HomeMy WebLinkAbout03-25-2019 Minutes City Council Study Session Muni
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� 'f'r , � March 25, 2019 - 5:30 PM
CITY OF * * City Hall Council Chambers
AGENDA
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I. CALL TO ORDER
Deputy Mayor Peloza called the meeting to order at 5:31 p.m. in the
Council Chambers of Auburn City Hall, 25 West Main Street in Auburn.
A. Roll Call
Councilmembers present: Deputy Mayor Bill Peloza, Bob Baggett, Claude
DaCorsi, John Holman, Yolanda Trout-Manuel and Largo Wales.
Councilmember Larry Brown was excused.
Mayor Nancy Backus and the following department directors and staff
members were present:Assistant City Attorney Kendra Comeau, Director
of Public Works Ingrid Gaub, Director of Finance Shelley Coleman,
Director of Parks and Recreation Daryl Faber,Assistant Director of
Engineering Jacob Sweeting, Human Resources and Risk Management
Candis Martinson, Director of Innovation & Technology David Travis,
Director of Community Development Jeff Tate, Director of
Administration Dana Hinman, Capital and Construction Engineering
Manager Ryan Vondrak,Assistant Director of Public Works Services
Randy Bailey, Project Engineer Jeffrey Bender, Project Engineer Kim
Troung, Fleet and General Services Manager Tyler Thompson, Police
Chief Bill Pierson, Police Commander Steve Stocker and Deputy City
Clerk Teresa Mattingly.
II. ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS
There was no announcement, report or presentation.
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Ordinance No.6712 BA#1 (Coleman) (10 Minutes) (5:35 p.m.)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Ordinance No. 6693, the 2019-2020 Biennial Operating Budget ordinance, authorizing
amendment to the City of Auburn 2019-2020 budget as set forth in schedule "A" and
schedule "B"
Director Coleman reviewed Budget Amendment No. 1 for the 2019-2020
budget and discussed funds carried over from 2018, new grant revenues,
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new funding requests and projects that are from the General Fund.
Council discussed when projects would start and funding distribution.
Director Gaub advised Council the funding will be distributed as projects
move forward, they are currently under design and intend to go to
construction soon. Council also discussed the potential budget deficient,
new funding requests, projects that come out of the General Fund, the
cost of having the Auburn magazine published with an outside vendor,
potential areas for staffing and project cuts and the option of delaying
projects.
Chief Pierson explained the benefits of implementing the Electronic
Ticketing System, and it was funded inpart with revenue accrued from
Traffic School. Mayor Backus advised Council the Auburn magazine is
designed in house, Council needs to determine their budget priorities
and she stated there is a potential of a budget short fall if the City does not
increase revenue based on the City's growth.
B. 4th Quarter 2018 Financial Report(Coleman) (20 Minutes) (5:45 p.m.)
Director Coleman reviewed the 4th Quarter 2018 Financial Report,
expenditure increases and decreases, General Fund revenues, P-Card
statistics and the investment portfolio.
Council discussed non-departmental funding, how P-Cards are monitored
and the cost of replacing batteries for golf carts versus replacing golf carts.
Councilmember Wales requested SCORE fees, and the amount being
spent on homelessness and wellness.
Director Faber advised Council that the cost of a golf cart is $4500,
batteries are $900, the average use of a golf cart is six years with an
average revenue of$150,000.
C. Electric Vehicle Update (Gaub) (15 Minutes) (6:05 p.m.)
Deputy Mayor Peloza called for a 10 minute recess at 7:12 p.m. the
meeting reconvened at 7:21 p.m.
Assistant Director Bailey and Fleet Manager Thompson discussed
replacing the Administration's Prius cars with the Chevy Volt, charging
stations, their locations, the key management system, vehicle
reservations, and the key box location.
Council discussed how the charging stations work and they can only be
used by City vehicles.
D. Parks Levy (Peloza) (15 Minutes) (6:20 p.m.)
Discussion of County Executive Constantine's proposed Parks Levy
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Deputy Mayor Peloza moved Item "D" Parks Levy before Item
"C" Electric Vehicle Update.
Deputy Mayor Peloza introduced King County Councilmember Claudia
Balducci, Bob Bums with King County Department of Natural Resources
and Parks, and Heidi Kandathil with King County Parks and provided a
summary of the proposed Parks Levy renewal.
Councilmember Balducci reviewed the proposed Parks Levy Renewal for
2020-2025 Ordinance 2019-0084, which would place a proposition on the
August 6, 2019 ballot authorizing a six year, $738 million property tax levy
to support parks and to acquire and maintain open spaces. She also
discussed planned funding, investments, projects, grants and the current
levy Ordinance 17-0568. Mr. Burns explained how trails will be funded for
improvements.
Council discussed how millage rates are calculated, grants, competing
interests, projected investments, and how much the City of Auburn
receives from the current levy.
Director Faber advised Council the City receives approximately$160,000
per year from the current Parks Levy and stated the changes made with
King County in the last month will be beneficial to the City, but stated
his concerns about the decrease for open space acquisition from $35
million to $25 million.
IV. PUBLIC WORKS AND COMMUNITY DEVELOPMENT DISCUSSION ITEMS
A. Plastic Bag Ban (Tate) (5 Minutes) (6:35 p.m.)
Councilmember DaCorsi presided over the Public Works and Community
Development section of the meeting.
Director Tate discussed the single use plastic bag ban, the status of the
Washington State Legislature's review of the law, types of bags that can
and cannot be allowed, exemptions, the law would go into effect on July 1,
2019, enforcement is complaint based with potential fines of$250, and the
$0.08 fee requirement on recycled content paper carryout bags which
covers the grocery stores cost of the bags.
B. Capital Projects Status Report (Gaub) (20 Minutes) (6:40 p.m.)
Manager Vondrack and Engineer Troung presented Council with the
Capital Project Status Report. Manager Vondrack reviewed the status of
the 39 active Capital Projects and upcoming Capital Projects. Engineer
Troung provided an update on the A Street SE Corridor and discussed the
importance of the preservation program.
Councilmember Wales thanked the Parks Department for the work they
have done on the A Street corridor hedge and Councilmember DaCorsi
asked about the status of the Airport project, which Manger Vondrak stated
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construction is projected to start summer of 2019 and would increase the
runway to 3841 feet.
C. Utility Undergrounding Code Revisions - Ordinance No. 6713 (Gaub) (15 Minutes)
(7:00 p.m.)
Assistant Director Sweeting discussed the Utility Undergrounding Code
revisions, requirements, exemptions and conversions of existing aerial
systems, the benefits of doing the conversion by the City, aerial service
exclusions and financial responsibilities.
Council discussed the cost to residents with the code revision and the
option of having all lines on the right away underground. Director Gaub
advised Council that some of the lines are transmission lines and cannot
be underground.
V. MUNICIPAL SERVICES DISCUSSION ITEMS
A. 2018 Inspectional Services Reports (Pierson) (15 Minutes) (7:15 p.m.)
Police Commendations, Inquiries and Investigations, and Use of Force Analysis
Chief Pierson and Commander Stocker reviewed the 2018 Inspectional
Services Reports, CIA Summary, commendations, internal investigations,
supervisory inquiries, allegations, collisions, corrective action for collisions,
combined discipline, use of force comparison, force types, effective
versus non effective force types, force used resulting in injury, force
incidents, time of day, reason for use of force, and biased based policing
analysis.
Council discussed the possible causes for the increase in the number of
incidents in 2018.
Councilmember Wales requested data on repeat offenders and types of
crimes they are committing.
Chief Pierson said they would look at that data and get back to Council.
B. Parks and Recreation Update (Faber) (25 Minutes) (7:30 p.m.)
Director Faber provided Council with a Parks and Recreation update and
reviewed the organizational structure, the number of full time employees,
community events, benefits of the parks, services and funding structure,
general fund expenditures, recreation programs, facility rentals, and parks
maintenance. He also discussed the City of Everett's parks maintenance
study, what Auburn has done to maintain costs, potential sites and funding
for the Peter B. Lewis Park, 104th Street/Green River Park, Jacobsen
Tree Farm Park, and the Arts and Culture Center including:Auburn
Alleyway Project and the Auburn Avenue Theater.
Council asked how many special need residents use City services and
how Earth Day can be used for potential projects. Director Faber advised
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Council he did not have an exact number of special need residents using
City services, he will provide Council the data when it is available.
VI. OTHER DISCUSSION ITEMS
There was no other discussion items.
VII. NEW BUSINESS
There was no new business.
VIII. MATRIX
A. Matrix
Council discussed the matrix and requested item number 9 be updated to
ongoing and added Emergency Management Training with the date to be
determined.
IX. ADJOURNMENT
There being no further discussion, the meeting adjourned at 8:49 p.m.
APPROVED this 6th day of May, 2019.
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BILL PELOZ�UTY MAYOR Teresa Mattingly, Deputy Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.aubumwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
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