HomeMy WebLinkAbout03-25-2019 COUNCIL STUDY SESSION AGENDACity Council Study Session Muni
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March 25, 2019 - 5:30 P M
City Hall Council Chambers
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I .C A L L TO O R D E R
A .Roll Call
I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
I I I .A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .Ordinance No.6712 B A #1 (Coleman) (10 Minutes) (5:35 p.m.)
A n Ordinance of the City Council of the City of A uburn, Washington, amending
Ordinance No. 6693, the 2019-2020 B iennial Operating Budget ordinance, authorizing
amendment to the City of A uburn 2019-2020 budget as set forth in schedule “A ” and
schedule “B”
B .4th Quarter 2018 F inancial Report (Coleman) (20 Minutes) (5:45 p.m.)
C.E lectric Vehicle Update (Gaub) (15 Minutes) (6:05 p.m.)
D.P arks L evy (Council) (15 Minutes) (6:20 p.m.)
Discussion of County E xecutive Constantine's proposed Parks L evy
I V.P UB L I C W O R K S A ND C O MMUNI T Y D E V E L O P ME NT D I S C US S I O N I T E MS
A .P lastic B ag B an (Tate) (5 Minutes) (6:35 p.m.)
B .Capital P rojects S tatus Report (Gaub) (20 Minutes) (6:40 p.m.)
C.Utility Undergrounding Code Revisions - Ordinance No. 6713 (Gaub) (15 Minutes)
(7:00 p.m.)
V.MUNI C I PA L S E RV I C E S D I S C US S I O N I T E MS
A .2018 I nspectional Services Reports (Pierson) (15 Minutes) (7:15 p.m.)
P olice Commendations, I nquiries and I nvestigations, and Use of Force Analysis
B .P arks and Recreation Update (F aber) (25 Minutes) (7:30 p.m.)
V I .O T HE R D I S C US S I O N I T E MS
V I I .NE W B US I NE S S
Page 1 of 146
V I I I .MAT R I X
A .Matrix
I X.A D J O UR NME NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 2 of 146
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No.6712 BA#1 (Coleman) (10 Minutes) (5:35 p.m.)
Date:
March 14, 2019
Department:
Financ e
Attachments:
Trans mittal Memo
Ordinance No. 6712
Schedule A
Schedule B
Budget Impact:
Adminis trative Rec ommendation:
City Counc il to introduce and adopt Ordinance No. 6712
Background Summary:
Ordinance No. 6712 (Budget Amendment #1) amends the 2019-2020 Adopted Budget as presented in
the attac hed trans mittal memorandum and s upporting attac hments.
Reviewed by Counc il Committees :
Counc ilmember:Staff:Coleman
Meeting Date:March 25, 2019 Item Number:
Page 3 of 146
Interoffice Memorandum
To: City Council
From: Shelley Coleman, Finance Director
CC: Nancy Backus, Mayor
Date: March 20, 2019
Re: Ordinance #6712 – 2019-2020 Budget Amendment #1
Budget Amendment #1 is the first amendment of the City of Auburn’s 2019-2020 biennial budget. For details
on specific requests to amend the 2019 budget, please refer to the accompanying Schedule A, Summary
of 2019 Budget Adjustments by Fund.
The main purpose of the first budget amendment of the year is to carry forward remaining 2018 budget
authority for identified programs and costs that were budgeted in 2018 but not completed. The requested
unspent budget authority from 2018 to be carried forward into the 2019 budget year for all funds is
$1,308,950.
Additional items included in this amendment are recognition of new revenue, either grants or transfers in from
other supporting funds, requests to change budget authority, and requests for funding for costs not
anticipated in the 2019 budget.
Carryforward of unspent expenditure spending authority from 2018: This amendment enables the
completion of various contracts in 2019 by carrying forward unspent resources at the end of 2018. Note that
carry forwards in capital funds are not included in this budget amendment due to the adoption of multi-year
capital budget, as approved in Ordinance No. 6682. Total amounts requested to be carried forward by fund
are:
General Fund (Fund 001) $ 539,000
Hotel/Motel Tax Fund (Fund 104) 6,650
Housing & Community Development Fund (Fund 119) 269,900
BIA Fund (Fund 121) 5,400
Water Utility (Fund 430) 115,200
Sewer Utility (Fund 431) 12,100
Storm Drainage Utility (Fund 432) 13,800
Airport Fund (Fund 435) 40,000
Facilities Fund (Fund 505) 136,000
Innovation & Technology Fund (Fund 518) 124,500
Equipment Rental Capital Fund (Fund 560) 46,400
TOTAL $ 1,308,950
Page 4 of 146
Revenue Adjustments:
Reduce Private Security Revenues: This amendment adjusts 2019 estimated private security
revenues in the General Fund downward by $130,000 to reflect a lower level of service being
requested by area businesses. Associated overtime and related costs will also be reduced in
this amendment to offset the reduction in revenues.
New Grant Revenues: This amendment increases General Fund revenues by $72,300 to
reflect new grant awards. Associated expenditure authority is being requested to reflect the
use of these funds.
Expenditure Funding Adjustments: Expenditure funding adjustment requests included in this
budget amendment revise the spending authority for existing programs. Total expenditure funding
adjustment requests equal $152,100, and include:
Increase budget for landscaping costs due to new state prevailing wage requirements: This
amendment adjusts 2019 estimated expenditures upward by $27,100 to cover unanticipated
increases in landscaping services costs resulting from the new Washington State Prevailing
Wage requirements.
Provide additional funding for the Pedestrian Accessibility and Safety Program: This
amendment increases budget for the design and construction of pedestrian accessibility and
safety improvements by $75,000 to address citizen requests and identified high-priority
concerns.
New Funding Requests: Requests for new funding
Accelerate funding for Academy Pump Station replacement project
from 2020 to 2019; to be bond funded $ 285,000
Accelerate funding for Lea Hill AC Main replacement project from
2020 to 2019; to be bond funded 235,000
Funding for vehicles originally scheduled for replacement in 2017 178,300
Increase funding to pay downtown development traffic impact fees
in catalyst area 150,000
Replace electrical services/panels at City Hall 104,600
Replace patrol unit beyond useful life 58,600
Purchase truck and provide additional funding for tractor at the
Auburn Airport 36,200
Provide additional funding for 2019 Auburn Adventure Film Festival 35,000
Change maintenance of Airport facilities from in-house to contracted
services 13,200
Additional budget for Senior Center kitchen equipment 12,000
TOTAL $ 1,247,900
Page 5 of 146
The following table summarizes the current and revised budget as a result of this amendment.
Table 1: 2019 Budget as Amended
2019 Adopted Budget $ 315,500,679
Budget Amendment #1 (Ord #6712) 1,630,750
Budget as Amended $ 317,131,429
Attachments:
1. Proposed Ordinance #6712 (budget adjustment #1)
2. Summary of proposed 2019 budget adjustments by fund and department (Schedule A)
3. Summary of proposed changes to adopted 2019 budget by fund (Schedule B)
Page 6 of 146
-------------------------
Ordinance No. 6712
March 20, 2019
Page 1 of 2
ORDINANCE NO. 6712
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO.
6693, THE 2019-2020 BIENNIAL OPERATING BUDGET
ORDINANCE, AUTHORIZING AMENDMENT TO THE CITY OF
AUBURN 2019-2020 BUDGET AS SET FORTH IN SCHEDULE
“A” AND SCHEDULE “B”
WHEREAS, the Auburn City Council at its regular meeting of December 3,
2018, adopted Ordinance No. 6693 which adopted the City of Auburn 2019-2020
Biennial budget; and
WHEREAS, the City of Auburn deems it necessary to appropriate additional
funds to the various funds of the 2019 budget as outlined in this Ordinance (BA#1);
and
WHEREAS, this Ordinance has been approved by one more than the majority
of all councilpersons in accordance with RCW 35A.34.200.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Amendment of the 2019-2020 Biennial Budget. The 2019-
2020 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34
RCW, to reflect the revenues and expenditures as shown on Schedule “A” attached
hereto and incorporated herein by reference. The Mayor of the City of Auburn,
Washington is hereby authorized to utilize revenue and expenditure amounts shown
on said Schedule “A” and Schedule “B”. A copy of said Schedule “A” and Schedule
“B” is on file with the City Clerk and available for public inspection.
Page 7 of 146
-------------------------
Ordinance No. 6712
March 20, 2019
Page 2 of 2
Section 2. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Section 3. Severability. The provisions of this ordinance are declared to
be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section, or portion of this ordinance, or the invalidity of the application of
it to any person or circumstance, will not affect the validity of the remainder of this
ordinance, or the validity of its application to other persons or circumstances.
Section 4. Effective date. This Ordinance will take effect and be in force
five days from and after its passage, approval, and publication as provided by law.
INTRODUCED:
PASSED:
APPROVED:
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Steven L. Gross, City Attorney
Published: ___________________
Page 8 of 146
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
Page 1 of 6 3/20/2019 1:29 PM
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
General Fund (#001)
2019 Adopted Budget 18,037,042 72,145,986 77,788,165 12,394,863
BA#1 (Ordinance #6712, Proposed):539,000 (27,700) 538,400 (27,100)
Parks Department:
Increase 4Culture for Local Arts grant revenue and associated expenditures - 12,000 12,000 -
Accept and expend grant funds for Auburn International Farmers Market - 20,000 20,000 -
Accept and expend 4Culture Historic Preservation grant funding - 3,000 3,000 -
Accept and expend tourism grants (Transfer from F104)- 8,500 8,500 -
Incr budget for landscaping costs due to new state prevailing wage requirements - - 27,100 (27,100)
Carry forward funding for façade improvement program 171,300 - 171,300 -
Carry forward funding for Auburn Way South Corridor Plan 80,000 - 80,000 -
Police Department:
Reduce private security revenues and associated expenditures - (130,000) (130,000) -
Carry forward funding for automatic vehicle locator system (T/F to F568)22,500 - 22,500 -
Carry forward funding for electronic parking ticket system 43,000 - 43,000 -
Public Works Department:
Carry forward funding for 15th Street NE/NW Preservation project (cp1521)36,500 - 36,500 -
Administration Department:
Accept and expend federal Emergency Management Performance Grant - 28,800 28,800 -
Carry forward budget for Buy Local Auburn Program (from BA#5) (T/F from F518)- 30,000 30,000 -
Collaborative / Multi-Departmental:
C/F funds to implement Crime Prevention through Environmental Design proj 28,600 - 28,600 -
Carry forward budget for evaluation of commercial properties 30,000 - 30,000 -
Non-Departmental:
C/F funding for cyber security management system project (Transfer to F518)35,500 - 35,500 -
Carry forward funding for CRM system projects (Transfer to F518)41,600 - 41,600 -
Carry forward funding for LEOFF1 reimbursement of long-term care expenses 50,000 - 50,000 -
Revised 2019 Budget - Fund 001 18,576,042 72,118,286 78,326,565 12,367,763
≠ Schedule A
ransfers In ≠ Transfers Out
Page 9 of 146
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
Page 2 of 6 3/20/2019 1:29 PM
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
≠ Schedule A
ransfers In ≠ Transfers Out
Arterial Street Fund (#102)
2019 Adopted Budget 1,492,777 1,633,100 1,781,400 1,344,477
BA#1 (Ordinance #6712, Proposed):- - 75,000 (75,000)
Provide additional funding for Pedestrian Accessibility and Safety Program - - 75,000 (75,000)
Revised 2019 Budget - Fund 102 1,492,777 1,633,100 1,856,400 1,269,477
Hotel/Motel Tax Fund (#104)
2019 Adopted Budget 108,571 153,600 160,050 102,121
BA#1 (Ordinance #6712, Proposed):6,650 - 41,650 (35,000)
C/F and provide additional funding for 2019 Auburn Adventure Film Festival 6,650 - 41,650 (35,000)
Accept and expend tourism grants (Transfer to General Fund)- - - -
Revised 2019 Budget - Fund 104 115,221 153,600 201,700 67,121
Housing & Comm Develop Fund (#119)
2019 Adopted Budget 36,458 590,000 590,000 36,458
BA#1 (Ordinance #6712, Proposed):269,900 - 269,900 -
Carry forward unspent CDBG grant funds 269,900 - 269,900 -
Revised 2019 Budget - Fund 119 306,358 590,000 859,900 36,458
BIA Fund (#121)
2019 Adopted Budget 109,473 55,200 90,000 74,673
BA#1 (Ordinance #6712, Proposed):5,400 - 5,400 -
C/F funds to implement Crime Prevention through Environmental Design proj 5,400 - 5,400 -
Revised 2019 Budget - Fund 121 114,873 55,200 95,400 74,673
Page 10 of 146
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
Page 3 of 6 3/20/2019 1:29 PM
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
≠ Schedule A
ransfers In ≠ Transfers Out
Mitigation Fees Fund (#124)
2019 Adopted Budget 10,886,137 1,196,200 2,980,350 9,101,987
BA#1 (Ordinance #6712, Proposed):- 150,000 - 150,000
Incr funding to pay downtown development traffic impact fees in catalyst area - 150,000 - 150,000
Revised 2019 Budget - Fund 124 10,886,137 1,346,200 2,980,350 9,251,987
Capital Improvements Fund (#328)
2019 Adopted Budget 10,404,627 5,775,300 8,500,550 7,679,377
BA#1 (Ordinance #6712, Proposed):- 54,000 204,000 (150,000)
C/F remaining budget for Senior Center kitchen equipment (T/F from F505)- 54,000 54,000 -
Incr funding to pay downtown development traffic impact fees in catalyst area - -150,000 (150,000)
Revised 2019 Budget - Fund 328 10,404,627 5,829,300 8,704,550 7,529,377
Water Fund (#430)
2019 Adopted Budget 3,787,175 15,678,500 14,334,065 5,131,610
BA#1 (Ordinance #6712, Proposed):115,200 - 115,200 -
Carry forward funds for hydraulic modeling 100,000 - 100,000 -
C/F funding for cyber security management system project (Transfer to F518)7,000 - 7,000 -
Carry forward funding for CRM system projects (Transfer to F518)8,200 - 8,200 -
Revised 2019 Budget - Fund 430 3,902,375 15,678,500 14,449,265 5,131,610
Sewer Fund (#431)
2019 Adopted Budget 4,267,149 9,104,200 7,842,663 5,528,686
BA#1 (Ordinance #6712, Proposed):12,100 - 12,100 -
C/F funding for cyber security management system project (Transfer to F518)5,600 - 5,600 -
Carry forward funding for CRM system projects (Transfer to F518)6,500 - 6,500 -
Revised 2019 Budget - Fund 431 4,279,249 9,104,200 7,854,763 5,528,686
Page 11 of 146
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
Page 4 of 6 3/20/2019 1:29 PM
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
≠ Schedule A
ransfers In ≠ Transfers Out
Storm Drainage Fund (#432)
2019 Adopted Budget 2,859,814 10,156,900 8,865,312 4,151,402
BA#1 (Ordinance #6712, Proposed):13,800 - 13,800 -
C/F funding for cyber security management system project (Transfer to F518)6,400 - 6,400 -
Carry forward funding for CRM system projects (Transfer to F518)7,400 - 7,400 -
Revised 2019 Budget - Fund 432 2,873,614 10,156,900 8,879,112 4,151,402
Airport Fund (#435)
2019 Adopted Budget 434,633 1,218,600 1,353,493 299,740
BA#1 (Ordinance #6712, Proposed):40,000 - 53,200 (13,200)
Carry forward funding for tree trimming, currently in permitting process 40,000 - 40,000 -
Change maintenance of Airport facilities from in-house to contracted services - - 13,200 (13,200)
Revised 2019 Budget - Fund 435 474,633 1,218,600 1,406,693 286,540
Water Capital Fund (#460)
2019 Adopted Budget 138,010 9,037,400 6,612,686 2,562,724
BA#1 (Ordinance #6712, Proposed):- - 520,000 (520,000)
Move funding for Lea Hill AC Main repl. from 2020 to 2019; to be bond funded - - 235,000 (235,000)
Move funding for Academy Pump Sta. repl. from 2020 to 2019; to be bond funded - - 285,000 (285,000)
Revised 2019 Budget - Fund 460 138,010 9,037,400 7,132,686 2,042,724
Airport Capital Fund (#465)
2019 Adopted Budget 146,405 2,093,700 2,140,500 99,605
BA#1 (Ordinance #6712, Proposed):- - 36,200 (36,200)
Purchase truck and provide additional funding for tractor at the Auburn Airport - - 36,200 (36,200)
Revised 2019 Budget - Fund 465 146,405 2,093,700 2,176,700 63,405
Page 12 of 146
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
Page 5 of 6 3/20/2019 1:29 PM
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
≠ Schedule A
ransfers In ≠ Transfers Out
Facilities Fund (#505)
2019 Adopted Budget 1,412,874 3,532,500 3,894,563 1,050,811
BA#1 (Ordinance #6712, Proposed):136,000 (31,400) 288,000 (183,400)
Change maintenance of Airport facilities from in-house to contracted services - (31,400) - (31,400)
C/F remaining budget for Senior Center kitchen equipment (Transfer to F328)42,000 - 54,000 (12,000)
Replacement of electrical services/panels at City Hall - - 140,000 (140,000)
Carry forward funding for demolition of caretaker home at Game Farm Park 94,000 - 94,000 -
Revised 2019 Budget - Fund 505 1,548,874 3,501,100 4,182,563 867,411
Innovation & Technology Fund (#518)
2019 Adopted Budget 2,573,504 6,429,110 6,437,640 2,564,974
BA#1 (Ordinance #6712, Proposed):124,500 118,200 242,700 -
C/F funding for cyber security management system project (T/F frm various funds)- 54,500 54,500 -
Carry forward funding for CRM system projects (Transfer from various funds)- 63,700 63,700 -
C/F budget for Buy Local Auburn Program (from BA#5) (T/F to General Fund)30,000 - 30,000 -
C/F Multimedia funding to publish the quarterly Auburn Magazine in-house 94,500 - 94,500 -
Revised 2019 Budget - Fund 518 2,698,004 6,547,310 6,680,340 2,564,974
Equipment Rental Fund (#550)
2019 Adopted Budget 3,091,626 2,007,606 2,746,591 2,352,641
BA#1 (Ordinance #6712, Proposed):- - 104,600 (104,600)
Funding for replacement of 24 golf carts beyond useful life − fully paid in - - 104,600 (104,600)
Revised 2019 Budget - Fund 550 3,091,626 2,007,606 2,851,191 2,248,041
Page 13 of 146
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
Page 6 of 6 3/20/2019 1:29 PM
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
≠ Schedule A
ransfers In ≠ Transfers Out
Equipment Rental Capital Fund (#560)
2019 Adopted Budget 3,663,110 2,741,994 3,102,450 3,302,654
BA#1 (Ordinance #6712, Proposed):46,400 36,200 319,500 (236,900)
Funding for vehicles originally scheduled for replacement in 2017 46,400 - 224,700 (178,300)
Funding to replace patrol unit beyond useful life − fully paid in - - 58,600 (58,600)
Purchase truck and provide additional funding for tractor at the Auburn Airport - 36,200 36,200 -
Revised 2019 Budget - Fund 560 3,709,510 2,778,194 3,421,950 3,065,754
IT Capital Fund (#568)
2019 Adopted Budget 1,169,997 - 869,300 300,697
BA#1 (Ordinance #6712, Proposed):- 22,500 22,500 -
Carry forward funding for automatic vehicle locator system (T/F from Gen'l Fund)- 22,500 22,500 -
Revised 2019 Budget - Fund 568 1,169,997 22,500 891,800 300,697
Grand Total - All Funds
2019 Adopted Budget 121,191,833 194,308,846 207,147,258 108,353,421
TOTAL BA#1 (Ordinance #6712, Proposed)1,308,950 321,800 2,862,150 (1,231,400)
Revised 2019 Budget 122,500,783 194,630,646 210,009,408 107,122,021
317,131,429 317,131,429
Page 14 of 146
Schedule B
2019 Appropriations by Fund
Fund
2019
Adopted
Budget
BA#1
(Ord #6712)
Revised
Budget
General Fund (#001)90,183,028 511,300 90,694,328
Arterial Street Fund (#102)3,125,877 - 3,125,877
Local Street Fund (#103)3,562,780 - 3,562,780
Hotel Motel Fund (#104)262,171 6,650 268,821
Arterial Street Preservation Fund (#105)4,541,657 - 4,541,657
Drug Forfeiture Fund (#117)531,497 - 531,497
Housing & Community Development Grant Fund (#119)626,458 269,900 896,358
Recreation Trails Fund (#120)71,426 - 71,426
Business Improvement Area Fund (#121)164,673 5,400 170,073
Cumulative Reserve Fund (#122)10,304,512 - 10,304,512
Mitigation Fees Fund (#124)12,082,337 150,000 12,232,337
1998 Library Fund (#229)- - -
2010 Annex A&B Bond Debt Fund (#230)1,664,900 - 1,664,900
2010 C&D Local Revitalization Debt Fund (#231)601,696 - 601,696
SCORE Debt Service Fund (#238)2,129,800 - 2,129,800
LID Guarantee Fund (#249)1,648 - 1,648
LID #350 (#275)16,059 - 16,059
Golf/Cemetery 2016 Refunding (#276)374,100 - 374,100
Municipal Park Construction Fund (#321)2,380,772 - 2,380,772
Capital Improvements Fund (#328)16,179,927 54,000 16,233,927
Local Revitalization Fund (#330)484,500 - 484,500
Water Fund (#430)19,465,675 115,200 19,580,875
Sewer Fund (#431)13,371,349 12,100 13,383,449
Storm Drainage Fund (#432)13,016,714 13,800 13,030,514
Sewer Metro Fund (#433)21,556,967 - 21,556,967
Solid Waste Fund (#434)21,805,275 - 21,805,275
Airport Fund (#435)1,653,233 40,000 1,693,233
Cemetery Fund (#436)1,628,060 - 1,628,060
Water Capital Fund (#460)9,175,410 - 9,175,410
Sewer Capital Fund (#461)11,945,391 - 11,945,391
Storm Drainage Capital Fund (#462)13,898,388 - 13,898,388
Airport Capital Fund (#465)2,240,105 - 2,240,105
Cemetery Capital Fund (#466)394,037 - 394,037
Insurance Fund (#501)1,949,070 - 1,949,070
Workers Compensation Self Insurance Fund (#503)3,300,188 - 3,300,188
Facilities Fund (#505)4,945,374 104,600 5,049,974
Innovation and Technology Fund (#518)9,002,614 242,700 9,245,314
Equipment Rental Fund (#550)5,099,232 - 5,099,232
Equipment Rental Capital Fund (#560)6,405,104 82,600 6,487,704
IT Capital Fund (#568)1,169,997 22,500 1,192,497
Fire Pension Fund (#611)2,326,269 - 2,326,269
Cemetery Endowment Fund (#701)1,862,409 - 1,862,409
Total 315,500,679 1,630,750 317,131,429
Page 15 of 146
AGENDA BILL APPROVAL FORM
Agenda Subject:
4th Quarter 2018 Financ ial Report (Coleman) (20 Minutes) (5:45 p.m.)
Date:
March 14, 2019
Department:
Financ e
Attachments:
Q4 Financial Report
Budget Impact:
Adminis trative Rec ommendation:
Background Summary:
The quarterly financial report s ummarizes the general s tate of Citywide financ ial affairs and highlights
s ignificant items or trends that the City Council s hould be aware of. The attac hment provides the year to
date through Dec ember 2018 s tatus report bas ed on financ ial data available as of January 23, 2019 for the
period ending December 31, 2018 and sales tax information representing busines s ac tivity that oc curred
through October 2018.
Reviewed by Counc il Committees :
Counc ilmember:Staff:Coleman
Meeting Date:March 25, 2019 Item Number:
Page 16 of 146
Quarterly Financial Report Through Q4-2018
General Fund Summary
$21.3
$18.1
$13.1
$6.3
$1.0 $2.4
$4.1
$1.5
$42.5
$14.7
$10.5 $9.9
$21.4 $19.3
$13.2
$6.3
$2.6 $2.1
$39.5
$13.4
$8.9 $8.8
$0.9
$4.0
Property TaxesSales TaxesOther TaxesIntergovernmental(Grants, etc.)DevelopmentService FeesCulture &RecreationOther Fees& ChargesOtherRevenuesPersonnelSupplies& ServicesIntergovernmentalOther ExpendituresRevenues Expenditures
$0
$5
$10
$15
$20
$25
$30
$35
$40
$45
Millions2018
Actuals
(Unfavorable)
2018
Actuals
(Favorable)
2018
Budget
General Fund Revenues and Expenditures
(Through December 2018) $67.7
$77.7$69.7 $70.7
Total
Revenues
Total
Expenditures
$0
$20
$40
$60
$80
Millions$1.3 $2.0 $1.5
$2.6
$1.3 $1.6 $2.4
$4.8 $4.1
$28.4
$3.9
$12.8
$4.0
$7.0
$1.2 $1.8 $1.2
$2.6
$1.2 $1.4 $2.1
$4.0 $4.0
$27.1
$3.5
$12.5
$3.8 $4.3
Council& MayorAdministrativeServicesCommunity &Human ServicesMunicipal Court& ProbationHumanResourcesFinanceCity AttorneyCommunityDevelopmentJail - SCOREPolicePublic WorksParks, Arts& RecreationStreetsNon-Departmental$0
$5
$10
$15
$20
$25
$30
Millions2018
Actuals
(Unfavorable)
2018
Actuals
(Favorable)
2018
Budget
General Fund Expenditures by Department
(Through December 2018)
1 Page 17 of 146
Quarterly Financial Report Through Q4-2018 2
General Fund 2017
Summary of Sources and Uses Annual YE YE YE
Budget Budget Actual Actual Amount
Operating Revenues
Property Tax 7 21,281,000$ 21,281,000$ 21,422,752$ 20,837,874$ 141,752$ 0.7 %
Sales Tax 8-9 14,893,500 14,893,500 15,888,667 14,949,407 995,167 6.7 %
Sales Tax - Pierce County Parks 77,250 77,250 104,158 95,750 26,908 34.8 %
Sales Tax - Annexation Credit 1,250,000 1,250,000 1,056,364 2,085,949 (193,636)(15.5)%
Criminal Justice Sales Tax 1,908,300 1,908,300 2,265,557 2,038,296 357,257 18.7 %
Brokered Natural Gas Tax 353,600 353,600 152,561 176,067 (201,039)(56.9)%
City Utilities Tax 10-11 3,991,000 3,991,000 3,750,955 3,890,304 (240,045)(6.0)%
Admissions Tax 317,000 317,000 470,370 422,280 153,370 48.4 %
Electric Tax 11 3,577,800 3,577,800 3,708,104 3,694,954 130,304 3.6 %
Natural Gas Tax 11 1,006,200 1,006,200 1,022,753 1,072,751 16,553 1.6 %
Cable Franchise Fee 12 986,100 986,100 951,973 1,009,432 (34,127)(3.5)%
Cable Utility Tax - New in 2017 13 1,000,000 1,000,000 1,017,825 801,150 17,825 1.8 %
Cable Franchise Fee - Capital 67,200 67,200 62,941 66,428 (4,259)(6.3)%
Telephone Tax 11 1,408,200 1,408,200 1,278,757 1,379,949 (129,443)(9.2)%
Garbage Tax (external)11 - - 136,883 129,831 136,883 N/A %
Leasehold Excise Tax 40,000 40,000 203,350 203,034 163,350 408.4 %
Gambling Excise Tax 303,180 303,180 412,547 324,309 109,367 36.1 %
Taxes sub-total 52,460,330$ 52,460,330$ 53,906,517$ 53,177,765$ 1,446,187$ 2.8 %
Business License Fees 14 223,200$ 223,200$ 352,880$ 163,347$ 129,680$ 58.1 %
Building Permits 15 1,653,750 1,653,750 920,305 1,191,974 (733,445)(44.4)%
Other Licenses & Permits 543,000 543,000 580,369 551,475 37,369 6.9 %
Intergovernmental (Grants, etc.)16 6,269,050 6,269,050 6,321,332 6,104,610 52,282 0.8 %
Charges for Services:17-20
General Government Services 17 61,300 61,300 74,301 72,710 13,001 21.2 %
Public Safety 18 756,000 756,000 1,133,972 887,535 377,972 50.0 %
Development Services Fees 18-19 1,019,100 1,019,100 903,884 906,687 (115,216)(11.3)%
Culture and Recreation 20 2,366,680 2,366,680 2,550,075 2,375,807 183,395 7.7 %
Fines and Penalties 21-22 885,300 885,300 920,187 882,255 34,887 3.9 %
Fees/Charges/Fines sub-total 13,777,380$ 13,777,380$ 13,757,305$ 13,136,398$ (20,075)$ (0.1)%
Interest and Investment Earnings 22 68,000$ 68,000$ 415,348$ 237,532$ 347,348$ 510.8 %
Rents and Leases 22 856,100 856,100 991,469 879,059 135,369 15.8 %
Contributions and Donations 22 53,200 53,200 51,400 47,926 (1,800)(3.4)%
Other Miscellaneous 22-23 236,800 236,800 357,075 308,578 120,275 50.8 %
Transfers In 144,300 144,300 92,117 79,000 (52,183)(36.2)%
Insurance Recoveries - Capital & Operating 105,000 105,000 165,212 134,103 60,212 57.3 %
Other Revenues sub-total 1,463,400$ 1,463,400$ 2,072,622$ 1,686,198$ 609,222$ 41.6 %
Total Operating Revenues 67,701,110$ 67,701,110$ 69,736,443$ 68,000,361$ 2,035,333$ 3.0 %
Operating Expenditures
Council & Mayor 1,332,443$ 1,332,443$ 1,159,695$ 1,136,527$ 172,748$ 13.0 %
Administration 1,963,814 1,963,814 1,767,999 1,434,930 195,815 10.0 %
Community & Human Services 1,488,828 1,488,828 1,190,641 1,076,539 298,187 20.0 %
Municipal Court & Probation 2,644,145 2,644,145 2,575,638 2,465,944 68,507 2.6 %
Human Resources 1,315,663 1,315,663 1,195,959 1,279,436 119,704 9.1 %
Finance 1,565,731 1,565,731 1,435,401 1,433,788 130,330 8.3 %
City Attorney 2,398,550 2,398,550 2,082,324 2,038,930 316,226 13.2 %
Community Development 4,826,325 4,826,325 4,046,469 4,225,865 779,857 16.2 %
Jail - SCORE 4,099,465 4,099,465 3,997,671 3,794,872 101,794 2.5 %
Police 28,354,695 28,354,695 27,105,538 24,947,225 1,249,157 4.4 %
Public Works 3,864,132 3,864,132 3,529,830 2,957,741 334,302 8.7 %
Parks, Arts & Recreation 12,821,406 12,821,406 12,481,642 12,030,393 339,764 2.6 %
Streets 4,039,204 4,039,204 3,769,988 3,677,312 269,216 6.7 %
Non-Departmental 6,983,343 6,983,343 4,343,574 4,327,753 2,639,769 37.8 %
Total Operating Expenditures 77,697,744$ 77,697,744$ 70,682,368$ 66,827,255$ 7,015,376$ 9.0 %
2018 2018 YE Budget vs. Actual
Favorable (Unfavorable)
Percentage
Page
Ref
2 Page 18 of 146
Quarterly Financial Report Through Q4-2018 3
Executive Summary
This Executive Summary provides an overview of the City’s overall financial position for the
fiscal period ending December 31, 2018, reflecting financial data available as of January 23,
2019.
General Fund:
Through December 2018, General Fund revenues totaled $69.7 million compared to a budget of
$67.7 million, and were $2.0 million (3.0%) higher than budget expectations. Some notable
variances to budget in 2018 include:
• Property tax collections in 2018 totaled $21.4 million, which was $142,000 higher than
budget expectations and exceeded 2017 collections by $585,000. [page 7]
• General Fund retail sales tax revenues totaled $15.9 million, exceeding budget by
6.7% or $995,000. Due to the Marketplace Fairness Act (MFA) which became
effective on January 1, 2018, retail sales taxes collected in 2018 included $232,000
from retail sales taxes collected on internet sales. (Note: This is collected as retail
sales tax revenue and is deducted from the amount the City receives for streamlined
sales tax revenue.) Overall, the primary areas of significant increase in retail sales
activity compared to collections in 2017 were in the services, automotive, and retail
trade categories. [pages 8-9]
• The other taxes category performed favorably to budget in 2018, with revenues totaling
$13.2 million compared to a budget of $13.1 million. Leasehold excise tax revenues
collected in 2018 exceeded budget by $163,000 due to a one-time tax receipt for the
Emerald Downs property. Admission taxes collected in 2018 were $48,000 higher
than what was collected in 2017 and gambling excise tax revenues collected in 2018
were $88,000 higher than what was collected in 2017 largely due to new revenues
generated from amusement games at Dave and Busters. These revenues were
somewhat offset by unfavorable variances in City utility tax revenues and brokered
natural gas tax revenues of $240,000 and $201,000 respectively. [pages 10-13]
• Building permit revenue collected in 2018 totaled $920,000, compared to a budget of
$1.7 million, representing $733,000 variance to budget. The number of building
permits issued in 2018 was 535, which represents a 21.3% decline from the number
of permits issued in 2017. [page 15]
• Intergovernmental revenues collected totaled $6.3 million and exceeded budget
expectations by $52,000, or 0.8%. [page 16]
• Public safety revenues collected in 2018 totaled $1.1 million compared to a budget of
$756,000 mainly due to $341,000 in additional contracted police officer extra duty
security services (which are reimbursed by the hiring contractor). [page 18]
• Development services revenues collected in 2018 totaled $904,000 and were
$115,000, or 11.3%, unfavorable to budget. This variance was predominately due to
plan check revenues not meeting budget expectations. [page 18-19]
3 Page 19 of 146
Quarterly Financial Report Through Q4-2018 4
Ending 2018 fund balances will not be finalized until approximately June 2019 pending final
year-end adjustments and certification by the State Auditor’s Office. Once the final ending 2018
fund balances are available, budgeted beginning 2019 fund balances will be reconciled and
adjusted accordingly.
General Fund expenditures in 2018 totaled $70.7 million compared to a budget of $77.7 million,
representing a 9.0% favorable variance to budget. All departments operated within their
allocated budget in 2018. Significant variances include savings in salaries and benefits largely
due to vacancies and savings in professional service contracts and miscellaneous expenditures.
General Fund expenditures in 2018 were $3.9 million, or 5.8% higher than in 2017. Salary and
benefit costs increased by $2.9 million, or 7.9% compared to 2017. This year-over-year
increase was primarily due to an increase in Council Approved FTEs (Full Time Equivalents),
increases for cost of living adjustments (COLAs), and increased costs associated with pensions
and healthcare. In addition, charges for services increased by $0.9 million, or 7.9%, due
primarily to increased costs paid to Valley Communications for 911 services, replacements of
street poles, cabinets and guardrails, as well as the cost of paying Auburn Valley Humane
Society for managing the Pet Licensing Program.
Lastly, payments made to SCORE (South Correctional Entity) for correctional services
increased by $203,000 in 2018.
$ 67.7M
$ 77.7M
$ 69.7M
$ 70.7M
$0 $10 $20 $30 $40 $50 $60 $70 $80
Revenues
Expenditures
$ Millions
General Fund
Revenues vs. Expenditures Through December 2018 2018 Actual
2018 Budget
4 Page 20 of 146
Quarterly Financial Report Through Q4-2018 5
The quarterly reports focus not on the financial position of the City but rather on the budget
status over the period being reported. We look at the adopted budget and the actual activity
against it to see if revenues are tracking and if expenditure budgets are within Council’s
appropriation. What is missing from this report is the actual position of the funds. In this
particular case it is the General Fund we are looking at.
We must always be mindful of the cash position of a given fund. The cash position tells if there
are surplus funds or a shortage of funds. For the general government, we look at the General
Fund (checking account) and the Cumulative Reserve Fund (savings account). From time to
time Council authorizes transfers between these funds. Just like transfers from a savings
account to the checking account and vice versa, therefore we must look at them together.
Over the past several years, there have been increases to the cash position due to levying
banked property tax capacity, increasing utility tax (cable), and a strong development cycle
(2013-2016). All these factors have enabled the City to maintain funding for the services
provided.
This schedule shows a downturn of the cash position at the end of 2018. 2018 development
fees were less than 50% of those collected in 2013 and 2016. 2018 also had the sunset
(6/30/2018) of the annexation sales tax credit revenue. All the banked or excess property tax
has been levied and the growth of this revenue is now limited to 1% + new construction.
2019 will further strain the cash positon with increased public safety costs (contracts with
SCORE, Valley Communications, King County District Court), homeless and human service
needs, and staffing costs (salary and benefits).
We can always look at financial statements and review the health of the fund, but the best way
to measure health is looking at the cash.
Cumulative
Reserve
Year General Fund Fund Total Change Comments
2015 17,940,290$ 8,215,082$ 26,155,372$
2016 19,744,123 8,742,100 28,486,223 2,330,851 Development Fees $1M +
2017 21,765,660 9,804,051 31,569,711 3,083,488 Levied $2M banked capacity (Property Taxes)
2018 20,061,756 10,145,241 30,206,997 (1,362,714) Annexation Sales Tax ended 6/30/2018
Cash Position History as of December 31 (Period 12)
5 Page 21 of 146
Quarterly Financial Report Through Q4-2018 6
Street Funds:
The City’s three street funds are special revenue funds wherein the revenue sources and
expenditures are legally restricted. These funds are used for street capital construction
projects, local street repair, and arterial street repair and preservation projects. In 2018, Arterial
Street Fund revenues totaled $3.4 million as compared to collections of $8.4 million in 2017,
while expenditures totaled $4.2 million as compared to expenditures of $9.7 million spent last
year. The Operator’s Union strike began in August and lasted several weeks, delaying the
schedule of many of the City’s projects. This was especially impactful to street projects—some
expenditures anticipated to occur in 2018 will move into 2019 because of this. [pages 26–27]
Local Street Fund revenues of $2.5 million exceeded the annual budget by $617,000, or
32.3%, due to higher than anticipated sales tax revenues from local construction projects. Last
year’s collections totaled $2.8 million. 2018 expenditures through the fourth quarter were $2.7
million as compared with $2.2 million in 2017. [pages 28–29]
Lastly, Arterial Street Preservation Fund revenues totaled $4.2 million through Q4-2018,
which was approximately $312,000 higher than revenues in 2017. Expenditures totaled $4.9
million versus $5.0 million in 2017. Historically, the majority of expenditures in all three street
funds occur during the second half of the year when weather conditions are optimal for
pavement construction. [pages 30–31]
Enterprise Funds:
The City’s enterprise funds account for operations with revenues primarily provided from user
fees, charges or contracts for services.
All City utilities transitioned to a monthly billing cycle starting in January 2019. In order to
achieve standardization in the billing cycles, additional days were added to the January 2019
billing, which brought all customers current through December 31, 2018. This one-time
occurrence increased both the Q4-2018 billing revenue and necessitated that a larger than
usual amount of revenue be accrued back to 2018 from the first billing of 2019, giving the
appearance of lower overall revenue. The numbers below are prior to the accrual; see pages
32–35 for more information.
In 2018 the Water Fund experienced operating income before depreciation of $5.8 million
compared to $5.7 million during the same period last year. The Sewer Fund ended 2018 with
operating income before depreciation of $1.8 million versus $2.2 million in 2017. The
Stormwater Fund ended the third quarter with operating income before depreciation of $2.2
million compared to $2.6 million in 2017. The Solid Waste Fund ended 2018 with operating
income of $206,000 compared to $612,000 in 2017. [pages 33–36]
Internal Service Funds:
Internal service funds provide services to other City departments and include functions such as
Insurance, Worker’s Compensation, Facilities, Innovation and Technology, and Equipment
Rental. All funds had sufficient revenues to cover year-end expenditures. [page 37]
Investment Portfolio:
The City’s total cash and investments at the end of the Q4-2018 totaled $141.0 million, and
compares to $138.3 million at the end of Q3-2018. [attachment]
6 Page 22 of 146
Quarterly Financial Report Through Q4-2018 7
General Fund
Revenues
The combined total of property, sales/use, utility, gambling, and admissions taxes provides
approximately 80% of all resources supporting general governmental activities. The following
section provides additional information on these sources.
Property Tax collections in 2018 totaled $21.4 million and were $142,000, or 0.7% above
budget expectation. Property tax revenue collected in 2018 exceeded collections in 2017 by
$585,000, or 2.8%. The year-over-year increase in property tax collections was attributed to an
increase in the assessed valuation. The majority of property taxes are collected during the
months of April and October, coinciding with the due dates for the County property tax billings.
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
$16.0
$18.0
$20.0
$22.0
$24.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMillionsProperty Taxes
2018 Budget
2018 YE Actual
2017 Actual
$12.6 $12.9
$14.4 $15.8
$17.2 $17.9
$20.8 $21.4
$0.0
$5.0
$10.0
$15.0
$20.0
$25.0
2011 2012 2013 2014 2015 2016 2017 2018MillionsProperty Tax Revenue
Actuals
7 Page 23 of 146
Quarterly Financial Report Through Q4-2018 8
Sales tax collected in 2018 totaled $18.2 million, of which $15.9 million was distributed to the
General Fund and $2.3 million was distributed to the Local Street Fund (SOS) program as per
current financial practice; this will be discontinued starting in 2019. Total sales tax revenue
distributions to the General Fund in 2018 exceeded budget expectations by $995,000, or 6.7%,
and were $939,000 higher than what was collected in 2017. Of the retail sales taxes collected
in 2018, $232,000 represented new revenues collected on internet sales due to Marketplace
Fairness Act legislation, which was effective January 1, 2018.
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
$16.0
$18.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMillionsSales & Use Tax
(Net of Revenue from Construction)
2018 Budget
2018 YE Actual
2017 Actual
$12.4
$13.8 $14.5 $14.6 $14.9 $15.9
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
$16.0
$18.0
2013 2014 2015 2016 2017 2018MillionsSales and Use Tax
General Fund Only
Actuals
8 Page 24 of 146
Quarterly Financial Report Through Q4-2018 9
The following table breaks out the City’s base sales taxes, excluding Pierce County Parks sales
tax, Criminal Justice sales tax, and Annexation Credit sales tax, by major business sector.
Total sales tax revenue collected in 2018 exceeded prior year collections by $617,000, or 3.5%.
The business sectors showing the largest dollar increase in revenues compared to last year
were the services, automotive, and retail trade industries, while construction declined 12.3%.
Sales tax revenue on construction is transferred to the Local Street Fund (Fund 103) for local
street repair and maintenance As noted above, this practice will be discontinued starting n
2019. In 2018, the total amount of sales tax on construction revenue collected was $2.3 million,
which was $322,000 less than was collected in 2017, and exceeds the 2018 budget by
$560,000.
2017 2018
Component Group Actual Actual Amount
Construction 2,632,107$ 2,309,617$ (322,490)$ (12.3)%
Manufacturing 677,596 754,285 76,690 11.3 %
Transportation & Warehousing 88,502 120,208 31,706 35.8 %
Wholesale Trade 1,363,083 1,469,017 105,934 7.8 %
Automotive 3,971,531 4,121,791 150,259 3.8 %
Retail Trade 4,871,580 5,040,912 169,332 3.5 %
Services 3,911,740 4,228,822 317,082 8.1 %
Miscellaneous 65,374 153,632 88,258 135.0 %
YE Total 17,581,514$ 18,198,285$ 616,771$ 3.5 %
Comparison of Sales Tax Collections by Group
Through December
Change from 2017
Percentage
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMillionsSales Tax on Construction Transfer
2018 Budget
2018 YE Actual
2017 Actual
9 Page 25 of 146
Quarterly Financial Report Through Q4-2018 10
Utility Taxes consist of interfund taxes on City utilities (Water, Sewer, Storm and Solid Waste)
and taxes on external utilities (Electric, Natural Gas, Telephone and Solid Waste). Utility taxes
collected in 2018 totaled $9.9 million and were $86,000, or 0.9% less than budget expectations.
$1.9 $1.8
$2.3 $2.3
$2.6
$2.3
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
2013 2014 2015 2016 2017 2018MillionsSales Tax On Construction Revenue
Actuals
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMillionsUtility Tax
2018 Budget
2018 YE Actual
2017 Actual
10 Page 26 of 146
Quarterly Financial Report Through Q4-2018 11
Favorable variances in electric and solid waste revenues offset lower collections in City
utility taxes and telephone tax revenues. Note: Whereas previously utility bills were
billed bi-monthly, effective January 2019 utility bills are billed monthly. This transition
required additional days to be added to the Q4-2018 utility billings on a one-time basis
to standardize all billing cycles. Due to this change, a larger than normal proportion of
utility revenue was billed in January 2019 and then accrued back to 2018. This also
impacted utility tax revenue, making collections in Q4-2018 appear lower than normal.
2017 2018 2018
Utility Tax Type YE Actual YE Budget YE Actual Amount Amount
City Interfund Utility Taxes 3,890,304$ 3,991,000$ 3,750,955$ $ (139,350)(3.6)% $ (240,045)(6.0)%
Electric 3,694,954 3,577,800 3,708,104 13,151 0.4 %130,304 3.6 %
Natural Gas 1,072,751 1,006,200 1,022,753 (49,998) (4.7)%16,553 1.6 %
Telephone 1,379,949 1,408,200 1,278,757 (101,193) (7.3)%(129,443) (9.2)%
Solid Waste (external)129,831 0 136,883 7,051 5.4 %136,883 N/A %
YE Total 10,167,789$ 9,983,200$ 9,897,451$ $ (270,338)(2.7)% $ (85,749)(0.9)%
Through December 2018
Utility Tax by Type
2018 vs. 2017 Actual 2018 vs. Budget
Percentage Percentage
$9.5 $10.0 $9.7 $10.0 $10.2 $9.9
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
2013 2014 2015 2016 2017 2018MillionsUtility Tax Revenues
Actuals
11 Page 27 of 146
Quarterly Financial Report Through Q4-2018 12
Cable Franchise Fees, which are collected quarterly, totaled $952,000 and were $34,000, or
3.5%, unfavorable to budget.
$0
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
$1,100
1st Quarter 2nd Quarter 3rd Quarter 4th QuarterThousandsCable Franchise Fee
2018 Budget
2018 YE Actual
2017 Actual
$0.9 $0.9 $0.9 $1.0 $1.0
$1.0
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
2013 2014 2015 2016 2017 2018MillionsCable Franchise Fee
Actuals
12 Page 28 of 146
Quarterly Financial Report Through Q4-2018 13
Cable Utility Tax. In September 2016, City Council increased the Cable Utility Tax from 1.0%
to 6.0%, with the entirety of the new tax amount benefitting the General Fund. This tax became
effective on January 1, 2017 and is collected quarterly. Total cable utility tax revenue collected
in 2018 was $1,018,000 and exceeded budget expectations by $18,000, or 1.8%.
$0
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
$1,100
1st Quarter 2nd Quarter 3rd Quarter 4th QuarterThousandsCable Utility Tax
(New in 2017)
2018 Budget
2018 YE Actual
2017 Actual
13 Page 29 of 146
Quarterly Financial Report Through Q4-2018 14
Licenses and Permits include business licenses, building permits, plumbing, electric and other
licenses and permit fees. Building permit fees and business licenses make up about 70% of the
annual budgeted revenue in this category.
Business license revenues collected in 2018 totaled $353,000 as compared to $163,000
collected in 2017. The primary reason for this year-over-year increase in revenues is the timing
of when business license renewal notices were sent to businesses and paid. The majority of
businesses paid their 2018 business licenses in early 2018 and paid their 2019 business
licenses in December 2018. In addition, due to compliance efforts initiated by the City, there
has been an increase in the number of licenses sold.
$0
$50
$100
$150
$200
$250
$300
$350
$400
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecThousandsBusiness Licenses
2018 Budget
2018 YE Actual
2017 Actual
$236
$171
$282
$225
$163
$353
$0
$50
$100
$150
$200
$250
$300
$350
$400
2013 2014 2015 2016 2017 2018ThousandsBusiness License Revenues
Actuals
14 Page 30 of 146
Quarterly Financial Report Through Q4-2018 15
Building permit revenues collected in 2018 totaled $920,000 as compared to 2017 collections of
$1.2 million. This year-over-year decline is a result of a decrease in the number of building
permits issued. A total of 535 building permits were sold in 2018 as compared to 680 sold in
2017, representing a 21.3% reduction. Of the permit revenues collected in 2018, 57% was
attributable to commercial projects and the remaining 43% was predominately single family
housing permits.
Major projects contributing to building permit revenues in 2018 include permits issued for the
Hudson Distribution Center, over 30 single family homes in the Wyncrest housing development,
the Olympic Middle School Reconstruction Project, multiple projects at Boeing, and construction
of The Auburn Apartments.
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
$1.6
$1.8
$2.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMillionsBuilding Permits
2018 Budget
2018 YE Actual
2017 Actual
$2.1
$1.5
$1.2
$2.0
$1.2
$0.9
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
2013 2014 2015 2016 2017 2018MillionsBuilding Permits
Actuals
15 Page 31 of 146
Quarterly Financial Report Through Q4-2018 16
Intergovernmental revenues include grants (direct and indirect federal, state and local),
compact revenue from the Muckleshoot Indian Tribe (MIT), intergovernmental service revenues,
and state shared revenues. Collections in 2018 totaled $6.3 million and were $52,000, or 0.8%,
favorable to budget.
The favorability to budget was mainly seen in revenues collected from Muckleshoot for
reimbursement of services provided to the casino, as well as increases in marijuana excise tax
revenues received from the state. These favorable variances to budget were somewhat offset
by lower than budgeted collections from streamlined sales tax revenues, as this revenue was
reduced by $232,000 due to the Marketplace Fairness Act. The Marketplace Fairness Act
(MFA), which was effective January 1, 2018, is intended to capture the retail sales tax lost on
internet sales. MFA revenues are collected as retail sales tax revenues, which then reduces the
amount the City receives in streamlined sales tax revenues. In addition, grant revenues
collected were unfavorable to budget by $280,000 through December 2018 – although this will
be largely offset by $206,000 that will be collected in 2019 for 2018 activity.
2017 2018 2018
Revenue YE Actual YE Budget YE Actual Amount Amount
Federal Grants 241,952$ 506,850$ 344,731$ $ 102,780 42.5 % $(162,119)(32.0)%
State Grants 189,238 244,000 191,270 2,032 1.1 %(52,730) (21.6)%
Interlocal Grants 96,322 217,600 152,205 55,882 0.0 %(65,395) (30.1)%
Muckleshoot Casino Services 855,302 650,000 1,035,459 180,156 21.1 %385,459 59.3 %
State Shared Revenues:
Streamlined Sales Tax 1,908,971 1,888,600 1,699,909 (209,063) (11.0)%(188,691) (10.0)%
Motor Vehicle Fuel Tax 1,153,061 1,287,500 1,191,433 38,372 3.3 %(96,067) (7.5)%
Criminal Justice - High Crime 391,027 192,000 218,832 (172,195) (44.0)%26,832 14.0 %
Criminal Justice - Population 21,787 25,000 22,896 1,109 5.1 %(2,104) (8.4)%
Criminal Justice - Special Prog.79,077 82,500 82,756 3,679 4.7 %256 0.3 %
Marijuana Revenues 56,069 65,000 236,951 180,882 322.6 %171,951 264.5 %
State DUI 11,678 12,000 11,673 (6)(0.1)%(327) (2.7)%
Fire Insurance Tax 78,078 75,000 79,798 1,720 2.2 %4,798 6.4 %
Liquor Excise 371,440 375,000 399,164 27,725 7.5 %24,164 6.4 %
Liquor Profit 650,607 648,000 654,256 3,649 0.6 %6,256 1.0 %
Total State Shared:4,721,796 4,650,600 4,597,667 (124,129)(2.6)%(52,933) (1.1)%
YE Total 6,104,610$ 6,269,050$ 6,321,332$ 216,722$ 3.6 %52,282$ 0.8 %
Through December 2018
Intergovernmental Revenues (Grants, Entitlements & Services)
2018 vs. 2017 Actual 2018 vs. Budget
% Change % Change
16 Page 32 of 146
Quarterly Financial Report Through Q4-2018 17
Charges for Services consist of general governmental service charges, public safety charges,
development service fees, and cultural & recreation fees. Total charges for services collected in
2018 totaled $4.7 million, which is $419,000 higher than revenues collected in 2017 and
$459,000, or 10.9%, favorable to budget in 2018. While development services revenues in
2018 were $115,000, or 11.3%, unfavorable to budget due to plan check revenues having
declined year-over-year, this was more than offset by increased revenues in public safety and
culture and recreation revenues as explained below.
$4.8 $5.1 $5.3 $5.7 $6.1 $6.3
$0
$1
$2
$3
$4
$5
$6
$7
$8
2013 2014 2015 2016 2017 2018MillionsIntergovernmental Revenues
(Grants, Entitlements & Services)
Actuals
2017 2018 2018
Revenue YTD Actual YTD Budget YTD Actual Amount Amount
General Government 72,710$ 61,300$ 74,301$ $ 1,591 2.2 % $ 13,001 21.2 %
Public Safety 887,535 756,000 1,133,972 246,438 27.8 %377,972 50.0 %
Development Services 906,687 1,019,100 903,884 (2,802) (0.3)%(115,216) (11.3)%
Culture & Recreation 2,375,807 2,366,680 2,550,075 174,268 7.3 %183,395 7.7 %
YE Total 4,242,738$ 4,203,080$ 4,662,233$ 419,495$ 9.9 % $ 459,153 10.9 %
Through December 2018
Charges for Services by Type
2018 vs. 2017 Actual 2018 vs. Budget
Percentage Percentage
17 Page 33 of 146
Quarterly Financial Report Through Q4-2018 18
General governmental charges for service collected in 2018 totaled $74,000 compared to a
budget of $61,000. The favorability to budget was mostly seen in passport services.
Public safety revenues consist of revenues received for police officer extra duty security
services – whereby officers are contracted for and reimbursement is made by the hiring agency.
This also includes reimbursements from the Muckleshoot Indian Tribe (MIT) for a full-time
dedicated police officer and associated expenditures as well as monies collected from the
Auburn School District and the Criminal Justice Training Commission (CJTC) for services
rendered. Public safety revenues collected in 2018 totaled $1.1 million and compare to a
budget of $756,000. The majority of the favorability seen in this revenue source is due to extra
duty overtime reimbursements exceeding budget expectations as a result of increased requests
for police officer security services.
Development services fee collections, which primarily consist of plan check fees, totaled
$904,000 and ended the year $115,000, or 11.3%, under budget expectations. Total plan check
revenues collected in 2018 totaled $488,000 as compared to $664,000 collected in 2017; this
represents a 26.6% year-over-year decline in revenues. Plan check revenues collected in 2018
were from numerous commercial and residential projects including projects at Boeing, the Dick
Scobee Elementary School Replacement Project, The Auburn Apartments, the Wyndham Hotel
and single-family houses in the Hastings housing development.
$3.3
$3.9 $4.3 $4.1 $4.2
$4.7
$0.0
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0
2013 2014 2015 2016 2017 2018MillionsCharges for Services
Actuals
18 Page 34 of 146
Quarterly Financial Report Through Q4-2018 19
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMillionsDevelopment Service Fees
2018 Budget
2018 YE Actual
2017 Actual
$1.1 $1.1
$1.4
$1.0
$0.9 $0.9
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
$1.6
2013 2014 2015 2016 2017 2018MillionsDevelopment Service Fees
Actuals
19 Page 35 of 146
Quarterly Financial Report Through Q4-2018 20
Culture and recreation revenues collected in 2018 totaled $2.6 million, and exceeded budget by
$183,000, or 7.7%. Collections in 2018 increased by $174,000, or 7.3%, compared to
collections in 2017, which was primarily due to an increase in revenues collected for summer
camps, green fees and Pro-Shop sales at the Auburn Golf Course, and Special Events revenue
due to new sponsorship revenue collected for the annual Veteran’s Day Parade.
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
$1.6
$1.8
$2.0
$2.2
$2.4
$2.6
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMillionsCulture & Recreation
2018 Budget
2018 YE Actual
2017 Actual
$2.1 $2.2 $2.3 $2.3 $2.4 $2.6
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
2013 2014 2015 2016 2017 2018MillionsCulture & Recreation Revenues
Actuals
20 Page 36 of 146
Quarterly Financial Report Through Q4-2018 21
Fines & Penalties include traffic and parking infraction penalties, criminal fines (including
criminal traffic, criminal non-traffic and other criminal offenses) as well as non-court fines such
as false alarm fines. Total revenues collected in 2018 totaled $920,000, compared to a budget
of $885,000. As seen in the table below, civil penalty revenues collected in 2018 were $69,000
higher than 2017 collections. This year-over-year increase was due to revenues collected for
code compliance penalties, which are unbudgeted. Code compliance penalties are revenues
collected from banks on vacant bank-owned properties that are neglected and in non-
compliance with City code. Non-court fines and penalties ended the year under budget
expectations by $34,000, primarily due to false alarm fines ending the year under budget
expectations.
2017 2018 2018
Month YE Actual YE Budget YE Actual Amount Amount
Civil Penalties 28,346$ 12,000$ 97,242$ $ 68,896 243.1 % $ 85,242 710.4 %
Civil Infraction Penalties 457,818 472,600 463,432 5,614 1.2 %(9,168) (1.9)%
Redflex Photo Enforcement 10,773 0 7,335 (3,438) (31.9)%7,335 N/A %
Parking Infractions 148,260 146,800 129,752 (18,508) (12.5)%(17,048) (11.6)%
Criminal Traffic Misdemeanor 73,578 51,300 52,090 (21,487) (29.2)%790 1.5 %
Criminal Non-Traffic Fines 31,077 44,300 50,375 19,298 62.1 %6,075 13.7 %
Criminal Costs 46,394 42,800 38,135 (8,259) (17.8)%(4,665) (10.9)%
Non-Court Fines & Penalties 86,009 115,500 81,825 (4,184) (4.9)%(33,675) (29.2)%
YE Total 882,255$ 885,300$ 920,187$ $ 37,932 4.3 % $ 34,887 3.9 %
Through December 2018
Fines & Penalties by Type
2018 vs. 2017 Actual 2018 vs. Budget
Percentage Percentage
$0.0
$0.1
$0.2
$0.3
$0.4
$0.5
$0.6
$0.7
$0.8
$0.9
$1.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMillionsFines & Penalties
2018 Budget
2018 YE Actual
2017 Actual
21 Page 37 of 146
Quarterly Financial Report Through Q4-2018 22
Miscellaneous revenues consist of investment earnings, income from facility rentals,
contributions & donations, and other income including the quarterly purchasing card (P-card)
rebate monies. Revenues collected in this category in 2018 totaled $1.8 million and exceeded
budget expectations by $601,000. The majority of the increase in revenues was seen in interest
and investments as well as the rents and leases category.
Interest and investments revenues collected in 2018 exceeded budget expectations by
$347,000, and were $178,000 more than what was collected in 2017. This year-over-year
increase in investment revenue is primarily due to the increase in the State Investment Pool
interest rate.
Rents and lease revenue collected in 2018 totaled $991,000 and was $112,000 higher than
2017 collections. This year-over-year increase was primarily related to facility rental revenues,
miscellaneous parks unearned revenue (deposits), and golf cart rental revenues. In 2018, the
facility rental revenues increased $43,000 compared to revenues collected in 2017, which were
primarily due to greater rental revenue generated at the Auburn Community and Events Center
and at Game Farm Wilderness Campground. Miscellaneous parks unearned revenue (facility
deposits) and golf cart rental revenues increased $35,000 and $31,000 respectively, over
revenues collected in 2017.
$1.4
$1.2
$0.9 $0.9 $0.9 $0.9
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
$1.6
$1.8
$2.0
2013 2014 2015 2016 2017 2018MillionsFines & Penalties
Actuals
2017 2018 2018
Month YE Actual YE Budget YE Actual Amount Amount
Interest & Investments 237,532$ 68,000$ 415,348$ 177,816$ 74.9 %347,348$ 510.8 %
Rents & Leases 879,059 856,100 991,469 112,410 12.8 %135,369 15.8 %
Contributions & Donations 47,926 53,200 51,400 3,474 7.2 %(1,800) (3.4)%
Other Miscellaneous Revenue 308,578 236,800 357,075 48,497 15.7 %120,275 50.8 %
YE Total 1,473,095$ 1,214,100$ 1,815,292$ 342,197$ 23.2 %601,192$ 49.5 %
Miscellaneous Revenues by Type
Through December 2018
2018 vs. 2017 2018 vs. Budget
Percentage Percentage
22 Page 38 of 146
Quarterly Financial Report Through Q4-2018 23
Lastly, other miscellaneous revenues exceeded budget expectations by $120,000 mainly due to
revenues collected for code compliance property abatements and sales of unclaimed property.
Real Estate Excise Tax (REET) revenue is receipted into the Capital Improvement Projects
Fund and is used for governmental capital projects. REET revenues collected in 2018 totaled
$3.8 million, exceeding budget expectations by $1.4 million and exceeding prior year collections
by $236,000, or 6.6%. Real estate sales in 2018 represent the sale of both commercial
properties and single-family residences. Commercial sales in 2018 included the sale of several
multi-family properties, the sale of two hotels, commercial and warehousing space, offices,
manufacturing businesses and vacant land.
$0.7
$1.0 $1.0
$1.2
$1.5
$1.8
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
$1.6
$1.8
$2.0
2013 2014 2015 2016 2017 2018MillionsMiscellaneous Revenues
Actuals
2017 2018 2018
Month Actual Budget Actual Amount Amount
Jan 224,044$ 200,800$ 240,414$ 16,371$ 7.3 %39,614$ 19.7 %
Feb 249,683 200,800 200,783 (48,899) (19.6)%(17) (0.0)%
Mar 326,044 200,800 255,218 (70,826) (21.7)%54,418 27.1 %
Apr 234,480 200,800 362,999 128,519 54.8 %162,199 80.8 %
May 299,251 200,800 427,054 127,803 42.7 %226,254 112.7 %
Jun 353,807 200,800 371,816 18,009 5.1 %171,016 85.2 %
Jul 330,707 200,800 342,006 11,299 3.4 %141,206 70.3 %
Aug 325,936 200,800 373,889 47,954 14.7 %173,089 86.2 %
Sep 309,422 200,800 387,673 78,251 25.3 %186,873 93.1 %
Oct 286,675 200,800 285,967 (708) (0.2)%85,167 42.4 %
Nov 289,045 200,800 272,195 (16,850) (5.8)%71,395 35.6 %
Dec 325,309 201,200 270,161 (55,149) (17.0)%68,961 34.3 %
YE Total 3,554,404$ 2,410,000$ 3,790,176$ 235,772$ 6.6 %1,380,176$ 57.3 %
Real Estate Excise Tax Revenues
December 2018
Percentage
2018 vs. 2017 2018 vs. Budget
Percentage
23 Page 39 of 146
Quarterly Financial Report Through Q4-2018 24
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
$4.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMillionsReal Estate Excise Tax
2018 Budget
2018 YE Actual
2017 Actual
$2.2 $2.5
$4.6
$4.3
$3.6 $3.8
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
$4.0
$4.5
$5.0
2013 2014 2015 2016 2017 2018MillionsReal Estate Excise Tax Revenues
Actuals
24 Page 40 of 146
Quarterly Financial Report Through Q4-2018 25
Pet Licensing
In 2018, 4,564 pet licenses were sold, resulting in $118,660 in revenue. In 2017, 4,378 licenses
were sold, resulting in $114,265 in revenue. As of March 2018, pet licensing services are
provided by the Auburn Valley Humane Society; previously, these services were provided by
PetData, Inc.
0
500
1,000
1,500
2,000
2,500
$0
$5
$10
$15
$20
$25
JanFebMarAprMayJunJulAugSepOctNovDecNumber of Licenses IssuedLicense Revenue( thousands )Pet Licensing Revenues vs Licenses Sold
2018 vs 2017
2017 License Revenue
2018 License Revenue
2017 Licenses Issued
2018 Licenses Issued
0
1,000
2,000
3,000
4,000
5,000
6,000
$0
$20
$40
$60
$80
$100
$120
$140
JanFebMarAprMayJunJulAugSepOctNovDecNumber of Licenses IssuedLicense Revenue( thousands )Cumulative Pet Licensing Revenue & Licenses Issued
2018 vs 2017
2018 License Revenue
2018 Licenses Issued
2017 Licenses Issued
25 Page 41 of 146
Quarterly Financial Report Through Q4-2018 26
Street Funds
This section provides a financial overview of the City’s three street funds for the quarter ending
December 31, 2018. The City’s three street funds include the Arterial Street Fund (Fund 102),
the Local Street Fund (Fund 103), and the Arterial Street Preservation Fund (Fund 105).
Fund 102 – Arterial Street Fund
The Arterial Street Fund is a special revenue fund that is funded by transportation grants, traffic
impact fees, a portion of the City’s gas tax receipts, Public Works Trust Fund loans, developer
contributions, and other sources. As of December 31, 2018 there were 25 separate street
projects budgeted in this fund.
In 2018, revenues collected totaled $3.4 million as compared with collections of $8.4 million in
2017. Total expenditures in 2018 were $4.2 million as compared to $9.7 million expended in
2017. Variances in revenues and expenditures are largely due to the timing of capital
expenditures and any subsequent reimbursement via grants and/or operating transfers.
Expenditure timing is generally determined by the current phase of each individual capital
project; expenditures tend to increase as projects move from design phase into construction.
Additionally, the Operator’s Union strike impacted several projects in 2018 and delayed their
anticipated expenditures and reimbursement revenue.
Fund 102 - Arterial Street 2017
Summary of Sources and Uses Annual YE YE YE
Report Period: December 2018 Budget Budget Actual Actual Amount
Revenues
Federal Grants 2,247,600$ 2,247,600$ 1,307,081$ 2,991,037$ (940,519)$ (41.8)%
State Grants 176,500 176,500 180,627 2,339,312 4,127 2.3 %
Motor Vehicle Fuel and Multimodal Taxes 585,000 585,000 641,109 590,141 56,109 9.6 %
Developer Contributions - - - 369,382 -
Miscellaneous Revenue 466,200 466,200 545,707 - 79,507 17.1 %
Operating Transfer In 1,833,417 1,833,417 716,050 2,092,291 (1,117,367) (60.9)%
Investment Income 2,600 2,600 32,750 11,173 30,150 1159.6 %
Total Revenues 5,311,317$ 5,311,317$ 3,423,325$ 8,393,335$ (1,887,992)$ (35.5)%
Expenditures
Salary and Benefits 551,000$ 551,000$ 360,370$ 618,410$ 190,630$ 34.6 %
Capital Outlay 5,408,300 5,408,300 3,184,052 8,452,526 2,224,248 41.1 %
Subtotal - Capital Project Expenditures 5,959,300 5,959,300 3,544,422 9,070,936 2,414,878 40.5 %
Services and Charges 405,200 405,200 363,312 329,980 41,888 10.3 %
Interfund Payments for Services 78,859 78,859 78,864 76,680 (5) (0.0)%
Debt Service Principal and Interest 208,818 208,818 208,817 209,511 1 0.0 %
Operating Transfer Out 95,615 95,615 25,615 7,015 70,000 73.2
Total Expenditures 6,747,792$ 6,747,792$ 4,221,030$ 9,694,122$ 2,526,762$ 37.4 %
Net Change in Fund Balance (1,436,475)$ (1,436,475)$ (797,705)$ (1,300,786)$ 638,770$ (44.5)%
Beg. Fund Balance, January 2018 2,584,136$
Net Change in Fund Balance, December 2018 (797,705)
Ending Fund Balance, December 2018 1,786,431$
2018 Budgeted Ending Fund Balance 1,147,661$
2018 2018 YE Budget vs. Actual
Favorable (Unfavorable)
Percentage
26 Page 42 of 146
Quarterly Financial Report Through Q4-2018 27
This table presents the status of the projects with the most significant budget impact on the
fund:
Notes:
• Several street projects were delayed by the Operator’s Union strike and the lack of natural gas during the 3rd
and 4th quarters of 2018, which will move some expenditures into 2019.
$0.0
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0
$7.0
$8.0
$9.0
$10.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMillionsFund 102 -Capital Project Expenditures
2018 YE Budget
2018 YE Actual
2017 YE Actual
2018 YE Actual:
$3.5M
2018 Annual Budget:
$6.0M
2017 YE Actual:
$9.1M
Name Annual Budget YE Actual Remaining
22nd St NE & I St NE Intersection $1.1M $1.0M $0.1M
AWS Corridor Safety Improvements $0.8M $0.7M $0.2M
A St SE & 37th St SE $0.8M $0.6M $0.2M
All Other Projects (21 Others Budgeted)$3.2M $1.3M $1.9M
Total $6.0M $3.5M $2.4M
*Components may not sum to total due to rounding.
Fund 102 - Arterial Street
Capital Projects Status *
27 Page 43 of 146
Quarterly Financial Report Through Q4-2018 28
Fund 103 – Local Street Fund
The Local Street Fund is a special revenue fund that is currently funded from sales taxes on
construction, and used for local street repair. In 2018, revenues in this fund totaled $2.5 million,
exceeding budget expectations by $617,000 due to higher than anticipated sales tax revenues
from local construction projects. This compares to collections of $2.8 million in 2017. Total
expenditures in 2018 were $2.7 million and compare to expenditures of $2.2 million in 2017.
Historically, well over half of this fund’s annual expenditures occur in the final four months of
each year due to the weather sensitivity of pavement construction (this work needs to be done
primarily in the summer and early fall). Highlighted in the table below and shown in the following
graph are the fund’s total expenditures related to capital projects.
Fund 103 - Local Street Fund 2017
Summary of Sources and Uses Annual YE YE YE
Report Period: December 2018 Budget Budget Actual Actual Amount
Revenues
Sales Tax on Construction 1,750,000$ 1,750,000$ 2,309,617$ 2,632,107$ 559,617$ 32.0 %
Operating Transfer In 150,000 150,000 150,000$ 150,000 - 0.0 %
Interest Earnings 9,100 9,100 65,988$ 32,475 56,888 625.1 %
Total Revenues 1,909,100$ 1,909,100$ 2,525,605$ 2,814,582$ 616,505$ 32.3 %
Expenditures
Salary and Benefits 148,817$ 148,817$ 124,191$ 124,325$ 24,626$ 16.5 %
Capital Project Expenditures 3,429,298 3,429,298 2,510,696 2,050,006 918,602 26.8 %
Services and Charges 700 700 2,592 23,703 (1,892) (270.3)%
Interfund Payments for Services 12,239 12,239 12,240 11,916 (1) (0.0)%
Operating Transfer Out 516 516 317 5,825 199 38.6
Total Expenditures 3,591,570$ 3,591,570$ 2,650,036$ 2,215,775$ 941,534$ 26.2 %
Net Change in Fund Balance (1,682,470)$ (1,682,470)$ (124,431)$ 598,807$ 1,558,039$ (92.6)%
Beg. Fund Balance, January 2018 2,943,350$
Net Change in Fund Balance, December 2018 (124,431)
Ending Fund Balance, December 2018 2,818,919$
2018 Budgeted Ending Fund Balance 1,260,880$
2018 2018 YE Budget vs. Actual
Favorable (Unfavorable)
Percentage
28 Page 44 of 146
Quarterly Financial Report Through Q4-2018 29
This table presents the status of the projects with the most significant budget impact on the
fund:
Notes:
• Several projects were impacted by the Operator’s Union strike and the lack of natural gas in the region,
which impacted progress on these projects in the 3rd and 4th quarters of 2018.
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
$4.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMillionsFund 103 -Capital Project Expenditures
2018 YE Budget
2018 YE Actual
2017 YE Actual
2018 Annual
Budget :
$3.4M
2017 YE Actual:
$2.1M
2018 YE Actual:
$2.5M
Name Annual Budget YE Actual Remaining
2018 Local Street Pavement Reconstruction $1.8M $1.5M $0.3M
2018 Citywide Pavement Patching & Overlay $0.9M $0.4M $0.5M
2017 Local Street Reconstruction & Preservation $0.7M $0.5M $0.2M
All Other Projects (1 Other Budgeted)$0.1M $0.1M $0.0M
Total $3.4M $2.5M $0.9M
*Components may not sum to total due to rounding.
Fund 103 - Local Street
Capital Projects Status*
29 Page 45 of 146
Quarterly Financial Report Through Q4-2018 30
Fund 105 – Arterial Street Preservation Fund
The Arterial Street Preservation Fund is a special revenue fund that is primarily funded by a
1.0% utility tax that was adopted by Council in 2008; these utility tax revenues are restricted for
arterial street repair and preservation projects. Major projects budgeted within the Arterial Street
Preservation Fund in 2018 include 15th Street NE/NW Preservation, South 277th Street
Preservation, and Citywide Pavement Patching and Overlay. Through Q4-2018, revenues
totaled $4.2 million, approximately $312,000 higher than the same period last year.
Total expenditures in 2018 were $4.9 million as compared to $5.0 million in 2017. Historically,
the majority of this fund’s expenditures occur in the second half of each year due to the weather
sensitivity of pavement construction (this work needs to be done primarily in the summer and
early fall). Highlighted in the table below and shown in the following graph are the fund’s total
expenditures related to capital projects.
Fund 105 - Arterial Street Preservation 2017
Summary of Sources and Uses Annual YE YE YE
Report Period: December 2018 Budget Budget Actual Actual Amount
Revenues
City Utility Tax 700,000$ 700,000$ 625,159$ 648,384$ (74,841)$ (10.7)%
Electric Utility Tax 715,600 715,600 741,621 738,991 26,021 3.6 %
Natural Gas Utility Tax 201,200 201,200 204,551 214,550 3,351 1.7 %
Cable TV Tax 197,200 197,200 203,565 211,438 6,365 3.2 %
Telephone Utility Tax 281,600 281,600 243,790 275,990 (37,810) (13.4)%
Garbage Utility Tax (External Haulers)- - 22,443 21,639 22,443
Grants 1,511,840 1,511,840 891,451 1,550,008 (620,389) (41.0)%
Operating Transfer In 2,212,400 2,212,400 1,221,453 194,915 (990,947) (44.8)%
Interest Earnings 4,900 4,900 39,029 25,483 34,129 696.5 %
Total Revenues 5,824,740$ 5,824,740$ 4,193,062$ 3,881,397$ (1,631,678)$ (28.0)%
Expenditures
Salary and Benefits 225,000$ 225,000$ 387,723$ 391,456$ (162,723)$ (72.3)%
Capital Outlay 6,582,840 6,582,840 4,506,355 4,617,054 2,076,485 31.5 %
Subtotal - Capital Project Expenditures 6,807,840 6,807,840 4,894,078 5,008,510 1,913,762 28.1 %
Supplies - - - - -
Services and Charges 150,000 150,000 - - 150,000 100.0
Operating Transfer Out 46,100 46,100 - 14,389 46,100 100.0
Total Expenditures 7,003,940$ 7,003,940$ 4,894,078$ 5,022,898$ 2,109,862$ 30.1 %
Net Change in Fund Balance (1,179,200)$ (1,179,200)$ (701,016)$ (1,141,501)$ 478,184$ (40.6)%
Beg. Fund Balance, January 2018 2,039,837$
Net Change in Fund Balance, December 2018 (701,016)
Ending Fund Balance, December 2018 1,338,821$
2018 Budgeted Ending Fund Balance 860,637$
2018 2018 YE Budget vs. Actual
Favorable (Unfavorable)
Percentage
30 Page 46 of 146
Quarterly Financial Report Through Q4-2018 31
This table presents the status of the projects with the most significant impacts on the fund:
Notes:
• Several projects were impacted by the Operator’s Union strike and the lack of natural gas in the region,
which impacted progress on these projects in the 3rd and 4th quarters of 2018.
$0.0
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0
$7.0
$8.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMillionsFund 105 -Capital Project Expenditures
2018 YE Budget
2018 YE Actual
2017 YE Actual
2018 Annual
Budget:
$6.8M
2017 YE Actual:
$5.0M
2018 YE Actual:
$4.9M
Name Annual Budget YE Actual Remaining
15th St NE/NW Preservation $2.7M $2.5M $0.2M
S 277th Street Preservation $1.4M $0.8M $0.5M
2018 Citywide Pavement and Patching Overlay $1.7M $0.9M $0.9M
All Other Projects (4 Others Budgeted)$1.0M $0.6M $0.3M
Total $6.8M $4.9M $1.9M
*Components may not sum to total due to rounding.
Capital Projects Status*
Fund 105 - Arterial Street Preservation
31 Page 47 of 146
Quarterly Financial Report Through Q4-2018 32
Fund 124 – Mitigation Fees
The Mitigation Fees Fund is a special revenue fund funded from revenues from fees for new
development that are assessed at the time applications are received for development activity.
These funds are used to address costs associated with City growth.
The fund houses two types of revenues: mitigation fees and impact fees. Mitigation fees are
variable charges collected as a result of State Environmental Policy Act (SEPA) reviews and the
City’s determination that a project must pay additional fees to compensate for a unique effect
that it has on the community. Impact fees are set charges collected automatically for a variety of
projects. These fees are adopted annually by the City Council based on projects anticipated in
the Capital Facilities plan over the next six years.
In 2018, revenues were 27.4% below budget expectations. This variance is largely due to a
decrease in single-family housing development, which is the source of parks impact fees and a
significant source of transportation impact fees. Additionally, the remaining balance of the
budgeted transfer-in of $400,000 from the Capital Improvement Projects fund will be carried
forward to 2019. This transfer is to pay for traffic impact fees associated with two multifamily
development proposals: Auburn Apartments and Auburn Senior Living. Expenditures were also
below budget due to the timing of capital projects funded by these revenues.
Fund 124 - Mitigation Fees
Summary of Sources and Uses
Report Period Through:Ending Ending
December 2018 Fund Balance Fund Balance
Transportation Impact Fees 800,000$ 1,498,517$ 4,517,955$ 457,831$ 598,350$ 5,075,950$
Transportation Migitation Fees - 188,800 45,505 - 117,700 116,605
Fire Impact Fees 100,000 50,000 136,373 192,135 50,000 228,508
Fire Mitigation Fees - - 81 - - 81
Parks Impact Fees 600,000 1,177,000 4,753,136 390,250 210,447 5,509,939
Parks Mitigation Fees - - 335,302 - - 335,302
School Impact Admin Fees 12,000 - 68,115 9,369 - 65,484
Wetland Mitigation Fees - 31,600 38,061 - - 69,661
Interest and Investment Income 8,200 - 8,200 211,060 - 211,060
Fees in Lieu of Improvements - 100,000 23,313 - - 123,313
Operating Transfers-In 400,000 - 400,000 133,800 - 133,800
Total 1,920,200$ 3,045,917$ 10,326,041$ 1,394,445$ 976,498$ 11,869,702$
Beginning Fund Balance, January 2018 11,451,755$
Net Change in Fund Balance, December 2018 417,947
Ending Fund Balance, December 2018 11,869,702$
2018 Budgeted Ending Fund Balance 10,326,041$
YE ActualsBUDGET
Revenues ExpendituresRevenuesExpenditures
32 Page 48 of 146
Quarterly Financial Report Through Q4-2018 33
Enterprise Funds
Detailed income and expense statements for Enterprise and Internal Service funds can be
found in an attachment at the end of this report. The attachment provides operating and – as
applicable – capital fund reports for these funds showing budget, actuals, and variances.
Operating funds house all the operating costs along with debt service and financing obligations.
Capital funds show costs associated with capital acquisition and construction. Both the
operating and capital funds have a working capital balance. This approach isolates those funds
available for capital and cash flow needs for daily operations, and project managers will know
exactly how much working capital is available for current and planned projects.
Starting in January 2019, all City utilities transitioned to a monthly billing schedule. In order to
facilitate this change, utility billing for services provided through December 2018 occurred in
January 2019 and included additional days in most billing cycles than had previously been
included. This resulted in higher than normal fourth quarter billings, and also resulted in a larger
than usual proportion of billing revenue being accrued in 2018 from January 2019 billings. This
is expected to be a one-time variance, with Q4-2019 revenue anticipated to more closely match
historical performance, and net adjustments decreasing proportionately.
In 2018 the Water Utility had operating income before depreciation of $5.8 million as compared
with $5.7 million during 2017. Water Fund operating revenues were about $280,000 below
expectations. Operating expenditures were about $3.2 million below budget due primarily to
$1.4 million in budgeted Tacoma water purchases that were not needed as well as
underexpenditures in professional services and miscellaneous expenses.
Water sales by volume in 2018 totaled 3.25 million hundred cubic feet (ccf), as compared to
3.05 million ccf in 2017. For many years, the Water utility has seen a general trend of decreased
year-over-year consumption per account due largely to conservation efforts and appliance
efficiency improvements. Additionally, the City has not provided water to Water District #111
since its take-or-pay agreement expired and the Interlocal Agreement was amended at the end
of 2016. However, the overall volume of water consumption has increased due to City growth,
offsetting lower per-account consumption. Also, the Q4-2018 billings saw increased
consumption amounts due to additional days being included in the billing cycle as noted above.
The largest growth in consumption by volume was seen in single family and manufacturing
accounts. Consumption billing has also seen lower adjustments, both in number and volume,
since the implementation of the Advanced Metering Infrastructure (AMI) project.
33 Page 49 of 146
Quarterly Financial Report Through Q4-2018 34
The Sewer Utility finished 2018 with operating income before depreciation of $1.8 million as
compared to operating income of $2.2 million in 2017. Operating revenues were higher than
projected due to increased fourth quarter billings, exceeding annual budget by about $190,000
while expenditures were about $640,000 below budget.
The Stormwater Utility ended 2018 with operating income before depreciation of $2.2 million
compared with $2.6 million in 2017. Period 13 entries resulted in a $600,000 favorable
adjustment to working capital, of which $330,000 was for January billings accrued back for
December services. Revenues exceeded expectations, mainly due to the performance of City
storm charges; investment income also performed well above budget projections.
In 2018, the Solid Waste Utility Fund had $15.5 million in operating revenues, compared to
$15.3 million in operating expenditures. The City of Auburn’s Solid Waste services are
outsourced to Waste Management and to Republic Services, who manages the contract for the
annexed areas. As of December 2018, Waste Management serviced 15,474 customers (79%
of customers) and Republic Services serviced 4,103 customers (21% of customers).
The current mix of customer account types is:
• 90% Residential
• 8% Commercial
• 2% Multifamily
34 Page 50 of 146
Quarterly Financial Report Through Q4-2018 35
The “diversion rate” is a measure of how much generated waste is not sent to the landfill; i.e.,
waste that is either recycled or collected yard waste. Through Q4-2018, the total diversion rate
was 28%, which represents a total of 19,100 tons of waste that was diverted from landfills.
2018 Tons Collected and Diversion Rates:
Garbage -
11,100 tons
(51.2%)Yard Waste-
6,400 tons
(29.4%)
Recycling-
4,200 tons
(19.4%)
2018 Residential Waste Stream
Garbage
Yard Waste
Recycling
Garbage -
7,200 tons
(77.5%)
Yard Waste -
500 tons
(5.7%)
Recycling -
1,600 tons
(16.8%)
2018 Multifamily Waste Stream
Garbage
Yard Waste
Recycling
Total: 9,300 tons collected
Diversion Rate: 23%Total: 21,700 tons collected
Diversion Rate: 49%
Garbage -
30,700 tons
(82.8%)
Yard Waste -
200 tons
(0.5%)
Recycling -
6,200 tons
(16.7%)
2018 Commercial Waste Stream
Garbage
Yard Waste
Recycling
Total: 37,100 tons collected
Diversion Rate: 17%
Garbage -
49,000 tons
(72.0%)
Yard Waste -
7,100 tons
(10.4%)
Recycling -
12,000 tons
(17.6%)
2018 Total Waste Stream
Garbage
Yard Waste
Recycling
Total: 68,100 tons collected
Diversion Rate: 28%
35 Page 51 of 146
Quarterly Financial Report Through Q4-2018 36
Of the total tonnage collected through Q4-2018, 32% was collected from residential customers,
14% from multifamily customers, and 54% from commercial customers, as shown in the
following graph.
In 2018 the Cemetery Fund experienced operating income of $190,000, as compared with an
operating income of $220,000 in 2017, mainly due to increased operating expenditures in 2018.
In 2018, revenues for the fund were nearly $450,000 over budget expectations.
5,812
4,503
5,440 5,772 5,890 5,974 5,774 5,965
5,395
6,146 6,066
5,425
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18Tonnage2018 Solid Waste Tonnage by Customer Type
Residential Multifamily Commercial
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecThousandsCEMETERY
2018 Budgeted
Revenue
2018 YE Actual
Revenue
2017 Actual Revenue
2018 YE Actual
Expenses
Cumulative Revenues & Expenditures
2018 Budget vs. Actual
36 Page 52 of 146
Quarterly Financial Report Through Q4-2018 37
Internal Service Funds
Operating expenditures within the Insurance Fund represent the premium cost pool that will be
allocated monthly to other City funds over the course of 2018. As a result, the expenditure
balance gradually diminishes each month throughout the year. In 2018, unemployment claims
were about $180,000, or 75.8%, below budget.
No significant variances are reported in the Workers’ Compensation, Facilities, Innovation &
Technology, or Equipment Rental Funds.
P-Card Statistics
The City has been actively promoting the use of P-Cards in lieu of purchase orders to minimize
effort and maximize incentive payments from the vendor and the State. In Q4-2018, 3,810
P-Card transactions were processed as compared with 1,111 purchase order transactions. A
comparison of transactions continues to show increasing use of P-Cards relative to purchase
orders.
Total incentive payments received from US Bank in Q4-2018 totaled $24,172. These are
estimated payments since the quarterly rebate checks are not actually received until the next
quarter. Additionally, there is an annual incentive payment from the State that is received in Q2
of each year. The annual State incentive payment for 2017 was $24,693 and was received in
April of 2018.
1,001
3,722
1,111
3,810
- 1,000 2,000 3,000 4,000 5,000
Purchase
Order
Transactions
PCard
Transactions
PCard
Incentives
Received
(see text)
Purchase Order and PCard Transactions
Q4 2017 and Q4 2018
$24,901 $24,172
4,375
15,600
$120,018
4,240
16,128
$119,967
-
5,000
10,000
15,000
20,000
25,000
30,000
35,000
Purchase
Order
Transactions
PCard
Transactions
PCard
Incentives
Received
(see text)
YTD Q4 2017 and YTD Q4 2018
2017 2018
37 Page 53 of 146
Quarterly Financial Report Through Q4-2018 38
Contact Information
This report is prepared by the Finance Department. Additional financial information can also be
viewed at our website: http://www.auburnwa.gov/. For any questions about this report please
contact Shelley Coleman at scoleman@auburnwa.gov.
38 Page 54 of 146
Investment Purchase Purchase Maturity Yield to
Type Date Price Date Maturity
State Investment Pool Various 101,513,214$ Various 2.37%
KeyBank Money Market Various 6,517,960 Various 0.15%
OpusBank Public Interest Acct Various 10,218,137 Various 2.45%
FNMA 3/11/2016 998,844 2/22/2019 1.20%
FHLB 2/28/2018 2,000,000 2/28/2023 2.65%
FFCB 5/21/2018 2,000,000 10/21/2019 2.48%
FAMCA 6/27/2018 2,000,000 7/16/2020 2.50%
FFCB 7/16/2018 2,000,000 7/16/2020 2.60%
TX ST-BABs-A 8/8/2018 1,769,425 4/1/2020 2.68%
FFCB 8/27/2018 1,999,360 2/23/2021 2.70%
RFCSP 10/5/2018 4,999,846 10/15/2019 2.69%
RFCSP 12/14/2018 4,999,181 7/15/2020 2.73%
Total Cash & Investments 141,015,967$ 2.309%
Investment Mix % of Total
State Investment Pool 72.0%Current 6-month treasury rate 2.54%
KeyBank Money Market 4.6%Current State Pool rate 2.37%
OpusBank Public Interest Acct 7.2%KeyBank Money Market 0.15%
FNMA 0.7%OpusBank Public Interest Acct 2.45%
FHLB 1.4%Blended Auburn rate 2.31%
FFCB 4.3%
FAMCA 1.4%
TX ST-BABs-A 1.3%
RFCSP 7.1%
100.0%
City of Auburn
Investment Portfolio Summary
December 31, 2018
Summary
39 Page 55 of 146
SALES TAX SUMMARY
DECEMBER 2018 SALES TAX DISTRIBUTIONS (FOR OCTOBER 2018 RETAIL ACTIVITY)
2017 Annual Total 2017 YTD 2018 YTD YTD 2017 Annual Total 2017 YTD 2018 YTD YTD
NAICS CONSTRUCTION (Nov '16-Oct '17)(Nov '16-Oct '17)(Nov '17-Oct '18)% Diff NAICS AUTOMOTIVE (Nov '16-Oct '17)(Nov '16-Oct '17)(Nov '17-Oct '18)% Diff
236 Construction of Buildings 1,503,231 1,503,231 1,257,918 -16.3%441 Motor Vehicle and Parts Dealer 3,703,385 3,703,385 b 3,843,704 3.8%
237 Heavy and Civil Construction 209,928 209,928 170,543 -18.8%447 Gasoline Stations 268,146 268,146 278,087 3.7%
238 Specialty Trade Contractors 918,947 918,947 881,157 -4.1%TOTAL AUTOMOTIVE 3,971,531$ 3,971,531$ 4,121,791$ 3.8%
TOTAL CONSTRUCTION 2,632,107$ 2,632,107$ 2,309,617$ -12.3%Overall Change from Previous Year 150,259$
Overall Change from Previous Year (322,490)$
2017 Annual Total 2017 YTD 2018 YTD YTD
2017 Annual Total 2017 YTD 2018 YTD YTD NAICS RETAIL TRADE (Nov '16-Oct '17)(Nov '16-Oct '17)(Nov '17-Oct '18)% Diff
NAICS MANUFACTURING (Nov '16-Oct '17)(Nov '16-Oct '17)(Nov '17-Oct '18)% Diff 442 Furniture and Home Furnishings 197,226 197,226 209,879 6.4%
311 Food Manufacturing 4,642 4,642 7,745 66.8%443 Electronics and Appliances 211,036 211,036 229,028 8.5%
312 Beverage and Tobacco Products 7,842 7,842 12,379 57.9%444 Building Material and Garden 580,347 580,347 576,468 -0.7%
313 Textile Mills 264 264 559 112.0%445 Food and Beverage Stores 368,971 368,971 387,928 5.1%
314 Textile Product Mills 1,501 1,501 1,860 24.0%446 Health and Personal Care Store 368,699 368,699 420,087 13.9%
315 Apparel Manufacturing 227 227 347 52.8%448 Clothing and Accessories 1,118,980 1,118,980 a 1,170,083 4.6%
316 Leather and Allied Products 46 46 221 383.2%451 Sporting Goods, Hobby, Books 199,717 199,717 220,869 10.6%
321 Wood Product Manufacturing 16,528 16,528 16,224 -1.8%452 General Merchandise Stores 992,858 992,858 870,096 -12.4%
322 Paper Manufacturing 15,254 15,254 12,982 -14.9%453 Miscellaneous Store Retailers 463,719 463,719 689,386 48.7%
323 Printing and Related Support 54,391 54,391 46,020 -15.4%454 Nonstore Retailers 370,027 370,027 267,088 -27.8%
324 Petroleum and Coal Products 1,040 1,040 9,780 840.5%TOTAL RETAIL TRADE 4,871,580$ 4,871,580$ 5,040,912$ 3.5%
325 Chemical Manufacturing 15,982 15,982 12,512 -21.7%Overall Change from Previous Year 169,332$
326 Plastics and Rubber Products 8,856 8,856 8,844 -0.1%
327 Nonmetallic Mineral Products 17,749 17,749 21,776 22.7%
331 Primary Metal Manufacturing 818 818 4,065 397.0%2017 Annual Total 2017 YTD 2018 YTD YTD
332 Fabricated Metal Product Manufacturing 28,618 28,618 26,115 -8.7%NAICS SERVICES (Nov '16-Oct '17)(Nov '16-Oct '17)(Nov '17-Oct '18)% Diff
333 Machinery Manufacturing 18,216 18,216 24,283 33.3%51*Information 662,460 662,460 637,625 -3.7%
334 Computer and Electronic Product 32,957 32,957 7,184 -78.2%52*Finance and Insurance 122,200 122,200 140,135 14.7%
335 Electric Equipment, Appliances 1,103 1,103 791 -28.3%53*Real Estate, Rental, Leasing 367,828 367,828 367,824 0.0%
336 Transportation Equipment Manufacturing 385,842 385,842 488,093 26.5%541 Professional, Scientific, Tech 238,617 238,617 253,684 6.3%
337 Furniture and Related Products 34,157 34,157 19,899 -41.7%551 Company Management 13 13 16 22.5%
339 Miscellaneous Manufacturing 31,567 31,567 32,607 3.3%56*Admin. Supp., Remed Svcs 276,380 276,380 423,760 53.3%
TOTAL MANUFACTURING 677,596$ 677,596$ 754,285$ 11.3%611 Educational Services 55,506 55,506 47,224 -14.9%
Overall Change from Previous Year 76,690$ 62*Health Care Social Assistance 74,678 74,678 93,420 25.1%
71*Arts and Entertainment 109,577 109,577 119,180 8.8%
72*Accommodation and Food Svcs 1,276,310 1,276,310 1,435,327 12.5%
2017 Annual Total 2017 YTD 2018 YTD YTD 81*Other Services 546,059 546,059 560,054 2.6%
NAICS TRANSPORTATION AND WAREHOUSING (Nov '16-Oct '17)(Nov '16-Oct '17)(Nov '17-Oct '18)% Diff 92*Public Administration 182,112 182,112 150,574 -17.3%
481 Air Transportation 2 2 3 27.1%TOTAL SERVICES 3,911,740$ 3,911,740$ 4,228,822$ 8.1%
482 Rail Transportation 20,972 20,972 25,453 21.4%Overall Change from Previous Year 317,082$
484 Truck Transportation 4,014 4,014 26,564 561.8%
485 Transit and Ground Passengers -3,390 -3,390 56 -101.7%
488 Transportation Support 51,246 51,246 52,211 1.9%2017 Annual Total 2017 YTD 2018 YTD YTD
491 Postal Service 274 274 1,007 267.8%NAICS MISCELLANEOUS (Nov '16-Oct '17)(Nov '16-Oct '17)(Nov '17-Oct '18)% Diff
492 Couriers and Messengers 1,859 1,859 1,359 -26.9%000 Unknown 0 0 0
493 Warehousing and Storage 13,526 13,526 13,554 0.2%111-115 Agriculture, Forestry, Fishing 6,486 6,486 3,656 -43.6%
TOTAL TRANSPORTATION 88,502$ 88,502$ 120,208$ 35.8%211-221 Mining & Utilities 26,023 26,023 26,370 1.3%
Overall Change from Previous Year 31,706$ 999 Unclassifiable Establishments 32,865 32,865 123,605 276.1%
TOTAL SERVICES 65,374$ 65,374$ 153,632$ 135.0%
Overall Change from Previous Year 88,258$
2017 Annual Total 2017 YTD 2018 YTD YTD
NAICS WHOLESALE TRADE (Nov '16-Oct '17)(Nov '16-Oct '17)(Nov '17-Oct '18)% Diff
423 Wholesale Trade, Durable Goods 1,080,558 1,080,558 1,147,872 6.2%GRAND TOTAL 17,581,514$ 17,581,514 18,198,285
424 Wholesale Trade, Nondurable 278,097 278,097 315,956 13.6%Overall Change from Previous Year 616,771 3.5%
425 Wholesale Electronic Markets 4,428 4,428 5,189 17.2%
TOTAL WHOLESALE 1,363,083$ 1,363,083$ 1,469,017$ 7.8%Total December 2018 Sales Tax Distributions 1,506,629$
Overall Change from Previous Year 105,934$ Dollar Increase from December 2017 77,849$
Percent Increase from December 2017
Includes Adjustments in excess of +/- $10,000.Comparisons:
a. WA State Dept of Revenue audit adjustment to sales tax returns for period of April 2017 (adjustment: - $29,746).December 2017 14,507,078 1,428,780$
b. WA State Dept of Revenue audit adjustment to sales tax returns for period of October 2017 (adjustment: $36,668).December 2016 14,117,959 1,352,227$
11/21/18
Prepared by Auburn Finance Department
5.4%
40
Page 56 of 146
Budget
YE
Actual Variance Budget
YE
Actual Variance Budget
YE
Actual Variance Budget
YE
Actual Variance
OPERATING FUND:460 460 461 461 462 462
OPERATING REVENUES
Charges For Service 15,203,431 14,737,073 (466,358) 8,142,100 8,264,733 122,633 18,189,923 17,039,551 (1,150,372) 9,242,676 9,475,305 232,629
Grants - - - - - -
Interest Earnings 10,000 158,870 148,870 20,000 88,972 68,972 1,000 23,694 22,694 15,000 84,197 69,197
Rents, Leases, Concessions, & Other 219,024 251,797 32,773 75,570 71,039 (4,531) - - - 63,226 87,101 23,875
TOTAL OPERATING REVENUES 15,432,455 15,147,740 (284,715) 8,237,670 8,424,745 187,075 18,190,923 17,063,245 (1,127,678) 9,320,902 9,646,603 325,701
OPERATING EXPENSES
Salaries & Wages 2,799,131 2,615,990 183,141 1,808,531 1,787,641 20,890 - - - 2,716,743 2,627,378 89,365
Benefits 1,416,014 1,292,221 123,793 906,551 874,561 31,990 - - - 1,396,377 1,304,952 91,425
Supplies 334,244 307,781 26,463 136,550 137,874 (1,324) - - - 94,550 121,820 (27,270)
Other Service Charges 5,285,350 2,908,318 2,377,032 3,070,471 2,475,370 595,101 - - - 1,847,779 1,478,499 369,280
Intergovernmental Services (Less Transfers Out)9,500 13,041 (3,541) 83,000 80,670 2,330
Waste Management Payments
Sewer Metro Services 18,250,200 17,326,799 923,401
Debt Service Interest 1,313,575 775,845 537,730 264,928 264,927 1 - - - 350,697 350,697 0
Interfund Operating Rentals & Supplies 1,422,040 1,422,083 (43) 1,034,321 1,034,316 5 - - - 1,444,254 1,444,811 (557)
TOTAL OPERATING EXPENSES 12,570,354 9,322,237 3,248,117 7,230,852 6,587,730 643,122 18,250,200 17,326,799 923,401 7,933,400 7,408,827 524,573
OPERATING REVENUES LESS EXPENSES
BEFORE DEPRECIATION 2,862,101 5,825,502 2,963,401 1,006,818 1,837,015 830,197 (59,277) (263,553) (204,276) 1,387,502 2,237,776 850,274
NON-OPERATING REVENUES
Operating Transfers-in - - -
Intergovernmental Loan 1,196,600 86,332 (1,110,268)
Other Non-Operating Revenues -
NON-OPERATING EXPENSES
Transfer to Capital Subfund 3,796,600 2,686,332 1,110,268 - - - 1,200,000 125,000 1,075,000
Other Operating Transfers-out 279,291 64,068 215,223 253,020 45,244 207,776 369,192 157,589 211,603
Debt Service Principal 1,760,291 1,506,167 254,124 550,947 550,947 0 425,578 425,578 -
Net Change in Restricted Net Assets - (11,352) 11,352 - (19,905) 19,905 - 22,404 (22,404)
Interfund Loan Repayment
Period 13 Adjustments - 726,016 726,016 - 522,096 522,096 - 798,015 798,015 - 599,845 599,845
BEGINNING WORKING CAPITAL - January 1, 2018 5,574,972 5,574,972 - 3,609,377 3,609,377 - 3,033,467 3,033,467 - 2,910,117 2,910,117 -
ENDING WORKING CAPITAL - December 31, 2018 3,797,491 7,967,608 4,170,117 3,812,228 5,392,202 1,579,974 2,974,190 3,567,929 593,739 2,302,849 5,017,168 2,714,319
NET CHANGE IN WORKING CAPITAL (see Note)(1,777,481) 2,392,636 4,170,117 202,851 1,782,826 1,579,974 (59,277) 534,461 593,739 (607,268) 2,107,051 2,714,319
CAPITAL FUND:
CAPITAL REVENUES
Interest Revenue - 19,401 19,401 - 213,430 213,430 - 187,463 187,463
Grants 152,600 59,093 (93,507) 210,000 24,816 (185,184)
Contributions - - - - - - -
Other Non-Operating Revenue - - - - 8,749 8,749 - - -
Increase In Contributions - System Development 1,250,000 285,082 (964,918) 600,000 233,805 (366,195) 600,000 370,826 (229,174)
Interfund Revenues - - - - - - - - -
Increase In Contributions - FAA - - - - - - - - -
Proceeds of Debt Activity 2,500,000 - (2,500,000) - - - - - -
Transfers In from Operating Sub-Fund 3,796,600 2,686,332 (1,110,268) - - - 1,200,000 125,000 (1,075,000)
Transfer In from Other Funds 200,000 - (200,000) - - - - -
TOTAL CAPITAL REVENUES 7,899,200 3,049,908 (4,849,292) 600,000 455,983 (144,017) 2,010,000 708,106 (1,301,894)
CAPITAL EXPENSES
Increase In Fixed Assets - Salaries 307,857 133,388 174,469 87,857 76,379 11,478 95,714 131,653 (35,939)
Increase In Fixed Assets - Benefits 123,143 61,458 61,685 35,143 34,570 573 38,286 58,112 (19,826)
Increase In Fixed Assets - Services - - - - - - - - -
Increase In Fixed Assets - Site Improvements - 42,752 (42,752) - - - - -
Increase In Fixed Assets - Equipment - - - - 18,854 (18,854) - - -
Increase In Fixed Assets - Construction 6,650,786 2,279,657 4,371,129 2,132,300 290,796 1,841,504 3,192,300 1,351,420 1,840,880
Operating Transfers Out 50,000 50,000 - 150,000 50,000 100,000 150,000 50,000 100,000
TOTAL CAPITAL EXPENSES 7,131,786 2,567,255 4,564,531 2,405,300 470,600 1,934,700 3,476,300 1,591,185 1,885,115
Period 13 Adjustments - 688 688 - 23,007 23,007 - 25,494 25,494
BEGINNING WORKING CAPITAL - January 1, 2018 1,485,010 1,485,010 - 12,467,191 12,467,191 - 13,194,888 13,194,888 -
2,252,424 1,968,351 (284,073) 10,661,891 12,475,582 1,813,691 11,728,588 12,337,303 608,715
NET CHANGE IN WORKING CAPITAL (see Note)767,414 483,341 (284,073) (1,805,300) 8,391 1,813,691 (1,466,300) (857,585) 608,715
Total Change in Working Capital (1,010,067) 2,875,977 3,886,044 (1,602,449) 1,791,217 3,393,666 (59,277) 534,461 593,738 (2,073,568) 1,249,466 3,323,034
(*) Depreciation 3,250,000 3,407,933 2,430,000 2,234,136 - - 2,210,000 2,067,030
OPERATING & CAPITAL FUNDS
WATER
ENTERPRISE FUNDS
SEWER SEWER METRO STORMCash Basis through December 2018
(*) Debt service interest as shown represents actual cash outlay. Debt service principal represents actual expenditures; payments will be made as scheduled in December 2018. Working Capital = Current Assets
minus Current Liabilities
ENDING WORKING CAPITAL - December 31, 2018
41
Page 57 of 146
OPERATING FUND:
OPERATING REVENUES
Charges For Service
Grants
Interest Earnings
Rents, Leases, Concessions, & Other
TOTAL OPERATING REVENUES
OPERATING EXPENSES
Salaries & Wages
Benefits
Supplies
Other Service Charges
Intergovernmental Services (Less Transfers Out)
Waste Management Payments
Sewer Metro Services
Debt Service Interest
Interfund Operating Rentals & Supplies
TOTAL OPERATING EXPENSES
OPERATING REVENUES LESS EXPENSES
BEFORE DEPRECIATION
NON-OPERATING REVENUES
Operating Transfers-in
Intergovernmental Loan
Other Non-Operating Revenues
NON-OPERATING EXPENSES
Transfer to Capital Subfund
Other Operating Transfers-out
Debt Service Principal
Net Change in Restricted Net Assets
Interfund Loan Repayment
Period 13 Adjustments
BEGINNING WORKING CAPITAL - January 1, 2018
ENDING WORKING CAPITAL - December 31, 2018
NET CHANGE IN WORKING CAPITAL (see Note)
CAPITAL FUND:
CAPITAL REVENUES
Interest Revenue
Grants
Contributions
Other Non-Operating Revenue
Increase In Contributions - System Development
Interfund Revenues
Increase In Contributions - FAA
Proceeds of Debt Activity
Transfers In from Operating Sub-Fund
Transfer In from Other Funds
TOTAL CAPITAL REVENUES
CAPITAL EXPENSES
Increase In Fixed Assets - Salaries
Increase In Fixed Assets - Benefits
Increase In Fixed Assets - Services
Increase In Fixed Assets - Site Improvements
Increase In Fixed Assets - Equipment
Increase In Fixed Assets - Construction
Operating Transfers Out
TOTAL CAPITAL EXPENSES
Period 13 Adjustments
BEGINNING WORKING CAPITAL - January 1, 2018
NET CHANGE IN WORKING CAPITAL (see Note)
Total Change in Working Capital
(*) Depreciation
OPERATING & CAPITAL FUNDS
Cash Basis through December 2018
Working Capital = Current Assets
minus Current Liabilities
ENDING WORKING CAPITAL - December 31, 2018
Budget
YE
Actual Variance Budget
YE
Actual Variance Budget
YE
Actual Variance Budget
YE
Actual Variance
464 464 465 465 466 466 -
15,555,350 15,379,517 (175,833) 843,300 939,741 96,441 933,000 1,367,875 434,875 - - -
88,600 15,862 (72,738) - - - - -
9,000 94,592 85,592 2,500 16,129 13,629 800 13,015 12,215 1,500 27,223 25,723
- 882 882 3,000 8,590 5,590 - - -
15,652,950 15,490,854 (162,096) 848,800 964,460 115,660 933,800 1,380,890 447,090 1,500 27,223 25,723
339,207 338,300 907 49,200 5,662 43,538 490,917 484,803 6,114 - - -
159,496 157,456 2,040 33,700 1,869 31,831 277,863 262,143 15,720 237,000 57,248 179,752
33,400 12,503 20,897 2,500 3,586 (1,086) 221,700 233,733 (12,033) - - -
1,655,795 1,526,393 129,402 588,550 545,161 43,389 157,980 160,890 (2,910) 4,230 52,708 (48,478)
367,050 361,202 5,848 - - - - - - - - -
12,901,000 12,774,505 126,495
- - - 16,425 7,342 9,083 - - - - - -
114,279 114,276 3 1,500 1,500 - 48,898 48,900 (2) - - -
15,570,227 15,284,635 285,592 691,875 565,120 126,755 1,197,358 1,190,469 6,889 241,230 109,956 131,274
82,723 206,219 123,496 156,925 399,340 242,415 (263,558) 190,421 453,979 (239,730) (82,733) 156,997
250,000 - (250,000) - - -
- 3,100 3,100
- - - 5,000 3,040 1,960 1,033 632 401
175,000 176,402 (1,402) - - -
- (176,886) 176,886 - 3,100 (3,100)
40,100 40,573 (473)
- 392,966 392,966 - (187,901) (187,901) - 46,081 46,081 - (241) (241)
5,083,854 5,083,854 - 422,608 422,608 - 514,788 514,788 - 2,015,500 2,015,500 -
5,166,577 5,683,039 516,462 359,433 590,918 231,485 500,197 750,658 250,461 1,775,770 1,932,526 156,756
82,723 599,185 516,462 (63,175) 168,310 231,485 (14,591) 235,870 250,461 (239,730) (82,975) 156,756
- 4,270 4,270 - 4,807 4,807
44,467 - (44,467) - - -
- - - - - -
- - - - - -
- - - - - -
786,000 18,896 (767,104) - - -
- - - - - -
- - - - - -
- - - 75,000 7,558 (67,442)
830,467 23,166 (807,301) 75,000 12,365 (62,635)
106,429 626 105,803 - - -
42,571 234 42,337 - - -
- - - - 33 (33)
- - - -
- 12,000 8,207 3,793
829,034 123,130 705,904 63,000 9,808 53,192
- - - - - -
978,034 123,990 854,044 75,000 18,048 56,952
- 51,732 51,732 - (2) (2)
260,972 260,972 - 259,037 259,037 -
113,405 211,881 98,476 259,037 253,352 (5,685)
(147,567) (49,091) 98,476 - (5,685) (5,685)
82,723 599,185 (210,742) 119,219 329,961 (14,591) 230,185 244,776 (239,730) (82,975) 156,755
19,500 18,819 481,000 435,848 51,000 33,212 - -
Note: Includes December's Waste Management
payment ($1,052,273), which will be made in December.
(*) Debt service interest as shown represents actual cash outlay. Debt service principal represents actual expenditures;
payments will be made as scheduled in December 2018.
ENTERPRISE FUNDS
SOLID WASTE AIRPORT CEMETERY
INTERNAL SERVICE FUNDS
INSURANCE
42
Page 58 of 146
OPERATING FUND:
OPERATING REVENUES
Charges For Service
Grants
Interest Earnings
Rents, Leases, Concessions, & Other
TOTAL OPERATING REVENUES
OPERATING EXPENSES
Salaries & Wages
Benefits
Supplies
Other Service Charges
Intergovernmental Services (Less Transfers Out)
Waste Management Payments
Sewer Metro Services
Debt Service Interest
Interfund Operating Rentals & Supplies
TOTAL OPERATING EXPENSES
OPERATING REVENUES LESS EXPENSES
BEFORE DEPRECIATION
NON-OPERATING REVENUES
Operating Transfers-in
Intergovernmental Loan
Other Non-Operating Revenues
NON-OPERATING EXPENSES
Transfer to Capital Subfund
Other Operating Transfers-out
Debt Service Principal
Net Change in Restricted Net Assets
Interfund Loan Repayment
Period 13 Adjustments
BEGINNING WORKING CAPITAL - January 1, 2018
ENDING WORKING CAPITAL - December 31, 2018
NET CHANGE IN WORKING CAPITAL (see Note)
CAPITAL FUND:
CAPITAL REVENUES
Interest Revenue
Grants
Contributions
Other Non-Operating Revenue
Increase In Contributions - System Development
Interfund Revenues
Increase In Contributions - FAA
Proceeds of Debt Activity
Transfers In from Operating Sub-Fund
Transfer In from Other Funds
TOTAL CAPITAL REVENUES
CAPITAL EXPENSES
Increase In Fixed Assets - Salaries
Increase In Fixed Assets - Benefits
Increase In Fixed Assets - Services
Increase In Fixed Assets - Site Improvements
Increase In Fixed Assets - Equipment
Increase In Fixed Assets - Construction
Operating Transfers Out
TOTAL CAPITAL EXPENSES
Period 13 Adjustments
BEGINNING WORKING CAPITAL - January 1, 2018
NET CHANGE IN WORKING CAPITAL (see Note)
Total Change in Working Capital
(*) Depreciation
OPERATING & CAPITAL FUNDS
Cash Basis through December 2018
Working Capital = Current Assets
minus Current Liabilities
ENDING WORKING CAPITAL - December 31, 2018
Budget
YE
Actual Variance Budget
YE
Actual Variance Budget
YE
Actual Variance Budget
YE
Actual Variance
- - 568 568 560 560
1,008,100 1,006,588 (1,512) 3,463,200 3,587,430 124,230 6,212,031 6,230,043 18,012 2,260,325 2,266,258 5,933
- 49,900 - (49,900) - -
2,600 35,623 33,023 8,800 39,431 30,631 5,500 41,568 36,068 - 62,112 62,112
93,000 23,473 (69,527) - - - - 1,248 1,248 - 164,934 164,934
1,103,700 1,065,684 (38,016) 3,521,900 3,626,861 104,961 6,217,531 6,272,859 55,328 2,260,325 2,493,305 232,980
80,132 77,782 2,350 678,651 631,792 46,859 1,909,554 1,819,243 90,311 628,983 607,588 21,395
367,336 170,680 196,656 383,710 353,073 30,637 887,603 832,179 55,424 331,116 309,540 21,576
- - - 140,220 119,274 20,946 464,650 320,465 144,185 1,081,000 798,391 282,609
415,215 267,948 147,267 2,196,862 1,710,362 486,500 3,035,130 2,531,735 503,395 435,180 531,694 (96,514)
- - - - - - - - - - - -
- - - - - - - - - 2,618 2,733 (115)
- - - 143,811 143,808 3 190,795 190,800 (5) 220,212 220,332 (120)
862,683 516,410 346,273 3,543,254 2,958,309 584,945 6,487,732 5,694,422 793,310 2,699,109 2,470,279 228,830
241,017 549,273 308,256 (21,354) 668,552 689,906 (270,201) 578,437 848,638 (438,784) 23,026 461,810
255,000 247,266 (7,734) 1,032,496 250,430 (782,066) 150,000 150,000 -
911,939 834,590 77,349 60,500 11,617 48,883 - - -
- - -
- 300 (300) - - - - (177,345) 177,345
- (1,001,451) (1,001,451) - 11,145 11,145 - 172,009 172,009 - (38,331) (38,331)
1,625,120 1,625,120 - 1,741,924 1,741,924 - 1,804,816 1,804,816 - 3,110,811 3,110,811 -
1,866,137 1,172,942 (693,195) 1,063,631 1,833,997 770,366 2,506,611 2,794,074 287,463 2,822,027 3,422,851 600,824
241,017 (452,178) (693,195) (678,293) 92,073 770,366 701,795 989,259 287,463 (288,784) 312,040 600,824
- 30,117 30,117 - 69,825 69,825
- - - - - -
- - - - - -
- - - - - -
- - - 1,703,631 1,703,628 (3)
- - - - - -
- - - - - -
- - - - - -
172,300 4,147 (168,153) 1,035,858 244,322 (791,536)
172,300 34,264 (138,036) 2,739,489 2,017,776 (721,713)
- - - - - -
- - - - - -
- - - - - -
- -
928,100 179,722 748,378 1,720,951 1,674,477 46,474
171,600 171,232 368 800,100 68,664 731,436
- - - - - -
1,099,700 350,954 748,746 2,521,051 1,743,141 777,910
- 5,937 5,937 - 41,689 41,689
1,837,285 1,837,285 - 3,453,808 3,453,808 -
909,885 1,526,533 616,648 3,672,246 3,770,132 97,886
(927,400) (310,752) 616,648 218,438 316,324 97,886
241,017 (452,178) (693,195) (678,293) 92,073 770,366 (225,605) 678,506 904,111 (70,346) 628,364 698,710
- - - - 726,000 462,540 987,000 1,172,807
INTERNAL SERVICE FUNDS
WORKER'S COMPENSATION FACILITIES INNOVATION & TECHNOLOGY EQUIPMENT RENTAL
43
Page 59 of 146
AGENDA BILL APPROVAL FORM
Agenda Subject:
Elec tric Vehic le Update (Gaub) (15 Minutes ) (6:05 p.m.)
Date:
March 18, 2019
Department:
Public Works
Attachments:
ER Electric Vehicles Update handout
Budget Impact:
Current Budget: $0
Proposed Revis ion: $0
Revis ed Budget: $0
Adminis trative Rec ommendation:
For dis cus s ion only.
Background Summary:
Update from Equipment Rental/Fleet Divis ion on the progres s of replacing the pool hybrid vehic les ,
purc hase and installation of new c harge stations , s election of a key management s ystem, implementation
timeline and additional green initiatives.
Reviewed by Counc il Committees :
Counc ilmember:Staff:Gaub
Meeting Date:March 25, 2019 Item Number:
Page 60 of 146
City of Auburn
Electric Vehicle Update
• In May of last year we discussed the purchase of four Electric Vehicles to replace our aging Prius/Hybrid vehicles,
to be used as pool vehicles. Today I would like to update you on the progress.
The vehicle that was selected is the Chevrolet Bolt
• The Bolt has a range of 238mi on a single charge and includes a range estimator located in the center touch
screen to give an accurate amount of miles left to drive before needing a re-charge
• Holds 5 total occupants
• Very roomy and accommodating interior and is well equipped with all the comforts we are accustom too like
power windows and locks, backup camera, and Bluetooth operation
• A full charge is about 9.5 hours, however a fast charge can occur in about 1 hour
• Current delivery date is towards the end of April
The Charging station that was selected is the ChargePoint CT4000 Dual Charger
• Each Charge station can provide charging capabilities for two vehicles
• Each Charger is a level 2 240V charger
• After parking the vehicle simply grab the charge cord and plug in the vehicle by opening the charger access door
which is like a fuel door on the side of the vehicle. To unplug the charging cable simply remove from charging
port on the side of the vehicle and hang at the charging tower similar to a fuel pump.
Page 61 of 146
City of Auburn
• Chargers can only be used by the approved city vehicles, and the charging cord is not powered until securely
attached to the vehicle to prevent risk of shock
The Key Management System that was selected is a product by Key Tracer
• The Key Tracer KTA-1 module can accommodate up to 16 keys
• Reservations for a vehicle can be done online or through an App
• Vehicle keys can be released using the City ID Badge
• Unit will be located on the far East side of City Hall just inside the stair way access door
• There is a host of parameters that can be set to prevent overlap of reservations, to many trips in one day on
a vehicle, the number of vehicles that can be booked by a user, and accommodate for a late return
Timeline
• Everything is ordered
• The complete system should be operational by the second week of May
• To include a ribbon cutting for Mayor and Council
Additional Green Initiatives
• Transition from a traditional Petroleum Diesel Fuel to a R99 (Renewable Diesel Fuel)
o R99 is a derivative of the manufacturing process of ultra-low sulfur diesel or ULSD (Ultra Low Sulfur
Diesel), and is chemically similar to ULSD but is renewable and sustainable using animal fats and
plant oils to manufacture.
o R99 is now available in the Pacific Northwest Region
• There will be changes to EPA mandates in the near future, these mandates will require fleets to abide by
specific greenhouse gas regulations that require agencies to lower its overall carbon footprint, R99 is called
a drop in fuel in that it takes no infrastructure changes to use it, and can lower your Carbon Footprint by as
much as 66% allowing the city to work towards being compliant with current mandates and future
mandates.
Page 62 of 146
City of Auburn
Pros
• Eliminating Tank Microbes = less tank cleaning
o By running R99 it removes the components found in traditional ULSD that allow tiny Microbes to live
in the diesel fuel. These microbes create by product that wreaks havoc on our in ground fuel system
and the fuel systems of the fleet vehicles and equipment.
• Lowering Carbon Foot
• Easier on engines, and reduces need to run Regenerative Process
o DPF (Diesel Particulate Filters) go through a regeneration process which removes soot and lowers
the filter pressure. This fuel and exhaust gas mixture passes thru the Diesel Oxidation Catalyst (DOC)
creating temperatures high enough to burn off the accumulated soot. Due to the City’s working
environment every time a vehicle needs to run through this process is has to be pulled from service
and brought to the shop.
Cons
• Increase in cost per gallon
o Although the costs are more per gallon overall it equates to a cost savings for the City
o Currently the City pays for an annual Diesel tank cleaning, this is primarily due to the Microbes that
can currently live in the ULSD that we purchase, and the bi-product they create. The annual
cleaning is between $8000 to $12000.
o Currently a vehicle that cannot go through the regenerative process while in service needs to be
pulled from service or it will go into a power d-rate mode. This causes downtime for both operators
and equipment with additional labor by the mechanics, the Street Sweepers are the most prone to
this process. Many agencies locally running R99 are reporting that there vehicles no longer need to
run the Regenerative Process due to how clean the fuel burns.
Page 63 of 146
AGENDA BILL APPROVAL FORM
Agenda Subject:
Parks Levy (Council) (15 Minutes) (6:20 p.m.)
Date:
March 20, 2019
Department:
City Council
Attachments:
Parks Levy
2019-0084 Parks Levy Renewal 2020-2025
Parks Levy High Level Comparison Matrix
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
No Administrative Recommendation
Background Summary:
King County Executive Constantine has proposed a Parks Levy Renewal. It is currently
before the King County Council as Proposed County Ordinance 2019-0084. In order to be
placed on the August 6, 2019 ballot, the County Council must approve the proposition by the
end of April 2019.
The County's Regional Policy Committee ("RPC") has been asked for its recommendations
on the proposed levy. They will be meeting on March 28, 2019 to discuss. Deputy Mayor
Peloza is Auburn's representative to the RPC.
Although Council does not vote (with limited exceptions) during Study Sessions, Council
members may discuss the proposed Parks Levy and their concerns, which will allow the
Deputy Mayor to convey those concerns to the RPC.
Rev iewed by Council Committees:
Councilmember:Peloza Staff:
Meeting Date:March 25, 2019 Item Number:
Page 64 of 146
March 13, 2019
SCA PIC Meeting
Item 10:
King County Parks Levy Renewal
UPDATE
SCA Staff Contact
Brian Parry, Policy Director, brian@soundcities.org, (206) 499-4159
SCA Members of the Regional Policy Committee
Councilmember John Stokes (Caucus Chair), Bellevue; Mayor Dave Hill (Caucus Vice Chair),
Algona; Deputy Mayor Austin Bell, Burien; Council President Angela Birney, Redmond;
Councilmember James McNeal, Bothell; Councilmember Bill Peloza, Auburn
Update
The current King County Parks Levy will expire on December 31, 2019 unless renewed by
voters. PIC was briefed on proposals under consideration to be included in the levy at the
January PIC meeting. On February 21, King County Executive Dow Constantine transmitted his
levy renewal proposal to the County Council for placement on the August ballot.
At the March PIC meeting, members will be briefed on the latest information about the levy
renewal and have the opportunity to provide feedback on the levy proposal.
Background
The current King County Parks Levy, approved by voters in 2013, is set to expire on December
31, 2019 unless renewed before the end of the year. On February 21, King County Executive
Dow Constantine transmitted Proposed Ordinance 2019-0084, which would place a proposition
on the August 6, 2019 ballot authorizing a six-year, $738 million property tax levy to support
parks and to acquire and maintain open space.
The Regional Policy Committee (RPC) is currently reviewing the proposal and will discuss the
levy at its next meeting on March 13. In order to be placed on the August 6 ballot, the County
Council must approve the proposition by the end of April 2019.
During 2018, King County Department of Natural Resources and Parks staff met with cities,
various community organizations, and stakeholders to solicit feedback on the levy and
at that time
that would carry forward at the current rate. These options were also discussed at the January
PIC meeting, and additional detail can be found in the January 9, 2019 PIC packet.
Comparison of what was reviewed by PIC in January to what is in the current levy proposal is
included in the levy highlights below.
Page 65 of 146
Levy Highlights
Total levy and rate: The proposed levy rate is 16.82 cents per $1,000 of assessed value
beginning in 2020 and would raise approximately $738 million. In January, PIC reviewed
cents per $1,000 of assessed value. The current levy was approved at a rate of 18.77 cents per
$1,000 and has reduced due to the rise in assessed values to a rate of 12.68 cents per $1,000 in
2019. For a home valued at $700,000, the cost of the new levy would increase from
approximately $89 per year to $118 per year, or an increase of $29.
Land conservation: Total funding proposed in the levy for land conservation is proposed to
increase from a status quo amount of $63 million to $131 million. The proposal reviewed in
January would have increased the funds for land conservation to a total of nearly $200 million
over the six-year levy. Of the funds dedicated to conservation and open space, approximately
$35 million is earmarked for land acquisition within cities. Eligibility for these funds has been
made more flexible to include local trails; passive recreational uses (hiking, mountain biking);
and property acquired for active recreation as long as at least 20% of the property remains in
open space or passive recreation. This is consistent with requests made by cities to make the
funds more flexible to meet the needs of cities.
City passthrough: Total funding directly to cities would be increased from $29 million in the
current levy period to $60 million for 2020-2025. In January, PIC reviewed a proposed status
quo passthrough amount of $36 million. Under the current levy, this funding is allocated via
formula based 50% on population and 50% on assessed value. Under the proposed levy, the
distribution methodology is proposed to change to provide at least $25,000 per year for cities
with populations below 4,000 and at least $100,000 per year for cities with populations greater
than 4,000. The remainder of the funds allocated to cities would continue to be distributed
based on population and assessed values. Proposed passthrough allocations by city are
included here in Attachment A.
Overall funding highlights (compared to 2014-2019 totals):
$277 million for operations and maintenance of King County parks (increased from $274
million).
$154 million for regional trails projects (increased from $115), which includes:
Eastside Rail Corridor - $50.5 million
East Lake Sammamish Trail - $32 million
Lake to Sound Trail - $16 million
Green to Cedar Rivers Trail Extension - $6 million
Interurban Trail South - $5.5 million
Foothills Trail - $5 million
Redmond Light Rail Extension - $4 million
Wayne Golf Course Trail Connector Improvements - $2 million
$131 million for open space acquisition (increased from $63 million)
$44 million for active recreation repair and renovation (increased from $27 million)
$60 million for city passthrough (increased from $29 million)
Page 66 of 146
$36 million for the Woodland Park Zoo (increased from $30 million)
$8 million for a Seattle Aquarium capital project (new for this levy period)
A complete high-level breakdown of levy spending categories is included here in Attachment B.
This listing shows the projected levy proceeds as compared to a status quo levy that would
carryforward the existing levy rate.
A countywide map of projects to be funded by the levy by type is included here in Attachment
C.
Next Steps
The Regional Policy Committee will discuss the proposed levy at its meeting on March 13 and is
expected to take initial action prior to the end of March. In order to be placed on the August 6
ballot, the County Council must approve the proposition by the end of April 2019. Questions or
feedback can be provided to SCA Senior Policy Analyst Brian Parry at brian@soundcities.org or
206-499-4159.
Attachments
A.Parks Levy City Allocations
B.Levy Spending Plan
C.Map of Proposed Projects
D.Regional Trail System Funding
Page 67 of 146
City 2020-2025
Pass-Through Funds1
2014-2019
Pass-Through Funds2
Algona $250,000 $40,000
Auburn $1,700,000 $820,000
Beaux Arts Village $160,000 $7,400
Bellevue $4,400,000 $2,750,000
Black Diamond $700,000 $58,000
Bothell $1,100,000 $356,000
Burien $1,400,000 $582,000
Carnation $180,000 $23,000
Clyde Hill $250,000 $100,000
Covington $900,000 $224,000
Des Moines $1,100,000 $349,000
Duvall $700,000 $95,000
Enumclaw $800,000 $133,000
Federal Way $2,000,000 $1,060,000
Hunts Point $250,000 $38,000
Issaquah $1,400,000 $567,000
Kenmore $1,000,000 $304,000
Kent $2,700,000 $1,550,000
Kirkland $2,500,000 $1,410,000
Lake Forest Park $900,000 $191,000
Maple Valley $1,000,000 $305,000
Medina $350,000 $148,000
Mercer Island $1,400,000 $592,000
Milton $170,000 $12,000
Newcastle $900,000 $179,000
Normandy Park $700,000 $100,000
North Bend $700,000 $91,000
Pacific $700,000 $71,000
Redmond $2,100,000 $1,109,000
Renton $2,400,000 $1,303,000
Sammamish $1,900,000 $904,000
SeaTac $1,200,000 $406,000
Seattle $16,800,000 $11,440,000
Shoreline $1,600,000 $737,000
Skykomish $153,000 $2,300
Snoqualmie $900,000 $192,000
Tukwila $1,100,000 $357,000
Woodinville $900,000 $206,000
Yarrow Point $250,000 $45,000
Total $60,000,000 $29,000,000
Figures do not sum precisely due to rounding.
Note:
1. 2020-2025 levy: Of the total pass-through funding $150,000 is distributed to each city over the six-
years, and an additional $450,000 for cities with a population greater than 4,000 (total $600,000 over the
six-years). The remainder of pass-through funding is based 50% on the city's assessed value and 50% on
the city's population.
2. 2014-2019 levy: Total pass-through funding is based 50% on the city's assessed value and 50% on the
city's population.
Parks Levy Estimated City Pass-Through Funding
Comparison of 2020-2025 & 2014-2019 Parks Levy
Page 68 of 146
Page 69 of 146
Page 70 of 146
Regional Trail - Segment
2020-2025
Est. Funding
Eastside Rail Corridor (Bellevue, Kirkland, Newcastle, Renton, Woodinville)$50 million
Master Plan, Environmental Impact Statement
Sections of Interim Trail, Coal Creek Trestle, Ripley Lane Trestle
Newcastle: Lake Lanes
Bellevue: NE 8th Crossing
Bellevue: Wilburton Trestle and North Trestle Gateway
Bellevue: 118th Connector
Bellevue/Kirkland: 520 Trail Connector
Kirkland/Woodinville: NE 145th/SR 202 Crossing
Woodinville: Interim Trail
I-90 Bridge Crossing towards Mountains to Sound Greenway
East Lake Sammamish Trail (Sammamish, Redmond, Issaquah)$36 million
North Sammamish Segment
South Sammamish segment A
South Sammamish segment B
ELST - Downtown Redmond Light Rail Extension
Foothills Trail (Enumclaw)$5 million
Segment A (S Enumclaw to Boise Creek)
Segment B (Boise Creek towards/across White River)
Green River Trail Extension - North (Tukwila, Seattle)$6 million
North Extension: Tukwila to Seattle along Marginal Way
Green to Cedar Rivers Trail (Black Diamond, Maple Valley)$9 million
North A: Cedar River Trail to Lake Wilderness
North B: Lake Wilderness to Maple Valley
South: Maple Valley to Black Diamond
Interurban Trail South (Auburn, Kent, Pacific, Tukwila)$5 million
Major maintenance and safety improvements
Lake to Sound Trail (Burien, Des Moines, Renton, Tukwila, SeaTac)$16 million
Segment A (Renton to Tukwila)
Segment B (SeaTac to Burien)
Segment C (WSDOT section in SeaTac)
Segment D (Across Renton)
Segment E (Downtown Renton)
Segment F (Southcenter Blvd)
Wayne Golf Course Connector at the Burke-Gilman Trail $2 million
Programmatic Projects and Other Costs $18 million
Improvements to existing system: pavement resurfacing, ADA, safety
Mobility connections
Legend
2014-2019 Funding
2020-2025 Proposed
Additional projects, not funded
King County Regional Trail System
2014-2019 Funding and 2020-2025 Proposed Funding
Final
Design
In
Construction Completed
Page 71 of 146
1
2019-0084 Parks Levy Renewal 2020-2025
Proposed Ordinance 2019-0084
• Total collections of $744M
• $0.1682 per one thousand dollars of assessed value, six-year levy
• Inflator is CPI-W plus population growth
• Eligible expenditures:
o Costs incurred by the county for the special election
o Up to $8 million for the Seattle Aquarium for Ocean Pavilion capital costs
o Of the remainder of levy proceeds:
40% maintenance and operations including $6 million for targeted equity grants
47% for acquisition and conservation of open space, regional trails and parks system
infrastructure, including community partnerships and grants
8% for cities. This includes an annual distribution of $25,000 to each city and an
additional $75,000 annually to cities with a population greater than 4,000. Of the
remainder, 50% to be distributed to cities based on population and 50% distributed
based on the AV of parcels within a city.
5% for Woodland Park Zoo
• The proposed levy also includes a property tax exemption as authorized by RCW 84.36.381
New proposals included in the Proposed Ordinance but not in the existing levy include:
1. Funding to pay for the special election
2. Up to $8 million in the first four years of the levy for the Seattle Aquarium for Ocean Pavilion capital
costs
3. The establishment of Targeted Equity Grants (Attachment B to the ordinance)
4. The establishment of requirements for use of levy proceeds for acquisitions of open space, natural
lands and urban green space and identifies entities eligible to use this funding (Attachment A to the
ordinance)
5. Minimum distributions to cities
6. Exempt seniors, veterans with disabilities, and others with disabilities from the levy, if they meet low-
income requirements and receive an exemption approval from the Department of Revenue
(Continued on next page)
Page 72 of 146
2
Proposals described by Executive staff, but not specified in the ordinance:
1. Funding for King County Search and Rescue and WSU Cooperative under the 40% for maintenance and
operations
2. $125.5 million in 8 new trail projects1:
• Eastside Rail Corridor - $50.5 million
• East Lake Sammamish Trail - $32 million
• Lake to Sound Trail - $16 million
• Foothills Trail - $5 million
• Green to Cedar Rivers Trail - $9 million
• Interurban Trail South - $5.5 million
• Green River Trail Extension North - $6 million
• Wayne Connector Trial - $2 million
• East Lake Sammamish Trail (Redmond Light Rail Extension) - $4 million
• Regional Trails Acquisitions - $6 million
3. $44 million in existing parks infrastructure rehabilitation2:
• Play area rehabilitation - $2.5 million
• Ballfield turf replacement - $12.5 million
• Sport court and grass ballfield rehabilitation $5 million
• Trailhead improvements - $3.5 million
• Backcountry trail rehabilitation - $5.5 million
• Infrastructure repairs at Marymoor Park, King County Aquatics Center, Dockton Park, Five Mile
Lake Park, and Skyway Park - $15 million
1 These project are reflected in the DNRP Allocation of Levy Proceeds to the Parks Capital Portfolio transmitted with the levy
ordinance but are not specified in the ordinance itself.
2 As with the proposed trail projects, these allocations are not specified in the levy ordinance itself.
Page 73 of 146
Current Levy (Ord 17568)Current Levy (Ord 17568)Current Levy (Ord 17568)Current Levy (Ord 17568) Proposed Levy (2019Proposed Levy (2019Proposed Levy (2019Proposed Levy (2019----0084008400840084))))
2014-2019 (6 years)
$0.1877 per one thousand dollars of assessed value
2020-2025 (6 years)
$0.1682 per one thousand dollars of assessed value
No elections cost reimbursement. Allowing levy proceeds to pay for costs of levy
election.
No Aquarium allocation. $8M for capital costs for the Seattle Aquarium Ocean
Pavilion minus admin costs.
47% for maintenance and operations; no more than
one and three tenths percent of total levy proceeds
is for the recreation grant program.
40% for maintenance and operations; no more than
6M for targeted equity grants.
39%
1. Acquisition, conservation and stewardship of
additional open space lands, natural areas, resource
or ecological lands;
2. Acquisition and development of rights of ways for
regional trails;
3. Major maintenance repair, replacement and
improvement of parks system infrastructure; and
4. Development of trailhead facilities to increase
access to parks and trails.
47%
A. Acquisition, conservation and stewardship of
additional open space lands, natural areas, resource
or ecological lands and urban green spaces;
B. Acquisition of rights of ways and development of
regional trails;
C. Major maintenance repair, replacement and
improvement of parks system infrastructure; and
D. Community partnerships and grants program.
Section giving discretion to county council to find
that annual Real Estate Excise Tax (REET) revenues
have increased sufficiently that the levy amount
needed for the 39% allocation can be reduced.
No reduction based on REET revenues.
7% for cities for their local parks
50% shall be distributed based on city population
and 50% shall be distributed based on the assessed
value of parcels within a city;
8% for cities for their local parks
Minimum distribution of $25,000 annually to each
city;
$75,000 annually to cities with a population greater
than 4,000;
of the remainder, fifty percent shall be distributed
based on city population and fifty percent shall be
distributed based on the assessed value of parcels
within a city;
7% for Woodland Park Zoo 5% for Woodland Park Zoo
No property tax exemption. Provide for property tax exemption as authorized by
RCW 84.36.381
Page 74 of 146
AGENDA BILL APPROVAL FORM
Agenda Subject:
Plastic Bag Ban (Tate) (5 Minutes) (6:35 p.m.)
Date:
March 19, 2019
Department:
Community Development
Attachments:
Memo To Council - Plastic Bag Ban
Exhibit A - SB5323 - Plas tic Bag Ban
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For Discussion Only
Background Summary:
The 2019 Washington State Legislature is entertaining a statewide law that establishes
minimum standards for the use of bags at retail establishments and, more particularly, bans
single use plastic bags. The attached memo provides an overview of the law, the status of
the Legislature’s review of the law, and the full text of SB 5323 (as of 3/181/9).
Rev iewed by Council Committees:
Councilmember:DaCorsi Staff:Tate
Meeting Date:March 25, 2019 Item Number:
Page 75 of 146
Memorandum
To: City Council Members
From: Jeff Tate, Director of Community Development
CC: Mayor Nancy Backus
Date: March 18, 2019
Re: Washington State Engrossed Substitute Senate Bill 5323
Overview of ESSB 5323 (Full Text Attached As Exhibit A)
• The law applies to following types of bags used by retailers and food establishments:
o Single use plastic carryout bags
o Recycled content paper carryout bag
o Reusable carryout bag
o Compostable film bag
• Purpose of law:
o Reduce the impact of plastic bags on waste, litter, and marine pollution.
o Eliminate the need for recycling centers to sort plastic bags out of the waste
stream.
o Streamline plastic bag bans because several municipalities have adopted
different types of bans which results in inconsistent standards.
• Effect of law:
o The law prohibits the use of single use plastic carryout bags.
o The law requires a pass through charge on recycled content paper carryout bags
and reusable carryout bags made of film plastic. The charge is $0.08 for every
recycled content paper carryout bag. The pass through charge is taxable.
o Require the use of recycled content bags. The pass through charge is not
charged to customers who utilize WIC, TANF, SNAP, or FAP type programs.
o Encourage the provision of reusable and recycled content paper carryout bags
by retail establishments.
• Exemptions from law:
o Bags used for produce, bulk food, or small hardware items (e.g. nails).
o Bags used to provide dampness or sanitation protection (e.g. frozen foods,
meat/fish, flowers).
o Bags use to contain unwrapped prepared foods or bakery goods.
o Bags for prescription drugs.
o Bags used for newspapers, door hangars, and laundry.
• If enacted, the effected date of the legislation is July 1, 2019. However, retailers may
utilize their existing inventory of bags for 1 year after the effective date.
• Enforcement is complaint based. The enforcement agency is the Department of
Ecology. A violation is subject to a $250.00 civil penalty.
Page 76 of 146
Status of Legislative Review
• SB 5323 was first introduced in the Senate on January 17, 2019 to the Senate
Committee on Environment, Energy and Technology.
• On January 31, 2019 a 1st substitute was presented and passed. The 1st substitute bill
was referred to the Senate Ways and Means Committee.
• On February 12, 2019 the Senate Ways and Means Committee held a public hearing.
• Following a number of executive session discussions the Senate Ways and Means
Committee passed the 1st substitute bill on February 25, 2019.
• On March 5, 2019 the full Senate voted to adopt the 1st substitute bill with amendments
passed on the floor of the Senate (31 yeas, 14 nays).
• On March 8, 2019 ESSB 5323 had its first reading before the House Committee on
Environment and Energy.
• On March 18, 2019 the House Committee on Environment and Energy held a public
hearing.
During the March 25, 2019 study session, staff will provide additional legislative updates that
may occur after March 18, 2019.
Page 77 of 146
Single Use Carryout Bag Reusable Carryout Bag
(Prohibited) (Allowed)
Compostable Film Bag Compostable Film Bag
(Allowed if it meets recycled content (Allowed if it meets recycled content
requirements - green or brown only) requirements – not clear)
Recycled Content Paper Carryout Bag
(Allowed if it meets recycled content requirements)
(Requires $0.08 charge per bag)
Page 78 of 146
AN ACT Relating to reducing pollution from plastic bags by1
establishing minimum state standards for the use of bags at retail2
establishments; amending RCW 43.21B.110; adding a new chapter to3
Title 70 RCW; creating a new section; and prescribing penalties.4
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON:5
NEW SECTION. Sec. 1. (1) State policy has long placed waste6
reduction as the highest priority in the collection, handling, and7
management of solid waste. Reducing plastic bag waste holds8
particular importance among state waste reduction efforts for a9
number of reasons:10
(a) Single-use plastic carryout bags are made of nonrenewable11
resources and never biodegrade; instead, over time, they break down12
into tiny particles. Single-use plastic carryout bags, and the13
particles they break into, are carried into rivers, lakes, Puget14
Sound, and the world's oceans, posing a threat to animal life and the15
food chain;16
(b) Plastic bags are one of the most commonly found items that17
litter state roads, beaches, and other public spaces; and18
(c) Even when plastic bags avoid the common fate of becoming19
litter, they are a drain on public resources and a burden on20
environment and resource conservation goals. For example, if plastic21
ENGROSSED SUBSTITUTE SENATE BILL 5323
State of Washington 66th Legislature 2019 Regular Session
By Senate Environment, Energy & Technology (originally sponsored by
Senators Das, Carlyle, Kuderer, Palumbo, Hunt, Rolfes, Frockt,
Keiser, Pedersen, and Saldaña)
READ FIRST TIME 02/01/19.
p. 1 ESSB 5323Page 79 of 146
bags are disposed of in commingled recycling systems rather than as1
garbage or in retailer drop-off programs, they clog processing and2
sorting machinery, resulting in missorted materials and costly3
inefficiencies that are ultimately borne by utility ratepayers.4
Likewise, when green or brown-tinted plastic bags confuse consumers5
into attempting to dispose of them as compost, the resultant plastic6
contamination undercuts the ability to use the compost in gardens,7
farms, landscaping, and surface water and transportation projects.8
(2) Alternatives to single-use plastic carryout bags are9
convenient, functional, widely available, and measure as superior10
across most environmental performance metrics. Alternatives to11
single-use plastic carryout bags feature especially superior12
environmental performance with respect to litter and marine debris,13
since plastic bags do not biodegrade.14
(3) As of 2019, many local governments in Washington have shown15
leadership in regulating the use of single-use plastic carryout bags.16
This local leadership has shown the value of establishing state17
standards that will streamline regulatory inconsistency and reduce18
burdens on covered retailers caused by a patchwork of inconsistent19
local requirements across the state.20
(4) Therefore, in order to reduce waste, litter, and marine21
pollution, conserve resources, and protect fish and wildlife, it is22
the intent of the legislature to:23
(a) Prohibit the use of single-use plastic carryout bags;24
(b) Require a pass-through charge on recycled content paper25
carryout bags and reusable carryout bags made of film plastic, to26
encourage shoppers to bring their own reusable carryout bags;27
(c) Require the use of recycled content bags; and28
(d) Encourage the provision of reusable and recycled content29
paper carryout bags by retail establishments.30
NEW SECTION. Sec. 2. The definitions in this section apply31
throughout this chapter unless the context clearly requires32
otherwise.33
(1) "Carryout bag" means any bag that is provided by a retail34
establishment at home delivery, the check stand, cash register, point35
of sale, or other point of departure to a customer for use to36
transport or carry away purchases.37
(2) "Compostable" means that a product that is capable of being38
completely broken down in a timely manner, consistent with the39
p. 2 ESSB 5323Page 80 of 146
standard specification as established in section 3(6) of this act,1
into a material safe and desirable as a soil amendment.2
(3) "Compostable film bag" means a compostable bag that is3
designed and suitable only to be used once and disposed of or4
composted.5
(4) "Department" means the department of ecology.6
(5) "Pass-through charge" means a charge to be collected and7
retained by retailers from their customers when providing recycled8
content paper carryout bags and reusable carryout bags made of film9
plastic.10
(6) "Recycled content paper carryout bag" means a paper carryout11
bag provided by a store to a customer at the point of sale that meets12
the requirements in section 3(6)(a) of this act.13
(7) "Retail establishment" means any person, corporation,14
partnership, business, facility, vendor, organization, or individual15
that sells or provides food, merchandise, goods, or materials16
directly to a customer including home delivery, temporary stores, or17
vendors at farmers markets, street fairs, and festivals.18
(8) "Reusable carryout bag" means a bag made of cloth or other19
durable material with handles that is specifically designed and20
manufactured for long-term multiple reuse and meets the requirements21
of section 3(6)(b) of this act.22
(9) "Single-use plastic carryout bag" means any bag that is made23
from plastic that is designed and suitable only to be used once and24
disposed.25
(10) "Standard specification" means the entire American society26
for testing and materials (ASTM) specification and associated test27
methods that must be met for:28
(a) ASTM D6400 – standard specification labeling of plastics29
designed to be aerobically composted in municipal or industrial30
facilities, as it existed as of January 1, 2019; or31
(b) ASTM D6868 – standard specification for labeling of end items32
that incorporate plastics and polymers as coatings or additives with33
paper and other substrates designed to be aerobically composted in34
municipal or industrial facilities, as it existed as of January 1,35
2019.36
NEW SECTION. Sec. 3. (1) Except as provided in this section and37
section 4 of this act, a retail establishment may not provide to a38
customer or a person at an event:39
p. 3 ESSB 5323Page 81 of 146
(a) A single-use plastic carryout bag; or1
(b) A paper carryout bag or reusable carryout bag made of film2
plastic that does not meet recycled content requirements.3
(2)(a) A retail establishment may provide a reusable carryout bag4
or a recycled content paper carryout bag of any size to a customer at5
the point of sale.6
(b) A retail establishment must collect a pass-through charge of7
eight cents for every recycled content paper carryout bag with a8
manufacturer's stated capacity of one-eighth barrel (eight hundred9
eighty-two cubic inches) or greater or reusable carryout bag made of10
film plastic it provides, except as provided in subsection (5) of11
this section and section 4 of this act. A retail establishment may12
make reusable carryout bags available to customers through sale.13
(c) A retail establishment must keep all revenue from pass-14
through charges. The pass-through charge is a taxable retail sale. A15
retail establishment must show all pass-through charges on any16
receipts provided to customers.17
(3) Carryout bags provided by a retail establishment do not18
include:19
(a) Bags used by consumers inside stores to:20
(i) Package bulk items, such as fruit, vegetables, nuts, grains,21
candy, greeting cards, or small hardware items such as nails, bolts,22
or screws;23
(ii) Contain or wrap items where dampness or sanitation might be24
a problem including, but not limited to:25
(A) Frozen foods;26
(B) Meat;27
(C) Fish;28
(D) Flowers; and29
(E) Potted plants;30
(iii) Contain unwrapped prepared foods or bakery goods;31
(iv) Contain prescription drugs; or32
(v) Protect a purchased item from damaging or contaminating other33
purchased items when placed in a recycled content paper carryout bag34
or reusable carryout bag; or35
(b) Newspaper bags, door hanger bags, laundry/dry cleaning bags,36
or bags sold in packages containing multiple bags for uses such as37
food storage, garbage, or pet waste.38
(4)(a) Any compostable film bag that a retail establishment39
provides to customers for products, including for products bagged in40
p. 4 ESSB 5323Page 82 of 146
stores prior to checkout, must be tinted green or brown, and be1
labeled "compostable," as required under subsection (6)(c)(i) of this2
section.3
(b) A retail establishment may not use or provide polyethylene or4
other noncompostable plastic bags:5
(i) That are tinted green or brown for bagging of customer6
products in stores, as carryout bags, or for home delivery;7
(ii) To customers to bag products in stores, as a carryout bag,8
or for home delivery that is labeled with the term "biodegradable,"9
"compostable," "degradable," "decomposable," "oxo-degradable," or any10
similar terms, or in any way imply that the plastic bag will break11
down, fragment, biodegrade, or decompose in a landfill or other12
environment.13
(5) Except as provided by local regulations in effect as of14
January 1, 2019, a retail establishment may provide a bag restricted15
under subsections (1) and (4) of this section from existing inventory16
until one year after the effective date of this section. The retail17
establishment, upon request by the department, must provide purchase18
invoices, distribution receipts, or other information documenting19
that the bag was acquired prior to the effective date of this20
section.21
(6) For the purposes of this section:22
(a) A recycled content paper carryout bag must:23
(i) Contain a minimum of forty percent postconsumer recycled24
materials;25
(ii) Be capable of composting, consistent with the timeline and26
specifications of ASTM D6868, as it existed as of January 1, 2019;27
and28
(iii) Display the minimum percentage of postconsumer content in29
print on the exterior of the paper bag.30
(b) A reusable carryout bag must:31
(i) Have a minimum lifetime of one hundred twenty-five uses,32
which for purposes of this subsection means the capacity to carry a33
minimum of twenty-two pounds one hundred twenty-five times over a34
distance of at least one hundred seventy-five feet;35
(ii) Be machine washable or made from a durable material that may36
be cleaned or disinfected; and37
(iii) If made of film plastic:38
(A) Be made from a minimum of forty percent postconsumer recycled39
material;40
p. 5 ESSB 5323Page 83 of 146
(B) Display the minimum percentage of postconsumer content in1
print on the exterior of the plastic bag;2
(C) Have a minimum thickness of no less than 2.25 mils; and3
(D) Display wording that the bag is reusable.4
(c) A compostable film bag must:5
(i) Be labeled as "compostable" consistent with green guides6
published by the United States federal trade commission (16 C.F.R.7
part 260, as published October 11, 2012) or similar formal guidance8
issued by the federal trade commission regarding misleading9
environmental claims; and10
(ii) Meet the standard specification established in ASTM D6400,11
as it existed as of January 1, 2019.12
(d) Except for the purposes of subsection (4) of this section,13
food banks and other food assistance programs are not retail14
establishments, but are encouraged to take actions to reduce the use15
of single-use plastic carryout bags.16
NEW SECTION. Sec. 4. It is a violation of section 3 of this act17
for any retail establishment to pay or otherwise reimburse a customer18
for any portion of the pass-through charge; provided that retail19
establishments may not collect a pass-through charge from anyone20
using a voucher or electronic benefits card issued under the women,21
infants, and children (WIC) or temporary assistance for needy22
families (TANF) support programs, or the federal supplemental23
nutrition assistance program (SNAP, also known as basic food), or the24
Washington state food assistance program (FAP).25
NEW SECTION. Sec. 5. (1) The department may adopt rules as26
necessary for the purpose of implementing, administering, and27
enforcing this chapter.28
(2) The enforcement of this chapter must be based primarily on29
complaints filed with the department. The department must establish a30
forum, which may include a complaint form on the department's web31
site, a telephone hotline, or a public outreach strategy relying upon32
electronic social media to receive complaints that allege violations.33
The department must provide education and outreach activities to34
inform retail establishments, consumers, and other interested35
individuals about the requirements of this chapter.36
(3) The department may work with retail establishments, retail37
associations, unions, and other organizations to create educational38
p. 6 ESSB 5323Page 84 of 146
elements regarding the benefits of reusable bags. Educational1
elements may include signage at store locations, informational2
literature, and employee training.3
(4) Retail establishments are encouraged to educate their staff4
to promote reusable bags as the best option for carry-out bags and to5
post signs encouraging customers to use reusable bags.6
(5) A violation of this chapter is subject to a civil penalty of7
up to two hundred fifty dollars. Each calendar day of operation or8
activity in violation of this chapter comprises a new violation.9
Penalties issued under this section are appealable to the pollution10
control hearings board established in chapter 43.21B RCW.11
NEW SECTION. Sec. 6. (1) Except as provided in subsection (2)12
of this section, a city, town, county, or municipal corporation may13
not implement a local carryout bag ordinance. Any carryout bag14
ordinance that was not in effect as of January 1, 2019, is preempted15
by this chapter, as of the effective date of this section.16
(2)(a) A city, town, county, or municipal corporation ordinance17
in effect as of January 1, 2019, that has established a pass-through18
charge of ten cents is not preempted.19
(b) A city, town, county, or municipal corporation ordinance in20
effect as of January 1, 2019, is not preempted until January 1, 2020.21
Sec. 7. RCW 43.21B.110 and 2013 c 291 s 34 are each amended to22
read as follows:23
(1) The hearings board shall only have jurisdiction to hear and24
decide appeals from the following decisions of the department, the25
director, local conservation districts, the air pollution control26
boards or authorities as established pursuant to chapter 70.94 RCW,27
local health departments, the department of natural resources, the28
department of fish and wildlife, the parks and recreation commission,29
and authorized public entities described in chapter 79.100 RCW:30
(a) Civil penalties imposed pursuant to RCW 18.104.155,31
70.94.431, 70.105.080, 70.107.050, section 5 of this act, 76.09.170,32
77.55.291, 78.44.250, 88.46.090, 90.03.600, 90.46.270, 90.48.144,33
90.56.310, 90.56.330, and 90.64.102.34
(b) Orders issued pursuant to RCW 18.104.043, 18.104.060,35
43.27A.190, 70.94.211, 70.94.332, 70.105.095, 86.16.020, 88.46.070,36
90.14.130, 90.46.250, 90.48.120, and 90.56.330.37
p. 7 ESSB 5323Page 85 of 146
(c) Except as provided in RCW 90.03.210(2), the issuance,1
modification, or termination of any permit, certificate, or license2
by the department or any air authority in the exercise of its3
jurisdiction, including the issuance or termination of a waste4
disposal permit, the denial of an application for a waste disposal5
permit, the modification of the conditions or the terms of a waste6
disposal permit, or a decision to approve or deny an application for7
a solid waste permit exemption under RCW 70.95.300.8
(d) Decisions of local health departments regarding the grant or9
denial of solid waste permits pursuant to chapter 70.95 RCW.10
(e) Decisions of local health departments regarding the issuance11
and enforcement of permits to use or dispose of biosolids under RCW12
70.95J.080.13
(f) Decisions of the department regarding waste-derived14
fertilizer or micronutrient fertilizer under RCW 15.54.820, and15
decisions of the department regarding waste-derived soil amendments16
under RCW 70.95.205.17
(g) Decisions of local conservation districts related to the18
denial of approval or denial of certification of a dairy nutrient19
management plan; conditions contained in a plan; application of any20
dairy nutrient management practices, standards, methods, and21
technologies to a particular dairy farm; and failure to adhere to the22
plan review and approval timelines in RCW 90.64.026.23
(h) Any other decision by the department or an air authority24
which pursuant to law must be decided as an adjudicative proceeding25
under chapter 34.05 RCW.26
(i) Decisions of the department of natural resources, the27
department of fish and wildlife, and the department that are28
reviewable under chapter 76.09 RCW, and the department of natural29
resources' appeals of county, city, or town objections under RCW30
76.09.050(7).31
(j) Forest health hazard orders issued by the commissioner of32
public lands under RCW 76.06.180.33
(k) Decisions of the department of fish and wildlife to issue,34
deny, condition, or modify a hydraulic project approval permit under35
chapter 77.55 RCW.36
(l) Decisions of the department of natural resources that are37
reviewable under RCW 78.44.270.38
(m) Decisions of an authorized public entity under RCW 79.100.01039
to take temporary possession or custody of a vessel or to contest the40
p. 8 ESSB 5323Page 86 of 146
amount of reimbursement owed that are reviewable by the hearings1
board under RCW 79.100.120.2
(2) The following hearings shall not be conducted by the hearings3
board:4
(a) Hearings required by law to be conducted by the shorelines5
hearings board pursuant to chapter 90.58 RCW.6
(b) Hearings conducted by the department pursuant to RCW7
70.94.332, 70.94.390, 70.94.395, 70.94.400, 70.94.405, 70.94.410, and8
90.44.180.9
(c) Appeals of decisions by the department under RCW 90.03.11010
and 90.44.220.11
(d) Hearings conducted by the department to adopt, modify, or12
repeal rules.13
(3) Review of rules and regulations adopted by the hearings board14
shall be subject to review in accordance with the provisions of the15
administrative procedure act, chapter 34.05 RCW.16
NEW SECTION. Sec. 8. If specific funding for the purposes of17
this act, referencing this act by bill or chapter number, is not18
provided by July 1, 2019, from the waste reduction, recycling, and19
litter control account for purposes of implementing the education and20
outreach activities required under section 5 of this act, then this21
act is null and void.22
NEW SECTION. Sec. 9. If any provision of this act or its23
application to any person or circumstance is held invalid, the24
remainder of the act or the application of the provision to other25
persons or circumstances is not affected.26
NEW SECTION. Sec. 10. Sections 1 through 6 of this act27
constitute a new chapter in Title 70 RCW.28
--- END ---
p. 9 ESSB 5323Page 87 of 146
AGENDA BILL APPROVAL FORM
Agenda Subject:
Capital Projects Status Report (Gaub) (20 Minutes) (6:40 p.m.)
Date:
March 18, 2019
Department:
Public Works
Attachments:
Capital Project Status Report
Feature Project Vicinity Map
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background Summary:
The purpose of this discussion is to inform the Council and Public of the overall status of the
City’s Capital Project program managed by the Engineering Services Division and to present
this quarter’s feature capital project, the A Street SE Preservation project (Project No.
CP1819). This grant funded project will preserve the existing pavement on A Street SE
between East Main Street and 17th Street SE through a grind and overlay, upgrade non-ADA
compliant curb ramps, upgrade pedestrian signal infrastructure as needed to meet ADA
standards, and replace the water system between 2nd Street SE and 7th Street SE. It is
anticipated this project will begin construction in the spring of 2019.
The Capital Project Group of Engineering Services is currently managing 39 projects, totaling
approximately $55 million in total project costs. Of these projects, 20 are in the design phase
and 19 are in some form of the construction phase. 2 Projects are currently advertising for
construction bids and within the next 2 months, an additional 6 projects that are currently in
design are expected to enter the construction phase this year.
Rev iewed by Council Committees:
Councilmember:Staff:Gaub
Meeting Date:March 25, 2019 Item Number:
Page 88 of 146
CP1605 This project constructs a concrete plaza area, trail, and
lighting at the Les Gove Community Campus.
$811,542
(Parks)
$111,705
(Grant)
$923,247 $915,010 100%100%WINTER Jacob
Sweeting
Final pay processed on January 23, 2019. Project closeout underway. Berger
Group
Les Gove Lighted Crescent HB Hansen
18
WINTER
19
CP1709 This project will design and construct a seismic control
valve on the City's largest reservoir.
$99,946
(Water)
$509,017
(Federal)
$608,963 $599,252 100%3%SPRING Jai Carter Construction is underway. Contract taken out of suspension and work resumed on
February 25, 2019.
ParametrixReservoir 1 Seismic Control Valve RL Alia
18
FALL
19
CP1707 This purpose of this project is to design for and improve
traffic signal timing and operations, corridor coordination,
traffic signal head visibility, and pedestrian accessibility
along the A St SE Corridor between 3rd St SE and East
valley Highway Access Road.
$111,400
(Street)
$458,500
(Federal)
$569,900 $569,900 100%30%SPRING Kim Truong Construction is underway. Contractor installing the auxiliary signal equipment at multiple
locations along A St SE.
PH
Consulting,
LLC & DKS
Associates
A St SE Corridor Signal Safety & Operations
Improvements
Titan
Earthwork18
FALL
19
CP1718 The purpose of the project is to rehabilitate and preserve
the existing pavement on S 277th between Auburn Way
North and the SR167 North Bound Off Ramp.
$702,380
(Streets)
$662,380
(Federal)
$1,364,760 $1,364,760 100%98%WINTER Luis Barba Substantial Completion was granted on December 31, 2018. Contractor is currently
addressing punch list items that were identified in final inspection. WSDOT Inspection is
also underway.
N/AS 277th Street Preservation Project Miles
Resources,
LLC18
SUMMER
19
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
CONSTRUCTIONProject Status:
Generated by eGIS:2/25/2019 Page 1 of 10
Page 89 of 146
MS1814 The purpose of the project is to demolish an existing
building located at 3224 V Street SE (on Game Farm Park
Property). This property will become part of a dog park in
the future.
$108,000
(Facilities)
$108,000 $108,000 100%60%SPRING Aleksey
Koshman
Construction is underway. House was taken down. Site cleanup and restoration work
being completed.
Pacific Rim
(Partial)
Game Farm Park Building Demolition A&D
Quality
Constructio
n Co.
18
WINTER
19
CP1218 This project will construct corridor improvements to AWS
between Muckleshoot Plaza and Dogwood Street SE.
Improvements include designated U-turns, access
management, driveway consolidation, addition of a 2nd left
turn lane from eastbound AWS into the MIT Casino, bus
pull-outs, medians, signal improvements, and sidewalks.
$1,284,027
(Streets)
$1,161,340
(Water)
$2,333,108
(Federal)
$466,191
(WSDOT)
$46,381
(Other
Reimbursemen
ts)
$5,291,047 $5,291,047 100%99%WINTER Matt Larson Substantial completion granted. Contractor completing punchlist work. CH2MAuburn Way South Corridor Safety (Muckleshoot Plaza
to Dogwood St SE)
Miles
Resources17
WINTER
19
C222A This project will complete the widening of S 277th from the
intersection of Auburn Way North to L Street NE, including
the construction of a pedestrian trail and relocation of the
floodway along S 277th.
$1,591,162
(Streets)
$134,683
(Water)
$1,020,700
(Federal)
$2,300,000
(Developer)
$3,933,990
(TIB)
$8,974,579 $8,808,059 100%100%FALL Kim Truong Final pay processed on November 20, 2018. Project closeout underway.ParametrixS 277th-Auburn Way N to Green River Bridge Scarsella
Bros.16
SPRING
18
CP1502 This project will improve the safety at the intersection by
installing a traffic signal, improving ADA ramps, widening
the northeast corner of the intersection to accommodate
U-turns, and pavement restoration.
$236,666
(Streets)
$792,260
(Federal)
$1,025,306 $1,004,321 100%85%SPRING Luis Barba Contractor has completed installation of the traffic signal, and the signal is operational.
Contract is currently in suspension for weather. Work is expected to resume in early spring
2019 to complete the grind and paving of the intersection, as well as channelization.
KPG37th St SE and A St Traffic Signal Road
Constructio
n Northwest17
FALL
19
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
CONSTRUCTIONProject Status:
Generated by eGIS:2/25/2019 Page 2 of 10
Page 90 of 146
CP1312 This project will replace and/or repair aging and damaged
storm lines throughout the City.
$1,243,797
(Storm)
$595,650
(Water)
$46,097
(Street)
$3,000
(Arterial
Street
Preservation
)
$1,888,544 $1,681,051 100%100%WINTER Seth
Wickstrom
Final pay processed on January 25, 2019. Project closeout underway.N/AStorm Repair & Replacement Rodarte
18
SPRING
19
CP1513 This project will construct a round-a-bout and complete the
design of intersection bicycle and pedestrian safety
improvements at 22nd St NE and I St NE.
$318,002
(Streets)
$34,881
(Sewer)
$326,356
(Water)
$200,000
(State Grant)
$940,000
(Federal Grant)
$1,819,239 $1,661,729 100%100%FALL Seth
Wickstrom
Final pay processed on November 20, 2018. Project closeout underway.Reid
Middleton
22nd St NE and I St NE Intersection Improvements DPK, Inc.
17
SUMMER
18
CP1521 This project will rehabilitate and preserve the existing
pavement in the 15th Street NW/NE and Harvey Road SE
corridor between State Route 167 and 8th Street NE.
Furthermore, grind and overlay 15th Street NW/NE from
State Route 167 to Auburn Way N., and grind and overlay
Harvey Road NE from Auburn Way N to 8th Street NE.
$2,236,500
(Streets)
$65,000
(Storm)
$50,000
(Sewer)
$815,000
(Federal)
$3,166,500 $3,146,200 100%90%WINTER Kim Truong Contract taken out of suspension for material procurement and work resumed on January
29, 2019. Contractor is currently completing traffic signal work.
Parametrix
(partial)
15th Street NE/NW Preservation Project ICON
Materials18
SPRING
19
CP1614 This project will reconstruct the 28th St SE loop east of R
St., 27th St SE, 26th St SE, S St SE, T St SE and U St SE;
reconstructed 19th St SE and G St SE near Olympic Middle
school, and preserve 53rd Ave S, S 302nd Pl and
associated cul-de-sacs in the Westhill.
$2,761,000
(Streets)
$654,955
(Water)
$105,000
(Storm)
$3,520,955 $3,158,225 100%100%WINTER Jai Carter Final pay processed on February 12, 2019. Project closeout underway.Jacobs
Engineering
2017 Local Street Reconstruction and Preservation
Project
Tucci and
Sons17
SPRING
19
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
CONSTRUCTIONProject Status:
Generated by eGIS:2/25/2019 Page 3 of 10
Page 91 of 146
CP1717 This project will reconstruct/overlay selected local streets,
improve City owned utilities, and rebuild curb ramps to
meet ADA standards. The work at each location varies and
may include water, sanitary sewer, and storm drainage
improvements as needed for each project street.
Improvements are proposed at the following locations: 17th
Street NE between Auburn Way N and I St NE; K Street NE
between 12th St NE and 14th St NE; 122nd Ave SE south
of SE 316th St; and SE 286th St east of 112th Ave SE.
$1,871,201
(Streets)
$369,598
(Water)
$138,075
(Sewer)
$326,300
(Storm)
$2,705,174 $2,396,768 100%100%WINTER Matt Larson Final pay processed on February 8, 2019. Project closeout underway.Jacobs
Engineering
2018 Local Streets Pavement Reconstruction Tucci &
Sons18
SUMMER
19
CP1114 This is a WSDOT project that will replace the roadway
surface on Auburn Way South from SR-18 to 17th St SE.
WSDOT is also constructing City requested and funded
improvements at 12th St SE (Project CP1114). City
improvement include reconstructing the 'pork chop' islands,
new ADA curb ramps and pedestrian pushbuttons, and
pavement restriping.
$200,000
(Streets)
$213,600
(WSDOT)
$413,600 $413,600 100%99%WINTER Jacob
Sweeting
Punchlist work is underway.WSDOTWSDOT SR164 Overlay - SR18 to 17th St SE Tucci
18
SPRING
19
CP1725 Pavement preservation for Arterial & Local streets. Streets
to be grind & overlayed: Auburn W N - 45th St NE to S
277th St; Terrace Dr - R St NW to W St NW; 8th Street NE -
Auburn W N to M St NE; & R Street SE - E Main St to T St
SE. Streets to be thin overlayed: Vista View in West Hill;
Lea Hill Village in Lea Hill. Street to be patched - Lakeland
Hills W SE - Mill Pond Dr SE to 57th Dr SE. Also to be
addressed limited sidewalk repairs, curb & gutter repairs, &
upgrading 47 curb ramps
$1,700,000
(Arterial
Street
Preservation
)
$850,000
(Local Street
Preservation
)
$2,550,000 $2,571,500 100%55%SPRING Jai Carter Construction is underway. Contract has been placed into suspension due to weather until
Spring 2019.
N/A2018 Citywide Patching and Overlay Project Lakeside
Industries18
SPRING
19
CP1825 This project will re-channelize multiple locations throughout
the city. Work will include removal of paint and
thermoplastics. The scope also includes the removal and
installation of traffic signage, thermoplastic symbols and
stop bars, paint, raised pavement markers, and delineators.
$105,000
(Streets)
$105,000 $105,000 100%55%SPRING Aleksey
Koshman
Construction has begun and is weather dependent. The 3 priority sites are complete (37th
St NE Railroad Crossing; S 300th St/64th Ave S Intersection; and R St NE/4th St NE
Intersection). The remaining sites will be completed in early Spring 2019 when weather is
more suitable for striping.
N/A2018 Re-Channelization of Multiple Sites Northwest
Traffic, Inc.18
FALL
19
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
CONSTRUCTIONProject Status:
Generated by eGIS:2/25/2019 Page 4 of 10
Page 92 of 146
CP1824 This project constructed a Rectangular Rapid Flashing
Beacon (RRFB) at the crossing of the InterUrban trail and
44th St. NW in North Auburn.
$40,000
(102 Fund)
$40,000 $40,000 100%100%WINTER Aleksey
Koshman
Physical completion granted on February 8, 2019. Final pay in process.N/A44th & Interurban RRFB All Stripes,
LLC18
WINTER
19
CP1814 This project built a mini traffic circle at the intersection of
Elm Street SE and 22nd Street SE.
$38,000
(328 Fund)
$38,000 $38,000 100%100%FALL Aleksey
Koshman
Final pay processed on February 5, 2019. Project closeout underway.NoneMini Traffic Circle - Elm Street SE & 22nd Street SE All Stripes,
LLC18
FALL
18
CP1815 The project will repair and/or replace damaged sidewalk
and upgrade or install curb ramps to meet ADA
requirements. The project will also build new sidewalk
segments to fill gaps in the pedestrian network.
$298,100
(328 Fund)
$40,000
(Water)
$20,000 (IT)
$146,867
(Federal)
$504,967 $504,967 100%0%SPRING Aleksey
Koshman
Contract awarded to Transportation Systems, Inc. on February 19, 2019. Preconstruction
meeting is scheduled for March 14, 2019.
N/A2018 Citywide ADA Sidewalk Project Transportati
on
Systems,
Inc.
18
WINTER
19
CP1416 This project will reconstruct F St SE from 4th St SE to
Auburn Way South, including adding new sidewalks, curb
and gutter, bike lanes, wayfinding signage, street lighting,
streetscape elements, and safety improvements, and will
include bike boulevard components. Some ROW
acquisition is necessary. Some sections of water and
sewer lines will be replaced on F St SE between 4th St SE
and Auburn Way S.
$1,433,979
(Streets)
$350,880
(Water)
$115,663
(Sewer)
$2,520,000
(Federal)
$4,420,552 $4,420,552 90%0%FALL Seth
Wickstrom
Design and property acquisition work is underway. City has been awarded a Federal Grant
for construction funding which will be available in 2021.
JacobsF St SE Non-Motorized Improvements TBD
21
SPRING
21
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
CONSTRUCTIONProject Status:
Generated by eGIS:2/25/2019 Page 5 of 10
Page 93 of 146
CP1516 The purpose of the project is to improve safety and the
ability to accommodate the current and forecast fleet of
multi-engine piston aircraft for both takeoff and
accelerate-stop distances at the Auburn Municipal Airport
by extending both ends of Runway 16/34.
$124,269
(Airport)
$120,495
(State)
$2,170,253
(Federal)
$2,415,018 $2,405,586 50%0%WINTER Seth
Wickstrom
Design underway. For property acquisition status see MS1811. Agreement with FAA
reached regarding runway length.
CenturyWe
st
Auburn Municipal Airport Runway Enhancements TBD
19
SUMMER
19
CP1603 The project will construct a second, parallel transmission
pipeline over the White River suspended from a new
pedestrian bridge, inspect the existing steel transmission
main for possible leaks and repair the leaks, if any.
$300,000
(DWSRF
Loan)
$250,000
(Water)
$550,000 $2,700,000 30%0%WINTER Seth
Wickstrom
Consultant scope/fee renegotiations underway to design pedestrian bridge with a new
24-inch transmission suspended underneath. Project Budget Total reflects design costs
only. Construction funding for the project is not yet secured.
Jacobs
Engineering
Coal Creek Springs Transmission Main Repair TBD
22
SPRING
22
CP1705 This project will construct the missing gap of sidewalk along
the north side of Auburn Way South between the existing
sidewalk terminations near 17th St SE to the west and
Muckleshoot Plaza to the east. The project length is
approximately 1,700 feet.
$430,000
(Streets)
$400,000 (TIB)$830,000 $830,000 93%0%SUMMER Matt Larson Design Underway; Received verbal approval from WSDOT for preliminary design and
speed reduction. Coordinating with WSDOT for channelization plan review and approval.
Schedule updated for continued coordination with WSDOT.
N/AAuburn Way South (SR164) Sidewalk Improvements TBD
19
SPRING
19
CP1719 This project will add telemetry and SCADA capabilities to
the 22nd Street NE and R Street NE Sewer Pump Stations.
$324,956
(Sewer)
$324,956 $548,677 96%0%SUMMER Luis Barba Design is underway. Value engineering being conducted and/or scope reduction
discussions are in progress in an effort to reduce costs, though a funds transfer is likely to
cover the budget shortfall.
ParametrixSewer Pump Station Telemetry (SCADA) Improvements TBD
19
SPRING
19
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
DESIGNProject Status:
Generated by eGIS:2/25/2019 Page 6 of 10
Page 94 of 146
CP1802 This project will provide back up power and upgrade 2
pumps from fixed speed to variable speed at the existing
Green River Pump Station located at Isaac Evans Park.
$1,000,000
(Water)
N/A $1,000,000 $1,000,000 95%0%FALL Luis Barba Design is underway. Final Contract documents being prepared.BHCGreen River Pump Station Emergency Power TBD
19
SPRING
19
CP1724 The purpose of the project is to alleviate significant annual
flooding at the 1000 block of 37th St NW of Auburn,
Washington, by upgrading the drainage system with a box
culvert.
$81,000
(Storm)
$200,000 (KC
Grant)
$291,000 $218,942 20%0%FALL Luis Barba Design is underway. Completing storm modeling in support of the design effort.
Coordinating with Ecology, Army Corps, and MIT regarding environmental concerns and
permitting requirements.
N/A37th St NW Flood Control TBD
19
SPRING
19
CP1804 The purpose of the project is to construct two missing
sections of sidewalk, construct ADA improvements,
construct a Rectangular Rapid Flashing Beacon (RRFB) at
the intersection of Auburn Avenue and 5th Street NE, and
install LED lighting along Auburn Way North between E
Main St and 5th St NE
$247,750
(Streets)
$76,000
(Storm)
$263,250 (TIB)$587,000 $586,718 99%0%SUMMER Luis Barba Design is underway. Budget was revised to reflect in-fund adjustments which were
processed to cover increased estimated construction costs. Final Contract documents
being prepared.
N/AAWN Sidewalk Improvement Project TBD
19
SPRING
19
CP1726 Reconstruct selected streets that are in very poor condition,
as well as improve utilities, and rebuild curb ramps to meet
ADA standards. The improvement at each project sites
varies and may include a potential sewer Local
Improvement District, storm drainage and water
improvements. Improvements are proposed at the following
streets: 4th St NE (R St to 4th Pl NE), 4th Pl NE, M St SE
(25th St SE to 28th St SE), 28th St SE (M St SE to R St
SE), O St SE, Pike St SE
$1,960,000
(Streets)
$1,000,000
(Water)
$1,117,000
(Storm)
$4,077,000 $3,804,254 60%0%FALL Kim Truong Design is underway. Conducting an analysis of the necessary storm improvements at each
site.
KPG2019 Local Street Reconstruction TBD
19
SPRING
19
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
DESIGNProject Status:
Generated by eGIS:2/25/2019 Page 7 of 10
Page 95 of 146
CP1812 The purpose of this project is to update the electrical
systems at sewer pump stations throughout the City to
meet current electrical code, improve safety and increase
the efficiency of maintenance.
$641,000
(Sewer)
$641,000 $641,000 0%0%FALL Luis Barba Consultant selection services for design underway. TBDSewer Pump Station Electrical Improvements TBD
19
SPRING
19
MS1811 Acquire a portion of the King County Park & Ride as part of
the Auburn Airport Runway Enhancement Project (Project
Number CP1516).
$500,000
(Federal Grant)
$55,600
(Airport Fund)
$555,600 $555,600 50%0%SUMMER Seth
Wickstrom
Property appraisal underway.Balbridge
Property
Advisors
Auburn Airport Runway Extension - Property
Acquisition Phase
N/A
19
SPRING
19
CP1807 Replace 8 large water meter vaults and 1 large water meter
vault lid.
$1,300,000
(Water)
$1,300,000 $1,300,000 10%0%SUMMER Seth
Wickstrom
Design is underway.N/AWater Meter Vaults and Lids Replacement TBD
19
WINTER
19
CP1805 This project will repair and/or replace portions of the
sanitary sewer pipe system at 21 different sites throughout
the City that have deteriorated and are in need of repair.
The project scope has been split into two project phases
due to the costs of the repairs at various sites. The 2019
project will construct a Cured-In-Place Pipe liner at 4
projects sites and the rest of the 17 project sites will be
constructed in 2021 under a new project.
$1,800,000
(Sewer)
$1,800,000 $1,800,000 18%0%FALL Jai Carter Design is underway. The project has been split into 2 phases due to budget constraints. 4
sites will move forward with a Cured-In-Place Pipe liner for construction in 2019, and the
17 remaining sites will be constructed in 2021. The estimated cost was updated
accordingly.
BHC, Inc.2019 Sewer Repair and Replacement TBD
19
SPRING
19
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
DESIGNProject Status:
Generated by eGIS:2/25/2019 Page 8 of 10
Page 96 of 146
CP1819 The project proposes to grind, repair, and overlay the
roadway; upgrade non-ADA compliant curb ramps; replace
traffic loops; upgrade pedestrian signal infrastructure as
needed to meet ADA standards; and replace the water main
and applicable appurtenances along the A St. SE corridor
between East Main St. and 17th St. SE. The project will
restore 4.77 lane miles (0.95 CL Miles) of roadway, upgrade
up to 42 curb ramps, and replace approximately 1,000 feet
of water main.
$881,800
(Street)
$410,000
(Water)
$881,800
(Federal)
$2,173,600 $2,173,600 65%0%FALL Kim Truong Design is underway.N/AA Street SE Preservation TBD
19
SPRING
19
CP1823 The purpose of this project is to replace aging storm
infrastructure to the existing storm drainage system. The
following sites are included in the project: I Street NE at
32nd St NE; 55th Ave S at S 288th St; out fall for Vista View
neighborhood; 29th St SE at K St SE and L St SE; 6th St
NE at River View Dr; 6th St NW at C St NW; Auburn Way
South from Fir St to Hemlock.
$944,000
(Storm)
$944,000 $944,000 30%0%FALL Jai Carter Preliminary Design is underway.Murraysmit
h, Inc. and
Brown &
Caldwell,
Inc.
2018 Storm Repair and Replacement TBD
19
SUMMER
19
CP1806 The purpose of the project is to evaluate the Lea Hill Road
Corridor from M St. NE to 124th Ave SE to identify potential
safety, capacity, and operational improvements. The study
may also include analysis of a future roadway connection
from 102nd Ave SE to 104th Ave SE and closing off 102nd
Ave SE at SE 320th St. to create a cul-de-sac.
$200,000
(Street)
$200,000 $200,000 40%N/A Kim Truong Project study analysis work is underway following the public open house held on January
16, 2019. For more information about the project visit www.auburnwa.gov/leahillcorridor
SCJ
Alliance
Lea Hill Road Corridor Study N/A
CP1903 This project will grind and overlay Auburn Way N from
approximately 8th Street NE to 22nd Street NE, remove
unused driveways, and upgrade curb ramps and pedestrian
signals as needed to meet ADA requirements.
$738,280
(Street)
$889,720
(Federal)
$1,628,000 $1,628,000 5%0%FALL Matt Larson Design is underway.N/AAuburn Way North Preservation Phase 2 TBD
20
SPRING
20
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
DESIGNProject Status:
Generated by eGIS:2/25/2019 Page 9 of 10
Page 97 of 146
CP1904 This project will grind and overlay Auburn N from
approximately 4th Street SE to 8th Street NE, remove
unused driveways, and upgrade all curb ramps and
pedestrian signals to meet ADA requirements.
$975,140
(Street)
$975,140
(Federal)
$1,950,280 $1,950,280 0%0%FALL Matt Larson Design is underway.N/AAuburn Way North Preservation Phase 3 TBD
20
SPRING
20
CP1618 Construction of new Intelligent Transportation System (ITS)
infrastructure along Lake Tapps Parkway and A St SE.
New infrastructure includes new communication lines,
Variable Message Sign, ITS PTZ cameras, network
upgrades, wireless connections, an interconnection with
Sumner at 8th St E, & weather stations at Lakeland hills.
The project will also replace some aerial copper
communication lines along A St SE.
$211,050.00
(Street)
$793,950.00
(Federal)
$1,005,000.00 $1,005,000.
00
1%0%WINTER Jai Carter Project in predesign phase currently, working on grant funding obligation paperwork.TBDLake Tapps Parkway ITS Expansion Project TBD
20
SPRING
20
CP1829 The 2019 Citywide Patch and Overlay Project will design
and construct the pavement preservation for Arterial,
Collector and Local streets. Locations that will be grind and
overlayed - Peasley Canyon Road, and Ellingson Rd SW.
Locations that will be pavement repair patching - A St SE
and W Valley Hwy
$1,000,000.
00 (Street)
$1,000,000.00 $1,000,000.
00
40%0%SUMMER Jai Carter Project Design underway N/A2019 Citywide Patch and Overlay Project TBD
19
SPRING
19
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
DESIGNProject Status:
Generated by eGIS:2/25/2019 Page 10 of 10
Page 98 of 146
A Street SE Preservation Project - Phase 3 (East Main St to 17th St SE)
Printed Date:
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy.
Map Created by City of Auburn eGIS
5/4/2016
Page 99 of 146
AGENDA BILL APPROVAL FORM
Agenda Subject:
Utility Undergrounding Code Revisions - Ordinance No. 6713 (Gaub)
(15 Minutes ) (7:00 p.m.)
Date:
March 19, 2019
Department:
Public Works
Attachments:
Ordinance No. 6713
Exhibit A
Budget Impact:
Current Budget: $0
Proposed Revis ion: $0
Revis ed Budget: $0
Adminis trative Rec ommendation:
City Counc il to disc uss Ordinance No. 6713.
Background Summary:
This ordinance would make revis ions to Auburn City Code (ACC) 13.32A.130, Underground Wiring.
The propos ed revis ions are to sec tions related to c onverting aerial power and c ommunication lines to
underground as part of City projects . The current c ode requires properties with service connec tions to
lines that are being undergrounded as part of a City projec t to either pay for the c os t of undergrounding
their private s ervic e line c onnections or to disc onnect and remove the private service line connec tions .
This requirement is to allow the City to have the utility poles removed from the public right-of-way and
removes potential obs tructions. These two options can be problematic to property owners as
undergrounding the service connec tions is expens ive and dis connec ting them would res ult in the property
being without elec tric ity and telephone. These challenges c an delay a City projec t that inc ludes
undergrounding and can result in additional c os ts to the City and impac ts to the public.
The propos ed c ode c hanges would provide an option for the City to connec t the property to the newly
undergrounded lines when it is determined to be in the bes t interes t of the City’s infras tructure and the
public . Such a connec tion would be loc ated outs ide of any building struc tures .
Reviewed by Counc il Committees :
Counc ilmember:Staff:Gaub
Meeting Date:March 25, 2019 Item Number:
Page 100 of 146
--------------------------------
Ordinance No. 6713
March 18, 2019
Page 1 of 2 Rev. 2018
ORDINANCE NO. 6713
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON RELATED TO UNDERGROUND
UTILTIES; AUTHORIZING THE CITY TO CONSTRUCT AND
PAY FOR UNDERGROUND ELECTRIC AND
TELECOMMUNICATION UTILITY FACILITY
CONNECTIONS, PROVIDING FOR AN APPEAL TO THE
PUBLIC WORKS DIRECTOR, AND AMENDING SECTION
13.32A.130 OF THE AUBURN CITY CODE.
WHEREAS, the City’s policy is to underground electric and telecommunication
utility facilities whenever it is possible to reduce the number of power poles within the
clear zone of a roadway and other public safety risks; and
WHEREAS, when underground utility facilities become available in the public
rights-of-way, property owners must connect to the underground utility service or
disconnect from the utility service; and
WHEREAS, the City Engineer has determined that it is in the best interest of the
public for the City to conduct and pay for the underground electric and telecommunication
utility connection to private property outside of structures when a failure to do so might
result in construction delays and to avoid a temporary power structure in the clear zone;
and
WHEREAS, the City will obtain additional consideration for the underground utility
connection to private property through a separate agreement for the property owner to
maintain their private underground power line and a construction easement, if necessary.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Page 101 of 146
--------------------------------
Ordinance No. 6713
March 18, 2019
Page 2 of 2 Rev. 2018
Section 1. Amendment to City Code. Section 13.32A.130 of the Auburn City
Code is amended to read as shown in Exhibit A.
Section 2. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Section 3. Severability. The provisions of this ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision,
section, or portion of this ordinance, or the invalidity of the application of it to any person
or circumstance, will not affect the validity of the remainder of this ordinance, or the validity
of its application to other persons or circumstances.
Section 4. Effective date. This Ordinance will take effect and be in force five
days from and after its passage, approval, and publication as provided by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Steven L. Gross, City Attorney
Published: ____________________
Page 102 of 146
13.32A.130
A. City Responsibilities.
1. When service from underground electric and telecommunication utility facilities becomes
available in all or part of a conversion area, the city engineer shall will issue a directive to the
owners of all structures or improvements with service connections to the existing or
temporary overhead utility facilities in the area by means of mailing a certified notice stating
that:
a. S service from the underground utility facilities is available and notifying the property
owners of the owner’s responsibilities;.
b. To facilitate completion of the city’s project, all electric and telecommunication
service connections from the existing aerial utility facilities within the area to any
structure or improvement must be decommissioned, disconnected and removed within 90
calendar days after the date of mailing;
c. Should such owner fail to complete conversion of such service connections from the
aerial system to the underground system within 90 calendar days after the date of
mailing, the city will order the electric and telecommunication utilities to disconnect and
remove the service connections;
d. The owner may object to the disconnection and removal of the service lines as provided in
subsection D of this section.
2. Time in consummating such connection and disconnection of aerial services is of the
essence and such notice to the property owner or occupant of the affected premises may
be mailed.
B. Property Owner’s Responsibilities.
1. To facilitate completion of the city’s project, all electric and telecommunication service
connections from the existing aerial utility facilities within the area to any structure or
improvement must be decommissioned, disconnected and removed within 90 calendar days
after the date of mailing. After existing aerial utility facilities identified by the City’s notice
in section A have been decommissioned, disconnected, and removed, the Property Owner
must:
a. Convert the service connections from the aerial system to the underground system
within 90 calendar days after the date of receipt of the notice or the City will order the
electric and telecommunication utilities to disconnect and remove the service
connections. If the owner has filed written objections to this disconnection and removal
with the city clerk within 30 calendar days after the date of mailing, the City will not
order disconnection and removal until after the appeal hearing on those objections; or
Page 103 of 146
b. Notify the city engineer in writing within 30 calendar days after the date of receipt of
the notice provided under Section A that the Property Owner wants to discontinue utility
service; or
c. If the city engineer determines it is in the best interest of the public and the City’s
infrastructure system for the City to complete the service connection from the
underground system to the existing aerial service point of connection and the Property
Owner desires the City to do so, the Property Owner will enter into an agreement with the
City within 90 calendar days after the date of mailing to provide Property access to
complete the conversion.
Such conversion of the service connection, including installation of any underground service
connections, shall be completed within 90 calendar days of the city’s mailing set forth in
subsection A of this section and RCW 35.96.050 that service from the underground utility
facilities is available.
2. Property owners wishing to discontinue utility service shall provide written notice of that
intent to the city engineer within 30 calendar days of receipt of the city engineer’s notice that the
underground system is available for service.
3. If the owner of any structure or improvement with a service connection to an existing
aerial electric and/or telecommunication utility facility within a conversion area fails to convert
the service connection from aerial to underground service within 90 calendar days after the date
of the mailing of the notice set forth in subsection A of this section, the city engineer shall order
the electric and/or telecommunication utilities to disconnect and remove all such service
connection; provided, that if the owner has filed written objections to such disconnection and
removal with the city clerk within 30 calendar days after the mailing, then the city shall not order
such disconnection and removal until after the appeal hearing on such objections.
C. Financial Responsibilities.
1. For city projects, the cost of relocating existing utility aerial distribution facilities
shallwill be borne by the serving utility and the city in accordance with the filed tariffs or
franchise agreement. In absence of a If there is no filed tariff or franchise agreement, the cost
of the relocation of existing aerial distribution facilities shall will be borne by the serving
utility.
2. For city projects, the undergrounding of the service connections for real property served
by the aerial electric or telecommunication utility facilities that are being relocated
underground shall will be at the owner(s)’s expense, including:
a. Decommission, disconnect, and remove the service connections from those utility
facilities to any structures or improvements located on the property.
b. Either install underground service connections to those structures/improvements on
the property or, upon approval of the city engineer, discontinue utility service to one or
more of the structures/improvements on the property.
Page 104 of 146
Services that are being connected by the city per ACC 13.32A.130(B)(1)(c) are exempted
from this requirement and the City will be financially responsible for those connection
costs.
3. All such conversion of utility facilities to underground facilities may be undertaken by
local improvement district or as otherwise permitted by law and as further authorized by
RCW 35.96.030 and 35.96.040.
D. Appeal Procedures.
1. A property ownerProperty Owner may object appeal to the public works director the
disconnection and removal of an aerial service connection by filing a written objection
thereto with the city clerk within 30 calendar 20 working days after the date of the mailing of
the notice set forth in subsection A of this section. Failure to file a timely written objection
within such time will constitute a waiver of the owner’s right thereafter to object to such
disconnection and removal. The public works director will have 15 working days to review
the appeal, decide whether to uphold or modify the city engineer’s decision, and notify the
property owner of such decision.
2. Upon the timely filing by the owner of an objection, the owner shall have the right to file
an appeal of the city engineer’s directive, which shall be heard by the city of Auburn hearing
examiner.
32. All appeals filed pursuant to this section of the public works director’s decision must be
filed in writing with the public works director within 10 working days of the public work
director’s decision. filing date of the owner’s written objection and shallAppeals must
specify the error of law or fact, or new evidence which could not have been reasonably
available at the time of the city engineerpublic work director’s decision, which shall
constitute the basis of the complaint.
4. Upon receipt of a timely written appeal, the public works director shall review the
materials submitted and prepare a written staff report detailing the rationale of the city
engineer’s directive and findings of fact for the hearing examiner.
53. The public works director shall schedule the hearing in accordance with Chapter 2.46
ACC and notify the contesting party of the scheduled hearingAppeals will be heard by the
city’s hearing examiner pursuant to Chapter 2.46 ACC. Decisions of the hearing examiner
will be based on whether the decision being appealed was consistent with applicable state
law and city codes.
4. Upon receipt of a timely written appeal, the hearing examiner will review the materials
submitted and prepare findings of fact. The hearing examiner decision will be final. (Ord.
6442 § 8, 2012; Ord. 6238 § 2, 2009.)
Page 105 of 146
AGENDA BILL APPROVAL FORM
Agenda Subject:
2018 Inspectional Services Reports (Pierson) (15 Minutes)
(7:15 p.m.)
Date:
March 19, 2019
Department:
Police
Attachments:
2018 CIA Report for Council
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:Pierson
Meeting Date:March 25, 2019 Item Number:
Page 106 of 146
CIA AND USE OF FORCE ANALYSIS
2018 INSPECTIONAL
SERVICES REPORTS
Page 107 of 146
CIA SUMMARY
Increase/decrease from 2017
•CAD incidents –96,884 -1%
•Case reports –18,161 +6%
•Arrests –5,092 -.4%
•Booked into Score –3,218 +7.2%
•Infractions/Citations –11,483 -4.7%
Page 108 of 146
COMMENDATIONS
Year
Total
Commendations
Involved
Employees
Letter of
Commendation
Medal of
Distinction Life Saving
Medal of
Valor Medal of Merit
2015 75 146 0 0 2
2016 97 172 10 5 5 1 5
2017 99 153 5 0 15 0 0
2018 71 88 1 0 7 1 0
Page 109 of 146
INTERNAL INVESTIGATION
•Possible violation of policy, force, bias policing, false arrest. More
serious allegation.
Year
CAD
Incidents
Internal
Investigations
Inv. With
Misconduct
Total
Employees
Emp. With
Misconduct
Violations
Reported
Violations with
Misconduct
2015 92,872 6 4 8 6 18 14
2016 94,348 8 5 9 3 12 9
2017 97,843 14 6 20 6 25 11
2018 96,884 7 6 9 7 12 7
Page 110 of 146
SUPERVISORY INQUIRY
•Complaint of service delivery, demeanor, customer service, etc.
Year
Supervisory
Inquiries
Inquiries with
Unacceptable
Performance
Violations Initially
Reported Involved Employees
Employees with Unacceptable
Performance
2015 17 9 23 23 9
2016 12 7 12 10 6
2017 14 8 15 16 8
2018 20 10 26 20 12
Page 111 of 146
ALLEGATIONS
•Inquiries and Internal investigations combined
Allegation Total No Misconduct Misconduct
Acceptable
Performance
Unacceptable
Performance No Conclusion
Violation of General Policy 17 0 6 2 8 1
Dishonesty 2 0 1 0 0 1
Discourtesy/Conduct
Unbecoming 2 0 0 2 0 0
Neglect of Duty 1 0 0 0 1 0
Code of Conduct 2 0 0 2 0 0
Dereliction of Duty 1 0 0 0 0 1
False Arrest 2 0 0 2 0 0
Fail to Meet Expectations 2 0 0 1 1 0
Improper Evidence Handling 2 0 0 0 2 0
Excessive Force 3 2 0 1 0 0
Biased Policing/Discrimination 4 0 0 4 0 0
Totals 38 2 7 14 12 3
Page 112 of 146
COLLISIONS
16
22
32
26
21
41
20
13 15
22
16
13
29
14
0
5
10
15
20
25
30
35
40
45
2012 2013 2014 2015 2016 2017 2018
2012-2018 Collisions
Collisions Preventable
Page 113 of 146
CORRECTIVE ACTION FOR COLLISIONS
13
1
0 00
2
4
6
8
10
12
14
Coaching Written reprimand Suspension Dismissal
Corrective Action
Page 114 of 146
COMBINED DISCIPLINE
0
5
10
15
20
25
30
Counseling Verbal Reprimand Written Reprimand Suspension No Conclusion
27
0 1 3
1
Combined Discipline (Internals/Inquiries/Collisions)
Page 115 of 146
USE OF FORCE COMPARISON
Force Reports
Year Use of force
Reports
Excessive Force
Allegations
Sustained Allegations
2015 136 0 0
2016 135 3 0
2017 217 7 0
2018 252 2 0
Page 116 of 146
FORCE TYPES
12
20
6 7
3
19 22
2
8
0
7
60
0
50
2
21
5
18
68
10
55
0
10
20
30
40
50
60
70
80
Page 117 of 146
EFFECTIVE VS. NOT EFFECTIVE
0
10
20
30
40
50
60
70
Effective
Not Effective
Page 118 of 146
FORCE USED RESULTING IN INJURY
Total Force
Reports
Suspects
Injured
Officers
Injured
% of total of suspects
injured
2015 136 48 17 35%
2016 135 46 15 34%
2017 217 79 23 36%
2018 252 87 35 35%
Page 119 of 146
TIME OF DAY
0
10
20
30
40
50
60
70
80
90
100
Force Incidents by Time of Day
2013-2018
2018
2017
2016
2015
2014
2013
Page 120 of 146
REASON FOR USE OF FORCE
Officer
Assaulted/Threat to
be Assaulted
Fighting
Stance
Other About
to be
Assaulted
Subject
With
Weapon
Muscular
Tension/Pulled
Away
Subject
Trying to
Flee
Refusing
Commands Other
2015 27 16 7 0 151 52 97 27
2016 34 13 12 6 126 50 91 23
2017 52 16 14 0 219 82 162 37
2018 47 32 14 0 247 117 170 31
Page 121 of 146
BIASED BASED POLICING ANALYSIS
TOTAL Traffic Tickets
Issued
Total % of Total
Tickets
2016 U.S. Census
Est.
% of U.S. Census
est.
(Criminal & Infraction)
Female Male
Asian and Pacific
Islander 253 397 650 9.6%11492 14.84%
Black 308 590 898 13.27%5654 7.30%
Hispanic 372 755 1127 16.65%11185 14.44%
American Indian 64 72 136 2.01%2338 3.02%
Unknown 163 239 402 5.94%698 0.90%
White 1395 2160 3555 52.53%46073 59.50%
TOTAL 2,555 4,213 6,768 100.00%77,440 100.00%
Page 122 of 146
QUESTIONS
?
Page 123 of 146
AGENDA BILL APPROVAL FORM
Agenda Subject:
Parks and Recreation Update (Faber) (25 Minutes) (7:30 p.m.)
Date:
March 20, 2019
Department:
Parks
Attachments:
2019 City Council PAR Dept Overview
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Brown Staff:Faber
Meeting Date:March 25, 2019 Item Number:
Page 124 of 146
Page 125 of 146
City of Auburn Parks,Arts & Recreation –OrganizationalStructurePage 126 of 146
Please note:Does not include Cemetery expenditures, revenue or staff (6 FTE) in2009 or 2018 figuresPage 127 of 146
Highlightsof additionssince 2009Page 128 of 146
Page 129 of 146
For example:Parks & Open Space; Senior Activity Center;The REC Teen CenterFor example:Birthday Party Packages;Private Rentals; Trips & Tours;Adult Recreation ClassesServices | Funding StructureFor example:Out of School Time;Youth Sports;Special Recreation Page 130 of 146
Total 2018 Expenditures…..………$12,517,9782018 ExpendituresAdmin. & Planning$1,527,208.35Arts $562,017.84Theater$626,898.45Events$608,739.84Recreation & Rentals$2,563,529.50Senior Center$973,693.39Museum & Farm$483,504.37Parks$3,338,741.14Golf Course$1,833,645.23City of Auburn Parks, Arts & RecreationGeneral Fund Expenditures | 2018 ActualAdmin & Planning12%Arts4%Theater5%Events5%Recreation & Rentals20%Senior Center8%Museum4%Parks27%Golf Course15%Page 131 of 146
•Committed to protecting the City of Auburn’s natural beauty through a vibrant system of parks, open space and trails while enhancing the quality of life for our citizens by providing outstanding recreational and cultural opportunities.•One Director and one Administrative Staff•Management and oversight of 47 FTE’s (General Fund), 6 advisory boards, and community partnerships related to parks and recreation•Management/Operations of Mountain View Cemetery & 6 Cemetery FTE’s (Enterprise Fund)•One FTE•Short and Long-range planning for the department as well as the project management for small capital improvements.Administration& Park Planning3 Full Time EmployeesAdministrationTotal 2018 Expenditures:………………$1,527,208.35Park PlanningAdmin & Planning12%Arts4%Theater5%Events5%Recreation & Rentals20%Senior Center8%Museum4%Parks27%Golf Course15%Page 132 of 146
•Public Art; Visual Art; Literary Art; Arts Education; & Community Art•Performing Arts at Auburn Performing Arts Ctr.•Tribute, Comedy, Music & More•Auburn Community Players;Teen Players; Junior Players•Rentals•Major Special EventsPetpalooza; KidsDay; 4th of July; AuburnFest; Veterans Parade &Santa Parade•Auburn Int’l Farmers Market•Free smaller-scale summer events: Kids SummerStage; Summer Sounds/Cinema; Soundbites; Cruise-In’s Arts, Theater & EventsStaffing Levels5 Full Time EmployeesArtsTheaterEventsTotal 2018 Expenditures:Arts…..…….………$562,017.94Theater……..…….$626,898.45Events..…...……. $608,739.84Combined 2018 Revenue… $515,757.00Admin & Planning12%Arts4%Theater5%Events5%Recreation & Rentals20%Senior Center8%Museum4%Parks27%Golf Course15%Page 133 of 146
•Youth & Adult Sports•Recreation Programming:•Preschool•Youth•Teens•Adults•Specialized Recreation•CampsRecreation Programs & Facility Rentals9.5 Full Time EmployeesDozens of variable hour employees& hundreds of volunteersRecreation ProgramsFacility Rentals•Auburn Community & Event Center•The REC Teen Center•Gymnasium at Les Gove Park•Other rental spaces•Picnic Shelters•Campground•BallfieldsTotal 2018 Expenditures:………………$2,563,529.50Total 2018 Revenue:………………$1,252,487.00Admin & Planning12%Arts4%Theater5%Events5%Recreation & Rentals20%Senior Center8%Museum4%Parks27%Golf Course15%Page 134 of 146
Senior Activity Center4.5 Full Time Staff + variable hour employees & hundreds of volunteersBusiness & Activities: Mon.–Fri.: 8 am-5 pmExtended Activity Evenings: Mon.-Thurs.: 5-9 pmSenior Activity CenterFacility RentalNutritional Services & Programs:Monday-Friday lunch & salad bar; Meals on Wheels; Monthly Food Pantry; Monthly Social DinnerHealth & Wellness Programs:Silver Sneakers; Chair Yoga; Foot Care; Blood Pressure Clinic; Massage; Respite Care; Veteran Services; Dental Cleaning; Fitness RoomRecreational Programming:Hiking & Walks; Pool tables; Volleyball; Trips & Tours; Extended Travel; Pickle ball; Table TennisEducational Programming:Driver Safety; Art Classes; Computer Lab/Tutor; Spanish; Bible Study; Book Club; Speaker SeriesSocial Programming:Bingo; Bridge; Bunco; Canasta; Coffee Bar; Mah Jongg; Mexican Train Dominoes; Movies; Music and Dancing; Pinochle; Puzzle Table; Scrabble; Special Events; Volunteer Opportunities2018 Expenditures...$973,693.392018 Revenue.……... $156,406.00Admin & Planning12%Arts4%Theater5%Events5%Recreation & Rentals20%Senior Center8%Museum4%Parks27%Golf Course15%Page 135 of 146
White RiverValley Museum &Mary Olson Farm2 Full Time Staff &variable hour employeesAdditional staff funded by SocietyMuseumTotal 2018 Expenditures………………$483,504.37Farm•A private/ public partnership agreement between the White River Valley Historical Society and the City of Auburn; Governed by 17 Member Board•Community educational institution teaching children and adults about the arts and heritage of the White River Valley.•Features exhibits; extensive research archive; thousands of artifacts; gift shop; special events; lectures and classes. •Each spring several thousand elementary age students tour the Museum on curriculum based fieldtrips. •Major fundraising efforts help Museum continue to grow and prosper•Acquired in 1994 and opened in 2011 after years of restoration and a $2+ million fund raising effort•King County and City of Auburn Landmark Designation and listed on the National Register of Historic Places.•Dates from the 1880s, and vividly portrays a working farm of the early 1900s. The 67 acre farm includes seven historic wooden buildings, a salmon bearing stream, a 100+ year old orchard, forested hillsides and acres of meadows.•School fieldtrips, living history programs, art performances, classes, and passive recreation; a caretaker is also located on site. Admin & Planning12%Arts4%Theater5%Events5%Recreation & Rentals20%Senior Center8%Museum4%Parks27%Golf Course15%Page 136 of 146
Auburn Golf Course7 Full Time Employees& seasonal help duringthe spring & summerGolf CourseTotal 2018 Expenditures:$1,833,645.23Total 2018 Revenue: $1,670,196.00•18 hole municipal golf course covering 387 acres•Approximately 45,000 rounds/year•Numerous special events, tournaments, clubs and leagues•Home to 4 High SchoolGolf Teams•Men’s Club with over 650 Members•Bogey’s Public House is the restaurant concessionaire at the Auburn Golf CourseAdmin & Planning12%Arts4%Theater5%Events5%Recreation & Rentals20%Senior Center8%Museum4%Parks27%Golf Course15%Page 137 of 146
Park Maintenance16 Full Time Employees+ seasonal helpBy the NumbersTotal 2018 Expenditures:$3,338,741.14387 acres of open space291 acres of developed parks255 acres of special use areas191 Community Garden plots33 Developed Parks21.96 Linear Miles of Trails30 Playgrounds18 Ballfields17 Basketball courts6 Pickleball courts6 Horseshoe pits5 Tennis courts4 Bocce courts4 Soccer Fields3 Skateparks1 Off-leash dog area1 Disc Golf Course (18 holes)Street ROW Landscaped AreasBeautification AreasDowntown Flower Basket ProgramAdmin & Planning12%Arts4%Theater5%Events5%Recreation & Rentals20%Senior Center8%Museum4%Parks27%Golf Course15%Page 138 of 146
Everett Auburn Kent KirklandNumber of Parks49 34 55 55Number of ParkMaintenance FTE’s**24 16 36.5 27Acreage Maintained /Developed Parks259 294 404 324Undeveloped ParklandAcreage384 989 774 372Cost toMaintain $4.6 million* $3.2 million $5.3 million $5.6 millionCost Per Acre to Maintain(cost to maintain dividedby developed acres)***$17,761 $10,884 $13,119 $17,284 City Population110,079 81,000 127,100 88,630City of Everett | Park Maintenance Study*Annual M&O only. Includes approx. $500,000 in small cap projects some of which are outside M & O category - i.e. parking lot paving, etc**Only includes FTE permanent***Assumes cost per acre to maintain does not include capital reinvestment. (i.e. playground equipment)Page 139 of 146
PETER B. LEWIS PARKPhase 1 (2019)Public AccessProjects:Clear and Grub, Trail surfacing, Picnic Meadow: Wa. Conservation CorpWalking Path Bridge and Benches/Viewpoints: Auburn Lions and Eagle Scout(s)Tree Removal, Gravel Parking Lot, Fencing: Private ContractorPhase 2 (2022) Projects:Picnic Shelter, Restroom, Improved Vehicular Access(320thStreet) and Parking Lot Page 140 of 146
104THSTREET/GREEN RIVER PARK PLANProvides design and development framework for the 10-acre siteproposed along the Green River. Project ConstructionEstimate$1.5 millionPotential Source of Funds:Park Impact Fees..............$500,000State RCOGrant………..$500,000Federal LandWater Conservation Funds……….$500,000Page 141 of 146
JACOBSEN TREE FARM PARKPhased Construction: 2020-2024Project:Provides design and development framework for the 40-acre site located on Lea Hill. Much needed community/regional park to serve Lea Hill and all of Auburn.Construction Estimate: $10 millionPotential Source of Funds:Park Impact Fees.…….….$4,000,000State RCO Grant.……..….$2,000,000King County…….……………..$500,000Federal LWCF..........….….$2,000,000REET(Other) ….……………$1,500,000Potential for Green River College and other partnerships.Page 142 of 146
ARTS & CULTURE CENTER | AUBURN ALLEYWAY PROJECT | AUBURN AVENUE THEATERArts & Culture CenterGoal: Transforming the downtown 1937 historic post office into a vibrant Arts & Culture CenterConstruction Estimate: $3 millionPotential Source of Funds:Secured Grants: $325,000REET/ParkImpact Fees: $500,000Other: $2,175,000Auburn Arts AlleywayTransforming the alleyway between the Ave and the Arts & Culture Center into a space for downtown activitiesCity Funding: $100,000Auburn Ave TheaterLease expires 12/31/2021Options to Consider:•Renegotiate current lease•Purchase Theater and remodel or rebuild on current site•Property Acquisition: Develop new theater in different location•Enter into public/privatepartnership with potential downtown developer to include civic theaterPage 143 of 146
AGENDA BILL APPROVAL FORM
Agenda Subject:
Matrix
Date:
March 20, 2019
Department:
City Council
Attachments:
Special Focus Area Key
Matrix
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:March 25, 2019 Item Number:
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SPECIAL FOCUS AREAS
COMMUNITY WELLNESS
FINANCE, TECHNOLOGY,
& ECONOMIC
DEVELOPMENT
PUBLIC WORKS & COMMUNITY
DEVELOPMENT
MUNICIPAL SERVICES
PUBLIC HEALTH AND WELLNESS
COMMUNITY & NEIGHBORHOOD SERVICES
HOMELESSNESS & HOMELESSNESS
PREVENTION
HOUSING QUALITY, AFFORDABILITY
& ATTAINABILITY
HUMAN & SOCIAL SERVICES
DOMESTIC VIOLENCE SERVICES
COMMUNITY EQUITY
EQUIPMENT RENTAL
FACILITIES
INNOVATION & TECHNOLOGY
CITY REAL PROPERTY
BUSINESS DEVELOPMENT
SISTER CITIES INTERNATIONAL
UTILITIES
TRANSPORTATION
SUSTAINABILITY
ENVIRONMENTAL PROTECTION
CULTURAL ARTS & PUBLIC ARTS
PLANNING & ZONING
PERMITS & DEVELOPMENT
RIGHT OF WAY MANAGEMENT
AIRPORT
AIRPORT BUSINESS
POLICE
SCORE JAIL
DISTRICT COURT
PARKS & RECREATION
ANIMAL CONTROL
SOLID WASTE
ENERGENCY PLANNING
MULTIMEDIA
CEMETERY
Councilmember Trout-Manuel, Chair Councilmember Wales, Chair Councilmember DaCorsi, Chair Councilmember Brown, Chair
Councilmember DaCorsi, Vice Chair Councilmember Holman, Vice Chair Councilmember Baggett, Vice Chair Deputy Mayor Peloza, Vice Chair
2019 MEETING DATES 2019 MEETING DATES 2019 MEETING DATES 2019 MEETING DATES
February 11, 2019 February 25, 2019 January 14, 2019 January 28, 2019
April 8, 2019 April 22, 2019 March 11, 2019 March 25, 2019
June 10, 2019 June 24, 2019 May 13, 2019 May 27, 2019
August 12, 2019 August 26, 2019 July 8, 2019 July 22, 2019
October 14, 2019 October 28, 2019 September 9, 2019 September 23, 2019
December 9, 2019 December 23, 2019 November 12, 2019 November 25, 2019
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Updated 3-18-2019
NO.TOPIC Chair STAFF LEAD(S)STUDY SESSION REVIEW
DATE(S)
COUNCIL DISCUSSION
SUMMARY ACTION DATE
1
Capital Projects Update and
Featured Capital Project
Discussion
Chair DaCorsi
Vice Chair Baggett Director Gaub 3/25/2019
2 Plastic Bag Ban Chair DaCorsi
Vice Chair Baggett Director Tate 3/25/2019
3 Auburn Avenue Theater Chair DaCorsi
Vice Chair Baggett Director Faber TBD
4 Auburn Valley Arts Group Chair DaCorsi
Vice Chair Baggett Director Faber TBD
5 Tenant Protection Measures Chair Trout-Manuel
Vice Chair DaCorsi Director Tate 4/8/2019
6 Multifamily Housing
Protections
Chair Trout-Manuel
Vice Chair DaCorsi Director Tate 4/8/2019
7 Domestic Violence/Advocacy
Report
Chair Trout-Manuel
Vice Chair DaCorsi City Attorney Gross 4/8/2019
8 Sundown and Ray of Hope
Update
Chair Trout-Manuel
Vice Chair DaCorsi Director Hinman 4/8/2019
9 Funding Options Chair Wales
Vice Chair Holman Director Coleman
10 Park and Rec Update Chair Brown Vice
Chair Deputy Mayor Peloza Director Faber 3/25/2019
COUNCIL MATRIX
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