HomeMy WebLinkAbout11-27-2017City Council Study Session Finance -
Econ Dev SFA
CITY OF * * * November 27, 2017 - 5:30 PM
Council Chambers - City Hall
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CALL TO ORDER
Deputy Mayor Largo Wales called the meeting to order at 5:30 p.m. in the
Council Chambers of Auburn City Hall located at 25 West Main Street in Auburn.
A. Roll Call
Councilmembers present: Deputy Mayor Largo Wales, Claude DaCorsi,
John Holman, Bill Peloza, Yolanda Trout -Manuel, and Rich Wagner.
Councilmember Bob Baggett was excused.
Mayor Nancy Backus and the following department directors and staff
members were present: Finance Director Shelley Coleman, Human
Resources and Risk Management Director Rob Roscoe, Community
Development and Public Works Director Kevin Snyder, Parks, Arts and
Recreation Director Daryl Faber, Assistant Director of Engineering
Services/City Engineer Ingrid Gaub, Police Commander Mike Hirman,
City Attorney Daniel B. Heid, Traffic Engineer James Webb, Planning
Services Manager Jeff Dixon, Utilities Engineering Manager Lisa Tobin,
Director of Administration Dana Hinman, Innovation and Technology
Director Paul Haugan, Assistant Director of Community Development
Services Jeff Tate, and City Clerk Danielle Daskam.
II. ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS
Councilmember Holman announced he is participating in "No -Shave November"
to bring awareness to men's health and wellness.
Councilmember Peloza noted The Auburn Reporter's article on retiring
Councilmember Rich Wagner.
An additional item regarding Customer Service Dilemmas, was added to the
agenda under Item added I I I.G of the agenda.
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Traffic Calming Program Discussion (Snyder) (20 Minutes)
Assistant Director of Engineering Services/City Engineer Gaub and Traffic
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Engineer Webb presented information on the Traffic Calming Program,
including how traffic calming locations are identified, how staff evaluate
potential traffic calming locations, the measures or options that staff
consider when traffic calming is appropriate, and a summary of the various
traffic calming measures implemented in the last year.
Traffic calming improves safety by reducing speed and changes travel
patterns.
The annual budget for traffic calming measures is $100,000 and is funded
with REET2 funds.
Assistant Director Gaub stated the City receives traffic
concems/complaints from a number of sources, including Individual
citizens/businesses, neighborhood Homeowner's Associations, and
the Auburn Police Department.
The next step is to speak with the individual or group who brought the
concern forward, conduct a radar speed study (24 hrs for 7 days), and then
evaluate the radar data and the road's characteristics.
Assistant Director Gaub stated the City uses its own guidelines and the
National Engineering Standards when evaluating potential traffic calming.
The Nationally Accepted Standard is 85th percentile speed. The City's
traffic calming thresholds are based on 85th percentile speeds -5 mph
over the posted speed limit for local streets and 10 mph over the posted
speed limit for arterial and collector streets.
Appropriate next steps can include:
No action, police enforcement, a neighborhood survey, or installation
of traffic calming features, or any combination of these.
• The road's characteristics: classification, layout — potential diversion
to a parallel street, roadway alignment and grade, transit route, school
bus route, snowplow route, etc.
Is a neighborhood study needed — if the measure identified has the
potential to create noise, inconvenience, or in some other way impact
the neighborhood, the neighborhood residents are surveyed to
determine what the whole neighborhood wants to do. The process
may have started from only one individuals complaint. A majority
response from those that do respond and may take several attempts
to get sufficient response, at least 50% of the neighborhood being
surveyed.
Traffic Engineer Webb discussed the primary traffic calming tools: speed
cushions, raised crosswalks, speed feedback signs, road surface changes
- high friction surface treatment, traffic islands, and roadway narrowing.
Traffic Engineer Webb discussed the pros and cons of each.
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Assistant Director Gaub provided a recap of traffic calming measures
taken in 2017:
• Conducted 40+ speed studies
• Installed Radar Feedback Signs in three locations
• Installed speed cushions on one local street
• Installed High Friction Surface Treatment in one location on a
principal arterial street
• Completed a road diet on one minor arterial street
• Referred 10 areas to Auburn Police for Emphasis on Traffic
Enforcement
Councilmember Peloza recommended a radar speed study on Scenic
Drive. Assistant Director Gaub stated radar speed studies have already
been conducted, and they have not exceeded the 85th percentile to
warrant traffic calming.
Deputy Mayor Wales question whether staff collects post installation data
to determine success. Assistant Director Gaub stated it depends on the
situation, but provided an example on O Street SE where a post radar
speed study revealed a considerable speed reduction.
B. Resolution No. 5330 - Deed Restriction (Snyder) (10 Minutes)
Restrictive Covenant for Mill Creek Restoration Project
Community Development and Public Works Director Snyder presented
Resolution No. 5330, authorizing a deed restriction -restrictive covenant for
City -owned parcels 1221049037, 1221049038, 1221049039 and
1221049007 as a condition of a Washington State Department of Ecology
grant.
In 2014, the City was awarded a $532,000 Competitive Floodplain
Management and Control Grant for the Mill Creek Wetland 5K Ecosystem
Restoration Project for the purchase of approximately 21 acres of land
comprised of four parcels from William M. Calhoun and Carolyn M.
Calhoun. The Washington State Department of Ecology requires the City
to execute and record a deed placing a restrictive covenant on the
purchased properties. The recorded deed restriction is intended to enable
floodplain protection and/or restoration and to prevent future development
of the affected parcels of land.
The resolution will appear before Council at its next regular meeting.
C. Ordinance No. 6667 -2017 Comprehensive Plan Map and Text Amendments (Snyder)
(15 Minutes)
Adopting the 2017 Annual Comprehensive Plan map and text amendments
Planning Services Manager Dixon reviewed Ordinance No. 6667
amending the Comprehensive Plan to include 2017 Annual
Comprehensive Plan Map and Policy/Text Amendments and four
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associated rezones.
At the end of 2015, the City adopted a substantially revised
Comprehensive Plan.
Comprehensive Plan amendments can be initiated by the City and by
private citizens. This year, the City is initiating nine policy/text amendments
and seventeen map amendments. Also, the City received one private -
initiated Plan Map amendment.
The City is limited to amending its Comprehensive Plan once a year,
except in limited circumstances.
Comprehensive Plan amendments are initially reviewed during a public
hearing process before the Planning Commission, who then provides a
recommendation to the City Council. The Planning Commission held
public hearings on October 18 and November 1, 2017. The Planning
Commission recommended approval of all proposed amendments.
Manager Dixon referred to staff report of the agenda packet for a
complete description and depiction of the Comprehensive Plan
amendments:
• P/T #1 —Auburn School District 2017-2023 Capital Facilities Plan
• P/T #2 — Dieringer School District Capital Facilities Plan 2018-2023
• P/T #3 — Federal Way School District 2018 Capital Facilities Plan
• P/T #4 — Kent School District 2017/2018 — 2022/2023 Capital
Facilities Plan
• P/T #5 — City of Auburn 2018-2023 Capital Facilities Plan
• P/T #6 - Remove the discussion of a "Mixed Use" land use
designation from the text of the Plan and from the Land Use Map.
• P/T #7 - Add text to add back the R-5, Residential zoning district
back in as an implementing zone for the "Single Family" Land Use
Designation.
• P/T #8 - Change the title of the land use designation of "Residential
Transition" to "Moderate Density Residential".
• P/T #9 - Add the "R-10, Residential" & R-16, Residential" zoning
districts back as implementing zones for the "Residential Transition"
or if recommended, to the "Moderate Density Residential" Land Use
Designation.
• CPM #1 - Remove the "Mixed Use" land use designation remove
category from the legend of the Land Use Map.
• CPM #2 - Change the mapped land use designation of a 0.98 -acre
city -owned park parcel from "Multiple Family Residential" to
"Institutional".
• CPM #3 - Change the mapped designation of a group of 4 privately -
owned, previously developed parcels from "Downtown Urban
Center" to "Light Industrial".
• CPM #4 Change the mapped designation of south part of 2.15 -
acre, privately -owned, developed parcel from "Residential
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Transition" to "Heavy Commercial".
• CPM #5 - Change the mapped land use designation of 3 parcels (2
privately -owned and 1 city -owned) from the "Open Space" to
"Downtown Urban Center" land use designation.
• CPM #6 - Change the mapped land use designation (and zoning
district) of various city -owned, parks properties from "Open Space"
to "Institutional" land use designation.
• CPM #7 - Change the mapped land use designation of 3 Tribal
parcels from the "Open Space" to the "Institutional" Land Use
designation.
• CPM #8 - Change the mapped land use designation of 2 parcels
from "Single Family Residential" to "Light Commercial" and to
change the zoning designation from "R5, Residential" to "Cl, Light
Commercial" to agree.
• CPM #9 - Change the mapped land use designation of 2 privately
owned vacant parcels at SE comer of SE 312th ST & 121st PL SE
from "Multiple Family Residential: to "Light Commercial".
• CPM #10 - Change the mapped land use designation of a privately
owned 0.91 -acre parcel near the intersection of 124th AV SE & SE
307th PL from "Multiple Family Residential" to "Single Family
Residential"
• CPM #11 - Change the mapped land use designation of a privately -
owned, 13.84 -acre parcel addressed as 521 - 8TH ST SW. from
"Heavy Industrial" to "Light Industrial".
• CPM #12 - Change the mapped land use designation of 7.2 -acre
private parcel located NW of intersection of Mill Pond DR SE and
Kennedy AV SE from "Single Family Residential" to "Multiple Family
Residential".
• CPM #13 - Change the mapped land use designation of a group of
10 adjacent parcels located north side of Auburn WY S, east of
Academy DR SE from "Single Family Residential" to "Multiple
Family Residential".
• CPM #14 - Change the mapped land use designation of 23 parcels
located at various locations in downtown from "Institutional" to
"Downtown Urban Center'.
• CPM #15 - Change the mapped land use designation of numerous
parcels within the Lakeland Hills South PUD from "Residential
Transition" to "Moderate Density Residential" and "Multiple Family
Residential".
• CPM #16 - Change the mapped land use designation of 0.21 -acre
city -owned stormwater facility on the south side of 35th St SE, from
"Institutional" to "Multiple Family Residential".
• CPM #17 - Change the mapped land use designation of an
approximately 0.71 -acre privately -owned parcel located east of end
of B ST SE between 15th and 16th ST SE from "Residential
Transition" to "Multiple Family Residential".
• Nexus Youth & Families to change the mapped land use designation
of 3 parcels from "Single Family" with a "Residential Transition
Overlay" to "Light Commercial" and change the zoning designation
from "R-7, Residential" to "C-1, Light Commercial".
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The Planning Commission recommends City Council approval of the
Comprehensive Plan Amendments PIT #1-9, CPM #1 — 17, and the
private map amendment and the related rezone (zoning map amendments)
associated with CPM #6, #7, & #8 and associated with the private map
amendment.
D. Ordinance No. 6668 - 2018 School Impact Fees (Snyder) (10 Minutes)
Amending Aubum City Code relating to school impact fees
Planning Services Manager Jeff Dixon presented Ordinance No. 6668,
amending City Code to adjust school impact fees.
Chapter 19.02 addresses the establishment, calculation, collection and
amendment of school impact fees within the school districts that are within
the boundaries of the city of Auburn. The four school districts within
Auburn are: Auburn, Dieringer, Federal Way, and Kent.
Ordinance No. 6668 will adjust the school impact fees for 2018 based on
the Capital Facilities Plans submitted by the school districts.
The Capital Facilities Plans that were approved by each of the school
boards contain proposed school impact fees for each of the Districts. The
requests for adjustment of the school impact fees are required to be
submitted concurrent with the submittal of the Capital Facilities Plans. A
separate letter request is only required to be submitted to the City when
the fee adjustment is requested to increase.
Per City Code, the City Council is not obligated to accept the fees
proposed by the School Districts and may establish fees that the Council
determines are more appropriate and consistent with the public's interest in
reasonably mitigating school impacts within the affected portion of the city.
Planning Manager Dixon noted the Dieringer School District is requesting
increases in both single-family dwellings and multiple family dwellings.
The 2018 impact fee for single-family is proposed to be $3,760 (an
increase of $360) and the impact fee for multiple family dwellings is
proposed as $1,081 (a decrease of $678). However, in the past the City
has adopted fees consistent with those assessed by Pierce County.
Pierce County routinely establishes a uniform rate for all districts within
their jurisdiction and only makes yearly adjustments based on the
Consumer Price Index. Therefore, a lesser school impact of $3,485 for
single family residential and $1,081 for multiple family residential is
recommended.
Planning Manager Dixon noted the Federal Way School District Capital
Facilities Plan identifies a significant increase in the single family school
impact fee of $6,842 (a $3,644 increase) and a multiple family dwelling
impact fee of $20,086 (a $11,700 increase). Manager Dixon reported the
Federal Way School District explained two factors contributed to their
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requested changed. The School District stated that for many years no
multiple family dwelling developments occurred, so they were using the
King County average. Subsequently there were three large multi -family
developments that occurred and generated a substantial increase in the
student generation rate for the developments.
Councilmembers discussed the regional impact of Federal Way School
District's multiple family dwelling school impact fee.
The ordinance will be presented to the City Council on December 4th for
action.
E. King County Franchise Fee (Snyder) (10 Minutes)
Utilities Engineering Manager Lisa Tobin presented information on King
County's franchise fees. King County passed Ordinance 18403 that
requires utility providers with franchise facilities in King County's right-of-
way (ROW) to pay an annual fee for use of their ROW. The City of
Auburn's water, sewer, and storm utilities each have a few facilities that are
in unincorporated King County and within the City's utilities service area.
Manager Tobin illustrated three small areas that affect the City's utilities.
The annual fee for the franchise fee is $2,000 to be shared by the three
utilities.
The question before Council is to either pass the fees on to non -City
residents who are water and sewer utility customers or pay the fees from
the utility operating fund and factor it into the rates for all customers.
Councilmember Holman stated the City Council can annex the areas and
avoid the fees from King County. He suggested the City annex the areas.
Assistant Director Gaub noted the most southern area is within the Federal
Way potential annexation area.
Deputy Mayor Wales suggested Finance Director Coleman provide the
estimated cost for the City to be able to bill the customers in the affected
areas.
Councilmembers expressed an interest in discussing annexation of the
areas and the legality of the fee being assessed by King County.
F. Ordinance No. 6669 -Auburn Poet Laureate (Faber) (10 Minutes)
Amending Auburn City Code relating to the Auburn Poet Laureate
Parks, Arts and Recreation Director Faber presented Ordinance No.
6669, which amends Auburn City Code Section 2.82.02 relating to the
Auburn Poet Laureate. The purpose of the amendment is to expand the
residency requirement of the Poet Laureate and allow the selection and
recruitment of a Poet Laureate to be based on their work, the quality and
subject matter, their involvement in the literary community, and how their
experiences and sensibilities could relate to Auburn. The residency
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requirement is extended to North Pierce County and South King County.
At 6:48 p.m., Deputy Mayor Wales recessed the meeting for a brief
intermission. The meeting reconvened at 7:00 p.m.
G. Customer Service Dilemma
Assistant Director of Community Development Services Tate recalled that
on August 28, 2017, staff presented Council with an overview of various
types of development activities. As part of the presentation, he reviewed
typical customer service dilemmas and considerations throughout the
development/construction process. City staff have assembled a series of
real life customer service dilemmas. The first two customer service
dilemmas were discussed on October 9, 2017. Assistant Director Tate
stated staff is not necessarily seeking a directive from Council but to
initiate a discussion about balancing priorities and competing interests.
The following scenarios were discussed:
Scenario 3 dealt with an engineer representing a developer who insists on
submitting development plans for a new project although the submittal
package is incomplete. Many Councilmembers expressed objection to
allow anyone to submit an incomplete development package.
Scenario 4 dealt with a property owner who wishes to convert an older
single family residence to an office for an attorneys office. The zoning
allows for the conversion but the upgrades and increased parking trigger a
requirement that right-of-way improvements must be made. Sidewalks,
landscaping, curbs, power lines, and lighting must all be brought up to
current code. The City Code does not grant authority to staff to waive the
authority. Several Councilmembers commented the Code should be
reviewed to potentially allow staff the discretion to deviate from the
requirements.
IV. FINANCE AND ECONOMIC DEVELOPMENT DISCUSSION ITEMS
Councilmember Rich Wagner, vice chair of the Finance and Economic
Development Special Focus Area, presided over the meeting during discussion
of the Special Focus Area items.
A. Third Quarter 2017 Financial Report (Coleman) (30 Minutes)
Finance Director Coleman presented the third quarter 2017 Financial
Report.
Through September 2017 General Fund revenue totaled $47.4 million
compared to a budget of $46.7 million and $733,000 higher than budget
expectations. General Fund expenditures through the third quarter totaled
$47.9 million compared to a year-to-date budget of $52.5 million,
representing an 8.7% favorable variance.
Director Coleman reviewed the following revenues: property tax, sales
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and use tax, sales tax on construction, utility tax, cable franchise fee, cable
utility tax (new), business licenses, building permits fees,
intergovernmental revenue (grants), charges for services, development
service fees, culture and recreation, fines and penalties, miscellaneous
revenues, real estate excise tax, and pet licensing.
Councilmember Peloza requested information on the police extra duty
contracts.
Councilmember Peloza questioned the amount of unpaid fines. City
Attorney Heid stated the collection of court fines is controlled by King
County District Court, which allows payment over a long period of time.
Finance Director Coleman also reviewed the following funds: Fund 102
Capital Project Expenditures, Fund 103 Local Street Fund, Fund 105
Capital Project Expenditures, utility funds, including discussion of water
revenue versus water sold, and Cemetery.
B. Ordinance No. 6665 -Budget Amendment No. 3 (Coleman) (15 Minutes)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Ordinance No. 6621, the 2017-2018 Biennial Budget, as amended by Ordinance No.
6646 and Ordinance No. 6656, authorizing amendment to the City of Auburn 2017-
2018 Budget as set forth in Schedule "A" and Schedule "B"
Finance Director Coleman presented Ordinance No. 6665, amending the
2017-2018 Biennial Budget. The amendment is the third budget
amendment for the 2017-2018 biennium and the final amendment for
calendar year 2017. All projects/programs are underway and a budget
amendment is requested to ensure sufficient budget authority to meet
anticipated expenditures by year end.
Director Coleman reported the net impact of the amendment across all
funds is $750,000 with approximately $500,000 in solid waste for
increased roll -off revenue and expenditure to reflect increased quantities.
Director Coleman reviewed the summary of proposed budget
adjustments.
C. Council Budget Priorities (Coleman) (30 Minutes)
Councilmember Wagner reported he and Councilmember Baggett
discussed the agenda item, which is preparatory to the 2019-2020 Budget.
Director Coleman referred to the Council's City-wide goals and priorities.
Director Coleman suggested the Council update the goals and priorities to
better define them and identify the strategies and activities to achieve
them.
Director Coleman stated Mayor Backus would like to schedule a budget
workshop to focus on establishing new Council goals, review of the budget
document, and long-term planning for operations and capital. Mayor
Backus stated the budget workshop will be scheduled for sometime in
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February.
V. OTHER DISCUSSION ITEMS
There was no other discussion.
VI. NEW BUSINESS
There was no new business.
VII. MATRIX
A. Matrix
Councilmember Peloza suggested adding a cemetery update, a Sister
Cities update, and a multi -media and website presentation to the matrix.
Councilmember Trout -Manuel suggested adding an update on Court
domestic violence filings to the matrix.
Councilmember Holman suggested adding a presentation on the model
domestic violence firearms program to the matrix.
Councilmember DaCorsi suggested adding a follow-up on homelessness
to the matrix.
VIII. ADJOURNMENT
There being no further discussion, the meeting adjourned at 8:40 p.m.
APPROVED this day of 2019.
BILL PELOZA, DEPUTY MAYOR Shawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(httpY1www.aubumwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
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