transportation Improvement Program. A more
detailed review will be presented at the June 12th Council Study
Session.
Engineer Webb reviewed the annual TIP update process. He
reviewed the two new projects that will be added to the TIP as well
as a modification to TIP 14. The new projects include: Auburn
Way South (SR164) – Hemlock Street to Poplar Street to extend
the five-lane roadway section and A Street Loop – A Street SW to
A Street SE, to add a one-way westbound connection with an
unsignalized right-turn at A Street SE.
V. OTHER DICUSSION
Councilmember Peloza inquired regarding a new overlay on Riverview
Drive NE between 14th and 22nd. Assistant Director Gaub stated the new
overlay is likely related to levy work by the county and is not Auburn’s
project.
VI. NEW BUSINESS
There was no new business.
VII. MATRIX
Councilmember Peloza expressed dissatisfaction with the current Special
Focus Area schedule. He believes the Special Focus Areas need to meet
more often. Councilmember Trout-Manuel concurred.
Councilmember Wagner suggested the Special Focus Area chair and vice
chair meet with department directors to go over status of topics for the
Special Focus Area portion of study sessions.
Councilmember Trout-Manuel requested the following be placed on the
next Human Services Special Focus Area: 1) Grant parameters for 2019-
2020; 2)Staff Resources for Regional Domestic Violence Committee.
Councilmember Peloza requested the following topics on the Municipal
Services Special Focus Area: 1) Airport Briefing; 2) District Court Briefing
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City of Auburn Council Meeting Minutes May 22, 2017
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VIII. ADJOURNMENT
There being no further discussion, the meeting adjourned at 9:11 p.m.
APPROVED THIS 3rd DAY OF DECEMBER, 2018.
______________________________ _______________________
BILL PELOZA, DEPUTY MAYOR Shawn Campbell, City Clerk
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City of Auburn Council Meeting Minutes May 22, 2017
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City Council Study Session HHS S FA
Nov ember 13, 2017 - 5:30 P M
City Hall Council Chambers
MINUT E S
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I .C A L L TO O R D E R
Councilmember Yolanda Trout-Manuel called the meeting to order at 5:30 p.m.
in the C ouncil C hambers of A uburn C ity Hall located at 25 West Main Street in
A uburn.
A .Roll Call
Councilmembers present: Bob B aggett, Claude DaCorsi, J ohn Holman,
B ill Peloza, Yolanda Trout-Manuel, and Rich Wagner. Deputy Mayor L argo
Wales was excused.
Mayor Nancy Backus and the following department directors and staff
were present: C ity A ttorney D aniel B . Heid, Community D evelopment and
P ublic Works Director K evin S nyder, D irector of Engineering
S ervices/City E ngineer I ngrid G aub, Traf f ic Engineer J ames Webb,
I nnovation and Technology Director P aul Haugan, Parks, Arts and
Recreation D irector Daryl F aber, F inance Director Shelley Coleman,
A ssistant F inance Director Kevin Fuhrer, Director of Administration Dana
Hinman, Human S ervices Manager J oy S cott, and Deputy C ity Clerk
S hawn Campbell.
I I .A NNO UNC E ME NT S R E P O RT S A ND P R E S E NTAT I O NS
There was no announcement, report or presentation.
I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .Resolution No. 5317 - Grant Policy Update (10 Minutes) (Coleman)
A Resolution of the City Council of the City of A uburn, Washington, approving the grant
management administrative policy
A ssistant F inance D irector F uhrer presented Resolution No. 5317. T he
resolution approves revisions to the City's administrative policies as they
relate to grant management.
The City receives federal grant awards which are subject to federal Office
of Management and Budget (O MB ) uniform guidance. O MB's uniform
guidance requires non-federal entities to have certain written policies and
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procedures to address the management of grant award funds. T herefore,
it is necessary to revise the existing City's administrative policy.
The purpose of the policies and procedures is to ensure that those within
the organization who carry out the objectives of the award understand:
the federal statutes, regulations, and terms and conditions of the
award
how to evaluate and properly monitor compliance
the steps to take if noncompliance is identified
The revised policy also includes a new section on Code of Conduct.
The resolution will appear before the Council at its next regular meeting for
approval.
B .Resolution No. 5326 (30 Minutes) (Coleman)
A Resolution of the City Council of the City of A uburn, Washington, authorizing the
Mayor to execute an addendum to the agreement with the Auburn Valley Humane
S ociety to provide animal licensing services
Finance D irector C oleman presented R esolution No. 5326, approving an
addendum to the current contract with the Auburn Valley Humane Society
(AV HS ) to operate an animal shelter and related services. T he original
agreement was entered into on J anuary 1, 2012, and runs through
December 31, 2019.
The C ity currently administers animal licensing using a third party vendor.
The addendum provides for AV HS to undertake animal licensing through
the end of their contract. T he annual fee f or the new contract provision is
$140,250 plus one time costs f or set up. A dditional variable costs are
$5.55 per license issued.
Couniclmember Baggett questioned the cost to the city compared to the
current arrangement. D irector Coleman responded that the initial cost is a
little more, but over the two to three years of the contract the City will come
out ahead.
C.Ordinance No. 6664 - P roperty Tax L evy (15 Minutes) (Coleman)
A n Ordinance of the City Council of the City of A uburn, Washington, establishing the
levy for regular property taxes by the City of Auburn for collection in 2018 for general
city operational purposes in the amount of $21,548,429.00
Finance Director C oleman presented Ordinance No. 6664, which
establishes the property tax levy for collection in 2018 in the amount of
$21,548,429.
The 2018 levy is based on preliminary information f rom King County, and
represents a one percent increase of the prior year or an increase over the
2017 levy of $209,894 not including new construction and the ref und levy.
The estimated increase on new construction is $329,502 and the refund
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levy is $19,654. T he levy rate per $1,000 of assessed value is a little over
$2.04.
D.B udget A mendment #4 (Mid-Biennium Correction) (20 Minutes) (Coleman)
B udget A mendment #4 (Mid-Biennium Correction)
Finance D irector Coleman presented Ordinance No. 6666, amending the
2017-2018 Biennial Budget.
Director C oleman explained the ordinance represents the f ourth budget
amendment for the biennial budget and the first budget amendment for
2018. T he budget amendment was previously reviewed by Council at the
S eptember 25th study session. C hanges since the last review include
increased costs associated with the Central P arking Garage and
restoration of funding f or projects for which R E E T funding was diverted to
street preservation projects.
E .Resolution No. 5319 - 2018 Fee S chedule (15 Minutes) (Heid)
A Resolution of the City Council of the City of A uburn, Washington, amending the City
of Auburn F ee Schedule to adjust for 2018 fees
City A ttorney Heid presented Resolution No. 5319, setting the 2018 Fee
S chedule.
E ach year, the C ity reviews the fees f or city services to ensure the fees
are consistent with the costs to City. Councilmembers reviewed the
proposed fee schedule for 2018 and discussed the various changes and
updates.
F.Traffic I mpact F ee Update (10 Minutes) (S nyder)
Discuss the recommended update to the transportation impact fee program for 2018
A ssistant Director of E ngineering Services/City Engineer Gaub and Traffic
E ngineer J ames Webb presented the 2018 Transportation I mpact Fee
Update. A ssistant Director Gaub explained the impact fee updates are
included in Resolution No. 5319, the 2018 F ee Schedule, previously
discussed. This presentation provides more detail on the updates to the
traffic impact fees.
City E ngineer Webb explained the traffic impact fees are updated annually
to be consistent with the projects funding needs identified in the adopted
2018-2023 Transportation I mprovement Program (T I P ).
The update accounts f or changes to the project list, updated funding
needs, and the portion of each project's cost, which is attributable to new
development. The update also accounts for revised growth forecasts
developed as part of the Comprehensive Transportation Plan update.
These changes will ensure that the collection of impact f ees is consistent
with the road capacity projects identified in the T I P.
Traffic Engineer Webb reviewed the added and removed T I P projects, the
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increase per trip, and the D owntown Urban Center Z one rate. Traffic
E ngineer Webb also shared how the City's traffic impact fees compare to
other jurisdictions in the state.
G.2018 V R FA Fee S chedule Update (10 Minutes) (Snyder)
A ssistant Director of C ommunity Development Services J eff Tate
introduced A ssistant C hief Kevin Olson and A ssistant Fire Marshal L arry
Upton f rom the Valley Regional F ire A uthority (V R FA ). Assistant Director
Tate reviewed his memorandum in the agenda packet.
The V R FA is a separate municipal agency and provides f ire services to
A uburn, A lgona, and Pacific. W hile V R FA is a separate entity, V R FA has
a role in reviewing development proposals and conducting inspections
during the construction process. S ince the V R FA was established in
2007, the V R FA has collected fees for reviewing development plans and
conducting construction inspections. I n Auburn, the V R FA f ees are
collected by the City and distributed to the V R FA .
The V R FA fees have remained unchanged since 2008. The V R FA's
governing board is considering an update to the V R FA fees to be
consistent with current costs.
K evin Olson, Assistant Chief with V R FA , reviewed the changes to the
V R FA f ee schedule. He noted the proposed f ee schedule is a
responsible and accurate calculation that represents the true cost of
providing F ire Marshal Office services, fire ambulance transports, and
public disclosure request processing. A ssistant Chief Olson reviewed a
sample project and application of the 2018 fee schedule to the project.
H.Ordinance No. 6659 - S O D A Relating to New Gross Misdemeanor Violations
Concerning Drug-related Activities (15 Minutes) (Heid)
A n Ordinance of the City Council of the City of A uburn, Washington, amending Section
1.24.010 of the Auburn City Code and creating a new Chapter 9.24 of the A uburn City
Code relating to new gross misdemeanor violations concerning drug-related activities
City A ttorney Heid presented Ordinance No. 6659, the S tay Out of
Designated A rea (S O D A) ordinance.
The ordinance proposes to add a new C hapter 9.24 of the C ity C ode and
seeks to identif y certain areas within the city as being subject to an anti-
drug emphasis. T hose portions of the city that are identified as anti-drug
emphasis areas could be used as an enforcement tool for people
engaging in illegal drug activity in certain areas could be ordered to stay out
of those areas, and their f ailing to do so could constitute a public nuisance
and a violation of the law. City A ttorney Heid referred to similar ordinances
from the cities of Tacoma, L akewood, Marysville, E verett, Bothell,
S horeline, University P lace, and A rlington.
City Attorney Heid explained that if a person were convicted of a crime
involving illegal drug activity in a certain area of the city that has been
Page 4 of 9Page 19 of 109
identified as a drug emphasis area, the court order in the violation would
include a provision that restricts the violator from returning to that area.
Other than where the violator lives within one of the identified drug
enforcement areas, it would be advantageous for the C ity, the police and
neighbors to have people restricted from returning to locations where drug
activities were occurring.
The proposed ordinance is a valuable tool for the police, prosecutors and
courts to address recurring illegal drug activities in certain areas.
Councilmembers discussed the designated S O D A areas.
A t 6:55 p.m., C ouncilmember Trout-Manuel recessed the meeting for five
minutes for a brief intermission. T he meeting reconvened at 7:00 p.m.
I .Frequency of S pecial F ocus Area Meetings (10 Minutes) (Council)
Councilmember P eloza stated he brought the subject up a while ago. He
stated that rather than holding special f ocus areas more often, he urged
special focus area chairs to bring an item forward at any time under general
discussion. Councilmember Holman agreed.
Councilmember DaC orsi added it is important to allow staff to bring
forward items of significance during a general discussion session rather
than waiting for a special focus area agenda.
I V.HE A LT H A ND HUMA N S E RV I C E S D I S C US S I O N I T E MS
A .P resentation from B ookda Gheisar, King County I mmigrant and Refugee P olicy &
S trategy Analyst and Tim Warden-Hertz, Northwest I mmigrant Rights Project (60
Minutes)
B ookda Gheisar, K ing C ounty I mmigrant and Ref ugee P olicy and S trategy
A nalyst, and Tim Warden-Hertz, Directing A ttorney with the Northwest
I mmigration Rights Project, presented information on advancing equity and
opportunity for K ing County immigrants.
From 2000 to 2010 K ing County gained more than 200,000 new
residents, half of which were f oreign-born. New residents speak more than
170 languages. I mmigrants have lived and worked all over the world and
add diversity to the local economy, political climate and social fabric.
A ccording to the 2000 census, S outh King County underwent a more
dramatic shift in racial makeup than any other part of the P uget Sound
region in the past 10 years. New data shows that in City of B ellevue, 39
percent of the city's population is foreign born - almost double the amount
in King County as a whole, and nearly triple that of Seattle.
I n 2009, King C ounty passed Ordinance 16692 providing that individuals
will not be arrested or detained based on any warrant seeking the arrest of
Page 5 of 9Page 20 of 109
an individual based on their immigration status. T he ordinance also states
that otherwise required by law, any County office, department, employee,
agency, or agent shall not deny access to services to any individual or
family based on immigration status.
I nclusion efforts in 2015 included:
Ordinance 17886, an ordinance that severely limits the ability of US
I mmigration and C ustoms E nf orcement (I C E) from detaining an
individual who is in the custody of King County’s D epartment of Adult
and J uvenile Detention. The ordinance restricts the Department of
A dult and J uvenile Detention from honoring civil immigration
detainers except f or individuals who have committed one or more
violent crimes.
Welcoming County
Voting Rights: Expand from Chinese and Vietnamese to include
S panish and K orean
E xecutive declares support for Syrian refugees
I n October of 2015 Office of Equity and S ocial J ustice and Council
brought together a Task F orce of 13 members. T he task f orce members
partnered with community based organizations, service providers and
government entities to host more than 20 community conversations. Over
500 people participated in conversations throughout the County.
This process concluded in J uly of 2016 with a final report and
recommendations from the Task F orce to K ing County.
A major theme from the task force conversations was the desire to be
connected, engaged, healthy and successf ul. Common barriers that
immigrant and refugee communities face are: discrimination, language and
culture issues, difficulty understanding and navigating systems, insufficient
resources, and invisibility of communities.
Community members proposed changes in the f ollowing areas: investing
in immigrant and refugee communities, integration and civic engagement,
increasing government responsiveness, and addressing issues related to
immigration status.
I n response to the task force recommendation, King County E xecutive
Constantine created a commission that works to enhance the integration
of refugees and immigrants culturally, economically, and civically, in order
to strengthen the communities where they live.
The commission supported by a single staff member housed within Office
of E quity and S ocial J ustice. T here is a specif ic focus on understanding
and addressing challenges faced by communities living in suburban cities
and unincorporated areas of the C ounty. T he I mmigrant and Refugee
Commission and Of f ice act as a hub gathering all critical players together
to achieve greater impact.
Ms. Gheisar stated that in 2017 many of the County’s residents are faced
Page 6 of 9Page 21 of 109
with the real and potential threat of deportation and heightened racial
profiling in the name of immigration enf orcement. Others experience
explicit discrimination or crimes of hate based on national origin and
religion.
K ing County Executive Constantine and members of the K ing County
Council are establishing a one-time $1 million fund to create a legal
defense fund.
K ing C ounty funds have supported: a legal def ense f und to support the
naturalization process and f ight deportation, develop and distribute "Know
Your R ights" material and training throughout the county, and strengthen
information and response hubs operated by nonprofit organizations so that
everyone in K ing County knows where to go for resources, alerts, and
opportunities.
Mr. Warden-Hertz, D irecting Attorney with the Northwest I mmigration
Rights P roject in Tacoma, reported his organization f ocuses on legal
services for persons detained by I mmigration Services. T he Tacoma
office also provides comprehensive immigration legal services for low-
income people in Washington S tate. T he Northwest I mmigration Rights
P roject has f our of f ices in Washington State: S eattle, Tacoma,
Wenatchee and Granger.
During the first 100 days of this year, agents with I C E's field office in
S eattle arrested 1,070 people in Washington, Oregon, and Alaska — a 33
percent increase over the same time period last year. T he number of
people arrested with no criminal history rose by more than 360 percent.
I mmigration reports show there are 446 immigration court cases that are
currently open where the non-citizen is from the Auburn/F ederal Way area.
Twenty-three of those were filed in the past 90 days.
A ccording to Mr. Warden-Hertz, Washington strives to be a welcoming
place for immigrants and refugees. Recent changes in federal immigration
policies and practices have caused fear and uncertainty in communities.
Questions have been raised by local governments and other entities
endeavoring to protect immigrants’ rights while appropriately responding to
federal authorities.
I n A pril 2017 Washington State Office of the Attorney General, Bob
Ferguson, released guidance on immigration enforcement.
Under F ederal law, 8 U.S.C. sec. 1373 prohibits cities f rom limiting
communication to federal immigration. E xecutive orders have tried to label
jurisdictions and coerce local cities and local enforcement to be involved in
federal immigration enf orcement. F ederal Courts have enjoined any
withholding of funds from local jurisdictions as they are likely
unconstitutional under the 10th A mendment. Currently, there is no
jurisdiction in Washington S tate that violates 1373.
Page 7 of 9Page 22 of 109
Mr. Warden-Hertz spoke about statistics f or sanctuary versus non-
sanctuary cities.
Ms. Gheisar and Mr. Warden-Hertz responded to questions from Council
on the benefits of putting the City's practice in ordinance form.
B .Community Development B lock Grant A ction Plan Update (15 Minutes) (Hinman)
Director of Administration Hinman introduced the City's new Human
S ervices Manager, J oy S cott. Ms. Scott presented the Community
Development Block Grant 2018 A nnual A ction Plan.
Manager S cott brief ly reviewed the C ommunity Development Block Grant
(C D B G) program. T he C D B G E ntitlement Program provides annual
grants on a formula basis to entitled cities to develop viable urban
communities. P rojects must: align with HUD’s National Objectives, be
eligible under Housing and Urban Development’s (HUD ) guidelines, and
benefit low and moderate income persons.
Manager S cott reviewed examples of eligible activities for C D B G funds
and reviewed some of the C ity's C D B G projects, past and present. S he
spoke about the ongoing housing repair program, employment training
programs, healthcare to under and uninsured Auburn residents, small
business assistance, L es G ove B athroom A D A updgrade, Downtown
B usiness Facade improvements, and S haughnessy P ark improvements.
Manager S cott reviewed the C D B G administrative requirements, including
a f ive year Consolidated P lan, eligibility reviews, Annual Action P lans,
Consolidated A nnual Performance E valuation Report (C A P E R), annual
subrecipient monitoring, financial management, and project management.
Manager S cott provided an overview of the 2018 A ction P lan. T he
expected C D B G f unding allocation f or 2018 is $428,078. T he f unding will
be allocated among public services, housing repair, and administration.
Following a public comment period and public hearing, the Action P lan will
be presented to Council on December 18th for adoption.
V.O T HE R D I S C US S I O N I T E MS
There was no other discussion.
V I .NE W B US I NE S S
There was no new business.
V I I .MAT R I X
A .Matrix
Page 8 of 9Page 23 of 109
Councilmember Holman recommended removing the item for L egal
Rights for Undocumented Residents in light of the presentation tonight
from Northwest I mmigration Rights Project.
V I I I .A D J O UR NME NT
There being no further discussion, the meeting adjourned at 8:22 p.m.
A P P R O V E D this ______ day of _______________________, 2019.
_________________________________ __________________________
B I L L P E L O Z A , D E P UT Y MAYO R S hawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 9 of 9Page 24 of 109
City Council Study Session Finance -
Econ Dev S FA
Nov ember 27, 2017 - 5:30 P M
Council Chambers - City Hall
MINUT E S
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I .C A L L TO O R D E R
Deputy Mayor L argo Wales called the meeting to order at 5:30 p.m. in the
Council Chambers of A uburn City Hall located at 25 West Main S treet in Auburn.
A .Roll Call
Councilmembers present: Deputy Mayor L argo Wales, C laude DaCorsi,
J ohn Holman, B ill P eloza, Yolanda Trout-Manuel, and Rich Wagner.
Councilmember B ob Baggett was excused.
Mayor Nancy Backus and the following department directors and staff
members were present: F inance Director S helley Coleman, Human
Resources and Risk Management Director R ob R oscoe, Community
Development and P ublic Works Director Kevin S nyder, P arks, A rts and
Recreation D irector D aryl F aber, A ssistant D irector of Engineering
S ervices/City E ngineer I ngrid G aub, P olice C ommander Mike Hirman,
City Attorney Daniel B . Heid, Traffic Engineer J ames Webb, P lanning
S ervices Manager J eff Dixon, Utilities E ngineering Manager L isa Tobin,
Director of Administration Dana Hinman, I nnovation and Technology
Director Paul Haugan, A ssistant D irector of C ommunity Development
S ervices J eff Tate, and City Clerk Danielle Daskam.
I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
Councilmember Holman announced he is participating in "No-S have November"
to bring awareness to men's health and wellness.
Councilmember P eloza noted The Auburn Reporter's article on retiring
Councilmember Rich Wagner.
A n additional item regarding Customer S ervice Dilemmas, was added to the
agenda under I tem added I I I .G of the agenda.
I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .Traffic Calming P rogram Discussion (S nyder) (20 Minutes)
A ssistant Director of E ngineering Services/City Engineer Gaub and Traffic
Page 1 of 10Page 25 of 109
E ngineer Webb presented information on the Traf f ic Calming P rogram,
including how traffic calming locations are identified, how staf f evaluate
potential traffic calming locations, the measures or options that staff
consider when traffic calming is appropriate, and a summary of the various
traffic calming measures implemented in the last year.
Traffic calming improves safety by reducing speed and changes travel
patterns.
The annual budget for traffic calming measures is $100,000 and is funded
with R E E T2 funds.
A ssistant Director Gaub stated the City receives traffic
concerns/complaints from a number of sources, including I ndividual
citizens/businesses, neighborhood Homeowner’s Associations, and
the A uburn P olice Department.
The next step is to speak with the individual or group who brought the
concern f orward, conduct a radar speed study (24 hrs f or 7 days), and then
evaluate the radar data and the road’s characteristics.
A ssistant Director Gaub stated the C ity uses its own guidelines and the
National Engineering S tandards when evaluating potential traffic calming.
The Nationally Accepted S tandard is 85th percentile speed. T he City’s
traffic calming thresholds are based on 85th percentile speeds--5 mph
over the posted speed limit for local streets and 10 mph over the posted
speed limit for arterial and collector streets.
A ppropriate next steps can include:
No action, police enforcement, a neighborhood survey, or installation
of traffic calming features, or any combination of these.
The road’s characteristics: classif ication, layout – potential diversion
to a parallel street, roadway alignment and grade, transit route, school
bus route, snowplow route, etc.
I s a neighborhood study needed – if the measure identified has the
potential to create noise, inconvenience, or in some other way impact
the neighborhood, the neighborhood residents are surveyed to
determine what the whole neighborhood wants to do. T he process
may have started from only one individuals complaint. A majority
response from those that do respond and may take several attempts
to get sufficient response, at least 50% of the neighborhood being
surveyed.
Traffic Engineer Webb discussed the primary traffic calming tools: speed
cushions, raised crosswalks, speed feedback signs, road surface changes
- high f riction surface treatment, traf f ic islands, and roadway narrowing.
Traffic Engineer Webb discussed the pros and cons of each.
Page 2 of 10Page 26 of 109
A ssistant Director Gaub provided a recap of traf f ic calming measures
taken in 2017:
Conducted 40+ speed studies
I nstalled Radar Feedback Signs in three locations
I nstalled speed cushions on one local street
I nstalled High F riction S urf ace Treatment in one location on a
principal arterial street
Completed a road diet on one minor arterial street
Referred 10 areas to A uburn P olice for E mphasis on Traffic
E nforcement
Councilmember P eloza recommended a radar speed study on S cenic
Drive. Assistant Director Gaub stated radar speed studies have already
been conducted, and they have not exceeded the 85th percentile to
warrant traffic calming.
Deputy Mayor Wales question whether staff collects post installation data
to determine success. Assistant D irector Gaub stated it depends on the
situation, but provided an example on O S treet S E where a post radar
speed study revealed a considerable speed reduction.
B .Resolution No. 5330 - Deed Restriction (S nyder) (10 Minutes)
Restrictive Covenant for Mill Creek Restoration P roject
Community Development and P ublic Works Director Snyder presented
Resolution No. 5330, authorizing a deed restriction-restrictive covenant for
City-owned parcels 1221049037, 1221049038, 1221049039 and
1221049007 as a condition of a Washington State Department of Ecology
grant.
I n 2014, the City was awarded a $532,000 C ompetitive Floodplain
Management and Control Grant for the Mill C reek Wetland 5K Ecosystem
Restoration Project for the purchase of approximately 21 acres of land
comprised of four parcels from W illiam M. Calhoun and Carolyn M.
Calhoun. T he Washington State Department of E cology requires the City
to execute and record a deed placing a restrictive covenant on the
purchased properties. T he recorded deed restriction is intended to enable
floodplain protection and/or restoration and to prevent f uture development
of the affected parcels of land.
The resolution will appear before Council at its next regular meeting.
C.Ordinance No. 6667 - 2017 Comprehensive Plan Map and Text A mendments (Snyder)
(15 Minutes)
A dopting the 2017 Annual Comprehensive P lan map and text amendments
P lanning S ervices Manager D ixon reviewed Ordinance No. 6667
amending the Comprehensive P lan to include 2017 Annual
Comprehensive P lan Map and Policy/Text A mendments and four
Page 3 of 10Page 27 of 109
associated rezones.
A t the end of 2015, the City adopted a substantially revised
Comprehensive P lan.
Comprehensive P lan amendments can be initiated by the City and by
private citizens. T his year, the C ity is initiating nine policy/text amendments
and seventeen map amendments. A lso, the C ity received one private-
initiated Plan Map amendment.
The C ity is limited to amending its Comprehensive P lan once a year,
except in limited circumstances.
Comprehensive P lan amendments are initially reviewed during a public
hearing process bef ore the P lanning Commission, who then provides a
recommendation to the City Council. T he P lanning Commission held
public hearings on O ctober 18 and November 1, 2017. T he P lanning
Commission recommended approval of all proposed amendments.
Manager D ixon ref erred to staff report of the agenda packet f or a
complete description and depiction of the C omprehensive Plan
amendments:
P /T #1 – A uburn S chool District 2017-2023 Capital Facilities P lan
P /T #2 – Dieringer S chool District Capital F acilities Plan 2018-2023
P /T #3 – F ederal Way School District 2018 Capital F acilities Plan
P /T #4 – Kent S chool District 2017/2018 – 2022/2023 Capital
Facilities P lan
P /T #5 – City of A uburn 2018-2023 Capital F acilities Plan
P /T #6 - Remove the discussion of a "Mixed Use" land use
designation from the text of the Plan and from the L and Use Map.
P /T #7 - A dd text to add back the R-5, Residential zoning district
back in as an implementing zone for the "Single F amily" L and Use
Designation.
P /T #8 - C hange the title of the land use designation of "Residential
Transition" to "Moderate Density Residential".
P /T #9 - A dd the "R -10, Residential" & R-16, Residential" zoning
districts back as implementing zones f or the "Residential Transition"
or if recommended, to the "Moderate Density R esidential" L and Use
Designation.
C P M #1 - Remove the “Mixed Use" land use designation remove
category from the legend of the L and Use Map.
C P M #2 - Change the mapped land use designation of a 0.98-acre
city-owned park parcel from "Multiple F amily R esidential" to
"I nstitutional".
C P M #3 - C hange the mapped designation of a group of 4 privately-
owned, previously developed parcels from "Downtown Urban
Center" to "L ight I ndustrial".
C P M #4 Change the mapped designation of south part of 2.15-
acre, privately-owned, developed parcel from "Residential
Page 4 of 10Page 28 of 109
Transition" to "Heavy Commercial“.
C P M #5 - C hange the mapped land use designation of 3 parcels (2
privately-owned and 1 city-owned) from the "O pen Space" to
"Downtown Urban Center“ land use designation.
C P M #6 - Change the mapped land use designation (and zoning
district) of various city-owned, parks properties from "Open S pace"
to "I nstitutional" land use designation.
C P M #7 - C hange the mapped land use designation of 3 Tribal
parcels from the "Open S pace" to the "I nstitutional" L and Use
designation.
C P M #8 - Change the mapped land use designation of 2 parcels
from "S ingle Family Residential" to "L ight C ommercial" and to
change the zoning designation from “R5, R esidential” to “C 1, L ight
Commercial” to agree.
C P M #9 - C hange the mapped land use designation of 2 privately
owned vacant parcels at S E corner of S E 312th S T & 121st P L S E
from "Multiple F amily Residential: to "L ight Commercial".
C P M #10 - Change the mapped land use designation of a privately
owned 0.91-acre parcel near the intersection of 124th AV S E & S E
307th P L from "Multiple Family Residential" to "S ingle F amily
Residential"
C P M #11 - Change the mapped land use designation of a privately-
owned, 13.84-acre parcel addressed as 521 - 8T H S T S W. from
"Heavy I ndustrial" to "L ight I ndustrial".
C P M #12 - Change the mapped land use designation of 7.2-acre
private parcel located NW of intersection of Mill P ond D R S E and
K ennedy AV S E from "S ingle F amily R esidential" to "Multiple F amily
Residential".
C P M #13 - Change the mapped land use designation of a group of
10 adjacent parcels located north side of Auburn W Y S , east of
A cademy D R S E f rom "S ingle F amily Residential" to "Multiple
Family Residential".
C P M #14 - C hange the mapped land use designation of 23 parcels
located at various locations in downtown f rom "I nstitutional" to
"Downtown Urban Center ‘.
C P M #15 - Change the mapped land use designation of numerous
parcels within the L akeland Hills S outh P UD from "Residential
Transition" to "Moderate Density Residential“ and “Multiple F amily
Residential”.
C P M #16 - C hange the mapped land use designation of 0.21-acre
city-owned stormwater facility on the south side of 35th St S E , from
"I nstitutional" to "Multiple Family Residential".
C P M #17 - Change the mapped land use designation of an
approximately 0.71- acre privately-owned parcel located east of end
of B S T S E between 15th and 16th S T S E from "Residential
Transition" to "Multiple Family Residential".
Nexus Youth & Families to change the mapped land use designation
of 3 parcels from “S ingle Family” with a “R esidential Transition
Overlay” to “L ight Commercial” and change the zoning designation
from “R-7, Residential” to “C-1, L ight Commercial”.
Page 5 of 10Page 29 of 109
The Planning Commission recommends City Council approval of the
Comprehensive Plan A mendments P /T #1-9, C P M #1 – 17, and the
private map amendment and the related rezone (zoning map amendments)
associated with C P M #6, #7, & #8 and associated with the private map
amendment.
D.Ordinance No. 6668 - 2018 School I mpact Fees (S nyder) (10 Minutes)
A mending Auburn City Code relating to school impact fees
P lanning S ervices Manager J ef f D ixon presented Ordinance No. 6668,
amending City Code to adjust school impact fees.
Chapter 19.02 addresses the establishment, calculation, collection and
amendment of school impact f ees within the school districts that are within
the boundaries of the city of Auburn. T he four school districts within
A uburn are: A uburn, Dieringer, Federal Way, and K ent.
Ordinance No. 6668 will adjust the school impact f ees f or 2018 based on
the Capital F acilities Plans submitted by the school districts.
The Capital Facilities Plans that were approved by each of the school
boards contain proposed school impact fees f or each of the D istricts. T he
requests for adjustment of the school impact fees are required to be
submitted concurrent with the submittal of the Capital F acilities P lans. A
separate letter request is only required to be submitted to the City when
the fee adjustment is requested to increase.
P er City Code, the City Council is not obligated to accept the fees
proposed by the School Districts and may establish fees that the Council
determines are more appropriate and consistent with the public's interest in
reasonably mitigating school impacts within the affected portion of the city.
P lanning Manager D ixon noted the D ieringer S chool District is requesting
increases in both single-f amily dwellings and multiple f amily dwellings.
The 2018 impact f ee for single-family is proposed to be $3,760 (an
increase of $360) and the impact f ee f or multiple family dwellings is
proposed as $1,081 (a decrease of $678). However, in the past the City
has adopted fees consistent with those assessed by Pierce County.
P ierce County routinely establishes a uniform rate for all districts within
their jurisdiction and only makes yearly adjustments based on the
Consumer P rice I ndex. T herefore, a lesser school impact of $3,485 for
single f amily residential and $1,081 for multiple f amily residential is
recommended.
P lanning Manager D ixon noted the F ederal Way S chool District Capital
Facilities P lan identifies a significant increase in the single f amily school
impact fee of $6,842 (a $3,644 increase) and a multiple f amily dwelling
impact f ee of $20,086 (a $11,700 increase). Manager D ixon reported the
Federal Way S chool District explained two factors contributed to their
Page 6 of 10Page 30 of 109
requested changed. T he S chool District stated that f or many years no
multiple f amily dwelling developments occurred, so they were using the
K ing County average. Subsequently there were three large multi-family
developments that occurred and generated a substantial increase in the
student generation rate for the developments.
Councilmembers discussed the regional impact of Federal Way School
District's multiple family dwelling school impact fee.
The ordinance will be presented to the C ity Council on D ecember 4th for
action.
E .K ing County F ranchise Fee (S nyder) (10 Minutes)
Utilities E ngineering Manager L isa Tobin presented information on K ing
County's franchise f ees. K ing County passed O rdinance 18403 that
requires utility providers with franchise f acilities in King County's right-of-
way (R O W ) to pay an annual fee for use of their R O W. T he City of
A uburn's water, sewer, and storm utilities each have a f ew facilities that are
in unincorporated K ing County and within the City's utilities service area.
Manager Tobin illustrated three small areas that affect the City's utilities.
The annual fee for the franchise fee is $2,000 to be shared by the three
utilities.
The question bef ore Council is to either pass the fees on to non-City
residents who are water and sewer utility customers or pay the fees from
the utility operating fund and factor it into the rates for all customers.
Councilmember Holman stated the City Council can annex the areas and
avoid the fees from K ing County. He suggested the City annex the areas.
A ssistant Director Gaub noted the most southern area is within the F ederal
Way potential annexation area.
Deputy Mayor Wales suggested F inance Director Coleman provide the
estimated cost f or the City to be able to bill the customers in the affected
areas.
Councilmembers expressed an interest in discussing annexation of the
areas and the legality of the fee being assessed by King County.
F.Ordinance No. 6669 - Auburn Poet L aureate (F aber) (10 Minutes)
A mending Auburn City Code relating to the Auburn Poet L aureate
P arks, Arts and Recreation Director F aber presented Ordinance No.
6669, which amends Auburn City Code S ection 2.82.02 relating to the
A uburn Poet L aureate. T he purpose of the amendment is to expand the
residency requirement of the P oet L aureate and allow the selection and
recruitment of a Poet L aureate to be based on their work, the quality and
subject matter, their involvement in the literary community, and how their
experiences and sensibilities could relate to A uburn. T he residency
Page 7 of 10Page 31 of 109
requirement is extended to North Pierce County and South K ing County.
A t 6:48 p.m., D eputy Mayor Wales recessed the meeting for a brief
intermission. The meeting reconvened at 7:00 p.m.
G.Customer Service Dilemma
A ssistant Director of Community Development Services Tate recalled that
on August 28, 2017, staff presented Council with an overview of various
types of development activities. As part of the presentation, he reviewed
typical customer service dilemmas and considerations throughout the
development/construction process. City staff have assembled a series of
real life customer service dilemmas. T he first two customer service
dilemmas were discussed on October 9, 2017. Assistant D irector Tate
stated staf f is not necessarily seeking a directive from C ouncil but to
initiate a discussion about balancing priorities and competing interests.
The following scenarios were discussed:
S cenario 3 dealt with an engineer representing a developer who insists on
submitting development plans f or a new project although the submittal
package is incomplete. Many Councilmembers expressed objection to
allow anyone to submit an incomplete development package.
S cenario 4 dealt with a property owner who wishes to convert an older
single f amily residence to an of f ice for an attorney's office. T he zoning
allows for the conversion but the upgrades and increased parking trigger a
requirement that right-of-way improvements must be made. S idewalks,
landscaping, curbs, power lines, and lighting must all be brought up to
current code. T he C ity Code does not grant authority to staff to waive the
authority. Several Councilmembers commented the C ode should be
reviewed to potentially allow staff the discretion to deviate from the
requirements.
I V.F I NA NC E A ND E C O NO MI C D E V E L O P ME NT D I S C US S I O N I T E MS
Councilmember R ich Wagner, vice chair of the Finance and Economic
Development S pecial F ocus A rea, presided over the meeting during discussion
of the Special Focus A rea items.
A .Third Quarter 2017 F inancial Report (Coleman) (30 Minutes)
Finance Director Coleman presented the third quarter 2017 Financial
Report.
Through S eptember 2017 General F und revenue totaled $47.4 million
compared to a budget of $46.7 million and $733,000 higher than budget
expectations. General F und expenditures through the third quarter totaled
$47.9 million compared to a year-to-date budget of $52.5 million,
representing an 8.7% favorable variance.
Director Coleman reviewed the following revenues: property tax, sales
Page 8 of 10Page 32 of 109
and use tax, sales tax on construction, utility tax, cable f ranchise fee, cable
utility tax (new), business licenses, building permits fees,
intergovernmental revenue (grants), charges f or services, development
service fees, culture and recreation, fines and penalties, miscellaneous
revenues, real estate excise tax, and pet licensing.
Councilmember Peloza requested information on the police extra duty
contracts.
Councilmember Peloza questioned the amount of unpaid fines. City
A ttorney Heid stated the collection of court fines is controlled by K ing
County District Court, which allows payment over a long period of time.
Finance Director C oleman also reviewed the f ollowing funds: F und 102
Capital P roject E xpenditures, F und 103 L ocal Street F und, F und 105
Capital P roject Expenditures, utility f unds, including discussion of water
revenue versus water sold, and Cemetery.
B .Ordinance No. 6665 - B udget A mendment No. 3 (Coleman) (15 Minutes)
A n Ordinance of the City Council of the City of A uburn, Washington, amending
Ordinance No. 6621, the 2017-2018 B iennial B udget, as amended by Ordinance No.
6646 and Ordinance No. 6656, authorizing amendment to the City of A uburn 2017-
2018 Budget as set forth in S chedule "A" and Schedule "B "
Finance D irector Coleman presented Ordinance No. 6665, amending the
2017-2018 B iennial B udget. T he amendment is the third budget
amendment for the 2017-2018 biennium and the f inal amendment for
calendar year 2017. A ll projects/programs are underway and a budget
amendment is requested to ensure suf f icient budget authority to meet
anticipated expenditures by year end.
Director Coleman reported the net impact of the amendment across all
funds is $750,000 with approximately $500,000 in solid waste for
increased roll-off revenue and expenditure to ref lect increased quantities.
Director Coleman reviewed the summary of proposed budget
adjustments.
C.Council Budget P riorities (Coleman) (30 Minutes)
Councilmember Wagner reported he and C ouncilmember B aggett
discussed the agenda item, which is preparatory to the 2019-2020 B udget.
Director Coleman ref erred to the Council's C ity-wide goals and priorities.
Director C oleman suggested the Council update the goals and priorities to
better define them and identif y the strategies and activities to achieve
them.
Director Coleman stated Mayor Backus would like to schedule a budget
workshop to focus on establishing new C ouncil goals, review of the budget
document, and long-term planning for operations and capital. Mayor
B ackus stated the budget workshop will be scheduled for sometime in
Page 9 of 10Page 33 of 109
February.
V.O T HE R D I S C US S I O N I T E MS
There was no other discussion.
V I .NE W B US I NE S S
There was no new business.
V I I .MAT R I X
A .Matrix
Councilmember P eloza suggested adding a cemetery update, a Sister
Cities update, and a multi-media and website presentation to the matrix.
Councilmember Trout-Manuel suggested adding an update on Court
domestic violence filings to the matrix.
Councilmember Holman suggested adding a presentation on the model
domestic violence firearms program to the matrix.
Councilmember DaC orsi suggested adding a follow-up on homelessness
to the matrix.
V I I I .A D J O UR NME NT
There being no further discussion, the meeting adjourned at 8:40 p.m.
A P P R O V E D this _____ day of _____________________, 2019.
_____________________________ _____________________________
B I L L P E L O Z A , D E P UT Y MAYO R S hawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 10 of 10Page 34 of 109
City Council Study Session P W C D S FA
December 11, 2017 - 5:30 P M
Council Chambers - City Hall
MINUT E S
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I .C A L L TO O R D E R
Deputy Mayor L argo Wales called the meeting to order at 5:30 p.m. in the
Council Chambers of A uburn City Hall located at 25 West Main S treet in Auburn.
A .Roll Call
Councilmembers present: Deputy Mayor L argo Wales, B ob Baggett,
Claude DaC orsi, J ohn Holman, B ill Peloza, Yolanda Trout-Manuel, and
Rich Wagner.
Mayor Nancy Backus and the following department directors and staff
members were present: I nnovation and Technology Director Paul
Haugan, City Attorney Daniel B. Heid, Community D evelopment and
P ublic Works Director Kevin Snyder, P olice C ommander Mike Hirman,
A ssistant D irector of E ngineering S ervices/City E ngineer I ngrid Gaub,
P arks Planning and Development Manager J amie Kelly, Traffic E ngineer
J ames Webb, Assistant C ity E ngineer J acob Sweeting, C apital P rojects
Manager R yan Vondrak, Street Systems Engineer J ai Carter, Code
E nforcement Officer George W inner, and Deputy City C lerk S hawn
Campbell.
I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
Deputy Mayor Wales announced she would like to add discussion of Deputy
Mayor transition and whether the Council will hold a study session meeting on
December 26th.
I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
There was no item under general discussion.
I V.P UB L I C W O R K S A ND C O MMUNI T Y D E V E L O P ME NT D I S C US S I O N I T E MS
Councilmember Rich Wagner, chair of the P ublic Works and Community
Development S pecial F ocus A rea, presided over the meeting during discussion
of the Special Focus A rea items.
A .Discussion of Digital Parity Goal (Haugan)(15 Minutes)
I nnovation and Technology Director Haugan updated the C ouncil on
Council Goas G 2: I ncrease I nternet Access to Achieve Digital Parity by
Page 1 of 10Page 35 of 109
2020.
Director Haugan referred to the recap of work accomplished in 2016-2017
included in the agenda packet, but stated his f ocus this evening is on
Council's goals for coverage. The recap reported major infrastructure to
include unconnected parts of the City through partnerships. P roject
locations for 2018 include: A uburn High School, Cascade High S chool,
L ea Hill Elementary, and Olympic Middle School.
Focusing on coverage goals of C ouncil, Director Haugan referred to a
cost estimate sheet included in the C ouncil packet. The target coverage
goal has been broadband coverage for low income students. T he 80
percent coverage target equates to approximately 54 percent of residents.
B udget estimates equates to $2.7 million for the target audience, and $6.2
million for 80 percent of all residents. I mplementation timeline is anywhere
from five to ten years.
Director Haugan asked C ouncil for their consideration of coverage goals
and how much of budget the Council wants to allocate to the effort.
I n response to a questions f rom Council, D irector Haugan stated
approximately 3,000 users access the broadband on a daily basis.
A ccess A uburn is not available f or entertainment f eatures. T he City
partners with Wave Broadband, Z ayo, and Verizon to provide broadband
services.
Councilmember Holman stated C ouncil's original goal was to benefit low
income students and it should be kept that way. He spoke in f avor of the
goal of 80 percent of low-income students.
Councilmember P eloza expressed concern about the funding costs while
there are funding needs for homelessness, roads and other issues.
Deputy Mayor Wales stated Council needs to address other primary
responsibilities of the C ity before a decision is made on the level of
broadband coverage.
Councilmember D aCorsi spoke in f avor of focusing on coverage for 80
percent of low income students. Deputy Mayor Wales and
Councilmember Trout-Manuel agreed.
Councilmember P eloza stated he would also like to see an option f or 50
percent of target coverage.
Director Haugan stated funding would be considered during the 2019-
2020 budget process.
B .Centers Designation Overview (Snyder)(10 Minutes)
A ssistant D irector of Community D evelopment S ervices Tate, Assistant
Page 2 of 10Page 36 of 109
Director of Engineering S ervices/City E ngineer Gaub, and Brian P arry,
S enior P olicy Analyst with S ound Cities Association presented Council
with inf ormation regarding the Puget Sound R egional Council (P S R C)
centers designation.
The term "centers designation" or "regional centers" has been in place and
utilized in regional planning f or the last thirty years. T he current framework
includes two types of centers: regional growth centers and regional
manufacturing and industrial centers. A uburn has one P S R C regional
growth center in the downtown area. Auburn does not have a regional
manufacturing industrial center.
The City uses the center designation in its applications to P S R C for
regional and countywide federal grant funds in the S urface Transportation
P rogram and the C ongestion Mitigation and Air Q uality P rogram. Having
a designated center allows the City to be more competitive in the grant
process.
A n area designated as a center carries several requirements and
objectives related to the type of designation. T hese include: establishing
growth targets, adopting land use policies and regulations that are
consistent with growth targets, implementing capital f acilities and
transportation plans that emphasize pubic investment in these areas, and
evaluating how these areas are performing relative to adopted policies and
strategies.
P S R C is currently working through an effort to update the "centers
framework" which outlines updated criteria for designation of the various
different types of centers and evaluating the perf ormance of a center.
The effort is expected to conclude in 2018.
Councilmember Holman reporting the P S R C Growth Management Policy
B oard has eliminated any tiering options.
C.Capital P roject S tatus Report and 2017 Year End Summary (Snyder)(10 Minutes)
A ssistant D irector of E ngineering S ervices/City E ngineer G aub, Assistant
City E ngineer J acob Sweeting, and Capital P rojects Manager Ryan
Vondrak presented the capital projects status report and the 2017 year
end summary of capital projects.
A ssistant Director Gaub reviewed the accomplishments of 2017. I n 2017,
the C ity advertised f or bid 20 significant construction projects and
continued five other capital projects from 2016. T he combined projects
totaled over $31 million in capital construction expenditures, including over
30 lane miles of new pavement, 6,500 linear f eet of utilities, and f our miles
of sidewalks.
Councilmembers reviewed the Capital P roject S tatus R eport and
discussed the following projects: P roject C P 1502 37th Street S E and A
Page 3 of 10Page 37 of 109
S treet Traf f ic S ignal, Project C P 1317 Water Meter and B illing S ystem
I mprovements, P roject C P 1701 A uburn Way South D ynamic Message
S ign, P roject C P1408 S outh Hangar R ow 3 Door I mprovements,
MS 1716 37th Street NE and I Street NE Curb Ramp I mprovements,
P roject C P1705 A uburn Way S outh Sidewalk I mprovements, and
C P1513 22nd and I S treet NE I ntersection I mprovements.
D.Resolution 5323, Amendment to the Transit S ervice Direct Financial P artnership
A greement (S nyder)(5 Minutes)
A ssistant Director of E ngineering Services/City Engineer Gaub and Traffic
E ngineer J ames Webb presented R esolution No. 5323, approving the
fourth amendment to the Transit Service Direct F inancial P artnership
A greement.
ln 2008, the City entered the original agreement to provide additional
transit service within the city, and in 2010 implemented the L akeland Hills-
A uburn Sounder S tation Shuttle S ervice (Route 497). T he fourth
amendment provides increased shuttle service on Route 497 to meet
increased weekday trains.
The agreement splits the costs of the Route 497 shuttle service three
ways between the City, K ing County Metro, and P ierce Transit. T he
additional costs to the City to provide the service is $29,472 for 2018.
I n 2016, the annual ridership of Route 497 was at 67,250 boardings.
Through October of 2017, the annual ridership was already at 65,372
boardings.
E .Resolution No. 5335, I nterlocal Agreement regarding S C AT B d (S nyder)(10 Minutes)
Mayor B ackus followed up on Council discussion held on October 23,
2017, regarding the S outh K ing County A rea Transportation Board
(S C AT B d) I nterlocal A greement revisions.
The B oard is comprised of elected officials representing S outh K ing
County jurisdictions for the purpose of information sharing, consensus
building and coordinating to resolve transportation issues, identifying
priorities, making recommendations, and promoting transportation plans
and programs that benefit the South King County area. T he revised
agreement provides two additional jurisdictions with voting rights on Sound
Transit issues, while the two additional jurisdictions area outside the Sound
Transit area. Concerns have been expressed about jurisdictions outside
the S ound Transit area voting on Regional Transit Authority issues, and
Mayor Backus indicated a further revised interlocal may be forthcoming.
The current interlocal agreement expires D ecember 31, 2017. T he
changes to the interlocal agreement provide clarif ying language as to the
role of S C AT Bd and various entities’ voting rights. T he proposed
interlocal will run through 2019 with the ability to extend through 2021.
Page 4 of 10Page 38 of 109
The resolution approving the interlocal agreement will be presented to
Council at a future meeting.
F.118th Avenue S E Roadway (Snyder)(10 Minutes)
A ssistant Director of Engineering Services/C ity E ngineer Gaub presented
information on 118th Avenue S E R oadway. S he recalled that last A ugust,
the City received a petition regarding 118th Avenue S E f rom S outh 304th
S treet northward to the end of the existing road. T he petition was
submitted by 18 of the 34 properties that access 118th Avenue S E and 29
residents of the City of K ent. T he petition requests the City consider re-
building a portion of the roadway.
The street was originally built by K ing County. I t was a dead end road until
2008 when the B ridges D evelopment was connected under permits by
K ing County and the City of K ent. T he street was annexed to the C ity of
A uburn in 2008.
The roadways classifications are as follows: residential collector from S E
304th S treet to S E 302nd S treet; and local residential f rom S E 302nd
S treet to S E 296th P lace, however, this section should be re-classified to
a residential collector as this is how it operates.
Crash history along 118th since 2008 includes three crashes (2 were
single vehicle crashes). None involved pedestrians or bicycles.
Roadway P avement Conditions are 82 and 95. T he street is not a
candidate for preservation work.
The City has received complaints of street racing and speeding in the
area.
I n response to the complaints, the City has installed additional signage,
reduced the speed limit to 25 MP H, installed 20 MP H warning speed
signage (where appropriate), installed additional pavement markings,
added a speed radar sign on southbound lanes, and a speed radar sign on
northbound side is in process.
P olice enforcement from September 2014 to August 2017 included 84
traffic infractions and 16 criminal traf f ic citations. T he area is a known area
for emphasis patrols and speed enforcement.
A ssistant D irector G aub discussed the work suggested by the petitioners.
The work requested would include the f ollowing: reconstruction of
approximately 400 feet of roadway, construction of retaining walls,
reconstruction of approximately seven private driveways. T he project
would not include widening, sidewalks, drainage, curb and gutter, and
lighting. T he estimated cost would be $842,000. T he project would not
be eligible for preservation funds or traffic impact fees.
Page 5 of 10Page 39 of 109
Director Gaub proposed the following next steps: continue Police
emphasis patrols and speed enf orcement, continue to monitor
incidents/speed, and evaluate effectiveness of traffic calming measures.
The meeting recessed at 7:06 p.m. for a seven-minute intermission. T he
meeting reconvened at 7:13 p.m.
G.Development Regulations Update, Round 2 (Snyder)(15 Minutes)
A ssistant Director of Engineering S ervices/City E ngineer Gaub and
A ssistant Director of Community Development Services Tate presented
the Council with information on code updates and development
regulations.
A ssistant D irector Tate explained that Mayor Backus had directed staff to
put together potential code amendments intended to eliminate or ease
some of the challenges that developers and City staff f ace when reviewing
development proposals and at the same time gain greater efficiency and
flexibility without compromising the greater objectives that the code was
intending to achieve. On May 8, 2017, staff presented the initial list of
potential code changes to City Council. Assistant Director Tate directed
the Council's attention to the list of potential code changes contained in the
agenda packet.
A ssistant Director Tate asked f or feedback on the list and process. He
stated staff would like to come to Council a couple times a year to update
code.
There was discussion regarding the first item of the matrix relating to
residential density and the new items on the list starting with construction
job shacks, fee assessment and collection, D UC standards, fence height,
landscape maintenance bonds, and threshold for S E PA categorical
exemptions.
H.L ea Hill Road & 104th Avenue P ark - F uture Plans (S nyder)(15 Minutes)
A ssistant D irector of E ngineering S ervices/City Engineer Gaub and P arks
P lanning and Development Manager J amie K elly presented inf ormation on
future plans for L ea Hill Road and 104th Avenue P ark. A ssistant Director
Gaub spoke about the potential roadway improvements along the L ea Hill
Road/8th Street NE corridor, and Manager K elly reviewed the future plans
for the park at 104th Avenue S E.
Manager K elly, using a P owerPoint slide of the park area reviewed the
preliminary plan f or the park. The cost estimate for developing the park is
$1.7 million. P otential funding sources include grants f rom the state under
Recreation and C onservation Of f ice f or water access and local park
construction, and the land water and conservation fund for playgrounds and
picnic shelters. Park impact fees would provide the City match f or any
grants. T he park area is 14 acres, and 20 to 30 parking spaces are
planned. Access to the park will be via 104th Avenue S E .
Page 6 of 10Page 40 of 109
Deputy Mayor Wales requested a report f rom staf f regarding park
maintenance responsibilities.
A ssistant Director Gaub reviewed the L ea Hill Road corridor project. T he
project will be developed in three segments:
S egment 1 – R Street NE to 105th Pl S E
S egment 2 - 105th P l S E to 112th Ave S E
S egment 3 – 112th Ave S E to 124th Ave S E
The roadway will be widened to four lanes with pedestrian and bike
facilities. I ntersection improvements will be constructed to address
capacity and saf ety. T he project will require the closure of 102nd Avenue
S E from L ea Hill Road/8th Street NE and an alternative access to 104th
Ave S E .
The estimated cost is $30 million. The City has been purchasing right-of-
way properties as they become available.
I .2018 A rterial and L ocal Street S election (Snyder)(10 Minutes)
A ssistant D irector of E ngineering S ervices/City E ngineer Gaub and Street
S ystems E ngineer J ai C arter presented a review of the 2018 arterial and
local street preservation projects scheduled for 2018 in the amount of $7.3
million.
E ngineer C arter reviewed the grant f unded 2018 reconstruction projects:
277th Street Preservation, 15th Street NW /NE Preservation, and West
Valley Highway between S R 18 off ramp and Peasley Canyon Road.
L ocal street reconstruction projects for 2018 are: South 286th S treet,
122nd Avenue South, K S treet NE, and 17th Street NE .
Deputy Mayor Wales inquired about the gravel road on 25th Street S E
near C edar L anes Park. Assistant Director Gaub stated earlier P ublic
Works Committee recommendation was to use reconstruction f or paved
roads and not construction of new roads such as the gravel road.
Construction of the road would require acquisition of properties and
installation of all utilities.
E ngineer Carter reported the 2018 Citywide P atch and Overlay Project will
include all of the non-grant f unded arterial preservation streets as well as
the local streets that are to receive a thin overlay.
Councilmember DaCorsi suggested Council review new projects in more
detail and have Council prioritize the projects.
Councilmember Trout-Manuel suggested an ad hoc committee to review
new projects and make a recommendation to staff.
Page 7 of 10Page 41 of 109
Councilmembers DaCorsi, Trout-Manuel and Baggett volunteered to serve
on the ad hoc committee.
J .P lanning Commission Recommendation – Amending Title 18 as it Relates to
Calculating Residential Densities (Snyder)(20 Minutes)
A ssistant Director of Community Development Services Tate presented
the P lanning Commission's recommendation on amendments to Title 18
related to calculating residential densities.
A ssistant D irector Tate reported the P lanning Commission held a hearing
on September 6th and subsequently made a recommendation that the City
Council amend various sections of Title 18 as they relate to the
methodology used to calculate residential densities when subdividing
land. The P lanning C ommission voted in favor of all but one of staff's
recommended code changes.
The first change relates to a shif t from utilizing "Net S ite Area"
methodology to a "Gross S ite Area" methodology. T he net side area
meant that areas of land must be removed from a property before
determining the potential number of lots that can be created through a
subdivision. A shif t to gross site area establishes a simple and predictable
formula for calculating density. Density output is based on the raw acreage
of the land. C ritical area regulations must still be adhered to, roads and
sidewalk designed accordingly, minimum lot sizes achieved, minimum lot
widths adhered to, setbacks met, coverage limits complied with, and all
other development standards addressed.
The next change allows for the administrative decision to waive the
requirement to meet minimum density when a lot is encumbered by critical
areas, conservation easements, utility easements, or other encumbrances
that make it impractical to meet the density requirement.
The recommendation also allows the exemption of short subdivisions ( 9
lot subdivisions or less) from the requirement to meet minimum density.
The P lanning Commission also recommended eliminating the requirement
that all subdivisions adhere to a "Minimum Average L ot A rea."
S t a f f made a recommendation to the Planning Commission that they
consider reducing the minimum lot size in the R5 zone from 6,000 square
feet to 4,500 square feet. The rationale for this modification is to create
more flexibility in the design of residential communities and more
opportunity to achieve a zoning designation's intended density. S taff
indicated that the singular effect of this change would be a potential
reduction in the size of a back yard. T he P lanning Commission did
recommend approval of the lot size reduction for the R5 zone.
I n response to a question from Councilmembers, A ssistant D irector Tate
Page 8 of 10Page 42 of 109
indicated the C ity is unable to meet most of its growth targets right now.
There are a f air number of 5-10 acre properties in the C ity that can be
developed.
Deputy Mayor Wales stated there are many people who do not want to
care for a yard or need a large yard.
Councilmembers spoke about adapting to the times and transitioning from
a suburban area to a more metropolitan city. C ouncilmembers indicated a
willingness to consider a reduction in lot size in the R5 zone.
K .Dangerous Dogs (L ee)(10 Minutes)
P olice Commander Mike Hirman and Code Enforcement Officer (former
A nimal C ontrol Officer) George W inner reviewed potentially dangerous
and dangerous dog regulations and designations.
I n 2016, the number of animal service calls were 1,883 and so far in 2017
there are 1,649 calls. I n 2016, 186 animal related reports and
investigations were conducted, and so far in 2017, 160 reports have been
completed.
There are currently 372 dogs that have registered with the City exclusively
due to the dog's breed. Of the 372 registrations, 216 are pit bull terriers or
a mix of the breed. T here are currently 13 dogs that are registered with the
City as Designated P otentially Dangerous and 12 D angerous Dog
registrations.
Commander Hirman reported that currently both Animal C ontrol Officer
positions are vacant and applicants are being recruited.
The A nimal Control Officers do not followup on all potentially dangerous
dogs based on breed. Having to followup on 372 registered dogs would
be very time consuming. P ro-active measure in the future could be in the
form of more community awareness and education as to the dangerous
dog ordinance and its requirements.
Councilmember P eloza stated the City needs a program to f ollowup on
dangerous dogs.
V.O T HE R D I S C US S I O N I T E MS
There was no other discussion.
V I .NE W B US I NE S S
There was no new business.
V I I .MAT R I X
A .Matrix
Page 9 of 10Page 43 of 109
Councilmember Wagner suggested adding the R E A D Y Program to the
matrix under Health and Human S ervices.
Councilmember P eloza stated the items for Sister Cities, Cemetery, and
Multimedia will be held on J anuary 8, 2018.
Deputy Mayor Wales suggested cancelling the December 26th study
session. T here was no objection from Councilmembers.
I t was noted that the selection of Deputy Mayor will be conducted at the
J anuary 2, 2018 meeting.
V I I I .A D J O UR NME NT
There being no further discussion, the meeting adjourned at 9:28 p.m.
A P P R O V E D this ______ day of J anuary, 2019.
______________________________ _____________________________
B I L L P E L O Z A , D E P UT Y MAYO R Shawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 10 of 10Page 44 of 109
City Council Study Session HHS S FA
March 26, 2018 - 5:30 P M
Council Chambers - City Hall
MINUT E S
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hours after the meeting has concluded.
I .C A L L TO O R D E R
Deputy Mayor Bob B aggett called the meeting to order at 5:30 p.m. in the
Council Chambers of A uburn City Hall, 25 West Main S treet in Auburn.
A .Roll Call
Councilmembers present: Deputy Mayor Bob B aggett, L arry Brown,
Claude DaCorsi, J ohn Holman, Bill P eloza, Yolanda Trout-Manuel and
L argo Wales.
Mayor Nancy Backus and the following department directors and staff
members were present: Director of Human Resources and Risk
Management Rob Roscoe, A ssistant Police Chief Mark Callier, Director of
Finance Shelley Coleman, Director of Public Works I ngrid Gaub,
A ssistant Director of P ublic Works Randy B ailey, Engineering Manager
L isa Tobin, Community Healthcare Consultant P at B ailey, City A ttorney
Daniel Heid, Real P roperty Analyst J osh A rndt, E conomic Development
Manager Doug L ien, Director of Parks & Recreation Daryl Faber, Director
of Administration Dana Hinman Deputy City Clerk Shawn Campbell.
I I .A NNO UNC E ME NT S R E P O RT S A ND P R E S E NTAT I O NS
There was no announcement, report or presentation.
I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .P rivate S ervice L ine Warranty P rogram (30 Minutes) (Gaub)
Manager Tobin and Dennis Lyon with the National L eague of Cities
S ervice presented Council with an update on the P rivate S ervice L ine
Warranty P rogram. Manager Tobin explained the responsibility of the City
and homeowner when service lines need repaired, cost of typical sewer
and water repairs and recapped Councils concerns using the City logo,
potential increase in claims against the City and reluctance sharing
customer contact information.
Mr. Lyon covered the program benefits; helps address aging
infrastructure, no cost for the municipality to participate, free public
awareness campaign, educates homeowners about their lateral line
Page 1 of 4Page 45 of 109
responsibilities and all repairs performed to code by local licensed
contractors. Mr. Lyon also discussed what the coverage includes, their
marketing approach, other municipal partners and the program successes.
Council discussed how the contractors are vetted, Mayor Baker of the City
of K enmore endorses the program and believe that this program would be
a great benefit to the residents and should brought forward for
consideration.
B .Ordinance No. 6680 - B udget A mendment No. 5 (15 Minutes) (Coleman)
A n Ordinance of the City Council of the City of A uburn, Washington, amending
Ordinance No. 6621, the 2017-2018 B iennial B udget Ordinance, as amended by
Ordinance No. 6646, Ordinance No. 6656, Ordinance No. 6665, and Ordinance No.
6666, authorizing amendment to the City of Auburn 2017-2018 B udget as set forth in
S chedule "A" and Schedule "B "
Director Coleman presented Council Budget Amendment No. 5 to the
2017-2018 biennium budget. T he amendment will carry forward capital
projects and other contract budgets that were not completed in 2017 and
to establish budget spending authority for new programs and other
changes in 2018.
Council discussed the increased revenues for the P arks Department, the
increased budget for the central parking garage, the proposal for a new
vehicle for Animal Control and early replacement of a sewer truck.
C.E conomic Development Update (20 Minutes) (Hinman)
This item was moved to after the Health and Human services section of
the agenda.
S enior Partner J eff Marchell and Senior Consultant Caroline A lexander
with T I P Strategies and Matt Anderson with Heartland presented Council
with an update on the Ten-Year Economic Development Strategic P lan.
Mr. Marchell reviewed the national trends with the U.S. unemployment rate,
retail and online retail sales, construction rate and priorities for 2018. Ms.
A lexander reviewed trends in A uburn for jobs, unemployment, retail trade,
manufacturing, construction, expected industry growth and commuters. Mr.
A nderson discussed the market assessment, industrial rental rate, vacancy
trends, market capacity, industrial and office development opportunity
areas, recruitment focus and efforts, organization structure and
budget, and implementation progress.
Councilmember Wales suggested the City look at additional annexation
areas.
I V.HE A LT H A ND HUMA N S E RV I C E S D I S C US S I O N I T E MS
A .Healthy Auburn Update (15 Minutes) (Hinman)
Consultant Bailey and Director Hinman provided Council with the B lue
Page 2 of 4Page 46 of 109
Ribbon Committee 2017-2018 annual update and reviewed the strategy
matrix, accomplishments and goals related to behavioral and mental health
issues including; 100% of A uburn P harmacies stock Narcan/Naloxone,
presented R.E.A . D.Y. P rogram (Real E mergency A id Depends on You)
to 500 people in Auburn, sent 35 powerpoint presentations to other
organizations, posted the R.E .A.D.Y. P rogram on F acebook and YouTube
and translated the program into Spanish, created Healthier by the Minute
videos, an annual vaccination program, breast feeding campaign and other
programs related to healthy weight, child health, prevention and treatment
of chronic disease, and programs for special populations including; aging
and veterans.
Council discussed watching the R.E .A.D.Y. P rogram D V D, having a
mental health and veterans care center in Auburn, requested a report on
how many people need housing and mental health assistance, and having
Narcan available in schools.
Councilmember Trout-Manuel called for a recess at 7:25 p.m. and the
meeting reconvened at 7:30 p.m.
B .C D B G 2017 Consolidated Annual P erformance E valuation Report (C A P E R) (10
Minutes) (Hinman)
Director Hinman and Manager Scott presented Council with the year
end Community Development Block Grant (C D B G) report, reviewed the
2017 Consolidated A nnual Performance and Evaluation Report (C A P E R),
and discussed HUD's reporting requirements to receive C D B G funds and
future goals to preserve and provide affordable housing, economic
development and public services.
Councilmember B rown asked if the C D B G funds will continue to be
funded with the Federal budget and was advised by Manager S cott that it
will be the same as previous years.
V.O T HE R D I S C US S I O N I T E MS
Councilmember Trout-Manual advised Council that J udge Tucker would
like to come do a presentation on May 14, 2018 on King County District
Court fees.
V I .NE W B US I NE S S
There was no new business.
V I I .MAT R I X
A .Matrix
Council discussed the Matrix, no changes were made.
Page 3 of 4Page 47 of 109
V I I I .A D J O UR NME NT
There being no further discussion, the meeting adjourned at 8:55 p.m.
A P P R O V E D this 4th day of F ebruary, 2019.
_____________________________ ____________________________
B I L L P E L O Z A , D E P UT Y MAYO R Shawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 4 of 4Page 48 of 109
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the February 17, 2017 Special City Counc il Meeting
Date:
January 30, 2019
Department:
City Counc il
Attachments:
02-17-2017 Minutes
Budget Impact:
Current Budget: $0
Proposed Revis ion: $0
Revis ed Budget: $0
Adminis trative Rec ommendation:
Background Summary:
Reviewed by Counc il Committees :
Counc ilmember:Staff:
Meeting Date:February 4, 2019 Item Number:CA.B
Page 49 of 109
Special City Council Meeting
February 17, 2017 - 2:00 PM
Council Chambers
MINUTES
I. CALL TO ORDER
Mayor Nancy Backus called the special meeting to order at 2:00 p.m. in
the Council Chambers of Auburn City Hall, 25 West Main
ROLL CALL
City Councilmembers present: Deputy Mayor Largo Wales, Bob Baggett,
Claude DaCorsi, John Holman, and Rich Wagner. Councilmember Bill
Peloza arrived at 2:40 p.m. Councilmember Yolanda Trout-Manuel was
excused.
II. DISCUSSION ITEMS
A. Economic Development Strategic Plan
1. Strategic Plan Summary
2. Workshop Format
3. 2017 Retail Activity and Update
4. Review of Goals
5. Prioritize Strategies and Budget Alignment
Economic Development Manager Lein introduced Jeff Marcell from
TIP Strategies and Aaron Farmer from The Retail Coach.
Mr. Marcell explained the priorities for the first two years include
formalizing departmental involvement in strategies, hiring
consultants or position partner organizations for tasks and hiring
additional staff. Each area will have four focus areas; delivery,
product, place and messaging. Each focus area has multiple
strategies to help implement it and each strategy has multiple tasks.
Not all tasks will take the same time or resources, a portion of some
tasks are being completed currently by staff while others are not. If
the City chooses to allocate no addition resources or staffing
the Ten Year Economic Development Strategic Plan will only be
partially achievable.
Mr. Marcell stated Retail Coach suggests the City have a retail focus
area that includes Auburn Way South, Auburn Way North,
Robertson Group property, Lakeland Hills, the downtown area and
the Outlet Collection area. The City will need to identify retailers and
shoppers for each focus area. Retail Coach has identified a retail
gap that identifies sales leakage (when auburn residents purchase
Page 1 of 4
Page 50 of 109
products and services outside the city). The City can use this
information to work with developers to recruit the needed
businesses.
Councilmember DaCorsi asked if there is a plan to tie the retail
focus areas together or keep them separate. Mr. Farmer
stated since the City of Auburn has to provide consumers something
that appeals to them in order to bring the people to the areas, they
recommend looking for ways to tie the retail focus areas together.
Mr. Farmer reviewed the primary retail trade area and the secondary
trade area. Councilmember Wagner stated he believes the City
should use a larger area to attract more businesses.
Mr. Farmer stated the City will need to use the data regarding the
median age of the residents to find businesses to serve those
demographics. Currently residents are spending $1.5 billion outside
the City. He stated as a municipality the City will have to recruit the
businesses. The Retail Coach is focusing on developer recruitment
and retailer development.
Councilmember Wagner stated he does not want to ignore the
internet sales. Mr. Farmer explained only about 10% of all retail
sales are online the remaining 90% of sales are at brick and mortar
locations.
Mr. Marcell reviewed to componets of the Strategic Plan. He started
with the Strategic Opportunity areas; delivery, product, place and
messaging. The performance indicators include the tax base, market
and employment.
Councilmember DaCorsi asked about a city slogan. Mr. Marcell
explained a slogan does not have a great return on investment.
Deputy Mayor Wales stated the slogan "More Then You Imagined"
works well for the parks department. If the City is going to have a
slogan, then there may need to be more than one.
Manager Lein explained that the department directors met and
focused on the four areas of the plan and broke each area down into
tasks. The four focus areas are delivery, product, place and
messaging. He explained that each focus area has multiple
strategies and each strategy has multiple tasks. Not all tasks will
take the same amount of time or resources. Some tasks can be
accomplished with existing staff and some will take additional
employees. If the City does not hire the additional staff the Ten Year
Economic Development Strategic Plan is only partially achievable as
adopted.
Page 2 of 4
Page 51 of 109
Mr. Marcell shared the approach for implementation support for the
first two years. Including formalizing departmental involvement in
strategies, hiring consultants or partners for tasks the City should
not do on its own and hiring additional staff.
Mr. Marcell explained the opportunity areas designated within the
plan; Delivery - a comprehensive service delivery system that
actively identifies and advances economic development
opportunities in Auburn; Product - an inventory of sites, a business
climate and a physical environment that foster business growth and
ensure a resilient employment base; Place - attractive gateways,
impression corridors and destinations that define the character of
Auburn and Messaging - a coordinated marketing and branding
campaign that elevates Auburn's reputation among internal and
external audiences. They discussed the recommended approach for
each opportunity area and the requirements for implementation.
Mayor Backus stated she has asked staff to bring forward the funds
required for the additional staff for Council's consideration.
Councilmember Wagner stated he believes it would help to have a
person whose job is to provide customer advocacy.
Deputy Mayor Wales stated she thought a portion of the business
development position should be dedicated to help business owners
work with the City.
Councilmember DaCorsi asked how the City of Auburn generates
business tourism. Mr. Marcell explained his company will go out and
introduce the business community to Auburn.
Mr. Marcell explained the next steps for his office will be to provide
the TIP Workshop Outcome report including budget
recommendations, department evaluations and implementation
contractors and partners, an ongoing plan for implementation and
action refinement plan and a year-end check in and performance
matrix update and adjustments.
III. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 3:46 p.m.
APPROVED THE ______ DAY OF SEPTEMBER,
2017.
Page 3 of 4
Page 52 of 109
__________________________ ______________________________
NANCY BACKUS, MAYOR Shawn Campbell, Deputy City Clerk
Page 4 of 4
Page 53 of 109
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the January 22, 2019 Regular Counc il Meeting
Date:
January 31, 2019
Department:
Adminis tration
Attachments:
01-22-2019 Minutes
Budget Impact:
Current Budget: $0
Proposed Revis ion: $0
Revis ed Budget: $0
Adminis trative Rec ommendation:
Background Summary:
Reviewed by Counc il Committees :
Counc ilmember:Staff:
Meeting Date:February 4, 2019 Item Number:CA.C
Page 54 of 109
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Page 61 of 109
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers (Coleman)
Date:
January 30, 2019
Department:
City Council
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Approve Claim Vouchers
Background Summary:
Claim vouchers 452445 through 452586 in the amount of $2,234,272.01 and six wire
transfers in the amount of $779,667.05 dated February 4, 2019.
Rev iewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:February 4, 2019 Item Number:CA.D
Page 62 of 109
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers (Coleman)
Date:
January 30, 2019
Department:
City Council
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Approve Payroll Vouchers
Background Summary:
P ayroll check numbers 538331 through 538343 in the amount of $572,118.02, electronic
deposit transmissions in the amount of $1,953,044.89 f or a grand total of $2,525,162.91 for
the period covering January 17, 2019 to January 30, 2019.
Rev iewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:February 4, 2019 Item Number:CA.E
Page 63 of 109
AGENDA BILL APPROVAL FORM
Agenda Subject:
Setting Public Hearing Date for Franchise Renewal (Gaub)
Date:
January 28, 2019
Department:
Public Works
Attachments:
Draft Ordinance No. 6709
Franchis e Agreement No. 13-37 Ordinance No.
6491
Ordinance No. 6575
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council sets the date of the Public Hearing for renewal of Franchise Agreement No. 13-
37 for T-Mobile West, LLC.
Background Summary:
City Council sets the date of the public hearing for renewal of Franchise Agreement No. 13-
37 for T-Mobile West, LLC for February 19, 2019 at 7:00 pm in Council Chambers.
T-Mobile West, LLC has applied for renewal to their existing Franchise Agreement to
continue to operate within the City’s rights of way a wireless telecommunications system at
specific locations within the City. Per Auburn City Code Chapter 20.06.140 a public hearing
shall be held prior to granting or denying renewal of a Franchise Agreement.
Draft Ordinance No. 6709, Franchise Agreement No. 13-37 Ordinance No. 6491, and
Ordinance No. 6575 are attached as back up documentation.
Rev iewed by Council Committees:
Councilmember:Staff:Gaub
Meeting Date:February 4, 2019 Item Number:CA.F
Page 64 of 109
------------------------------
Draft Ordinance No. 6709
T-Mobile Franchise Agreement Renewal
December 19, 2018
Page 1 of 4
ORDINANCE NO. 6 7 0 9
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE RENEWAL
OF ORDINANCE NO. 6491 AND ORDINANCE NO. 6575 FOR
T-MOBILE WEST LLC, FRANCHISE AGREEMENT NO. 13-37
FOR A WIRELESS TELECOMMUNICATIONS SYSTEM
WHEREAS, on February 18, 2014, the City Council adopted Ordinance No.
6491, granting a site specific wireless telecommunications franchise to T-Mobile
West LLC; and,
WHEREAS, on January 19, 2016, the City Council adopted Ordinance No.
6575, amending Ordinance No. 6491 and adding an additional wireless site
location to T-Mobile West LLC’s franchise agreement,
WHEREAS, T-Mobile West LLC wishes to renew said Franchise Agreement
for an additional five year term; and
WHEREAS, following proper notice, the City Council held a public hearing
on T-Mobile West LLC’s request for renewal of Ordinance No. 6491 and Ordinance
No. 6575, at which time representatives of T-Mobile West LLC and interested
residents were heard in a full public proceeding affording opportunity for comment
by any and all persons desiring to be heard; and
WHEREAS, based upon the foregoing recital clauses and from information
presented at such public hearing and from facts and circumstances developed or
discovered through independent study and investigation, the City Council now
deems it appropriate and in the best interest of the City and its residents that the
Page 65 of 109
------------------------------
Draft Ordinance No. 6709
T-Mobile Franchise Agreement Renewal
December 19, 2018
Page 2 of 4
renewal of Ordinance No. 6491 and Ordinance No. 6575 be granted to T-Mobile
West LLC.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. The City approves T-Mobile West LLC’s application for renewal
for one five-year period as provided for in Section 3 of Ordinance No. 6491, a copy
of which is attached as Exhibit A, under the conditions set forth in this Ordinance.
Such five-year renewal period will commence on the effective date of this
Ordinance.
Section 3. T-Mobile West LLC will, within thirty (30) days after the effective
date of this Ordinance, file with the City, a fully executed Statement of Acceptance
of this Ordinance, which written acceptance will be Exhibit B, attached and
incorporated by this this reference.
Section 4. This Ordinance supersedes Ordinance No. 6491 and
Ordinance No. 6575 to the extent that it contains terms and conditions that change,
modify, delete, add to, supplement or otherwise amend the terms and conditions
of Ordinance No. 6491 and Ordinance No. 6575. All other provisions of Ordinance
No. 6491 and Ordinance No. 6575 remain unchanged and in full force and effect.
Section 5. Implementation. The Mayor is authorized to implement such
administrative procedures as may be necessary to carry out the directions of this
legislation.
Page 66 of 109
------------------------------
Draft Ordinance No. 6709
T-Mobile Franchise Agreement Renewal
December 19, 2018
Page 3 of 4
Section 6. Severability. The provisions of this ordinance are declared to
be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the remainder
of this ordinance, or the validity of its application to other persons or circumstances.
Section 7. Effective date. This Ordinance will take effect and be in force
five days from and after its passage, approval and publication as provided by law.
INTRODUCED: ___________________
PASSED: ________________________
APPROVED: _____________________
________________________________
NANCY BACKUS, MAYOR
ATTEST:
___________________________
Shawn Campbell, City Clerk
APPROVED AS TO FORM:
__________________________
Steven Gross, City Attorney
Published: _______________
Page 67 of 109
------------------------------
Draft Ordinance No. 6709
T-Mobile Franchise Agreement Renewal
December 19, 2018
Page 4 of 4
EXHIBIT “B”
STATEMENT OF ACCEPTANCE
T-Mobile West LLC., for itself, its successors and assigns, hereby accepts and
agrees to be bound by all lawful terms, conditions and provisions of the Franchise
Agreement, Ordinance No. 6491 and Ordinance No. 6575, attached hereto and
incorporated herein by this reference as amended by Ordinance No. 6709.
T-Mobile West LLC
12920 SE 38th Street
Bellevue, WA 98006
By: Date:
Name:
Title:
STATE OF _______________)
)ss.
COUNTY OF _____________ )
On this ____ day of _______________, 2019, before me the undersigned, a
Notary Public in and for the State of __________, duly commissioned and sworn,
personally appeared, __________________ of _________, the company that
executed the within and foregoing instrument, and acknowledged the said
instrument to be the free and voluntary act and deed of said company, for the uses
and purposes therein mentioned, and on oath stated that he/she is authorized to
execute said instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal
on the date hereinabove set forth.
Signature
NOTARY PUBLIC in and for the State of
___________, residing at
MY COMMISSION EXPIRES:
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Brannan Park Baseball Synthetic Turf (Faber)
Date:
January 29, 2019
Department:
Parks/Art and Recreation
Attachments:
Coas t to Coast Certified Propos al
location map
Budget Impact:
Administrativ e Recommendation:
Approve contract for CP1817
Background Summary:
This project allows for the installation of AstroTurf on the extended infield of the Brannan Park
Baseball field. The City of Auburn received a grant from the State of Washington Recreation
Conservation Office (RCO) in an amount of $218,100 as well as King County, in an amount of
$75,000, to assist in funding this project. Total Contract allowance is $611,268.90. The City
of Auburn portion is being funded through Park Impact Fees. Brannan Park is the site of
Auburn Parks only full size baseball field. This project will greatly increase play as field
conditions will greatly improve, especially during the wetter months.
This project authorizes the purchase and installation of approximately 33,150 square feet of
AstroTurf at Brannan Park Baseball Field. Includes Synthetic Turf, Base Work, and
Drainage. Project to be completed by Coast to Coast Turf and purchased through the
National IPA Cooperative Contract #R162201
Rev iewed by Council Committees:
Councilmember:Staff:Faber
Meeting Date:February 4, 2019 Item Number:CA.G
Page 97 of 109
Quotation For:
Brannan Park
Synthetic Turf Infield
Page 98 of 109
www.c2cturf.com www.astroturf.com
RE: CERTIFIED PROPOSAL NUMBER - R162201-WA-19366 - Brannan Park
Dear Auburn Parks and Recreation:
Thank you for your consideration in accessing and potentially utilizing a National IPA cooperative contract. Each
contract in the National IPA portfolio has been competitively solicited and publicly awarded by a government/education
entity.
For those contracts that utilize proposals, particularly contracts for facility and construction projects, we have
implemented the National IPA Certified Proposal Number (CPN) system, a proposal registration program. This new
system will track transactions from the initial proposal stage to the completion of each project, and provide consistency
and faster service for your agency. It will also allow us to assist you with verification of contract compliance and
consistency.
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THE CPN PROCESS
Awarded contract suppliers register your project with National IPA and receive a CPN. That CPN (noted above) should
be prominently displayed on proposal(s) utilizing the cooperative contract. The CPN will also alert our dedicated and
experienced National IPA team, who will work to support you and the awarded supplier during the process.
Your National IPA representative is Shelley Andrews can be contacted at shelley.andrews@nationalipa.org or
509-998-1503.
Thank you for your participation with National IPA.
Sincerely,
The National IPA Team
Page 100 of 109
October 8, 2018
To Daryl and Jamie,
Coast to Coast Turf (WA License # COASTCT863lt), an authorized distributor of
Astroturf is pleased to submit the following budget proposal purchase through National IPA
Cooperative Contract #R162201 for approximately 33,150 square feet of AstroTurf
Diamond Series RBI Synthetic Turf , Base Work and Drainage at Brannan Park in Auburn
Washington.
Synthetic Turf:
Infield – Approximately 33,150 Sq Ft:
AstroTurf Diamond Series OPS Infield- $168,000.00
ERA Game Mound and 6 Velcro Inserts- $6,200,00
ERA Batter’s Box Velcro Inserts (4 Sets)- $4,000.00
ERA Catchers Box Velcro Inserts (4 Sets)- $4,000.00
10’ Outfield Apron – Approximately 2,570 Sq Ft:
RootZone Diamond Blend- $12,000.00
Page 101 of 109
Synthetic Turf Inclusions:
• Samples, submittal information, and shop drawings as required
• Visual inspection of the sub-base constructed by others
• AstroTurf Diamond Series OPS
o 1 5/8” RootZone Diamond Blend 52 Ounce – Green Turf
o 1 1/8” RootZone Diamond I 52 Ounce – Brown Turf
o ERA RootZone Diamond 80 Ounce Velcro Inserts– Pitcher, Batters Boxes, Catchers Boxes
• Installation of AstroTurf Diamond Series OPS by manufacturer-certified crews
• All seams to be Glued
• All inlays to be installed using hotmelt
• An infill of Sand and Ambient SBR at the manufacturer-approved weight and ratio for AstroTurf
Diamond Series OPS
• Payment and performance bonds
• Inlaid Markings:
o Baseball
• Velcro Pitchers Inserts – 6 ERA RootZone 80 Ounce
• Velcro Batters Box Inserts – 4 ERA RootZone 80 Ounce
• Velcro Catchers box Inserts – 4 ERA RootZone 80 ounce
• AstroTurf standard 8 year warranty
• Wages as appropriate in the State of Washington (Prevailing Wage Rates)
• Cleanup and disposal of our debris into dumpsters
Page 102 of 109
Base Work:
Site work Construction approximately 32,120 SF
• General conditions
• Mobilize and demobilize construction site.
• Construct haul road.
• TESC
• Provide temporary fencing and maintain.
• Remove and replace areas of existing fence and restore to same for construction.
• Excavate and dispose of soils off site.
• Supply and install collector drain system.
• Supply and install a 4” perforated piping drain lateral system.
• Supply and install synthetic turf attachment for the perimeter of the synthetic turf.
• Supply and install 140-N geotextile fabric.
• Furnish, fine grade and compact a 6” depth of crushed permeable base course.
• Furnish, fine grade and compact a 2” depth of crushed permeable top course.
• Furnish and install 1 set of bases, plates and anchors.
• Restore natural grass sod.
Lump sum of $337,743.00
Additional 10’ Outfield Apron approximately 2,570 SF
• Excavate sod and dispose.
• Supply and install permeable aggregates to the specifications above.
Lump Sum of $23,756.00
This proposal excludes the following:
1. Protection or repair of damage to concrete and asphalt at access road.
2. Flagging, traffic control and traffic control plans.
3. Engineering, engineering fees, taxes, permits, and permit fees.
4. Handling or disposing of any contaminated, unsuitable, or hazardous materials.
5. Special inspections.
6. Removal of bedrock, digging through bedrock, export and disposal of bedrock.
Page 103 of 109
Proposal includes bonds, prevailing wages and filing fees.
Proposal excludes architecture designing, structural engineering, permits, bonds, WA St Sales Tax, and/or any
not specifically mentioned above.
Proposal is valid for 90 days.
Regards,
Steve Webb
President - Coast to Coast Turf
Direct: (509) 953-1607
Email: steve@coasttocoastturf.com
Website: www.coasttocoastturf.com
AUTHORIZED DISTRIBUTOR OF ASTROTURF®
Page 104 of 109
Page 105 of 109
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5403 (Coleman)
Date:
January 29, 2019
Department:
Finance
Attachments:
Res olution No. 5403
Budget Impact:
Administrativ e Recommendation:
City Council to adopt Resolution No. 5403
Background Summary:
The water fund has approximately $8.2 million of identified project costs in the 6-year capital
facility plan in which bond funding is suitable. In addition, the 2019/2020 biennial budget
contemplates approximately $7.2 million in bond issuances as a capital project funding
source.
The proposed interfund loan authorization will utilize capital reserves in the storm and sewer
funds for a period up to 5 years. Principal and interest repayment will occur following the
subsequent issuance of bonds. Interest on the loan will be assessed at the current rate of
return on investments held in the Washington State Local Government Investment Pool
(LGIP).
The recommendation to utilize an interfund loan for the commencement of these capital
undertakings is founded on three issues.
First, the rate of interest on a bond issue will likely exceed the rate of return on the LGIP. By
leveraging an interfund loan, a benefit is derived on both sides of the equation. Total interest
cost will be lower and the City pays itself rather than a third-party bondholder for this period of
time.
Second, several factors can influence and extend the duration of a project (i.e. bid climate,
availability of project management staff, weather). If bonds are issued on the front end, this
not only drives up interest costs but it also creates pressure to meet federal arbitrage spend
down requirements for any bond issues in excess of $5 million.
Lastly, an interfund loan provides an opportunity to orchestrate the timing, type and amount of
bond issuance. Substantial savings in the form of real dollars and staff time can be achieved
through bank private placement and bond issuance amounts less than $5 million. These
vehicles eliminate costly regulatory requirements (Securities and Exchange Commission,
Internal Revenue Service) and issue costs (bond rating agency review, official statement
preparation).
Rev iewed by Council Committees:
Page 106 of 109
Councilmember:Staff:Coleman
Meeting Date:February 4, 2019 Item Number:RES.A
Page 107 of 109
----------------------------
Resolution No. 5403
January 29, 2019
Page 1 of 2
RESOLUTION NO. 5403
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE TRANSFER OF FUNDS FOR THE PURPOSE
OF MAKING A LOAN OR LOANS FROM THE
SEWER FUND (FUND NO. 431) AND/OR THE
STORM DRAINAGE FUND (FUND NO. 432) TO THE
WATER FUND (FUND NO. 430) FOR UP TO A FIVE-
YEAR PERIOD OF TIME
WHEREAS, the issuance of revenue bonds is planned as a funding
source for carrying out certain Water Fund capital projects during the 2019 –
2024 period as identified in the adopted Capital Facilities Plan; and
WHEREAS, interfund loans can serve as a short-term financing
mechanism to hedge bond arbitrage issues and spend down requirements; and
WHEREAS, the Sewer Fund and Storm Drainage Fund have sufficient
funds from which to transfer monies in an amount not to exceed FIVE MILLION
AND NO/100 DOLLARS ($5,000,000.00) for the purpose of making loans to
cover capital project expenses of the Water Fund; and
WHEREAS, if a loan is made from the Sewer Fund or the Storm Drainage
Fund to the Water Fund, the loan will be repaid at the current rate of investment
return of the Washington State Local Government Investment Pool on the
outstanding balance during the term of the loan; and
WHEREAS, revenue bond issuances are planned for during the 2019 –
2024 period for the purpose of repaying the interfund loan balances.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Page 108 of 109
----------------------------
Resolution No. 5403
January 29, 2019
Page 2 of 2
Section 1. The Mayor or Mayor’s designee is authorized to transfer
funds from the Sewer Fund and/or the Storm Drainage Fund to the Water Fund
when there are insufficient funds available to cover authorized capital expenses
in an amount not to exceed FIVE MILLION AND NO/100 DOLLARS
($5,000,000.00). Any loan will be repaid with an interest rate commensurate with
the rate of investment return of the Washington State Local Government
Investment Pool in effect on the date of the transfer. This authority is effective
from February 1, 2019 through December 31, 2024.
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this legislation.
Section 3. This Resolution will take effect and be in full force on
passage and signatures.
Dated and Signed this _____ day of _________________, 2019.
CITY OF AUBURN
________________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Steven L. Gross, City Attorney
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