HomeMy WebLinkAbout04-15-2019 CITY COUNCIL AGENDACity Council Meeting
April 15, 2019 - 7:00 P M
City Hall Council Chambers
AGE ND A
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I .C AL L T O O RD E R
A.P ledge of Allegiance
B.Roll Call
I I .ANNO UNC E M E NT S, P RO C L AM AT IO NS , AND P RE S E NTAT IO NS
I I I .AP P O INT M E NT S
I V.AG E ND A M O D I F IC AT I O NS
V.C I T I ZE N INP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A.P ublic Hearings - (No public hearing is scheduled for this evening.)
B.Audience P articipation
Thi s i s the place on the agenda where the public is invited to speak to the City
Counci l on any issue. Those wi shi ng to speak are reminded to sign in on the form
provi ded.
C .C orrespondence - (T here is no correspondence for Council review.)
V I .C O UNC IL AD HO C C O M M IT T E E RE P O RT S
C ouncil Ad Hoc C ommittee Chairs may report on the status of their ad hoc Council
C ommittees' progress on assigned tasks and may give their recommendation to the
C ity Council, if any.
V I I .C O NS E NT AG E ND A
All matters l isted on the Consent Agenda are considered by the City Council to be
routine and wi ll be enacted by one moti on in the form listed.
A.Minutes of the A pril 1, 2019 S pecial City Council Meeting
B.Minutes of the A pril 1, 2019 R egular C ouncil Meeting
C .C laim Vouchers (C oleman)
C laim vouchers 453171 through voucher 453358 in the amount of $5,849,849.27 and
one wire transf er in the amount of $486,068.58 dated A pril 15, 2019.
Page 1 of 65
D .P ayroll Vouchers (Coleman)
P ayroll check numbers 538399 through 538421 in the amount of $252,854.44,
electronic deposit transmissions in the amount of $1,978,383.44 f or a grand total of
$2,231,237.88 for the period covering March 28, 2019 to A pril 10, 2019.
E.P ublic Works Project No. C P 1725
A pprove C hange Order No. 1 in the amount not to exceed $165,878.00 to C ontract
No. 18-09 for work on Project No. C P 1725, 2018 Citywide P atch and Overlay Project
F.P ublic Works Project No. C P 1802
Award C ontract No. 19-01, to Mc C lure and S ons, I nc. on their low bid of $832,159.00
plus Washington S tate sales tax of $83,215.90 for a total contract price of
$915,374.90 for Project No. C P 1802, Green R iver Pump S tation E mergency Power
P roject
(RE C O M M E ND E D AC T IO N: M ove to approve the C onsent Agenda.)
V I I I .UNF I NI S HE D B US I NE S S
I X.NE W B US INE S S
X .RE S O L UT IO NS
A.R esolution No. 5414
A R esolution of the City Council of the C ity of A uburn, Washington, authorizing the
Mayor to execute an intergovernmental land transfer agreement between the City of
A uburn and King C ounty for the transfer of drainage facilities, properties, and
easements and to accept the land transf er
(RE C O M M E ND E D AC T IO N: M ove to adopt Resolution No. 5414.)
B.R esolution No. 5417
A R esolution of the City Council of the C ity of A uburn, Washington, setting a public
hearing to consider the vacation of right-of -way north of 10th S treet NE and east of
A uburn Way North, within the C ity of A uburn, Washington
(RE C O M M E ND E D AC T IO N: M ove to adopt Resolution No. 5417.)
C .R esolution No. 5420
A R esolution of the City Council of the C ity of A uburn, Washington, authorizing the C ity
to apply f or and, if awarded, to accept grant funds in the amount of up to $150,000.00
from the Washington State Department of Transportation, Aviation D ivision, to perform
the construction of the Auburn Municipal Airport R unway E nhancement P roject for the
A uburn Municipal A irport and authorizing the execution of the grant agreement
theref ore
(RE C O M M E ND E D AC T IO N: M ove to adopt Resolution No. 5420.)
Page 2 of 65
D .R esolution No. 5422
A R esolution of the City Council of the C ity of A uburn, Washington, authorizing the
Mayor to negotiate, execute, and administer the Auburn S chool D istrict School
R esource Of f icer Agreement.
RE C O M M E ND E D AC T IO N: M ove to adopt Resolution N. 5422.)
X I .M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this ti me the Mayor and City Council may report on significant i tems associated with
their appoi nted positions on federal, state, regional and local organi zations.
A.Fr om the Council
B.Fr om the M ayor
X I I .AD J O URNM E NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail . Complete agenda packets are available for revi ew
at the City Clerk's Office.
Page 3 of 65
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the April 1, 2019 Special City Council Meeting
Date:
April 11, 2019
Department:
Administration
Attachments:
04-01-2019 Special Meeting Minutes
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:April 15, 2019 Item Numb er:CA.A
Page 4 of 65
Special City Council Meeting
April 1, 2019 - 6:00 P M
City Hall Council Chambers
MINUT E S
I .C AL L T O O RD E R
Mayor Nancy Backus called the meeting to order at 6:02 p.m. in the
Council Chambers of A uburn City Hall, 25 West Main S treet in Auburn.
A .Roll Call
City Councilmembers present: Deputy Mayor Bill P eloza, Bob B aggett,
L arry B rown, Claude DaCorsi, J ohn Holman and Yolanda Trout-Manuel.
Councilmember L argo Wales was excused.
Department directors and staff members present included: City Attorney
S teve Gross, Director of F inance S helley Coleman, A ssistant F inance
Director Kevin Fuhrer, Police Chief Bill P ierson, Director of Public Works
I ngrid Gaub, A ssistant Director of I nnovation and Technology A shley
Riggs, Director of P arks, A rt and Recreation Daryl F aber, Director of
Human Resources and Risk Management Candis Martinson, Director of
A dministration Dana Hinman, and City Clerk Shawn Campbell.
I I .D IS C US S I O N IT E M S
A .Funding Options
Continue new revenue option discussion.
Councilmember DaCorsi presented Council with his recommendations to
the City Budget.
Director Coleman shared what result Councilmember DaCorsi' s proposed
changes would have on fund balances.
Mayor Backus noted the City has not been spending irresponsibly, but the
City has lost revenue in various areas due to revenue streams being
reduced by the State of Washington.
Director Coleman reviewed the various funds within the City. S he explained
the only fund that is a part of this discussion is the General Fund. S he
reviewed the expenses that come from the general fund and the revenue
that goes into the general fund. S he reviewed the increased costs to the
general fund, the waived revenues and fees for the four blocks around City
Hall, the discretionary and nondiscretionary spending in the general fund,
the public safety contract history, salary and benefit increases from 2015-
Page 1 of 2Page 5 of 65
2019, the costs around homelessness, human and wellness services
costs, and various revenue options.
Council discussed the history of why the City changed from Association of
Washington Cities insurance pool to P remera Blue Cross.
Councilmember DaCorsi stated the Council needs to decide soon if they
would like to go to the public for a vote on one of the revenue options.
I I I .AD J O URNM E NT
There being no further business to come before the Council, the meeting
adjourned at 6:56 p.m.
A pproved this 15th day of April, 2019.
_______________________ _____________________________
NA NC Y B A C K US, MAYO R Shawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 2 of 2Page 6 of 65
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the April 1, 2019 Regular Council Meeting
Date:
April 11, 2019
Department:
Administration
Attachments:
04-01-2019 Minutes
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:April 15, 2019 Item Numb er:CA.B
Page 7 of 65
City Council Meeting
April 1, 2019 - 7:00 P M
City Hall Council Chambers
MINUT E S
Watch the meeting L I V E !
Watch the meeting video
Meeting videos are not available until 72
hours after the meeting has concluded.
I .C AL L T O O RD E R
A .P ledge of Allegiance
Mayor Nancy Backus called the meeting to order at 7:00 p.m. in the
Council Chambers of A uburn City Hall, 25 West Main S treet, and led those
in attendance in the Pledge of Allegiance.
B .Roll Call
City Councilmembers present: Deputy Mayor Bill P eloza, Bob B aggett,
L arry B rown, Claude DaCorsi, J ohn Holman and Yolanda Trout-Manuel.
Councilmember L argo Wales was excused.
Department directors and staff members present included: City Attorney
S teve Gross, Director of F inance S helley Coleman, A ssistant F inance
Director Kevin Fuhrer, Police Chief Bill P ierson, Director of Public Works
I ngrid Gaub, A ssistant Director of I nnovation and Technology A shley
Riggs, Director of P arks, A rt and Recreation Daryl F aber, Director of
Human Resources and Risk Management Candis Martinson, Director of
A dministration Dana Hinman, and City Clerk Shawn Campbell.
I I .ANNO UNC E M E NT S, P RO C L AM AT IO NS, AND P RE S E NTAT I O NS
A .P resentation of L ife S aving Award
Chief Bill P ierson will present a L ife Saving Award to Officer Damon Hewin.
Mayor Backus and Chief P ierson presented Officer Damon Hewin the L ife
S aving award.
Officer Hewin introduced his family and stated helping people and being
able to making a difference is why he became a police officer.
B .A rbor Day P roclamation
Mayor Backus to proclaim A pril 18, 2019 as "Arbor Day" in the city of A uburn.
Mayor Backus read and proclaimed A pril 18th as A rbor Day in the City of
A uburn.
Page 1 of 6Page 8 of 65
P arks, A rts & Recreation Director F aber thanked the Mayor and Council for
their support of this program.
C.2019 Heritage Tree Proclamation
Mayor Backus to proclaim the Douglas Fir, located at A uburndale P ark, as our "2019
Heritage Tree" in the city of Auburn.
Mayor Backus read and proclaimed the 2019 Heritage Tree.
P arks, A rts & Recreation Director F aber thanked the Mayor and Council for
their support of this program. He also shared this year's Heritage Tree is
located in Auburndale Park.
D.S exual A ssault Awareness Month
Mayor Backus to proclaim A pril 2019 as “Sexual Assault Awareness Month” in the city
of Auburn.
Mayor Backus read and proclaimed A pril as Sexual Assault Awareness
Month.
L aurel Redden from K ing County Sexual Assault Resource Center
thanked the Mayor and Council for their support and recognition of this
issue.
I I I .AP P O I NT M E NT S
A .Urban Tree Board
City Council to confirm the appointment of Tanya Galat to the Urban Tree B oard for a
three-year term to expire December 31, 2021.
Councilmember B rown moved and Councilmember Trout-Manuel
seconded to appoint Tanya Galat to the Urban Tree B oard.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
I V.AG E ND A M O D I F IC AT I O NS
There was no modification to the agenda.
V.C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A .P ublic Hearings - (No public hearing is scheduled for this evening.)
B .Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
A lyssa J ohnson, 5628 S outh 305th S treet, Auburn
Ms. J ohnson shared her concerns regarding the development of Tall
Timbers sub-division.
Page 2 of 6Page 9 of 65
S usan Brooks, 30199 60th Avenue S outh, Auburn
Ms. B rooks shared her concern with the lack of parks on the west hill of
A uburn.
Michelle Desmond, 30625 65th Avenue South, A uburn
Ms. Desmond stated one of the reasons why they moved to their
neighborhood is the park. S he read comments from her neighbors.
B ob Z immerman, 33029 46th Place South, A uburn
Mr. Z immerman spoke about the increased fire risk in Washington S tate.
Virginia Haugen. 2503 R S treet South E ast, A uburn
Ms. Haugen shared her concerns regarding purchasing additional park
property with the associated maintenance costs.
C.Correspondence
There was no correspondence for Council to review.
V I .C O UNC I L AD HO C C O M M IT T E E RE P O RT S
Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council
Committees' progress on assigned tasks and may give their recommendation to the
City Council, if any.
1.F inance Ad Hoc Committee (Chair Wales)
Councilmember DaCorsi, Vice Chair of the F inance Ad Hoc Committee,
report he and Councilmember Wales have reviewed the claims and payroll
vouchers described on the Consent Agenda this evening and
recommended their approval.
V I I .C O NS E NT AG E ND A
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A .Minutes of the March 18, 2019 Regular City Council Meeting
B .Claim Vouchers (Coleman)
Claims voucher list dated 4/1/2019 which includes voucher numbers 453019 through
453170 in the amount of $1,097,264.24 and four wire transfers in the amount of
$757,387.07.
C.P ayroll Vouchers (Coleman)
P ayroll check numbers 538386 through 538398 in the amount of $582,521.80,
electronic deposit transmissions in the amount of $1,918,316.22 for a grand total of
$2,500,838.02 for the period covering March 14, 2019 to March 27, 2019.
Page 3 of 6Page 10 of 65
D.P ublic Works P roject No. C P 1804 (Gaub)
City Council to award Contract No. 19-06, to Rino Construction on their low bid of
$391,260.00 plus Washington State sales tax of $4,552.50 for a total contract price of
$395,812.50 for P roject No. C P 1804, Auburn Way North Sidewalk I mprovement
P roject
Deputy Mayor Peloza moved and Councilmember B aggett seconded to
approve the consent agenda.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
V I I I .UNF INIS HE D B US I NE S S
There was no unfinished business.
I X.NE W B US I NE S S
There was no new business.
X .O RD INANC E S
A .Ordinance No.6712 (Coleman)
A n Ordinance of the City Council of the City of A uburn, Washington, amending
Ordinance No. 6693, the 2019-2020 B iennial Operating Budget ordinance, authorizing
amendment to the City of A uburn 2019-2020 budget as set forth in schedule “A ” and
schedule “B”
Councilmember Holman moved and Councilmember Brown seconded to
adopt Ordinance No. 6712.
MO T I O N C A R R I E D UNA NI MO US LY 6-0
B .Ordinance No. 6713 (Gaub)
A n Ordinance of the City Council of the City of A uburn, Washington related to
underground utilities; authorizing the City to construct and pay for underground electric
and telecommunication utility facility connections, providing for an appeal to the Public
Works Director, and amending section 13.32A .130 of the Auburn City Code
Councilmember DaCorsi moved and Councilmember Trout-Manuel
seconded to adopt Ordinance No. 6713.
MO T I O N C A R R I E D UNA NI MO US LY 6-0
X I .RE S O L UT IO NS
A .Resolution No. 5415 (Hinman)
A Resolution of the City Council of the City of A uburn, Washington, authorizing and
supporting its grant funding application to the Port of S eattle for Economic
Development Partnership Program funds
Deputy Mayor Peloza moved and Councilmember B rown seconded to
adopt Resolution No. 5415.
Page 4 of 6Page 11 of 65
MO T I O N C A R R I E D UNA NI MO US LY 6-0
B .Resolution No. 5416
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to execute a collective bargaining agreement between the City of Auburn
and the Auburn Police Guild for 2019-2021
Deputy Mayor Peloza moved and Councilmember Holman seconded to
adopt Resolution No. 5416.
MO T I O N C A R R I E D UNA NI MO US LY 6-0
C.Resolution No. 5419
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a collective bargaining agreement
between the C ity of Auburn and the A uburn P olice S ergeants’
Association for 2019-2021
Deputy Mayor Peloza moved and Councilmember Trout-Manuel seconded
to adopt Resolution No. 5419.
MO T I O N C A R R I E D UNA NI MO US LY 6-0
X I I .M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A .From the Council
Deputy Mayor Peloza reported he attended the Regional Policy
Committee Meeting.
Councilmember DaCorsi reported he attended the King County Regional
Transit Committee Meeting.
B .From the M ayor
Mayor Backus reported she attended the S outh End Mayors L unch, the
S tate of the City A ddress, the 8th District Congressional Mayors Meeting,
the 47th L egislative District Town Hall, the Auburn Valley Human Society
Gala and a memorial service for former Fire Chief B ob J ohnson.
X I I I .C L O S E D S E S S I O N
1.Closed S ession
Mayor Backus called for a Closed S ession to discuss collective bargaining
agreements 42.30.140(4)(b) at 7:48 p.m.
Mayor Backus reconvened the meeting at 8:18 p.m.
Page 5 of 6Page 12 of 65
Mayor Backus stated Resolution No. 5416 and Resolution No. 5419 will be
added to the agenda.
X I V.AD J O URNM E NT
There being no further business to come before the Council, the meeting
was adjourned at 8:22 p.m.
A P P R O V E D this 15th day of April, 2019.
__________________________ ____________________________
NA NC Y B A C K US , MAYO R Shawn Campbell, City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 6 of 6Page 13 of 65
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claim Vouchers (Coleman)
Date:
April 10, 2019
Department:
City Council
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Approve Claim Vouchers
Background Summary:
Claim vouchers 453171 through voucher 453358 in the amount of $5,849,849.27 and one
wire transfer in the amount of $486,068.58 dated April 15, 2019.
Rev iewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:April 15, 2019 Item Numb er:CA.C
Page 14 of 65
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers (Coleman)
Date:
April 10, 2019
Department:
City Council
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Approve Payroll Vouchers
Background Summary:
Payroll check numbers 538399 through 538421 in the amount of $252,854.44, electronic
deposit transmissions in the amount of $1,978,383.44 f or a grand total of $2,231,237.88 for
the period covering March 28, 2019 to April 10, 2019.
Rev iewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:April 15, 2019 Item Numb er:CA.D
Page 15 of 65
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1725
Date:
April 9, 2019
Department:
Public Works
Attachments:
Budget S tatus S heet
Vicinity Map
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council approve Change Order No. 1 in the amount not to exceed $165,878.00 to
Contract No. 18-09 f or work on Project No. CP1725, 2018 Citywide Patch and Overlay
Project.
Background Summary:
The purpose of this project is to rehabilitate and preserve the existing pavement at several
different locations throughout the City of Auburn. The major items of work include grinding
and overlaying 6.55 lane-miles of Arterial and Collector streets, pavement patching on 0.44
miles of Arterial roadway, constructing a thin asphalt overlay treatment on 3.28 lane-miles of
local streets, and upgrading 39 ADA ramps.
Change Order No. 1 will allocate additional contract f unds to address discrepancies between
the quantities estimated during design and the actual quantities realized in the field. Quantity
overruns have been realized for payment items related to cement concrete, curb ramp areas
and removal of concrete. The quantity overruns can be attributed to large areas of sidewalk
which were not originally anticipated to require repair, but during field inspections were
determined to require replacement to address ADA requirements and reduce potential
hazards.
The existing Project Contingency of $47,362.00 in the 103 Local Street Fund will be used to
f und a portion of the not to exceed Change Order No. 1 amount of $165,878.00, with the
remainder coming f rom the remaining authorized construction contingency.
Rev iewed by Council Committees:
Councilmember:Staff:Gaub
Meeting Date:April 15, 2019 Item Numb er:CA.E
Page 16 of 65
Page 17 of 65
Project No: CP1725 Project Title:
Project Manager: Jai Carter
Project Initiation
Project Initiation (PMP) Date: January 31, 2018 Final Design
Advertisement Date: __June 14, 2018______ Check in
Award Date: __June 25, 2018_________ Change Order Approval
Contract Final Acceptance
Funding 2017 2018 2019
Future Years Total
103 Fund - Local Street Preservation 0 399,400 450,600 0 850,000
105 Fund - Arterial Street Preservation 0 883,749 861,251 0 1,745,000
Total 0 1,283,149 1,311,851 0 2,595,000
Activity 2017 2018 2019
Future Years Total
Design Engineering - City Costs 0 27,510 0 0 27,510
Construction Contract 0 1,235,136 1,135,195 0 2,370,332
Change Order No.1 0 0 165,878 0 165,878
Authorized Construction Contingency Remaining 0 0 0 0 0
Materials Testing 0 4,071 5,930 0 10,000
Construction Engineering 0 16,432 4,848 0 21,280
Total 0 1,283,149 1,311,851 0 2,595,000
2017 2018 2019
Future Years Total
*103 Funds Budgeted ( )0 (399,400) (450,600) 0 (850,000)
103 Funds Needed 0 399,400 450,600 0 850,000
*103 Fund Project Contingency ( )0 (0) 0 0 0
103 Funds Required 0 0 0 0 0
2017 2018 2019
Future Years Total
*105 Funds Budgeted ( )0 (883,749) (861,251) 0 (1,745,000)
105 Funds Needed 0 883,749 861,251 0 1,745,000
*105 Fund Project Contingency ( )0 0 0 0 0
105 Funds Required 0 0 0 0 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
105 Fund - Arterial Street Preservation
103 Fund - Local Street Preservation
BUDGET STATUS SHEET
2018 Citywide Patch and Overlay Project
Updated: April 22, 2019
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
H:\PROJ\CP1725 - 2018 Citywide Patch and Overlay Project\3.00 Project Management\3.20 Budget\CP1725
BudgetStatusSheet.xls 1 of 1Page 18 of 65
Lakeland Hills WayDeep PatchBetween Mill Pond Drive and57th Dr SE$246KLea Hill Overlay AreaPatch and Thin OverlayLocal Street Preservation Fund$410KWest Hill Overlay AreaThin OverlayLocal Street Fund (103)$337KTerrace View DriveGrind and InlayBetween R St NW & W St NW$329KR St SE & Auburn- BlackDiamond RdGrind and OverlayBetween East Main St & T St SE$178KAuburn Way NGrind and OverlayBetween 45th St NE & S277th St$592K2018 Arterial Preservation Program Proposed Citywide Patch and Overlay Project Streets CITYWIDE2018 Local Preservation Program Proposed Local Street Preservation8th St NEGrind and OverlayBetween Auburn Way N and M St NE$222KCP1725 - 2018 CITYWIDE PATCH ANDOVERLAY PROJECTPage 19 of 65
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1802
Date:
April 2, 2019
Department:
Public Works
Attachments:
Budget S tatus S heet
Bid Tab Summary
Vicinity Map
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council award Contract No. 19-01, to McClure and Sons, Inc. on their low bid of
$832,159.00 plus W ashington State sales tax of $83,215.90 for a total contract price of
$915,374.90 for Project No. CP1802, Green River Pump Station Emergency Power Project.
Background Summary:
The City received f our (4) responsive bids and the low bid was approximately 6.14% below
the engineer’s estimate. Staf f has performed ref erence checks and other verif ications to
determine that McClure and Sons, Inc. meets the responsible bidding criteria and
recommends award.
The purpose of the project is to provide backup power using the engine generator at Well
#5B, construct a generator building, install a f uel tank to supply fuel to the engine generator,
modify the existing electrical system to accommodate the new generator and install
stormwater management f acilities for new and existing storm runoff.
Construction is expected to begin in May 2019 and be completed by November 2019.
A project budget contingency of $84,588.00 remains in the 460 W ater Fund.
Rev iewed by Council Committees:
Councilmember:Staff:Gaub
Meeting Date:April 15, 2019 Item Numb er:CA.F
Page 20 of 65
Project No: CP1802 Project Title:
Project Manager: Luis Barba
Project Update
Project Initiation (PMP) Date: : 1/23/2017 Permision to Advertise
Advertisement Date: 3/7/2019 Contract Award
Award Date: 4/15/2019 Change Order Approval
Contract Final Acceptance
Funding 2018 (Actual)2019 2020
Future Years Total
460 Fund - Water 380,000 1,035,000 0 0 1,415,000
Total 380,000 1,035,000 0 0 1,415,000
Activity 2018 (Actual)2019 2020
Future Years Total
Design Engineering - City Costs 24,265 20,735 0 0 45,000
Design Engineering - Consultant Costs 169,450 55,550 0 0 225,000
Permitting 0 1,000 0 0 1,000
Construction Contract Bid 0 915,375 0 0 915,375
Authorized Construction Contingency (10%) 0 91,537 0 0 91,537
Other 0 2,500 0 0 2,500
Construction Engineering - City Costs 0 30,000 0 0 30,000
Construction Engineering - Consultant Costs 0 20,000 0 0 20,000
Total 193,715 1,136,697 0 0 1,330,412
2018 (Actual)2019 2020
Future Years Total
*460 Funds Budgeted ( ) (380,000) (1,035,000) 0 0 (1,415,000)
460 Funds Needed 193,715 1,136,697 0 0 1,330,412
*460 Fund Project Contingency ( )(186,285) 0 0 0 (84,588)
460 Funds Required 0 101,697 0 0 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
ENG-270, Revised 12/17
460 Water Budget Status
BUDGET STATUS SHEET
Green River Pump Station Emergency Power
Updated:April 1, 2019
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
H:\PROJ\CP1802-Green River Pump Station Emerg. Power\3.00 Project Management\3.20 Budget\CP1802-
Budgetstatusheet_rv1.xlsx 1 of 1Page 21 of 65
B asic B I D Am ount T otal B I D Am ount Tot al B ID S pr e ad $Tot al B ID S pre ad %
LOW B ID D ER :McClur e and Sons, Inc.$8 3 2,1 59.00 $91 5,3 74.90 -$59 ,86 1.8 6 -6.1 4%
Sec ond Bidder:North east Elec tric , L LC $836,250.00 $919,875.00 -$55,361.76 -5.68%
B asic B ID
(T ax not inc lude d)
T otal B ID
(Inc luding t ax )
1.M c C lu re an d So n s, In c .$832,159.00 $915,374.90
2.North east Elec tric , LL C $836,250.00 $919,875.00
3.A w ard C o n struc tion , Inc .$867,735.00 $954,508.50
4.Pease & Son s, In c .$884,741.80 $973,215.99
NO TE: A n ev aluation of w hether a bidder is responsible or n on-respon sible w as on ly m ade f or the low bidder. T his does n ot ind ic ate, on e w ay or th e oth er, how oth er bidders w ould be c onsidered if th ey w ere th e low bidder.
Bid Tabulation - Bid Totals Summary
P rojec t: C P1802, Green Riv er Pu m p Station Em ergenc y P ow er , 19-01
P rep ared By : C ity of A u bu rn
B id Date: M arc h 28, 2019
W /O Tax Inc. Tax
ENG INEER 'S ES TIMATE:$8 8 6,5 78.87 $9 75,236 .76
A VERA GE BID A M OUN T :$855,221.45 $940,743.60
(not including t ax )
3/29/2019 Page 4/4
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0.1
NAD_1983_StatePlane_Washington_North_FIPS_4601_Feet
Miles0.10.10
CP1802 Vicinity Map 11/16/2017Printed Date:
Map Created by City of Auburn eGIS
Imagery Date: May 2015
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes
no warranty as to its accuracy.
Page 23 of 65
--------------------------------
Resolution No. 5414
March 12, 2019
Page 1 of 2 Rev. 2018
RESOLUTION NO. 5414
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE AN INTERGOVERNMENTAL LAND TRANSFER
AGREEMENT BETWEEN THE CITY OF AUBURN AND
KING COUNTY FOR THE TRANSFER OF DRAINAGE
FACILITIES, PROPERTIES, AND EASEMENTS AND TO
ACCEPT THE LAND TRANSFER.
WHEREAS, King County owns drainage properties located within the City of
Auburn, those properties serve City of Auburn residents, and the City of Auburn currently
maintains and operates those drainage properties;
WHEREAS, it is in the public’s best interest that King County transfer ownership
of the drainage properties and any accompanying access and/or drainage easements to
the City of Auburn.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Mayor is authorized to execute an Intergovernmental Land
Transfer Agreement between the City and King County, which agreement will be in
substantial conformity with the agreement attached as Exhibit A.
Section 2. The Mayor is authorized to accept the land transfer and implement
those administrative procedures necessary to carry out the directives of this legislation.
//
//
//
Page 24 of 65
--------------------------------
Resolution No. 5414
March 12, 2019
Page 2 of 2 Rev. 2018
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
Dated and Signed this _____ day of _________________, 2019.
CITY OF AUBURN
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Steven L. Gross, City Attorney
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5417
Date:
April 3, 2019
Department:
Public Works
Attachments:
Res olution No. 5417
Exhibits A, B and C
Staff Report
Vicinity Map
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council adopt Resolution No. 5417.
Background Summary:
The property owner of 733 10th Street NE, Steve Margo, has applied to the City for vacation
of right-of -way located north of his property and east of Auburn W ay North, shown on Exhibit
“B” and Exhibit “C”. The applicant currently owns adjacent parcels #3339900766 and
3339900761 to the south and is proposing to incorporate the right-of-way into his multifamily
property so that he can continue to utilize it f or additional parking, storage and garbage and
recycling pickup for the multifamily buildings.
The application has been reviewed by City staf f and utility purveyors who have an interest in
this right-of -way. Through this review City staff has determined that the right-of -way is not
necessary to meet the needs of the City and could be vacated.
Resolution No. 5417, if adopted by City Council, sets the date of the public hearing f or
Vacation No. V2-18 f or May 20, 2019.
Rev iewed by Council Committees:
Councilmember:Staff:Gaub
Meeting Date:April 15, 2019 Item Number:RES.B
Page 39 of 65
----------------------------
Resolution No. 5417
ROW Vacation V2-18
March 19, 2019
Page 1
RESOLUTION NO. 5417
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, SETTING A PUBLIC HEARING TO
CONSIDER THE VACATION OF RIGHT-OF-WAY NORTH OF
10TH STREET NE AND EAST OF AUBURN WAY NORTH,
WITHIN THE CITY OF AUBURN, WASHINGTON.
WHEREAS, the City of Auburn, Washington, has received a petition signed by
owners of at least two-thirds (2/3) of the property abutting right-of-way located north of 733
10th Street NE and east of Auburn Way North, within the City of Auburn, Washington,
requesting that the same be vacated; and,
WHEREAS, pursuant to Section 35.79.010 of the Revised Code of Washington, a
hearing on such vacation shall be set by Resolution, with the date of the hearing being not
more than sixty (60) days nor less than twenty (20) days after the date of passage of the
Resolution;
WHEREAS, this Resolution is consistent with Auburn City Code 12.48.070 and calls
for a public hearing to consider the proposed vacation.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That a hearing on the vacation of right-of-way located north of 733 10th
Street NE and east of Auburn Way North, within the City of Auburn, Washington, legally
described as follows:
The north 30 feet of lots 38, 39 and 40, block 15, C.D. Hillman’s
Auburndale Addition to the City of Seattle, Division No. 2,
Page 40 of 65
----------------------------
Resolution No. 5417
ROW Vacation V2-18
March 19, 2019
Page 2
According to the Plat thereof recorded in Volume 13 of Plats,
Page 92, Records of King County, Washington.
[Also identified as Exhibit A.]
and as shown on the document attached , marked as Exhibit “B” and Exhibit “C”, is set for
7:00 p.m. on the 20th day of May, 2019, at the City Council Chambers at 25 West Main
Street, Auburn, Washington, 98001, with all persons wishing to speak to the vacation at the
public hearing being invited to attend.
Section 2. The Mayor is authorized to implement administrative procedures
necessary to carry out the directives of this legislation, including posting notice of the
public hearing as required by State law and City Ordinance.
Section 3. This Resolution shall be in full force in effect upon passage and
signatures.
DATED and SIGNED this day of , 2019.
CITY OF AUBURN
______________________________________
NANCY BACKUS, MAYOR
ATTEST:
__________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
__________________________
Steven L. Gross, City Attorney
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1 of 3
4/3/2019
V2-18 Staff Report
RIGHT-OF-WAY VACATION
STAFF REPORT
Right-of-Way (ROW) Vacation Number V2-18
Applicant: Steve Margo
Property Location: Right-of-Way located north of 733 10th St NE.
Description of right-of-way:
The ROW proposed for vacation consists of unopened ROW north of 733 10th Street NE
and east of Auburn Way North. The proposed ROW is adjacent to Parcel No.
3339900766 and 3339900761 to the south which are owned by the applicant, Parcel
No. 20100922001 to the north and west which are owned by AutoZone, and Parcel No
3339900754 to the east which is owned by a private citizen. The total proposed ROW
vacation area is approximately 3,600± square feet.
The ROW was originally Quit Claim Deeded to the City of Auburn for street purposes on
May 13, 1966. The ROW has never been opened to the public for street purposes and
it appears that the City has never maintained the area as ROW or for any public use.
See Exhibits “A”,“B”, and “C” for legal description and survey.
Proposal:
The Applicant proposes that the City vacate the above described right-of-way so that
they can continue to utilize it for additional parking, storage and garbage and recycling
pickup area for their multi-family buildings.
Applicable Policies & Regulations:
• RCW’s applicable to this situation - meets requirements of RCW 35.79.
• MUTCD standards - not affected by this proposal.
• City Code or Ordinances - meets requirements of ACC 12.48.
• Comprehensive Plan Policy - not affected.
• City Zoning Code - not affected.
Public Benefit:
• The vacated area may be subject to property taxes.
• The street vacation decreases the Right-of-Way maintenance obligation of the
City.
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V2-18 Staff Report
Discussion:
The vacation application was circulated to Puget Sound Energy (PSE), Comcast,
CenturyLink, and City staff.
1. Puget Sound Energy (PSE) – PSE has no facilities located within the proposed
vacation area and no need for any easement reservation.
2. Comcast – No comments received.
3. Water – Water does not require any easements for the proposed vacation.
4. Sewer – There are no sewer facilities and no objection to the proposed vacation.
5. Storm –Storm has no comments and does not require any easements for the
proposed vacation.
6. Transportation – No comments.
7. Planning – Zoning for the ROW is the same as the applicant parcels so if
approved and if the ROW attaches to the applicant parcels a change to the
zoning maps is not required. Additionally, should the applicant wish to improve
the area in the future they should check with the City first to avoid any potential
code enforcement actions prior to undertaking any modifications.
8. Fire – Fire department turn around for the Pinehurst Manor Apartments must be
maintained if the vacation is approved.
9. Police – No comments.
10. Streets – No comments.
11. Construction –No comments.
12. Innovation and Technology – No comments
Assessed Value:
ACC 12.48.085 states “The city council may require as a condition of the ordinance that
the city be compensated for the vacated right-of-way in an amount which does not
exceed one-half the value of the right-of-way so vacated, except in the event the subject
property or portions thereof were acquired at public expense or have been part of a
dedicated public right-of-way for 25 years or more, compensation may be required in an
amount equal to the full value of the right-of-way being vacated. The city engineer shall
estimate the value of the right-of-way to be vacated based on the assessed values of
comparable properties in the vicinity. If the value of the right-of-way is determined by
the city engineer to be greater than $2,000, the applicant will be required to provide the
city with an appraisal by an MAI appraiser approved by the city engineer, at the
expense of the applicant. The city reserves the right to have a second appraisal
performed at the city’s expense.”
RCW 35.79.030 states the vacation “shall not become effective until the owners of
property abutting upon the street or alley, or part thereof so vacated, shall compensate
such city or town in an amount which does not exceed one-half the appraised value of
the area so vacated. If the street or alley has been part of a dedicated public right-of-
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V2-18 Staff Report
way for twenty-five years or more, or if the subject property or portions thereof were
acquired at public expense, the city or town may require the owners of the property
abutting the street or alley to compensate the city or town in an amount that does not
exceed the full appraised value of the area vacated.”
An appraisal by an MAI appraiser of the subject right-of-way was submitted by the
applicant. The City reviewed and accepted the appraisal.. The appraisal values the
right-of-way at highest and best use of assemblage with abutting parcels at $36,000.00.
Recommendation:
Staff recommends that the street vacation be granted with no conditions and that
compensation not be required as the right-of-way was acquired through Quit Claim
Deed at no cost to the City and it has never been opened for public or street use or
maintained by the City.
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166.7
NAD_1983_StatePlane_Washington_North_FIPS_4601_Feet
Feet166.783.30
1:1,000
Right-of-Way Vacation #V2-18
1in =83 ft
4/1/2019Printed Date:
Map Created by City of Auburn eGIS
Imagery Date: May 2015
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy. Page 48 of 65
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5420
Date:
April 9, 2019
Department:
Public Works
Attachments:
Res olution No. 5420
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council adopt Resolution No. 5420.
Background Summary:
Resolution No. 5420 authorizes the City to submit an application f or and, if awarded, to
accept W SDOT grant f unds f or the construction of Project CP1516, Auburn Municipal Airport
Runway 16-34 Extension.
The project will improve aircraft safety and the ability to accommodate the current and
f orecast fleet of multi-engineer piston aircraf t f or both takeoff and accelerated-stop distances
by providing additional runway length. Grant f unding from the Federal Aviation Administration
(FAA) and the W ashington State Department of Transportation, Aviation Division (WSDOT) is
available to support the construction of this project. However, bef ore the WSDOT, Aviation
Division is able to award these funds, a resolution must be approved by the City including a
specific statement of support.
The cost of the construction is estimated to total up to $2,700,000. Funding is anticipated to
be as follows:
Source Amount Percentage
Federal Funds (FAA) $2,700,000 90.0%
Local Funds (Airport Fund #465) $150,000* 5.0%
State Funds (WSDOT) $150,000 5.0%
Total $3,000,000 100.0%
*If WSDOT grant f unding is not awarded, the City's share would increase to $300,000, or
10% of the total project cost.
Rev iewed by Council Committees:
Councilmember:Staff:Gaub
Meeting Date:April 15, 2019 Item Number:RES.C
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--------------------------------
Resolution No. 5420
April 8, 2019
Page 1 of 4 Rev. 2018
RESOLUTION NO. 5420
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE CITY TO APPLY
FOR AND, IF AWARDED, TO ACCEPT GRANT FUNDS IN THE
AMOUNT OF UP TO $150,000.00 FROM THE WASHINGTON
STATE DEPARTMENT OF TRANSPORTATION, AVIATION
DIVISION, TO PERFORM THE CONSTRUCTION OF THE
AUBURN MUNICIPAL AIRPORT RUNWAY ENHANCEMENT
PROJECT FOR THE AUBURN MUNICIPAL AIRPORT AND
AUTHORIZING THE EXECUTION OF THE GRANT AGREEMENT
THEREFORE
WHEREAS, the completion of the construction of the Auburn Municipal
Airport Runway Enhancement project (Runway Enhancement Project) at the
Auburn Municipal Airport is a necessary part of responsible airport facility
management and maintenance, and ensures the continued usability and safety
of the runway surfaces for aircraft use; and
WHEREAS, the Runway Enhancement Project is an integral part of the
most recent Airport Master Plan, which was approved by the Federal Aviation
Administration and the Washington State Department of Transportation, Aviation
Division; and
WHEREAS, the City of Auburn plans to submit to the Federal Aviation
Administration a request for federal grant funds for 2019 in the amount of up to
Two Million Seven Hundred Thousand Dollars ($2,700,000.00), to be used
towards the construction for the Runway Enhancement Project; and
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--------------------------------
Resolution No. 5420
April 8, 2019
Page 2 of 4 Rev. 2018
WHEREAS, The City Council adopted Resolution 5359 on April 2, 2018,
which expressed the Council’s support for the design, land acquisition, and
construction for the Auburn Municipal Airport Runway Enhancement project,
authorized the application for grant funds in the amount of $136,110.00, and
authorized the expenditure of matching funds; and,
WHEREAS, the City of Auburn also has plans to apply to the Washington
State Department of Transportation, Aviation Division, for a matching grant of up
to One Hundred and Fifty Thousand Dollars ($150,000.00) or 5.0% of the total
cost of the Runway Enhancement Project to be used for the construction phase
of the project; and
WHEREAS, the City of Auburn has available, and is willing to provide, up
to One Hundred and Fifty Thousand Dollars ($150,000.00) which is 5% of the
funds needed as the City’s local match for the Runway Enhancement Project.
Alternatively, the City of Auburn has available, and is willing to provide, up to
Three Hundred Thousand Dollars ($300,000.00) which is 10% of the funds
needed as the City’s local match for the Runway Enhancement Project if the
requested Washington State Department of Transportation Aviation Division
grant funds are not awarded; and
WHEREAS, the Washington State Department of Transportation Aviation
Division, requires a resolution from the City of Auburn expressing support of the
Runway Enhancement Project prior to award of state grant funding; and
Page 52 of 65
--------------------------------
Resolution No. 5420
April 8, 2019
Page 3 of 4 Rev. 2018
WHEREAS, by virtue of this Resolution the City Council finds that the
Runway Enhancement Project will benefit the health, safety and welfare of the
residents of the City of Auburn by improving and supports the Runway
Enhancement Project.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, RESOLVES as follows:
Section 1. The Auburn City Council expresses its support for construction
of the Runway Enhancement Project and authorizes the City’s expenditure of up
to One Hundred and Fifty Thousand Dollars ($150,000.00) as its 5% match of the
funds needed to complete this construction. Alternatively, the Auburn City Council
authorizes the City’s expenditure of up to Three Hundred Thousand Dollars
($300,000.00) if the requested Washington State Department of Transportation
Aviation Division grant funds are not awarded.
Section 2. The Mayor is authorized to apply for the Washington State
Department of Transportation Aviation Division grant, to accept this grant if
awarded, and to enter into contracts to expend the grant funds. The Mayor is
authorized to implement administrative procedures necessary to carry out the
directives of this legislation.
Section 3. This Resolution will take effect and be in full force on passage
and signatures.
Page 53 of 65
--------------------------------
Resolution No. 5420
April 8, 2019
Page 4 of 4 Rev. 2018
Dated and Signed this _____ day of _________________, 2019.
CITY OF AUBURN
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Steven L. Gross, City Attorney
Page 54 of 65
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5422
Date:
April 10, 2019
Department:
Police
Attachments:
Res olution 5422
Draft Agreement
Budget Impact:
Current Budget: $0
Proposed Revision: +
60,000
Revised Budget: $0
Administrativ e Recommendation:
Approve Resolution 5422
Background Summary:
The City has provided law enforcement support to the Auburn School District for several
years. Council approved two officers in the 2019-2010 budget. However, this year, the
District has asked the City to provide a third of f icer. This change requires Council's approval.
The District pays 70% of each officer's salary and benef its. As consideration f or the third
officer, the District is also making a one-time payment for equipment
Rev iewed by Council Committees:
Councilmember:Staff:Pierson
Meeting Date:April 15, 2019 Item Numb er:RES.D
Page 55 of 65
----------------------------
Resolution No. 5422
March 19, 2019
Page 1
RESOLUTION NO. 5422
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
NEGOTIATE, EXECUTE, AND ADMINISTER THE AUBURN
SCHOOL DISTRICT SCHOOL RESOURCE OFFICER
AGREEMENT.
WHEREAS, the Auburn School District has requested that the City of Auburn Police
Department provide law enforcement support to the District’s staff and students;
WHEREAS, the Auburn School District will compensate the City of Auburn for law
enforcement resources designated under this Agreement including reimbursing the City
seventy percent (70%) of the City’s cost for each School Resource Officer and associated
benefits and the District will make a one-time payment to the City of $60,000 for law
enforcement equipment;
WHEREAS, the City Administration and staff recommend Council authorize the
Mayor to negotiate, execute, and administer the Agreement on behalf of the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor is authorized to negotiate, execute, and administer the
Auburn School District School Resource Officer Agreement, which Agreement shall be
substantially in the form of the attached as Exhibit A.
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this legislation.
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----------------------------
Resolution No. 5422
March 19, 2019
Page 2
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
DATED and SIGNED this day of , 2019.
CITY OF AUBURN
______________________________________
NANCY BACKUS, MAYOR
ATTEST:
__________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
__________________________
Steven L. Gross, City Attorney
Page 57 of 65
AGREEMENT BETWEEN AUBURN POLICE DEPARTMENT
AND AUBURN SCHOOL DISTRICT FOR
SCHOOL RESOURCE OFFICER SERVICES
Page 1
AGREEMENT BETWEEN THE CITY OF AUBURN
AND AUBURN SCHOOL DISTRICT NO. 408
RELATING TO LAW ENFORCEMENT (SCHOOL RESOURCE OFFICER) SERVICES
THIS AGREEMENT made and entered into on this _______ day of ________________,
2019, by and between the City of Auburn; a municipal corporation of the State of Washington
(the "City”), and Auburn School District No. 408 (the "School District”).
RECITALS:
1. The School District is in need of School Resource Officer services for its students and
staff in the incorporated city limits of the City of Auburn
2. The City has agreed to provide three (3) Auburn Police Department Officers to serve as
School Resource Officers to students and staff within the Auburn School District and it has
resources to provide such services on the terms and conditions in this Agreement.
3. The Auburn School District has agreed to a one-time capital contribution to add to the
vehicle fleet of the Auburn Police Department in order to meet the standards of service desired
by the School District under this Agreement.
AGREEMENT:
In consideration of the mutual promises contained in this Agreement, the parties agree as
follows:
1. CITY RESPONSIBILITIES:
As permitted by resources, the City will provide the following services within the School District
during the course of the official school year.
1.1. School Resource Officer Services. The City will provide three full-time
commissioned police officers dedicated to serve the School District during the school year.
General Police Services will be provided on days that school is in session from the first official
school day until the last official school day. These officers will be referred to as School Resource
Officers (SRO’s) and will provide general law enforcement services within the School District, as
detailed in the attached Exhibit A.
1.2. Support Services. The City will provide the SRO’s with the same level of support
services available to existing police officers including legal advisement, planning and statistics,
training, accounting, payroll, personnel, labor relations, media relations, fleet control, radio
maintenance, purchasing, records, inspections - internal investigations, and general Auburn
Police Department support. Such support services will include the legal services of the Auburn
City Attorney relating to enforcement of municipal criminal and traffic codes or prosecutions
arising from those codes. Such legal support services for the SRO’s will be consistent with
Page 58 of 65
AGREEMENT BETWEEN AUBURN POLICE DEPARTMENT
AND AUBURN SCHOOL DISTRICT FOR
SCHOOL RESOURCE OFFICER SERVICES
Page 2
general legal services provided to the Auburn Police Department and Auburn Police Officers.
Prosecution services will only extend to municipal court matters. All other prosecution matters
will be referred to the appropriate county prosecutor.
2. ORGANIZATIONAL DETAIL/MANAGEMENT STRUCTURE:
The City will provide the services identified in Section 1 through the following organization.
2.1. Specifically identified SRO’s will be selected and assigned by the Auburn Police
Department with consideration to the input from the School District Superintendent or designee.
The continued assignment of the SRO’s will be subject to satisfactory performance, as
determined by the City in consultation with the School District.
2.2. The SRO’s will respond to day-to-day law enforcement concerns.
2.3. The SRO’s will be available to the School District during the hours students are in
school. Any scheduled work outside of normal operating hours, such as school events and
meetings, must be mutually agreed upon by the City and the District prior to scheduling. The
School District will provide office space for the SRO’s as needed.
2.4. Each SRO assigned work pursuant to this contract is subject to call back by the
City's Chief of Police or the Chief's designee at any time for emergencies, special assignment,
or overtime duty. This assignment will not infringe or interfere with this obligation.
2.5. The SRO’s regularly-assigned shift will be on weekdays during normal school
hours. Changes to that schedule require a minimum of seven days’ notice and all scheduling
and overtime assignments are subject to the terms and conditions of the City’s collective
bargaining agreement. The SRO will not be available to the School District during weekends,
holidays, or school breaks unless prior approval is granted by the City.
3. PERSONNEL AND EQUIPMENT:
The City will provide the services identified in this Agreement as an independent contractor and
retains full employment control over the SRO’s. The City retains complete control of any
personnel related issues, supervision, standards of performance, discipline and all other
employment related issues associated with the SRO’s.
3.1. All SRO’s are employees of the City at all times.
3.2. All liabilities for salaries, wages, and benefits arising from the performance of the
law enforcement services provided by the City is the responsibility of the City.
3.3. The City will furnish all personnel, resources, and materials the City deems as
necessary to provide the appropriate level of law enforcement service, including the Officer’s
Page 59 of 65
AGREEMENT BETWEEN AUBURN POLICE DEPARTMENT
AND AUBURN SCHOOL DISTRICT FOR
SCHOOL RESOURCE OFFICER SERVICES
Page 3
uniform and all necessary vehicles.
3.4. In the event that a designated SRO is absent from his or her post, the City has no
obligation to fill that post with another officer.
3.5. The City may temporarily re-assign the SRO’s to other duties as needed to address
law enforcement occurrences or demands and emergency situations, as determined by the Chief
of Police.
3.6. The SRO’s engaged in this assignment are obligated to discharge all duties of their
office and to adhere to City and Police Department policies and procedures at all times. Such
officers shall obey, uphold, and enforce the laws of the City and the State of Washington and
the Constitutions of the State of Washington and the United States of America at all times. Such
officers shall understand that while they are on an SRO assignment under this contract, they
remain under the exclusive direction and control of the City and any discipline issues will be
handled by the City. Police officers performing work pursuant to this contract shall only provide
law enforcement/ peacekeeping services as specified in Section 1.1 of this contract.
4. COMPENSATION:
4.1. To facilitate the appropriate level of support for the SRO’s, within thirty (30) days
of signing this Agreement the Auburn School District will compensate the City of Auburn Police
Department sixty thousand dollars ($60,000) for the purchase of equipment to be designated for
the School Resource Officer and which will be held as property of the City of Auburn. The
Auburn Police Department will have all rights to own, possess, and use all equipment assigned
to the SRO for any law enforcement purposes.
4.2. In support of this program for the SRO’s assigned, the School District agrees to
reimburse the City seventy percent (70%) of the City’s cost of the SRO salary and benefits, and
to reimburse the City one hundred percent (100%) of any overtime costs incurred associated
with work under this Agreement. Overtime costs include salaries, wages, and benefits. The
amount owed for services will be calculated by the City, and will be in conformity with the
provisions of Exhibit B.
4.3. The City will invoice the District one-ninth of the annual contract cost over a nine
month period beginning on the fifteenth day of September (9/15) each year. The District will be
invoiced for any overtime incurred by the SRO’s in the subsequent month. Any overtime incurred
May through August will be invoiced on the 15th day of the subsequent month. Payment is due
to the City within 30 days of invoicing.
4.4. An estimate of the cost will be provided to the School District by June 1, prior to
the start of the September 1 fiscal year. This estimate will be updated based on the assigned
officers contractual wages, salary and benefits package. When labor contracts are settled, the
City will provide updated labor costs for the SRO’s, including any retroactive payment costs,
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AGREEMENT BETWEEN AUBURN POLICE DEPARTMENT
AND AUBURN SCHOOL DISTRICT FOR
SCHOOL RESOURCE OFFICER SERVICES
Page 4
within 30 days of settled contracts. The additional annual impact, if any, will be added and
prorated through the remaining months of the annual contract payment schedule.
5. SCHOOL DISTRICT RESPONSIBILITIES:
In support of the City providing the services described above, the School District promises to
supply at its own cost and expense any special supplies, stationery, notices, forms and any
materials required to be issued in the name of the School District.
6. DURATION:
This agreement begins on April 1, 2019, and will remain in effect until terminated by either party.
Either party may terminate this agreement with 180 days’ written notice.
7. INDEMNIFICATION:
7.1. The City shall indemnify and hold harmless the School District and its officers,
agents, and employees, or any of them from any and all claims, actions, suits, liability, loss,
costs, expenses, and damages of any nature whatsoever, by reason of or arising out of any act
or omission of the City, its officers, agents, and employees, or any of them, in the performance
of this Agreement. In the event that any such suit is based upon such a claim, action, loss, or
damage is brought against the School District, the City shall defend the same at its sole cost
and expense; provided, that the School District reserves the right to participate in such suit if any
principle of governmental or public laws is at issue. If final judgment be rendered against the
School District and its officers, agents, and employees, or any of them, or jointly against the
School District and the City and their respective officers, agents, and employees, or any of them,
the City shall satisfy the same.
7.2. In executing this agreement, the City does not assume liability or responsibility for
or in any way release the School District from any liability or responsibility which arises in whole
or in part from the existence or effect of School District policies, procedures, rules, or regulations.
If any cause, claim, suit, action, or administrative proceeding is commenced in which the
enforceability and/or validity of any such School District policy, procedure, rule, or regulation is
principally at issue, the School District shall defend the same at its sole expense and if judgment
is entered or damages are awarded against the School District, the City or both, the School
District shall satisfy the same, including all chargeable costs and attorney's fees.
7.3. The School District shall indemnify and hold harmless the City and its officers,
agents and employees, or any of them, from any and all claims, actions, suits, liability, loss,
costs, expenses, and damages of any nature whatsoever, by reason of or arising out of any act
or omission of the School District, its officers, agents, and employees or any of them, relating to
or arising out of the performance of this Agreement. In the event that any suit based on such a
claim, action, loss, or damage is brought against the City, the School District shall defend the
same at its sole costs and expense; provided that the City retains the right but not the obligation
to participate in said suit if any principle of governmental law is at issue; and if final judgment be
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AGREEMENT BETWEEN AUBURN POLICE DEPARTMENT
AND AUBURN SCHOOL DISTRICT FOR
SCHOOL RESOURCE OFFICER SERVICES
Page 5
rendered against the City and the School District and their respective officers, agents, and
employees, or any of them, the School District shall satisfy the same.
7.4 In executing this agreement, the School District does not assume liability or
responsibility for or in any way release the City from any liability or responsibility which arises in
whole or in part from the existence or effect of City policies, procedures, rules or regulations. If
any cause, claim, suit, action or administrative proceeding is commenced in which the
enforceability and/or validity of any such City policy, procedure, rule or regulation is principally
at issue, the City shall defend the same at its sole expense and if judgment is entered or
damages are awarded against the City, the School District or both, the City shall satisfy the
same, including all chargeable costs and attorney's fees.
7.5 In the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of School District
and the City its officers, officials, employees, and volunteers, School District’s and the City’s
liability, including the duty and cost to defend, will be only to the extent of their negligence.
8. NON-DISCRIMINATION:
The City and the School District certify that they are Equal Opportunity Employers.
9. AUDITS AND INSPECTIONS:
The records and documents with respect to all matters covered by this contract shall be subject
to inspection, review, or audit by the City or School District during the term of this contract and
for three (3) years after termination.
10. AMENDMENTS:
The Agreement may be amended at any time by mutual written agreement of the parties.
11. ENTIRE AGREEMENT:
The parties agree that this Agreement is the complete expression of the terms hereto and any
oral representations or understanding not incorporated herein are excluded.
12. CONTRACT ADMINISTRATION:
The parties shall each appoint representatives to review contract performance and resolve
problems. Each party shall notify the other in writing of its designated representatives. The
representatives from the City will include the Auburn Police Department and City of Auburn
Finance Department. The contract administrators will meet as needed with either party
authorized to call a meeting with ten days written notice to the other.
13. SPECIAL DUTY TO SCHOOL DISTRICT OR OTHERS
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AGREEMENT BETWEEN AUBURN POLICE DEPARTMENT
AND AUBURN SCHOOL DISTRICT FOR
SCHOOL RESOURCE OFFICER SERVICES
Page 6
SRO's assigned to the District retain a primary obligation to the City, not the School District.
They are expected to discharge all duties of their office while performing pursuant to this contract
and will not perform any non-law enforcement - peacekeeping functions for the School District.
Furthermore, this contract and performance thereof by the City police officers shall not create
any special relationship with any person or specific duties to protect any persons from harm or
injury including the party signing this contract. The law enforcement - peacekeeping duties to be
performed pursuant to this contract are the same in extent and scope as those provided by police
officers to every member of the public.
14. MISCELLANEOUS:
Any problem which cannot be resolved by the parties' designated representatives shall be
referred to the chief executive officer of the School District and the Auburn Chief of Police for
settlement in accordance with the laws of the State of Washington.
IN WITNESS WHEREOF, the parties have executed this agreement.
CITY OF AUBURN
_________________________________
Nancy Backus, Mayor
Date: ____________________________
_________________________________
Auburn Police Chief
Date: ____________________________
Approved as to Form:
_________________________________
Auburn City Attorney
Date: ____________________________
AUBURN SCHOOL DISTRICT
_________________________________
Chief Executive Officer
Date: ____________________________
Approved as to Form:
_________________________________
School District Attorney
Date: ____________________________
Page 63 of 65
Exhibit A
Exhibit A
Services Provided:
The School Resource Officer will work with Auburn School District Administration to
identify the appropriate services that will be provided by the School Resource Officer.
Services may include the following:
1. Staff training on topics such as youth gangs, violence intervention, drug
identification, and intervention.
2. Assist in classroom instruction by discussing topics such as substance abuse
prevention, criminal and constitutional law, and personal protection.
3. Parent education on topics such as emerging youth issues related to violence,
substance abuse and the criminal justice system.
4. Building rapport with students through informal discussions and attendance at
school events (at the school's request, but not to replace security at such events).
5. Law Enforcement Assistance to Schools:
a. Assisting with issues such as truancy, child abuse, suicide and violence.
b. Providing law enforcement services on an as-needed basis.
c. Assist with staff in developing a site security plan.
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Exhibit B
Exhibit B
Cost for Services Provided by Officers:
The estimated costs are based on the 2019-2021 Auburn Police Guild Collective
Bargaining Agreement for an 8 year veteran officer receiving 3.5% Longevity, 6%
College Incentive. Overtime will be extra per Section 4.1 of this agreement. Upon
selection of the SRO’s, the below costs may increase/decrease based on the officer's
time and grade. Updated costs will be provided per Section 4 of this agreement
SRO ANNUAL CBA COSTS SCHOOL DISTRICT SHARE
Salary $100,276 $70,193
Salary $100,276 $70,193
Salary $100,276 $70,193
Benefits $46,668 $32,668
Benefits $46,668 $32,668
Benefits $46,668 $32,668
Total $308,583
Page 65 of 65