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Home My WebLink About05-14-2018 MinutesCity Council Study Session Muni Services SFA tj- * May 14, 2018 - 5:30 PM CITY Council Chambers - City Hall W_, AGENDA 1 Watch the meeting videofry 1 WAS H I N GTON: Meeting videos are not available until 72 hours after the meeting has concluded. I. CALL TO ORDER Deputy Mayor Bob Baggett called the meeting to order at 5:30 p.m. in the Council Chambers of Auburn City Hall, 25 West Main Street in Auburn. A. Roll Call Councilmembers present: Deputy Mayor Bob Baggett, Larry Brown, Claude DaCorsi, John Holman, Bill Peloza, Yolanda Trout-Manuel and Largo Wales. Mayor Nancy Backus and the following department directors and staff members were present: City Attorney Dan Heid,Assistant Director of Engineering Services/City Engineer Ingrid Gaub,Assistant City Engineer Jacob Sweeting, Project Engineer Luis Barba, Police Chief Bob Lee, Police Commander Mark Caillier, Police Commander Mike Hirman, Innovation and Technology Director Paul Haugan,Assistant Director of Public Works Services Randy Bailey, Fleet/General Services Manager Tyler Thompson, Director of Human Resources and Risk Management Rob Roscoe, Director of Administration Dana Hinman, and Deputy City Clerk Shawn Campbell. II. ANNOUNCEMENTS, REPORTS,AND PRESENTATIONS There was no announcement, report or presentation. III. AGENDA ITEMS FOR COUNCIL DISCUSSION A. Capital Project Status Report(20 Minutes)(Gaub) Assistant City Engineer Sweeting and Project Engineer Barba presented Council with the Capital Project Status Report. Assistant City Engineer Sweeting reviewed the duties of the Capital Projects Group for the City and the planned construction activities for the summer of 2018. Project Engineer Barba reviewed the Auburn Way North Sidewalk Page 1 of 4 Improvement Project(Project No. CP1804). This is a grant funded project to improve the safety and efficiency of Auburn Way North by constructing missing sections of sidewalk, constructing ADA improvements, constructing a Rectangular Rapid Flashing Beacon RRFB)at the intersection of Auburn Avenue and 5th Street NE, and installing LED lighting. It is anticipated that this project will begin construction in late summer of 2018. Councilmember Peloza requested 4th St SE from M Street to Auburn Way South be added to the construction projects.Assistant City Engineer Sweeting explained that due to the condition of 4th Street SE it will require a complete rebuild of the road including utility improvements. The City has not received any grant funding for this project and at this time it is currently not funded. Councilmember Wales requested an update on the project on 8th Street. Assistant City Engineer Sweeting stated the 8th Street project is a grinding and overlay of the street surface. Councilmember Wales requested sidewalks be added to the project and inquired to the cost of adding them.Assistant Director Gaub stated the issue with adding sidewalks is the City does not own the additional right of way required for sidewalks. The land would need to purchased. B. Electric Vehicle Charging Stations (15 Minutes)(Bailey) Assistant Director Bailey and Fleet/General Services Manager Thompson present Council with the options for electric vehicle charging stations for the proposed City owned electic vehicles. Council discussed the replacement schedule and costs for new electric vehicles, the benefits to the City and the infrastructure in Washington State for travel outside of the City. Manager Thompson reviewed the vehicle charging site options and challenges. Council discussed the options for electic vehicle charging stations and it was the Council consensus to add the charging stations to the area reserved for Council parking at City Hall. C. IT Update-Digital Parity(15 Minutes)(Haugan) Continuation of the discussion on the percentage coverage and project timeline for Council's Digital Parity project. Director Haugen requested Council provide direction on the coverage percentage the Council wanted to achieve and the timeframe for completion. Councilmember Peloza stated he is concerned about the costs of adding additional coverage. He would like the funds allocated to roads that Page 2 of 4 need repairs. Councilmember Wales stated the City needs to budget for roads but also balance with other community needs. She supports the 50%goal. The project is supposed to help families that need assistance. Councilmember Brown stated the children in Auburn need the City to invest in them. Councilrnember DaCorsi and Councilmember Trout-Manuel stated they support the 50% goal. Councilmember Holman stated without the access to the technology there is an underclass being developed in the population. The residents of Auburn need access to technology to be able to develop skills needed to succeed. If the Council only supports the 50%goal then 50%of students will not have access to technology. D. Resolution No. 5368 (10 Minutes)(Hinman) An Interlocal Agreement with Green River College to render services at the business incubator Director Hinman reviewed Resolution No. 5368, an agreement with Green River College for the Business Incubator program. She explained the program will be fully funded by a grant. IV. MUNICIPAL SERVICES DISCUSSION ITEMS A. Police Department 2017 Annual Reports (1 Hour)(Lee) Deputy Mayor Baggett recessed the meeting for 10 minutes at 6:57 p.m. Deputy Mayor Baggett reconvened the meeting at 7:06 p.m. Police Commander Caillier and Police Commander Hirman presented Council with the Police Department Annual Report. The report includes pursuit analysis which reviews the number of pursuits, days and times and the City's pursuit policy; the CIA(Commendations, Inquiries and Allegation of Misconduct) Summary, reviewing the Police Departments commendations, internal investigations, supervisory inquiries and combined discipline for 2017;the collisions and corrective action for collisions;the Use of Force Reports including the force types, if the force was effective, the time of day for Use of Force and the reasons for force; and the 2017 Bias Based Profiling Analysis made up from officer initiated contacts. B. Airport Management Discussion (15 Minutes )(Gaub) Assistant Director Gaub reviewed the status of Airport Management Groups (AGM)contract. She explained AGM will not be renewing their contract at the end of 2018. She explained the City has the option to bring the management of the airport in-house or pursing a new vendor to Page 3 of 4 manage the airport. She reviewed the cost comparisons for the two options and explained most smaller municipal airports are operated with in- house staff. Council discussed the options and the consensus was to move forward with converting the management of the Auburn Municipal Airport to in- house staff. V. OTHER DISCUSSION ITEMS There was no other discussion item. VI. NEW BUSINESS There was no new business. VII. MATRIX A. Matrix Councilmembers discussed the Matrix. The firearms discussion will be added to the July 9th Municipal Services Agenda. Councilmember Trout- Manuel requested Judge Tucker present Council with a discussion on consolidating court fees at a later date. Council requested the Airport Board be invited to the August 27, 2018 Study Session to discuss the changes at the Airport. VIII.ADJOURNMENT There being no further discussion, the meeting adjourned at 8:24 p.m. APPROVED this 6th day of August, 2018. 1 { BOB BAGGETT, DE Y MAYOR Shawn Campbell, Deputy City Clerk Agendas and minutes are available to the public at the City Clerk's Office, on the City website http/www.aubumwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 4 of 4