HomeMy WebLinkAbout03-04-2019 CITY COUNCIL AGENDA PACKETCity Council Meeting
March 4, 2019 - 7:00 P M
City Hall Council Chambers
A GE NDA
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I .C AL L T O O RD E R
A .P ledge of Allegiance
B .Roll Call
I I .ANNO UNC E M E NT S, P RO C L AM AT IO NS, AND P RE S E NTAT I O NS
A .Goodwill A mbassadors P roclamation
Mayor Backus to proclaim the designation of Amanda Enz, Miss A uburn 2019, and
A ustin Douglas, Miss Auburn's Outstanding Teen 2019, as "Goodwill A mbassadors for
the City of A uburn."
I I I .AP P O I NT M E NT S
A .Transportation Advisory B oard Reappointments
City Council to confirm the following reappointments to the Transportation Advisory
B oard for three-year terms expiring December 31, 2021:
S teve Carstens
Michael Harbin J r.
(RE C O M M E ND E D AC T I O N: M ove to confirm the Transportation Advisory
Board appointments)
B .Civil Service Commission
City Council to confirm the appointment of S tan Adamski to the Civil Service
Commission for a six-year term to expire December 31, 2024
(RE C O M M E ND E D AC T I O N: M ove to confirm the Transportation Advisory
Board appointment)
C.J unior City Council
City Council to confirm the appointment of J onathan Mulenga to the J unior City Council
for a two-year term to expire August 31, 2020
(RE C O M M E ND E D AC T I O N: M ove to confirm the Transportation Advisory
Board appointment)
D.B usiness I mprovement Area Commitee of Ratepayers
Page 1 of 90
City Council to confirm the appointment of J ohn Rottle to the Business I mprovement
A rea Committee of Ratepayers for a three-year term to expire December 31, 2021.
(RE C O M M E ND E D AC T I O N: M ove to confirm the Business Improvement Area
Committee of Ratepayers appointment)
I V.AG E ND A M O D I F IC AT I O NS
V.C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A .P ublic Hearings
1.Public Hearing to A ccept Comments on the Draft 2019
Stormwater Management P rogram Plan (Gaub)
City Council hold a public hearing to accept comments on the draft 2019
Stormwater Management P rogram Plan
B .Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence - (T here is no correspondence for Council review.)
V I .C O UNC I L AD HO C C O M M IT T E E RE P O RT S
Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council
Committees' progress on assigned tasks and may give their recommendation to the
City Council, if any.
1.F inance Ad Hoc Committee (Chair Wales)
V I I .C O NS E NT AG E ND A
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A .Minutes of the February 26, 2018 and J unuary 28, 2019 S tudy
S essions
B .Minutes of the February 19, 2019 S pecial City Council Meeting
C.Minutes of the February 19, 2019 Regular Council Meeting
D.Claims Vouchers (Coleman)
Claim voucher numbers 452703 through 452865 in the amount of $857,871.19 and
five wire transfers in the amount of $736,744.20 and dated March 4th, 2019.
E .P ayroll Vouchers (Coleman)
P ayroll check numbers 538359 through 538369 in the amount of $559,382.42,
electronic deposit transmissions in the amount of $1,994,836.37 for a grand total of
$2,554,218.79 for the period covering F ebruary 14, 2019 to February 27, 2019.
Page 2 of 90
F.P ublic Works P roject No. C P 1709
A pprove Change Order No. 1 in the amount of $87,450.00 to Contract No. 18-07 for
work on P roject No. C P 1709, Reservoir No.1 S eismic Control Valve
(RE C O M M E ND E D AC T I O N: M ove to approve the Consent Agenda)
V I I I .UNF INIS HE D B US I NE S S
I X.NE W B US I NE S S
X .O RD INANC E S
A .Ordinance No. 6709 (Gaub)
A n Ordinance of the City Council of the City of A uburn, Washington, authorizing the
renewal of Ordinance No. 6491 and Ordinance No. 6575 for T-Mobile West L L C,
Franchise A greement No. 13-37 for a wireless telecommunications system
(RE C O M M E ND E D AC T I O N: M ove to waive Council Rules and
adopt Ordinance No. 6709)
X I .RE S O L UT IO NS
A .Resolution No. 5411 (Hinman)
A Resolution of the City Council of the City of A uburn, Washington, approving the
L odging Tax Grant disbursements recommended by the A uburn L odging Tax Advisory
Committee
(RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5411)
X I I .M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A .From the Council
B .From the M ayor
X I I I .AD J O URNM E NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 3 of 90
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Hearing to Accept Comments on the Draft 2019
Stormwater Management Program Plan (Gaub)
Date:
February 20, 2019
Department:
Public Works
Attachments:
Draft 2019 Stormwater Management Program
Plan
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council hold a public hearing to accept comments on the draft 2019 Stormwater
Management Program Plan.
Background Summary:
A public hearing is required to be held to accept comments on the draft 2019 Stormwater
Management Program Plan (SWMP) that was presented at the February 25, 2019 City
Council Study Session. Written comments have also been accepted through the close of
business March 4, 2019.
Rev iewed by Council Committees:
Councilmember:Staff:Gaub
Meeting Date:March 4, 2019 Item Number:PH.1
Page 4 of 90
Resolution No. 5402
Exhibit “A”
CITY OF AUBURN
2019 STORMWATER MANAGEMENT
PROGRAM PLAN
City of Auburn, WA
March 2019
File: Q1 PDF Page 5 of 90
Table of Contents City of Auburn 2019 SWMP Plan
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TABLE OF CONTENTS
1. INTRODUCTION........................................................................................................................................................ 1
1.1 Overview .......................................................................................................................................................... 1
1.2 Regulatory Background ................................................................................................................................... 1
1.3 City of Auburn Regulated Area ........................................................................................................................ 2
1.4 SWMP Implementation Responsibilities .......................................................................................................... 2
1.5 Document Organization ................................................................................................................................... 2
2. STORMWATER MANAGEMENT PROGRAM ADMINISTRATION ........................................................................... 4
2.1 Permit Requirements ....................................................................................................................................... 4
2.2 Planned 2019 Compliance Activities ................................................................................................................ 4
3. PUBLIC EDUCATION AND OUTREACH .................................................................................................................. 5
3.1 Permit Requirements ....................................................................................................................................... 5
3.2 Planned 2019 Compliance Activities ................................................................................................................ 5
4. PUBLIC INVOLVEMENT AND PARTICIPATION ...................................................................................................... 7
4.1 Permit Requirements ....................................................................................................................................... 7
4.2 Planned 2019 Compliance Activities ................................................................................................................ 7
5. ILLICIT DISCHARGE DETECTION AND ELIMINATION ........................................................................................... 8
5.1 Permit Requirements ....................................................................................................................................... 8
5.2 Planned 2019 Compliance Activities ................................................................................................................ 8
6. CONTROLLING RUNOFF FROM NEW DEVELOPMENT, REDEVELOPMENT, AND CONSTRUCTION SITES .. 10
6.1 Permit Requirements ..................................................................................................................................... 10
6.2 Planned 2019 Compliance Activities .............................................................................................................. 11
7. MUNICIPAL OPERATIONS AND MAINTENANCE ................................................................................................. 12
7.1 Permit Requirements ..................................................................................................................................... 12
7.2 Planned 2019 Compliance Activities .............................................................................................................. 13
8. COMPLIANCE WITH TOTAL MAXIMUM DAILY LOAD REQUIREMENTS ............................................................ 14
8.1 Planned 2019 Compliance Activities .............................................................................................................. 15
9. MONITORING .......................................................................................................................................................... 16
9.1 Permit Requirements ..................................................................................................................................... 16
9.2 Planned 2019 Compliance Activities .............................................................................................................. 16
APPENDIX A ............................................................................................................................................................... 17
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LIST OF TABLES
Table 2-1. 2019 Stormwater Management Administration Program Work Plan ...................................................... 4
Table 3-1. 2019 Public Education and Outreach Work Plan .................................................................................. 6
Table 4-1. 2019 Public Involvement and Participation Work Plan ........................................................................... 7
Table 5-1. 2019 Illicit Discharge Detection and Elimination Work Plan ................................................................... 8
Table 6-1. 2019 Controlling Runoff from Development, Redevelopment, and Construction Sites Work Plan....... 11
Table 7-1. 2019 Municipal Operations and Maintenance Work Plan .................................................................... 13
Table 8-1. 2019 Compliance with TMDL Load Requirements Work Plan ............................................................. 15
Table 9-1. 2019 Water Quality Monitoring Work Plan ........................................................................................... 16
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CITY OF AUBURN 2019
STORMWATER MANAGEMENT PROGRAM PLAN
1. INTRODUCTION
1.1 Overview
This document presents the City of Auburn’s Stormwater Management Program (SWMP). Preparation and
maintenance of this SWMP Plan is required by the Washington State Department of Ecology (Ecology) as a
condition of the Western Washington Phase II Municipal Stormwater Permit (the Phase II Permit). The
Phase II permit covers discharges from regulated small municipal separate storm sewer systems (MS4s). The
SWMP Plan is intended to inform the public of the planned SWMP activities for the upcoming year.
The permit to discharge stormwater is designed to reduce the discharge of pollutants, protect water quality,
and meet the requirements of the federal Clean Water Act.
Appendix A includes acronyms and definitions from the Permit to help the reader understand the City’s
Stormwater Management Program.
1.2 Regulatory Background
The National Pollutant Discharge Elimination System (NPDES) permit program is a requirement of the
federal Clean Water Act, which is intended to protect and restore waters for “fishable, swimmable” uses. The
federal Environmental Protection Agency (EPA) has delegated permit authority to state environmental
agencies, and these agencies can set permit conditions in accordance with and in addition to the minimum
federal requirements. In Washington, the NPDES-delegated permit authority is the Washington State
Department of Ecology (Ecology).
In Washington, municipalities with a population of over 100,000 are designated as Phase I communities and
must comply with Ecology’s Phase I NPDES Municipal Stormwater Permit. Auburn’s population is below
the 100,000 threshold, so the City must comply with the Phase II Municipal Stormwater Permit. About 100
other municipalities in Washington must also comply with the Phase II Permit, as operators of small
municipal separate storm sewer systems (MS4s). Ecology’s Phase II Municipal Stormwater Permit is available
on Ecology’s website at
https://ecology.wa.gov/Regulations-Permits/Permits-certifications/Stormwater-general-permits/Municipal-
stormwater-general-permits/Western-Washington-Phase-II-Municipal-Stormwat-(1)
The Permit allows municipalities to discharge stormwater runoff from municipal drainage systems into the
state’s water bodies (e.g., streams, rivers, lakes, wetlands, and aquifers) as long as municipalities implement
programs to protect water quality by reducing the discharge of “non-point source” pollutants to the
“maximum extent practicable” (MEP) through application of Permit-specified “best management practices”
(BMPs). The BMPs specified in the Permit are collectively referred to as the Stormwater Management
Program (SWMP) and grouped under the following Program components:
Public Education and Outreach
Public Involvement and Participation
Illicit Discharge Detection and Elimination
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1: Introduction City of Auburn 2019 SWMP Plan
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Controlling Runoff from New Development, Redevelopment, and Construction Sites
Municipal Operations and Maintenance
In addition to the SWMP components the Permit contains special conditions covering:
Compliance with Total Maximum Daily Load requirements
Monitoring and Assessment
Reporting Requirements
The Permit issued by Ecology became effective on August 1, 2013, was modified January 16, 2014 and was to
expire on July 31, 2018. Ecology opted to extend the Permit for one year as they prepared the new
permit conditions. In accordance with WAC 173-226-220(3), the 2013 – 2018 permit will remain in
effect during the extension. The Permit requires the City to submit an annual report no later than March
31st of each year on progress in SWMP implementation. The Permit also requires submittal of a SWMP Plan
which describes proposed SWMP activities for the current calendar year. The SWMP Plan is to be updated
annually and be included in the submittal of the previous year’s annual report.
1.3 City of Auburn Regulated Area
The Western Washington Phase II Permit applies to operators of regulated small MS4s that discharge
stormwater to waters of Washington State located west of the crest of the Cascade Range (west of the eastern
boundaries of Whatcom, Skagit, Snohomish, King, Pierce, Lewis and Skamania counties). For cities, the
Permit requirements extend to those areas of each City that drain to MS4s. Most of Auburn drains to MS4s
that ultimately discharge into the Green River, the White River, or Mill Creek. In addition, some portions of
the City drain to public infiltration facilities where the stormwater soaks into the ground.
1.4 SWMP Implementation Responsibilities
The Utilities Engineering Division in the Public Works Department coordinates the overall administration of
efforts to comply with Permit requirements. The work plan tables in each Chapter provide the lead
departments for the associated task. Other major departments/divisions included in the 2019 SWMP
implementation are the Maintenance and Operations (M&O) Division of the Public Works Department,
Community Development (CD), Human Resources (HR), Permit Center, Innovation and Technology (IT),
and Parks.
1.5 Document Organization
The contents of this document are based upon Permit requirements and Ecology’s “Guidance for City and
County Annual Reports for Western Washington, Phase II Municipal Stormwater General Permits.” The
program components of this SWMP are organized as listed in the Permit:
Section 2.0 addresses administering the City’s Stormwater Management Program.
Section 3.0 addresses public education and outreach.
Section 4.0 addresses public involvement and participation.
Section 5.0 addresses illicit discharge detection and elimination.
Section 6.0 addresses controlling runoff from new development, redevelopment, and construction
sites.
Section 7.0 addresses municipal operations and maintenance.
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1: Introduction City of Auburn 2019 SWMP Plan
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Section 8.0 addresses compliance with TMDL requirements.
Section 9.0 addresses monitoring.
Each section includes a summary of the relevant Permit requirements and a table showing the planned
activities for 2019. This document also includes acronyms and definitions in Appendix A for easy reference.
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CITY OF AUBURN 2019
STORMWATER MANAGEMENT PROGRAM PLAN
2. STORMWATER MANAGEMENT PROGRAM ADMINISTRATION
This section of the SWMP describes Permit requirements related to overall Stormwater Management
Program administration, and planned compliance activities for 2019.
2.1 Permit Requirements
The Permit (Section S5.A) requires the City to fulfill the following actions during the 5-year Permit cycle:
Develop and implement a Stormwater Management Program (SWMP) and prepare written
documentation (SWMP Plan) for submittal to Ecology by March 31 of each year. The purpose of the
SWMP is to reduce the discharge of pollutants from the municipal stormwater system to the maximum
extent practicable and thereby protect water quality. The SWMP Plan is intended to inform the public
of the planned SWMP activities for the upcoming calendar year, including any actions to meet the
requirements of S7 Compliance with Total Maximum Daily Load Requirements, and S8 Monitoring.
Implement a program for gathering, tracking, maintaining, and using information to evaluate SWMP
development, implementation and permit compliance and to set priorities.
Coordinate with other permittees on stormwater related policies programs, and projects within
adjacent or shared areas.
Coordinate between City departments to eliminate barriers to compliance with the terms of the permit.
2.2 Planned 2019 Compliance Activities
Auburn has positioned itself to maintain compliance. Table 2-1 presents the proposed work plan for the 2019
SWMP administration activities.
Table 2-1. 2019 Stormwater Management Administration Program Work Plan
Task ID Task Description Lead Compliance
Timeframe
SWMP-1
Revise and update the City’s Stormwater
Management Program Plan (SWMP Plan) to identify
planned SWMP activities for 2019.
Utilities
Engineering
The SWMP submittal is due
by March 31st of each year.
SWMP-2 Track program element implementation. Utilities
Engineering
Annual Reporting is due by
March 31st of each year.
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CITY OF AUBURN 2019
STORMWATER MANAGEMENT PROGRAM PLAN
3. PUBLIC EDUCATION AND OUTREACH
This section describes the Permit requirements related to public education and outreach, and planned
compliance activities for 2019.
3.1 Permit Requirements
The Permit (Section S5.C.1) requires the City to fulfill the following actions during the 5-year Permit cycle:
Prioritize and target education and outreach activities to specified audiences, including the general
public, businesses, residents/homeowners, landscapers, property managers, engineers, contractors,
developers, and land use planners to build general awareness and to effect behavior change with the
intent to reduce or eliminate behaviors and practices that cause or contribute to adverse stormwater
impacts.
Have an outreach program that is designed to improve the target audience’s understanding of the
problem and what they can do to solve it.
Create and/or partner with existing organizations to encourage residents to participate in stewardship
opportunities.
Measure the understanding and adoption of the targeted behaviors for at least one target audience in at
least one subject area. Use the resulting measurements to direct education and outreach resources
most effectively.
Track and maintain records of public education and outreach activities.
3.2 Planned 2019 Compliance Activities
The City plans to continue the program that has been developed over the permit cycle. The target audiences
include:
The general public
Businesses (including home-based and mobile businesses)
Residents/homeowners
Landscapers
Property managers
Engineers, contractors, developers and land use planners
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3: Public Education and Outreach City of Auburn 2016 SWMP Plan
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Table 3-1 presents the work plan for the 2019 SWMP public education and outreach activities.
Table 3-1. 2019 Public Education and Outreach Work Plan
Task ID Task Description Lead Compliance
Timeframe
EDUC-1
Continue collaboration with other NPDES
municipalities through Stormwater Outreach for
Regional Municipalities (STORM) and Puget Sound
Starts Here efforts to promote regional education and
outreach programs.
Utilities
Engineering
Refinements to existing
public education and
outreach activities are on-
going.
EDUC-2
Refine education and outreach strategy to supplement
existing education activities. An example would be
evaluating the current pet waste cleanup education
strategy to determine whether more frequent outreach
is required.
Utilities
Engineering
EDUC-3
Implement new or modify existing education and
outreach activities. An example would be modifying
the school classroom education program.
Utilities
Engineering
EDUC-4
Staff training related to Surface Water Management
Manual Implementation/Technical Standards:
· Permitting
· Plan Review
· Site Inspections
· Maintenance Standards.
Community
Development
and Public
Works
Departments
EDUC-4a
Continue to educate city staff and elected officials on
Low Impact Development stormwater management
techniques.
Public Works
and Community
Development
Departments
Ongoing
EDUC-4b
Educate the general public and developers to develop
a common level of knowledge related to Low Impact
Development stormwater management principles and
techniques.
Public Works
and Community
Development
Departments
Ongoing
EDUC-5
Inform public employees, businesses and the general
public of the hazards associated with illegal
discharges and improper disposal of waste.
Utilities
Engineering Ongoing
EDUC-6
Provide stewardship opportunities such as planting
native plants and invasive species removal at the
Auburn Environmental park.
Community
Development
Department
Ongoing
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CITY OF AUBURN 2019
STORMWATER MANAGEMENT PROGRAM PLAN
4. PUBLIC INVOLVEMENT AND PARTICIPATION
This section describes the Permit requirements related to public involvement and participation, and planned
compliance activities for 2019.
4.1 Permit Requirements
The Permit (Section S5.C.2) requires the City to fulfill the following actions during the 5-year Permit cycle:
Provide ongoing opportunities for public involvement and participation through advisory boards or
commissions, public hearings, watershed committees, public participation in developing rate structures
and budgets, or other similar activities. The public must be able to participate in the decision-making
processes, including development, implementation, and update of the SWMP.
Make the SWMP Plan and Annual Compliance Report available to the public, by posting on the City’s
website. Make any other documents required to be submitted to Ecology in response to Permit conditions
available to the public.
4.2 Planned 2019 Compliance Activities
The City of Auburn has a history of including the public in decision making. Table 4-1 below presents the
work plan for the 2019 SWMP public involvement and participation activities.
Table 4-1. 2019 Public Involvement and Participation Work Plan
Task ID Task Description Lead Compliance
Timeframe
PI-1 Provide public involvement opportunities for annual
SWMP update.
Utilities
Engineering Public involvement
opportunities will be available
before the March 31, 2019
submittal. PI-2 Make SWMP document Report available to public by
posting on the City website.
Utilities
Engineering
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CITY OF AUBURN 2019
STORMWATER MANAGEMENT PROGRAM PLAN
5. ILLICIT DISCHARGE DETECTION AND ELIMINATION
This section describes the Permit requirements related to illicit discharge detection and elimination (IDDE),
and planned compliance activities for 2019.
5.1 Permit Requirements
The Permit (Section S5.C.3) requires the City to fulfill the following actions during the 5-year Permit cycle:
Implement an ongoing program to detect and remove illicit discharges, connections, and improper
disposal, including any spills into the municipal separate storm sewers owned or operated by the City.
Maintain a storm sewer system map, have ordinances that prohibit illicit discharges, and implement an
ongoing program to detect and address illicit discharges.
Publicly list and publicize a hotline or other local telephone number for public reporting of spills and
other illicit discharges. Track illicit discharge reports and actions taken in response through close-out,
including enforcement actions.
Inform public employees, businesses and the general public of hazards associated with illegal
discharges and improper disposal of waste.
Train staff on proper IDDE response SOPs and train municipal field staff to recognize and report
illicit discharges.
Summarize all illicit discharges and connections reported to the City and response actions taken,
including enforcement actions, in the Annual Compliance Report; identify any updates to the SWMP.
5.2 Planned 2019 Compliance Activities
Table 5-1 presents the work plan for 2019 SWMP illicit discharge detection and elimination activities.
Table 5-1. 2019 Illicit Discharge Detection and Elimination Work Plan
Task ID Task Description Lead Compliance
Timeframe
IDDE-1
Continue to implement City-wide IDDE Program and
develop any necessary supplemental IDDE activities.
Enforce ACC 13.48.210 using education and technical
support as a first action and escalating code
enforcement as needed. Publicize a phone number
for public reporting of spills and illicit discharges.
Utilities
Engineering Ongoing
IDDE-2 Continue to review and update storm system map to
address data gaps and Permit requirements.
Utilities
Engineering/IT Ongoing
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5: Illicit Discharge Detection and Elimination City of Auburn 2019 SWMP Plan
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IDDE-3 Provide IDDE training to new hires in Utility
Engineering and Maintenance & Operations.
Utilities
Engineering Ongoing
IDDE-4 Perform IDDE field screening of at least 12% of MS4
annually.
Utilities
Engineering and
M&O
Ongoing
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CITY OF AUBURN 2019
STORMWATER MANAGEMENT PROGRAM PLAN
6. CONTROLLING RUNOFF FROM NEW DEVELOPMENT,
REDEVELOPMENT, AND CONSTRUCTION SITES
This section describes the Permit requirements related to controlling runoff from new development,
redevelopment, and construction sites, and planned compliance activities for 2019.
6.1 Permit Requirements
The Permit (Section S5.C.4) requires the City to fulfill the following actions during the 5-year Permit cycle:
Implement, and enforce a program to reduce pollutants in stormwater runoff (i.e., illicit discharges) to
the municipal separate storm sewer system from new development, redevelopment, and construction
site activities. The program must apply to both private and public projects, including roads, and
address all construction/development-associated pollutant sources.
Have adopted regulations (codes and standards), plan review, inspection, and escalating enforcement
SOPs necessary to implement the program in accordance with Permit conditions, including the
minimum technical requirements in Appendix 1 of the Permit by December 31, 2016.
Review, revise and make effective local development-related codes, rules, standards, or other
enforceable documents to incorporate and require Low Impact Development (LID) principles and
LID best management practices (BMPs) with the intent of making LID the preferred and commonly-
used approach to site development by December 31, 2016.
Participate in watershed-scale stormwater planning under condition S5.C.4.c of the Phase I Municipal
Stormwater General Permit if required.
Have adopted regulations (codes and standards) and processes to verify adequate long-term operations
and maintenance of new post-construction permanent stormwater facilities and BMPs in accordance
with Permit conditions, including an annual inspection frequency and/or approved alternative
inspection frequency and maintenance standards for private drainage systems as protective as those in
Chapter 4 of Volume V of the 2012 Ecology Stormwater Management Manual for Western
Washington by December 31, 2016.
Provide copies of the Notice of Intent (NOI) for construction or industrial activities to representatives
of the proposed new development and redevelopment.
Provide training to staff on the new codes, standards, and SOPs and create public education and
outreach materials.
Record and maintain records of all inspections and enforcement actions by staff.
Summarize annual activities for the “Controlling Runoff” component of the Annual Compliance
Report; identify any updates to the SWMP.
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6: Controlling Runoff from New Development, Redevelopment
and Construction Sites City of Auburn 2019 SWMP Plan
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6.2 Planned 2019 Compliance Activities
The City has a program to help reduce stormwater runoff from new development and construction sites.
Table 6-1 presents the work plan for 2019 SWMP activities related to runoff control for new development,
redevelopment, and construction sites.
Table 6-1. 2019 Controlling Runoff from Development, Redevelopment, and Construction Sites Work
Plan
Task ID Task Description Lead Compliance
Timeframe
CTRL-1
Track and report construction, new development, and
redevelopment permits, inspections and enforcement
actions.
Community
Development/
Permit Center
On-going
CTRL-1a
Prior to clearing and construction, inspect all permitted
development sites that have a high potential for
sediment transport.
Construction On-going
CTRL-1b Inspect all permitted development sites during
construction. Construction On going
CTRL-1c
Inspect all permitted development sites upon
completion of construction and prior to final approval
or occupancy.
Construction Ongoing
CTRL-1d
Inspect all permanent stormwater treatment and flow
control BMPs/facilities and catch basins in new
residential developments every six months until 90%
of the lots are constructed or construction has stopped
and site is fully stabilized.
Construction Ongoing
CTRL-2
Conduct annual inspection of all treatment and flow
control BMPs/facilities (other than catch basins) – i.e.,
private systems.
Utilities
Engineering On-going
CTRL-6
Provide copies of the “Notice of Intent for Construction
Activity” and copies of the “Notice of Intent for
Industrial Activity” to representatives of proposed new
development and redevelopment.
Permit Center Ongoing
CTRL-7
Enforce local ordinances controlling runoff from sites
that are also covered by stormwater permits issued by
Ecology.
Construction
and Code
Enforcement
Ongoing
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CITY OF AUBURN 2019
STORMWATER MANAGEMENT PROGRAM PLAN
7. MUNICIPAL OPERATIONS AND MAINTENANCE
This section describes the Permit requirements related to municipal operations and maintenance, and planned
compliance activities for 2019.
7.1 Permit Requirements
The Permit (Section S5.C.5) requires the City to fulfill the following actions during the 5-year Permit cycle:
Implement an O&M program, with the ultimate goal of preventing or reducing pollutant runoff from
municipal separate stormwater system and municipal O&M activities.
Implement maintenance standards for the municipal separate stormwater system that are at least as
protective as those specified in the 2012 Stormwater Management Manual for Western Washington as
amended in 2014.
Conduct annual inspection of all municipally owned or operated permanent stormwater treatment and
flow control BMPs/facilities and perform maintenance as needed to comply with maintenance
standards.
Inspect all catch basins and inlets owned or operated by the City at least once no later than August 1,
2017 and every two years thereafter. Clean the catch basins if inspections indicate cleaning is needed
to comply with maintenance standards.
Check treatment and flow control facilities after major storms and perform repairs as needed in
accordance with adopted maintenance standards.
Have SOPs in place to reduce stormwater impacts associated with runoff from municipal O&M
activities, including but not limited to streets, parking lots, roads, or highways owned or maintained by
the City, and to reduce pollutants in discharges from all lands owned or maintained by the City.
Train staff to implement the SOPs and document the training.
Prepare Stormwater Pollution Prevention Plans (SWPPPs) for all heavy equipment maintenance or
storage yards identified for year-round facilities or yards, and material storage facilities owned or
operated by the City.
Summarize annual activities for the “Pollution Prevention and Operations and Maintenance for
Municipal Operations” component of the Annual Compliance Report; identify any updates to the
SWMP.
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7.2 Planned 2019 Compliance Activities
Table 7-1 presents the work plan for 2019 SWMP activities related to municipal operations and maintenance.
Table 7-1. 2019 Municipal Operations and Maintenance Work Plan
Task ID Task Description Responsible Schedule Notes
MOM-1
Conduct annual inspection of all treatment and flow
control (other than catch basins) in the public system
and perform maintenance as triggered by the
maintenance standards.
Public Works
Department On-going
MOM-2
Continue catch basin inspections at a rate that
ensures all catch basins are inspected every two
years.
M&O On-going
MOM-2a Clean catch basin as needed based on inspection
results. M&O Ongoing
MOM-3
Perform street sweeping to reduce the amount of
street waste that enters the storm drainage
conveyance system.
M&O Ongoing
MOM-4 Implement SWPPPs at M&O, Parks-GSA, Cemetery
M&O
Parks
Cemetery
Ongoing
MOM-5
Implement Low Impact Development maintenance
standards, levels of service and inspection
procedures adopted in 2016.
Public Works and
Parks
Departments
Ongoing
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CITY OF AUBURN 2019
STORMWATER MANAGEMENT PROGRAM PLAN
8. COMPLIANCE WITH TOTAL MAXIMUM DAILY LOAD
REQUIREMENTS
The federal Clean Water Act requires that Ecology establish “Total Maximum Daily Loads” (TMDL) for
rivers, streams, lakes, and marine waters that don’t meet water quality standards. A TMDL is a calculation of
the maximum amount of a pollutant that a water body can receive and still meet water quality standards.
After the TMDL has been calculated for a given water body, Ecology determines how much each source
must reduce its discharges of the pollutant in order bring the water body back into compliance with the water
quality standards. TMDL requirements are included in the stormwater NPDES permits for discharges into
affected water bodies.
Stormwater discharges covered under this Permit are required to implement actions necessary to achieve the
pollutant reductions called for in applicable TMDLs. Applicable TMDLs are those approved by the EPA
before the issuance date of the Permit or which have been approved by the EPA prior to the issue date of the
Permit or the date Ecology issues coverage under the Permit, whichever is later. Information on Ecology’s
TMDL program is available on Ecology’s website at https://ecology.wa.gov/Water-Shorelines/Water-
quality/Water-improvement/Total-Maximum-Daily-Load-process .
In accordance with Permit condition S7 Compliance with Total Maximum Daily Load Requirements the City
must comply with the following TMDL.
Name of TMDL Puyallup Watershed Water Quality Improvement Project
Document(s) for
TMDL
Puyallup River Watershed Fecal Coliform Total Maximum Daily Load – Water Quality
Improvement Report and Implementation Plan, June 2011, Ecology Publication No. 11-10-
040. https://fortress.wa.gov/ecy/publications/SummaryPages/1110040.html
Location of
Original 303(d)
Listings
Puyallup River 16712, 7498, White River 16711, 16708, 16709, Clear Creek 7501,
Swan Creek 7514, Boise Creek 16706
Area Where TMDL
Requirements
Apply
Requirements apply in all areas regulated under the Permittee’s municipal
stormwater permit and discharging to water bodies listed within the specific
requirement in this TMDL section.
Parameter Fecal Coliform
EPA Approval
Date
September 2011
MS4 Permittee Phase I Permit: King County, Pierce County
Phase II Permit: Auburn, Edgewood, Enumclaw, Puyallup, Sumner
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8. Compliance with Total Maximum Daily Load Requirements City of Auburn 2019 SWMP Plan
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Actions required of the City under this TMDL include:
· Beginning no later than October 1, 2013, conduct twice monthly wet weather sampling of
stormwater discharges to the White River at Auburn Riverside High School to determine if specific
discharges from Auburn’s MS4 exceed the water quality criteria for fecal coliform bacteria.
o Data shall be collected for one wet season.
o Data shall be collected in accordance with an Ecology-approved QAPP.
o Data collected since EPA TMDL approval can be used to meet this requirement.
These actions have been completed.
· For any of the outfalls monitored, showing discharges that exceed water quality criteria for primary
contact recreation: designate those areas discharging via the MS4 of concern as high priority areas for
illicit discharge detection and elimination efforts and implement the schedules and activities identified
in S5.C.3 of the Western Washington Phase II permit for response to any illicit discharges found
beginning no later than August 1, 2014.
This action has been completed.
· Install and maintain pet waste education and collection stations at municipal parks and other
Permittee owned and operated lands adjacent to streams. Focus on locations where people
commonly walk their dogs.
8.1 Planned 2019 Compliance Activities
Table 8-1 presents the work plan for 2019 SWMP activities related to TMDL requirement compliance.
Table 8-1. 2019 Compliance with TMDL Load Requirements
Task ID Task Description Responsible Schedule Notes
TMDL - 1
Include summary of activities conducted in TMDL
area to address TMDL parameter (fecal coliform) with
annual report to Ecology.
Utilities
Engineering March 31, 2019
TMDL-2
Maintain pet waste education and collection stations
at municipal parks and other public lands adjacent to
the White River and its tributaries.
Parks
Department On-going
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CITY OF AUBURN 2019
STORMWATER MANAGEMENT PROGRAM PLAN
9. MONITORING
This section describes the Permit requirements related to water quality monitoring, and planned compliance
activities for 2019.
9.1 Permit Requirements
The Permit (Section S8) requires the City to either conduct Status and Trends Monitoring, and Effectiveness
Studies, or pay annually into a collective fund to implement monitoring through the Regional Stormwater
Monitoring Program (RSMP). The RSMP was renamed in 2017 and is now called SAM (Stormwater Action
Monitoring), other than a new name the program remains the same. The City committed in 2013 to pay
$45,096.00 annually into the collective RSMP monitoring fund for both Status and Trends Monitoring and
Effectiveness Studies.
All permittees are required to pay into the RSMP to implement the RSMP Source Identification Information
Repository (SIDIR). Auburn’s annual payment will be $2,614.00.
During the one year permit extension these payments will remain the same and are due to the Department of
Ecology by August 15th each year.
The City is required to provide the following monitoring and/or assessment data in each annual report:
A description of any stormwater monitoring or studies conducted by the City during the reporting
period. If stormwater monitoring was conducted on behalf of the City, or if studies or investigations
conducted by other entities were reported to the City, a brief description of the type of information
gathered or received shall be included in the annual report.
9.2 Planned 2019 Compliance Activities
Table 9-1 presents the work plan for 2019 SWMP monitoring activities.
Table 9-1. 2019 Water Quality Monitoring Work Plan
Task ID Task Description Lead Compliance
Timeframe
MNTR -1
Pay $47,710.00 annually into the RSMP collective
fund for implementation of Status and Trends
Monitoring, Effectiveness Studies, and the Source
Identification Information Repository.
Utilities
Engineering
Annual payment due by
August 15th.
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APPENDIX A
Acronyms and Definitions
The following definitions and acronyms are taken directly from the Phase II Permit and are reproduced here
for the reader’s convenience.
40 CFR means Title 40 of the Code of Federal Regulations, which is the codification of the general and
permanent rules published in the Federal Register by the executive departments and agencies of the
federal government.
AKART means all known, available, and reasonable methods of prevention, control and treatment. See
also State Water Pollution Control Act, chapter 90.48.010 RCW and chapter 90.48.520 RCW.
All known, available and reasonable methods of prevention, control and treatment refers to the State
Water Pollution Control Act, chapter 90.48.010 RCW and chapter 90.48.520 RCW.
Applicable TMDL means a TMDL which has been approved by EPA on or before the issuance date of
this Permit, or prior to the date that Ecology issues coverage under this Permit, whichever is later.
Beneficial Uses means uses of waters of the state which include but are not limited to use for
domestic, stock watering, industrial, commercial, agricultural, irrigation, mining, fish and wildlife
maintenance and enhancement, recreation, generation of electric power and preservation of
environmental and aesthetic values, and all other uses compatible with the enjoyment of the public
waters of the state.
Best Management Practices are the schedules of activities, prohibitions of practices, maintenance
procedures, and structural and/or managerial practices approved by Ecology that, when used singly
or in combination, prevent or reduce the release of pollutants and other adverse impacts to waters
of Washington State.
BMP means Best Management Practice.
Bypass means the diversion of stormwater from any portion of a stormwater treatment facility.
Census defined urban area means Urbanized Area.
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Circuit means a portion of a MS4 discharging to a single point or serving a discrete area
determined by traffic volumes, land use, topography or the configuration of the MS4.
Component or Program Component means an element of the Stormwater Management Program listed
in S5 Stormwater Management Program for Cities, Towns, and Counties or S6 Stormwater
Management Program for Secondary Permittees, S7 Compliance with Total Maximum Daily Load
Requirements, or S8 Monitoring of this permit.
Conveyance system means that portion of the municipal separate storm sewer system designed or used
for conveying stormwater.
Co-Permittee means an owner or operator of an MS4 which is in a cooperative agreement with at least
one other applicant for coverage under this permit. A Co-Permittee is an owner or operator of a
regulated MS4 located within or in proximity to another regulated MS4. A Co- Permittee is only
responsible for permit conditions relating to discharges from the MS4 the Co- Permittee owns or
operates. See also 40 CFR 122.26(b)(1)
CWA means Clean Water Act (formerly referred to as the Federal Water Pollution Control Act or Federal
Water Pollution Control Act Amendments of 1972) Pub.L. 92-500, as amended Pub. L. 95-217, Pub.
L. 95-576, Pub. L. (6-483 and Pub. L. 97-117, 33 U.S.C. 1251 et.seq).
Director means the Director of the Washington State Department of Ecology, or an authorized
representative.
Discharge Point means the location where a discharge leaves the Permittee’s MS4 through the
Permittee’s MS4 facilities/BMPs designed to infiltrate.
Entity means a governmental body, or a public or private organization.
EPA means the U.S. Environmental Protection Agency.
General Permit means a permit which covers multiple dischargers of a point source category within a
designated geographical area, in lieu of individual permits being issued to each discharger.
Ground water means water in a saturated zone or stratum beneath the surface of the land or below a
surface water body. Refer to chapter 173-200 WAC.
Hazardous substance means any liquid, solid, gas, or sludge, including any material, substance, product,
commodity, or waste, regardless of quantity, that exhibits any of the physical, chemical, or biological
properties described in WAC 173-303-090 or WAC 173-303-100.
Heavy equipment maintenance or storage yard means an uncovered area where any heavy equipment,
such as mowing equipment, excavators, dump trucks, backhoes, or bulldozers are washed or
maintained, or where at least five pieces of heavy equipment are stored on a long- term basis.
Highway means a main public road connecting towns and cities.
Hydraulically near means runoff from the site discharges to the sensitive feature without significant
natural attenuation of flows that allows for suspended solids removal. See Appendix 7 Determining
Construction Site Sediment Damage Potential for a more detailed definition.
Hyperchlorinated means water that contains more than 10 mg/Liter chlorine.
Illicit connection means any infrastructure connection to the MS4 that is not intended, permitted or used
for collecting and conveying stormwater or non-stormwater discharges allowed as specified in this
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permit (S5.C.3 and S6.D.3). Examples include sanitary sewer connections, floor drains, channels,
pipelines, conduits, inlets, or outlets that are connected directly to the MS4.
Illicit discharge means any discharge to a MS4 that is not composed entirely of stormwater or of non-
stormwater discharges allowed as specified in this permit (S5.C.3 and S6.D.3).
Impervious surface means a non-vegetated surface area that either prevents or retards the entry of water
into the soil mantle as under natural conditions prior to development. A non- vegetated surface area
which causes water to run off the surface in greater quantities or at an increased rate of flow from the
flow present under natural conditions prior to development. Common impervious surfaces include,
but are not limited to, roof tops, walkways, patios, driveways, parking lots or stormwater areas,
concrete or asphalt paving, gravel roads, packed earthen materials, and oiled, macadam or other
surfaces which similarly impede the natural infiltration of stormwater.
Land disturbing activity means any activity that results in a change in the existing soil cover (both
vegetative and non-vegetative) and/or the existing soil topography. Land disturbing activities include,
but are not limited to clearing, grading, filling and excavation. Compaction that is associated with
stabilization of structures and road construction shall also be considered land disturbing activity.
Vegetation maintenance practices, including landscape maintenance and gardening, are not
considered land disturbing activity. Stormwater facility maintenance is not considered land disturbing
activity if conducted according to established standards and procedures.
LID means Low Impact Development.
LID BMP means low impact development best management practices.
LID Principles means land use management strategies that emphasize conservation, use of on- site
natural features, and site planning to minimize impervious surfaces, native vegetation loss, and
stormwater runoff.
Low Impact Development means a stormwater and land use management strategy that strives to mimic
pre-disturbance hydrologic processes of infiltration, filtration, storage, evaporation and transpiration by
emphasizing conservation, use of on-site natural features, site planning, and distributed stormwater
management practices that are integrated into a project design.
Low impact development best management practices means distributed stormwater management
practices, integrated into a project design, that emphasize pre-disturbance hydrologic processes of
infiltration, filtration, storage, evaporation and transpiration. LID BMPs include, but are not limited to,
bioretention, rain gardens, permeable pavements, roof downspout controls, dispersion, soil quality and
depth, vegetated roofs, minimum excavation foundations, and water re-use.
Material Storage Facilities means an uncovered area where bulk materials (liquid, solid, granular,
etc.) are stored in piles, barrels, tanks, bins, crates, or other means.
Maximum Extent Practicable refers to paragraph 402(p)(3)(B)(iii) of the federal Clean Water Act which
reads as follows: Permits for discharges from municipal storm sewers shall require controls to reduce
the discharge of pollutants to the maximum extent practicable, including management practices, control
techniques, and system, design, and engineering methods, and other such provisions as the
Administrator or the State determines appropriate for the control of such pollutants.
MEP means Maximum Extent Practicable.
MS4 means municipal separate storm sewer system.
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Municipal Separate Storm Sewer System means a conveyance, or system of conveyances
(including roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches,
manmade channels, or storm drains):
(i) Owned or operated by a state, city, town, borough, county, parish, district, association, or other
public body (created by or pursuant to state law) having jurisdiction over disposal of wastes,
stormwater, or other wastes, including special districts under State law such as a sewer district,
flood control district or drainage district, or similar entity, or an Indian tribe or an authorized
Indian tribal organization, or a designated and approved management agency under section 208
of the CWA that discharges to waters of Washington State.
(ii) Designed or used for collecting or conveying stormwater.
(iii) Which is not a combined sewer;
(iv) Which is not part of a Publicly Owned Treatment Works (POTW) as defined at 40 CFR
122.2.; and
(v) Which is defined as “large” or “medium” or “small” or otherwise designated by
Ecology pursuant to 40 CFR 122.26.
National Pollutant Discharge Elimination System means the national program for issuing, modifying,
revoking, and reissuing, terminating, monitoring and enforcing permits, and imposing and enforcing
pretreatment requirements, under sections 307, 402, 318, and 405 of the Federal Clean Water Act, for
the discharge of pollutants to surface waters of the state from point sources. These permits are
referred to as NPDES permits and, in Washington State, are administered by the Washington State
Department of Ecology.
Native vegetation means vegetation comprised of plant species, other than noxious weeds, that are
indigenous to the coastal region of the Pacific Northwest and which reasonably could have been
expected to naturally occur on the site. Examples include trees such as Douglas Fir, western hemlock,
western red cedar, alder, big-leaf maple; shrubs such as willow, elderberry, salmonberry, and salal; and
herbaceous plants such as sword fern, foam flower, and fireweed.
New development means land disturbing activities, including Class IV General Forest Practices that are
conversions from timber land to other uses; structural development, including construction or
installation of a building or other structure; creation of hard surfaces; and subdivision, short
subdivision and binding site plans, as defined and applied in chapter 58.17 RCW. Projects meeting the
definition of redevelopment shall not be considered new development. Refer to Appendix 1 for a
definition of hard surfaces.
New Permittee means a city, town, or county that is subject to the Western Washington
Municipal Stormwater General Permit and was not subject to the permit prior to August 1,
2013.
New Secondary Permittee means a Secondary Permittee that is covered under a municipal
stormwater general permit and was not covered by the permit prior to August 1, 2013.
NOI means Notice of Intent.
Notice of Intent means the application for, or a request for coverage under a General Permit
pursuant to WAC 173-226-200.
Notice of Intent for Construction Activity means the application form for coverage under the
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Construction Stormwater General Permit.
Notice of Intent for Industrial Activity means the application form for coverage under the
General Permit for Stormwater Discharges Associated with Industrial Activities.
NPDES means National Pollutant Discharge Elimination System.
Outfall means a point source as defined by 40 CFR 122.2 at the point where a discharge leaves the
Permittee’s MS4 and enters a surface receiving waterbody or surface receiving waters. Outfall does not
include pipes, tunnels, or other conveyances which connect segments of the same stream or other
surface waters and are used to convey primarily surface waters (i.e., culverts).
Permeable pavement means pervious concrete, porous asphalt, permeable pavers or other forms of
pervious or porous paving material intended to allow passage of water through the pavement section.
It often includes an aggregate base that provides structural support and acts as a stormwater reservoir.
Permittee unless otherwise noted, the term “Permittee” includes city, town, or county Permittee, Co-
Permittee, New Permittee, Secondary Permittee, and New Secondary Permittee.
Physically Interconnected means that one MS4 is connected to another storm sewer system in such a way
that it allows for direct discharges to the second system. For example, the roads with drainage systems
and municipal streets of one entity are physically connected directly to a storm sewer system belonging
to another entity.
Project site means that portion of a property, properties, or right-of-ways subject to land disturbing
activities, new hard surfaces, or replaced hard surfaces. Refer to Appendix 1 for a definition of hard
surfaces.
QAPP means Quality Assurance Project Plan.
Qualified Personnel means someone who has had professional training in the aspects of stormwater
management for which they are responsible and are under the functional control of the Permittee.
Qualified Personnel may be staff members, contractors, or volunteers.
Quality Assurance Project Plan means a document that describes the objectives of an
environmental study and the procedures to be followed to achieve those objectives.
RCW means the Revised Code of Washington State.
Receiving waterbody or receiving waters means naturally and/or reconstructed naturally occurring
surface water bodies, such as creeks, streams, rivers, lakes, wetlands, estuaries, and marine waters,
or ground water, to which infiltration MS4 discharges.
Redevelopment means, on a site that is already substantially developed (i.e., has 35% or more of existing
hard surface coverage), the creation or addition of hard surfaces; the expansion of a building footprint
or addition or replacement of a structure; structural development including construction, installation or
expansion of a building or other structure; replacement of hard surface that is not part of a routine
maintenance activity; and land disturbing activities. Refer to Appendix 1 for a definition of hard
surfaces.
Regional Stormwater Monitoring Program means, for all of western Washington, a stormwater-
focused monitoring and assessment program consisting of these components: status and trends
monitoring in small streams and marine nearshore areas, stormwater management program
effectiveness studies, and a source identification information repository (SIDIR). The priorities and
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scope for the RSMP are set by a formal stakeholder group. For this permit term, RSMP status and
trends monitoring will be conducted in the Puget Sound basin only.
Regulated Small Municipal Separate Storm Sewer System means a Municipal Separate Storm
Sewer System which is automatically designated for inclusion in the Phase II stormwater permitting
program by its location within an Urbanized Area, or by designation by Ecology and is not eligible
for a waiver or exemption under S1.C.
RSMP means Regional Stormwater Monitoring Program.
Runoff is water that travels across the land surface and discharges to water bodies either directly or
through a collection and conveyance system. See also “Stormwater.”
Secondary Permittee is an operator of a regulated small MS4 which is not a city, town or county.
Secondary Permittees include special purpose districts and other public entities that meet the criteria
in S1.B.
Sediment/Erosion-Sensitive Feature means an area subject to significant degradation due to the effect of
construction runoff, or areas requiring special protection to prevent erosion. See Appendix 7
Determining Construction Site Sediment Transport Potential for a more detailed definition.
Shared water bodies means water bodies, including downstream segments, lakes and estuaries that
receive discharges from more than one Permittee.
SIDIR means Source Identification Information Repository.
Significant contributor means a discharge that contributes a loading of pollutants considered to be
sufficient to cause or exacerbate the deterioration of receiving water quality or instream habitat
conditions.
Small Municipal Separate Storm Sewer System means an MS4 that is not defined as “large” or
“medium” pursuant to 40 CFR 122.26(b)(4) & (7) or designated under 40 CFR 122.26 (a)(1)(v).
Source control BMP means a structure or operation that is intended to prevent pollutants from coming
into contact with stormwater through physical separation of areas or careful management of activities
that are sources of pollutants. The SWMMWW separates source control BMPs into two types.
Structural Source Control BMPs are physical, structural, or mechanical devices, or facilities that are
intended to prevent pollutants from entering stormwater. Operational BMPs are non-structural
practices that prevent or reduce pollutants from entering stormwater. See Volume IV of the
SWMMWW (2012) for details.
Stormwater means runoff during and following precipitation and snowmelt events, including surface
runoff, drainage or interflow.
Stormwater Associated with Industrial and Construction Activity means the discharge from any
conveyance which is used for collecting and conveying stormwater, which is directly related to
manufacturing, processing or raw materials storage areas at an industrial plant, or associated with
clearing, grading and/or excavation, and is required to have an NPDES permit in accordance with 40
CFR 122.26.
Stormwater Management Program means a set of actions and activities designed to reduce the discharge
of pollutants from the MS4 to the MEP and to protect water quality, and comprising the components
listed in S5 (for cities, towns and counties) or S6 (for Secondary Permittees) of this Permit and any
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additional actions necessary to meet the requirements of applicable TMDLs pursuant to S7 Compliance
with TMDL Requirements, and S8 Monitoring and Assessment.
Stormwater Treatment and Flow Control BMPs/Facilities means detention facilities, treatment
BMPs/facilities, bioretention, vegetated roofs, and permeable pavements that help meet Appendix 1
Minimum Requirements #6 (treatment), #7 (flow control), or both.
SWMMWW or Stormwater Management Manual for Western Washington means Stormwater
Management Manual for Western Washington (as amended in 2014).
SWMP means Stormwater Management Program.
TMDL means Total Maximum Daily Load.
Total Maximum Daily Load means a water cleanup plan. A TMDL is a calculation of the maximum
amount of a pollutant that a water body can receive and still meet water quality standards, and an
allocation of that amount to the pollutant’s sources. A TMDL is the sum of the allowable loads of a
single pollutant from all contributing point and nonpoint sources.
The calculation must include a margin of safety to ensure that the water body can be used for the
purposes the state has designated. The calculation must also account for seasonable variation in water
quality. Water quality standards are set by states, territories, and tribes. They identify the uses for each
water body, for example, drinking water supply, contact recreation (swimming), and aquatic life support
(fishing), and the scientific criteria to support that use. The Clean Water Act, section 303, establishes
the water quality standards and TMDL programs.
Tributary conveyance means pipes, ditches, catch basins, and inlets owned or operated by the Permittee
and designed or used for collecting and conveying stormwater.
UGA means Urban Growth Area.
Urban Growth Area means those areas designated by a county pursuant to RCW 36.70A.110.
Urbanized Area is a federally-designated land area comprising one or more places and the adjacent
densely settled surrounding area that together have a residential population of at least 50,000 and
an overall population density of at least 1,000 people per square mile. Urbanized Areas are
designated by the U.S. Census Bureau based on the most recent decennial census.
Vehicle Maintenance or Storage Facility means an uncovered area where any vehicles are regularly
washed or maintained, or where at least 10 vehicles are stored.
Water Quality Standards means Surface Water Quality Standards, chapter 173-201A WAC, Ground
Water Quality Standards, chapter 173-200 WAC, and Sediment Management Standards, chapter
173-204 WAC.
Waters of the State includes those waters as defined as "waters of the United States" in 40 CFR Subpart
122.2 within the geographic boundaries of Washington State and "waters of the state" as defined in
chapter 90.48 RCW which includes lakes, rivers, ponds, streams, inland waters, underground waters,
salt waters and all other surface waters and water courses within the jurisdiction of the State of
Washington.
Waters of the United States refers to the definition in 40 CFR 122.2.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the February 26, 2018 and Junuary 28, 2019 Study
Sessions
Date:
February 22, 2019
Department:
City Council
Attachments:
02-26-2018 Minutes
01-28-2019
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:March 4, 2019 Item Number:CA.A
Page 31 of 90
City Council Study Session P W C D S FA
February 26, 2018 - 5:30 P M
Council Chambers - City Hall
MINUT E S
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I .C A L L TO O R D E R
Deputy Mayor Baggett called the meeting to order at 5:32 p.m. in the
Council Chambers of A uburn City Hall, 25 West Main S treet in Auburn.
A .Roll Call
Councilmembers present: Deputy Mayor Bob B aggett, L arry Brown,
Claude DaCorsi, J ohn Holman, Bill P eloza, Yolanda Trout-Manuel and
L argo Wales.
Mayor Nancy Backus and the following department directors and staff
members were present: Director of F inance S helley Coleman, Economic
Development Manager Doug L ien, Planning Services Manager J eff Dixon,
Director of Public Works I ngrid Gaub, Assistant Director of Engineering
S ervices J acob S weeting, Capital & Construction Engineering Manager
Ryan Vondrak, Project Engineer Kim Truong, City Attorney Daniel Heid
and Deputy City Clerk S hawn Campbell.
I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
There was no announcement, report or presentation.
I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .Developer Fee Cost of S ervice S tudy (30 Minutes) (Coleman)
Director Coleman introduced Peter Moy, P rincipal with the F C S group
and S enior A nalyst Paul Quinn who presented Council with an update on
the Developer F ee Cost of Service Study. T hey reviewed the scope of
work to determine the full cost of a development permit or activity, how
A uburn's fees compare to other cities, the different types of fees and
permits for building, planning and engineering; including both direct and
indirect costs, cost recovery policies, next steps to review individual fees
and determine potential impacts of any fee changes and develop
recommended cost recovery policies and fees that are consistent with the
policies.
Council discussed the various types of permits and fees, and who benefits
from the development fees.
Page 1 of 4Page 32 of 90
B .B I A Update (15 Minutes) (Hinman)
Manager L ien introduced B I A B oard Member Giovanni DiQuattro and B I A
Vice Chair Bill Cowart. They provided Council with a B usiness
I mprovement Area (B I A ) update on new business fees, current items
under study, additional security lighting, nightly garbage pickup and removal
of trash containers, hanging planters throughout the entire B I A , lighting in
trees for additional security, new banners on Main S treet and Division
S treet and better maintenance on existing street lights.
Council discussed funding from B I A primarily goes to the Auburn
Downtown A ssociation, additional garbage pickup throughout the City,
planting more trees on Main S treet and adding water and power access in
the downtown core area.
C.Resolution No. 5350 (10 Minutes) (Hinman)
A Resolution of the City Council of the City of A uburn, Washington, approving the
L odging Tax Grant disbursements recommended by the A uburn L odging Tax Advisory
Committee
Manager L ien presented Council with the recommendations for the
proposed grant disbursements from the L odging Tax A dvisory Committee
(LTA C) and discussed the four applications received for grants; Veterans
Day Parade, Petpalooza, Tough Mudder and Seattle P arrot Expo and
recommended their approval.
Council discussed the four applications, amounts requested and approved
amounts.
I V.P UB L I C W O R K S A ND C O MMUNI T Y D E V E L O P ME NT D I S C US S I O N I T E MS
A .Ordinance No. 6675 (10 Minutes) (Tate)
Ordinance No. 6675, City-initiated Rezones to implement previous A nnual
Comprehensive P lan A mendments
Deputy Mayor Baggett called for a 10 minute recess at 6:46 p.m. the
meeting reconvened at 6:54 p.m.
Manager Dixon, reviewed the City initiated zoning map amendment,
rezoning of five parcels in two locations from Downtown Urban Center to
M1 L ight and R-20 Residential Z one to I nstitutional and recommended
approval by Council.
B .Mobile Home Closure Process (20 Minutes) (Tate)
Overview of the City and State regulations that define the requirements and process for
closing an existing mobile home park
Director Tate provided Council with an overview of the City and
Washington State regulations that define the requirements and process for
closing an existing mobile home park, mobile home park owners are
required to contribute funds to a S tate managed mobile home relocation
Page 2 of 4Page 33 of 90
fund, tenants can apply for financial assistance when a mobile home park
is closed, and the exemption offered to mobile home owners whose home
no longer meets modern fire, safety and construction codes.
Council discussed City requirements to move a mobile home and who is
responsible to relocate residents when a mobile home park is closed.
Director Tate advised Council that the owner of the mobile home park is
required to assist residents by providing resources, they are not required
to pay for residents to relocate.
C.Capital P roject S tatus Report (15 Minutes) (Gaub)
Manager Vondrak and E ngineer Truong reviewed the status of the City's
Capital P rojects and expenditures. T here are 34 active projects,
19 in design phase, 16 in construction, 8 additional projects are expected
to enter the construction phase within the next three months. They also
reviewed the citywide patching and overlay sites and benefits of the
project.
Council requested that 8th S treet to Harvey Road be reviewed for
updating.
D.Ordinance No. 6672 (10 Minutes) (Gaub)
A n Ordinance of the City Council of the City of A uburn, Washington, amending Chapter
12.12 of the City Code relating to public sidewalks
Director Gaub and A ssistant Director S weeting reviewed the proposed
changes to the A uburn City Code relating to public sidewalks including;
clarification of the definition of a sidewalk, maintenance, installation and
replacement responsibilities of adjacent property owners and the City, and
the allowance of private irrigation systems within the public right-of-way for
better maintenance of landscaped area.
Council discussed that property owners are responsible for vegetation
areas between their personal fences and the sidewalk.
E .Ordinance No.6679 (10 Minutes) (Gaub)
A n Ordinance of the City Council of the City of A uburn, Washington, amending
S ections 3.10.020, 3.10.025, 3.10.026, 3.12.020, 3.12.030, 3.12.060, 3.12.070 A nd
3.12.080 of the City Code and creating a new Section 3.10.060 of the City Code
relating to public contracting
A ssistant Director S weeting reviewed the proposed changes to A uburn
City Codes 3.10 and 3.12, which would allow the City to more efficiently
and effectively procure and administer consultant and construction
contracts.
Council discussed their concern about property accusation that comes in
over budget, but within the Mayor's signing authority not having to come
back before Council and verified with Director Gaub that the real estate
portion of the amendment would be part of the capital budget process.
Page 3 of 4Page 34 of 90
F.I T Update (15 Minutes) (Haugan)
Director Haugan provided Council with an update on the Digital Parity
project. The Council needs to determine the coverage area, he also
discussed coverage costs, the economic impact of the project, the access
A uburn usage, how locations are chosen for service and the primary focus
is to provide service to students.
Council discussed the coverage rate, which Director Haugan confirmed is
16%, that the cost to date is approximately $30,000 and has been used for
educational platforms only.
V.O T HE R D I S C US S I O N I T E MS
There was no other discussion.
V I .NE W B US I NE S S
There was no new business.
V I I .MAT R I X
A .Matrix
Council discussed the matrix and added a presentation on Court Fees
under Municipal Services and Sign Requirements under Public Works to
the matrix with the dates to be determined.
V I I I .A D J O UR NME NT
There being no further discussion, the meeting was adjourned at 8:49 p.m.
A P P R O V E D this 4th day of March, 2019.
_____________________________ ____________________________
B O B B A G G E T T, D E P UT Y MAYO R Shawn Campbell, Deputy City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 4 of 4Page 35 of 90
City Council Study Session Muni
Serv ices S FA
J anuary 28, 2019 - 5:30 P M
City Hall Council Chambers
A GE NDA
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I .C A L L TO O R D E R
Deputy Mayor Peloza called the meeting to order at 5:30 p.m. in the Council
Chambers of Auburn City Hall, 25 West Main Street in A uburn.
A .Roll Call
Councilmembers present: Deputy Mayor Peloza, B ob Baggett, L arry
B rown, Claude DaCorsi, J ohn Holman, Yolanda Trout-Manuel and L argo
Wales.
Mayor Nancy Backus and the following directors and staff were in
attendance: Director of P ublic Works I ngrid Gaub, Director of I nnovation &
Technology David Travis, City Attorney Steve Gross, Police Chief Bill
P ierson, Director of F inance S helley Coleman, A ssistant Director of
Finance Keven F uhrer and City Clerk S hawn Campbell.
I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
A .S ound Transit Update
Mr. Suzaka from S ound Transit provided Council with an update on the
second S ound Transit parking garage that will be located in the City of
A uburn. Sound Transit will hold another open house later this year. He
reviewed the preferred site for the proposed parking garage and
notification process for acquisition of real property.
I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .New Revenue Options (Coleman) (20 Minutes) (5:35 p.m.)
Director Coleman presented Council with the revenue options for the
2019/2020 General F und budget, the six year forecast, revenue trends,
expenditure trends and fund balances, the current revenue increase
options with Council action, current revenue increases that require voter
approval including a L evy L id L ift, and a B&O Tax.
Councilmember P eloza asked if neighboring jurisdictions parks
Page 1 of 3Page 36 of 90
programs expenses are covered by the revenue generated by their
programing. He stated the City of Auburn's Park Program revenues only
covers 23% of the Parks Program expenses.
Councilmember Trout-Manuel requested information on what neighboring
jurisdictions are doing for B &O taxes. Director Coleman reviewed
neighboring jurisdictions B &O tax revenue.
Councilmember Wales requested a separation of the capital and
operations funds.
B .Resolution No. 5403 (Coleman) (5 Minutes) (5:55 p.m.)
A Resolution of the City Council of the City of A uburn, Washington, authorizing the
transfer of funds for the purpose of making a loan or loans from the sewer fund (fund
no. 431) and/or the storm drainage fund (fund no. 432) to the water fund (fund no. 430)
for up to a five-year period of time
A ssistant Director Fuhrer presented Council with Resolution No. 5403. He
reviewed the benefits of an interfund loan within the City.
Council discussed the interfund loans.
C.S R18 & S R164 East A uburn Access Project (Gaub) (30 Minutes) (6:00 p.m.)
Director Gaub and Ms. A cutanva, a consultant for the Muckleshoot I ndian
Tribe. provided Council with an update on the S R18 and S R164 East Main
A ccess project.
Ms. Acutanva stated the next step is to hold additional public meetings to
update the community on the project and an introduction of the project
concept. S he reviewed the practical design process, the project need,
concept options, concept evaluations criteria, and the project timeline.
I V.MUNI C I PA L S E RV I C E S D I S C US S I O N I T E MS
There were no Municipal S ervices discussion items.
V.O T HE R D I S C US S I O N I T E MS
There was no other discussion items.
V I .NE W B US I NE S S
There was no new business.
V I I .MAT R I X
A .Matrix
Council discussed the Matrix and requested a comparative look at
the Parks Department budget relative to other cities in our area
including revenue, expenditures and Park I mpact F ees for the last five
years, future revenue options and an I nnovation and Technology update.
Page 2 of 3Page 37 of 90
V I I I .E X E C UT I V E S E S S I O N
A .E xecutive S ession
Deputy Mayor Peloza recessed the meeting to an executive session at
7:19 p.m. pursuant to R C W 42.30.110(1)(i) for approximately 10 minutes to
discuss potential litigation.
Deputy Mayor Peloza reconvened the meeting at 7:36 p.m.
I X.A D J O UR NME NT
There being no further discussion, the meeting was adjourned at 8:37 p.m.
A P P R O V E D this 4th day of March, 2019.
____________________________ ____________________________
B I L L P E L O Z A , D E P UT Y MAYO R Shawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 3 of 3Page 38 of 90
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the February 19, 2019 Special City Council Meeting
Date:
February 25, 2019
Department:
Administration
Attachments:
02-19-2019 Special Minutes
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:March 4, 2019 Item Number:CA.B
Page 39 of 90
Special City Council Meeting
February 19, 2019 - 6:00 P M
City Hall Council Chambers
MINUT E S
I .C AL L T O O RD E R
Mayor Nancy Backus called the meeting to order at 6:00 p.m. in the
Council Chambers of A uburn City Hall, 25 West Main S treet in Auburn.
Councilmembers present: Deputy Mayor Bill P eloza, Bob B aggett, Claude
DaCorsi, J ohn Holman and Yolanda Trout-Manuel. Councilmembers L arry
B rown and L argo Wales were excused.
Department directors and staff members present included: City A ttorney
S teve Gross, Director of F inance Shelley Coleman, Assistant F inance
Director Kevin F uhrer, P olice Chief Bill Pierson, D irector of Public Works
I ngrid Gaub, Director of Community D evelopment J eff Tate, Director of
P arks, A rt and R ecreation D aryl F aber, D irector of I nnovation and
Technology David Travis, Human R esources and Risk Management
Candis Martinson and City Clerk S hawn Campbell.
I I .D IS C US S I O N IT E M S
A .Funding Options (Coleman)
Director Coleman presented Council with revenue options. She
reviewed the discussion points including the actions taken to balance the
2019-2020 budget, the items causing the budget deficit, the general fund
revenue forecast for 2019-2024, the revenues that can be increased
without a vote, the revenues options with voter approval, the two types of
levy lid lifts and the Business and Occupation tax options.
Council discussed ways to get citizen involvement in these discussions.
Councilmember Holman requested the communications department
provide ways and ideas for communication with the public.
Councilmember Holman requested staff provide Council with the an
estimate of the impact to their department if Council were to decrease
their budget. Mayor Backus stated Council would need to provide priorities
prior to that presentation on budget cuts. Departments would need to know
if Council intended to cut programs or staff and the areas Council was
interested in making cuts.
Page 1 of 2Page 40 of 90
Councilmember DaCorsi stated Council needs to go back and evaluate
their priorities prior to the next meeting and discussed what Council's
priorities are moving forward.
I I I .AD J O URNM E NT
There being no further business to come before the Council, the meeting
adjourned at 7:02 p.m.
A pproved this 4th day of March, 2019.
_______________________ _____________________________
NA NC Y B A C K US, MAYO R Shawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 2 of 2Page 41 of 90
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the February 19, 2019 Regular Council Meeting
Date:
February 25, 2019
Department:
Administration
Attachments:
02-19-2019 Minutes
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:March 4, 2019 Item Number:CA.C
Page 42 of 90
City Council Meeting
February 19, 2019 - 7:00 P M
City Hall Council Chambers
MINUT E S
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I .C AL L T O O RD E R
A .P ledge of Allegiance
Mayor Nancy Backus called the meeting to order at 7:06 p.m. in the
Council Chambers of A uburn City Hall, 25 West Main S treet in Auburn.
B .Roll Call
Councilmembers present: Deputy Mayor Bill P eloza, Bob B aggett, Claude
DaCorsi, J ohn Holman and Yolanda Trout-Manuel. Councilmembers L arry
B rown and L argo Wales were excused.
Department directors and staff members present included: City A ttorney
S teve Gross, Director of F inance Shelley Coleman, Assistant F inance
Director Kevin Fuhrer, Solid Wates and Recycling S upervisor J oan
Nelson, Director of A dministration D ana Hinman, Police Chief B ill P ierson,
Director of P ublic Works I ngrid Gaub, Director of Community
Development J eff Tate, E nginering A id A mber P rice, Director of Parks,
A rt and Recreation Daryl F aber, Director of I nnovation and Technology
David Travis, Human Resources and Risk Management Candis
Martinson and City Clerk Shawn Campbell.
I I .ANNO UNC E M E NT S, P RO C L AM AT IO NS, AND P RE S E NTAT I O NS
There was no announcement, proclamation or presentation.
I I I .AP P O I NT M E NT S
A .A rts Commission Appointments
City Council to approve the following appointments to the A rts Commission. A ll
appointees will serve a three year term to expire on December 31, 2021.
K elly Gordon
P at J udd
P am Smith
Deputy Mayor Peloza moved and Councilmember Holman seconded to
approved the Arts Commission appointments.
Page 1 of 6Page 43 of 90
MO T I O N C A R R I E D UNA NI MO US LY. 5-0
B .S alary Commission Reappointment
City Council to confirm the reappointment of I saiah J ohnson to the Salary Commission
for a four-year term to expire December 31, 2022.
Deputy Mayor Peloza moved and Councilmember Trout-Manuel seconded
to approved the Salary Commission reappointment.
MO T I O N C A R R I E D UNA NI MO US LY. 5-0
I V.AG E ND A M O D I F IC AT I O NS
There was no modification to the agenda.
V.C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A .P ublic Hearings
1.Public Hearing for renewal of Franchise A greement No.
13-37
City Council to conduct a public hearing to receive public comment
in consideration of renewal of Franchise A greement No. 13-37 for T-Mobile West,
L L C
Engineering Aid Price presented Council with the proposed renewal
of F ranchise Agreement No. 13-37 for T-Mobile West, L L C.
Mayor B ackus opened the public hearing at 7:13 p.m. No one came
forward to speak and the hearing was closed.
B .Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
B ob Z immerman, 33029 46th Place S, A uburn
Mr. Z immerman expressed his frustration with Code E nforcement.
C.Correspondence
There was no correspondence.
V I .C O UNC I L AD HO C C O M M IT T E E RE P O RT S
Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council
Committees' progress on assigned tasks and may give their recommendation to the
City Council, if any.
1.F inance Ad Hoc Committee (Chair Wales)
Councilmember DaCorsi, Vice Chair of the F inance ad hoc committee,
Page 2 of 6Page 44 of 90
reported he and Councilmember Wales have reviewed the claims and
payroll vouchers described on the Consent Agenda this evening and
recommended their approval.
V I I .C O NS E NT AG E ND A
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A .Minutes of the May, 22, 2017, November 13, 2017, November
27, 2017, December 11, 2017, March 26, 2018 Study Session
B .Minutes of the February 17, 2017 S pecial City Council Meeting
C.Minutes of the J anuary 22, 2019 Regular Council Meeting
D.Claims Vouchers (Coleman)
Claim vouchers 452445 through 452586 in the amount of $2,234,272.01 and six wire
transfers in the amount of $779,667.05 dated F ebruary 4, 2019.
Claim vouchers 452587 through voucher #452702 in the amount of $3,133,958.89 and
two wire transfers in the amount of $433,706.58 and dated February 19, 2019.
E .P ayroll Vouchers (Coleman)
P ayroll check numbers 538331 through 538343 in the amount of $572,118.02,
electronic deposit transmissions in the amount of $1,953,044.89 for a grand total of
$2,525,162.91 for the period covering J anuary 17, 2019 to J anuary 30, 2019.
P ayroll check numbers 538344 through 538358 in the amount of $235,471.39,
electronic deposit transmissions in the amount of $1,999,539.64 for a grand total of
$2,235,011.03 for the period covering J anuary 1, 2019 to February 13, 2019.
F.Confirm and Ratify Scheduling of the P ublic Hearing on the
Renewal of a Franchise A greement with T-Mobile West L L C
(Gaub)
Move to ratify and confirm the scheduling of a public hearing renewal of Franchise
A greement No. 13-37 for T-Mobile West, L L C to be held on February 19, 2019.
G.P ublic Works P roject No. C P 1815 (Gaub)
City Council to award Contract No. 19-03, to Transportation S ystems I nc. on their low
bid of $448,147.60 plus Washington S tate sales tax of $3,036.40 for a total contract
price of $451,184.00 for Project No. C P1815, 2018 Citywide A D A and Sidewalk
I mprovements P roject
H.B rannan Park Baseball S ynthetic Turf (Faber)
City Council to award contract for Project C P 1817 to Coast to Coast Turf on their bid
of $611,289 for the purchase, base work and installation of synthetic turf at the B rannan
Page 3 of 6Page 45 of 90
P ark B aseball F ield
Mayor Backus moved the Consent Agenda after the A ppointments on the
agenda.
Deputy Mayor Peloza moved and Councilmember Holman seconded to
approve the consent agenda.
MO T I O N C A R R I E D UNA NI MO US LY. 5-0
V I I I .UNF INIS HE D B US I NE S S
There was no unfinished business.
I X.NE W B US I NE S S
There was no new business.
X .O RD INANC E S
A .Ordinance No. 6711 (Coleman)
A n Ordinance of the City Council of the City of A uburn, Washington, establishing the
local sales and use tax rate for local revitalization financing for 2019
Councilmember Holman moved and Councilmember DaCorsi seconded to
waive the Council Rules and adopt Ordinance No. 6711.
MO T I O N C A R R I E D UNA NI MO US LY. 5-0
X I .RE S O L UT IO NS
A .Resolution No. 5403 (Coleman)
A Resolution of the City Council of the City of A uburn, Washington, authorizing the
transfer of funds for the purpose of making a loan or loans from the sewer fund (fund
no. 431) and/or the storm drainage fund (fund no. 432) to the water fund (fund no. 430)
for up to a five-year period of time
Councilmember Holman moved and Councilmember Trout-Manuel
seconded to adopt Resolution No. 5403.
MO T I O N C A R R I E D UNA NI MO US LY. 5-0
B .Resolution No. 5406 (Coleman)
A Resolution of the City Council of the City of A uburn, Washington, authorizing the
Mayor to execute an agreement between the City of A uburn and S eattle-K ing County
Department of Public Health to implement the 2019-2020 L ocal Hazardous Waste
Management Program and accepting program grant funds
Deputy Mayor Peloza moved and Councilmember B aggett seconded to
adopt Resolution No. 5406.
MO T I O N C A R R I E D UNA NI MO US LY. 5-0
Page 4 of 6Page 46 of 90
C.Resolution No. 5407 (Coleman)
A Resolution of the City Council of the City of A uburn, Washington, authorizing the
Mayor to execute an agreement between the City of A uburn and K ing County to
implement the 2019-2020 Waste Reduction and Recycling Grant P rogram and
accepting program grant funds
Deputy Mayor Peloza moved and Councilmember DaCorsi seconded to
adopt Resolution No. 5407.
MO T I O N C A R R I E D UNA NI MO US LY. 5-0
D.Resolution No. 5408 (Tate)
A Resolution of the City Council of the City of A uburn, Washington, authorizing the
Mayor to execute an I nterlocal Agreement between the City of A uburn, Burien,
Covington, Des Moines, F ederal Way, Kent, Normandy Park, Renton, Tukwila, and
K ing County, for the creation and operation of S outh King Housing and Homeless
P artners (S K HHP)
Councilmember DaCorsi moved and Councilmember Trout-Manuel
seconded to adopt Resolution No. 5408.
MO T I O N C A R R I E D UNA NI MO US LY. 5-0
X I I .M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A .From the Council
Deputy Mayor Peloza reported he attended the P uget S ound Regional
Council Meeting.
Councilmember DaCorsi reported he attended the A ssociation of
Washington Cities Board meeting.
Councilmember B aggett reported he attended the Tacoma P ierce County
B oard of Health meeting.
B .From the M ayor
Mayor Backus expressed her appreciation for the City employees during
the recent snow event. S he stated their hard work, dedication and expertise
helped all the citizens of A uburn.
X I I I .AD J O URNM E NT
There being no further business to come before the Council, the meeting
adjourned at 7:39 p.m.
A pproved this 4th day of March, 2019.
Page 5 of 6Page 47 of 90
_______________________ _____________________________
NA NC Y B A C K US, MAYO R Shawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 6 of 6Page 48 of 90
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers (Coleman)
Date:
February 27, 2019
Department:
Financ e
Attachments:
No Attac hments Available
Budget Impact:
Current Budget: $0
Proposed Revis ion: $0
Revis ed Budget: $0
Adminis trative Rec ommendation:
Approve Claim vouc hers.
Background Summary:
Claim voucher numbers 452703 through 452865 in the amount of $857,871.19 and five wire trans fers in
the amount of $736,744.20 and dated March 4th, 2019.
Reviewed by Counc il Committees :
Counc ilmember:Staff:Coleman
Meeting Date:March 4, 2019 Item Number:CA.D
Page 49 of 90
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers (Coleman)
Date:
February 27, 2019
Department:
Finance
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Approve Payroll Vouchers
Background Summary:
Payroll check numbers 538359 through 538369 in the amount of $559,382.42, electronic
deposit transmissions in the amount of $1,994,836.37 for a grand total of $2,554,218.79 for
the period covering February 14, 2019 to February 27, 2019.
Rev iewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:March 4, 2019 Item Number:CA.E
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1709
Date:
February 27, 2019
Department:
Public Works
Attachments:
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrativ e Recommendation:
City Council approve Change Order No. 1 in the amount of $87,450.00 to Contract No. 18-07
for work on Project No. CP1709 Reservoir No.1 Seismic Control Valve.
Background Summary:
The purpose of this project is to install a Seismic Control Valve On the City of Auburn’s
largest Reservoir. The project is needed to prevent catastrophic downstream flooding in the
event that an earthquake breaks the outlet pipe for the Reservoir. The majority of funding for
this project is from a FEMA administered federal grant.
Council approval is required for this change order since it exceeds the original council
authorized contingency amount established with the contract award; however, it is within the
project's budget. The change order is necessary to address an unexpected change in field
conditions. During excavations to expose the existing water piping at the site, the contractor
encountered a different pipe material than what was expected, resulting in a more
complicated and time consuming process to make the appropriate pipe connections.
The project is on schedule to be complete by the end of May 2019.
Rev iewed by Council Committees:
Councilmember:Staff:Gaub
Meeting Date:March 4, 2019 Item Number:CA.F
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Project No: CP1709 Project Title:
Project Manager: Jai Carter
Amend Parametrix Task
Initiation Date: 6/23/17 2019 Carry Forward
Advertisement Date: 10/2/18 Contract Award
Award Date: 11/5/2018 Change Order Approval
Contract Final Acceptance
Funding Prior Years 2017 (actual) 2018 (actual)
2019 Total
Hazard Mitigation Grant 22,368 791 485,858 509,017
460 Fund - Water 3,195 96,751 55,000 154,946
Total 25,563 97,542 540,858 663,963
Activity Prior Years 2017 (actual) 2018 (actual)
2019 Total
Design Engineering - City Costs 9,163 27,790 0 36,953
Design Engineering - Consultant Costs 16,400 46,714 0 63,114
Construction Contract Bid 0 8,866 398,928 407,794
Construction Change Order #1 - Change Conditions 0 0 87,450 87,450
Authorized Construction Contingency Remaining 0 0 13,719 13,719
Other - Printing, advertising 0 998 0 998
Construction Engineering - City Costs 0 8,174 22,749 30,923
Construction Engineering - Consultant Costs 0 5,000 18,012 23,012
Total 25,563 97,542 540,858 663,963
Prior Years 2017 (actual) 2018
2019 Total
*460 Funds Budgeted ( )(25,563) (97,542) (540,858) (663,963)
460 Funds Needed ( )25,563 97,542 540,858 663,963
*460 Fund Project Contingency ( )0 (0) 0 (0)
460 Funds Required 0 0 0 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
Estimated Cost (Funds Needed)
Fund Budget Status
BUDGET STATUS SHEET
Reservoir 1 Seismic Control Valve
Date: February 20, 2019
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
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333.3
NAD_1983_StatePlane_Washington_North_FIPS_4601_Feet
Feet333.3166.70
CP1709 - Vicinity Map 2/26/2019Printed Date:
Map Created by City of Auburn eGIS
Imagery Date: May 2015
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes
no warranty as to its accuracy.
Page 53 of 90
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6709 (Gaub)
Date:
February 6, 2019
Department:
Public Works
Attachments:
Ordinance No. 6709
Franchis e Agreement No. 13-37 Ordinance No.
6491
Ordinance No. 6575
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council introduce and adopt Ordinance No. 6709 for renewal of Franchise Agreement
No. 13-37 for T-Mobile West, LLC.
Background Summary:
Per Auburn City Code Chapter 20.06.130 and Section 3 of existing Franchise Agreement No.
13-37, Ordinance No. 6491 and Ordinance No. 6575, the Grantee may renew this Franchise
for an additional five year period upon submission and approval of the application specified
under ACC 20.06.130.
T-Mobile West, LLC has applied for renewal of their existing Franchise Agreement to
continue to operate at specific locations within the City’s rights of way a wireless
telecommunications system. The applicant is currently in compliance with all licensing,
bonding and insurance requirements of the existing Franchise Agreement and Auburn City
Code. Any construction, maintenance, improvements or changes to T-Mobile’s facilities are
managed through the City’s permitting processes that are a requirement of the existing
Franchise Agreement.
Approval of Ordinance No. 6709 would renew Franchise Agreement No. 13-37 Ordinance
No. 6491 and Ordinance No. 6575 for an additional five years from the effective date of
Ordinance No. 6709.
Rev iewed by Council Committees:
Councilmember:Staff:Gaub
Meeting Date:March 4, 2019 Item Number:ORD.A
Page 54 of 90
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Ordinance No. 6709
T-Mobile Franchise Agreement Renewal
December 19, 2018
Page 1 of 4
ORDINANCE NO. 6 7 0 9
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE RENEWAL
OF ORDINANCE NO. 6491 AND ORDINANCE NO. 6575 FOR
T-MOBILE WEST LLC, FRANCHISE AGREEMENT NO. 13-37
FOR A WIRELESS TELECOMMUNICATIONS SYSTEM
WHEREAS, on February 18, 2014, the City Council adopted Ordinance No.
6491, granting a site specific wireless telecommunications franchise to T-Mobile
West LLC; and,
WHEREAS, on January 19, 2016, the City Council adopted Ordinance No.
6575, amending Ordinance No. 6491 and adding an additional wireless site
location to T-Mobile West LLC’s franchise agreement,
WHEREAS, T-Mobile West LLC wishes to renew said Franchise Agreement
for an additional five year term; and
WHEREAS, following proper notice, the City Council held a public hearing
on T-Mobile West LLC’s request for renewal of Ordinance No. 6491 and Ordinance
No. 6575, at which time representatives of T-Mobile West LLC and interested
residents were heard in a full public proceeding affording opportunity for comment
by any and all persons desiring to be heard; and
WHEREAS, based upon the foregoing recital clauses and from information
presented at such public hearing and from facts and circumstances developed or
discovered through independent study and investigation, the City Council now
deems it appropriate and in the best interest of the City and its residents that the
Page 55 of 90
------------------------------
Ordinance No. 6709
T-Mobile Franchise Agreement Renewal
December 19, 2018
Page 2 of 4
renewal of Ordinance No. 6491 and Ordinance No. 6575 be granted to T-Mobile
West LLC.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. The City approves T-Mobile West LLC’s application for renewal
for one five-year period as provided for in Section 3 of Ordinance No. 6491, a copy
of which is attached as Exhibit A, under the conditions set forth in this Ordinance.
Such five-year renewal period will commence on the effective date of this
Ordinance.
Section 3. T-Mobile West LLC will, within thirty (30) days after the effective
date of this Ordinance, file with the City, a fully executed Statement of Acceptance
of this Ordinance, which written acceptance will be Exhibit B, attached and
incorporated by this this reference.
Section 4. This Ordinance supersedes Ordinance No. 6491 and
Ordinance No. 6575 to the extent that it contains terms and conditions that change,
modify, delete, add to, supplement or otherwise amend the terms and conditions
of Ordinance No. 6491 and Ordinance No. 6575. All other provisions of Ordinance
No. 6491 and Ordinance No. 6575 remain unchanged and in full force and effect.
Section 5. Implementation. The Mayor is authorized to implement such
administrative procedures as may be necessary to carry out the directions of this
legislation.
Page 56 of 90
------------------------------
Ordinance No. 6709
T-Mobile Franchise Agreement Renewal
December 19, 2018
Page 3 of 4
Section 6. Severability. The provisions of this ordinance are declared to
be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the remainder
of this ordinance, or the validity of its application to other persons or circumstances.
Section 7. Effective date. This Ordinance will take effect and be in force
five days from and after its passage, approval and publication as provided by law.
INTRODUCED: ___________________
PASSED: ________________________
APPROVED: _____________________
________________________________
NANCY BACKUS, MAYOR
ATTEST:
___________________________
Shawn Campbell, City Clerk
APPROVED AS TO FORM:
__________________________
Steven Gross, City Attorney
Published: _______________
Page 57 of 90
------------------------------
Ordinance No. 6709
T-Mobile Franchise Agreement Renewal
December 19, 2018
Page 4 of 4
EXHIBIT “B”
STATEMENT OF ACCEPTANCE
T-Mobile West LLC., for itself, its successors and assigns, hereby accepts and
agrees to be bound by all lawful terms, conditions and provisions of the Franchise
Agreement, Ordinance No. 6491 and Ordinance No. 6575, attached hereto and
incorporated herein by this reference as amended by Ordinance No. 6709.
T-Mobile West LLC
12920 SE 38th Street
Bellevue, WA 98006
By: Date:
Name:
Title:
STATE OF _______________)
)ss.
COUNTY OF _____________ )
On this ____ day of _______________, 2019, before me the undersigned, a
Notary Public in and for the State of __________, duly commissioned and sworn,
personally appeared, __________________ of _________, the company that
executed the within and foregoing instrument, and acknowledged the said
instrument to be the free and voluntary act and deed of said company, for the uses
and purposes therein mentioned, and on oath stated that he/she is authorized to
execute said instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal
on the date hereinabove set forth.
Signature
NOTARY PUBLIC in and for the State of
___________, residing at
MY COMMISSION EXPIRES:
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Page 86 of 90
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5411 (Hinman)
Date:
February 21, 2019
Department:
Administration
Attachments:
Res olution 5411
Res olution 5411 Exhibit A
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Recommend approval.
Background Summary:
A recommendation from the Lodging Tax Advisory Committee (LTAC) to City Council to
approve the grant funding requests for Auburn Parks’ Petpalooza event and Auburn Parks’
Veterans Day and Parade for tourism promotion
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:March 4, 2019 Item Number:RES.A
Page 87 of 90
------------------------------
Resolution No. xxxx
March 4, 2019
Page 1 of 2
RESOLUTION NO. 5411
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, APPROVING
THE LODGING TAX GRANT DISBURSEMENTS
RECOMMENDED BY THE AUBURN LODGING TAX
ADVISORY COMMITTEE
WHEREAS, the City of Auburn ( “City”) has businesses within its corporate
limits that collect lodging tax dollars in accordance with Chapter 67.28 of the
Revised Code of Washington (RCW); and
WHEREAS, the City has established a Lodging Tax Advisory Comm ittee
(LTAC) in accordance with RCW 67.28.1817, and codified in Chapter 2.77 of the
Auburn City Code (ACC); and
WHEREAS, the LTAC is obligated by ACC 2.77.060 to make
recommendations to the City Council on tourism promotion and tourism related
issues; and
WHEREAS, at its November 14th, 2018 meeting, the LTAC considered
proposals for the expenditure of taxes collected pursuant to Chapter 67.28 RCW;
and
WHEREAS, the LTAC has recommended the award of lodging tax dollars
as grant funds to certain businesses; and
WHEREAS, the City Council finds that the LTAC’s recommendation will
enhance the economic development of the City of Auburn.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
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------------------------------
Resolution No. xxxx
March 4, 2019
Page 2 of 2
Section 1. Adoption of Recommendations. The City Council
adopts the expenditure of lodging tax dollars in accordance with the LTAC’s
recommendation as shown on the LTAC’s resolution, attached as Exhibit A.
Section 2. Implementation. The Mayor is authorized to implement
those administrative procedures as may be necessary to carry out the directions
of this legislation.
Section 3. Effective date. This Resolution will take effect and be in
force upon passage and signatures.
INTRODUCED: __________________
PASSED: _______________________
APPROVED: ____________________
CITY OF AUBURN
______________________________
NANCY BACKUS, MAYOR
ATTEST:
_________________________
Shawn Campbell, City Clerk
APPROVED AS TO FORM:
_________________________
Steven L. Gross, City Attorney
Published: _________________
Page 89 of 90
RESOLUTION NO. 5411 EXHIBIT A
2019 Lodging Tax Grants
Motion: Committee Member Faltenberger motioned to recommend to City Council to approve the
funding requests for Auburn Parks’ Petpalooza event for $5,000, and $3,500 for Auburn Parks’
Veterans Day and Parade. Committee Member Fraser seconded the motion. Motion passes
unanimously.
Event: Veterans Day Parade ____________________________
Amount Requested: $3,500.00
Funds for digital marketing on social media throughout the state focusing on Veterans,
supporters of Veterans, active military, the military base cities outside of a 50+ mile radius.
Event to be held November 9, 2019.
Previous parades with 25,000 people in attendance and 6,000 parade participants.
Puts heads in beds with from parade participants and band competition.
Event: Petpalooza ___________________
Amount Requested: $5,000.00
2018 Attendance: 9,000 attendance
Event is on May 18, 2019.
Funds are for advertising event via social media and pet related publications.
This beloved Auburn annual event puts heads in beds.
2019 Total Grants Recommended by the LTAC: $8,500.00
Approved Amount
$5,000.00
Approved Amount
$3,500.00
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