HomeMy WebLinkAbout11-13-2017 MinutesCITY OF
AUBURN
WASHINGTON
CALL TO ORDER
November 13, 2017 - 5:30 PM
City Hall Council Chambers
MINUTES
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Councilmember Yolanda Trout -Manuel called the meeting to order at 5:30 p.m.
in the Council Chambers of Auburn City Hall located at 25 West Main Street in
Auburn.
A. Roll Call
Councilmembers present: Bob Baggett, Claude DaCorsi, John Holman,
Bill Peloza, Yolanda Trout -Manuel, and Rich Wagner. Deputy Mayor Largo
Wales was excused.
Mayor Nancy Backus and the following department directors and staff
were present: City Attorney Daniel B. Heid, Community Development and
Public Works Director Kevin Snyder, Director of Engineering
Services/City Engineer Ingrid Gaub, Traffic Engineer James Webb,
Innovation and Technology Director Paul Haugan, Parks, Arts and
Recreation Director Daryl Faber, Finance Director Shelley Coleman,
Assistant Finance Director Kevin Fuhrer, Director of Administration Dana
Hinman, Human Services Manager Joy Scott, and Deputy City Clerk
Shawn Campbell.
ANNOUNCEMENTS REPORTS AND PRESENTATIONS
There was no announcement, report or presentation.
111. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Resolution No. 5317 -Grant Policy Update (10 Minutes) (Coleman)
A Resolution of the City Council of the City of Auburn, Washington, approving the grant
management administrative policy
Assistant Finance Director Fuhrer presented Resolution No. 5317. The
resolution approves revisions to the City's administrative policies as they
relate to grant management.
The City receives federal grant awards which are subject to federal Office
of Management and Budget (OMB) uniform guidance. OMB's uniform
guidance requires non-federal entities to have certain written policies and
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procedures to address the management of grant award funds. Therefore,
it is necessary to revise the existing City's administrative policy.
The purpose of the policies and procedures is to ensure that those within
the organization who carry out the objectives of the award understand:
• the federal statutes, regulations, and terms and conditions of the
award
• how to evaluate and properly monitor compliance
• the steps to take if noncompliance is identified
The revised policy also includes a new section on Code of Conduct.
The resolution will appear before the Council at its next regular meeting for
approval.
B. Resolution No. 5326 (30 Minutes) (Coleman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to execute an addendum to the agreement with the Auburn Valley Humane
Society to provide animal licensing services
Finance Director Coleman presented Resolution No. 5326, approving an
addendum to the current contract with the Auburn Valley Humane Society
(AVHS) to operate an animal shelter and related services. The original
agreement was entered into on January 1, 2012, and runs through
December 31, 2019.
The City currently administers animal licensing using a third party vendor.
The addendum provides for AVHS to undertake animal licensing through
the end of their contract. The annual fee for the new contract provision is
$140,250 plus one time costs for set up. Additional variable costs are
$5.55 per license issued.
Couniclmember Baggett questioned the cost to the city compared to the
current arrangement. Director Coleman responded that the initial cost is a
little more, but over the two to three years of the contract the City will come
out ahead.
C. Ordinance No. 6664 -Property Tax Levy (15 Minutes) (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, establishing the
levy for regular property taxes by the City of Auburn for collection in 2018 for general
city operational purposes in the amount of $21,548,429.00
Finance Director Coleman presented Ordinance No. 6664, which
establishes the property tax levy for collection in 2018 in the amount of
$21,548,429.
The 2018 levy is based on preliminary information from King County, and
represents a one percent increase of the prior year or an increase over the
2017 levy of $209,894 not including new construction and the refund levy.
The estimated increase on new construction is $329,502 and the refund
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levy is $19,654. The levy rate per $1,000 of assessed value is a little over
$2.04.
D. B udget Amend ment #4 (Mid -Biennium Correction) (20 Minutes) (Coleman)
Budget Amendment #4 (Mid -Biennium Correction)
Finance Director Coleman presented Ordinance No. 6666, amending the
2017-2018 Biennial Budget.
Director Coleman explained the ordinance represents the fourth budget
amendment for the biennial budget and the first budget amendment for
2018. The budget amendment was previously reviewed by Council at the
September 25th study session. Changes since the last review include
increased costs associated with the Central Parking Garage and
restoration of funding for projects for which REET funding was diverted to
street preservation projects.
E. Resolution No. 5319-2018 Fee Schedule (15 Minutes) (Heid)
A Resolution of the City Council of the City of Auburn, Washington, amending the City
of Auburn Fee Schedule to adjust for 2018 fees
City Attorney Heid presented Resolution No. 5319, setting the 2018 Fee
Schedule.
Each year, the City reviews the fees for city services to ensure the fees
are consistent with the costs to City. Councilmembers reviewed the
proposed fee schedule for 2018 and discussed the various changes and
updates.
Traffic Impact Fee Update (10 Minutes) (Snyder)
Discuss the recommended update to the transportation impact fee program for 2018
Assistant Director of Engineering Services/City Engineer Gaub and Traffic
Engineer James Webb presented the 2018 Transportation Impact Fee
Update. Assistant Director Gaub explained the impact fee updates are
included in Resolution No. 5319, the 2018 Fee Schedule, previously
discussed. This presentation provides more detail on the updates to the
traffic impact fees.
City Engineer Webb explained the traffic impact fees are updated annually
to be consistent with the projects funding needs identified in the adopted
2018-2023 Transportation Improvement Program (TIP).
The update accounts for changes to the project list, updated funding
needs, and the portion of each projects cost, which is attributable to new
development. The update also accounts for revised growth forecasts
developed as part of the Comprehensive Transportation Plan update.
These changes will ensure that the collection of impact fees is consistent
with the road capacity projects identified in the TIP.
Traffic Engineer Webb reviewed the added and removed TI P projects, the
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increase per trip, and the Downtown Urban Center Zone rate. Traffic
Engineer Webb also shared how the Citys traffic impact fees compare to
other jurisdictions in the state.
G. 2018 VRFA Fee Schedule Update (10 Minutes) (Snyder)
Assistant Director of Community Development Services Jeff Tate
introduced Assistant Chief Kevin Olson and Assistant Fire Marshal Larry
Upton from the Valley Regional Fire Authority (VRFA). Assistant Director
Tate reviewed his memorandum in the agenda packet.
The VRFA is a separate municipal agency and provides fire services to
Auburn, Algona, and Pacific. While VRFA is a separate entity, VRFA has
a role in reviewing development proposals and conducting inspections
during the construction process. Since the VRFA was established in
2007, the VRFA has collected fees for reviewing development plans and
conducting construction inspections. In Auburn, the VRFA fees are
collected by the City and distributed to the VRFA.
The VRFA fees have remained unchanged since 2008. The VRFA's
governing board is considering an update to the VRFA fees to be
consistent with current costs.
Kevin Olson, Assistant Chief with VRFA, reviewed the changes to the
VRFA fee schedule. He noted the proposed fee schedule is a
responsible and accurate calculation that represents the true cost of
providing Fire Marshal Office services, fire ambulance transports, and
public disclosure request processing. Assistant Chief Olson reviewed a
sample project and application of the 2018 fee schedule to the project.
H. Ordinance No. 6659 -SODA Relating to New Gross Misdemeanor Violations
Concerning Drag -related Activities (15 Minutes) (Heid)
An Ordinance of the City Council of the City of Auburn, Washington, amending Section
1.24.010 of the Auburn City Code and creating a new Chapter 9.24 of the Auburn City
Code relating to new gross misdemeanor violations concerning drug-related activities
City Attorney Heid presented Ordinance No. 6659, the Stay Out of
Designated Area (SODA) ordinance.
The ordinance proposes to add a new Chapter 9.24 of the City Code and
seeks to identify certain areas within the city as being subject to an anti-
drug emphasis. Those portions of the city that are identified as anti-drug
emphasis areas could be used as an enforcement tool for people
engaging in illegal drug activity in certain areas could be ordered to stay out
of those areas, and their failing to do so could constitute a public nuisance
and a violation of the law. City Attorney Heid referred to similar ordinances
from the cities of Tacoma, Lakewood, Marysville, Everett, Bothell,
Shoreline, University Place, and Arlington.
City Attorney Heid explained that if a person were convicted of a crime
involving illegal drug activity in a certain area of the city that has been
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identified as a drug emphasis area, the court order in the violation would
include a provision that restricts the violator from returning to that area.
Other than where the violator lives within one of the identified drug
enforcement areas, it would be advantageous for the City, the police and
neighbors to have people restricted from returning to locations where drug
activities were occurring.
The proposed ordinance is a valuable tool for the police, prosecutors and
courts to address recurring illegal drug activities in certain areas.
Councilmembers discussed the designated SODA areas.
At 6:55 p.m., Councilmember Trout -Manuel recessed the meeting for five
minutes for a brief intermission. The meeting reconvened at 7:00 p.m.
Frequency of Special Focus Area Meetings (10 Minutes) (Council)
Councilmember Peloza stated he brought the subject up a while ago. He
stated that rather than holding special focus areas more often, he urged
special focus area chairs to bring an item forward at any time under general
discussion. Councilmember Holman agreed.
Councilmember DaCorsi added it is important to allow staff to bring
forward items of significance during a general discussion session rather
than waiting for a special focus area agenda.
IV. HEALTH AND HUMAN SERVICES DISCUSSION ITEMS
A. Presentation from Bookda Gheisar, King County Immigrant and Refugee Policy &
Strategy Analyst and Tim Warden -Hertz, Northwest Immigrant Rights Project (60
Minutes)
Bookda Gheisar, King County Immigrant and Refugee Policy and Strategy
Analyst, and Tim Warden -Hertz, Directing Attorney with the Northwest
Immigration Rights Project, presented information on advancing equity and
opportunity for King County immigrants.
From 2000 to 2010 King County gained more than 200,000 new
residents, half of which were foreign-bom. New residents speak more than
170 languages. Immigrants have lived and worked all over the world and
add diversity to the local economy, political climate and social fabric.
According to the 2000 census, South King County underwent a more
dramatic shift in racial makeup than any other part of the Puget Sound
region in the past 10 years. New data shows that in City of Bellevue, 39
percent of the citys population is foreign bom - almost double the amount
in King County as a whole, and nearly triple that of Seattle.
In 2009, King County passed Ordinance 16692 providing that individuals
will not be arrested or detained based on any warrant seeking the arrest of
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an individual based on their immigration status. The ordinance also states
that otherwise required by law, any County office, department, employee,
agency, or agent shall not deny access to services to any individual or
family based on immigration status.
Inclusion efforts in 2015 included:
Ordinance 17886, an ordinance that severely limits the ability of US
Immigration and Customs Enforcement (ICE) from detaining an
individual who is in the custody of King County's Department of Adult
and Juvenile Detention. The ordinance restricts the Department of
Adult and Juvenile Detention from honoring civil immigration
detainers except for individuals who have committed one or more
violent crimes.
Welcoming County
Voting Rights: Expand from Chinese and Vietnamese to include
Spanish and Korean
Executive declares support for Syrian refugees
In October of 2015 Office of Equity and Social Justice and Council
brought together a Task Force of 13 members. The task force members
partnered with community based organizations, service providers and
government entities to host more than 20 community conversations. Over
500 people participated in conversations throughout the County.
This process concluded in July of 2016 with a final report and
recommendations from the Task Force to King County.
A major theme from the task force conversations was the desire to be
connected, engaged, healthy and successful. Common barriers that
immigrant and refugee communities face are: discrimination, language and
culture issues, difficulty understanding and navigating systems, insufficient
resources, and invisibility of communities.
Community members proposed changes in the following areas: investing
in immigrant and refugee communities, integration and civic engagement,
increasing government responsiveness, and addressing issues related to
immigration status.
In response to the task force recommendation, King County Executive
Constantine created a commission that works to enhance the integration
of refugees and immigrants culturally, economically, and civically, in order
to strengthen the communities where they live.
The commission supported by a single staff member housed within Office
of Equity and Social Justice. There is a specific focus on understanding
and addressing challenges faced by communities living in suburban cities
and unincorporated areas of the County. The Immigrant and Refugee
Commission and Office act as a hub gathering all critical players together
to achieve greater impact.
Ms. Gheisar stated that in 2017 many of the County's residents are faced
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with the real and potential threat of deportation and heightened racial
profiling in the name of immigration enforcement. Others experience
explicit discrimination or crimes of hate based on national origin and
religion.
King County Executive Constantine and members of the King County
Council are establishing a one-time $1 million fund to create a legal
defense fund.
King County funds have supported: a legal defense fund to support the
naturalization process and fight deportation, develop and distribute "Know
Your Rights" material and training throughout the county, and strengthen
information and response hubs operated by nonprofit organizations so that
everyone in King County knows where to go for resources, alerts, and
opportunities.
Mr. Warden -Hertz, Directing Attorney with the Northwest Immigration
Rights Project in Tacoma, reported his organization focuses on legal
services for persons detained by Immigration Services. The Tacoma
office also provides comprehensive immigration legal services for low-
income people in Washington State. The Northwest Immigration Rights
Project has four offices in Washington State: Seattle, Tacoma,
Wenatchee and Granger.
During the first 100 days of this year, agents with ICE's field office in
Seattle arrested 1,070 people in Washington, Oregon, and Alaska — a 33
percent increase over the same time period last year. The number of
people arrested with no criminal history rose by more than 360 percent.
Immigration reports show there are 446 immigration court cases that are
currently open where the non -citizen is from the Auburn/Federal Way area.
Twenty-three of those were filed in the past 90 days.
According to Mr. Warden -Hertz, Washington strives to be a welcoming
place for immigrants and refugees. Recent changes in federal immigration
policies and practices have caused fear and uncertainty in communities.
Questions have been raised by local governments and other entities
endeavoring to protect immigrants' rights while appropriately responding to
federal authorities.
In April 2017 Washington State Office of the Attorney General, Bob
Ferguson, released guidance on immigration enforcement.
Under Federal law, 8 U.S.C. sec. 1373 prohibits cities from limiting
communication to federal immigration. Executive orders have tried to label
jurisdictions and coerce local cities and local enforcement to be involved in
federal immigration enforcement. Federal Courts have enjoined any
withholding of funds from local jurisdictions as they are likely
unconstitutional under the 10th Amendment. Currently, there is no
jurisdiction in Washington State that violates 1373.
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Mr. Warden -Hertz spoke about statistics for sanctuary versus non -
sanctuary cities.
Ms. Gheisar and Mr. Warden -Hertz responded to questions from Council
on the benefits of putting the City's practice in ordinance form.
B. Community Development Block Grant Action Plan Update (15 Minutes) (Hinman)
Director of Administration Hinman introduced the City's new Human
Services Manager, Joy Scott. Ms. Scott presented the Community
Development Block Grant 2018 Annual Action Plan.
Manager Scott briefly reviewed the Community Development Block Grant
(CDBG) program. The CDBG Entitlement Program provides annual
grants on a formula basis to entitled cities to develop viable urban
communities. Projects must: align with HUD's National Objectives, be
eligible under Housing and Urban Development's (HUD) guidelines, and
benefit low and moderate income persons.
Manager Scott reviewed examples of eligible activities for CDBG funds
and reviewed some of the City's CDBG projects, past and present. She
spoke about the ongoing housing repair program, employment training
programs, healthcare to under and uninsured Auburn residents, small
business assistance, Les Gove Bathroom ADA updgrade, Downtown
Business Facade improvements, and Shaughnessy Park improvements.
Manager Scott reviewed the CDBG administrative requirements, including
a five year Consolidated Plan, eligibility reviews, Annual Action Plans,
Consolidated Annual Performance Evaluation Report (CAPER), annual
subrecipient monitoring, financial management, and project management.
Manager Scott provided an overview of the 2018 Action Plan. The
expected CDBG funding allocation for 2018 is $428,078. The funding will
be allocated among public services, housing repair, and administration.
Following a public comment period and public hearing, the Action Plan will
be presented to Council on December 18th for adoption.
V. OTHER DISCUSSION ITEMS
There was no other discussion.
VI. NEW BUSINESS
There was no new business.
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Councilmember Holman recommended removing the item for Legal
Rights for Undocumented Residents in light of the presentation tonight
from Northwest Immigration Rights Project.
VIII. ADJOURNMENT
There being no further discussion, the meeting adjourned at 8:22 p.m.
APPROVED this \c\ti dayof �c �� �—. �,, 2019.
Cc' c aA)
BILL PELOZA, DEP MY MAYOR Shawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(ht1pY1Www.aubumwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
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