HomeMy WebLinkAbout04-17-2019 AIRPORT ADVISORY BOARDPage 1 of 2
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Airport Advisory Board
Regular Meeting
April 17, 2019, 7:00 AM
Airport Office
Conference Room 1
________________________________________________________
AGENDA
A. CALL THE MEETING TO ORDER/ROLL CALL
a. Introduction of New Board Member: Joe Nessel
B. PUBLIC COMMENT: Members of the public may make comments at this time on any items
not appearing on the agenda that are of interest to the public and are within the jurisdiction
of the Board. Comments relating to items on today’s agenda are to be taken at the time the
item is heard. The Board Chair determines time allotted to each speaker.
C. APPROVAL OF MINUTES:
1. FEBRUARY 20, 2018 REGULAR MEETING
D. PRESENTATIONS: NONE
E. BOARD ACTION ITEMS: NONE
F. BOARD DISCUSSION ITEMS: Please note that no action will be taken on Board discussion
items.
1. CAPITAL/FINANCIAL PLANNING DISCUSSION(60 MIN)
2. 2019 CAPITAL PROJECT STATUS (5 MIN)
A. RUNWAY ENHANCEMENT PROJECT UPDATE
3. AIRPORT ADVISORY BOARD – TRACKING MATRIX (GENERAL BUSINESS) (10 Min)
G. BOARD GUIDANCE AND INFORMATION ITEMS:
1. AIRPORT MANAGER’S REPORT (15 Min)
2. AIRPORT MAINTENANCE REPORT (5 MIN)
3. AIRPORT APPRECIATION DAY REPORT (5 MIN)
Airport Advisory Board Meeting Agenda April 17, 2019
Page 2 of 2
H. SCHEDULE FOR UPCOMING MEETINGS: Scheduled meetings of the Auburn Advisory
Board are as follows*:
2019 Regular Meeting Schedule:
June 19, 2019
August 21, 2019
October 16, 2019
December 18, 2019
2019 Special Meeting Schedule:
September 18, 2019
Unless otherwise noted and advertised, all meetings will start at 7:00 a.m. and will take
place at the Auburn Airport Office Conference Room 1 located at 2143 E St. NE, Auburn,
WA 98002.
*Please note that subject to advanced public noticing the Board may elect to schedule
additional special meetings beyond the meeting dates specified above.
I. ADJOURNMENT OF MEETING
Capital and Financial Planning for Airport Development
1 of 2
Number
Staff Priority
(1= High,
2 = Medium,
3= Low)
Project Name Project Description
Facility MaintenanceDevelopmentSafety/RegulatoryEstimated Cost Duration Source Constraints and Considerations
1 1 Annual Repair and Maintenance
for the Airport Facilities
This is an annual program for the replacement of facilities and the
completion of deferred maintenance needs on all existing Airport
Building Facilities
X X $100,000 to $500,000 Annually Facility
Condition
2 1 Retrofit and Upgrade of the Open
T-hangars
Complete improvements to the Open T-Hangars as identified in the
Facility Condition Assessment
X 516,000$ 3 years Facility
Condition
3 1 Runway Enhancement/Extension Complete the extension of the runway to 3841 feet.X X 2,900,000$ 1 year Master Plan FAA Funded and to begin construction in late
2019/early 2020
4 1 AVGas Fuel Tank Replacement Replacement of the existing fuel tank when at the end of it’s Service Life X 500,000$ 1 year Master Plan
5 1 Taxiway Alpha Fog Seal This project is preventative maintenance for Taxiway A and was
identified in the recently complete pavement condition assessment at
the Airport
X X 150,000$ 1 Year New
6 1 Runway Rehabilitation This project will complete a 3-inch grind and overlay of the Runway. This
effort also incorporates the Mag Var change that is needed for the
runway.
X X 2,500,000$ 2 years New
7 1 Annual Pavement Maintenance This project is to complete necessary preventative maintenance to
prolong the life of the runway and taxiways
X X 100,000$ Annually New
8 1 Hangar Facility Construction Construction of a new Hangar facility.X X 2,850,000$ 3 years Facility
Condition
9 1 Purchase of the Armstrong
Property - Partial East Side
This is the purchase of the Armstrong property for the expansion of the
Airport property for facilities and economic development.
X 4,429,810$ 1 year Master Plan
10 1 Purchase of Property - Partial East
Side Terminal Area
Purchase of the 3 parcels (not Armstrong) for East Side Terminal Area X 952,000$ 1 year Master Plan
11 2 Airport Security Camera & Gate
Access Upgrades
Complete the replacement of the operators for the gates and install
additional security cameras at the Airport.
X 70,000$ 1 year New Currently budgeted in 2019
12 2 Hangar Facility Replacement Construction of a new Hangar facility and demolition of an existing
Hangar
X X 3,150,000$ 3 years Facility
Condition
13 2 Automated Weather Observation
Station (AWOS)
Complete a siting study and installation of an Automated Weather
Observation Station.
X X 166,700$ 2 years Master Plan
14 2 Precision Approach Path Indicator
(PAPI) for Runway
Installation of a PAPI System X X X 168,000$ 1 year Master Plan
15 2 Precision Instrument Approach Approval process with FAA to allow Instrument approach X X 50,000$ 2 years New Could depend on PAPI installation (14), obstruction
removal, AWOS installation (13) and update of
runway markings (6)
16 2 South end RSA Improvements -
Park and Ride Property
Purchase and complete grading work to address the modified Runway
Safety Area on the south end.
X 1,055,000$ 2 years Master Plan Acquisition is underway and funded. Grading work is
a priority for FAA.
17 2 West Side Preliminary
Environmental Permitting
Initial effort to identify environmental issues and develop a process to
achieve permitting to allow development of the west side of the Airport
X 50,000$ 1 year Master Plan
Capital and Financial Planning for Airport Development
2 of 2
Number
Staff Priority
(1= High,
2 = Medium,
3= Low)
Project Name Project Description
Facility MaintenanceDevelopmentSafety/RegulatoryEstimated Cost Duration Source Constraints and Considerations
18 2 West Side Airport Infrastructure
Design
Complete the design of improvements for the development of the west
side in order to further potential development.
X 150,000$ 1 year Competitive
Market
Assessment
Dependent on the West Side Environmental
Permitting work. (17)
19 2 South Terminal Development Develop alternatives and complete design and construction of a new
Facility on the South Development Site.
X 22,000,000$ 3 years Master Plan Need to identify Funding Partners or strategy to
complete the improvement.
20 2 Airport Office/Middle Ramp
Reconfiguration
Re-configuration of the Airport office and parking lot area to allow for
additional development of an FBO/Restaurant
X 5,900,000$ 3 years Master Plan
21 2 Rotating Beacon Replacement of the existing beacon at the end of it's life X X 150,000$ 1 year New
22 2 East side Property Remediation Remediation of the potential contaminated property on the East side
terminal area
X 428,400$ 2 years Master Plan Dependent on the 2 east side property purchases. (9,
10)
23 3 East Terminal Development Develop alternatives and complete design and construction of a new
Facility on the East Development Site.
X 5,000,000$ 3 years Master Plan Dependent on the Armstrong and other Eastside
property purchase and remediation. (9, 10, 22)
24 3 Land Acquisition for Future
Approaches - South end
Purchase of additional land on the south end to address the Runway
Protection Zone. Purchase of remaining Park and Ride area.
X 3,666,700$ 2 years Master Plan Dependent on King County's willingness to Surplus
the park and ride lot. FAA has identified as a priority
for them to fund.
25 3 Jet A Fueling Facility Complete the implementation of Jet A Fueling at the Airport X 400,000$ 1 year Master Plan Dependent on the completion of the Runway
Extension (3) and on Customer Demand. Significant
costs to begin and to operate as current staffing is not
24/7.
26 3 West Side Perimeter Fencing Complete the gap in fencing along the west side of the Airport to help
address wildlife.
X 150,000$ 1 year Master Plan
27 3 Purchase of Property for Access -
West Side
Purchase of area for access and development of the West Side X 5,100,000$ 2 years Master Plan
28 3 West Terminal Development Develop alternatives and complete design and construction of a new
Facility on the West Development Site.
X 5,000,000$ 3 years Master Plan Dependent on the West Side environmental work
(17), infrastructure design (18), and property
purchase (27)
29 3 Purchase of Property for RPZ -
South end
Purchase of the Days Inn property area needed X 5,000,000$ 2 years Master Plan
30 3 Conversion of Open Storm Ponds
to Underground or Relocated
Facilities
Complete Improvements to underground the storage needs for the open
ponds on the airport to reduce wildlife hazards and maintenance
X X 1,500,000$ 2 years New
31 3 Emergency Generator Replace the emergency generator with a generator complete with an
automatic transfer switch
X 300,000$ 1 year New
32 3 Update Airport Master Plan Complete an update of the Airport Master Plan X X X 400,000$ 2 years Master Plan
Page 1 of 1
Memorandum
To: Airport Advisory Board
From: Ingrid Gaub, Director of Public Works
Tim Mensonides, Airport Manager
Date: April 5, 2019
Re: AGENDA ITEM F1 – Capital/Financial Planning
At the February 20, 2019 Board meeting, we discussed the following schedule for this effort.
Long Term Capital and Financial Planning for Airport Development
April 17, 2019 – Regular AAB Meeting
Kickoff and Summary of items identified in previous efforts
Discuss additional considerations and options not previously identified
Discuss options to develop funding scenarios
June 19, 2019 – Regular AAB Meeting
Review of the Funding Scenarios
Revision/Refinement of the Options and/or addition of Options for consideration
August 21, 2019 – Regular AAB Meeting
Review of Revised Funding Scenarios
Determination of a Preferred Option (If possible. Additional funding scenarios may be
identified as well. If additional funding scenarios are needed the final product will be
delayed into 2020)
October 16, 2019 – Regular AAB Meeting
Draft Plan of the Preferred Option for review
December 18, 2019 – Regular AAB Meeting
Final Plan of the Preferred Option for review and recommendation to City Council
For this meeting, we have compiled the attached list of the projects identified in the Market
Assessment, Master Plan and the Facility Condition Assessment and will review them with the
Board at the meeting. In addition, since these efforts and with the implementation of new
management at the Airport, we have identified some additional capital needs that have also been
included.
This is a significant list and is well beyond the Airport’s ability to fund all identified projects. So as
part of the attached table, staff has also indicated the improvement projects that we feel are a
priority to help facilitate the discussion.
At the meeting we will review the project list and discuss why we have selected the priorities we
have and discuss options for various scenarios that we will consider and run through the rate
model for discussion at the June meeting.
AIRPORT BOARD - TRACKING MATRIX
Capital Project Status
LEAD PROJECT DESCRIPTION CURRENT STATUS WHAT’S NEXT STAFF START DATE EST. COMPL.
DATE EST. COST
$ 333,333
(90/5/5)
$ 500,000
(90/10)
$ 1,833,333
(90/5/5)
City Night Restrictions
Discussion with FAA is on-going on the steps necessary to
remove the Instrument Approach Night Restrictions.FAA has
identified several obstructions that must be addressed prior to
the restrictions being removed.
Work with property owners to remove trees and light
obstructions that are penetrating the surface per the AGIS
study and provide documentation to FAA.
Mensonides Aug-18 Jun-19 TBD
City Annual Maintenance and Repair This project will begin necessary maintenance and repair
work as identified in the 2018 Facility Condition Assessment.
Identify scope of work for 2019 funding and begin any
design or contracting necessary to complete the work.TBD Mar-19 Dec-19 $ 100,000
City Airport Security Camera and Gate
Access Upgrade
This project will install security cameras and replace obsolete
gate operator access control units.Staff is meeting with other
airports to see what system would be a good fit at Auburn.
Identify the gates that are still in need of new operators and
determine the camera system to install and locations.TBD May-19 Oct-19 $ 70,000
City/Cons
ultant
West Side Preliminary
Environmental Permitting
This project will conduct an analysis of the expected
environmental permitting requirements associated with
potential development of the west side of the Airport.
Project scoping.TBD Mar-19 Dec-19 $ 50,000
City Hangar Replacement Program
This program will replace hangar facilities as they reach their
end of service life.Funding in 2019 is intended to begin the
design process which will continue through 2020.
Begin to scope the project.TBD Aug-19 Dec-20 $ 50,000
Dec-19City/CW Runway Enhancement Project –
Design
City Council and the Airport Board agreed to proceed with the
extension to 3841 linear feet.FAA ADO was notified of this
decision.Consultant design scope approved by the FAA and
WSDOT and design is underway.WSDOT Grant for Design
has been awarded.
Complete plans,specification and estimate (PS&E)and
environmental permitting to bid project in June 2019. Jun-17Wickstrom/
Mensonides
Mar-20
City Runway Enhancement Project –
Property Acquisition
New appraisal company issued task order and appraisal is
underway. WSDOT Grant request was unsuccessful.
After the appraisal is complete in early April 2019 an
appraisal review will be completed.City will work with FAA
to get approval to make an offer for fair market value.
Jan-18 Jul-19
City/CW Runway Enhancement Project –
Construction
Scheduled to begin this phase in 2019 following the
completion of the Design Phase.
Design phase completion and applying for and obligating
State and Federal Grant funding in 2019.Sep-19
Wickstrom/
Mensonides
Wickstrom/
Mensonides
Quarterly Report April 2019
Occupancy
59 of 89 Tie Downs
71 of 71 Closed Hangars
68 of 68 Open Hangars
17 of 17 Storage Units
Wait List 51 Waiting on Closed Hangars
Wait List 24 Waiting on Open T Hangars
Fuel Sales: $98,590.22
2017 2018 2019
Fuel Gallons Sold: 14,745 16,023 19,726
Year to Date Totals Through March