HomeMy WebLinkAboutAG-C-511 On-Call Geotechnical Services - GEODESIGN INCI" r
AGREEMENT FOR PROFESSIONAL SERVICES
AG -C-511
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Washington Municipal Corporation ("CITY") and GEODESIGN, INC.
whose address is 9450 SW Commerce Circle, Suite 300, Wilsonville, OR 97070,
("CONSULTANT.")
In consideration of the covenants and conditions of this Agreement, the parties
agree as follows:
1. SCOPE OF WORK.
The CONSULTANT, on a project basis, will be given individual task assignments
(see Exhibit A, Sample Task Assignment) for work related to On -Call Geotechnical
Services. These task assignments will describe the work to be completed, completion
dates, and compensation amount. An approved task assignment shall be required
between the CONSULTANT and the CITY prior to commencing any work for any
individual task.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
December 31, 2019 and can be amended by both parties for succeeding years.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by conditions
beyond the control of the CONSULTANT. A supplemental Agreement to extend the
established completion time must be signed before original completion date.
Agreement for Professional Services AG -C-511
ENG -181, Revised 9/18
January 30, 2019
Page 1 of 15
3. COMPENSATION.
The CONSULTANT shall be paid by the CITY based on the fees included for
each individual approved task assignment. These fees will be "not -to -exceed" lump
sum figures based on the Fee Schedule (Exhibit B). Compensation shall include all
consultant expenses including, but not limited to, overhead, profit, and direct non -salary
costs and shall not exceed that amount shown on each approved individual task
assignment for geotechnical services under this contract. The total amount of the
agreement shall not exceed $50,000.00
If services are required beyond those specified in the Scope of Work, and not
included in the compensation listed in this Agreement, a contract modification must be
negotiated and approved by the CITY prior to any effort being expended on those
services.
4. SUBCONTRACTING.
The CONSULTANT shall not subcontract for the performance of any work under
this AGREEMENT without prior written permission of the CITY. No permission for
subcontracting shall create, between the CITY and subcontractor, any contract or any
other relationship.
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non -salary costs and
fixed fee costs for the subconsultant shall be substantiated in the same manner as
outlined in Section 3. All subcontracts shall contain all applicable provisions of this
AGREEMENT.
Agreement for Professional Services AG -C-511
ENG -181, Revised 9/18
January 30, 2019
Page 2 of 15
5. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT is responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any negligent errors, omissions or other deficiencies in its plans,
designs, drawings, specifications, reports and other services required. The
CONSULTANT shall perform its services to conform to generally -accepted professional
engineering standards and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided in this Agreement, neither the CITY'S review, approval, or
acceptance of, nor payment for, any of the services shall be construed to operate as a
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
6. INDEMNIFICATION/HOLD HARMLESS.
The CONSULTANT shall defend, indemnify and hold the CITY, its officers,
officials, volunteers, and employees harmless from any and all claims, injuries,
damages, losses, or suits, including attorney fees, arising out of or resulting from the
acts, errors or omissions of the CONSULTANT in performance of this Agreement,
except for injuries or damages caused by the sole negligence of the CITY.
Should a court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to
persons or damages to property caused by or resulting from the concurrent negligence
of the CONSULTANT and the City, its officers, officials, employees, and volunteers, the
Agreement for Professional Services AG -C-511
ENG -181, Revised 9/18
January 30, 2019
Page 3 of 15
CONSULTANT's liability, including the duty and cost to defend, under this Agreement
shall be only to the extent of the CONSULTANT's negligence. The CONSULTANT
specifically and expressly agrees that this indemnification includes the CONSULTANT'S
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of
this indemnification. This waiver has been mutually negotiated by the parties. The
provisions of this section shall survive the expiration or termination of this Agreement.
7. INDEPENDENT CONTRACTORIASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided in this
Agreement. The parties agree that this Agreement may not be assigned in whole or in
part without the written consent of the CITY.
B. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property that may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
CONSULTANT shall obtain insurance of the types and in the amounts described
below:
a. Automobile Liability insurance covering all owned, non -owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
Agreement for Professional Services AG -C-511
ENG -181, Revised 9/18
January 30, 2019
Page 4 of 15
property damage of $1,000,000 per accident. Coverage shall be written on
Insurance Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, and personal injury and advertising injury, with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
The CITY shall be included as an additional insured under the
CONSULTANT'S Commercial General Liability insurance policy with respect
to the work performed for the CITY using the applicable ISO Additional
Insured endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington. If the consultant is a sole proprietor, the
parties agree that Industrial Insurance would be required if the
CONSULTANT had employees. However, the parties agree that a
CONSULTANT who has no employees would not be required to have
Worker's Compensation coverage.
d. Professional Liability insurance appropriate to the CONSULTANT'S
profession, with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit.
The insurance policies are to contain, or be endorsed to contain, the following
provisions:
a. The CONSULTANT'S Automobile Liability and Commercial General Liability
insurance coverage. shall be primary insurance as respects the CITY. Any
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Agreement for Professional Services AG -C-511
ENG -181, Revised 9/18
January 30, 2019
Page 5 of 15
insurance, self- insurance, or insurance pool coverage maintained by the
CITY shall be excess of the CONSULTANT'S insurance and shall not
contribute with it.
b. The CONSULTANT shall provide the Public Entity with written notice of any
policy cancellation within two business days of their receipt of such notice.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A:VII.
The CONSULTANT shall furnish the City with certificates of insurance and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage required by this
section, before commencement of the work. The CITY reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the CITY at
any time. The CITY will pay no progress payments under Section 3 until the
CONSULTANT has fully complied with this section.
Failure on the part of the CONSULTANT to maintain the insurance as required
shall constitute a material breach of contract. The CITY may, after giving five business
days' notice to the CONSULTANT to correct the breach, immediately terminate the
contract or, at its discretion, procure or renew insurance and pay any and all premiums
for that insurance. If the CONSULTANT does not repay the premiums on request of the
CITY,'the CITY will offset those costs against funds due the CONSULTANT from the
CITY.
If the CONSULTANT maintains higher insurance limits than the minimums shown
above, the CITY shall be insured for the full available limits of Commercial General and
Excess or Umbrella liability maintained by the CONSULTANT, irrespective of whether
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Agreement for Professional Services AG -C-511
ENG -181, Revised 9/18
January 30, 2019
Page 6 of 15
such limits maintained by the CONSULTANT are greater than those required by this
contract or whether any certificate of insurance furnished to the CITY evidences limits of
liability lower than those maintained by the Consultant.
9. NONDISCRIMINATION.
The CONSULTANT will not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, sexual
orientation, age, or where there is the presence of any sensory, mental or physical
handicap.
10. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that all drawings, computer discs, documents,
records, books, specifications, reports, estimates, summaries and such other
information and materials as the CONSULTANT may have accumulated, prepared or
obtained as part of providing services under the terms of this Agreement by the
CONSULTANT, shall belong to and shall remain the property of the CITY OF AUBURN.
In addition, the CONSULTANT agrees to maintain all books and records relating to its
operation and concerning this Agreement for a period of six (6) years following the date
that this Agreement is expired or otherwise terminated. The CONSULTANT shall allow
the CITY to inspect all documents held by the CONSULTANT and relating to this
Agreement upon good cause at any reasonable time within the six (6) year period. The
CONSULTANT also agrees to provide to the CITY, at the CITY'S request, the originals
of all drawings, documents, and items specified in this Section and information compiled
in providing services to the CITY under the terms of this Agreement.
Agreement for Professional Services AG -C-511
ENG -181, Revised 9/18
January 30, 2019
Page 7 of 15
11. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS -PRIMARY COVERED TRANSACTIONS.
The CONSULTANT certifies to the best of its knowledge and belief, that it and its
principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding the effective date of this
Agreement been convicted of or had a civil judgment rendered against them
for commission or fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state, or local)
transaction or contract under a public transaction; violation of federal or state
antitrust statues or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving
stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three-year period preceding the effective date of this
Agreement had one or more public transactions (federal, state, or local)
terminated for cause or default.
12. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party on twenty (20) days written
notice to the other party. In the event of termination due to the fault of other(s) than the
Agreement for Professional Services AG -C-511
ENG -181, Revised 9/18
January 30, 2019
Page 8 of 15
CONSULTANT, the CONSULTANT shall be paid by the CITY for services performed to
the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
13. GENERAL PROVISIONS.
13.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
13.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement, except with respect to claims which have been waived, will be
decided by a court of competent jurisdiction in King County, Washington.
13.3. If any dispute or conflict arises between the parties while this Agreement is
in effect, the CONSULTANT agrees that, notwithstanding such dispute or conflict, the
CONSULTANT shall continue to make a good faith effort to cooperate and continue
work toward successful completion of assigned duties and responsibilities.
13.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
13.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
Agreement for Professional Services AG -C-511
ENG -181, Revised 9/18
January 30, 2019
Page 9 of 15
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
13.6. All costs of enforcement, including reasonable attorney's fees, expenses
and court costs shall be paid to the substantially prevailing party.
13.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
13.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
13.9. This Agreement shall be administered by Kevin Lamb, P.E. on behalf of
the CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY.
Any written notices required by the terms of this Agreement shall be served on or
mailed to the following addresses:
City of Auburn
Attn: Matthew Larson, P.E.
25 W Main Street
Auburn WA 98001
Phone: 253-804-5032
E-mail: mlarson@auburnwa.gov
GeoDesign, Inc.
Attn: Kevin Lamb, P.E.
2502 Jefferson Ave.
Tacoma, WA 98402
Phone: 253-203-0095
E-mail: klamb@geodesigninc.com
13.10. All notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be delivered in person or sent by regular United
States mail, postage prepaid.
Any party may change their address by giving notice in writing to any other party.
13.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
Agreement for Professional Services AG -C-511
ENG -181, Revised 9/18
January 30, 2019
Page 10 of 15
CITY OF AUBURN
CWAM-)�MA%6
Na cy Back s, ayor
Date 1L' 14 IQ
APPROVED AS TO FORM:
Steve Gross, City Attorney
GEODESIGN, INC.
BY: /. 4�
Title: Principal
Federal Tax ID # 91-1780825
Agreement for Professional Services AG -C-511
ENG -181, Revised 9/18
January 30, 2019
Page 11 of 15
AGREEMENT #: AG-C-xxx
CONSULTANT:
PROJECT #/Name:
EXHIBIT A
TASK ASSIGNMENT
TASK #: xxx-xxxx-xxx
The general provisions and clauses of the Agreement referenced above shall be in full
force and effect for this Task Assignment.
Location of Project:
Maximum Amount Payable per this Task Assignment:
Completion Date:
Scope of Work:
Approvals
Consultant Project Manager:
Signature:
City Project Manager:
Signature:
City Mayor, if Task Assignment is over $5,000:
Signature:
Date:
Date:
Date:
Note: If this task assignment is over $25,000 then it must go before the appropriate
Committee and City Council for approval prior to the Mayor's signature.
Exhibit A - Task Assignment
Agreement No. AG -C-511
Page 1 of 1
EXHIBIT B
FEE SCHEDULE
Exhibit B - Fee Schedule
Agreement No. AG -C-511
Page 1 of 3
GEOTECHNICAL AND GEOLOGICAL SCHEDULE OF CHARGES EXHIBIT B
COMPENSATION
Our compensation will be determined on the basis of time and expenses in accordance with the following schedule unless
a fixed fee amount is so indicated in the proposal or services agreement. Contracted professional and technical services
will be charged at the applicable hourly rates as listed below. Staff time spent in depositions, trial preparation, and court or
hearing testimony will be billed at 1.5 to 2 times the below rates. Time spent in either local or inter -city travel, when travel
is in the interest of this contract, will be charged in accordance with the foregoing schedule; when traveling by public
carrier, a maximum charge of eight hours per day will be made. Current rates are as follows:
Personnel Hourly Rate
Personnel
Hourly Rate
Support Staff $ 72
Los Angeles Deputy Grading Inspector
$100
Project Assistant S 84
Technical Specialist 1
$135
Senior Project Assistant $ 91
Technical Specialist II
$149
Technician 1 $ 77
Senior Technical Specialist
$163
Technician II $ 89
Project Manager 1
$144
Senior Technician S 95
Project Manager II
$153
CAD $ 95
Senior Project Manager
$164
Staff I $ 99
Associate
$179
Staff II $113
Senior Associate
$191
Staff III 5125
Principal
$209
Equipment
Rate
Air compressor, generator (per day)
5
55
Cement amending field tool
5
22
Cement scale and pan (per day)
5
28
Core drill (per day)
S
221
Cross -hole sonic logger (CSL) (per day)
S
496
Data recorder (VW MiniLogger and vibrating wire piezometer)
$
12
Datalogger (per day; maximum S42 per week, maximum $105
per month)
S
12
Digital camera (per day)
S
11
Drilled shaft inspection camera (DSIC) (per day; maximum $1,874 per week)
$
992
Drive probe
5
11
Dynamic cone penetrometer (DCP) drive probe
S
105
Field California bearing ratio (CBR) equipment (per day)
$
243
Falling weight deflectometer (FWD) (per day)
$1,869
Falling weight deflectometer (FWD) with GPR (per day)
53,192
Geotech Field Equipment
S
11
Global positioning system (GPS) - differential (per day)
S
105
Global positioning system (GPS) - hand-held (per day)
$
32
Ground penetrating radar (GPR) - cart mounted (per day)
S
551
Ground penetrating radar (GPR) - truck mounted (per day)
51,323
Hand auger (per day)
S
39
Hydroacoustic monitoring equipment (per day)
S
276
Nuclear density gauge equipment (per hour)
S
11
Pile Driving Analyzer® (PDA) (per day)
5
551
Pile Integrity Tester (per day)
S
221
Resistivity meter (per day)
S
110
Slope inclinometer equipment (per casing)
5
160
Soil samples in brass or stainless sleeves (per sample)
$
11
Soil samples in rings (per sample)
5
11
Specialty software (MODFLOW, PLAXIS, Slope/W, etc., per hour)
$1 1 .55 -
55.65
Total Station - Survey Equipment (per hour)
S
55
Vehicle (company) usage (full day, plus $0.63 per mile charge)
S
22
Vehicle (personal) usage (per mile)
S
0.63
Vibrating wire piezometer
S
551
Vibration monitoring equipment (per day; maximum $278 per week, maximum $819 per month)
$
58
Reproduction
Black/White
Color
8 % x 1 1 (per finished page)
$ 0.10
$
0.16
11 x 17 (per finished page)
$ 0.20
S
0.32
C- or D -size plots (per finished plot)
525.00
$25.00
D -size scan
S112.50
OTHER SERVICES, SUPPLIES, AND SPECIAL TAXES
Outside services (equipment, supplies, and facilities not furnished in accordance with the above schedule, and any unusual
items of expense not customarily incurred in our normal operations) are charged at cost plus 12 percent. This includes
shipping charges, subsistence, transportation, printing and reproduction, miscellaneous supplies and rentals, surveying
services, drilling equipment, construction equipment, watercraft, aircraft, and special insurance that may be required.
Specialized equipment will be quoted on a per -job basis. In-house disposable field supplies (routinely used field supplies
stocked in-house by GeoDesign) at current rates. List available upon request. Taxes required by local jurisdictions for
projects in specific geographic areas will be charged to projects at direct cost. All rates are subject to change upon
notification.
We DESIGNK- 070117, rev 011219
GEOTECHNICAL LABORATORY SCHEDULE OF CHARGES EXHIBIT B
TYPE OF TEST
UNIT PRICE
Atterberg Limits (ASTM D 4318-05)
5
179
CBR with 3 -Point Proctor (ASTM D 1883-07)
S
683
Compaction (ASTM D 1557-07/ASTM D 698-07; Methods A, B, and C)
1 point
S
105
4 points
S
252
Consolidation (ASTM D 2435-04; with two timed rebounds)
S
462
Direct Shear (ASTM D 3080-04)
1 point
S
255
3 points
S
486
Moisture Content - Oven Method (ASTM D 2216-05)
$
28
Moisture/Density (ASTM D 7263)
Rings
S
41
Shelby tubes
S
41
Organic Content (ASTM D 2974)
5
93
Particle -Size Analysis
Sieve (ASTM C 11 7-04/ASTM C 136-06) (includes -200 Wash, Dry Sieve)
$
139
Percent passing No. 200 (ASTM C 1 1 7-04/ASTM D 1140-00)
$
87
Combined sieve and hydrometer (ASTM D 422-63)
$
232
Oversize sieve analysis (ASTM C 1 17-04/ASTM C 136-06)
$
232
Permeability
Falling head in rigid wall permeameter (Army Corps Eng. EM 1 110-2-1906, VII -13)
$
406
In triaxial cell with back pressure saturation (ASTM D 5084-03)
S
463
Flex wall with triaxial compression (ASTM D 5084/ASTM D 4767)
$
627
pH of Soil (ASTM G S 1)
S
93
Resilient Modulus (AASHTO T 307-99)
In situ sample
S
662
Remolded sample (includes compaction and sample preparation)
$
992
Rice Density (ASTM D 204 1)
S
139
Soil Resistivity (ASTM G 57)
S
214
Specific Gravity
Bulk Specific Gravity - Asphalt (Parafilm coated) (ASTM D 1 188)
$
52
Maximum Specific Gravity - Asphalt (Rice) (ASTM D 204 1)
S
105
Bulk Specific Gravity - Asphalt (ASTM D 2726)
5
18
Coarse Aggregate (ASTM C 127)
S
83
Fine Aggregate (ASTM C 128)
S
110
Soil (ASTM D 854)
S
116
Swell (ASTM D 4546)
Method A
S
365
Method B
S
255
Method C
5
637
Triaxial Compression
Unconsolidated, undrained (back pressure saturation) (ASTM D 2850-03)
$
353
Consolidated, undrained, 1 point (ASTM D 4767-06)
S
463
Consolidated, undrained, strength envelope (ASTM D 4767-06)
$1,389
Load -controlled cyclic (ASTM D 531 1)
$1,389
Unconfined Compression
Unconfined compression of undisturbed soil samples (ASTM D 2166-06)
S
133
Unconfined compression of cement -treated soils (ASTM D 1633-00)
S
90
Sample preparation (per hour) 5 72
Other tests charged at hourly rates. GeoDesign, Inc. reserves the right to subcontract any laboratory testing listed in our
scope of work and to apply charges for subcontracted testing at the rates listed above.
We DESIGN=
070117
EXHIBIT C
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed,
percent completed during the billing period and completion along with funding status.
• Internal invoice number and/or sequential numeric number (i.e.: progress payment #
10).
• Invoice date.
• Period of time invoice covers.
• Consultant Agreement # (i.e.: AG -C-115).
• Project number(s) listed (i.e.: PR562).
• CITY'S project manager listed.
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet
detailing timesheets, or some other form of proof) along with type of work done (i.e.:
design,
right-of-way, or construction) or task order number.
• Direct salary (base salaries)
• Indirect salary (benefits)
• Direct non -salary (i.e.: mileage, reproduction fees (i.e.: printing, copying),
communication fees (i.e.: telephone), supplies, computer charges, subconsultants),
indirect non -salary (overhead). The CITY does not pay for CONSULTANT meals
unless part of a task requires travel outside of the greater Seattle, Tacoma, and
Everett area. These costs are to be broken down and backup information is to be
attached to invoice. Project managers are to inform CONSULTANTS as to what is
required for break down information and if backup information is to be attached.
Break out the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract —
total authorized amount (bottom line figure). Add amendments to this base contract
amount for total authorized amount.
• Percentage of work completed to date compared to total amount of work (if required
by the project manager).
• Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an
amendment in place.
• Invoices for previous year are due by January 15t"
• For grant/special funded projects there might be other special information needed,
reference the LAG manual.
Exhibit C - Consultant Invoices
Agreement No. AG -C-511
Page 1 of 2
City of Auburn
25 West Main
Auburn WA 98001
Attn: Scott Nutter (Project Engineer)
Agency Agreement #: AG -C-010
SAMPLE INVOICE
Invoice #: 5222
Progress Payment #: 2
Invoice Date: February 10, 2012
Project Name: Thomas Nelson Farm
Project #: PR562
Engineering Services performed during the period of: January 2012
SAMPLE ENGINEERING, INC.
Personnel
Hours
Hourly Rate
Amount
Amount
Mike Jones, Principal in Charge
1
$ 125.00
$
125.00
Carla Maker, Architect
5
$ 72.00
$
144.00
Joe Smith, Word Processing
10
$ 48.00
$
480.00
Consultant Personnel Subtotal
$
$
749.00
Expenses see attached documentation
Charges
Multiplier
Amount
Mike Jones, Principal in Charge
20 miles
x1.1
$
7.59
Carla Maker, Architect
$ 30.00
x1.1
$
33.00
Joe Smith, Word Processing
$ 29.00
x1.1
$
31.90
Consultant Expenses Subtotal
Subtotal x 1.1 Multiplier
$
72.49
Consultant Total:
SUB CONSULTANTS (see attached documentation)
$ 821.49
Subconsultant
Hours
Hourly Rate
Amount
ABC Environmental, Inc., Civil Engineer
10
$ 100.00
$ 1,000.00
Electrical Consulting, Electrical Engineer
5
$ 100.00
500.00
Moving Company, Moving Consultant
2
$ 50.00
100.00
Subconsultant Subtotal
$ 2,600.00
Subtotal x 1.1 Multiplier
$ 2,860.00
Subconsultant Total:
TOTAL DUE THIS INVOICE
CONTRACT BREAKDOWN
$2,860,00
$ 3,681.49
Exhibit C - Consultant Invoices
Agreement No. AG -C-511
Page 2 of 2
Amount
Total Invoiced
%
%
Amount
Task
Authorized
Prior Invoiced
This Invoice
To Date
Expended
Completed
Remaining
Original
Contract
$22,000.00
$ 1,025.00
$ 2,681.49
$ 3,706.49
20%
25%
$ 18,293.51
TOTAL
$ 24,500.00
$ 1,025.00
$ 3,681.49
$ 4,706.49
$ 19 793.51
Exhibit C - Consultant Invoices
Agreement No. AG -C-511
Page 2 of 2
THE CITY OF AUBURN AND GEODESIGN, INC.
AMENDMENT TO AGREEMENT FOR SERVICES AG-C-511
RELATING TO ON-CALL GEOTECHNICAL SERVICES
THIS AMENDMENT TO THE AGREEMENT is made and entered into this 4th day of
_December _, 20 19 , by and between the CITY OF AUBURN, a municipal corporation of
the State of Washington (hereinafter referred to as the "CITY"), and GEODESIGN, INC.
(hereinafter referred to as the "PROVIDER"). The City and Provider agree to amend the
Agreement AG-C-511 executed on the 14th day of February 2019.
The changes to the Agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to
December 31, 2020.
REMAINING TERMS UNCHANGED: All other provisions of the Agreement between the parties
for AG-C-511 executed on the 14th day of February 2019, shall remain unchanged, and in full
force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and
year first above written.
GEODESIGN, INC. CITY OF AUBURN
By: 1
Authorized s. nature ancy B- , Mayor
Approved as to form (Optional): Approv=: ;-s to form:
V+
Attorney for (Other Party) Steve Gross, Auburn:•'•. Attorney
Amendment No. 1 for Agreement No. AG-C-511
GeoDesign, Inc.
ENG-182, Revised 10/18
Page 1 of 1