HomeMy WebLinkAbout04-02-2019 City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday April 2, 2019 - 10:00 AM — Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Jim Kelly called the meeting to order at 10:00 a.m. in Conference Room 2
located on the second floor of Auburn City Hall, 25 West Main Street in Auburn.
Members present included Chair Jim Kelly, Chair Pro Tern Bill Petersen,
Member Bob Baggett and Member-at-large Stan Laatsch. Member Larry Brown
was unavailable and excused.
Also present were Board Attorney Steve Gross, Human Resources & Risk
Management Director Candis Martinson, Human Resources Analyst Terry
Mendoza and City Clerk Shawn Campbell.
II. AGENDA MODIFICATIONS
Claims for LEOFF 1 Members #562217 and #3636477 were added to the
agenda under Items V.C.4.a, V.C.4.b and V.C.5.a respectively.
III. APPROVAL OF MINUTES
A. Minutes of the March 5, 2019 LEOFF Board Meeting
Motion by Chair Pro Tern Petersen, seconded by Member Baggett to
approve the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 4-0
IV. UNFINISHED BUSINESS
A. Pending Disability Leave/Retirement Applications
There was no pending disability leave/retirement application.
B. Pending Medical/Hearing/Vision/Dental Claims
LEOFF 1 Member#284134*
Request for reimbursement of prescription expenses in the amount
of $1,117.29 for services received between December of 2017 to
December of 2018. No new information was provided.
Motion by Chair Pro Tern Petersen to deny. Motion failed for lack
of a second.
LEOFF Board Minutes
April 2, 2019
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday April 2, 2019 - 10:00 AM — Conference Room 2
The Board discussed the timeline for submittal and the inclusion of
Over the Counter (OTC) medications.
Motion by Chair Pro Tern Petersen to table the request until
additional information is provided. Second by Member Baggett.
MOTION CARRIED UNANIMOUSLY. 4-0
Request for approval/reimbursement of long term care expenses in
the amount of $183,938.30 for services received between January
2015 to February 2016 and February 2018 to January of 2019.
On March 5, 2018, the Board tabled the claim pending additional
information regarding the timeliness and medical necessity of the
claims.
The Board discussed the timeliness of the claims and the lack of
Board pre-approval for the Long Term Care.
Motion by Member Baggett to deny payment of the claim. Second
by Chair Pro Tern Petersen.
MOTION CARRIED UNANIMOUSLY. 4-0
V. NEW BUSINESS
A. Disability Leave/Retirement Applications
No new application for disability leave was received.
B. Appeals/Requests for Reconsideration
No request for reconsideration was received.
C. Medical/Hearing/Vision/Dental Claims
1. LEOFF 1 Member#310533*
Request for reimbursement of dental expenses in the amount of
$147.00 for services received on March 6, 2019. The retiree's
dental expenses were previously found to be medically necessary.
Motion by Member Baggett to approve claim. Second by Chair Pro
Tern Petersen.
MOTION CARRIED UNANIMOUSLY. 4-0
LEOFF Board Minutes
April 2, 2019
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday April 2, 2019 - 10:00 AM — Conference Room 2
2. LEOFF 1 Member#321061*
Request for reimbursement of medical expenses in the amount of
$50.00 for services received on March 11, 2019.
Motion by Chair Pro Tem Petersen to approve claim. Second by
Member Laatsch.
MOTION CARRIED UNANIMOUSLY. 4-0
3. LEOFF 1 Member#970468*
Request for reimbursement of dental expenses in the amount of
$181.90 for services received on November 15, 2018. The retiree's
dental expenses were previously found to be medically necessary.
Chair Kelly recused himself.
Motion made by Member Laatsch to approve claim. Second by
Member Baggett.
MOTION CARRIED UNANIMOUSLY. 3-0
4. LEOFF 1 Member#562217*
a. Request for reimbursement of vision expenses in the
amount of $157.98 for services received on March 29, 2019.
LEOFF 1 Member has not received vision reimbursement in
2019.
Motion by Member Baggett to approve claim. Second by Chair Pro
Tem Petersen.
MOTION CARRIED UNANIMOUSLY. 4-0
b. Request for reimbursement of vision expenses for
sunglasses in the amount of $149.98 for services received
on March 29, 2019. LEOFF 1 Member has not received
vision reimbursement in 2019.
LEOFF Board Minutes
April 2, 2019
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday April 2, 2019 - 10:00 AM — Conference Room 2
Motion by Chair Pro Tern Petersen to approve claim. Second by
Member Baggett.
MOTION CARRIED UNANIMOUSLY. 4-0
5. LEOFF 1 Member#3636477*
Request for reimbursement of dental expenses in the amount of
$105.00 for services received on February 25, 2019.
1200 BALANCE
No. 363477 1200.00
170.00 1030.00
Motion by Chair Pro Tern Petersen to approve claim. Second by
Member Baggett.
MOTION CARRIED UNANIMOUSLY. 4-0
D. Other Discussion
Chair Kelly inquired about the requirements for the LEOFF Board
Secretary position and moving the responsibilities to Human Resources
staff. Board Attorney Gross advised there is no requirement for this to
remain with the City Clerk's office. The City's intent is to have the Board
Secretary duties assigned to the Human Resources department.
VI. ADJOURNMENT
There being no further business to come before the Board, the meeting
adjourned at 10:24 a.m.
APPROVED this 14th day of May, 2019.
JIM KELLY, CHAT Shawn Campbell Board Secretary
LEOFF Board Minutes
April 2, 2019
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