HomeMy WebLinkAboutAgreement for Award of King Conservation District No. 9 - 2019 Auburn International Farmers Market - Marketing and Demonstrations AGREEMENT FOR AWARD
OF KING CONSERVATION DISTRICT MEMBER JURISDICTION GRANT
City of Auburn
This Agreement is made between the King Conservation District Number 9, a municipal corporation in
King County, Washington, located at 1 107 SW Grady Way, Suite 130, Renton, WA 98057 (referred to herein as
"District"), and the City of Auburn, a municipal corporation in King County, Washington, located at 910 Ninth
Street SE, Auburn, WA 98002 (referred to herein as "Recipient"), for the purposes set forth herein.
SECTION 1. RECITALS
1.1 Whereas,the District is a special purpose district organized and existing under authority of Chapter
89.08 RCW which engages in certain activities and programs to conserve natural resources, including soil and
water, which activities are declared to protect and promote the health, safety, and general welfare of the people
of the state of Washington; and
1.2 Whereas, pursuant to RCW 89.08.400 and/or RCW 89.08.405, King County has authorized and
imposed a system of assessments and/or a system of rates and charges to finance the activities and programs of
the District; and
1.3 Whereas, pursuant to RCW 89.08.220 and RCW 89.08.341 the District is authorized to enter into
agreements with, or to furnish financial or other aid to, municipal entities and agencies (governmental or
otherwise), or their designees, or any occupier of lands within the District, in order to carry out and facilitate the
activities and programs of the District to conserve natural resources; and
1.4 Whereas, the District has reviewed the grant application submitted by Recipient and has
determined that the application meets the requirements of Chapter 89.08 RCW and the District's policies and
procedures for awarding grants; and
1.5 Whereas, the District and Recipient desire to enter into this Agreement for the purpose of
establishing the terms and conditions relating to the District's award of a grant to Recipient.
SECTION 2. AGREEMENT
2.1 The District agrees to award Recipient a grant in the total amount of Twenty Thousand and No/100
Dollars ($20,000.00) from KCD-Auburn 2018-2019 Collections. Grant funds shall be used by Recipient solely
for the performance of the work described in Exhibit A which is attached hereto and incorporated herein by this
reference. The District shall pay the grant funds to Recipient in accordance with the District's policies and
procedures, or as otherwise provided herein, including but not limited to, the policies and procedures contained
in the grant program guidelines, provided that such funds have been collected and received by the District.
2.2 Recipient represents and warrants that it will only use the grant funds for the work described in
Exhibit A, which may be amended by the parties pursuant to Paragraph 3.3 of the Agreement. Recipient shall
be required to refund to the District that portion of any grant funds which are used for unauthorized work. Further,
Recipient agrees to return to the District any grant funds that are not expended or remain after completion of the
work covered by this Agreement.
2.3 Recipient acknowledges and agrees that the grant funds may only be expended on work which
shall be entirely within the District's jurisdictional boundaries. The following municipal entities are not within
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the District's jurisdictional boundaries: Enumclaw, Federal Way, Milton, Pacific, and Skykomish. Recipient
shall be required to refund to the District that portion of any grant funds which are used for work performed
outside the District's jurisdictional boundaries.
2.4 In the event the scope of work authorized by this Agreement includes the use of grant funds to
purchase houses located on real property within a flood hazard area, Recipient acknowledges and agrees that grant
funds may only be used for such purposes if the houses to be purchased were constructed before floodplain
mapping or sensitive areas regulations were in place for that area. Recipient shall be required to refund to the
District that portion of any grant funds which are used for unauthorized purposes.
2.5 Recipient shall be required to provide the District with regular financial and project progress
reports for the duration of the project. Grant funds are remitted to the Recipient on a reimbursement payment
basis. Project progress reports must be submitted with each reimbursement request. Project progress and financial
reports, along with the final narrative and financial summary reports shall be submitted through the District's
online grant portal. The Recipient shall be required to submit to the District a final report which documents the
Recipient's completion of the work in conformance with this Agreement within thirty (30) days after the
completion of the work. The final report shall, among other things, summarize the project's successes and shall
address the regional benefits accomplished by the work. The final report shall also identify any obstacles or
challenges which were encountered during the work, along with general recommendations regarding ways to
avoid such obstacles or challenges in the future. If requested, Recipient agrees to provide the District with
additional financial or progress reports from time to time, at reasonable intervals.
2.6 Recipient's expenditures of grant funds shall be separately identified in the Recipient's accounting
records. If requested, Recipient shall comply with other reasonable requests made by the District with respect to
the manner in which project expenditures are tracked and accounted for in Recipient's accounting books and
records. Recipient shall maintain such records of expenditures as may be necessary to conform to generally
accepted accounting principles and to meet the requirements of all applicable state and federal laws.
2.7 If the Recipient is a Washington municipal agency, Recipient shall be required to track project
expenses using the Budget Accounting and Reporting System for the State of Washington ("BARS").
2.8 The District or its representative shall have the right from time to time, at reasonable intervals, to
audit the Recipient's books and records in order to verify compliance with the terms of this Agreement. Recipient
shall cooperate with the District in any such audit.
2.9 Recipient shall retain all accounting records and project files relating to this Agreement in
accordance with criteria established in the Revised Code of Washington and the Washington State Archivist.
2.10 Recipient shall ensure that all work performed by Recipient or its employees, agents, contractors
or subcontractors is performed in a manner which protects and safeguards the environment and natural resources
and which is in compliance with local, state and federal laws and regulations. Recipient shall implement an
appropriate monitoring system or program to ensure compliance with this provision.
2.11 Recipient agrees to indemnify, defend and hold harmless the District, its elected or appointed
officials, employees and agents, from all claims, alleged liability, damages, losses to or death of person or damage
to property allegedly resulting from the negligent or intentional acts of the Recipient or any of its employees,
agents, contractors or subcontractors in connection with this Agreement.
2.12 Recipient agrees to acknowledge the District as a source of funding for this project on all literature,
signage or press releases related to said project.
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2.13 Recipient shall notify the District if Recipient intends to sell, salvage, or otherwise dispose of any
equipment purchased with grant funds.The proceeds received by Recipient from any sale, salvage or disposition,
or the value-of the equipment if proceeds were not received from any such action, must be: (a) re-invested back
into the originally awarded project; (b) invested in a similar project with District approval; or(c) returned to the
District:
SECTION 3. GENERAL PROVISIONS
3.1 This Agreement shall be binding upon and inure to the benefit of the parties hereto and their
respective successors and assigns.
3.2 This Agreement constitutes the entire agreement between the parties with respect to the subject
matter hereof. No prior or contemporaneous representation, inducement,promise or agreement between or among
the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any
force or effect.
3.3 Noamendment to this Agreement shall be binding on any of the parties to this Agreement unless
such amendment is in writing_and is executed by the parties. The parties contemplate that this Agreement may
from time to time be modified by written amendment which shall be executed by duly authorized representatives
of theparties and attached to this Agreement.
3.4 Each party warrants and represents that such party has full and complete authority to enter into
this Agreement and each person executing this Agreement on behalf of a party warrants and represents that lie/she
has been fully authorized to execute this Agreement on behalf of such party and that such party is bound by the
signature of such representative.
DISTRICT: RECIPIENT:
By By , �._:►�� ���_ ice:
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Name Name \ it Al �,- !.atI�►
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Title TitleMIA141/
Date Date ) 3u- i q
Approved as to Form: Approved as to Form:
DISTRICT LEGAL COUNSEL: RECIPIENT'S ATTORNEY:
By
By
Name
&i c. imr--- rr\o Name
Date I J a1./ 1.1 Date � �-� \
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Exhibit A
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Amanda Valdez Auburn
2019 Auburn International Farmers Market - Marketing
& Demonstrations
Member Jurisdiction Grant Program
Auburn
25 W Main St. 0: 253-931-3000
Auburn,WA 98001
Ms Amanda Valdez
Auburn Community and Event Center avaldez@auburnwa.gov
910 Ninth Street SE 0: 253-804-5049
Auburn, WA 98002 M: 253-266-2726
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Application Form
Summary Information
Project Title*
2019 Auburn International Farmers Market- Marketing&Demonstrations
Project Description - Short
Provide a short,concise description of the project no more than two or three sentences.
Advertise and educate the City of Auburn on access to healthy food, farm to table,and access to the
Auburn International Farmers Market.Through an aggressive marketing plan and professional gardening,
cooking,and healthy living demonstrations.
Principal Partners (if any)
Amount of KCD Funding Requested*
You will need to upload a detailed budget document before you submit your application. Please make sure the
amount requested and total project cost amounts you list here match the amounts in the uploaded budget
document.
$20,000.00
Total Project Cost*
$78,644.00
Total Matching Funds (optional)
$58,644.00
Project Start Date*
01/01/2019
Project End Date*
12/31/2019
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Close Date
Project Location*
Address, Parcel f#,OR L&L Points, for site specific projects only.
If more than two locations,state"multiple"and explain.
Les Gove Park, 1140 Auburn Way South,Auburn,WA 98002
Jurisdiction
If the applicant is not a city or jurisdiction, please type in the city or jurisdiction this project is located in.
Auburn
Is your project on public or private land?*
Public
State Legislative District #*
Click here to find it on the web. If your project resides in more than one district,type in the primary district or type
in zero.
47
King County District #*
Click here to find it on the web. If your project resides in more than one district,type in the primary district or type
in zero.
7
Natural Resource Improvement Actions- Criteria Checklist
Please only select"yes" below the action that your project directly addresses
Direct Improvement of Natural Resource Conditions*
To improve landscape and natural resource conditions as a result of direct action that enhances water quality,
protects and conserves soils, implements ecosystem restoration and preservation projects(examples include
supporting private property owners with land stewardship, water quality, aquatic and wildlife habitat resources,
removal of invasive weeds,stewardship on public land)
Does your project directly address this issue?
No
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Education and Outreach*
To raise awareness, deepen knowledge, and change behaviors of residents, landowners,and other land managers
and organizations to practice exemplary stewardship of natural resources(examples include education about
storm water management;the value of farmland, local farms and food systems,shorelines,salmon habitat,forests
and other ecosystems)
Does your project directly address this issue?
Yes
Pilot and Demonstration Projects*
To test and/or improve concepts and/or approaches in natural resource management that can be replicated by
others(examples include low impact development or green infrastructure demonstration projects, development of
new best management practices, distribution of local farm products, urban agriculture(e.g.farmers markets and
backyard food production to promote or support social economic independence and healthy living);technological
innovation for natural resource conservation)
Does your project directly address this issue?
Yes
Capacity Building*
To enhance the ability of organizations, agencies, residential landowners and other land owners and managers to
have knowledge,skills,tools,support systems and technical resources to implement exemplary best management
practices and deliver natural resource management actions on the ground (examples include urban agriculture
development, assistance to and inclusion of private property owners,preservation, restoration, and/or expansion of
urban and/or rural agricultural lands, rural and urban forest lands, riparian restoration and stewardship on private
and public lands)
Does your project directly address this issue?
No
Project Type
Agriculture,Urban
Education
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Narratives, Budget, & Attachments
Project Description - Detailed*
Provide a description of the project that summarizes what you will do, how you will do it, and why you will do it.
Describe target audience, outcomes,objectives and general timelines.
The Auburn International Farmers Market(AIFM),will increase access to healthy, local farm products in
the South King County community. Farmers will have increased opportunity to sell their products locally,
reducing their use of fuel and packaging,and increasing the likelihood of good stewardship of local
agricultural lands. Market customers will have the opportunity to learn about local food systems,use of local
farm products and healthful practices in preparing locally sourced food.Additionally,the Market will provide
increased access to food assistance programs in 2019. The AIFM is open every Sunday,June 2 through
September 22,providing a reliable and consistent source for farm products and learning opportunities which
will positively impact the purchasing and eating habits of our customers.
The Auburn International Farmers Market works with Market partners to access the expertise,support
and assistance required to present a successful Farmers Market. AIFM will continue to grow its partnerships
in 2019,current Market partners include: Washington State Farmers Market Association,City of Seattle-
Office of Sustainability&Environment,the Auburn Food Bank,and local businesses and non-profits.We have
additional support from the WSFMA, Farmers Market Coalition,Washington State University Food Sense,
Tilth Alliance as well as support from surrounding Markets and their managers.
The AIFM considers our partnership with King Conservation District to be integral to our successful
Market. In 2019,the Market seeks KCD Grant funding to help continue working with our education partners
to provide the education and demonstration component of the Market. Providing informational sessions and
demonstrations is essential for consumers to learn about the importance of healthy,nutritional,farm fresh
foods; sustainability;and the impact local farms have on the regional economy.
The Auburn International Farmers Market has two main target audiences:our customers-residents of
South King County,and local farmers.The residents of South King County benefit from easy access to fresh
local produce,education and food assistance programs.AIFM works with local farmers who rely on their
businesses as their primary livelihood.The Market provides a local,consistent and reliable location to sell
their products,benefitting not only the farmers,but the community as well.Typically,small local family
farmers(as opposed to"factory" farmers)are more invested in the land,their practices tend to conserve
water,create less waste,reduce packaging,and maintain healthy topsoil through proper crop rotation and
management.Small family farms are less likely to use large amounts of pesticides, hormones,or antibiotics,
whose residues impact our water supply and environment,i.e.,pesticides in fish and subsequently in humans.
Farmers from around the state depend on farmers markets to maintain business and provide a return on
their investment.This keeps local agriculture lands in production and strengthens the local economy.
According to research conducted by Sustainable-Seattle,for every dollar spent at farmers markets,62 cents is
re-spent locally! In the AIFM 2018 season,farm vendor sales reached over$153,000. Farm vendor sales at the
AIFM have increased 30%since 2017.This is largely due to our relocation to an active park along a busy road
which increased visibility and access to the community.
Additionally,the Market plans to reach out to the approximately 24,000 clients who utilize the EBT
benefit system for food access in Auburn.A portion of the grant from KCD will allow us to aggressively market
our food assistance programs,EBT and Fresh Bucks,boosting market visibility and increasing local food
access to thousands of residents. This marketing and promotion campaign will remind shoppers about the
fresh and local product available at the Market and the value of shopping locally.AIFM will build on efforts
invested in developing and operating the market over the past nine years,increasing the shopper/customer
base among all citizens to create a sustainable and thriving market.
OUTCOMES/OBJECTIVES/TIMELINES
The AIFM will work with our Education partners:
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• King County Health Department
• Washington State University Extension Programs
• Washington State Farmers Market Association
• Community Gardening
• Pacific Medical Center
• Healthy Auburn programs in the Parks Department
• other agencies
The AIFM and its partners will work together to provide education on:
• local food sources and their uses
• access to local farm products
• at home gardening and sustainability
• the connection between food and health
• cooking demonstrations utilizing market bought products
• the connection between buying local farm products and improved economy and improved health.And
Sustainability of our environment by reducing energy and transportation costs,good stewardship of
agricultural land and natural resources.
Project Activities and Measurable Results*
List specific project activities to be completed with KCD grant funds and the associated outcomes or measurable
results,and timeline.
1.Education&Demonstrations Sessions.Timeline:June 2019-September 2019
Activity:Coordinate with local professionals,non-profits,and businesses focused on health living,eating,
and well-being to provide educational sessions and demonstrations to showcase how buying local helps
improve the economy,health,our environment and improves local farmers opportunity to sell their farm
fresh foods.
Deliverables: Farming,gardening and cooking demonstrations,nutritionist information and
demonstrations.
Outcomes: Increase and highlight the importance of fresh foods while also making recipes accessible and
local. Educating shoppers on different uses of fresh and local products.Increased awareness and education of
how to use farm fresh products purchased from farmers at the AIFM.
2.Beginning of Season Postcard mailing.Timeline: May/June 2019
Activity:Create season-opening postcard; Mail to carrier routes surrounding market announcing schedule
of events during the season and acceptance of SNAP benefits through EBT, Fresh Bucks,demonstrations and
location of AIFM.
Outcomes: increase shopper base,increase awareness of the AIFM its programs and educational
demonstrations.
3.EBT&Fresh Bucks Marketing&Outreach.Timeline:June 2019-September 2019
Activity:Create a marketing plan and advertising campaign to alert Auburn residents of the payment
option at the market.Conduct community outreach to agencies supporting SNAP clients.
Deliverables: Marketing plan,shopper counts,vendor sales from farmers, EBT transactions; community
outreach contacts.
Outcomes: Increase in number of shoppers using EBT and Fresh Bucks, Improved access to healthy,
affordable food in low-income communities; Improved knowledge about products and resources available at
AIFM for SNAP recipients.
4.Marketing&Outreach.Timeline:January 2019-September 2019
Activity:Creating signage,banners,an online marketing campaign including social media channels,press
releases,and e-blasts,to advertise the Market and its importance to the community as an access point to fresh
produce.
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Deliverables: Marketing plan,shopper counts,farm vendor sales,EBT transactions; community outreach
contacts.
Outcomes: Increase in number of shoppers, Improved access to healthy,affordable food in low-income
communities; Improved knowledge about products and resources available at AIFM for SNAP recipients.
Increase farmer vendor sales.
5.Advertising through Auburn Reporter.Timeline:June 2019-September 2019
Activity:Create a series of weekly advertisements in the local newspaper that showcase market events,
demonstrations and educational sessions throughout the season.
Outcomes: Promote the market weekly to gain attendance and shoppers
6.Targeted Facebook Advertising.Timeline:June 2019-September 2019.
Activity:Create a series of Facebook ads that promote different market events and track social media
responses; market attendance patterns and vendor revenue in relation to ads run.
Outcomes: Increased presence on social media and increase awareness for shoppers in South King County
about the AIFM.
7.Other Paid Advertising Opportunities.Timeline:June 2019-September 2019
Activity: Investigate other paid advertising opportunities that may help bring shoppers to the market
during the season
Project Budget and Expenses*
Fill out and upload separate Application Budget Form also available on the KCD Member Jurisdiction Grant
Program website. Budget must be detailed with footnotes, appropriate and reasonable,meeting state
auditor/GAAP guidelines. Please do not use forms from previous applications. Please only upload the form linked
above. Thank you!
KCD-application-budget-form.xlsx
Member Jurisdiction Authorization Letter
If you are a nonprofit organization seeking Member Jurisdiction funding,you must upload written authorization
from the Member Jurisdiction to apply for funding.This can be in the form of a letter or scanned copy of an email.
Additional Attachments
Upload any photos or maps of your project here. Only one file will be accepted. Please combine multiple files into
one if possible.
KCD Acknowledgement and Signature
By signing below,the applicant agrees to acknowledge King Conservation District funding by placing the KCD-
provided logo on signs, materials, and documents produced as part of the above proposal. In addition,the
applicant will notify KCD of public events and activities funded by the KCD.
Authorized Applicant Electronic Signature*
Please enter your full name to sign and agree to the above.
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Amanda Valdez Auburn
Amanda Valdez
Title
Special Events Coordinator
Date*
11/08/2018
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File Attachment Summary
Applicant File Uploads
• KCD-application-budget-form.xlsx
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°nf _� : r Member Jurisdiction Grant Program
.4„,..c..,f Grant Application Project Budget Form
�. ,. ��� �, 4` Promoting sustainable uses of natural resources through
King Conservation. District responsible stewardship
Project Name 2019 Auburn International Farmers Market- Marketing & Demonstrations
Applicant Amanda Valdez
Contact Amanda Valdez
Mailing Address 910 Ninth ST SE, Auburn, WA 98002
E-mail avaldez@auburnwa.gov Project Start Date: Jan-19
Phone 253-804-5049 Project End Date: Dec-19
Please provide detailed budget information below. Itemize categories such as supplies, contracted services with
7 footnotes and detailed descriptions below
Budget Item 'KCD Funds Other Funds Other Funds Total
`` , q.. "qt° ,,,v,v 4Culture/Arts Commission
, 5.1,4k1.4.4-,x, City of Auburn funds "V ,; I ''.i
,i1-21411r 5' .4 a - Grant
,..„.7,.,,- ,..ii,,,-N ..=:._
Salaries & Benefits* $43,494 $43,494
Travel/ Meals/ Mileage $1,000 $1,000
(for-volunteers, staff)
Office Supplies $750 $750
Field Supplies $400 $400
Contracted/ $3,000 $3,000 $1,000 $7,000
Professional Services
Permits $0
Other:Temporary $2,500 $2.500
Wages
Other: Temporary $500 $500
Benefits**
Other: Miscellaneous $2,000 $2,000
Other: Communication $1.000 $1,000
Other:Advertising $17,000 $3,000 $20,000
TOTAL $20,000 $57,644 $1,000 $78,644
Total Project Cost $78,644
Total Match $58,644
Amount of KCD Funding
Requested $20,000
Match Percentage
75%
Footnotes: *SO%of Specialist Salary& Benefits(2018 is$86,988.09 per HR). **20%of wages