HomeMy WebLinkAboutAG-C-513 Hart Crowser Inc. AGREEMENT FOR PROFESSIONAL SERVICES
AGC-513-
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Washington Municipal Corporation ("CITY") and HART CROWSER INC
whose address is 3131 Elliott Avenue, Suite 600, Seattle, WA 98121,
("CONSULTANT").
In consideration of the covenants and conditions of this Agreement, the parties
agree as follows:
1. SCOPE OF WORK.
The CONSULTANT, on a project basis, will be given individual task
assignments (see Exhibit A, Sample Task Assignment)for work related to On-Call
Environmental and Wetland Services. These task assignments will describe the work to
be completed, completion dates, and compensation amount. An approved task
assignment shall be required between the CONSULTANT and the City prior to
commencing any work for any individual task.
2. TEFM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
December 31, 2019 and can be amended by both parties for succeeding years.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by conditions
beyond the control of the CONSULTANT. A supplemental Agreement to extend the
established completion time must be signed before original completion date.
Agreement for Professional Services AG-C-513
ENG-181, Revised
April 8,2019
Page 1 of 15
3. COMPENSATION.
The CONSULTANT shall be paid by the CITY based on the fees included for
each individual approved task assignment. These fees will be "not to exceed" lump
sum figures based on the Fee Schedule (Exhibit B). Compensation shall include all
consultant expenses including, but not limited to, overhead, profit, and direct non-salary
costs and shall not exceed that amount shown on each approved individual task
assignment for Environmental and Wetland Services under this contract. The total
amount of the agreement shall not exceed $35,000.00.
If services are required beyond those specified in the Scope of Work, and not
included in the compensation listed in this Agreement, a contract modification must be
negotiated and approved by the CITY prior to any effort being expended on those
services
4. SUBCONTRACTING.
The CONSULTANT shall not subcontract for the performance of any work under
this AGREEMENT without prior written permission of the CITY. No permission for
subcontracting shall create, between the CITY and subcontractor, any contract or any
other relationship.
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non-salary costs and
fixed fee costs for the subconsultant shall be substantiated in the same manner as
outlined in Section 3. All subcontracts shall contain all applicable provisions of this
AGREEMENT.
5. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT is responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
Agreement for Professional Services AG-C-513
ENG-181, Revised`;'118
April 8, 2019
Page 2 of 15
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any negligent errors, omissions or other deficiencies in its plans,
designs, drawings, specifications, reports and other services required. The
CONSULTANT shall perform its services to conform to generally-accepted professional
engineering standards and the requirementsof the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided in this Agreement, neither the CITY'S review, approval, or
acceptance of, nor payment for, any of the services shall be construed to operate as a
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
6. INDEMNIFICATION/HOLD HARMLESS.
a. Except with respect to claims of professional negligence, which shall be
addressed in accordance with paragraph 6.b., below, the CONSULTANT shall defend,
indemnify and hold the CITY, its officers, officials, volunteers, and employees harmless
from any and all claims, injuries, damages, losses, or suits, including attorney fees,
arising out of or rt suiting from the acts, errors or omissions of the CONSULTANT in
performance of this Agreement, except for injuries or damages caused by the sole
negligence of the CITY.
b. For claims of professional negligence, the CONSULTANT shall indemnify and
hold the CITY, its officers, officials, volunteers, and employees harmless from any and
all third-party claims, injuries, damages, losses, or suits, including attorney fees, to the
extent caused by the willful misconduct or negligent acts, errors or omissions of the
CONSULTANT in'performance of this agreement.
Agreement for Profec;sional Services AG-C-513
ENG-181, Revised 9:18
April 16, 2019
Page 3 of 15
c. The CONSULTANT specifically and expressly agrees that this indemnification
includes the CONSULTANT'S waiver of immunity under Industrial Insurance, Title 51
RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
7. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided in this
Agreement. The parties agree that this Agreement may not be assigned in whole or in
part without the written consent of the CITY.
8. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property that may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
CONSULTANT shall obtain insurance of the types and in the amounts described
below:
a. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of$1,000,000 per accident. Coverage shall be written on
Agreement for Professional Services AG-C-513
ENG-181, Revised 2.118
April 16, 2019
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InsuranceServices Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, and personal injury and advertising injury, with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
The CITY shall be included as an additional insured under the
CONSULTANT'S Commercial General Liability insurance policy with respect
to the work performed for the CITY using the applicable ISO Additional
Insuredendorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington. If the consultant is a sole proprietor, the
parties agree that Industrial Insurance would be required if the
CONSULTANT had employees. However, the parties agree that a
CONSULTANT who has no employees would not be required to have
Worker's Compensation coverage.
d. Professional Liability insurance appropriate to the CONSULTANT'S
profeson, with limits no less than $1,000,000 per claim and $1,000,000
policy &ggregate limit.
The insurance policies are to contain, or be endorsed to contain, the following
provisions:
a. The CONSULTANT'S Automobile Liability and Commercial General Liability
insurance coverage shall be primatyinsurance as respects the CITY. Any
.insurance, self- insurance., or insurance pool coverage maintained by the
Agreement for Professional Services AG-C-513
ENG-181, Revised 9/18
April 16,2019
Page 5 of 15
CITY shall be excess of the CONSULTANT'S insurance and shall not
contribute with it.
b. The CONSULTANT shall provide the Public Entity with written notice of any
policy cancellation within two business days of their receipt of such notice.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A:VII.
The CONSULTANT shall furnish the City with certificates of insurance and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage required by this
section, before commencement of the work. The CITY reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the CITY at
any time. The CITY will pay no progress payments under Section 3 until the
CONSULTANT has fully complied with this section.
Failure on the part of the CONSULTANT to maintain the insurance as required
shall constitute a material breach of contract. The CITY may, after giving five business
days' notice to the CONSULTANT to correct the breach, immediately terminate the
contract or, at its discretion, procure or renew insurance and pay any and all premiums
for that insurance. If the CONSULTANT does not repay the premiums on request of the
CITY, the CITY will offset those costs against funds due the CONSULTANT from the
CITY.
If the CONSULTANT maintains higher insurance limits than the minimums shown
above, the CITY shall be insured for the full available limits of Commercial General and
Excess or Umbrella liability maintained by the CONSULTANT, irrespective of whether
such limits maintained by the CONSULTANT are greater than those required by this
Agreement for Professional Services AG-C-513
ENG-181, Revised 9/18
April 8, 2019
Page 6 of 15
contract or whether any certificate of insurance furnished to the CITY evidences limits of
liability lower than those maintained by the Consultant.
9. NONDISCRIMINATION.
The CONSULTANT will not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements.on the grounds of race, color, creed, religion, national origin, sex, sexual
orientation, age, or where there is the presence of any sensory, mental or physical
handicap.
10. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that all drawings, computer discs, documents,
records, books, specifications, reports, estimates, summaries and such other
information and materials as the CONSULTANT may have accumulated, prepared or
obtained as part of providing services under the terms of this Agreement by the
CONSULTANT, thall belong to and shall remain the property of the CITY OF AUBURN.
In addition, the CONSULTANT agrees to maintain all books and records relating to its
operation and concerning this Agreement for a period of six (6) years following the date
that this Agreement is expired or otherwise terminated. The CONSULTANT shall allow
the CITY to inspect all documents held by the CONSULTANT and relating to this
Agreement upon good cause at any reasonable time within the six (6) year period. The
CONSULTANT also agrees to provide to the CITY, at the CITY'S request, the originals
of all drawings, d ,cuments, and items specified in this Section and information compiled
in providing services to the CITY under the terms of this Agreement.
11. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
Agreement for Professional Services AG-C-513
ENG-181, Revised 9/18
April 8, 2019
Page 7 of 15
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The CONSULTANT certifies to the best of its knowledge and belief, that it and its
principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding the effective date of this
Agreement been convicted of or had a civil judgment rendered against them
for commission or fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public(federal, state, or local)
transaction or contract under a public transaction; violation of federal or state
antitrust statues or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving
stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity(federal, state, or local)with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three-year period preceding the effective date of this
Agreement had one or more public transactions (federal, state, or local)
terminated for cause or default.
12. TERMINATION OF AGREEMENT.
This Agre.ment may be terminated by either party on twenty(20) days written
notice to the other party. In the event of termination due to the fault of other(s) than the
CONSULTANT, the CONSULTANT shall be paid by the CITY for services performed to
the date of termination.
Agreement for Professional Services AG-C-513
ENG-181, Revised?/18
April 8, 2019
Page 8 of 15
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
13. GENERAL PROVISIONS.
13.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
13.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement, except with respect to claims which have been waived, will be
decided by a court of competent jurisdiction in King County, Washington.
13.3. If any dispute or conflict arises between the parties while this Agreement is
in effect, the CONSULTANT agrees that, notwithstanding such dispute or conflict, the
CONSULTANT shall continue to make a good faith effort to cooperate and continue
work toward successful completion of assigned duties and responsibilities.
13.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
13.5. Thi::-Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements eif her oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
Agreement for Professional Services AG-C-513
ENG-181, Revised 9/18
April 8, 2019
Page 9of15
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13.6. All costs of enforcement, including reasonable attorney's fees, expenses
and court costs shall be paid to the substantially prevailing party.
13.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
13.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
13.9. This Agreement shall be administered by Jim Shannon on behalf of the
CONSULTANT,and by the Mayor of the CITY, or designee, on behalf of the CITY. Any
written notices required by the terms of this Agreement shall be served on or mailed to
the following addresses:
City of Auburn Hart Crowser, Inc.
Attn: Jai Carter, Project Engineer Attn: Jim Shannon
25 W Main Street 3131 Elliott Avenue, Suite 600
Auburn WA 98001 Seattle, WA 98121
Phone: 253-804-5086 Phone: 206-601-1554
E-mail: .carter@auburnwa.gov E-mail: jim.shannon@hartcrowser.com
13.10. All notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be delivered in person or sent by regular United
States mail, postage prepaid.
Any party may change their address by giving notice in writing to any other party.
13.11. This Agreement may be executed in multiple counterparts, each of which
shall be one andthe same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
Agreement for Professional Services AG-C-513
ENG-181, Revised 9/18
April 8, 2019
Page 10 of 15
CITY OF AUBURN
ncy Basis, Mayor
Date '�I ° 1
APPROVER AS TO FORM:
Y
4,‘
Steve Gross, City Attorney
HART CROWSER, INC.
BY: ,'`" �k,---
itle: Se.,00 Aidri/iiL ✓G•fisicvA
Federal Tax ID # eq_ 09181 f5
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Agreement for Professional Services AG-C-513
ENG-181, Revised 9/18 '•
April 8, 2019
Page 11 of 15
EXHIBIT A TASK ASSIGNMENT §119
AGREEMENT#: AG-C-xicx ' TASK#: xxx-xxxx-xxx
CONSULTANT:
PROJECT#/Name:
The general provisions and clauses of the Agreement referenced above shall be in full
force and effect for this Task Assignment.
Location of Project:
Maximum Amount Payable per this Task Assignment: $
Completion Date:
Scope of Work:
Approvals
Consultant Project Manager:
Signature: Date:
City Project Manager:
Signature: Date:
City Mayor, if Task Assignment is over$5,000:
Signature: Date:
Note: If this task assignment is over$25,000 then it must go before the appropriate
Committee and City Council for approval prior to the Mayor's signature.
Exhibit A
Agreement No.AG-C-513
Page 1 of 1
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EXHIBIT B
FEE SCHEDULE
Exhibit B
Agreement No. AG-C-513
Page 1 of 1
` HART CROWSER, INC.
STATEMENT OF DIRECT LABOR,FRINGE BENEFITS,AND GENERAL OVERHEAD
FOR THE YEAR ENDED JUNE 30,2018
of
Financial Stmt Unallowable Direct
Description Expense Costs FAR Ref Total Proposed Labor
Direct Labor , $ 4,769,350 $ -,' $ 4,769,350
INDIRECT COSTS
Fringe Benefits
Vacation sick`holiday '• . $ 971,866 $ - $ 971,866
Incentive Compensation . 1,046,849 - 1,046,849
Retiremept plan contributions 307,459 (13,271) (1) 294,188
Employee groi.ip insurance 806,890 - 806,890
Payroll taxes • 762,199 (18,013) (2) 744,186
Worker's compensation30,889 - 30,889
Other employee benefits 25,003 - 25,003
Total Fringe Benefits $ :3,951,155 $ (31,284) $ 3,919,871 82.19%
General Overhead
Indirect labor. $ 1,644,380 $ (320,854) (3) $ 1,323,526
Accounting Fees 22,250 - 22,250
Advertising 7,991 (5,390) (3) 2,601
Automobile expens' 76,031 - 76,031 •
Bad Debts - 36,000 (36,000) (4) -
Bank Charges and;Processing Fees• '. 21,760 - 21,760
Bids and proposal 1,494,827 (29,884) (3)(5)(6)(7) 1,464,943
Contributions • 2,750 (2,750) (8) -
Depreciation.and Fmortlzatlon 352,066 (78,858) (9) 273,208
Dues•;and professional licenses 56,898 (8,316) (8)(10) 48,582
Entertainment/employee morale 114,627 (110,772) (5)(6)(11) 3,855
• insurance 214,977 - 214,977 I.
Interest 57,289 (57,289) (12) -
Leased equipment - -
Meals expense 27,325 (12,317) (1)(5)(6) 15,008 I
Office supplies'and postage 135,154 - 135,154
Professional services 231,631 - 231,631 l
Recruitment expense 47,903 - 47,903 II
Rent 1,191,512 - 1,191,512 li
II
Repairs and maintenance 39,688 - 39,688
Seminars and prole ssional education 210,853 (3,346) (3)(5) 207,507
Supplies 69,836 - 69,836
Taxes and licenses 151,169 247,471 (13) 396,640 1
Telecommunications 395,898 - 395,898 l
Travel 118,792 (21,131) (5)(7) 97,661
Warranty expenses 7,678 - 7,678 1
Recovery accounts' (390,636) - (390,636) i
Total Genera;Overhead $ 6,338,649 $ (439,436) $ 5,899,213 123.69% I
Total Indirect Costs $ 10,289,804 $ (470,720) $ 9,819,084 205.87% l
1.i Facilities Capital Coca.of Money(FCCM) $ 24,145 0.51%
See accompanying Independent auditors' report and notes. Ii
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HART CROWSER, INC.
DESCRIPTION OF FAR REFERENCES AND AUDIT ADJUSTMENTS
FOR THE YEAR ENDED JUNE 30, 2018
(1) 31.201-2-(d)Determining allowablllly-Costs not supported with documentation are unallowable.
' (2) :.31,201-6(a)Accounting for unallowable costs-When an unallowable cost.Is Incurred, Its directly associated costs
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are:also;unallowable
(3): 31 205,1,(t)Public relations and adyertlsing costs-Public relations and advertising costs designed to call favorable
attention to the cohtractorand its activities is unallowable. •
ry
(4) 31 205 3 Bad debts Bad;debts including;actual or estimated losses arising from uncollectible accounts receivable
due from=customers°a d r claims,and any directly associated costs such as collection costs,and legal costs
are unallowable arid
(5) 31.205-14 ELptertalnment Costs Costs of amusement,diversions,social activities,and any directly associated costs
such astickets to,shoWsror sports evefits meals,lodging,rentals,transportation; and gratuities are unallowable,
(6) 31.205-51 Costs of a&coholic beverages Costs of alcoholic beverages are unallowable.
(7) 31.205.46(a)(2)Trawl costs kCosts thattexceed,on a daily basis,.the maximum per diem rates in effect at the time
of trawl as se(fortlii itl)e Federa!Tra el Regulations are unallowable'.
(8) 31.205-8 Contrlbutiors or donations-`'Contributions or donations, including cash,property and Service , regardless of
recipient,are?unallowbble
31.205-49 Any cosi or amortization expensing,write-off, or write-downof goodwill(however represented)are
(9) unallowable '`'
(10) 31 20522(a)(1)'Lobti Ing•and political activity costs-Costs associated with attempts to influence the outcomes of
any Federal State;or local;election;.referendum iniliatloe, or similar procedure,through In kind or cash contributions,
endorsements publicity,orOrsirnileff.activities are unallowable. +;
(11) 3120513.c Em to ee,morale health;welfare, food service and dormitory costs and credits-Costs of recreation are unallowable.
(12) 3t205-20 Interest and other financial costs-Interest on borrowings(however represented)are unallowable.• it
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(13) 31,205..211p)(7)Taxes Income tax accruals designed to account for the tax effects of differences between taxable
income and pretax income as reflected by the books of account and financial statements are unallowable.
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See accompanying independent auditors' report and notes.
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HART CROWSER, INC.
.NOTES TO THE STATEMENT OF DIRECT LABOR, FRINGE BENEFITS,
AND GENERAL OVERHEAD
FOR THE YEAR ENDED JUNE 30, 2018
NOTE E-DESCRIPTION OF LABOR RELATED COSTS (Continued)
Reasonable:Compensation Levels
The Company uses compensation survey data from the National Compensation Matrix (NCM). No
executive compensation`was;in excess of the reasonable compensation levels.
Retirement Plan
The Company has a 40.1(k) plan,;meeting the requirements of FAR 31.205-6 (j), to which'it makes a
matching cash contribution equal:to a percentage of the employee's elected salary reduction, up to
8%offcompensation ,The`amount'of the company's matching expense included in the overhead pool
for tf1eyearAis$1119 624,E
Employee Stock Ownership Plan.
In additions 'the rCompany adopted an ESOP in 2005, The purpose of the ESOP is to enable
employees who are at;least 214,.ears of age to acquire stock ownership in the Company. The
amount`6of the company.'s share. of ESOP expense Included in the overhead pool for the year is
$174 52
Contract Lwbor•
The Company uses contract labor for engineering related services, and bills this labor as other direct
costs
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NOTE'F:=::DESCRIPTION OF;Dl=PRECIATIONlLEASING POLICIES1.
Certain assets are purchased and depreciated, while others are leased and•considered either 1
operating or capital leases. Costs associated with operating leases are included in the overhead
pool..The assets and liabilities under the capital leases are recorded at the lower of the present
value of the`minimum.lease payments or the fair value of the assets. The equipment is depreciated
overthe estimated useful life of the asset or over the lease term using the straight-line method, 11
Depreciation of ether property and equipment is computed over the estimated useful lives of the i.
assets using the'straight-line method. II
The depreciation reflected on the Company's financial statements differs from the acceptable 1
depreciation for Federal Income tax purposes.The amounts Included in the overhead pool are stated
in a mariner consistent with the Company's depreciation policies and do not exceed the amounts 1
reflected in the financial statements; the amounts Included in the Statement are allowable under •
FAR 31.205-11(c).•
NOTE G—FACILITIES CAPITAL COST OF MONEY if
The cost-of-money rate has been calculated In accordance with FAR 31.205-10, using average net
book values of equipment and facilities multiplied by the prompt payment act rate for the applicable
period. Equipment and facilities include leasehold improvements, leased leasehold improvements,
lab equipment, field equipment, furniture and fixtures, leased furniture, autos and trucks, computer
equipment, ,computer equipment — leased, office & drafting equipment, leased office equipment,
leased equipment, sculpture, and artwork.The calculation was made as follows:
Net book value of assets-prior year $ 1,036,203
Net book value of assets-current year 895,386
Average net book value $ 965,795
Multiplied by: average treasury rate 2.50%
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• HART CRCWSER, INC.
NOTES TO THE STATEMENT OF DIRECT LABOR, FRINGE BENEFITS,
AND GENERAL OVERHEAD
• FOR THE YEAR ENDED JUNE 30,2018
' NOTE G-=FACILITIES CAPITAL COST OF MONEY(Continued) i
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Equals facilities capital cost of money $ 24,145 •
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Divided.*direct labor base $. 4,769,350
`Equals,Facilities Capital cost of money rate 0.51%
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NOTE i* LIST OF DIRECT,COSTS ACCOUNTS
.r i"f ' ' �qe t i
The Company charges the following types of costs directly to projects:
• Subcontracting,
• Outside•Professional Seivices
r
• Cute,ideDirect Expenses
,,,,,,,..,,,,,..-_,.?a,,,:,._
• TraveltaridSubsistence ,
. • Mileage
• Per DiemV•*
• HC W itPncing i eimb ;
• ' UP Direct Credit'
• Accrued;Pirect;Costs
• -pi eage
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Asr noted above,; direct costs are coded to the corresponding project number so they may be ;'i
segregated andaccurnulated:in the Company's Job order cost accounting system. The Company
identifies cost as a direct cost if it can be specifically identified with a particular final cost objective,
i.e.,•a project related cost It is irrelevant whether or not the costs are actually billed. Direct costs 1i
are not included::in the overhead pool and direct accounts have been established in the Company's
Generai.Ledger ii
.
In addition,-the.Company has the following unit pricing charge rates. The list includes items which II
cover substantially;all recoveries. /,
Unit Name Measure Name Rate
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Supplies II
Buckets, Plastic 5 Gallon each $ 8.00 i
Tubing, Silicon#15 ft $ 3.00 .
Tubing, Poly 1/4" ft $ 0.20
3/8" Poly Tubing ft $ 0.50 I
- .045 Micron Filters each $ 18.00 !1
Gloves N-Dex pair $ 0.35 !,
GeoTech Sample Jars 16 oz. box(s) $ 12.00
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Rental Equipment II
• Technical Computer Rental hr(s) $ 19.00
' Drafting Computer Rental hr(s) $ 19.00
Hazardous Field Equip. Rental hr(s) $ 5.00 (
Truck/Van day(s) $ 95.00 !1
Muttirae Gas Monitor day(s) $ 80.00
Mini Rae day(s) $ 50.00 1
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City of Auburn
Hart Crowser Inc.
Billing Rates 3-31-2019
206.38% 10%
Name Title DSC Overhead Pre Profit Profit Hourly Rate
Jessica Blanchette Project Biologist 30.80 63.57 94.37 9.44 $ 103.80
Stephanie Bonnington Project Admin 30.89 63.75 94.64 9.46 $ 104.10
Mike Ehlebrecht Principal Geochemist 81.95 169.13 251.08 25.11 $ 276.19
Sue Enzi Project Admin 31.30 64.60 95.90 9.59 $ 105.49
Angie Goodwin Associate Hydrogeologist 50.51 104.24 154.75 15.48 $ 170.23
Pam Gunther Principal Biologist 84.14 173.65 257.79 25.78 $ 283.57
Eric Lindquist Senior Drafter 32.04 66.12 98.16 9.82 $ 107.98
Jean Olson Project Biologist 34.48 71.16 105.64 10.56 $ 116.20
Tad Schwager Senior Project Biologist 43.27 89.30 132.57 13.26 $ 145.83
Jim Shannon Associate Biologist 53.32 110.04 163.36 16.34 $ 179.70
Tim Walters Project Biologist 36.06 74.42 110.48 11.05 $ 121.53
Julie Wukelic Senior Principal Engineer 89.62 184.96 274.58 27.46 $ 302.04
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EXHIBIT C
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed,
percent competed during the billing period and completion along with funding status.
• Internal invoi a number and/or sequential numeric number(i.e.: progress payment#
10).
• Invoice date.
• Period of time invoice covers.
• Consultant Agreement# (i.e.: AG-C-513).
• Project number(s) listed (i.e.: CP19XX).
• CITY'S project manager listed.
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet
detailing timesheets, or some other form of proof) along with type of work done (i.e.:
design,
right-of-way, cr construction) or task order number.
• Direct salary (vase salaries)
• Indirect salary(benefits)
• Direct non-salary(i.e.: mileage, reproduction fees (i.e.: printing, copying),
communication fees (i.e.: telephone), supplies, computer charges, subconsultants),
indirect non-salary(overhead). The CITY does not pay for CONSULTANT meals
unless part of 3 task requires travel outside of the greater Seattle, Tacoma, and
Everett area. These costs are to be broken down and backup information is to be
attached to ir. oice. Project managers are to inform CONSULTANTS as to what is
required for break down information and if backup information is to be attached.
Break out the same for subconsultant charges.
• Previous and emaining base contract amounts left in each task and total contract—
total authorized amount (bottom line figure). Add amendments to this base contract
amount for total authorized amount.
• Percentage of work completed to date compared to total amount of work (if required
by the project manager).
• Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an
amendment ire place.
• Invoices for previous year are due by January 15th
• For grant/special funded projects there might be other special information needed,
reference the _:AG manual.
Consultant Invoices
Agreement No.AG-C-513
Page 1 of 2
SAMPLE INVOICE
City of Auburn Invoice#: 5222
25 West Main Progress Payment#: 2
Auburn WA 98001 Invoice Date: February 10, 2002
Attn: Scott Nutter(Project Engineer) Project Name: Thomas Nelson Farm
Agency Agreement#: AG-C-010 Project#: PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel Hours Hourly Amount
Rate
Mike Jones, Principal in Charge 1 $ 125.00 $ 125.00
Carla Maker, Architect 5 $ 72.00 $ 144.00
Joe Smith,Word Processing 10 $ 48.00 $ 480.00
Consultant Personnel Subtotal $ 749.00
Expenses (see attached Charge Multiplier Amount
documentation) s
Mike Jones, Principal in Charge 20 miles x1.1 $ 7.59
Carla Maker, Architect $ 30.00 x1.1 $ 33.00
Joe Smith, Word Processing $ 29.00 x1.1 $ 31.90
Consultant Expenses Subtotal $ 72.49
Consultant Total: $ 821.49
SUB CONSULTANTS (see attached documentation)
Subconsultant Hours Hourly Rate Amount
ABC Environmental, tic., Civil Engineer 10 $ 100.00 $ 1,000.00
Movin Com•an ,:Mr ving Consultant 2 $ 50.00 100.00
Subconsultant Subtotal $ 2,600.00
Subtotal x 1.1 Multi-,lier $ 2,860.00
Subconsultant Total: $2,860,00
TOTAL DUE THIS INVOICE $ 3,681.49
CONTRACT BREAKDOWN
Arm. t Total Invoiced % % Amount
Task Author,zed Prior Invoiced This Invoice To Date Expended . Completed Remaining
Original
Contract $22,000.00 $ 1,025.00 $ 2,681.49 $ 3,706.49 20% 25% $ 18,293.51
TOTAL $ 24,5G!-.00 $ 1,025.00 $ 3,681.49 $ 4,706.49 $ 19,793.51
Consultant Invoices
Agreement No.AG-C-513 •
Page 2 of 2
THE CITY OF AUBURN AND HART CROWSER, INC.
AMENDMENT#1 TO AGREEMENT FOR SERVICES AG-C-513
RELATING TO ON-CALL ENVIRONMENTAL & WETLAND SERVICES
THIS AMENDMENT TO THE AGREEMENT is made and entered into this2at day of
k)eGemh-e-" , 20 Ig , by and between the CITY OF AUBURN, a municipal corporation of
the State of Washington (hereinafter referred to as the "CITY"), and HART CROWSER, INC.
(hereinafter referred to as the "PROVIDER"). The City and Provider agree to amend the
Agreement AG-C-513 executed on the first day of May 2019.
The changes to the Agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to
December 31, 2020.
REMAINING TERMS UNCHANGED: All other provisions of the Agreement between the parties
for AG-C-513 executed on the first day of May 2019, shall remain unchanged, and in full force
and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and
year first above written.
HART CROWSER, INC. CITY OF AUBURN
(pile '
By: l
Authorized signature ancy Ba s, Mayor
Approved as to form (Optional): Approve. as • form:
Attorney for(Other Party) Steve Gross, Auburn City Attorney
Amendment No. 1 for Agreement No. AG-C-513
Hart Crowser, Inc.
ENG-182, Revised 10/18
Page 1 of 1