HomeMy WebLinkAbout04-01-2019 CITY COUNCIL AGENDACity Council Meeting
April 1, 2019 - 7:00 P M
City Hall Council Chambers
A GE NDA
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I .C AL L T O O RD E R
A .P ledge of Allegiance
B .Roll Call
I I .ANNO UNC E M E NT S, P RO C L AM AT IO NS, AND P RE S E NTAT I O NS
A .P resentation of L ife S aving Award
Chief Bill P ierson will present a L ife Saving Award to Officer Damon Hewin.
B .A rbor Day P roclamation
Mayor Backus to proclaim A pril 18, 2019 as "Arbor Day" in the city of A uburn.
C.2019 Heritage Tree Proclamation
Mayor Backus to proclaim the Douglas Fir, located at A uburndale P ark, as our "2019
Heritage Tree" in the city of Auburn.
I I I .AP P O I NT M E NT S
A .Urban Tree Board
City Council to confirm the appointment of Tanya Galat to the Urban Tree B oard for a
three-year term to expire December 31, 2021.
(Recommended Action: M ove to approve the appointment to the Urban Tree
Board.)
I V.AG E ND A M O D I F IC AT I O NS
V.C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A .P ublic Hearings - (No public hearing is scheduled for this evening.)
B .Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence - (T here is no correspondence for Council review.)
V I .C O UNC I L AD HO C C O M M IT T E E RE P O RT S
Page 1 of 61
Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council
Committees' progress on assigned tasks and may give their recommendation to the
City Council, if any.
V I I .C O NS E NT AG E ND A
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A .Minutes of the March 18, 2019 Regular City Council Meeting
B .Claim Vouchers (Coleman)
Claims voucher list dated 4/1/2019 which includes voucher numbers 453019 through
453170 in the amount of $1,097,264.24 and four wire transfers in the amount of
$757,387.07.
C.P ayroll Vouchers (Coleman)
P ayroll check numbers 538386 through 538398 in the amount of $582,521.80,
electronic deposit transmissions in the amount of $1,918,316.22 for a grand total of
$2,500,838.02 for the period covering March 14, 2019 to March 27, 2019.
D.P ublic Works P roject No. C P 1804 (Gaub)
City Council to award Contract No. 19-06, to Rino Construction on their low bid of
$391,260.00 plus Washington State sales tax of $4,552.50 for a total contract price of
$395,812.50 for P roject No. C P 1804, Auburn Way North Sidewalk I mprovement
P roject
(RE C O M M E ND E D AC T I O N: M ove to approve the Consent Agenda.)
V I I I .UNF INIS HE D B US I NE S S
I X.NE W B US I NE S S
X .O RD INANC E S
A .Ordinance No.6712 (Coleman)
A n Ordinance of the City Council of the City of A uburn, Washington, amending
Ordinance No. 6693, the 2019-2020 B iennial Operating Budget ordinance, authorizing
amendment to the City of A uburn 2019-2020 budget as set forth in schedule “A ” and
schedule “B”
(RE C O M M E ND E D AC T I O N: M ove to adopt Ordinance No. 6712.)
B .Ordinance No. 6713 (Gaub)
A n Ordinance of the City Council of the City of A uburn, Washington related to
underground utilities; authorizing the City to construct and pay for underground electric
and telecommunication utility facility connections, providing for an appeal to the Public
Works Director, and amending section 13.32A .130 of the Auburn City Code
(RE C O M M E ND E D AC T I O N: M ove to adopt Ordinance No. 6713.)
X I .RE S O L UT IO NS
Page 2 of 61
A .Resolution No. 5415 (Hinman)
A Resolution of the City Council of the City of A uburn, Washington, authorizing and
supporting its grant funding application to the Port of S eattle for Economic
Development Partnership Program funds
(RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5415.)
X I I .M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A .From the Council
B .From the M ayor
X I I I .AD J O URNM E NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 3 of 61
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the March 18, 2019 Regular City Council Meeting
Date:
March 26, 2019
Department:
City Council
Attachments:
03-18-2019 Minutes
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:April 1, 2019 Item Number:CA.A
Page 4 of 61
City Council Meeting
March 18, 2019 - 7:00 P M
City Hall Council Chambers
MINUT E S
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I .C AL L T O O RD E R
Mayor Nancy Backus called the meeting to order at 7:00 p.m. in the
Council Chambers of A uburn City Hall, 25 West Main S treet in Auburn.
A .P ledge of Allegiance
Mayor Backus led those in attendance in the Pledge of Allegiance.
B .Roll Call
Councilmembers present: Deputy Mayor Bill P eloza, Bob B aggett, L arry
B rown, Claude DaCorsi, J ohn Holman, Yolanda Trout-Manuel and L argo
Wales.
Department directors and staff members present included: City Attorney
S teve Gross, Director of F inance S helley Coleman, Director of
A dministration Dana Hinman, Director of I nnovation and Technology David
Travis, Director of P ublic Works I ngrid Gaub, Director of P arks, A rt and
Recreation Daryl F aber, Economic Development Manager Doug L ein,
P olice Chief B ill Pierson and Deputy City Clerk Teresa Mattingly.
I I .ANNO UNC E M E NT S, P RO C L AM AT IO NS, AND P RE S E NTAT I O NS
A .Chief of Police P resentation
Mayor Backus and Chief of P olice Pierson presented Police Officers
Michael B ateman, S tanley S edillo, Matt W ilkinson and Ren K apule with the
A uburn P olice Department L ife S aving Medal Award for their efforts in
reviving and saving an A uburn resident.
Mayor Backus thanked all the Auburn Police Officers for the professional
work they do, their compassion and dedication, she also gave her personal
gratitude to their families for allowing their loved ones to be part of the
A uburn P olice Department.
B .Recognition of A uburn Mountainview High S chool Cheer Team
Mayor Backus recognized Cheer Captain Taylor Altick, Sierra Z ahnow,
E lizabeth Enz, AvaClaire Andersen, Caitlin Barba-B urich, I sabelle Z ahnow,
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Chantelle Harms, Melina L aBoyne, L ily Hanley, Kendra L ewis, S aydee
A lfrey, Kylie Alfrey, K atelyn Goodridge, Camryn Ketchum, Coach S hanna
B iggs and Kaitlyn Hanley with the A uburn Mountainview High S chool Cheer
Team for their winning season and accomplishments including; an
undefeated season at the Washington I nterscholastic Activities Association
(W I A A) S tate Qualifiers, State Champions W I A A Medium NT Traditional,
S tate Champions W I A A Small Game Day, 2nd P lace in the Nation at the
National High School Cheerleading Championship and winners of the 4A
W I A A State A cademic Award. T he Mayor presented each member with a
Certificate of Recognition for their outstanding accomplishments
and thanked their families for all they do to allow their daughters to be
successful.
C.Theatre in Our Schools Month Proclamation
Mayor Backus to proclaim March 2019 as "T heatre in Our S chools Month" in the city of
A uburn.
Mayor Backus read and proclaimed March 2019 as "T heatre in Our
S chools Month" in the City of A uburn.
A nna Van V leet with the Auburn High School Theater Department Troupe
17, thanked the Mayor and Council for their support and for recognizing the
importance of theatre arts in our schools.
I I I .AP P O I NT M E NT S
A .A irport Advisory B oard
City Council to confirm the appointment of J oseph Nessel to the Airport A dvisory
B oard for a three-year term to expire December 31, 2021.
Deputy Mayor Peloza moved and Councilmember B aggett seconded to
approve the appointment of J oseph Nessel to the Airport A dvisory Board
for a three-year term to expire on December 31, 2021.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
I V.AG E ND A M O D I F IC AT I O NS
There was no modification to the agenda.
V.C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A .P ublic Hearings - (No public hearing is scheduled for this evening.)
B .Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
Doug Happe, 420 E Main St, Auburn
Mr. Happe, Chairman of the A uburn Chamber of Commerce, requested a
Page 2 of 5Page 6 of 61
meeting with Council to discuss fiscal issues in the City of A uburn.
Virginia Haugen, 2503 R S t S E , Auburn
Ms. Haugen thanked Mayor Backus for honoring the cheerleaders and the
police officers at tonight's Council meeting. She also expressed her
concerns regarding property taxes and requested Council to look at the
fiscal responsibilities for the whole community.
Carol Walker 1107 A S treet NE, A uburn
Ms. Walker asked if the City could reroute the semi trucks coming down A
S treet NE. Director Gaub advised that the road is either a collector or a
minor arterial and that the traffic is typical due to the road classification and
the delivery locations of the businesses.
C.Correspondence
There was no correspondence for Council review.
V I .C O UNC I L AD HO C C O M M IT T E E RE P O RT S
Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council
Committees' progress on assigned tasks and may give their recommendation to the
City Council, if any.
1.F inance Ad Hoc Committee (Chair Wales)
Councilmember Wales, Chair of the F inance Ad Hoc Committee,
report she and Councilmember DaCorsi have reviewed the claims
and payroll vouchers described on the Consent Agenda this evening
and recommended their approval.
V I I .C O NS E NT AG E ND A
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A .Minutes of the April 23, 2018, J une 25, 2018 F ebruary 25,
2019 Study Session
B .Minutes of the March 4, 2018 Special City Council Meeting
C.Minutes of the March 4, 2019 Regular City Council Meeting
D.Claim Vouchers (Coleman)
Claims voucher numbers 452866 through 453018 in the amount of $3,398,102.21 and
four wire transfers in the amount of $448,471.20 and dated March 18th, 2019.
E .P ayroll Vouchers (Coleman)
P ayroll check numbers 538370 through 538385 in the amount of $236,761.31,
Page 3 of 5Page 7 of 61
electronic deposit transmissions in the amount of $1,962,532.78 for a grand total of
$2,199,294.09 for the period covering F ebruary 28, 2019 to March 13, 2019.
Deputy Mayor Peloza moved and Councilmember Holman seconded to
approve the consent agenda.
MO T I O N C A R R I E D UNA NI MO US LY. 7-0
V I I I .UNF INIS HE D B US I NE S S
There was no unfinished business.
I X.NE W B US I NE S S
There was no new business.
X .RE S O L UT IO NS
A .Resolution No. 5402 (Gaub)
A Resolution of the City Council of the City of A uburn, Washington, approving the 2019
S tormwater Management Program P lan and authorizing the Mayor to provide the
program plan in the National Pollutant Discharge Elimination S ystem Western
Washington Phase I I Municipal S tormwater P ermit annual report for 2018 to the
Washington State Department of E cology
Councilmember DaCorsi moved and Councilmember Wales seconded to
adopt Resolution No. 5402.
MO T I O N C A R R I E D UNA NI MO US LY 7-0
B .Resolution No. 5412 (Hinman)
A Resolution of the City Council of the City of A uburn, Washington, authorizing the
Mayor to execute a fourth amendment to the lease agreement between the City of
A uburn and Central P uget S ound Regional Transit Authority
Councilmember Holman moved and Councilmember Brown seconded to
adopt Resolution No. 5412.
MO T I O N C A R R I E D UNA NI MO US LY 7-0
C.Resolution No. 5413 (Gaub)
A Resolution of the City Council of the City of A uburn, Washington, amending Section
B , 5. F ranchise Agreements F ees, of the current City of Auburn Master Fee S chedule
Councilmember Wales moved and Councilmember DaCorsi seconded to
adopt Resolution No. 5413.
MO T I O N C A R R I E D UNA NI MO US LY 7-0
X I .M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this time the Mayor and City Council may report on significant items associated with
Page 4 of 5Page 8 of 61
their appointed positions on federal, state, regional and local organizations.
A .From the Council
Deputy Mayor Peloza, reported he attended the W I R A 9 (Watershed
I nventory A rea No. 9) meeting.
Councilmember Trout-Manuel report she attended a workshop on Police
Officers and Firefighters suicides at the National L eague of Cities
conference.
Councilmember DaCorsi reported he attended the Affordable Housing
A dvisory Board meeting and the S enior Center Coffee Hour.
Councilmember B aggett reported he attended the Emergency
Management A dvisory Committee meeting.
B .From the M ayor
Mayor Backus reported she welcomed a group of students studying
aviation, from Green River Community College and Clover P ark Technical
College from our S ister City in Guanghan, China. S he also met with K ing
County Councilmember Claudia B alducchi regarding the upcoming P arks
L evy, attended the City of Des Moines S tudy S ession to discuss Auburn
passing the S outh King County Housing and Homeless Partnership
(S K HHP ) interlocal agreement, attended the National L eague of Cites
Conference in Washington D.C with Deputy Mayor P eloza,
Councilmember Holman and Trout-Manuel, and announced the S tate of the
City address is on March 20 and invited everyone to attend.
X I I .AD J O URNM E NT
There being no further business to come before the Council, the meeting
was adjourned at 8:00 p.m.
A P P R O V E D this 1st day of A pril, 2019.
_____________________________ ____________________________
NA NC Y B A C K US , MAYO R Teresa Mattingly, Deputy City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 5 of 5Page 9 of 61
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claim Vouchers (Coleman)
Date:
March 27, 2019
Department:
Administration
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
approve claims vouchers
Background Summary:
Claims voucher list dated 4/1/2019 which includes voucher numbers 453019 through 453170
in the amount of $1,097,264.24 and four wire transfers in the amount of $757,387.07.
Rev iewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:April 1, 2019 Item Number:CA.B
Page 10 of 61
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers (Coleman)
Date:
March 27, 2019
Department:
Administration
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
approve payroll vouchers
Background Summary:
Payroll check numbers 538386 through 538398 in the amount of $582,521.80, electronic
deposit transmissions in the amount of $1,918,316.22 for a grand total of $2,500,838.02 for
the period covering March 14, 2019 to March 27, 2019.
Rev iewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:April 1, 2019 Item Number:CA.C
Page 11 of 61
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1804 (Gaub)
Date:
March 25, 2019
Department:
Public Works
Attachments:
Budget Status Sheet
Bid Tab Summary
Vicinity Map
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council award Contract No. 19-06, to Rino Construction on their low bid of $391,260.00
plus Washington State sales tax of $4,552.50 for a total contract price of $395,812.50 for
Project No. CP1804, Auburn Way North Sidewalk Improvement Project.
Background Summary:
The City received seven (7) responsive bids and the low bid was approximately 9.30% below
the engineer’s estimate. Staff has performed reference checks and other verifications to
determine that Rino Construction meets the responsible bidding criteria and recommends
award.
The purpose of the project is to construct missing sections of sidewalk, construct ADA
improvements, construct a Rectangular Rapid Flashing Beacon (RRFB) on Auburn Avenue
just south of 5th Street NE, and install LED lighting along Auburn Way North.
Construction is expected to begin in May 2019 and be completed by August 2019.
A project budget contingency of $25,200.00 remains in the 328 Capital Improvement fund
and a project budget contingency of $12,950.00 remains in the 462 Storm Drainage Fund.
Rev iewed by Council Committees:
Councilmember:Staff:Gaub
Meeting Date:April 1, 2019 Item Number:CA.D
Page 12 of 61
Project No: CP1804 Project Title:
Project Manager: Luis Barba
Project Update
Initiation Date: 12/21/2017 Permission to Advertise
Advertisement Date: 3/5/2019 Contract Award
Award Date: 4/1/2019 Change Order Approval
Contract Final Acceptance
Funding Prior Years 2018 (Actual)2019 Total
328 Fund - Citywide ADA and Sidewalks 87,750 160,000 247,750
328 Fund -State TIB Grant 263,250 0 263,250
462 Fund-Storm 0 76,000 76,000
Total 0 351,000 236,000 587,000
Activity Prior Years 2018 (Actual)2019 Total
Design Engineering - City Costs 74,906 12,000 86,906
Design Engineering - Permits 0 550 550
Construction Contract Bid 0 395,813 395,813
Authorized Construction Contingency (10%)0 39,581 39,581
Construction Engineering - City Costs 0 26,000 26,000
Total 0 74,906 473,944 548,850
Prior Years 2018 (Actual)2019 Total
*328 Funds Budgeted ( )0 (351,000) (160,000) (511,000)
328 Funds Needed 0 74,906 410,894 485,800
*328 Fund Project Contingency ( )0 (276,094) 0 (25,200)
328 Funds Required 0 0 250,894 0
Prior Years 2018 (Actual)2019 Total
*462 Funds Budgeted ( )0 0 (76,000) (76,000)
462 Funds Needed 0 0 63,050 63,050
*462 Fund Project Contingency ( )0 0 (12,950) (12,950)
462 Funds Required 0 0 0 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
ENG-270, Revised 12/17
462 Storm Budget Status
Estimated Cost (Funds Needed)
328 Capital Improvement Project Budget Status
BUDGET STATUS SHEET
AWN Sidewalk Improvement Project
Date: March 25, 2019
Funds Budgeted (Funds Available)
H:\PROJ\CP1804-AWN Sidewalk Improvement Project\3.00 Project Management\3.20 Budget\CP1804 AWN
Sidewalks BudgetStatusSheet .xls 1 of 1Page 13 of 61
B asic B ID Am ount Tot al B ID Am ount Total B ID S pre ad $Tot al B ID S pre ad %
LOW B ID D ER :R ino Const ruct ion $391 ,26 0 .0 0 $395,812 .50 -$4 0,5 77.50 -9.3 0%
Sec ond Bidder:Global C on trac to rs, LL C $427,826.50 $431,319.00 -$5,071.00 -1.16%
B asic B ID
(T ax not inc lude d)
T otal B ID
(Inc luding t ax )
1.Rin o C on stru c tion $391,260.00 $395,812.50
2.Glo bal C o n trac tors, L L C $427,826.50 $431,319.00
3.North w est C asc ade, In c .$431,488.00 $434,508.50
4.Nordv ind C om p an y $438,574.30 $441,732.26
5.Sou n d P ac if ic C on stru c tion $453,365.00 $456,383.50
6.R. W. Sc ott C on stru c tion C o.$470,571.00 $473,666.50
7.T ransportation Sy stem s, In c .$540,323.00 $544,164.50
NO TE: A n ev aluation of w hether a bidder is responsible or n on-respon sible w as on ly m ade f or the low bidder. T his does n ot ind ic ate, on e w ay or th e oth er, how oth er bidders w ould be c onsidered if th ey w ere th e low bidder.
Bid Tabulation - Bid Totals Summary
P rojec t: C P1804, A u burn Way No rth Sidew alk Im prov em en ts , 19-06
P rep ared By : C ity of A u bu rn
B id Date: M arc h 19, 2019
W /O Tax Inc. Tax
ENG INEER 'S ES TIMATE:$4 3 3,4 52.50 $4 36,390 .00
A VERA GE BID A M OUN T :$450,486.83 $453,940.97
(not including t ax )
3/19/2019 Page 12/12
Page 14 of 61
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
PROJECT CP1804
VICINITY MAP
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
N
Not to Scale
Page 15 of 61
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No.6712 (Coleman)
Date:
March 26, 2019
Department:
Finance
Attachments:
Memo
Ordinance No. 6712
Schedule A
Schedule B
Budget Impact:
Administrativ e Recommendation:
City Council to introduce and adopt Ordinance No. 6712
Background Summary:
Ordinance No. 6712 (Budget Amendment #1) amends the 2019-2020 Adopted Budget as
presented in the attached transmittal memorandum and supporting attachments.
Rev iewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:April 1, 2019 Item Number:ORD.A
Page 16 of 61
Interoffice Memorandum
To: City Council
From: Shelley Coleman, Finance Director
CC: Nancy Backus, Mayor
Date: March 20, 2019
Re: Ordinance #6712 – 2019-2020 Budget Amendment #1
Budget Amendment #1 is the first amendment of the City of Auburn’s 2019-2020 biennial budget. For details
on specific requests to amend the 2019 budget, please refer to the accompanying Schedule A, Summary
of 2019 Budget Adjustments by Fund.
The main purpose of the first budget amendment of the year is to carry forward remaining 2018 budget
authority for identified programs and costs that were budgeted in 2018 but not completed. The requested
unspent budget authority from 2018 to be carried forward into the 2019 budget year for all funds is
$1,308,950.
Additional items included in this amendment are recognition of new revenue, either grants or transfers in from
other supporting funds, requests to change budget authority, and requests for funding for costs not
anticipated in the 2019 budget.
Carryforward of unspent expenditure spending authority from 2018: This amendment enables the
completion of various contracts in 2019 by carrying forward unspent resources at the end of 2018. Note that
carry forwards in capital funds are not included in this budget amendment due to the adoption of multi-year
capital budget, as approved in Ordinance No. 6682. Totals requested to be carried forward by fund are:
General Fund (Fund 001) $ 539,000
Other Funds:
• Hotel/Motel Tax Fund (Fund 104) $ 6,650
• Housing & Community Development Fund (Fund 119) 269,900
• BIA Fund (Fund 121) 5,400
• Water Utility (Fund 430) 115,200
• Sewer Utility (Fund 431) 12,100
• Storm Drainage Utility (Fund 432) 13,800
• Airport Fund (Fund 435) 40,000
• Facilities Fund (Fund 505) 136,000
• Innovation & Technology Fund (Fund 518) 124,500
• Equipment Rental Capital Fund (Fund 560) 46,400
TOTAL $ 769,950
Page 17 of 61
Revenue Adjustments:
• Reduce Private Security Revenues: This amendment adjusts 2019 estimated private security
revenues in the General Fund downward by $130,000 to reflect a lower level of service being
requested by area businesses. Associated overtime and related costs will also be reduced in
this amendment to offset the reduction in revenues.
• New Grant Revenues: This amendment increases General Fund revenues by $72,300 to
reflect new grant awards. Associated expenditure authority is being requested to reflect the
use of these funds.
Expenditure Funding Adjustments: Expenditure funding adjustment requests included in this
budget amendment revise the spending authority for existing programs. Total expenditure funding
adjustment requests equal $102,100, and include:
• Increase budget for landscaping costs due to new state prevailing wage requirements: This
amendment adjusts 2019 estimated expenditures upward by $27,100 to cover unanticipated
increases in landscaping services costs resulting from the new Washington State Prevailing
Wage requirements.
• Provide additional funding for the Pedestrian Accessibility and Safety Program: This
amendment increases budget for the design and construction of pedestrian accessibility and
safety improvements by $75,000 to address citizen requests and identified high-priority
concerns.
New Funding Requests: Requests for new funding
• Accelerate funding for Academy Pump Station replacement project
from 2020 to 2019; to be bond funded $ 285,000
• Accelerate funding for Lea Hill AC Main replacement project from
2020 to 2019; to be bond funded 235,000
• Funding for vehicles originally scheduled for replacement in 2017 178,300
• Increase funding to pay downtown development traffic impact fees
in catalyst area 150,000
• Replace electrical services/panels at City Hall 104,600
• Replace patrol unit beyond useful life 58,600
• Purchase truck and provide additional funding for tractor at the
Auburn Airport 36,200
• Provide additional funding for 2019 Auburn Adventure Film Festival 35,000
• Change maintenance of Airport facilities from in-house to contracted
services 13,200
• Additional budget for Senior Center kitchen equipment 12,000
TOTAL $ 1,247,900
Page 18 of 61
The following table summarizes the current and revised budget as a result of this amendment.
Table 1: 2019 Budget as Amended
2019 Adopted Budget $ 315,500,679
Budget Amendment #1 (Ord #6712) 1,630,750
Budget as Amended $ 317,131,429
Attachments:
1. Proposed Ordinance #6712 (budget adjustment #1)
2. Summary of proposed 2019 budget adjustments by fund and department (Schedule A)
3. Summary of proposed changes to adopted 2019 budget by fund (Schedule B)
Page 19 of 61
-------------------------
Ordinance No. 6712
March 20, 2019
Page 1 of 2
ORDINANCE NO. 6712
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO.
6693, THE 2019-2020 BIENNIAL OPERATING BUDGET
ORDINANCE, AUTHORIZING AMENDMENT TO THE CITY OF
AUBURN 2019-2020 BUDGET AS SET FORTH IN SCHEDULE
“A” AND SCHEDULE “B”
WHEREAS, the Auburn City Council at its regular meeting of December 3,
2018, adopted Ordinance No. 6693 which adopted the City of Auburn 2019-2020
Biennial budget; and
WHEREAS, the City of Auburn deems it necessary to appropriate additional
funds to the various funds of the 2019 budget as outlined in this Ordinance (BA#1);
and
WHEREAS, this Ordinance has been approved by one more than the majority
of all councilpersons in accordance with RCW 35A.34.200.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Amendment of the 2019-2020 Biennial Budget. The 2019-
2020 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34
RCW, to reflect the revenues and expenditures as shown on Schedule “A” attached
hereto and incorporated herein by reference. The Mayor of the City of Auburn,
Washington is hereby authorized to utilize revenue and expenditure amounts shown
on said Schedule “A” and Schedule “B”. A copy of said Schedule “A” and Schedule
“B” is on file with the City Clerk and available for public inspection.
Page 20 of 61
-------------------------
Ordinance No. 6712
March 20, 2019
Page 2 of 2
Section 2. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Section 3. Severability. The provisions of this ordinance are declared to
be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section, or portion of this ordinance, or the invalidity of the application of
it to any person or circumstance, will not affect the validity of the remainder of this
ordinance, or the validity of its application to other persons or circumstances.
Section 4. Effective date. This Ordinance will take effect and be in force
five days from and after its passage, approval, and publication as provided by law.
INTRODUCED:
PASSED:
APPROVED:
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Steven L. Gross, City Attorney
Published: ___________________
Page 21 of 61
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
General Fund (#001)
2019 Adopted Budget 18,037,042 72,145,986 77,788,165 12,394,863
BA#1 (Ordinance #6712, Proposed):539,000 (27,700) 538,400 (27,100)
Parks Department:
Increase 4Culture for Local Arts grant revenue and associated expenditures - 12,000 12,000 -
Accept and expend grant funds for Auburn International Farmers Market - 20,000 20,000 -
Accept and expend 4Culture Historic Preservation grant funding - 3,000 3,000 -
Accept and expend tourism grants (Transfer from F104)- 8,500 8,500 -
Incr budget for landscaping costs due to new state prevailing wage requirements - - 27,100 (27,100)
Community Development Department:
Carry forward funding for façade improvement program 171,300 - 171,300 -
Carry forward funding for Auburn Way South Corridor Plan 80,000 - 80,000 -
Police Department:
Reduce private security revenues and associated expenditures - (130,000) (130,000) -
Carry forward funding for automatic vehicle locator system (T/F to F568)22,500 - 22,500 -
Carry forward funding for electronic parking ticket system 43,000 - 43,000 -
Public Works Department:
Carry forward funding for 15th Street NE/NW Preservation project (cp1521)36,500 - 36,500 -
Administration Department:
Accept and expend federal Emergency Management Performance Grant - 28,800 28,800 -
Carry forward budget for Buy Local Auburn Program (from BA#5) (T/F from F518)- 30,000 30,000 -
Collaborative / Multi-Departmental:
C/F funds to implement Crime Prevention through Environmental Design proj 28,600 - 28,600 -
Carry forward budget for evaluation of commercial properties 30,000 - 30,000 -
Non-Departmental:
C/F funding for cyber security management system project (Transfer to F518)35,500 - 35,500 -
Carry forward funding for CRM system projects (Transfer to F518)41,600 - 41,600 -
Carry forward funding for LEOFF1 reimbursement of long-term care expenses 50,000 - 50,000 -
Revised 2019 Budget - Fund 001 18,576,042 72,118,286 78,326,565 12,367,763
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
Page 1 of 19 3/26/2019 10:58 AMPage 22 of 61
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
Arterial Street Fund (#102)
2019 Adopted Budget 1,492,777 1,633,100 1,781,400 1,344,477
BA#1 (Ordinance #6712, Proposed):- - 75,000 (75,000)
Provide additional funding for Pedestrian Accessibility and Safety Program - - 75,000 (75,000)
102.00.594.420.65 CONSTRUCTION PROJECTS 75,000
102.00.599.200.06 UNDESIGNATED ENDING FUND BAL (75,000)
Revised 2019 Budget - Fund 102 1,492,777 1,633,100 1,856,400 1,269,477
Page 2 of 19 3/26/2019 10:58 AMPage 23 of 61
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
Hotel/Motel Tax Fund (#104)
2019 Adopted Budget 108,571 153,600 160,050 102,121
BA#1 (Ordinance #6712, Proposed):6,650 - 41,650 (35,000)
C/F and provide additional funding for 2019 Auburn Adventure Film Festival 6,650 - 41,650 (35,000)
Accept and expend tourism grants (Transfer to General Fund)- - - -
Revised 2019 Budget - Fund 104 115,221 153,600 201,700 67,121
Page 3 of 19 3/26/2019 10:58 AMPage 24 of 61
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
Housing & Comm Develop Fund (#119)
2019 Adopted Budget 36,458 590,000 590,000 36,458
BA#1 (Ordinance #6712, Proposed):269,900 - 269,900 -
Carry forward unspent CDBG grant funds 269,900 - 269,900 -
Revised 2019 Budget - Fund 119 306,358 590,000 859,900 36,458
Page 4 of 19 3/26/2019 10:58 AMPage 25 of 61
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
BIA Fund (#121)
2019 Adopted Budget 109,473 55,200 90,000 74,673
BA#1 (Ordinance #6712, Proposed):5,400 - 5,400 -
C/F funds to implement Crime Prevention through Environmental Design proj 5,400 - 5,400 -
Revised 2019 Budget - Fund 121 114,873 55,200 95,400 74,673
Page 5 of 19 3/26/2019 10:58 AMPage 26 of 61
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
Mitigation Fees Fund (#124)
2019 Adopted Budget 10,886,137 1,196,200 2,980,350 9,101,987
BA#1 (Ordinance #6712, Proposed):- 150,000 - 150,000
Incr funding to pay downtown development traffic impact fees in catalyst area - 150,000 - 150,000
Revised 2019 Budget - Fund 124 10,886,137 1,346,200 2,980,350 9,251,987
Page 6 of 19 3/26/2019 10:58 AMPage 27 of 61
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
Capital Improvements Fund (#328)
2019 Adopted Budget 10,404,627 5,775,300 8,500,550 7,679,377
BA#1 (Ordinance #6712, Proposed):- 54,000 204,000 (150,000)
C/F remaining budget for Senior Center kitchen equipment (T/F from F505)- 54,000 54,000 -
Incr funding to pay downtown development traffic impact fees in catalyst area - - 150,000 (150,000)
Revised 2019 Budget - Fund 328 10,404,627 5,829,300 8,704,550 7,529,377
Page 7 of 19 3/26/2019 10:58 AMPage 28 of 61
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
Water Fund (#430)
2019 Adopted Budget 3,787,175 15,678,500 14,334,065 5,131,610
BA#1 (Ordinance #6712, Proposed):115,200 - 115,200 -
Carry forward funds for hydraulic modeling 100,000 - 100,000 -
C/F funding for cyber security management system project (Transfer to F518)7,000 - 7,000 -
Carry forward funding for CRM system projects (Transfer to F518)8,200 - 8,200 -
Revised 2019 Budget - Fund 430 3,902,375 15,678,500 14,449,265 5,131,610
Page 8 of 19 3/26/2019 10:58 AMPage 29 of 61
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
Sewer Fund (#431)
2019 Adopted Budget 4,267,149 9,104,200 7,842,663 5,528,686
BA#1 (Ordinance #6712, Proposed):12,100 - 12,100 -
C/F funding for cyber security management system project (Transfer to F518)5,600 - 5,600 -
Carry forward funding for CRM system projects (Transfer to F518)6,500 - 6,500 -
Revised 2019 Budget - Fund 431 4,279,249 9,104,200 7,854,763 5,528,686
Page 9 of 19 3/26/2019 10:58 AMPage 30 of 61
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
Storm Drainage Fund (#432)
2019 Adopted Budget 2,859,814 10,156,900 8,865,312 4,151,402
BA#1 (Ordinance #6712, Proposed):13,800 - 13,800 -
C/F funding for cyber security management system project (Transfer to F518)6,400 - 6,400 -
Carry forward funding for CRM system projects (Transfer to F518)7,400 - 7,400 -
Revised 2019 Budget - Fund 432 2,873,614 10,156,900 8,879,112 4,151,402
Page 10 of 19 3/26/2019 10:58 AMPage 31 of 61
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
Airport Fund (#435)
2019 Adopted Budget 434,633 1,218,600 1,353,493 299,740
BA#1 (Ordinance #6712, Proposed):40,000 - 53,200 (13,200)
Carry forward funding for tree trimming, currently in permitting process 40,000 - 40,000 -
Change maintenance of Airport facilities from in-house to contracted services - - 13,200 (13,200)
Revised 2019 Budget - Fund 435 474,633 1,218,600 1,406,693 286,540
Page 11 of 19 3/26/2019 10:58 AMPage 32 of 61
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
Water Capital Fund (#460)
2019 Adopted Budget 138,010 9,037,400 6,612,686 2,562,724
BA#1 (Ordinance #6712, Proposed):- - 520,000 (520,000)
Move funding for Lea Hill AC Main repl. from 2020 to 2019; to be bond funded - - 235,000 (235,000)
Move funding for Academy Pump Sta. repl. from 2020 to 2019; to be bond funded - - 285,000 (285,000)
Revised 2019 Budget - Fund 460 138,010 9,037,400 7,132,686 2,042,724
Page 12 of 19 3/26/2019 10:58 AMPage 33 of 61
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
Airport Capital Fund (#465)
2019 Adopted Budget 146,405 2,093,700 2,140,500 99,605
BA#1 (Ordinance #6712, Proposed):- - 36,200 (36,200)
Purchase truck and provide additional funding for tractor at the Auburn Airport - - 36,200 (36,200)
Revised 2019 Budget - Fund 465 146,405 2,093,700 2,176,700 63,405
Page 13 of 19 3/26/2019 10:58 AMPage 34 of 61
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
Facilities Fund (#505)
2019 Adopted Budget 1,412,874 3,532,500 3,894,563 1,050,811
BA#1 (Ordinance #6712, Proposed):136,000 (31,400) 288,000 (183,400)
Change maintenance of Airport facilities from in-house to contracted services - (31,400) - (31,400)
C/F remaining budget for Senior Center kitchen equipment (Transfer to F328)42,000 - 54,000 (12,000)
Replacement of electrical services/panels at City Hall - - 140,000 (140,000)
Carry forward funding for demolition of caretaker home at Game Farm Park 94,000 - 94,000 -
Revised 2019 Budget - Fund 505 1,548,874 3,501,100 4,182,563 867,411
Page 14 of 19 3/26/2019 10:58 AMPage 35 of 61
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
Innovation & Technology Fund (#518)
2019 Adopted Budget 2,573,504 6,429,110 6,437,640 2,564,974
BA#1 (Ordinance #6712, Proposed):124,500 118,200 242,700 -
C/F funding for cyber security management system project (T/F frm various funds)- 54,500 54,500 -
Carry forward funding for CRM system projects (Transfer from various funds)- 63,700 63,700 -
C/F budget for Buy Local Auburn Program (from BA#5) (T/F to General Fund)30,000 - 30,000 -
C/F Multimedia funding to publish the quarterly Auburn Magazine in-house 94,500 - 94,500 -
Revised 2019 Budget - Fund 518 2,698,004 6,547,310 6,680,340 2,564,974
Page 15 of 19 3/26/2019 10:58 AMPage 36 of 61
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
Equipment Rental Fund (#550)
2019 Adopted Budget 3,091,626 2,007,606 2,746,591 2,352,641
BA#1 (Ordinance #6712, Proposed):- - 104,600 (104,600)
Funding for replacement of 24 golf carts beyond useful life − fully paid in - - 104,600 (104,600)
Revised 2019 Budget - Fund 550 3,091,626 2,007,606 2,851,191 2,248,041
Page 16 of 19 3/26/2019 10:58 AMPage 37 of 61
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
Equipment Rental Capital Fund (#560)
2019 Adopted Budget 3,663,110 2,741,994 3,102,450 3,302,654
BA#1 (Ordinance #6712, Proposed):46,400 36,200 319,500 (236,900)
Funding for vehicles originally scheduled for replacement in 2017 46,400 - 224,700 (178,300)
Funding to replace patrol unit beyond useful life − fully paid in - - 58,600 (58,600)
Purchase truck and provide additional funding for tractor at the Auburn Airport - 36,200 36,200 -
Revised 2019 Budget - Fund 560 3,709,510 2,778,194 3,421,950 3,065,754
Page 17 of 19 3/26/2019 10:58 AMPage 38 of 61
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
IT Capital Fund (#568)
2019 Adopted Budget 1,169,997 - 869,300 300,697
BA#1 (Ordinance #6712, Proposed):- 22,500 22,500 -
Carry forward funding for automatic vehicle locator system (T/F from Gen'l Fund)- 22,500 22,500 -
Revised 2019 Budget - Fund 568 1,169,997 22,500 891,800 300,697
Page 18 of 19 3/26/2019 10:58 AMPage 39 of 61
Schedule A
Summary of 2019 Budget Adjustments by Fund
Budget Amendment #1 (Ordinance #6712)
A 1,308,950 321,800 2,862,150 (1,231,400)
Beg. Fund
Balance
2019
Revenues
2019
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
ERROR: Transfers In ≠ Transfers Out
Grand Total - All Funds
2019 Adopted Budget 121,191,833 194,308,846 207,147,258 108,353,421
TOTAL BA#1 (Ordinance #6712, Proposed)1,308,950 321,800 2,862,150 (1,231,400)
Revised 2019 Budget 122,500,783 194,630,646 210,009,408 107,122,021
317,131,429 317,131,429
Page 19 of 19 3/26/2019 10:58 AMPage 40 of 61
Schedule B
2019 Appropriations by Fund
Fund
2019
Adopted
Budget
BA#1
(Ord #6712)
Revised
Budget
General Fund (#001)90,183,028 511,300 90,694,328
Arterial Street Fund (#102)3,125,877 - 3,125,877
Local Street Fund (#103)3,562,780 - 3,562,780
Hotel Motel Fund (#104)262,171 6,650 268,821
Arterial Street Preservation Fund (#105)4,541,657 - 4,541,657
Drug Forfeiture Fund (#117)531,497 - 531,497
Housing & Community Development Grant Fund (#119)626,458 269,900 896,358
Recreation Trails Fund (#120)71,426 - 71,426
Business Improvement Area Fund (#121)164,673 5,400 170,073
Cumulative Reserve Fund (#122)10,304,512 - 10,304,512
Mitigation Fees Fund (#124)12,082,337 150,000 12,232,337
1998 Library Fund (#229)- - -
2010 Annex A&B Bond Debt Fund (#230)1,664,900 - 1,664,900
2010 C&D Local Revitalization Debt Fund (#231)601,696 - 601,696
SCORE Debt Service Fund (#238)2,129,800 - 2,129,800
LID Guarantee Fund (#249)1,648 - 1,648
LID #350 (#275)16,059 - 16,059
Golf/Cemetery 2016 Refunding (#276)374,100 - 374,100
Municipal Park Construction Fund (#321)2,380,772 - 2,380,772
Capital Improvements Fund (#328)16,179,927 54,000 16,233,927
Local Revitalization Fund (#330)484,500 - 484,500
Water Fund (#430)19,465,675 115,200 19,580,875
Sewer Fund (#431)13,371,349 12,100 13,383,449
Storm Drainage Fund (#432)13,016,714 13,800 13,030,514
Sewer Metro Fund (#433)21,556,967 - 21,556,967
Solid Waste Fund (#434)21,805,275 - 21,805,275
Airport Fund (#435)1,653,233 40,000 1,693,233
Cemetery Fund (#436)1,628,060 - 1,628,060
Water Capital Fund (#460)9,175,410 - 9,175,410
Sewer Capital Fund (#461)11,945,391 - 11,945,391
Storm Drainage Capital Fund (#462)13,898,388 - 13,898,388
Airport Capital Fund (#465)2,240,105 - 2,240,105
Cemetery Capital Fund (#466)394,037 - 394,037
Insurance Fund (#501)1,949,070 - 1,949,070
Workers Compensation Self Insurance Fund (#503)3,300,188 - 3,300,188
Facilities Fund (#505)4,945,374 104,600 5,049,974
Innovation and Technology Fund (#518)9,002,614 242,700 9,245,314
Equipment Rental Fund (#550)5,099,232 - 5,099,232
Equipment Rental Capital Fund (#560)6,405,104 82,600 6,487,704
IT Capital Fund (#568)1,169,997 22,500 1,192,497
Fire Pension Fund (#611)2,326,269 - 2,326,269
Cemetery Endowment Fund (#701)1,862,409 - 1,862,409
Total 315,500,679 1,630,750 317,131,429
Page 41 of 61
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6713 (Gaub)
Date:
March 27, 2019
Department:
Public Works
Attachments:
Ordinance No. 6713
Exhibit A
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council introduce and adopt Ordinance No. 6713.
Background Summary:
This ordinance makes revisions to Auburn City Code (ACC) 13.32A.130, Underground
Wiring. The proposed revisions are to sections related to converting aerial power and
communication lines to underground as part of City projects. The current code requires
properties with service connections to lines that are being undergrounded as part of a City
project to either pay for the cost of undergrounding their private service line connections or to
disconnect and remove the private service line connections. This requirement is to allow the
City to have the utility poles removed from the public right-of-way and removes potential
obstructions. These two options can be problematic to property owners as undergrounding
the service connections is expensive and disconnecting them would result in the property
being without electricity and telephone. These challenges can delay a City project that
includes undergrounding and can result in additional costs to the City and impacts to the
public.
The proposed code changes would provide a third option that would allow the City to connect
the property to the newly undergrounded lines when it is determined to be in the best interest
of the City’s infrastructure and the public. Such a connection would be located outside of any
building structures.
This ordinance was reviewed and discussed at the Council Study Session on March 25, 2019
and staff received consensus from the City Council to bring it forward for adoption.
Rev iewed by Council Committees:
Councilmember:Staff:Gaub
Meeting Date:April 1, 2019 Item Number:ORD.B
Page 42 of 61
Page 43 of 61
--------------------------------
Ordinance No. 6713
March 18, 2019
Page 1 of 2 Rev. 2018
ORDINANCE NO. 6713
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON RELATED TO UNDERGROUND
UTILITIES; AUTHORIZING THE CITY TO CONSTRUCT
AND PAY FOR UNDERGROUND ELECTRIC AND
TELECOMMUNICATION UTILITY FACILITY
CONNECTIONS, PROVIDING FOR AN APPEAL TO THE
PUBLIC WORKS DIRECTOR, AND AMENDING SECTION
13.32A.130 OF THE AUBURN CITY CODE.
WHEREAS, the City’s policy is to underground electric and telecommunication
utility facilities whenever it is possible to reduce the number of power poles within the
clear zone of a roadway and other public safety risks; and
WHEREAS, when underground utility facilities become available in the public
rights-of-way, property owners must connect to the underground utility service or
disconnect from the utility service; and
WHEREAS, the City Engineer has determined that it is in the best interest of the
public for the City to conduct and pay for the underground electric and telecommunication
utility connection to private property outside of structures when a failure to do so might
result in construction delays and to avoid a temporary power structure in the clear zone;
and
WHEREAS, the City will obtain additional consideration for the underground utility
connection to private property through a separate agreement for the property owner to
maintain their private underground power line and a construction easement, if necessary.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Page 44 of 61
--------------------------------
Ordinance No. 6713
March 18, 2019
Page 2 of 2 Rev. 2018
Section 1. Amendment to City Code. Section 13.32A.130 of the Auburn City
Code is amended to read as shown in Exhibit A.
Section 2. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Section 3. Severability. The provisions of this ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision,
section, or portion of this ordinance, or the invalidity of the application of it to any person
or circumstance, will not affect the validity of the remainder of this ordinance, or the validity
of its application to other persons or circumstances.
Section 4. Effective date. This Ordinance will take effect and be in force five
days from and after its passage, approval, and publication as provided by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Steven L. Gross, City Attorney
Published: ____________________
Page 45 of 61
13.32A.130
A. City Responsibilities.
1. When service from underground electric and telecommunication utility facilities becomes
available in all or part of a conversion area, the city engineer shall will issue a directive to the
owners of all structures or improvements with service connections to the existing or
temporary overhead utility facilities in the area by means of mailing a certified notice stating
that:
a. S service from the underground utility facilities is available and notifying the property
owners of the owner’s responsibilities;.
b. To facilitate completion of the city’s project, all electric and telecommunication
service connections from the existing aerial utility facilities within the area to any
structure or improvement must be decommissioned, disconnected and removed within 90
calendar days after the date of mailing;
c. Should such owner fail to complete conversion of such service connections from the
aerial system to the underground system within 90 calendar days after the date of
mailing, the city will order the electric and telecommunication utilities to disconnect and
remove the service connections;
d. The owner may object to the disconnection and removal of the service lines as provided in
subsection D of this section.
2. Time in consummating such connection and disconnection of aerial services is of the
essence and such notice to the property owner or occupant of the affected premises may
be mailed.
B. Property Owner’s Responsibilities.
1. To facilitate completion of the city’s project, all electric and telecommunication service
connections from the existing aerial utility facilities within the area to any structure or
improvement must be decommissioned, disconnected and removed within 90 calendar days
after the date of mailing. After existing aerial utility facilities identified by the City’s notice
in section A have been decommissioned, disconnected, and removed, the Property Owner
must:
a. Convert the service connections from the aerial system to the underground system
within 90 calendar days after the date of receipt of the notice or the City will order the
electric and telecommunication utilities to disconnect and remove the service
connections. If the owner has filed written objections to this disconnection and removal
with the city clerk within 30 calendar days after the date of mailing, the City will not
order disconnection and removal until after the appeal hearing on those objections; or
Page 46 of 61
b. Notify the city engineer in writing within 30 calendar days after the date of receipt of
the notice provided under Section A that the Property Owner wants to discontinue utility
service; or
c. If the city engineer determines it is in the best interest of the public and the City’s
infrastructure system for the City to complete the service connection from the
underground system to the existing aerial service point of connection and the Property
Owner desires the City to do so, the Property Owner will enter into an agreement with the
City within 90 calendar days after the date of mailing to provide Property access to
complete the conversion.
Such conversion of the service connection, including installation of any underground service
connections, shall be completed within 90 calendar days of the city’s mailing set forth in
subsection A of this section and RCW 35.96.050 that service from the underground utility
facilities is available.
2. Property owners wishing to discontinue utility service shall provide written notice of that
intent to the city engineer within 30 calendar days of receipt of the city engineer’s notice that the
underground system is available for service.
3. If the owner of any structure or improvement with a service connection to an existing
aerial electric and/or telecommunication utility facility within a conversion area fails to convert
the service connection from aerial to underground service within 90 calendar days after the date
of the mailing of the notice set forth in subsection A of this section, the city engineer shall order
the electric and/or telecommunication utilities to disconnect and remove all such service
connection; provided, that if the owner has filed written objections to such disconnection and
removal with the city clerk within 30 calendar days after the mailing, then the city shall not order
such disconnection and removal until after the appeal hearing on such objections.
C. Financial Responsibilities.
1. For city projects, the cost of relocating existing utility aerial distribution facilities
shallwill be borne by the serving utility and the city in accordance with the filed tariffs or
franchise agreement. In absence of a If there is no filed tariff or franchise agreement, the cost
of the relocation of existing aerial distribution facilities shall will be borne by the serving
utility.
2. For city projects, the undergrounding of the service connections for real property served
by the aerial electric or telecommunication utility facilities that are being relocated
underground shall will be at the owner(s)’s expense, including:
a. Decommission, disconnect, and remove the service connections from those utility
facilities to any structures or improvements located on the property.
b. Either install underground service connections to those structures/improvements on
the property or, upon approval of the city engineer, discontinue utility service to one or
more of the structures/improvements on the property.
Page 47 of 61
Services that are being connected by the city per ACC 13.32A.130(B)(1)(c) are exempted
from this requirement and the City will be financially responsible for those connection
costs.
3. All such conversion of utility facilities to underground facilities may be undertaken by
local improvement district or as otherwise permitted by law and as further authorized by
RCW 35.96.030 and 35.96.040.
D. Appeal Procedures.
1. A property ownerProperty Owner may object appeal to the public works director the
disconnection and removal of an aerial service connection by filing a written objection
thereto with the city clerk within 30 calendar 20 working days after the date of the mailing of
the notice set forth in subsection A of this section. Failure to file a timely written objection
within such time will constitute a waiver of the owner’s right thereafter to object to such
disconnection and removal. The public works director will have 15 working days to review
the appeal, decide whether to uphold or modify the city engineer’s decision, and notify the
property owner of such decision.
2. Upon the timely filing by the owner of an objection, the owner shall have the right to file
an appeal of the city engineer’s directive, which shall be heard by the city of Auburn hearing
examiner.
32. All appeals filed pursuant to this section of the public works director’s decision must be
filed in writing with the public works director within 10 working days of the public work
director’s decision. filing date of the owner’s written objection and shallAppeals must
specify the error of law or fact, or new evidence which could not have been reasonably
available at the time of the city engineerpublic work director’s decision, which shall
constitute the basis of the complaint.
4. Upon receipt of a timely written appeal, the public works director shall review the
materials submitted and prepare a written staff report detailing the rationale of the city
engineer’s directive and findings of fact for the hearing examiner.
53. The public works director shall schedule the hearing in accordance with Chapter 2.46
ACC and notify the contesting party of the scheduled hearingAppeals will be heard by the
city’s hearing examiner pursuant to Chapter 2.46 ACC. Decisions of the hearing examiner
will be based on whether the decision being appealed was consistent with applicable state
law and city codes.
4. Upon receipt of a timely written appeal, the hearing examiner will review the materials
submitted and prepare findings of fact. The hearing examiner decision will be final. (Ord.
6442 § 8, 2012; Ord. 6238 § 2, 2009.)
Page 48 of 61
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5415 (Hinman)
Date:
March 18, 2019
Department:
Administration
Attachments:
Res olution 5415
Economic Development Partnership Agreement
Between the Port of Seattle and City of Auburn
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Adoption of Resolution No. 5415 authorizing the Mayor to enter into an agreement with the
Port of Seattle for grant funds in the amount of $65,000.00
Background Summary:
The Port of Seattle has authorized a 3rd round of grant funding for an Economic
Development Partnership Program. More than $962,000 is available to cities in King County
as 2 to 1 matching funds. The grant funds are available on a $1.00 per capita ratio with a
maximum of $65,000.00. As part of the program Cities receiving funding from the Port of
Seattle are required to match $0.50 on the dollar of Port grant monies, equating to
$32,500.00 for the City of Auburn.
The City of Auburn participated in the first and second rounds of the partnership programs
where, among other things the City established and opened up a Business Incubator located
in the Auburn Transit Station.
Rev iewed by Council Committees:
Councilmember:Staff:Hinman
Meeting Date:April 1, 2019 Item Number:RES.A
Page 49 of 61
------------------------------
Resolution No 5415
April 1, 2019
Page 1 of
RESOLUTION NO 5415
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
SUBMIT A GRANT FUNDING APPLICATION TO THE PORT OF
SEATTLE FOR ECONOMIC DEVELOPMENT PARTNERSHIP
PROGRAM FUNDS AND TO ACCEPT AND EXPEND GRANT
FUNDS
WHEREAS, the Port of Seattle has authorized an Economic Development
Partnership Program to support local economic development activities; and
WHEREAS, more than $962,000 in matching funds is available to King
County cities; and
WHEREAS, if its application is approved, the City of Auburn would receive
$65,000, for the following eligible activities: business recruitment initiatives
designed to attract new companies to a region or city; small business
development (including incubator/accelerator projects); industry retention and
expansion assistance (ex. Maritime, Aerospace, etc.); tourism development;
downtown revitalization; commercial or industrial property development; and
other community or economic development projects that support new investment
and job creation. Auburn may collaborate with regional partners to enhance
impact.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON HEREBY RESOLVES AS FOLLOWS:
Section 1. The Auburn City Council authorizes the Mayor to apply to the
Port of Seattle for 2019 Economic Development Partnership Program grant
Page 50 of 61
------------------------------
Resolution No 5415
April 1, 2019
Page 2 of
funds. If the application is approved, the Mayor is authorized to enter into grant
agreements, and to expend the grant funds within budgeted amounts
Section 2. Implementation. The Mayor is authorized to implement
administrative procedures necessary to carry out the directives of this Resolution.
Section 3. Effective Date. This Resolution shall take effect and be in
full force upon passage and signatures.
Dated and Signed this _____ day of _________________, 2019.
CITY OF AUBURN
________________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Steven L. Gross, City Attorney
Page 51 of 61
Agreement S-00319760 Page 1 of 10
ECONOMIC DEVELOPMENT PARTNERSHIP AGREEMENT
BETWEEN
THE PORT OF SEATTLE AND CITY OF AUBURN
S-00319760
This Economic Development Partnership Agreement (the " Agreement") is made by and between the Port of Seattle (the "Port") and the City of Auburn ("Agency"), both municipal corporations of the State of Washington (each, a "Party" or, collectively, the "Parties").
RECITALS
WHEREAS, engaging in the promotion of economic development is a
recognized Port purpose authorized under RCW 53.08.245; and
WHEREAS, RCW 35.21.703 similarly authorizes cities to engage in economic
development programs; and
WHEREAS, RCW 53.08.240(2) permits the Port to contract with another
municipality to perform such undertakings each is authorized to perform; and
WHEREAS, the Port Commission of the Port of Seattle established the
Economic Development Partnership Program (the "Program"), to advance the Port' s
Century Agenda, promote a dramatic growth agenda, support the creation of middle
class jobs and help address the lack of economic development funding for local
projects; and
WHEREAS, grant funding across the region is very limited for cities that want to
pursue economic development projects or initiatives, and Washington State has not
had an economic development grant program for over 20 years; and
WHEREAS, the Program will provide 38 King County cities per capita funding to
advance local economic development throughout the region, and requires a 50% local
match by the cities that receive the grants; and
WHEREAS, the Program will help the Port advance regional economic vitality
through focused partnerships with King County cities; and
WHEREAS, the Program will make grants to cities that pursue programs and
projects that stimulate business development, job creation and community
revitalization, such as small business development, industry retention and expansion,
and other economic development projects that support new investment and job
Page 52 of 61
Agreement S-00319760 Page 2 of 10
creation;
NOW, THEREFORE the parties agree as follows:
1. Purpose. The purpose of this Agreement is to establish a contractual
arrangement under which the Port will pay the Agency Program funds in the
amount set forth on Section 2 solely for the purpose of carrying out the local
initiative described in Exhibit A, attached and incorporated hereto by this reference
(the "Project"). This Agreement shall be interpreted in furtherance of this purpose.
2. Responsibilities of the Port. The Port shall contribute Sixty-five Thousand and
00/100 Dollars ($65,000.00) (the "Grant Funds") to assist the Agency in funding the
Project. The Port shall disburse the Grant Funds to the Agency no later than thirty (30)
days after receipt of a complete and correct invoice detailing those Project deliverables
completed in accordance with Exhibit A. Subject to the requirements of this Section
and of Section 18 (where applicable), the Port shall make the final payment of the
Grant Funds to the Agency no later than November 1, 2019, or receipt of the final
report, whichever occurs later.
3. Responsibilities of the Agency.
3.1 The Agency shall contribute local funds equivalent to at least fifty
percent (50%) of the Grant Funds towards the Project.
3.2 The Agency may contract with local non-profits to complete the Project or
elements of the Project; provided, that the Port shall not, under any
circumstance, disburse the Grant Funds to any of the Agency's contractors or
subcontractors.
3.3 The Agency shall complete the Project by November 1, 2019.
4. Term. This Agreement shall be become effective as of the date the Port
executes this Agreement and shall terminate on November 1, 2019, unless earlier
terminated under another provision of this Agreement.
5. Termination for Convenience. The Port may terminate this Agreement at
any time for any reason, by giving the Agency thi rty (30) days' written notice. In
the event the Agency has completed any portion of the Project by the time it
receives the Port's notice of termination, the Port shall pay the Agency the
percentage of the Grant Funds attributable to the Agency's completed portion of
the Project.
6. Termination for Default. Except in the case of delay or failure resulting from
circumstances beyond the control and without the fault or negligence of the Agency,
the Port shall be entitled, by written or oral notice to the Agency, to terminate
Agreement for breach of any of the terms and to have all other rights against the
Agency by reason of the Agency's breach as provided by law.
7. Waiver. Failure at any time of the Port to enforce any provision of this
Agreement shall not constitute a waiver of such provision or prejudice the right of the
Page 53 of 61
Agreement S-00319760 Page 3 of 10
Port to enforce such provision at any subsequent time. No term or condition of this
Agreement shall be held to be waived, modified or deleted except by a written
amendment signed by the Parties
8. Partial Invalidity. If any provision of this Agreement is or becomes void or
unenforceable by force or operation of law, all other provisions hereof shall remain
valid and enforceable.
9. Indemnification and Hold Harmless Agreement. The Agency shall defend,
indemnify, and hold harmless the Port, its Commissioners, officers, employees, and
agents (hereafter, collectively, the "Port") from all liability, claims, damages, losses,
and expenses (including, but not limited to attorneys' and consultants' fees and
other expenses of litigation or arbitration) arising out of or related to the fulfillment
of this Agreement; provided, however, if and to the extent that this Agreement is
construed to be relative to the construction, alternation, repair, addition to,
subtraction from, improvement to, or maintenance of, any building, highway, road,
railroad, excavation, or other structure, project, development, or improvement
attached to real estate, including moving or demolition in connection therewith, and
therefore subject to Section 4.24.115 of the Revised Code of Washington, it is
agreed that where such liability, claim, damage, loss or expense arises from the
concurrent negligence of (i) the Port, and (ii) the Agency, its agents, or its
employees, it is expressly agreed that the Agency's obligations of indemnity under
this paragraph shall be effective only to the extent of the Agency's negligence.
Such obligations shall not be construed to negate, abridge, or otherwise reduce
any other right or obligation of indemnity which would otherwise exist as to any
person or entity described in this paragraph. This paragraph shall not be construed
so as to require the Agency to defend, indemnify, or hold harmless the Port from
such claims, damages, losses or expenses caused by or resulting from the sole
negligence of the Port.
In any and all claims against the Port, by any employee of the Agency, its agent,
anyone directly or indirectly employed by either of them, or anyone for whose acts any
of them may be liable, the indemnification obligation of this paragraph shall not be
limited in any way by any limitation on the amount or type of damages, compensation
benefits payable by or for the Agency, or other person under applicable industrial
insurance laws (including, but not limited to Title 51 of the Revised Code of
Washington), it being clearly agreed and understood by the Parties hereto that the
Agency expressly waives any immunity the Agency might have had under such laws.
By executing this Agreement, the Agency acknowledges that the foregoing waiver has
been mutually negotiated by the parties.
The Agency shall pay all attorneys' fees and expenses incurred by the Port in
establishing and enforcing the Port's right under this paragraph, whether or not suit was
instituted.
10. Comply with All Laws. The Agency shall at all times comply with all federal,
state and local laws, ordinances and regulations, including but not limited to all
environmental laws, which in any manner apply to the performance of this
Page 54 of 61
Agreement S-00319760 Page 4 of 10
Agreement.
11. Integration. This Agreement, together with the attached Exhibit A,
constitutes the entire agreement between the Parties and unless modified in
writing by an amendment executed by the Parties, shall be implemented only as
described herein.
12. Governing Law and Venue. This Agreement shall be governed by the laws of
the State of Washington. Any action arising out of this Agreement shall be brought in
King County.
13. No Employment Relationship Created. The Parties agree that nothing in this
Agreement shall be construed to create an employment relationship between the
Agency and the Port.
14. No Entity Created. The Parties agree that nothing in this Agreement shall be
construed to create a joint entity between the Agency and the Port.
15. Notices. Notices to the Port shall be sent to the following address:
Port of Seattle
Economic Development Division
P. O. Box 1209
Seattle, WA 98111
Notices to the Agency shall be sent to the following address:
City of Auburn
Douglas Lein
25 W Main
Auburn, WA 98001
Page 55 of 61
Agreement S-00319760 Page 5 of 10
16. Audits and Retention of Records. The Agency in and make all books,
records and documents (the "Records") relating to the performance of this
Agreement open to inspection or audit by representatives of the Port or
Washington State during the term of this Agreement and for a period of not less
than six (6) years after termination of the Agreement; provided, that if any
litigation, claim or audit arising out of, in connection with or related to this
Agreement is initiated, the Agency shall retain such Records until the later of
(a) resolution or completion of litigation, claim or audit; or (b) six (6) years after
the termination of this Agreement.
17. Amendment. This Agreement may only be amended by written agreement of the
Parties.
18. Dispute Resolution. The Parties shall use their best, good faith efforts to
cooperatively resolve disputes that arise in connection with this Agreement.
IN WITNESS WHEREOF, the Parties hereto have executed this agreement as of
the date first set forth above.
PORT OF SEATTLE CITY OF AUBURN
By: Paul Reed By: Nancy Backus
Senior Manager, Purchasing Mayor, City of Auburn
_____________________ ________________________
Signature Signature
____________________________ ________________________________
Dated Dated
Page 56 of 61
Agreement S-00319760 Page 6 of 10
EXHIBIT A - PROJECT
1. Project Description:
The City of Auburn, through this round of Port partnership funding, plans to continue to
build upon projects from previous years. The majority of the partnership funding will
again go to the operations, support and programing of Auburn's Small Business
Incubator. The City will again, engage with other Community stakeholders, most notably
the Green River College's Small Business Development Center, for instruction and one-
on-one counseling services. Marketing of the Incubator promoting the benefits and
value proposition of being a member of the Incubator will also continue to be a focus,
however, a more targeted approach aimed towards already established in-home
businesses will be used. The desired result to this approach will be a greater number of
present (both mentally and physically) members, which in-turn will result in faster job
creation and revenue generating "graduates" of the incubator program, ultimately
producing results promised in round one.
The City will also continue to build up the Buy Local Auburn project seeded by previous
partnership funding rounds. The City will continue to build upon the user experience of
the website in a variety of ways, while also building capabilities into the back-end of the
system that will provide robust, yet specific data on the individual businesses. Finally,
Auburn plans to utilize a small portion of the partnership funding to secure booth space
at industry specific conventions and expos. Targeted industries will be those that help
propel not only the Port of Seattle's Century Agenda, but also Auburn's Initiative of
creating more family-wage jobs. Recruitment of businesses in the manufacturing and
other skilled trades will achieve both the Port and City's initiative and build upon an
existing industry cluster fostered by a rich talent base, proximity to a large cluster of
customers and an overall business friendly environment.
2. Project Scope of Work:
Outline project components, goal, desired outcomes and timelines using the table
below (attach additional information if necessary):
Page 57 of 61
Agreement S-00319760 Page 7 of 10
Project or
component:
Project
goal(s):
Outcome(s) and
final deliverable(s):
Estimated
Completion:
Metrics or
measures of
success:
Business
Incubator
growth,
operations &
support.
•Continued
programing and
operation of the
existing Business
Incubator.
•Increase the
total Incubator
member count
(businesses) to 20
memberships by
focusing in on
existing, semi-
established
businesses in the
startup stage who
are growth
minded and
possess growth
potential.
•Create and direct a
digital marketing
campaign
specifically targeting
existing home-
based businesses
highlighting the
features and
benefits of being a
member of Auburn's
Small Business
Incubator.
•Create print and
other marketing
pieces that highlight
the features and
benefits of
belonging to the
Incubator.
(brochures, posters,
etc.)
• Establish
relationships with
WeWork and other
co-working
programs, College
entrepreneurship
programs and
research labs.
Modify the Incubator
membership
agreement requiring
incoming
businesses/member
meet with Green
River College SBDC
business advisors at
minimum on a
quarterly basis.
•10/31/2019 •An increase in
the total number
of members
(businesses)
slightly changing
the demographic
to more actively
engaged
members.
•Higher utilization
and activation of
the space.
•Better synergies
and collaboration
among all
Incubator
members.
•Faster incubation
periods, higher
volume of tangible
results
(graduates, jobs
created, revenues
earned)
•Business
retention,
expansion &
growth
•Cultivate
business to
business activities
in Auburn by
showcasing
available
resources,
products, and
•Build upon and
continue to improve
upon Auburn's
ability to capture
and track Auburn
business data,
increase awareness
and demonstrate the
•10/31/2019 •Capital flow
within the City,
increased number
of goods sold and
increased sales
tax generation.
•Greater utilization
of the buy-local
Page 58 of 61
Agreement S-00319760 Page 8 of 10
services within
Auburn.resources,
products, and
services within
Auburn.
•Foster buy- local
synergy among
business owners,
and citizens to
escalate activities
that increase jobs
and tax base.
value proposition of
Auburn's buy-local
site to Auburn
residences and
businesses.
•Further promote the
value of the buy-
local sites ease of
business license
renewal, ability to
customer target and
its supply chain
searching
capabilities; while at
the same time
encouraging
increased utilization
of the site from the
public by continuing
to promote buy-
local.
site from both
businesses and
residents.
Reduction of
capital leakage
within Auburn's
retail trade area.
•Clearly
defined and
accurate
data on
existing
businesses and
industry clusters.
Movement
(expansion and
contraction) of
businesses and
industry clusters,
employment data
and
spatial
footprint.
Market voids will
become more
quickly and easily
identifiable.
•Business
Attraction &
Support
•Support the Port
of
Seattle's
vision of
creating
100,000 new jobs
through economic
growth and
300,000 Port-
related jobs while
simultaneously
supporting the
City of
Auburn's
initiative to
grow family- wage
jobs
within Auburn by:
1)Increased focus
on support and
retention of
Auburn's existing
businesses and
•Offer business
assistance
workshops, forums
and classes of all
skill levels
(beginner,
intermediate &
advanced) to
established local
businesses, start-
ups and community
members interested
in entrepreneurship.
•Identify market
voids within the
targeted industries
of aerospace,
composites, additive
and general
manufacturing along
with other skilled
trades.
•Create a presence
•10/31/2019 •Strengthened ties
between local
businesses and
the City reducing
the number of
businesses
relocating out of
Auburn.
•Partnering
among existing
businesses or
existing
businesses and
start-ups,
collaboration,
mentorship.
•Tarqeted
meetings with
companies that
would not only
fulfill Port and City
agendas but also
voids in the
Page 59 of 61
Agreement S-00319760 Page 9 of 10
vitality, diversity,
growth and
sustainability of
the Auburn
economy
2)Business
attraction within
targeted industry
clusters that will
take advantage of
Auburn's strength
of workforce,
knowledge and
location while at
the same time
fulfilling voids in
the local market.
at industry
tradeshows and
exposes of those
identified industry
voids by becoming
an exhibitor
displaying Auburn's
value proposition
(available workforce,
location to buyers,
knowledge,
business
environment,
Innovation
Partnership zone,
supply chain
database (Buy Local
Auburn)) for
company relocation,
or satellite office.
existing supply
chain.
3. Connection to Port of Seattle Interests:
By offering services to promote and support entrepreneurship through the Incubator,
support growth of existing businesses through training classes as well as a searchable
database and recruitment of new businesses from out of state, provides and
encourages the opportunity to create new jobs. The creation 400,000 Port and Port-
related jobs in our region is a stated vision of the Port of Seattle. Further, creating living-
wage jobs through organic growth or recruitment efforts will bring disposable income
and an increased tax base. More disposable income means the purchase of more
goods and other services. This will in-turn have a positive effect on the amount of goods
coming through the Ports sea and airports. It also means a higher level of recreational
activity flowing through the sea and airports, both of which fulfil strategic objectives of
the Ports Century Agenda.
4. Project Budget:
Identify each project budget category, total funds (including the monetary value of in-
kind resources), Port of Seattle funds and City monetary and in-kind matching funds.
Include the total funds from each column in the second to last row. Include the
percentage contributions to the Port of Seattle's contribution in the last row.
Category: Port of
Seattle
Funds:
City
Monetary
Matching
Funds:
City In-kind
Matching
Funds:
Total Funds
(Including In-
Kind):
Category 1:
Business Incubator
Operations/Support Services
$39,200 $19,600 $58,800
Category 2: $8,200 $8,200 $12,300
Page 60 of 61
Agreement S-00319760 Page 10 of 10
Business Incubator Marketing
Category 3:
Buy Local Auburn
Maintenance/Support/Marketing
$16,000 $16,000 $16,000
Category 4:
Business Attraction
$1,600 $800 $2,400
Total Funds: $65,000 $32,500 $97,500
Percentage contribution to
Port Funds*:
100% 50%
*City monetary and in-kind matching funds must add up to at least 50% of the Port of Seattle's
total contribution.
5. Collaboration with partners:
Auburn will once again partner with the Small Business Development Center to provide
one-on-one business consulting and instructional classes. The classes will cover a
variety of business topics including: How to Start a Business in Auburn, Writing a
Business Plan, Business Marketing, Business Financing and other subjects directed at
varied levels of businesses; from start-ups to long established businesses. The
Chamber of Commerce will partner with the City for continued promotion of business-to-
business networking as well as the instructional classes, forums and workshops.
6. Use of consultants or contractors:
Resident Incubator member; Fruition Planning and Management will be contracted to
put together some of the non-digital marketing pieces specific to the Incubator as well
as developing and producing of a Member Handbook which will outline the Incubator's
policies, procedures and support resources. The handbook will be delivered to all
existing Incubator members and given to new members as they become part of the
Incubator. Local Auburn companies will also be utilized for the Incubator's Janitorial and
IT support. Auburn intends to contract with Praece Consulting of Auburn for hosting,
integration and further build-out of Auburn's supply chain database: Buy Local Auburn
and contracted services will be rendered in conjunction with in-house resources for the
creation and implementation of all digital and non-digital marketing strategies and
materials.
Page 61 of 61