HomeMy WebLinkAbout5407 RESOLUTION NO. 5407
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT BETWEEN THE CITY OF
AUBURN AND KING COUNTY TO IMPLEMENT THE 2019-
2020 WASTE REDUCTION AND RECYCLING GRANT
PROGRAM AND ACCEPTING PROGRAM GRANT FUNDS
WHEREAS, King County and the City of Auburn have adopted the King County
Solid Waste Management Plan, which includes recycling and waste reduction goals; and
WHEREAS, in order to help meet these goals, the King County Solid Waste
Division has established a Waste Reduction and Recycling Grant Program for the
suburban cities; and
WHEREAS, this program provides funding to further the development of local
waste reduction and recycling for Auburn businesses and residents.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Mayor is authorized to execute an Agreement between the City
and King County for the 2019-2020 Waste Reduction and Recycling Grant Program which
agreement will be in substantial conformity with the agreement attached as Exhibit A, and
to accept program grant funds in the amount of $75,318.00.
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this legislation.
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
Dated and Signed this \0\ day of ����, � , 2019.
Resolution No. 5407
December 27, 2018
Page 1 of 2 Rev. 2018
CITY OF AUBURN
ANCY B J & KUS, MAYO'
ATTEST:
Shawn Campbell, MM , City Clerk
APPROVED AS TO FORM:
Steven L. Gross, City Attorney
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Resolution No. 5407
December 27, 2018
Page 2 of 2 Rev.2018
Exhibit A
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CPA#6059759
INTERAGENCY AGREEMENT FOR 2019 and 2020
Between
KING COUNTY and the CITY OF AUBURN
This two-year Interagency Agreement"Agreement" is executed between King County, a Charter County
and political subdivision of the State of Washington, and the City of Auburn, a municipal corporation of
the State of Washington,hereinafter referred to as "County" and "City" respectively. Collectively,the
County and City will be referred to as "Party"or"Parties."
PREAMBLE
King County and the City of Auburn adopted the 2001 King County Comprehensive Solid Waste
Management Plan,which includes waste reduction and recycling goals. In order to help meet these
goals,the King County Solid Waste Division has established a waste reduction and recycling grant
program for the cities that operate under the King County Comprehensive Solid Waste Management
Plan. This program provides funding to further the development and/or enhancement of local waste
reduction and recycling projects and for broader resource conservation projects that integrate with waste
reduction and recycling programs and services. This grant program does not fund household hazardous
waste collection activities. Program eligibility and grant administration terms are discussed in the Grant
Guidelines, attached to this Agreement as Exhibit B and incorporated herein by reference. Grant funding
for this program is subject to the budget approval process of the King County Council.
Grant funding approved by the King County Council is available to all King County cities that operate
under the King County Comprehensive Solid Waste Management Plan. The City will spend its grant
funds to fulfill the terms and conditions set forth in the scope of work, which is attached hereto as Exhibit
A and incorporated herein by reference. The County expects that any information and/or experience
gained through the grant program by the City will be shared with the County and other King County
cities.
I. PURPOSE
The purpose of this Agreement is to define the terms and conditions for funding to be provided to the
City by the County for waste reduction and recycling programs and/or services as outlined in the scope of
work and budget attached as Exhibit A.
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II. RESPONSIBILITIES OF THE PARTIES
The responsibilities of the Parties to this Agreement shall be as follows:
A. The City:
1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide
waste reduction and recycling programs and/or services as outlined in Exhibit A. The total
amount of funds available from this grant in 2019 and 2020 shall not exceed$75,318.00.
2. This Agreement provides for distribution of 2019 and 2020 grant funds to the City. However,
grant funds are not available until January 1,2019.
3. During this two-year grant program,the City will submit a minimum of two(2), but no more than
eight(8),progress reports to the County in a form approved by the County. Reports must be
signed by a City official. These reports will include:
a. a description of each activity accomplished pertaining to the scope of work; and
b. reimbursement requests with both a Budget Summary Report Form, which is attached
hereto as Exhibit D and incorporated herein by reference, and an Expense Summary Form,
which is attached hereto as Exhibit E and incorporated herein by reference, unless the City
has a spreadsheet similar to the Expense Summary Form already in use, in which case the
City is free to use that spreadsheet instead of the Expense Summary Form. The City will
submit the form or similar spreadsheet and not submit backup documentation for grant
expenses. If backup documentation is submitted, SWD will not retain it. The City shall
maintain this documentation in its records.
If the City chooses to submit up to the maximum of eight(8)progress reports and requests for
reimbursement during the two-year grant program,they shall be due to the County on the last day
of the month following the end of each quarter(Apri 130, July 30, October 31,January 31)except
for the final progress report and request for reimbursement,which shall be due by March 31,
2021.
If the City chooses to submit the minimum of two progress reports and requests for
reimbursement during the two-year grant program, they shall be due to the County by January 31,
2020 and March 31, 2021.
Regardless of the number of progress reports the City chooses to submit, in order to secure
reimbursement,the City must provide in writing to the County by the 5th working day of January
2020 and January 2021,the dollar amount of outstanding expenditures for which the City has not
yet submitted a reimbursement request.
4. The City shall submit a final report to the County which summarizes the work completed under
the grant program and evaluates the effectiveness of the projects for which grant funds were
utilized, according to the evaluation methods specified in the scope of work. The final report is
due within six(6) months of completion of the project(s)outlined in the scope of work, but no
later than June 30, 2021.
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5. If the City accepts funding through this grant program for the provision of waste reduction and
recycling programs and projects for other incorporated areas of King County, the City shall
explain the relationship with the affected adjacent city or cities that allows for acceptance of this
funding and the specifics of the proposed programs and projects within the scope of work
document related thereto.
6. The City shall be responsible for following all applicable Federal, state, and local laws,
ordinances, rules, and regulations in the performance of work described herein. The City assures
that its procedures are consistent with laws relating to public contract bidding procedures, and the
County neither incurs nor assumes any responsibility for the City's bid, award, or contracting
process.
7. During the performance of this Agreement, neither the City nor any Party subcontracting under
the authority of this Agreement shall discriminate on the basis of race, color, sex,religion,
nationality,creed, marital status, sexual orientation, age, or presence of any sensory, mental, or
physical handicap in the employment or application for employment or in the administration or
delivery of or access to services or any other benefits under this Agreement as defined by King
County Code,Chapter 12.16.
8. During the performance of this Agreement,neither the City nor any Party subcontracting under
the authority of this Agreement shall engage in unfair employment practices as defined by King
County Code, Chapter 12.18. The City shall comply fully with all applicable federal, state, and
local laws,ordinances,executive orders and regulations that prohibit such discrimination. These
laws include, but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights
Act of 1964.
9. The City shall use recycled paper for the production of all printed and photocopied documents
related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for
copying and printing and shall use recycled/recyclable products wherever practical.
10. The City shall maintain accounts and records, including personnel, financial, and programmatic
records, and other such records as may be deemed necessary by the County, to ensure proper
accounting for all project funds and compliance with this Agreement. All such records shall
sufficiently and properly reflect all direct and indirect costs of any nature expended and service
provided in the performance of this Agreement.
These records shall be maintained for a period of six (6)years after termination hereof unless
permission to destroy them is granted by the Office of the State Archivist in accordance with
RCW Chapter 40.14. These accounts shall be subject to inspection, review, or audit by the
County and/or by federal or state officials as so authorized by law.
11. The City shall maintain a record of the use of any equipment that costs more than$1,000 and is
purchased with grant funds from King County for a total period of three (3) years. The records
shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King
County by March 31 of each year through the year 2023.
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12. The City agrees to credit King County on all printed materials provided by the County,which the
City is duplicating, for distribution. Either King County's name and logo must appear on King
County materials(including fact sheets,case studies,etc.),or, at a minimum,the City will credit
King County for artwork or text provided by the County as follows: "artwork provided courtesy
of King County Solid Waste Division"and/or"text provided courtesy of King County Solid
Waste Division."
13. The City agrees to submit to the County copies of all written materials which it produces and/or
duplicates for local waste reduction and recycling projects which have been funded through the
waste reduction and recycling grant program. Upon request, the City agrees to provide the
County with a reproducible copy of any such written materials and authorizes the County to
duplicate and distribute any written materials so produced,provided that the County credits the
City for the materials.
14. The City will provide the King County Project Manager with the date and location of each
Recycling Collection Event provided by the City, as well as copies of any printed materials used
to publicize each event, as soon as they are available but no later than thirty(30)days prior to the
event. If there is any change in the date or the location of an event,the City will notify the
County a minimum of thirty (30) days prior to the event. If the event brochure is required for
admission to the City's event,the City is exempt from having to provide the brochure to King
County.
15. If the City accepts funding through this grant program for the provision of recycling collection
events for adjacent areas of unincorporated King County,the City shall send announcements of
the events to all residences listed in the agreed upon areas listed in Exhibit A. The
announcements and all other printed materials related to these events shall acknowledge King
County as the funding source.
16. This project shall be administered by Joan Nelson, Solid Waste &Recycling Supervisor, or
designee.
13. The County:
1. The County shall administer funding for the waste reduction and recycling grant program.
Funding is designated by the city and is subject to the King County Council's budget approval
process. Provided that the funds are allocated through the King County Council's budget
approval process, grant funding to the City will include a base allocation of$10,000 per year with
the balance of funds to be allocated according to the City's percentage of King County's
residential and employment population. However, if this population based allocation formula
calculation would result in a city receiving less than $10,000 per year,that city shall receive an
additional allocation that would raise their total grant funding to $10,000 per year.
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2. Within forty-five(45) days of receiving a request for reimbursement from the City,the County
shall either notify the City of any exceptions to the request which have been identified or shall
process the request for payment. If any exceptions to the request are made,this shall be done by
written notification to the City providing the reason for such exception. The County will not
authorize payment for activities and/or expenditures which are not included in the scope of work
and budget attached as Exhibit A, unless the scope has been amended according to Section V of
this Agreement. King County retains the right to withhold all or partial payment if the City's
report(s) and reimbursement request(s) are incomplete (i.e., do not include proper documentation
of expenditures and/or adequate description of each activity described in the scope of work for
which reimbursement is being requested), and/or are not consistent with the scope of work and
budget attached as Exhibit A.
3. The County agrees to credit the City on all printed materials provided by the City to the County,
which the County duplicates, for distribution. Either the City's name and logo will appear on
such materials(including fact sheets, case studies, etc.), or, at a minimum,the County will credit
the City for artwork or text provided by the City as follows: "artwork provided courtesy of the
City of Auburn"and/or"text provided courtesy of the City of Auburn."
4. The County retains the right to share the written material(s)produced by the City which have
been funded through this program with other King County cities for them to duplicate and
distribute. In so doing, the County will encourage other cities to credit the City on any pieces that
were produced by the City.
5. The waste reduction and recycling grant program shall be administered by Lucy Auster, Project
Manager, King County Solid Waste Division, or designee.
III. DURATION OF AGREEMENT
This Agreement shall become effective on either January 1, 2019 or the date of execution of the
Agreement by both the County and the City, if executed after January 1, 2019,and shall terminate on
June 30, 2021. The City shall not incur any new charges after December 31, 2020. However, if
execution by either Party does not occur until after January 1, 2019,this Agreement allows for
disbursement of grant funds to the City for County-approved programs initiated between January 1,2019
and the later execution of the Agreement provided that the City complies with the reporting requirements
of Section II.A of the Agreement.
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IV. TER " • TION
A. This Agreement may be terminated by King County, in whole or in part, for convenience without
cause prior to the termination date specified in Section III, upon thirty (30) days advance written
notice.
B. This Agreement may be terminated by either Party, in whole or in part, for cause prior to the
termination date specified in Section 11I, upon thirty (30)days advance written notice. Reasons for
termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or
failure to provide grant related reports/invoices/statements as specified in Section II.A.3. and Section
II.A.4.
C. If the Agreement is terminated as provided in this section: (1)the County will be liable only for
payment in accordance with the terms of this Agreement for services rendered prior to the effective
date of termination; and(2)the City shall be released from any obligation to provide further services
pursuant to this Agreement.
D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or
law that either Party may have in the event that the obligations,terms and conditions set forth in this
Agreement are breached by the other Party.
ail\.
V. AMENDMENTS
This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of
work will only be approved if the proposed amendment is consistent with the most recently adopted King
County Comprehensive Solid Waste Management Plan. Funds may be moved between tasks in the scope
of work, attached as Exhibit A, only upon written request by the City and written approval by King
County. Such requests will only be approved if the proposed change(s) is(are)consistent with and/or
achieves the goals stated in the scope and falls within the activities described in the scope.
VI. HOLD HARMLESS AND INDEMNIFICATION
The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from
and against any and all claims, costs, and/or issues whatsoever occurring from actions by the City and/or
its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all
claims,demands, suits,penalties, losses, damages, or costs of any kind whatsoever(hereinafter "claims")
brought against the County arising out of or incident to the City's execution of,performance of, or failure
to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer
of any software, book,document,report, film,tape, or sound reproduction or material of any kind,
delivered hereunder, constitutes an infringement of any copyright,patent, trademark,trade name, and/or
otherwise results in unfair trade practice.
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VII. INSURANCE
A. The City,at its own cost, shall procure by the date of execution of this Agreement and maintain for
the duration of the Agreement, insurance against claims for injuries to persons or damages to
property which may arise from or in connection with performance of work pursuant to this
Agreement by the City, its agents, representatives, employees, and/or subcontractors. The minimum
limits of this insurance shall be $1,000,000 general liability insurance combined single limit per
occurrence for bodily injury,personal injury, and property damage. If the policy has an aggregate
limit,a$2,000,000 aggregate shall apply. Any deductible or self-insured retentions shall be the sole
responsibility of the City. Such insurance shall cover the County, its officers, officials, employees,
and agents as additional insureds against liability arising out of activities performed by or on behalf
of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured
endorsement is attached to this Agreement as Exhibit C, unless Section VII.B. applies.
B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-insured
for any of the above insurance requirements,a written acknowledgement of self-insurance is attached
to this Agreement as Exhibit C.
C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of
the Washington Cities Insurance Authority (WCIA), a written acknowledgement/certification of
current membership is attached to this Agreement as Exhibit C.
VIII. ENTIRE CONTRACT/WAIVER OF DEFAULT
This Agreement is the complete expression of the agreement of the County and City hereto, and any oral
or written representations or understandings not incorporated herein are excluded. Waiver of any default
shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this
Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be
construed to be a modification of the terms of this Agreement unless stated to be such through written
approval by the County, which shall be attached to the original Agreement.
IX. TIME IS OF THE ESSENCE
The County and City recognize that time is of the essence in the performance of this Agreement.
X. SEVERABILITY
If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason,found to be
unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect
the validity of the remaining portions.
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XI. NOTICE
Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if
sent to the King County Solid Waste Division and the City at the addresses provided below:
Lucy Auster, Project Manager, or a provided designee
King County Solid Waste Division
Department of Natural Resources and Parks
201 South Jackson Street, Suite 701
Seattle, WA 98104-3855
If to the City:
Joan Nelson, Solid Waste&Recycling Supervisor,or a provided designee
City of Auburn
25 West Main Street
Auburn, WA 98001
IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below:
C. ' „ ,barn King-by:
fw�a Sfulnl,Y
s V
n7pr.'C B 1 • dQG Q 2 1i'18'.
Nancy Backus, Mayor Pat D.McLaughlin, Director
Solid Waste Division
For Dow Constantine, King County Executive
2/22/2019 2/25/2019
Date Date
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Exhibit A
CITY OF AUBURN
SCOPE OF WORK
2019-2020 SOLID WASTE DIVISION
WASTE REDUCTION& RECYCLING GRANT
A. BASIC INFORMATION
1. Applicant: City of Auburn
2. Project Title: City of Auburn Waste Reduction&Recycling Program
3. Grant Manager: Joan Nelson, Solid Waste &Recycling Supervisor
City of Auburn
25 West Main Street
Auburn, WA 98001
Phone: (253) 931-5103
Fax: (253) 876-1900
Email:j.enelson@a,auburnwa.gov
4. Project Manager: Kathleen Edman, Solid Waste Customer Care Specialist
City of Auburn
25 West Main Street
Auburn, WA 98001
Phone: (253) 931-3047
Fax: (253) 876-1900
Email: kedmananauburnwa.gov
5. Billing Coordinator: Consuelo Rogel, Financial Analyst
City of Auburn
25 West Main Street
Auburn, WA 98001
Phone: (253)804-5023
Email: crogel@auburnwa.gov
6. Requested dollar amount: 2019-2020 Grant Award $115,318.00
4 -King County Special Recycling Events-$ 40,000.00
2019-2020 Total $ 75,318.00
B. PROPOSED SCOPE OF WORK
Projects:
Task#1 Residential & Multifamily Outreach
Task#2 School Outreach
Project Managers: Auburn's Solid Waste Customer Care Specialist will implement and manage the
projects. The Solid Waste & Recycling Supervisor will manage the administration tasks of the grant
(budget,reporting, and reimbursements). Both positions are fully funded by the City of Auburn Solid
Waste Division.
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Schedule: January 1, 2019- December 31, 2020
Goals: To increase the awareness of and participation in Auburn's waste reduction and recycling
programs, and to increase waste diversion in the Residential and School waste streams.
Background:
Residential Community
The City of Auburn provides recycling,waste prevention,and food scrap collection outreach
and education to residents through media avenues such as: newsletters, postcards, advertising,
website announcements, social media, phone messages, flyers, and recycling events. The City
also provides an "at home"city-wide yard sale opportunity for single-family and mobile home
park residents to promote reuse. The City recognizes the importance of educating its diverse
community about different methods of waste reduction and recycling and publishes newsletters
and articles, gives classroom waste reduction and recycling presentations, staffs educational
tables at community events, and provides resources to residents who ask for assistance.
Recently,the City has coordinated with its contracted solid waste provider, Waste
Management,to educate residents about contamination in recycling.
Auburn School District(ASD)
City of Auburn Solid Waste Division continues to work closely with ASD's Resource
Conservation Manager to promote waste reduction and recycling in the Auburn schools. The
ASD is committed to sustainability and strives to continue reducing its waste stream. The City
of Auburn provides classroom presentations to elementary students, waste reduction lunchtime
activities to secondary students,and participates in various ASD sustainability programs.
Many Auburn schools participate in the King County Green Schools and Washington Green
Schools Programs.
Task #1: Residential & Multifamily Outreach
A. Program/ Project Description
• Residential &Multifamily Waste Reduction& Recycling Outreach: The City of Auburn will
use different forms of media, presentations, and promotional items to promote waste reduction
and recycling programs. In 2019 and 2020,the City's consultant will continue providing
outreach to residents through community events. In addition,the City may partner with the
King County Housing Authority to implement a Green Living Challenge program at one of
their properties in Auburn. The City will also continue to coordinate Christmas Tree Recycling
and Holiday Styrofoam Collection events each year. There may be an emphasis on"Recycle
Right"and "Empty, Clean, Dry"to align with regional outreach messages due to the recent
issues with recycling markets.
• Residential Community Yard Sale: The City will promote waste reduction and reuse by
sponsoring a city-wide yard sale for all single-family residents.
B. Deliverables
• Residential & Multifamily Waste Reduction&Recycling Outreach: The City will produce or have
professionally produced media pieces, displays, and promotional items,which may include,but
are not limited to: newspaper advertisements,posters,postcards, flyers,and decals. These
materials will be used to promote waste reduction and recycling.
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• Residential Community Yard Sale: The"Yard Sale Kits"available to participants and various
forms of advertisements will be the deliverables.
C. Expected Outcomes/Impacts
• Residential &Multifamily Waste Reduction& Recycling Outreach: Postcards, flyers,
advertisements, and social media announcements will promote upcoming City and County
events and inform residents about resources available for waste reduction and recycling specific
to their home.The City will increase awareness of and participation in the City's Waste
Reduction and Recycling Program.
• Residential Community Yard Sale: The city-wide yard sale will encourage residents to reduce
waste and reuse.
D. Evaluation
• Residential &Multifamily Waste Reduction &Recycling Outreach: The City will record the
number of postcards, flyers, and articles created and distributed to City of Auburn residents.
The City will record the number of displays and promotional items created, displayed or
distributed.
• Residential Community Yard Sale: The City will record the number of households holding a
yard sale during the event. An online survey will also be conducted to estimate the number of
items sold or given away.
Task #2: School Outreach
A. Program/Project Description
• School Programs & Presentations: City staff and a consultant will continue to provide Waste
Reduction & Recycling presentations to elementary school classrooms and other schools upon
request.
B. Deliverables
• School Programs & Presentations: The number of classroom presentations and lunchtime
activities will be a deliverable and the amount of materials recycled at the Auburn Schools will
also be a deliverable. Pre-and post-classroom presentation surveys will be completed.
C. Expected Outcomes/Impacts
• School Programs &Presentations: City staff and the consultant will promote valuable lessons
about waste reduction and recycling to students and teachers. These lessons will then be shared
with parents and may influence purchasing and disposal decisions.
D. Evaluation
• School Programs&Presentations: The City will record the number of classroom presentations
and lunchtime activities given to Auburn students. The pre-and post-classroom presentation
surveys will determine the effectiveness of the information presented. The amount of materials
recycled at each school will be tracked by the RCM.
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C. PROPOSED BUDGET
2019 2020
Task#1 Residential & Multifamily Outreach
Residential & Multifamily Outreach $21,690.00 $17,628.00
Residential Community Yard Sale $ 3,250.00 $ 1,750.00
Total Task#1 $24,940.00 $19,378.00
Task#2 School Outreach
School Programs and Presentations $15,500.00 $15,500.00
Total Task#2 $15,500.00 $15,500.00
TOTAL 2019-2020 GRANT FUNDING $40,440.00 $34,878.00
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2019-2020 CITY OF AUBURN-KING COUNTY WRR GRANT
Maximum Eligible 2019-20 Funds $115,318.00
Less Special Recycling Events (4 @$10,000 each) -$40,000.00
Adjusted Eligible Funds $75,318.00
Match for LSW FAG Projects(25%of LSW FAG) $3,000.00
Adjusted Eligible Funds for WRR Projects _ $72,318.00
Task#1 Residential & Multifamily Outreach Projected 2019 Projected 2020
Expenses Expenses
Residential & Multifamily Outreach (WRR)
Promotion&Outreach:
Promotion ads and materials $740.00 $740.00
Green Living Challenge and other projects $5,950.00 $1,888.00
Purchases Total $6,690.00 $2,628.00
Consultant Services:
Provide waste reduction and recycling outreach $15,000.00 $15,000.00
Consultant Total $15,000.00 $15,000.00
Residential Community Yard Sale(WRR)
Promotion &Outreach:
Promotion ads and materials $2,000.00 $0.00
Purchases Total $2,000.00 $0.00
Residential Community Yard Sale(LSWFAG Match)
Promotion & Outreach:
Promotion ads and materials _ $1,250.00 $1,750.00
Purchases Total $1,250.00 $1,750.00
Task#1 Total $24,940.00 $19,378.00
Task#2 School Outreach Projected 2019 Projected 2020
Expenses Expenses
School Outreach (WRR)
Purchases: _
Presentation and waste audit materials $500.00 $500.00
Purchases Total $500.00 $500.00
Consultant Services:
Provide classroom presentations(3rd grade), school building waste $15,000.00 $15,000.00
audits, recycle start-ups&tune-ups, staff trainings and promote King
County School Programs and Washington Green Schools Programs.
Consultant Total $15,000.00 $15,000.00
Task#2 Total $15,500.00 $15,500.00
TOTAL PROJECTED EXPENSES $40,440.00 $34,878.00
2019-2020 Total $75,318.00
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Exhibit B
2019-2020 Grant Guidelines
Program Eligibility:
The King County Solid Waste Division (SWD) has prepared a Recycling Case Studies document with
a number of innovative projects recently implemented by King County and several cities aimed at
influencing waste prevention and recycling consistent with the King County Comprehensive Solid
Waste Management Plan (Comp Plan)and the County's goals. SWD encourages consideration of these
case study ideas in the development of grant proposals. Furthermore, in an effort to encourage
collaboration, leveraging,and potential joint projects between cities and other partners,the Case
Studies and the WRR application information has been shared with selected regional environmental
firms.
Grant funds may be used for a variety of Waste Reduction &Recycling(WRR)related programs
consistent with the Comp Plan. Cities are encouraged to work together to leverage funds and have a
greater influence on waste prevention and recycling. Cities may choose to use their funding on one
program or a combination of programs. For WRR program ideas,please refer to the Case Studies
document(Attachment 4),which includes the topics below.
Examples of innovative projects:
• King County SWD: Multicultural Recycling Outreach -Recicla Mas! Es Fascilisimo.
• City of Bellevue: Multifamily Organics Recycling Technical Assistance.
• City of Issaquah Recycling Outreach: Waste Wise Multifamily Outreach.
• City of Bothell: Recycling Vouchers/Special Items Recycling Event.
• Cedar Grove Composting, Inc.: Increasing Food Waste Diversion in Diverse Communities.
• City of Redmond: Redmond Commercial Organics Collection.
• Olympia School District: Purchase of Bulk Milk Containers for Schools.
• Cities of Kirkland, Bellevue, Redmond, and Bothell: City Partnership-Eco Lunch Eastside
Initiative/Reusable Lunch Kits.
• King County SWD:EcoConsumer Program Repair Events.
Please contact Lucy Auster at 206-477-5268 or lucy.auster(a)kinecounty.gov if you have questions
about specific program eligibility,consistency with the Comp Plan,and/or are interested in
obtaining a list of the environmental firms that SWD has provided notice to regarding this grant
program.
1
DocuSign Envelope ID:9ACOE95C-BAF4-4CO2-92D1-9BE72A855F1 E
The following are not eligible for funding:
• Collection of garbage, except for residual garbage related to the collection of recyclables.
• Collection of any household hazardous waste items including,but not limited to:
>treated wood,
>paint,
>lead acid batteries,
>oil,gasoline, and antifreeze,
>fluorescent lights.
• Household Hazardous Waste(HHW) education programs.
Cities should pursue funding for HHW collection or education programs through the King County
Local Hazardous Waste Management Program (LHWMP) or the Washington State Department of
Ecology Local Solid Waste Financial Assistance (LSWFA) Program.
Grant Administration
Requests for Reimbursement:
Cities may submit one request for reimbursement per year during the funding cycle, due no later than
March 19, 2019 and March 17,2020.However,cities may submit requests for reimbursement as
frequently as quarterly.A Budget Summary Report Form and an Expense Summary Report Form must
be used when submitting requests for reimbursement and will be provided to Cities when the grant
agreements are executed.
Accrual Reporting:
By the 5th working days of January 2019 and January 2020, cities must notify SWD of the amount of
their total expenditures for work that has been completed but for which a request for reimbursement
has not yet been submitted.
Progress and Final Reports
Progress reports describing program activities, accomplishments, and evaluation results must
accompany each request for reimbursement. A final report describing the outcome of grant-funded
activities is due with the final request for reimbursement. If,however,the city does not have the results
of its program evaluation by the end of the grant cycle,the final narrative report may be submitted no
later than six months after the end of the grant cycle(June 30,2019). (Note: The final request for
reimbursement would still need to be submitted by March 17,2020.)All progress and final reports
must be signed by a city official. Signed reports may be scanned and emailed.
Amendments
Formal amendments to grant Interagency Agreements(IAAs)are unnecessary unless the city wishes to
significantly change its scope of work and/or budget. In general, a significant change would be one in
which the city wishes to add or delete a task from their scope of work. A minor change, such as
moving dollars between tasks,would only require written notification,which may be submitted via e-
mail. However,the city should contact SWD when considering changes to their scopes and budgets to
determine if a formal amendment is needed.
2
DocuSign Envelope ID:9ACOE95C-BAF4-4CO2-92D1-913E72AB55F1E Exhibit C
WA cities
Insurance Authority P.O. Box 88030
Tukwila. WA 98138
17-Jan-17 Cert#: 1064
Phone: 206-575-6046
King County Solid Waste Division
Attn: Lucy Auster- Project Manager Fax:206-575-7426
201 S Jackson St, Ste 701
Seattle,WA 98104
RE: City of Auburn
Waste Reduction& Recycling Grant Agreement - Contract#5902696
Evidence of Coverage
The above captioned entity is a member of the Washington Cities Insurance Authority
(WCIA), which is a self insured pool of over 160 public entities in the State of
Washington.
WCIA has at least$1 million per occurrence limit of liability coverage in its self
insured layer that may be applicable in the event an incident occurs that is deemed to be
attributed to the negligence of the member.
WCIA was created by an interlocal agreement among public entities and liability is self
funded by the membership. As there is no insurance policy involved and WCIA is not
an insurance company, your organization cannot be named as an additional insured.
Sincerely,
Eric B. Larson
Deputy Director
cc: Rob Roscoe
Joan Nelson
cletter
DocuSign Envelope ID:9ACOE95C-BAF4-4CO2-92D1-9BE72AB55F1 E
Exhibit D
BUDGET SUMMARY REPORT FORM
2019-2020 Waste Reduction & Recycling Grant Program
City: Date:
Address: Phone:
Invoice #:
Report Period:
Preparer's Name: Contract#:
Total amount requested this period:
Total amount previously invoiced:
Original interlocal amount:
Total amount charged to date: $ -
Amount remaining for completion of interlocal: $ -
Scope of Work Current Amount
Task Description Budget Quarter Previously Remaining
# (Task/title) Costs Invoiced Balance
1 $2 $ -
3 $ -
4 $ -
5 $ -
6 $ -
7 $ -
TOTALS
For King County Use
Contract# 0
Project 1126942 Org 720122 Exp.Account 54150 Task 22.000'
Purchase Order# Requisition# Receipt
Supplier# Supplier Pay Site Invoice# Payment Type
Total charges this period are approved for payment: $
Project Manager: Date
DoneSign Envelope ID.9ACOE95C-BAF4-4CO2-92D1-98E72AB55F1E
Exhibit E
King County Waste Reduction Recycling Grant Expense Summary Form
2019/2020 Grant Cycle
City of
Reimbursement Request#
Date
Contract#
Task Title&No. Vendor Date of Service Item Description Invoice No. Amount Paid
0
otal
DACun..
i� sIcurso
Certificate Of Completion
Envelope Id:9ACOE95CBAF44CO292D19BE72AB55F1E Status:Completed
Subject:WRR Agreement;City of Auburn;CPA 6059759
Source Envelope:
Document Pages:21 Signatures:2 Envelope Originator:
Certificate Pages:5 Initials:0 Kelly Dang
AutoNav:Enabled 401 5th Ave
Envelopeld Stamping:Enabled Suite 600
Time Zone:(UTC-08:00)Pacific Time(US&Canada) Seattle,WA 98104
Kelly.Dang@kingcounty.gov
IP Address: 162.248.184.11
Record Tracking
Status:Original Holder:Kelly Dang Location:DocuSign
1/14/2019 9:29:38 AM Kelly.Dang@kingcounty.gov
Security Appliance Status:Connected Pool:King County Metro
Storage Appliance Status:Connected Pool:King County Metro Location:DocuSign
Signer Events Signature Timestamp
Lucy Auster Completed Sent:1/14/2019 9:50:22 AM
lucy.auster@kingcounty.gov Viewed: 1/15/2019 8:48:10 AM
Security Level:Email,Account Authentication Signed: 1/15/2019 8:50:54 AM
(None) Using IP Address:198.49.222.20
Electronic Record and Signature Disclosure:
Accepted: 1/15/2019 8:48:10 AM
ID:63023ee7-c85c-41d9-b181-d1971824a138
Josh Marx Completed Sent: 1/15/2019 8:50:55 AM
josh.marx@kingcounty.gov Viewed: 1/15/2019 8:53:02 AM
Security Level:Email,Account Authentication Signed: 1/15/2019 8:53:38 AM
(None) Using IP Address: 146.129.28.113
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jeff Gaisford Completed Sent:1/15/2019 8:53:40 AM
Jeff.Gaisford@kingcounty.gov Viewed: 1/15/2019 4:51:12 PM
Security Level:Email,Account Authentication Signed: 1/15/2019 4:52:26 PM
(None) Using IP Address:146.129.27.83
Electronic Record and Signature Disclosure:
Accepted: 1/15/2019 4:51:12 PM
ID:4e32870b-4fd5-451a-8950-69d0a2459c44
Jesse Gonzalez Completed Sent:1/15/2019 4:52:29 PM
Jesse.Gonzalez@kingcounty.gov Viewed: 1/16/2019 1:56:25 PM
CEO Signed: 1/16/2019 1:56:25 PM
Carahsoft OBO King County ITD Using IP Address:146.129.27.33
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
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Signer Events Signature Timestamp
Nancy Backus (j° 8'°nodby. Sent: 1/16/2019 1:56:28 PM
nbackus@aubumwa.gov I jG ;I 44 1 Resent:2/22/2019 2:21:48 PM
Security Level:Email,Account Authentication l—`EC92A0017E047c Viewed:2/22/2019 2:24:03 PM
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Electronic Record and Signature Disclosure:
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ID:e713d975-070b-4748-9fbd-db7affeb11d6
Glynda Steiner �DocuSynod by. Sent:2/22/2019 2:24:35 PM
gsteiner@kingcounty.gov `�'"1 Stu/we Viewed:2/25/2019 10:24:31 AM
40F50BF2EIE7400.. Signed:2/25/2019 10:55:31 AM
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(None)
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In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Joan Nelson COPIED Sent:1/16/2019 1:56:28 PM
jenelson@aubumwa.gov Viewed:2/21/2019 11:43:23 AM
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Kate Blyth COPIED Sent:2/22/2019 2:24:35 PM
Kate.Blyth@kingcounty.gov
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 2/22/2019 2:24:35 PM
Certified Delivered Security Checked 2/25/2019 10:24:31 AM
Signing Complete Security Checked 2/25/2019 10:55:31 AM
Completed Security Checked 2/25/2019 10:55:31 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on:2/1/2018 6:03:55 AM
Parties agreed to:Lucy Auster,Jeff Gaisford,Nancy Backus,Glynda Steiner
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