HomeMy WebLinkAboutAG-C-503 CP1516 Auburn Airport Runway Extension o H a,z
AuBuRN-
* *
CITY OF *
NancyBackus, Mayor
WASHINGTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000
November 19, 2018
Matt Rogers
Century West Engineering Corp.
1020 Emkay Drive#100
Bend, OR 97702
RE: Agreement No. AG-C-503
Project No. CP1516, Auburn Airport Runway Extension
Agreement Execution and Notice to Proceed
Dear Mr. Rogers:
Enclosed please find an executed copy of the above-referenced Agreement. This letter
serves as your Notice to Proceed. The work authorized under this agreement shall not
exceed $329,484.65 and has a completion date of December 31, 2019.
For the City's tracking and record keeping purposes, please reference AG-C-503 and
Project No. CP1516 on all correspondence and related material.
As the project manager, I am the designated contact for this agreement and all
amendments. Questions, assignments and coordination shall be routed through me. You
can contact me at 253-804-5034.
Sincerely,
Seth \al_ rom, P.E.
r`''L'Project Engineer
Public Works Department
SW/ad/as
Enclosure
cc: Shawn Campbell, City Clerk
CP1516
ENG-170,Revised 10/18 A
1'OUBUN * MORE THAN YOU IMAGINED
AGREEMENT FOR PROFESSIONAL SERVICES
AG-C-503
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Washington Municipal Corporation (the "CITY") and CENTURY WEST
ENGINEERING CORPORATION, an Oregon corporation (the "CONSULTANT" and
collectively, the "PARTIES").
RECITALS:
1. The City operates a municipal airport, which is need of a runway extension to
better serve the public; and
2. The Consultant has the necessary subject matter expertise for the runway
extension including a specialty in engineering design, permitting, and bidding
support services; and
3. The City wishes to obtain Consultant's services and Consultant is willing to
provide those services as provided for in this Agreement.
In consideration of the covenants and conditions of this Agreement, the parties
agree as follows:
1. SCOPE OF WORK.
The City will provide the Consultant, on a project basis, individual task
assignments set forth in Exhibit A for work related to the extension of Runway 16-34 at
the Auburn Municipal Airport. The task assignments in Exhibit A describe the work to be
completed, completion dates, and compensation amounts.
Agreement for Professional Services AG-C-503
ENG-181, Revised 9/18
November 8, 2018
Page 1 of 14
2. TERM.
The Consultant will not begin any work under this Agreement until authorized in
writing by the City. All work under this Agreement shall be completed by December 31,
2019 and can be amended by both parties for succeeding years.
The established completion time will not be extended because of any delays
attributable to the Consultant, but may be extended by the City in the event of a delay
attributable to the City, or because of unavoidable delays caused by conditions beyond
the control of the Consultant. A supplemental Agreement to extend the established
completion time must be signed by the Parties before the original completion date.
3. COMPENSATION.
The total compensation for this Agreement is not to exceed $329,484.65.
The Consultant will be paid by the City for completed services rendered under
each approved individual task assignment and at the rate set forth in Exhibit B. This
payment will be full compensation for work performed or services rendered and for all
labor, materials, supplies, equipment and incidentals necessary to complete the work.
The Consultant will shall submit an itemized bill to the City prior to payment and within
thirty (30) days of the work performed, services rendered, or purchase of materials,
supplies, equipment, and incidental expenses. An example of an itemized invoice is
attached in Exhibit C.
If services are required beyond those specified in the Scope of Work, and not
included in the compensation listed in this Agreement, a contract modification must be
negotiated and approved by the City prior to any effort being expended on those
services.
The Consultant will be reimbursed by the City for direct non-salary costs,
provided in Exhibit C, at the actual cost to the Consultant. All direct non-salary costs
Agreement for Professional Services AG-C-503
ENG-181, Revised 9/18
November 8, 2018
Page 2 of 14
must be necessary for the services under this Agreement and be authorized under 48
CFR part 31. Within thirty (30) days of incurring direct non-salary costs, the Consultant
will provide the City with an invoice.
. The Consultant will provide copies of the original supporting documents on request.
All above charges must be necessary for the services provided under the Agreement.
4. SUBCONTRACTING.
The Consultant will not subcontract for the performance of any work under this
Agreement without prior written permission of the CITY. No permission for
subcontracting will create, between the City and subcontractor, any contract or any
other relationship.
Compensation for any sub-consultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non-salary costs and
fixed fee costs for the sub-consultant will be substantiated in the same manner as
outlined in Section 3. All subcontracts must contain all applicable provisions of this
Agreement. e
5. RESPONSIBILITY OF CONSULTANT.
The Consultant is responsible for the professional quality, technical accuracy,
timely completion and the coordination of all studies, analysis, designs, drawings,
specifications, reports and any other services performed by the Consultant under this
Agreement. The Consultant will, without additional compensation, correct or revise any
negligent errors, omissions or other deficiencies in its plans, designs, drawings,
specifications, reports and other services as required by the City. The Consultant will
perform its services to conform to generally-accepted professional engineering
standards and the requirements of the City.
Agreement for Professional Services AG-C-503
ENG-181, Revised 9/18
November 8, 2018
Page 3 of 14
Any approval by the City under this Agreement does not in any way relieve the
Consultant of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided in this Agreement, the City's review, approval, or
acceptance of, or payment for, any of the services will be construed to operate as a
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
6. INDEMNIFICATION/HOLD HARMLESS.
The Consultant will defend, indemnify and hold the City, its officers, officials,
volunteers, and employees harmless from all claims, injuries, damages, losses, or suits,
including attorney fees, arising out of or resulting from the negligent acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries or
damages caused by the sole negligence of the City. If a court of competent jurisdiction
determines that this Agreement is subject to RCW 4.24.115, then, in the event of liability
for damages arising out of bodily injury to persons or damages to property caused by or
resulting from the concurrent negligence of the Consultant and the City, its officers,
officials, employees, and volunteers, the Consultant's liability, including the duty and
cost to defend, under this Agreement will be only to the extent of the Consultant's
negligence. The Consultant specifically and expressly agrees that this indemnification
includes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW,
solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
7. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the Consultant is an independent
contractor and not the agent or employee of the City and that no liability shall attach to
Agreement for Professional Services AG-C-503
ENG-181, Revised 9/18
November 8, 2018
Page 4 of 14
the City by reason of entering into this Agreement except as otherwise provided in this
Agreement. The parties agree that this Agreement may not be assigned in whole or in
part without the written consent of the City.
8. INSURANCE.
The Consultant will procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property that may arise
from or in connection with the performance of the work hereunder by the Consultant, its
agents, representatives, or employees.
Consultant's maintenance of insurance as required by the Agreement shall not
be construed to limit the liability of the Consultant to the coverage provided by such
insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
Consultant will obtain insurance of the types and in the amounts described
below:
a. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of$1,000,000 per accident. Coverage shall be written on
Insurance Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
b. Commercial General Liability insurance will be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, and personal injury and advertising injury, with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
The CITY shall be included as an additional insured under the Consultant's
Agreement for Professional Services AG-C-503
ENG-181, Revised 9/18
November 8, 2018
Page 5 of 14
Commercial General Liability insurance policy with respect to the work
performed for the City using the applicable ISO Additional Insured
endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington. If the consultant is a sole proprietor, the
Parties agree that Industrial Insurance would be required if the Consultant
had employees. However, the parties agree that a Consultant who has no
employees would not be required to have Worker's Compensation coverage.
d. Professional Liability insurance appropriate to the Consultant's profession,
with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate
limit.
The insurance policies are to contain, or be endorsed to contain, the following
provisions:
a. The Consultant's Automobile Liability and Commercial General Liability
insurance coverage shall be primary insurance as respects the City. Any
insurance, self- insurance, or insurance pool coverage maintained by the City
will be excess of the Consultant's insurance and will not contribute with it.
b. The Consultant will provide the city with written notice of any policy
cancellation within two business days of their receipt of such notice.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A:VII.
The Consultant will furnish the City with certificates of insurance and a copy of
the amendatory endorsements, including but not necessarily limited to the additional
insured endorsement, evidencing the insurance coverage required by this section,
Agreement for Professional Services AG-C-503
ENG-181, Revised 9/18
November 8, 2018
Page 6 of 14
before commencement of the work. The City reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the CITY at
any time. The City will not be obligated to pay progress payments under Section 3 until
the Consultant has fully complied with this section.
Failure on the part of the Consultant to maintain the insurance as required will
constitute a material breach of contract. The City may, after giving five business days'
notice to the Consultant to correct the breach, immediately terminate the contract or, at
its discretion, procure or renew insurance and pay any and all premiums for that
insurance. If the Consultant does not repay the premiums on request of the City, the
City will offset those costs against funds due the Consultant from the City.
The City will be insured for the full available limits of Commercial General and
Excess or Umbrella liability maintained by the Consultant, T, irrespective of whether
such limits maintained by the Consultant are greater than those required by this
contract or whether any certificate of insurance furnished to the City evidences limits of
liability lower than those maintained by the Consultant.
9. NONDISCRIMINATION.
The Consultant will not discriminate regarding any services or activities to which
this Agreement may apply directly or through contractual, hiring, or other arrangements
on the grounds of race, color, creed, religion, national origin, sex, sexual orientation,
age, or where there is the presence of any sensory, mental or physical disability.
10. OWNERSHIP OF RECORDS AND DOCUMENTS.
The Consultant agrees that all drawings, computer discs, documents, records,
books, specifications, reports, estimates, summaries and such other information and
materials as the Consultant may have accumulated, prepared or obtained as part of
Agreement for Professional Services AG-C-503
ENG-181, Revised 9/18
November 8, 2018
Page 7 of 14
providing services under the terms of this Agreement by the Consultant, will shall
belong to and will remain the property of the City. The Consultant agrees to maintain all
books and records relating to its operation and concerning this Agreement for a period
of six (6) years following the date that this Agreement is expired or otherwise terminated
and to allow the City to inspect all documents held by the Consultant and relating to this
Agreement upon good cause at any reasonable time within the 6 year period.
11. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
The Consultant certifies to the best of its knowledge and belief, that it and its
principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three (3)-year period preceding the effective date of this
Agreement been convicted of or had a civil judgment rendered against them
for commission or fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state, or local)
transaction or contract under a public transaction; violation of federal or state
antitrust statues or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving
stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
Agreement for Professional Services AG-C-503
ENG-181, Revised 9/18
November 8, 2018
Page 8 of 14
(d) Have not within a three-year period preceding the effective date of this
Agreement had one or more public transactions (federal, state, or local)
terminated for cause or default.
12. TERMINATION OF AGREEMENT.
(a) Termination for Convenience - The City may, by written notice to the
Consultant, terminate this Agreement for its convenience and without cause or
default on the part of Consultant. Upon receipt of the notice of termination,
except as explicitly directed by the City, the Consultant must immediately
discontinue all services affected.
Upon termination of the Agreement, the Consultant must deliver to the City all
data, surveys, models, drawings, specifications, reports, maps, photographs,
estimates, summaries, and other documents and materials prepared by the
Consultant under this contract, whether complete or partially complete.
The City agrees to make just and equitable compensation to the
Consultant for satisfactory work completed up through the date the Consultant
receives the termination notice. Compensation will not include anticipated profit
on non-performed services.
The CITY further agrees to hold Consultant harmless for errors or omissions in
documents that are incomplete as a result of the termination action under this
clause.
(b) Termination for Default - Either party may terminate this Agreement for cause
if the other party fails to fulfill its obligations that are essential to the completion
of the work per the terms and conditions of the Agreement. The party initiating
the termination action must allow the breaching party an opportunity to dispute
or cure the breach.
Agreement for Professional Services AG-C-503
ENG-181, Revised 9/18
November 8, 2018
Page 9 of 14
The terminating party must provide the breaching party seven (7) days advance
written notice of its intent to terminate the Agreement. The notice must specify the
nature and extent of the breach, the conditions necessary to cure the breach, and the
effective date of the termination action. The rights and remedies in this clause are in
addition to any other rights and remedies provided by law or under this agreement.
(c) Termination for Cause by the City- The City may terminate this Agreement in
whole or in part, for the failure of the Consultant to:
1. Perform the services within the time specified in this contract or by City
approved extension;
2. Make adequate progress so as to endanger satisfactory performance of
the Project; or
3. Fulfill the obligations of the Agreement that are essential to the completion
of the Project.
Upon receipt of the notice of termination, the Consultant must immediately
discontinue all services affected unless the notice directs otherwise. Upon termination
of the Agreement, the Consultant must deliver to the City all data, surveys, models,
drawings, specifications, reports, maps, photographs, estimates, summaries, and other
documents and materials prepared by the Consultant under this contract, whether
complete or partially complete.
The City agrees to make just and equitable compensation to the Consultant for
satisfactory work completed up through the date the Consultant receives the termination
notice. Compensation will not include anticipated profit on non-performed services.
The City further agrees to hold Consultant harmless for errors or omissions in
documents that are incomplete as a result of the termination action under this clause.
Agreement for Professional Services AG-C-503
ENG-181, Revised 9/18
November 8, 2018
Page 10 of 14
If, after finalization of the termination action, the City determines the Consultant
was not in default of the Agreement, the rights and obligations of the parties shall be the
same as if the City issued the termination for the convenience of the City.
a) Termination by Consultant: The Consultant may terminate this Agreement in
whole or in part, if the City:
1. Defaults on its obligations under this Agreement;
2. Fails to make payment to the Consultant in accordance with the terms of this
Agreement;
3. Suspends the Project for more than one hundred and eighty (180) days due to
reasons beyond the control of the Consultant.
Upon receipt of a notice of termination from the Consultant, the City agrees to
cooperate with Consultant for the purpose of terminating the agreement or portion
thereof, by mutual consent. If the City and Consultant cannot reach mutual
agreement on the termination settlement, the Consultant may, without prejudice to
any rights and remedies it may have, proceed with terminating all or parts of this
Agreement based upon the City's breach of the contract.
In the event of termination due to the City's breach, the Consultant is entitled to
invoice the City and to receive full payment for all services performed or furnished
in accordance with this Agreement and all justified reimbursable expenses incurred
by the Consultant through the effective date of termination action. The City agrees
to hold Consultant harmless for errors or omissions in documents that are
incomplete as a result of the termination action under this clause.
Agreement for Professional Services AG-C-503
ENG-181, Revised 9/18
November 8, 2018
Page 11 of 14
13. GENERAL PROVISIONS.
13.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
13.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement, except with respect to claims which have been waived, will be
decided by a court of competent jurisdiction in King County, Washington.
13.3. If any dispute or conflict arises between the parties while this Agreement is
in effect, the Consultant agrees that, notwithstanding such dispute or conflict, the
Consultant will continue to make a good faith effort to cooperate and continue work
toward successful completion of assigned duties and responsibilities.
13.4. The City and the Consultant respectively bind themselves, their partners,
successors, assigns, and legal representatives to the other party to this Agreement with
respect to all covenants to this Agreement.
13.5. This Agreement represents the entire and integrated Agreement between
the City and the Consultant and supersedes all prior negotiations, representations or
agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the City and the Consultant.
13.6. All costs of enforcement, including reasonable attorney's fees, expenses
and court costs shall be paid to the substantially prevailing party.
13.7. The Consultant agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
13.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
Agreement for Professional Services AG-C-503
ENG-181, Revised 9/18
November 8, 2018
Page 12 of 14
13.9. This Agreement shall be administered by Matt Rogers on behalf of the
Consultant, and by the Mayor of the City, or designee, on behalf of the City. Any written
notices required by the terms of this Agreement shall be served on or mailed to the
following addresses:
4
City of Auburn Century West Engineering Corp.
Attn: Seth Wickstrom , Attn: Matt Rogers
25 W Main Streit 1020 SW Emkay Drive, #100
Auburn WA 98001 Bend, OR 97702
Phone: 253-804-5034 Phone: 541-322-8962
E-mail: swickstrom@auburnwa.gov E-mail: wrogers@centurywest.com
13.10. All notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be delivered in person or sent by regular United
States mail, postage prepaid.
Any party may change their address by giving notice in writing to any other party.
13.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
14. FEDERAL PROVISIONS.
Mandatory federal contract provisions in Exhibit "D" are incorporated and part of
this Agreement.
Agreement for Professional Services AG-C-503
ENG-181, Revised 9/18
November 8, 2018
Page 13 of 14
CITY OF AUBURN
ancy Bac k, Mayor
Date 1.0 - .it
APPROVED AS TO FORM:
� t
�1
Steve Gross, ity Attorney
CENTURY WEST ENGINEERING CORP.
BY:
Joe os / k, President
Federal Tax ID # 93-0584951
Agreement for Professional Services AG-C-503
ENG-181, Revised 9/18
November 8,2018
Page 14 of 14
��/WESTTU RY
ENGINEERING
EXHIBIT A
Scope of Work
Engineering Design Services
Auburn Municipal Airport
Runway 16-34 Extension Final Design
Original— September 14, 2018
Revision 1 —September 21, 2018
Revision 2 — October 5, 2018
Revision 3 — October 10, 2018
Revision 4— October 15, 2018
Revision 5 — October 17, 2018
Revision 6— October 18, 2018
Revision 7— October 25, 2018
Revision 8 — November 5, 2018
GENERAL
The general scope of work is to provide engineering design, permitting, and bidding
support services for the proposed Runway 16-34 extension at the Auburn Municipal
Airport (Airport). This scope of work details activities and work elements needed to
incorporate pre-design decisions and criteria into the final design of the project. The
outcome of this effort will result in a set of bidding documents used to solicit bids for
construction of the improvements.
An environmental study for this project has been conducted under a separate scope of
work. This earlier effort established the general project limits, provided a conceptual
design, identified impacts, and established design criteria to be developed and detailed
further in the final design phase.
During an on-site meeting with the FAA, City Staff, and Century West Engineering took
place on July 17, 2018, FAA approved the runway extension that includes a 200 ft
extension to the north of the existing Runway 16 threshold and a 241 ft extension to the
south of the existing Runway 34 threshold, with the implementation of declared distances
and displaced thresholds. The runway length will be 3,841 ft. Refer to meeting minutes
dated August 1, 2018.
Final design of the project will include the following work items:
1. Construction of Runway 16 extension (200' x 75')Actual construction length may
vary slightly.
Scope of Work—Auburn Runway Extension 1
H:\PROTCP1516-Airport Runway Enhnncement\l.00 Agreements-C ontractslConsukant Agreement\Design\Final Exhibit A Scope of Work rev8.docx
CE
1%. WESTTU RY
ENGINEERING
2. Construction of Runway 34 extension (241' x 75'). Actual construction length may
vary slightly.
3. Construction of new, displaced threshold pavement markings on each runway end;
4. Construct pavement markings for taxiways impacted by construction;
5. Relocate the existing connector Taxiway G (as identified in the approved Airport
Layout Plan) to the new Runway 16 edge of pavement to allow access from
Taxiway A, rename to Taxiway A5 using FAA naming convention;
6. Relocate the existing connector Taxiway C to the new Runway 34 edge of
pavement to allow access from Taxiway A, rename to Taxiway Al using FM
naming convention;
7. Rename existing Taxiway D, Taxiway E, and Taxiway F using FAA naming
convention (A2, A3, and A4).
8. Regrade Runway 16-34 Runway Safety Area (RSA) and Object Free Area (OFA)
to the extent of the existing property limits (note: regarding of the RSA/OFA beyond
the existing fence south of the Airport is not included with this scope and will be
included as a separate future project);
9. Construction of blast fences on each runway end. It is assumed the Runway 34
blast fence will be located in its ultimate location with the proposed 2018 Park and
Ride property acquisition. It assumed the Runway 16 blast fence will be located in
its ultimate location assuming the full runway 16 build out.
10.Reconfigure Detention Pond "I" and Detention Pond "H" [as shown on the Runway
Extension Environmental Assessment (2017) and Airport Master Plan (2015)] to
accommodate stormwater as required by Department of Ecology 2014 Stormwater
Management Manual for Western Washington and the supplemental requirements
of the City of Auburn(COA) Supplemental Manual. Redesign the existing netting
system to prevent water fowl from entering the detention pond;
11.Construct pavement underdrains for new pavement areas;
12.Construct surface drainage structures as required to maintain existing surface
drainage patterns;
13.Perform geotechnical investigation to determine site and soil conditions, infiltration
rates, rates and pavement design;
Scope of Work—Auburn Runway Extension 2
1i:\PROACP1516-Airport Runway Enhancement\1.DD Agreements-Contracts\Consultant Agreement\Design\Final Exhibit A Scope of Work rev8.docx
CE
1%. WESTTURY
ENGINEERING
14.Replace, install new, and/or relocate existing taxiway lights impacted by the
construction;
15.Construct runway threshold lights to accommodate the use of a displaced
threshold on Runway 16;
16.Construct runway threshold lights to accommodate the use of a displaced
threshold on Runway 34;
17.Determine if the existing runway edge light spacing and Runway End Identifier
Lights (REILs) will need to be relocated and/or replaced based on threshold
location and age of equipment;
18.Construct Distance Remaining signs on each runway end to reflect the declared
distances (approx. 6 signs).
19.Construct electrical room modifications needed for the Constant Current Regulator
replacement and associated NEC code updates, as required; and
20.Replace airfield guidance signs impacted by construction (approx. 6 signs).
Final design work is anticipated to begin in November 2018. Bids to construct the work
are anticipated to be opened in Spring 2019, with construction anticipated for Summer
2019.
Century West Engineering (CWEC) the prime consultant is being supported by HWA
Geosciences (HWA), Elcon Associates (Elcon), and Parametrix for geotechnical,
electrical engineering services, and surveying/environmental, respectively. Task roles
within Task 2, 4, and 7 are identified between prime and subconsultant firms. If not
otherwise flagged all tasks will be performed by Century West Engineering.
DESIGN CRITERIA. Plans and reports prepared as part of this scope of work will be
developed in accordance with the latest edition and amendments to the following
documents, as of the date this Agreement is signed:
FAA Publications
a. AC 150/5300-13A—Airport Design
b. AC 150/5340-30J — Design and Installation Details for Airport Visual Aids
c. AC 150/5340-1 L— Standards for Airport Markings
d. AC 150/5370-1 OG —Standards for Specifying Construction of Airports
e. Other Applicable Advisory Circulars as of the date of this scope.
Scope of Work—Auburn Runway Extension 3
H:\PROI\CPt516-Airport Runway Enhancement\1.00 Agreements-Contracts\Consultant Agreement\Desiga\1 final Exhibit A Scope of Work revg.docx
W STTURY
ENGINEERING
WSDOT Publications
a. Washington State Department of Transportation/American Public Works
Association (WSDOT/APWA), Standard Specifications for Road, Bridge
and Municipal Construction: 2018 edition (As Applicable).
b. WSDOT/APWA Standard Plans for Road, Bridge, and Municipal
Construction (As Applicable)
CITY of Auburn Standards
c. Engineering Design and Construction Standards - Current Edition (As
Applicable)
d. Drafting Standards
e. Surface Water Management Manual (SWMM)
Services to be performed are as follows:
TASK 1 — PROJECT MANAGEMENT
a) Coordinate with FAA and the City in the development of the project.
b) Permit coordination throughout the design process. Consultant will coordinate with
the City and appropriate agencies to ensure required permits are obtained.
c) Carry out project administration including, but not limited to monitoring design and
project schedules, coordination of project with the City and FAA, monitoring and
reporting technical and budget issues to the City and FAA, preparation of monthly
consultant invoices for submittal to the City.
Activity in the final design phase is expected to occur over an 6-month period, an
allowance of 4-hours per month is assumed for this activity.
d) Organize and attend weekly coordination calls with the City Project Manager. The
Consultant's Project Engineer OR Project Manager will participate in these weekly
calls. Calls are expected to occur over a 5-month period.
e) Attend monthly 1-hour coordination meetings with the City via telephone
conference call.The Consultant will provide a call-in number.The Senior Associate
Engineer, Associate Engineer, and Project Engineer will attend the meeting. The
monthly coordination meetings will occur over the duration of the project, expected
over a 6-month period.
Scope of Work—Auburn Runway Extension 4
HtPR01\CP 1516-Airport Runway Enhancement\1.00 Agreements-Contracts\Consultant Agreement\Design\Final Exhibit A Scope of Work rev8.docx
CE
1%. WESTTURY
ENGINEERING
f) Attend a pre-design meeting with the City and FAA via telephone conference call.
The Consultant will provide a call-in number. The Consultant will prepare an
agenda and meeting minutes.
g) Attend up to 2 project review meetings and/or site visits at the airport to review
project status, confirm design parameters, conduct airport project coordination and
design review. Prepare an agenda and meeting minutes for each meeting. It is
assumed that each meeting will be 2 hours in duration, and will be attended by a
maximum of 2 staff members of the Consultant.
h) Coordinate project team, subconsultants and administer subconsultant contracts.
Provide detailed scope of work with figures to subconsultants for subconsultant
cost proposals.
i) Provide a project schedule to the City and FAA. Up to 3 revisions are anticipated.
j) Conduct in-house quality control for each element of design. It is assumed the
Principal Engineer will perform QA/QC at the 60%, 90%, and 100% submittals.
k) Prepare Construction Grant application and associated sketches. The City will
prepare and submit all forms to the FAA. The Consultant will provide the CIP
Data Sheet as well as any other sketch required for the grant application.
I) Assist the City in the administration of FAA and/or other funding programs.
m) Prepare FAA form 7460 for submittal to FAA, for general construction.
n) Prepare Strategic Event Notification forms for submittal to FAA. Up to (2)
submittals are assumed.
Deliverables:
• Monthly Progress Reports and Invoice via Email and Mail
• Project schedule and schedule updates in MS Project and PDF
• Weekly Check In Meeting Minutes
• CIP Data Sheet for grant application
• FAA Form 7460
• Strategic Event Notification forms
TASK 2— GEOTECHNICAL INVESTIGATION (HWA)
Scope of Work—Auburn Runway Extension 5
H:\PROACP1516-Airport Runway Rnhencement\1 AO Agreements-Contracts\Consultant Agreement\Dcsign\Pinal Exhibit A Scope of Work revS.docx
1%WESTTURY
ENGINEERING
a) Geotechnical subconsultant coordination —This work assumes a one-day site visit
with the Geotechnical Subconsultant to coordinate the work. (CWEC)
b) Runway closure coordination— Century West will coordinate appropriate NOTAMs
with City staff for temporary runway closures for geotechnical investigation work.
The closure is anticipated to be for up to two (2) days, during daylight hours. A
strategic event form is not anticipated due to the runway not being closed for a
continuous 24-hour period. City/Airport will provided runway closure crosses and
sand bags.
c) Geotechnical tasks. (HWA):
i. Obtain from the City and review all existing geotechnical and pavement
section information.
ii. Attend a project kick-off meeting onsite.
iii. Plan the field work program and conduct a visit to the site to mark the
locations of the test pits and cores and arrange for utility locates with an
appropriate Location subcontractor.
iv. Excavate a minimum of 3 test pits or borings 6 total)within each runway
extension area consisting of; one beyond the existing runway and taxiway
pavement, and one within the center of each proposed runway extension.
To properly assess subgrade conditions, we anticipate test pit depths of
about 8 to 10 feet will be required. Conduct in-place density tests in the
upper 4 feet of subgrade at each test pit location to assess soil moisture
and density. Bulk samples of subgrade soils will also be collected at each
location for laboratory testing. HWA will arrange for a backhoe and
operator to perform the test pit excavations. The test pits will be backfilled
with excavated spoils tamped into place using the bucket of the excavator.
Hence, these zones will consist of loose material and will likely settle
slightly at the ground surface. Restoration of landscaping, sod, lawn, etc.
is not included in this scope of work.
v. Conduct infiltration testing to assess site potential for infiltration of storm
water. Up to five (5) tests will be performed: two (2) beyond the Runway
34 end, one (1) beyond the Runway 16 end, and two (2) in Detention
Pond I. Testing will be conducted in accordance with the methodology
outlined in the 2014 WDOE Surface Water Management Manual. PIT sites
will be prepared by an excavation subcontractor under subcontract to
HWA. Water will be supplied by a rented water truck. Tests are expected
to take at least 1 day each. Upon completion, the pits will be backfilled
using the methods described above for test pits.
Scope of Work—Auburn Runway Extension 6
H:\PROACP1516-Airport Runway Enhancement\I.00 Agreements-Contracts\Consultant ABroement\Design\Pinol Exhibit A Scope of Work rev8.docx
C
41. WEST
ENGINEERING
vi. Determine seasonal ground water levels using a piezometer for each
basin (2 locations). It is assumed the groundwater monitoring will begin
after notice to proceed is issued and continue through February 2019. The
data obtained during this time period will be utilized to determine the
seasonal high water table and be used in the design of the project.
vii. Core the existing pavement at the location of each existing runway
terminus (north and south) and each proposed new taxiway terminus (a
total of 4 cores). All cores will be 6 inches in diameter to facilitate hand
hole excavations to assess subsurface conditions and obtain soil samples.
Core holes will be backfilled with crushed gravel and patched at the
surface using quick set concrete or Aquaphalt.
viii. Perform laboratory testing in general accordance with appropriate
American Society for Testing Materials (ASTM)standards, including,
natural moisture content, grain size analyses, Atterberg Limits,
moisture/density relationship (Proctor), and California Bearing Ratio
(CBR).
ix. Evaluate data derived from the subsurface investigation and laboratory
testing program. Make recommendations to determine if the existing
native soil will be suitable for trench backfill.
x. Prepare a draft geotechnical engineering report summarizing the results of
our investigation, laboratory testing, and analyses. HWA will provide
recommendations for subgrade preparation, recommend CBR values for
pavement design, and long-term design infiltration rates, as appropriate.
xi. Upon receipt of review comments prepare a final geotechnical engineering
report.
d) Review geotechnical report and provide comments for draft report.
(CWEC)
Deliverables:
• Draft geotechnical report (PDF format)
• Final Geotechnical Data Report—Sealed by a Professional Engineer
licensed in Washington State
TASK 3 — DESIGN SURVEYING (Parametrix)
Scope of Work—Auburn Runway Extension 7
H:\PROJ\CPI516-Airport Runway Enhancement\1.00 Agreements-Contracta\Conaultant Agreeawm\Design\Final Exhibit A Scope of Work rev8.docx
1%. WESTTURY •
ENGINEERING
a. Establish horizontal (NAD 83/91) and vertical control (NAVD 88)for survey work
at the airport. Establish one benchmark for elevation control and a minimum of
two additional points for horizontal control.
b. Conduct a topographic survey of the following areas:
• The survey shall tie the RW 16-34 centerline and identify its endpoints,
locate runway end monuments, if any.
• Survey the area adjacent Pond F (as Identified on the Airport Master
Plan)
The survey shall extend from the existing surveyed limits south to
encompass Pond F and west to the fence line, including the storm drain
identified on the existing survey approximately 1 ft west of the fence line.
The survey area is approximately 600 ft x 150 ft.
• Survey the area adjacent the pond west of Runway 34.
The survey shall extend from the existing surveyed limits north to the
pond west of Runway 34 and west to the fence line, including the storm
drain identified on the existing survey approximately 1 ft west of the
fence line. The survey area is approximately 650 ft x 150 ft.
Survey data, off of pavement surfaces, shall be collected at cross sections on
a 25' (maximum) interval or a 25' (maximum) grid as appropriate.
The survey map shall locate the airport property line; however, this is not a
boundary survey.
The topographic survey shall show existing ditches, swales, drainage
structures, fences, buildings, gravel areas, utilities, test pits, pavement core
locations, NAVAIDS and other structures or surface features within the survey
limits.
c. Contact the utility notification ("one call") center to request utility locates within
the survey limits.
d. Utilize as-builts provided by the City for stormwater inventory. Coordinate the
location of FAA-owned facilities through the airport as required.
Scope of Work—Auburn Runway Extension 8
]i:'PROJCP1516-Airport Runway Enhancomcnt\I00 Agrcom nts-Contracts\Consultant Agroomant\Dcsign\Final Exhibit A Scopo of Work rcvB.docx
WESTTU RY
ENGINEERING
e. Using the data collected from survey develop a digital terrain model of the area
surveyed.
f. Develop a contour map at a scale of 1"=50' for use in the design. The contour
interval shall be 0.5 feet.
g. Elevations for drainage structures shall be accurate to 0.01 feet and natural
ground elevations shall be accurate to 0.10 feet
TASK 4— ELECTRICAL INVESTIGATION (Elcon)
a) Perform electrical system assessment.
Perform an electrical assessment to determine systems capacity and updating
needs to accommodate project improvements. (Elcon):
• Perform onsite field investigation.
• Review systems functionality and need for updating.
• Perform review of records investigation.
• Identify recommended project improvement
elements; any alternative options; and decision
points.
i. Prepare assessment summary report that includes:
• Summary of conditions and recommendations of
improvements
• Summary of alternative options and decision
points
• Summary of systems assessment planning level
estimates
ii. Review electrical assessment summary report and provide
comments for draft report. (CWEC)
iii. Attend coordination meeting with City regarding findings.
Meeting will be attended by the project manager and the
electrical engineer at the City offices. Consultant will develop
exhibits for use during the meeting. Consultant will prepare
agenda and meeting minutes. (CWEC, Elcon)
iv. Conduct phone coordination meeting with the FAA to review
final list of project improvement elements. (CWEC)
Scope of Work—Auburn Runway Extension 9
H:U'ROACPl516-Airport Runway Enhancement\1.00 Agrcements-Contracts\Consukant Agreement\Design\Ptoal Exhibit A Scope of Work revg.docx
���WESTTURY
ENGINEERING
v. Based on the assessment, update and finalize the list of
items to be included within the scope of this project. (CWEC)
b) Prepare electrical design and development of plans, specifications and details for
construction of new or relocated electrical items. This effort includes design
document submittals for 60%, 90%, and 100% final documents. (Elcon)
Electrical components of the project include:
• Relocation of existing lights based on threshold placement
• Conduct integrity testing of MIRL home run as part of initial assessment.
Make recommendation for replacement, if necessary. Replace MIRL home
run if integrity testing determines replacement is necessary.
• Install, relocate, or replace existing elevated taxiway edge lights on
impacted taxiways.
• Replace the Constant Current Regulator (CCR), if required.
• Construct electrical room modifications as needed for the CCR replacement
and associated NEC code updates.
• Install new distance remaining signs for Runway 16 declared distances (3
signs)
• Install new distance remaining signs for Runway 34 declared distances (3
signs)
• Install new, lighted guidance signs for connect taxiways (approx. 5 signs)
• Upgrade/modify existing power and control, as required.
• Relocation or replacement of all existing runway edge lights to maintain
standard spacing (if required).
• Assess existing Runway 16 and Runway 34 REILs and provide
recommendations to replace or salvage the existing equipment.
c) Provide electrical Bidding Assistance: Provide bidding support services
relating to the electrical design for the proposed improvements.
Electrical design bidding support services will be performed by Elcon
Scope of Work—Auburn Runway Extension 10
H:\PROl\CP1516-Airport Runway Enhancement11.00 Agreements-Contracts\Consultant Agreement\Dcaign\final Exhibit A Scapa of Work rov8.docx
WES TURY
ENGINEERING
Associates (subconsultant to CWEC). Electrical bidding support
services includes responding to bidding questions, assisting with
addenda.
Deliverables:
• Assessment summary report (PDF)
TASK 5- STORMWATER SITE PLAN
A Stormwater Site Plan will be prepared for the proposed Runway 16-34 extension based
on the requirements of the Department of Ecology 2014 Stormwater Management Manual
for Western Washington and the supplemental requirements of the City of Aubum(COA)
Supplemental Manual.
a) The Associate Engineer and Senior Project Engineer will attend a meeting at the
City to discuss stormwater requirements.
b) Perform a site analysis using existing documents and reports, and evaluation of
existing site conditions.
c) Perform a qualitative off-site analysis for Basin I (northern portion of Airport) that
includes the elements identified in the COA Supplemental Manual Vol 1,Appendix
J Checklist.
d) Perform a quantitative off-site analysis for Basin 0 (southern portion of Airport)
that includes the elements identified in the COA Supplemental Manual Vol 1,
Appendix J Checklist.
e) Using the findings of the site analysis and guidance of the regulating documents
determine the applicable minimum requirements for this project.
f) Prepare a preliminary design of the permanent stormwater system including
conveyance, water quality features, and control/retention elements. This effort
includes system design for two separate basins as identified in the Airport Master
Plan (2015) and Drainage Inventory (2011).
• Basin 0 -Water quality and flow control systems design development and
analysis which includes the area south of the T-Hangar Rows, South Apron,
and approximately 600 ft of Runway 16-34
• Basin I - Water quality and flow control systems design development and
analysis which includes the remaining north part of the Airport not identified
in Basin O.
Scope of Work-Auburn Runway Extension 11
H:\PROJ\CP 1516-Airport Runway Enhancement\1.00 Agrecmonts-Contracts\Coosukant Agrecmont\Dcsign\Final Exhibit A Scope of Work rev8.docx
CENTURY
WEST
ENGINEERING
g) Prepare a draft Construction Stormwater Pollution Prevention Plan (SWPPP) per
State of Washington Department of Ecology requirements to be included with the
bid documents. Final plan will be completed by the Construction Contractor as a
part of the bidding documents. City will pay for all fees and facilitate the public
advertisement.
h) Prepare a draft Stormwater Site Plan report and submit to the City for review.
Provide draft via email in PDF format..
i) Coordinate and address review comments and incorporate changes into draft
report.
j) Prepare a final Stormwater Site Plan report and submit to the City for approval.
Provided report via email in PDF format.
k) Prepare a draft General Industrial Stormwater Pollution Prevention Plan
(SWPPP) update per State of Washington Department of Ecology requirements
for the industrial areas offsite. Draft to be provided in Word format and distributed
via email.
I) Prepare a final General Industrial Stormwater Pollution Prevention Plan
(SWPPP) update per State of Washington Department of Ecology requirements
for the industrial areas offsite.
Deliverables:
• Draft Stormwater Site Plan (MS Word format)
• Final Stormwater Site Plan (MS Word format and PDF)
• Draft Construction Stormwater Pollution Prevention Plan (MS Word
format)
• Draft General Industrial Stormwater Pollution Prevention Plan (MS Word
format)
TASK 6 — PERMITTING (CWE & Parametrix)
a) Coordination with City permit review team and provide additional information,
modifications and corrections to plans, to address City permit review
comments/issues.
b) City will prepare SEPA permit application for submittal to City for construction of
the improvements. City to pay all application fees and costs and will serve as the
Lead Agency. Consultant will not assist in SEPA permit application.
Scope of Work—Auburn Runway Extension 12
H:1PRO7\CP1516-Airport Runway Enhancement\1.00 Agreements-Contracts\Consultant Agreement\Dcsign'Final Exhibit A Scope of Work rcvh.docx
/ WESTTURY
ENGINEERING
c) The Consultant will prepare the City of Auburn Civil Site Improvement Submittal
Packet for submittal to the City for construction of the improvements which includes
the City's Civil Application for a Grading Permit, Storm Permit. City to pay all
application fees and costs.
d) The Consultant will prepare the Construction Stormwater General Permit
application (NOI) for submittal to the State of Washington Department of Ecology.
City to pay all application fees and costs.
e) The Consultant will prepare City Grading permit application and plans. City to pay
all application fees and costs.
f) Determine if Floodplain Development Permit will be needed. Current FEMA
floodplain maps show no floodplains within airport property, however it is
anticipated these maps will be updated sometime in 2019 and show floodplains
located in the northwest corner of the airport property.
Assumptions
All work will be done outside of the floodplain or new FEMA Floodplain
maps will not be instituted before work is constructed in a future floodplain.
If it is determined that a Floodplain Development Permit is needed
additional scope and budget will be necessary for permitting.
g) Perform wetland reconnaissance of Detention Pond "I" and Detention Pond "H"
(Parametrix).
i. Parametrix will conduct a wetland reconnaissance within the project area,
specifically at and adjacent to Detention Pond "I" and Detention Pond "H",
to determine if wetland presence/conditions have changed from those
found in the wetland investigations conducted at the airport in 2015 and
2016. Parametrix will provide a brief technical memorandum (no more
than 2 to 3 pages) related to the wetland reconnaissance findings.
Parametrix will also provide limited support for agency coordination
strategy for permitting related to the Detention Pond I and Detention Pond
"H", as needed.
Assumptions
Stormwater Pond I will not be regulated as a jurisdictional water by the US
Army Corps of Engineers. A Section 404 Permit (and associated JARPA)
will not be required.
Scope of Work—Auburn Runway Extension 13
H:\PROI CP1516-Airport Runway Enhancement\1.00 Agrcements-Contracts\Consultant Agreement\Desigo\Fmoi Exhibit A Scope of Work rev8.docx
CENTURY
WEST
ENGINEERING
Detention Pond "I" and Detention Pond "H"will not be regulated as a
critical area by the City and a Critical Area Report will not be required.
If Detention Pond "I" and Detention Pond "H" are determined to be under
Corps jurisdiction and/or City Critical Area Ordinance jurisdiction,
additional scope and budget will be necessary for permitting.
TASK 7 — RUNWAY CONFIGURATION CONCEPT
a) Consultant will develop up to three (3) exhibits that will be submitted to the FAA to
confirm the approved runway extension limits, use of declared distances, runway
lighting, and taxiway configuration.
b) Consultant will coordinate a conference call to discuss the runway configuration
with the FAA and City. Agenda and meeting minutes will be distributed.
Deliverables:
• Up to (3) 11"x17" PDFs of Runway Configuration Concept
TASK 8 — DETENTION POND COVER (TBD)
a) Consultant will develop up to two (2)alternatives and concept exhibits for detention
pond covering to be reviewed with the City. Detention pond covering for this scope
is assumed to be a netting system similar to existing pond covering.
b) Consultant shall attend a meeting at the City to discuss the preferred detention pond
cover configuration (CWEC)
c) Consultant will design the selected detention pond cover system. Pond cover
system design is assumed to consist of a suspended netting system similar in
nature to the existing system. This scope assumes design for only one pond
(reconfigured existing pond at north end of airfield). Should additional ponds be
required resulting from drainage design requirements, design efforts for covering of
additional stormwater facilities would be included in a subsequent contract scope
amendment.
d) Review detention pond covering system design and provide comments
to subconsultant. (CWEC)
Deliverables:
Scope of Work—Auburn Runway Extension 14
11\PRO7\CPI516-Airport Runway Enhancement\1.00 Agrocmonts-Contracts\Consultant Agreement\Design\Final Exhibit A Scope of Work rov8.docx
1%. WESTTURY
ENGINEERING
• Two (2) alternatives and concept exhibits for detention pond covering
TASK 9— 60% DESIGN
a) Incorporate runway configuration concept (Task 7)design comments from the City
and FAA and respond as necessary to requests for additional information.
b) Review past mapping, plans, documents, and other available information
pertaining to the project.
c) Prepare Title, legend, Site and Survey Control Plan, and general notes sheets (2
sheets)
d) Prepare a pavement section design for the new runway and taxiway pavement.
The basis of the pavement section design will be light aircraft (12,500 lbs design).
Aircraft fleet information will be taken from forecasts developed in the Airport's
2015 Airport Master Plan. (2 sheets)
e) Fully develop and finalize the preliminary plan and profile for the Runway 16-34
centerline, which was developed in the Environmental Assessment. (2 sheets)
f) Fully develop and finalize the preliminary plan and profile for each new connector
taxiway connection to Runway 16-34 which was developed in the Environmental
Assessment. (2 sheets)
g) Fully develop and finalize the typical cross section and develop final cross sections
for Runway 16-34 and each connector taxiway. Prepare cross section sheets for
use during construction. (4 sheets)
h) Prepare preliminary site paving and grading plans based on the final runway profile
and cross sections. Paving and grading plans will show contours at a 0.2' interval
and will show transitions and connections to existing taxiways and other paved
surfaces that are to remain in place. Regrade Runway 16-34 Runway Safety Area
(RSA) and Object Free Area (OFA) to the extent of the project limits (note:
regarding of the RSA/OFA beyond the existing fence south of the Airport is not
included with the scope and will be included as a separate project) (2 sheets)
i) Make recommendations and prepare a 60% level design for surface and
subsurface drainage of the project area. Prepare pavement underdrain plans and
surface drainage plans. Drainage features may include inlets, pipes, underdrains,
ditches, swales, manholes and other appurtenances to provide site drainage. This
effort furthers the design detailing of the parameters developed in Task 5. (2
sheets)
Scope of Work—Auburn Runway Extension 15
H:\PRO]\CP1516-Airport Runway Enhancement\1.00 Agreements-Contracts\Consultant Agreemment\Design\Final Exhibit A Scope of Work rev8.docx
CENTURY
04. WEST
ENGINEER ING
j) Perform design layout of runway/taxiway lighting fixtures and signage,
electrical cable/conduit routing, and other miscellaneous associated
electrical infrastructure layout. This effort also includes identifying
system components to be demolished and/or removed. Layout to be
performed by CWEC to support electrical design performed by
subconsultant Elcon in Task 4. (3 sheets)
k) Review subconsultant electrical design documents and incorporate into
60% design documents. (2 sheets)
I) Prepare preliminary demolition and pavement removal plans to depict civil,
marking and electrical items scheduled for removal, replacement or adjustment.
Demolition plans will be prepared for the following (3 sheets):
• Runway 16 threshold
• Runway 34 threshold
• Connector taxiway connections
• Miscellaneous utility revisions or adjustments
• Detention Pond I covering
• Existing threshold light relocation
m) Prepare preliminary erosion control plan and details for construction. (2 sheets)
n) Prepare preliminary pavement marking plans for the improvements. Marking plans
include (2 sheets):
• Displaced threshold markings for Runway 16
• Displaced threshold markings for Runway 34
• Connector taxiway markings
o) Prepare typical sections, paving, drainage details and miscellaneous details
required for construction. (6 sheets)
p) Prepare blast fence configuration and location at each runway end ). (1 sheets)
Scope of Work—Auburn Runway Extension 16
R:\PRO]\CP1516-Airport Runway Enhancement 11.00 Agrcomonts-Contracts\Consultant Agreement\Design\Final Exhibit A Scope of Work revS.docx
' JJCEN
WEST
ENGINEER ING
q) Prepare a preliminary construction phasing and safety plan and recommendations.
Safety plan is to be reviewed by the FAA and Airport staff. Solicit comments and
incorporate into final form for approval by FAA. (8 sheets)
r) Prepare final construction phasing/safety/work area plan drawings to be
incorporated into the construction plan set. (8 sheets, revised from Task 8.q.)
s) Prepare preliminary quantity and construction cost estimates for the project using
City's standard Engineer's Estimate template.
t) Prepare preliminary(60%)plans for City review. The plan set is expected to consist
of approximately 43 drawings. 11"x17" PDF plans will be distributed via email. The
60% review by the City will consist of plans only and not specifications or the
design report. City review time is anticipated to be (2) weeks.
u) Attend a 60% review meeting with the City to discuss plans and costs at the airport.
Up to 2 consultant staff shall attend the meeting. Prepare an agenda and meeting
minutes for the meeting.
v) Submit preliminary(60%)plans for FAA review. The plan set is expected to consist
of approximately 43 drawings. 11"x17" PDF plans will be distributed via email. The
60% review by the FAA will consist of plans only and not specifications or the
design report. FAA review time is anticipated to be (2) weeks.
Deliverables:
• 60% Design Plans (PDF)
• Preliminary quantity and construction costs estimates (MS Excel and PDF)
• Response to City's and FAA comments on Runway Configuration Concept
(Task 6) (Bluebeam Format)
TASK 10 —90%/Permit Submittal DESIGN
a) Incorporate 60% design comments from the City and respond as necessary to
requests for additional information.
b) The associate engineer and senior project engineer will make 1 site visit and
inspection when the project is approximately 75% complete.
c) Prepare revised quantity and construction cost estimates for the project.
d) Prepare an engineer's design report to the established FAA requirements.
Scope of Work—Auburn Runway Extension 17
H:\PROTCPI516-Airport Runway Enhancement\1.00 Agreements-Contracts\Consultant Agreement\Design\Pinal Exhibit A Scope of Work rev8.docx
WEESNTTU RY
ENGINEERING
e) Prepare preliminary (90%) plans. The plan set is expected to consist of
approximately 41 drawings.
f) Prepare preliminary (90%) bidding documents and technical specifications per
FAA and City standards.
g) Distribute preliminary plans, bidding documents, technical specifications, cost
estimate, and design report to the City. PDF Plans (11"x17")and specifications will
be submitted via Email. City review time is anticipated to be (2) weeks.
h) Attend a 90% review meeting with the City to discuss comments at the airport. Up
to 2 consultant staff shall attend the meeting. Prepare an agenda and meeting
minutes for the meeting.
i) Revise bidding documents to incorporate City comments on the 90% plan set.
j) Submit 90% plans, PDF format, to the City reviewers for grading and storm
permits.
k) Submit 90% plans, specifications, cost estimate, and design report to the FAA for
review and comment. Provide one hard copy to be sent to the FAA. City shall
receive electronic PDFs of documents submitted to FAA. Anticipate 3-week FAA
review time.
Deliverables:
• 90% Plans
• 90% Specifications
• 90% Cost Estimate
• 90% Engineer's Design Report
TASK 11 — 100% DESIGN
a) Incorporate 90% design comments and respond as necessary to requests for
additional information.
b) Incorporate Electrical 90% changes subconsultant electrical design
documents and incorporate into 100% design documents.
Scope of Work—Auburn Runway Extension 18
H:\PROJ\CP1516-Airport Runway Enhoncomont\1.00 Agreements-Contracts\Consultant Agreement\Design\Final Exhibit A Scope of Work rovg.docx
1% CE
. WESTTURY
ENGINEERING
c) Provide final design drawings
d) Develop final specifications using Advisory Circular 150/5370-10(latest edition),
Standards for Specifying Construction of Airports and applicable City
specifications.
e) Complete final quantity calculations and prepare an Engineer's detailed estimate
of construction costs for the project using City's standard Engineer's Estimate
template.
f) Submit final construction documents to City for review and approval prior to
sending to FAA. Documents will be in PDF format.
g) Submit final construction documents to FAA for review and approval.
h) Provide 1 set of contract construction documents (contract manual and full size
drawings) for bidding. City will scan copies of plans and specifications and
distribute to FAA and Consultant.
Deliverables:
• (1) full size, signed, hard copy of plans (City)
•
• (1) hard copies of specifications (City)
• CAD files of plans (AutoCAD 2018)
• (1) CD/DVD/USB (format determined by City) with deliverables (City)
TASK 12 — BIDDING SERVICES
a) Provide an advertisement for the public bidding of the project using City
boilerplate. The City shall send the Invitation to Bid to media outlets for
advertisement, and pay advertising fee.
b) City shall provide project coordination with the FAA throughout the
bidding period. Consultant will not assist with this task.
c) Assist in answering questions from potential bidders and technical
questions during the bidding process.
d) Assist in preparing addenda as necessary to clarify bid documents.
Scope of Work—Auburn Runway Extension 19
H:\PROACP1516-Airport Runway Enhancement\1.00 Agreements-Contracts\Consultant Agreement\Design\Final Exhibit A Scope of Work rov8docx
1••• WESTTURY
ENGINEERING
e) Organize, attend, and conduct a pre-bid conference at the Airport. The senior
project engineer will attend the meeting. Prepare an agenda and meeting minutes.
f) City shall conduct the bid opening and send bid results to the Consultant for review
and analysis. The Consultant will not attend the bid opening.
g) Analyze bids and make a recommendation to the City and FAA for award of bid.
Deliverables:
• Recommendation of Award Letter (PDF format)
• Addenda (as required)
• Pre-construction meeting minutes and sign-in sheet
TASK 13 — CONSTRUCTION ADMINSITRATION AND OBSERVATION
Construction administration and observation services are not included. These services
will be performed under a separate agreement.
Scope of Work—Auburn Runway Extension 20
H:\PRO]\CPI5 lb-Airport Runway Enhancement\1.00 Agreements-Contracts\Consultant Agrccment\Design\Final Exhibit A Scope of Work rov8.docx
EXHIBIT B
FEE SCHEDULE
PROJECT TITLE: AUBURN MUNICIPAL AIRPORT-RUNWAY 16-34 EXTENSION
CLIENT: CITY OF AUBURN
JOB NUMBER: 12446.007.01
SENIOR SENIOR
PRINCIPAL ASSOC. ASSOC. PROJ PROD AIRPORT
ENOR ENOR ENOR MNOR ENOR PLANNER HIT CLER. TOTAL PROJECT TASK
PROJECT TASK $252.04 $217.54 $202.83 $166.87 $123.09 $170.52 $104.55 $78.01 I-IRS COST COST
DESIGN SERVICES
Task 1-Protect Management $32,452.64
a FAA and City Coordination 4 4 8 $1,159.48
b Permit Coordintion 4 4 8 $1,159.48
c Project Administration(4 hrs/mo,6 months) 10 10 4 24 $4,009.04
d Weakly Coordination Celle with City PM(4/mo,5 months) 10 10 20 $2,898.70
e Monthly Coordination Calls with City Staff(6 months) 6 6 8 20 $3,506.22
f Pre-Design Conference Call 1 2 3 $448.83
g Project Review Meetings/Site Visits 8 10 18 $2,564.96
It Project Team&Subconsultant Coordination 8 16 8 8 40 $5,900.64
i Provide Project Schedule(Up to 3 alternatives) 4 4 $492.00
j QA/QC 40 40 $8,113.20
k CIP Data Sheet for Grant Application I 1 5104.55
I Grant Funding Admiolan:Mon 4 4 8 $804.04
m Form 7460 2 8 10 $1,082.40
n Strategio Event Form.(Up to 2) 2 2 $209.10
Task 2-Geotechnical Investigation $2,598.58
a Geotechnical Investigation Site Visit 10 10 $1,230.00
b NOTAM Coordination 2 2 $209.10
c Geoteclmlaal Tasks Included as a Subconsultant below.
d Geotechnical Report Review/Comments 4 4 8 $1,159.48
Task 3-Design Surveying $0.00
e-g Design Survey Included as a Subconsultant below.
Task 4-Electrical Investigation $3,324.28
a Electrical Assessment Report 4 8 16 28 $3,324.28
b Electrical Design Included as a Subeensuhant below.
c Elcotrieal Bidding Support Included as a Subcoosubant below.
Task 5-Stormwator Sits Plan $28,489.76
a Stormwatcr Requirement Meeting 4 4 8 $1,159.48
b Site Analysis 2 A 10 $1,317.74
c Qualitative off-site analysis(Basin I) 4 16 8 4 32 $3,783.92
d Quantitative off-site analysis(Basin 0) 4 40 16 8 68 $7,884.36
is Determine Minimum Requirements fir Project 1 I $123.00
f ProWnioaey Design of Pennant Stemmata System 4 8 8 20 $2,487.88
g Draft SWPPP 4 16 16 36 $4,308.28
h Stormwater Site-Plan 4 8 12 $1,651.48
i Incorporate Review Comments 16 16 $1,968.00
j Final Stormwater Site Plan 2 4 6 $825.74
k Draft GencralIndustrial SWPPP 8 8 16 $1,820.40
I Final General Industrial SWPPP 4 4 8 $1,159.48
Task 6-Permi(((ng $5,225.04
a City Permit Review Coordination 4 4 4 12 $1,577.68
b SOPA Permit(Work by City) Work Performed by City 0 $0.00
o Civil Site Improvement Submittal Packet 4 8 8 20 $2,487.88
d Construction Stomtwater General Permit Application 4 4 $667.48
is City Grading Permit Included in Civil Site Improvement Submittal Packet 0 $0.00
f Determhation of Floodplain Development Permit
Requirements 4 4 $492.00
g Wetland Recomiaaanoe Included as a Suboonsultant below.
Task 7-Runway Configuration Concept $4,313.86
a Submit Draft Drawings for FAA Review/Comment 4 4 24 32 $3,858.76
b Incorporate Comments,Submit Final Drawings 2 2 4 $455.10
Task 8-Detention Pond Cover $11,876.08
a Detention Pond Cover Concepts 2 810 $1,170.14
b Cover Concept Meeting 4 4 $667.48
o Cover Design(Tonka below) 0 $0.00
o.l Coordination with Consultant 4 4 $667.48
c.2 Design of System 4 12 16 32 $3,816.28
0.3 Internal QA/QC of Detention Pond Cover 24 24 $5,220.96
d Review Detention Pond Covering System 2 2 $333.74
Task 9-60%Design $63,050.40
a Incorporate Runway Configuration Concept Design 8 8 $984.00
b Review Past Information 2 2 4 $579.74
Prepare Tido,Legend,Silo&Survey Control and Note
e Sheer(2 Sheets) 2 16 18 $1,918.80
d Prepare Pavement Section(2 Shoots) 2 4 4 8 18 $2,499.96
c Prepare Runway 16-34 Plan&Profile(2 Shoots) 4 16 8 28 $3,471.88
f Prepare Connector Taxiway Plan&Profile(2 Sheets) 8 16 8 32 $4,139.36
g Prepare Cross Sections(4 Sheets) 4 32 36 $3,837.60
h Prepare Silo Paving&Grading Plan(2 Sheets) 8 16 8 32 $4,139.36
i Surface&Subsurface Drainage(2 Shear) A 16 8 32 $4,139.36
J Light&Slgnego Plan(3 Sheds) 4 16 8 28 $3,471.88
k Review Subconsultant Electrical Plan(2 Sheets) 4 8 12 $1,651.48
1 Prepare Demolition Plan(3 Sheets) 4 8 16 28 $3,324.28
Page 1 of 2
EXHIBIT B
FEE SCHEDULE
m Prepare Erosion Control Plan(2 Sheets) 4 16 8 28 $3,471.88
n Prepapro Pavement Marking Plan(2 Sheets) 2 6 S 16 $1,908.14
o Typical Section,Paving&Drainage Details(6 Sheets) 4 12 24 40 $4,652.68
p Blast Fence Configuration(1 Sheet) 2 4 16 22 $2,498.54
Prepare Draft Construction Safety and Phasing Plan(8
q Sheets) 4 16 60 80 $8,908.48
Prepare Final Construction Safety and Phasing Plan(8
r Sheets) 4 4 8 16 $1,995.88
a Prepare Preliminary Quantity&Cost Estimate 4 16 8 28 $3,471.88
t Prepare 60%Plans for City Review 1 1 $166.87
u Attend 60%Review Meeting at City 4 8 12 $1,651.48
v Submit 60%Plans for FAA Review 1 1 $166.87
Task 10-90%/Permit Submittal Design $59,606.19
u Incorporate 60%Design Conmenta 8 8 16 $1,820.40
b 75%Site Visit 4 8 12 $1,795.32
o Revised Quantity&Construction Cost Estimate 2 8 8 18 $2,154.14
d Prepare Engineer's Design Report 6 16 16 8 48 $5,599.84
e Prepare 90%Plans 40 120 120 280 $33,980.80
Prepare 90%Bidding Documents&Technical
f Specifications 8 16 24 8 56 $7,986.32
g Distribute Bid Documents to City 1 1 $166.87
h Attend 90%Review Meeting with City 4 8 12 $1,651.48
i Revise Bidding Documents to Incorporate City Comments 8 24 8 40 $4,117.28
J Submit 90%Plana for City Permitting 1 1 5166.87
k Submit 90%Bid Documents to FAA I 1 $166.87
Teak 11-100%Design $20,028.59
a Incorporate 90%Design Comments 0 8 16 $2,318.96
is Incorporate Electrical Documents in Final 8 6 $984.00
c Provide Final Design Drawings 18 20 40 8 86 $10,269.74
d Develop Final Tehnical and City Specifications 4 8 4 16 $1,963.52
o Prepare Final Quantity&Construction Cost Estimate 8 8 16 32 $3,991.76
f Submit Final Bid Documents for City Review 1 1 $166.87
g Submit Final Bid Documents for FAA Approval I I $166.87
h Provide Final Bid Documents to City for Distribution 1 1 $166.87
Task 12•Bidding Services $7,383.88
a Provide Advertisement 2 2 $246.00
b FAA Coordination(NIC) Work Performed by City 0 $0.00
c Answer Technical Questions 8 8 16 $2,318.96
d Prepare Addenda(as needed) 2 8 S 8 26 $3,659.44
o Pre-Bid Meeting 4 4 $667.48
f Bid Opening(NIC) Work Performed by City 0 $0.00
l;Bid Analysis 4 4 $492.00
Labor Subtotal Hours 4 38 69 334 713 4 631 64 1857 $238,349.30 $238,349.30
Labor Subtotal Coat $1,008.16 $8,266.52 $13,995.27 $55,734.58 $87,699.00 $682.08 $65,971.05 $4,992.64
EXPENSES:
Coat Ground R.T.
Travel: Per Unit Tripe Days Miles Markup
Vehicle Mileage 50.545 9 70 1.0 $343.35
Meals $30.00 13 1.0 $390.00
Mise expenses:
MISC $1,000.00
POSTAGE $250.00
PRINTING $250.00
FIELD SUPPLIES $500.00
Sub-Consultants:
1.Geotechnical Subconaultant-HWA $39,158.00 1.0 $39,158.00
2.Electrioal Subconenitant-Elcoa $32,043.00 1.0 $32,043.00
3.Survey&Wetland Reconaiesance-Parasnctrtx $17,201.00 1.0 $17,201.00
Subtotal-Expenses $2,733.35
Subtotal-Subooneultants $88,402.00
Total- DESIGN&BIDDING SERVICES $329,484.65
Page 2 of 2
EXHIBIT C
DIRECT NON-SALARY REIMBURSABLE EXPENSES
• Outside Reproduction Fees
• Courier Fees
• Subconsultant Fees
• Materials and Supplies
• Mileage at $0.485/mile or the current approved IRS rate.
It is understood that all reimbursements are at the actual cost of the Consultant.
Subcontracts: The C Consultant, at the City's, request will enter into subcontracts with
other consultants, such as appraisers and/or environmental consultants, etc. If the City
approves of the subcontract, the City will reimburse the Consultant T for the actual cost
of the subcontracts to cover the Consultant's additional overhead expense associated
with the subcontract.
CONSULTANT INVOICES
Consultant invoices should contain the following information:
• Be provided on Consultant's professional letterhead.
• A cover letter stating the status of each task. This should include items completed,
percent completed during the billing period and completion along with funding status.
• Internal invoice number and/or sequential numeric number (i.e.: progress payment#
10).
• Invoice date.
• Period of time invoice covers.
• Consultant Agreement# (i.e.: AG-C-115).
• Project number(s) listed (i.e.: PR562).
• List the City'S project manager listed.
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet
detailing timesheets, or some other form of proof) along with type of work done (i.e.:
design,
right-of-way, or construction) or task order number.
• Direct salary (base salaries)
• Indirect salary (benefits)
Exhibit C
Agreement No.AG-C-503
Page 1 of 3
• Direct non-salary (i.e.: mileage, reproduction fees (i.e.: printing, copying),
communication fees (i.e.: telephone), supplies, computer charges, subconsultants),
indirect non-salary (overhead). The City does not pay for Consultant meals unless
part of a task requires travel outside of the greater Seattle, Tacoma, and Everett
area. These costs are to be broken down and backup information is to be attached
to invoice. Project managers are to inform Consultant as to what is required for
break down information and if backup information is to be attached. Break out the
same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract—
total authorized amount (bottom line figure). Add amendments to this base contract
amount for total authorized amount.
• Percentage of work completed to date compared to total amount of work (if required
by the project manager).
• Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an
amendment in place.
• Invoices for previous year are due by January 15tH
• For grant/special funded projects there might be other special information needed,
reference the LAG manual.
•
Exhibit C
Agreement No.AG-C-503
Page 2 of 3
SAMPLE INVOICE
City of Auburn Invoice#: 5222
25 West Main Progress Payment#: 2
Auburn WA 98001 Invoice Date: February 10, 2002
Attn: Scott Nutter(Project Engineer) Project Name:Thomas Nelson Farm
Agency Agreement#:AG-C-010 Project#: PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel Hours Hourly Rate Amount
Mike Jones, Principal in Charge 1 $ 125.00 $ 125.00
Carla Maker,Architect 5 $ 72.00 $ 144.00
Joe Smith,Word Processing 10 $ 48.00 $ 480.00
Consultant Personnel Subtotal $ 749.00
Expenses (see attached documentation) Charges Multiplier Amount
Mike Jones, Principal in Charge 20 miles x1.1 $ 7.59
Carla Maker, Architect $ 30.00 x1.1 $ 33.00
Joe Smith, Word Processing $ 29.00 x1.1 $ 31.90
Consultant Expenses Subtotal $ 72.49
Consultant Total: $ 821.49
SUB CONSULTANTS(see attached documentation)
Subconsultant Hours Hourly Rate Amount
ABC Environmental, Inc., Civil Engineer 10 $ 100.00 $ 1,000.00
Electrical Consulting, Electrical Engineer 5 $ 100.00 500.00
Mechanical Solutions, Mechanical Engineer 10 $ 100.00 MRF 1,000.00
Moving Company, Moving Consultant 2 $ 50.00 100.00
Subconsultant Subtotal $ 2,600.00
Subtotal x 1.1 Multiplier $ 2,860.00
Subconsultant Total: $ 2,860,00
TOTAL DUE THIS INVOICE $ 3,681.49
CONTRACT BREAKDOWN
Amount Total Invoiced % % Amount
Task Authorized Prior Invoiced This Invoice To Date Expended Completed Remaining
Original
Contract $22,000.00 $ 1,025.00 $ 2,681.49 $ 3,706.49 20% 25% $ 18,293.51
MRF* 2,500.00 0.00 1,000.00 1,0000.00 40% 45% 1,500.00
TOTAL $24,500.00 $ 1,025.00 $ 3,681.49 _ $ 4,706.49 $ 19,793.51
Note: MRF=Management Reserve Fund
* Received a written authorization of MRF on 1/10/01 for Mechanical Engineer task in the amount of
$2,000.00.
Exhibit C
Agreement No.AG-C-503
Page 3 of 3
EXHIBIT D
FEDERAL PROVISIONS
All references made herein to "contractor", "bidder", and "offeror" shall pertain to the Consultant
T. All references made herein to "subcontractor" shall pertain to any and all subconsultants
under contract with the Consultant.
All references made herein to "sponsor" and "owner" shall pertain to the City.
ACCESS TO RECORDS AND REPORTS
The Contractor must maintain an acceptable cost accounting system. The Contractor agrees
to provide the Owner, the Federal Aviation Administration and the Comptroller General of the
United States or any of their duly authorized representatives access to any books, documents,
papers and records of the Contractor which are directly pertinent to the specific contract for the
purpose of making audit, examination, excerpts and transcriptions. The Contractor agrees to
maintain all books, records and reports required under this contract for a period of not less than
three years after final payment is made and all pending matters are closed.
BREACH OF CONTRACT TERMS
Any violation or breach of terms of this contract on the part of the Consultant T or its
subcontractors may result in the suspension or termination of this contract or such other action
that may be necessary to enforce the rights of the parties of this agreement.
Owner will provide Consultant written notice that describes the nature of the breach and
corrective actions the Consultant must undertake in order to avoid termination of the contract.
Owner reserves the right to withhold payments to Contractor until such time the Contractor
corrects the breach or the Owner elects to terminate the contract. The Owner's notice will
identify a specific date by which the Consultant must correct the breach. Owner may proceed
with termination of the contract if the Consultant fails to correct the breach by the deadline
indicated in the Owner's notice.
The duties and obligations imposed by the Contract Documents and the rights and remedies
available thereunder are in addition to, and not a limitation of, any duties, obligations, rights
and remedies otherwise imposed or available by law.
GENERAL CIVIL RIGHTS PROVISIONS
The Contractor agrees to comply with pertinent statutes, Executive Orders and such rules as
are promulgated to ensure that no person shall, on the grounds of race, creed, color, national
origin, sex, age, or disability be excluded from participating in any activity conducted with or
benefiting from Federal assistance.
This provision binds the Contractor and subcontractors from the bid solicitation period through
the completion of the contract. This provision is in addition to that required by Title VI of the
Civil Rights Act of 1964.
Exhibit D
Agreement No.AG-C-503
Page 1 of 11
COMPLIANCE WITH NONDISCRIMINATION REQUIREMENTS
During the performance of this contract, the Contractor,for itself, its assignees, and successors
in interest (hereinafter referred to as the "Contractor"), agrees as follows:
1. Compliance with Regulations: The Contractor (hereinafter includes consultants)
will comply with the Title VI List of Pertinent Nondiscrimination Acts and Authorities,
as they may be amended from time to time, which are herein incorporated by
reference and made a part of this contract.
2. Nondiscrimination: The Contractor, with regard to the work performed by it during
the contract, will not discriminate on the grounds of race, color, or national origin in
the selection and retention of subcontractors, including procurements of materials and
leases of equipment. The Contractor will not participate directly or indirectly in the
discrimination prohibited by the Nondiscrimination Acts and Authorities, including
employment practices when the contract covers any activity, project, or program set
forth in Appendix B of 49 CFR part 21.
3. Solicitations for Subcontracts, including Procurements of Materials and
Equipment: In all solicitations, either by competitive bidding or negotiation made by
the Contractor for work to be performed under a subcontract, including procurements
of materials, or leases of equipment, each potential subcontractor or supplier will be
notified by the Contractor of the contractor's obligations under this contract and the
Nondiscrimination Acts and Authorities on the grounds of race, color, or national
origin.
4. Information and Reports: The Contractor will provide all information and reports
required by the Acts, the Regulations, and directives issued pursuant thereto and will
permit access to its books, records, accounts, other sources of information, and its
facilities as may be determined by the sponsor or the Federal Aviation Administration
to be pertinent to ascertain compliance with such Nondiscrimination Acts and
Authorities and instructions. Where any information required of a contractor is in the
exclusive possession of another who fails or refuses to furnish the information, the
Contractor will so certify to the sponsor or the Federal Aviation Administration, as
appropriate, and will set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of a Contractor's noncompliance with
the non-discrimination provisions of this contract, the sponsor will impose such
contract sanctions as it or the Federal Aviation Administration may determine to be
appropriate, including, but not limited to:
a. Withholding payments to the Contractor under the contract until the Contractor
complies; and/or
b. Cancelling, terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions: The Contractor will include the provisions of
paragraphs one through six in every subcontract, including procurements of materials
Exhibit C
Agreement No.AG-C-503
Page 2 of 3
and leases of equipment, unless exempt by the Acts, the Regulations, and directives
issued pursuant thereto. The Contractor will take action with respect to any
subcontract or procurement as the sponsor or the Federal Aviation Administration may
direct as a means of enforcing such provisions including sanctions for noncompliance.
Provided, that if the Contractor becomes involved in, or is threatened with litigation by
a subcontractor, or supplier because of such direction, the Contractor may request the
sponsor to enter into any litigation to protect the interests of the sponsor. In addition,
the Contractor may request the United States to enter into the litigation to protect the
interests of the United States.
TITLE VI LIST OF PERTINENT NONDISCRIMINATION ACTS AND AUTHORITIES
During the performance of this contract, the Contractor,for itself, its assignees, and successors
in interest (hereinafter referred to as the "Contractor")agrees to comply with the following non-
discrimination statutes and authorities; including but not limited to:
• Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq., 78 stat. 252) (prohibits
discrimination on the basis of race, color, national origin);
• 49 CFR part 21 (Non-discrimination in Federally-assisted programs of the Department of
Transportation—Effectuation of Title VI of the Civil Rights Act of 1964);
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,
(42 USC § 4601) (prohibits unfair treatment of persons displaced or whose property has
been acquired because of Federal or Federal-aid programs and projects);
• Section 504 of the Rehabilitation Act of 1973 (29 USC § 794 et seq.), as amended
(prohibits discrimination on the basis of disability); and 49 CFR part 27;
• The Age Discrimination Act of 1975, as amended (42 USC § 6101 et seq.) (prohibits
discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982 (49 USC§471, Section 47123), as amended
(prohibits discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987 (PL 100-209) (broadened the scope, coverage
and applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of
1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the
terms "programs or activities" to include all of the programs or activities of the Federal-
aid recipients, sub-recipients and contractors, whether such programs or activities are
Federally funded or not);
• Titles II and III of the Americans with Disabilities Act of 1990,which prohibit discrimination
on the basis of disability in the operation of public entities, public and private
transportation systems, places of public accommodation, and certain testing entities (42
USC §§ 12131 – 12189) as implemented by U.S. Department of Transportation
regulations at 49 CFR parts 37 and 38;
• The Federal Aviation Administration's Nondiscrimination statute (49 USC § 47123)
(prohibits discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low-Income Populations, which ensures nondiscrimination against
minority populations by discouraging programs, policies, and activities with
Exhibit C
Agreement No.AG-C-503
Page 3 of 3
disproportionately high and adverse human health or environmental effects on minority
and low-income populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes
discrimination because of limited English proficiency (LEP). To ensure compliance with
Title VI, you must take reasonable steps to ensure that LEP persons have meaningful
access to your programs (70 Fed. Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 USC 1681 et seq).
CLEAN AIR AND WATER POLLUTION CONTROL
Contractor agrees to comply with all applicable standards, orders, and regulations issued
pursuant to the Clean Air Act (42 USC § 740-7671q) and the Federal Water Pollution Control
Act as amended (33 USC § 1251-1387). The Contractor agrees to report any violation to the
Owner immediately upon discovery. The Owner assumes responsibility for notifying the
Environmental Protection Agency (EPA) and the Federal Aviation Administration.
Contractor must include this requirement in all subcontracts that exceeds $150,000.
CONTRACT WORKHOURS AND SAFETY STANDARDS ACT REQUIREMENTS
1. Overtime Requirements.
No contractor or subcontractor contracting for any part of the contract work which may require
or involve the employment of laborers or mechanics shall require or permit any such laborer or
mechanic, including watchmen and guards, in any workweek in which he or she is employed
on such work to work in excess of forty hours in such workweek unless such laborer or
mechanic receives compensation at a rate not less than one and one-half times the basic rate
of pay for all hours worked in excess of forty hours in such workweek.
2. Violation; Liability for Unpaid Wages; Liquidated Damages.
In the event of any violation of the clause set forth in paragraph (1)of this clause, the Contractor
and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition,
such contractor and subcontractor shall be liable to the United States (in the case of work done
under contract for the District of Columbia or a territory, to such District or to such territory), for
liquidated damages. Such liquidated damages shall be computed with respect to each
individual laborer or mechanic, including watchmen and guards, employed in violation of the
clause set forth in paragraph (1) of this clause, in the sum of $10 for each calendar day on
which such individual was required or permitted to work in excess of the standard workweek of
forty hours without payment of the overtime wages required by the clause set forth in paragraph
(1) of this clause.
3. Withholding for Unpaid Wages and Liquidated Damages.
Exhibit C
Agreement No.AG-C-503
Page 4 of 3
The Federal Aviation Administration (FAA) or the Owner shall upon its own action or upon
written request of an authorized representative of the Department of Labor withhold or cause
to be withheld, from any moneys payable on account of work performed by the contractor or
subcontractor under any such contract or any other Federal contract with the same prime
contractor, or any other federally assisted contract subject to the Contract Work Hours and
Safety Standards Act, which is held by the same prime contractor, such sums as may be
determined to be necessary to satisfy any liabilities of such contractor or subcontractor for
unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of
this clause.
4. Subcontractors.
The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in
paragraphs (1) through (4) and also a clause requiring the subcontractor to include these
clauses in any lower tier subcontracts. The prime contractor shall be responsible for
compliance by any subcontractor or lower tier subcontractor with the clauses set forth in
paragraphs (1) through (4) of this clause.
CERTIFICATION OF LOWER TIER CONTRACTORS REGARDING DEBARMENT
The successful bidder, by administering each lower tier subcontract that exceeds $25,000 as
a "covered transaction", must verify each lower tier participant of a "covered transaction" under
the project is not presently debarred or otherwise disqualified from participation in this federally
assisted project. The successful bidder will accomplish this by:
1. Checking the System for Award Management at website: http://www.sam.gov.
2. Collecting a certification statement similar to the Certification of Offerer/Bidder Regarding
Debarment, above.
3. Inserting a clause or condition in the covered transaction with the lower tier contract.
If the Federal Aviation Administration later determines that a lower tier participant failed to
disclose to a higher tier participant that it was excluded or disqualified at the time it entered the
covered transaction, the FAA may pursue any available remedies, including suspension and
debarment of the non-compliant participant.
DISADVANTAGED BUSINESS ENTERPRISE
Contract Assurance (§ 26.13) — The Contractor or subcontractor shall not discriminate on the
basis of race, color, national origin, or sex in the performance of this contract. The Contractor
shall carry out applicable requirements of 49 CFR part 26 in the award and administration of
Department of Transportation-assisted contracts. Failure by the Contractor to carry out these
requirements is a material breach of this contract, which may result in the termination of this
contract or such other remedy as the Owner deems appropriate, which may include, but is not
limited to:
1) Withholding monthly progress payments;
2) Assessing sanctions;
Exhibit C
Agreement No.AG-C-503
Page 5 of 3
3) Liquidated damages; and/or
4) Disqualifying the Contractor from future bidding as non-responsible.
Prompt Payment (§26.29)—The prime contractor agrees to pay each subcontractor under this
prime contract for satisfactory performance of its contract no later than ten days from the receipt
of each payment the prime contractor receives from the CITY. The prime contractor agrees
further to return retainage payments to each subcontractor within ten days after the
subcontractor's work is satisfactorily completed. Any delay or postponement of payment from
the above referenced time frame may occur only for good cause following written approval of
the CITY. This clause applies to both DBE and non-DBE subcontractors.
TEXTING WHEN DRIVING
In accordance with Executive Order 13513, "Federal Leadership on Reducing Text Messaging
While Driving", (10/1/2009) and DOT Order 3902.10, "Text Messaging While Driving",
(12/30/2009), the Federal Aviation Administration encourages recipients of Federal grant funds
to adopt and enforce safety policies that decrease crashes by distracted drivers, including
policies to ban text messaging while driving when performing work related to a grant or
subg rant.
In support of this initiative, the Owner encourages the Contractor to promote policies and
initiatives for its employees and other work personnel that decrease crashes by distracted
drivers, including policies that ban text messaging while driving motor vehicles while performing
work activities associated with the project. The Contractor must include the substance of this
clause in all sub-tier contracts exceeding $3,500 that involve driving a motor vehicle in
performance of work activities associated with the project.
ENERGY CONSERVATION REQUIREMENTS
Contractor and Subcontractor agree to comply with mandatory standards and policies relating
to energy efficiency as contained in the state energy conservation plan issued in compliance
with the Energy Policy and Conservation Act (42 USC 6201 et seq).
EQUAL OPPORTUNITY CLAUSE
During the performance of this contract, the Contractor agrees as follows:
(1) The Contractor will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, or national origin. The Contractor will take affirmative
action to ensure that applicants are employed, and that employees are treated during
employment, without regard to their race, color, religion, sex, sexual orientation, gender
identify, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff, or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The Contractor agrees to post in conspicuous places, available to employees
and applicants for employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
Exhibit C
Agreement No. AG-C-503
Page 6 of 3
(2) The Contractor will, in all solicitations or advertisements for employees placed by or on
behalf of the Contractor, state that all qualified applicants will receive considerations for
employment without regard to race, color, religion, sex, or national origin.
(3) The Contractor will send to each labor union or representative of workers with which it has
a collective bargaining agreement or other contract or understanding, a notice to be provided
advising the said labor union or workers' representatives of the Contractor's commitments
under this section and shall post copies of the notice in conspicuous places available to
employees and applicants for employment.
(4) The Contractor will comply with all provisions of Executive Order 11246 of September 24,
1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
(5) The Contractor will furnish all information and reports required by Executive Order 11246
of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or
pursuant thereto, and will permit access to his books, records, and accounts by the
administering agency and the Secretary of Labor for purposes of investigation to ascertain
compliance with such rules, regulations, and orders.
(6) In the event of the Contractor's noncompliance with the nondiscrimination clauses of this
contract or with any of the said rules, regulations, or orders, this contract may be canceled,
terminated, or suspended in whole or in part and the Contractor may be declared ineligible for
further Government contracts or federally assisted construction contracts in accordance with
procedures authorized in Executive Order 11246 of September 24, 1965, and such other
sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of
September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise
provided by law.
(7) The Contractor will include the portion of the sentence immediately preceding paragraph
(1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order
unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to
section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be
binding upon each subcontractor or vendor. The Contractor will take such action with respect
to any subcontract or purchase order as the administering agency may direct as a means of
enforcing such provisions, including sanctions for noncompliance: Provided, however, that in
the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor
or vendor as a result of such direction by the administering agency the Contractor may request
the United States to enter into such litigation to protect the interests of the United States.
FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM WAGE)
All contracts and subcontracts that result from this solicitation incorporate by reference the
provisions of 29 CFR part 201, the Federal Fair Labor Standards Act (FLSA), with the same
force and effect as if given in full text. The FLSA sets minimum wage, overtime pay,
recordkeeping, and child labor standards for full and part-time workers.
Exhibit C
Agreement No. AG-C-503
Page 7 of 3
11111111111w—
The Consultant has full responsibility to monitor compliance to the referenced statute or
regulation. The Consultant must address any claims or disputes that arise from this
requirement directly with the U.S. Department of Labor—Wage and Hour Division.
TRADE RESTRICTION CERTIFICATION
By submission of an offer, the Offeror certifies that with respect to this solicitation and any
resultant contract, the Offeror—
1) is not owned or controlled by one or more citizens of a foreign country included in the
list of countries that discriminate against U.S. firms as published by the Office of the
United States Trade Representative (USTR);
2) has not knowingly entered into any contract or subcontract for this project with a
person that is a citizen or national of a foreign country included on the list of countries
that discriminate against U.S. firms as published by the USTR; and
3) has not entered into any subcontract for any product to be used on the Federal project
that is produced in a foreign country included on the list of countries that discriminate
against U.S. firms published by the USTR.
This certification concerns a matter within the jurisdiction of an agency of the United States of
America and the making of a false, fictitious, or fraudulent certification may render the maker
subject to prosecution under Title 18 USC Section 1001.
The Offeror/Contractor must provide immediate written notice to the Owner if the
Offeror/Contractor learns that its certification or that of a subcontractor was erroneous when
submitted or has become erroneous by reason of changed circumstances. The Contractor
must require subcontractors provide immediate written notice to the Contractor if at any time
it learns that its certification was erroneous by reason of changed circumstances.
Unless the restrictions of this clause are waived by the Secretary of Transportation in
accordance with 49 CFR 30.17, no contract shall be awarded to an Offeror or subcontractor:
1) who is owned or controlled by one or more citizens or nationals of a foreign country
included on the list of countries that discriminate against U.S. firms published by the
USTR or
2) whose subcontractors are owned or controlled by one or more citizens or nationals of a
foreign country on such USTR list or
3) who incorporates in the public works project any product of a foreign country on such
USTR list.
Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render, in good faith, the certification required by this provision. The
Exhibit C
Agreement No.AG-C-503
Page 8 of 3
knowledge and information of a contractor is not required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate
this provision for certification without modification in all lower tier subcontracts. The
Contractor may rely on the certification of a prospective subcontractor that it is not a firm from
a foreign country included on the list of countries that discriminate against U.S. firms as
published by USTR, unless the Offeror has knowledge that the certification is erroneous.
This certification is a material representation of fact upon which reliance was placed when
making an award. If it is later determined that the Contractor or subcontractor knowingly
rendered an erroneous certification, the Federal Aviation Administration (FAA) may direct
through the Owner cancellation of the contract or subcontract for default at no cost to the
Owner or the FAA.
CERTIFICATION REGARDING LOBBYING
The Bidder or Offeror certifies by signing and submitting this bid or proposal, to the best of his
or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
Bidder or Offeror, to any person for influencing or attempting to influence an officer or
employee of an agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency,
a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the
award documents for all sub-awards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements) and that all sub-recipients
shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not less
than $10,000 and not more than $100,000 for each such failure.
Exhibit C
Agreement No.AG-C-503
Page9of3
PROHIBITION OF SEGREGATED FACILITIES
(a) The Contractor agrees that it does not and will not maintain or provide for its employees
any segregated facilities at any of its establishments, and that it does not and will not permit its
employees to perform their services at any location under its control where segregated facilities
are maintained. The Contractor agrees that a breach of this clause is a violation of the Equal
Employment Opportunity clause in this contract.
(b) "Segregated facilities," as used in this clause, means any waiting rooms, work areas, rest
rooms and wash rooms, restaurants and other eating areas, time clocks, locker rooms and
other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment
areas, transportation, and housing facilities provided for employees that are segregated by
explicit directive or are in fact segregated on the basis of race, color, religion, sex, or national
origin because of written or oral policies or employee custom. The term does not include
separate or single-user rest rooms or necessary dressing or sleeping areas provided to assure
privacy between the sexes.
(c) The Contractor shall include this clause in every subcontract and purchase order that is
subject to the Equal Employment Opportunity clause of this contract.
OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970
All contracts and subcontracts that result from this solicitation incorporate by reference the
requirements of 29 CFR Part 1910 with the same force and effect as if given in full text. The
employer must provide a work environment that is free from recognized hazards that may
cause death or serious physical harm to the employee. The employer retains full responsibility
to monitor its compliance and their subcontractor's compliance with the applicable
requirements of the Occupational Safety and Health Act of 1970 (20 CFR Part 1910). The
employer must address any claims or disputes that pertain to a referenced requirement directly
with the U.S. Department of Labor—Occupational Safety and Health Administration.
CERTIFICATION OF OFFERER/BIDDER REGARDING TAX DELINQUENCY AND FELONY
CONVICTIONS
The applicant must complete the following two certification statements. The applicant must
indicate its current status as it relates to tax delinquency and felony conviction by inserting a
checkmark (✓) in the space following the applicable response. The applicant agrees that, if
awarded a contract resulting from this solicitation, it will incorporate this provision for
certification in all lower tier subcontracts.
Certifications
1) The applicant represents that it is ( ) is not( V)a corporation that has any unpaid Federal
tax liability that has been assessed,for which all judicial and administrative remedies have
been exhausted or have lapsed, and that is not being paid in a timely manner pursuant
to an agreement with the authority responsible for collecting the tax liability.
Exhibit C
Agreement No.AG-C-503
Page 10 of 3
2) The applicant represents that it is ( ) is not ( ✓ ) is not a corporation that was convicted
of a criminal violation under any Federal law within the preceding 24 months.
Note
If an applicant responds in the affirmative to either of the above representations, the applicant
is ineligible to receive an award unless the sponsor has received notification from the agency
suspension and debarment official (SDO) that the SDO has considered suspension or
debarment and determined that further action is not required to protect the Government's
interests. The applicant therefore must provide information to the owner about its tax liability
or conviction to the Owner, who will then notify the FAA Airports District Office, which will then
notify the agency's SDO to facilitate completion of the required considerations before award
decisions are made.
Term Definitions
Felony conviction: Felony conviction means a conviction within the preceding twenty-
four (24) months of a felony criminal violation under any Federal law and includes
conviction of an offense defined in a section of the U.S. code that specifically classifies
the offense as a felony and conviction of an offense that is classified as a felony under 18
U.S.C. § 3559.
Tax Delinquency: A tax delinquency is any unpaid Federal tax liability that has been
assessed, for which all judicial and administrative remedies have been exhausted, or
have lapsed, and that is not being paid in a timely manner pursuant to an agreement with
the authority responsible for collecting the tax liability.
VETERAN'S PREFERENCE
In the employment of labor (excluding executive, administrative, and supervisory positions),
the Contractor and all sub-tier contractors must give preference to covered veterans as defined
within Title 49 United States Code Section 47112. Covered veterans include Vietnam-era
veterans, Persian Gulf veterans, Afghanistan-Iraq war veterans, disabled veterans, and small
business concerns (as defined by 15 USC 632) owned and controlled by disabled veterans.
This preference only applies when there are covered veterans readily available and qualified
to perform the work to which the employment relates.
Exhibit C
Agreement No.AG-C-503
Page 11 of 3
THE CITY OF AUBURN AND CENTURY WEST ENGINEERING CORPORATION
AMENDMENT TO AGREEMENT FOR SERVICES AG-C-503
RELATING TO PROJECT NO. CP1516, AUBURN AIRPORT RUNWAY EXTENSIONEX�
THS AMENDMENT TO THE AGREEMENT is made and entered into this� ted-ay day of
0C-�� , 2019, by and between the CITY OF AUBURN, a municipal corporation of the
State of Washington (hereinafter referred to as the "CITY"), and Century West Engineering
Corporation (hereinafter referred to as the "PROVIDER"). The City and Provider agree to
amend the Agreement AG-C-503 executed on the 16th day of November 2018.
The changes to the Agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to
"December 31, 2021"
2. SCOPE OF SERVICES: See Amended Exhibit A, which is attached hereto and by this
reference made part of this Amendment. The Provider shall perform the services as an
independent contractor and shall not be deemed, by virtue of this Agreement and the
performance thereof, to have entered into any partnership, joint venture, employment or
other relationship with the City.
3. COMPENSATION: The amount of this amendment is $325,385.28. As total compensation
for the Provider's performance of the services provided based on this Amended Agreement,
the City shall pay the Provider fees and costs not-to-exceed $654,869.90. See Amended
Exhibit B, which is attached hereto and by this reference made part of this Agreement.
REMAINING TERMS UNCHANGED: All other provisions of the Agreement between the parties
for AG-C-503 executed on the 16th day of November 2018, shall remain unchanged, and in full
force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and
year first above written.
CENTURY WEST ENGINEERING
CORPORATION CITY OF AUBURN
By:
Auto z d signature ancy Bac *Mayor
)o5' M-1- Y2 - A P/�t3ID -
Approved as to form (Optional): Approv-• as to form:
0/1)0A -‘11/4
Attorney for (Other Party) Steve Gross,Au ••''- ity Attorney
N>
Amendment No. 1 for Agreement No. AG-C-503
Century West Engineering Corporation
ENG-182, Revised 10/18
Page 1 of 1
v1//CENTURY
WEST
ENGINEER ING
AMENDED EXHIBIT A
Scope of Work
City of Auburn
Auburn Municipal Airport
Runway 16-34 Extension—Construction Management Services
Original – July 1, 2019
Revision 1 – July 9, 2019
Revision 2 – July 11, 2019
Revision 3 – July 12, 2019
Revision 4 – July 30, 2019
GENERAL
The general scope of work is to provide construction management and project closeout
support services for the proposed Runway 16-34 extension at the Auburn Municipal
Airport which is managed by the City of Auburn (City). This scope of work details activities
and work elements needed to transition from the bid documents, through construction,
and project and grant closeout.
An environmental study for this project has been conducted under a separate scope of
work. This earlier effort established the general project limits, provided a conceptual
design, identified impacts, and established design criteria that were developed and
detailed further in the final design phase.
The previous phase for this project was for final design and bidding services with bidding
anticipated in July 2019. The current scope is for services to implement construction in
2020. The contract construction duration established with the bid documents is 79
calendar days (75 calendar days for Runway 16-34 extension construction and 4 days for
the pavement marking removal and restriping of Runway 16-34).
Services to be performed are as'follows:
TASK 1 – PROJECT MANAGEMENT
a) Develop and coordinate construction management work scope with City and FAA.
Provide City with documents for Independent Fee Estimate.
b) Assist City with scope and fee Record of Negotiations documentation.
c) Carry out project administration including, but not limited to monitoring design and
project schedules, coordination of project with the City and FAA, monitoring and
AMENDED EXHIBIT A
Amended No. 1 for Agreement No. AG-C-503
Century West Engineering Corporation
Page 1 of 9
CENTURY
Wff WEST
ENGINEERING
reporting technical and budget issues to the City, and preparation of monthly
consultant invoices for submittal to the City.
Activity in the construction phase is expected to occur over a 6-month period. The
6-month period is assumed to include 1 month for coordinating the construction
contract and pre-construction coordination; 1 month for reviewing submittals; 2.5
months for construction period; and 1.5 months for post-construction closeout
coordination period. An allowance of 4-hours per month is assumed for this activity.
d) Provide ongoing construction AIP grant application coordination. The AIP
construction grant was prepared under the previous engineering design services
scope and contract. This task provides support services for ongoing coordination
as necessary in securing the AIP construction grant including, but not limited to,
conference calls and grant application resubmittal, as required, to secure the grant.
e) Participate in monthly coordination calls with Airport and City staff to discuss the
project. The Associate Engineer and Project Manager will participate in the calls.
Century West will provide a conference call-in number, agenda, and meeting
minutes. Monthly meetings are assumed to occur over a 12-month period starting
after the project is awarded (estimated August 2019)through construction closeout
(estimated July 2020).
f) Provide ongoing construction FAA strategic events coordination for airfield
construction closures. The FAA strategic events forms were prepared under the
previous engineering services scope and contract. This task provides support
services for ongoing coordination as necessary to coordinate any ongoing
construction schedule adjustments that may alter the previously submitted
strategic events forms.
g) The City shall perform all grant reporting associated with the Project. The Engineer
will not assist in this effort.
h) Perform and assist the Airport with DBE contract participation reporting. It is
anticipated the DBE annual report will be performed for FY19 and FY20. Century
West will provide the information for the City to fill out and upload to FAA's Civil
Rights Connect website.
i) Coordinate project team, including subconsultants and administer subconsultant
contracts. Provide detailed scope of work, with figures, to subconsultants for
subconsultant cost proposals.
j) Provide on-going project coordination to facilitate scheduling of the flight check for
the new REIL installation. This effort includes up to two site visits by Resident
AMENDED EXHIBIT A
Amended No. 1 for Agreement No. AG-C-503
Century West Engineering Corporation
Page 2 of 9
;il/CENTURY
WEST
ENGINEER ING
Engineer to assist in flight check coordination. The reimbursable agreement will
be established as part of efforts during the Construction Management & Inspection
Services timeline.
Deliverables:
• Contract scope and fee (PDF)
• Documents for Independent Fee Estimate Review (PDF)
• Strategic event form updates (as needed) (PDF)
• FAA quarterly and annual reporting forms (PDF)
• Annual DBE reports (uploaded online)
TASK 2 — CONSTRUCTION MANAGEMENT & INSPECTION SERVICES
a) Assemble Operations & Maintenance (O&M) Manual for the proposed detention
chambers. The original design scope of work assumed the existing detention
ponds would be expanded to provide stormwater capacity. The decision was made
to proceed with underground detention in June 2019. As a result, the O&M manual
required by the Stormwater Site Plan did not originally account for this level of
effort for the underground detention chambers. Items to be prepared by Century
West in the O&M Manual are outlined below:
• Narrative
• 11x17 map of site
• Responsible party, where O&M manual will be kept
• Description of stormwater facilities
• Description of maintenance tasks and frequency
• Sample maintenance logs
The O&M Manual will be prepared at the conclusion of construction to included
relevant information on the installed detention system.
b) Organize, conduct and attend a pre-construction conference. The Project Manager
and a Resident Engineer will attend the meeting. Prepare an agenda and meeting
notes for the meeting. This meeting will be held on-site at the Airport Office.
c) Prepare and submit weekly inspection reports to the FAA and the City. Twelve (12)
weekly reports are anticipated for this project.
d) Provide on-site Resident Engineer coordination/observation during the project
construction period. On-site activities include coordinating, observing and
reviewing contractor work for conformance with the contract documents, making
field measurements, preparation of a daily field report, preparation of a daily safety
AMENDED EXHIBIT A
Amended No. 1 for Agreement No. AG-C-503
Century West Engineering Corporation
Page 3 of 9
,//CENTURY
WEST
ENGINEERING
inspection checklist, photographic documentation, addressing field questions,
monitoring construction progress, conducting wage rate interviews, and field
verification of construction quantities. Consultant will provide verified quantities
and material backup documentation to the City to create the Pay Request; the
consultant will not prepare the pay request to send to the Contractor.
Activities related to this task are expected to occur over an 11-week period. During
60 calendar days of the project, the Contractor will be allowed to perform work
associated with the runway lighting reconstruction (Work Area 4). Work hours
within Work Area 4 are restricted from 5:00 pm to 10:00 am beginning Sunday
nights and concluding Friday mornings. During this time, work may be concurrent
on either of the runway extension portions of work. As a result, the Resident
Engineer will conduct electrical inspection in the evenings and mornings and
conduct inspection on the runway extension work during the days. For the
remaining two weeks of construction, the Resident Engineer will conduct full time
inspection of the runway extension work. The number of hours for this task are
based on the following assumptions (including travel time):
• Work Area 4 Inspection (9 weeks) at 70 hours/week
• All other Work Areas (2 weeks) at 60 hours/week
• Runway Pavement Marking Work (4 days) at 12 hours/day.
The actual amount of time for on-site observation is dependent on the Contractor's
work plan and schedule. The Airport and Engineer agree to adjust this level of
effort if necessary due to a contractor's schedule that requires more effort than the
assumed allowances.
It is assumed the Resident Engineer will remain in Auburn weekly with an
allowance of five (5) nights of lodging per week for 11 weeks.
e) Stormwater inspection. Consultant will perform the following tasks associated with
stormwater inspection:
• Review and approve final SWPPP
• Collect Temporary Erosion and Sediment Control (TESC) reports from
Contractor to be included with weekly reports
• Collect Discharge Monitoring Report (DMR) from Contractor to be included
with weekly reports and verify the Contractor has submitted the reports to
the Washington State Department of Ecology
• Verify and provide documentation to the City that the contractors Erosion
and Sediment Control Lead is certified .
AMENDED EXHIBIT A
Amended No. 1 for Agreement No. AG-C-503
Century West Engineering Corporation
Page 4 of 9
v CENTURY •
///W ST
ENGINEERING
f) Collect "Local Agency Monthly Reporting of Amounts Credited as DBE
Participation"forms from the contractor on a monthly basis during construction and
provide copies to the City.
g) Provide off-site observer in resolving and coordinating technical issues beyond the
capability of what can be prepared or addressed in the field. Activities related to
this task are expected to occur over a 11-week period, with an allowance of 10
hours per week assumed for this effort.
h) Provide Project Manager coordination of the Resident Engineer, off-site
engineering support staff, and sub-consultants. The Project Manager's effort is
assumed to be performed off-site and include 10 hours/week over a 11-week
period.
i) Electrical Support: Provide electrical engineering construction support services for
improvements being made as part of the project construction contract. This effort
will be performed by Elcon Associates (electrical engineering sub-consultant to
Century West Engineering). For budget purposes, this effort is assumed to
include:
• Pre-construction meeting attendance
• Submittal review
• Six (6) field visits (as necessary) to assist in addressing construction
questions
• One (1) field visit to perform a substantial completion inspection of the
completed electrical improvements
• One (1) field visit to perform a final completion inspection of the completed
electrical improvements
• An allowance of 2 hours per week for 9 weeks, of off-site coordination to
respond to technical questions, request for information (RFI) responses,
and/or change order development assistance
• Electrical record drawing updates
j) Conduct weekly construction coordination meetings with the Contractor and the
Airport. The Project Manager, as needed, and Resident Engineer will attend each
meeting. The Electrical Engineer (Elcon) will attend up to six (6) meetings.
Activities related to this task are expected to occur over a 11-week period. The
Resident Engineer's time for this task is inclusive in Task 2, Item f. The Electrical
Engineer's time for this task is inclusive in Task 2, Item i. This task covers meeting
attendance by the Project Manager.
k) Answer questions (RFIs), provide clarifications, and prepare change orders.
AMENDED EXHIBIT A
Amended No. 1 for Agreement No. AG-C-503
Century West Engineering Corporation
Page 5 of 9
LCENTURY
/W S
ENGINEERING
Activities related to this task are expected to occur over a 11-week period, an
allowance of 4 hours per week is assumed for this effort.
I) Coordinate required closures and Notice(s) to Airmen ("NOTAM's") with the
Airport, users, and tenants.
m) Conduct quality assurance testing. Provide testing personnel and equipment
necessary to perform quality assurance testing, including:
• Asphalt paving testing to FAA (P-403 specifications) requirements.
• Asphalt testing is based on two mobilizations (one for each runway end)
and estimated asphalt tonnage is approximately 1,100 tons;
• These assumptions form the basis for materials testing on the project.
Actual effort may vary depending on how the construction work is
phased and executed. Additional testing, if required, will be conducted
as extra work under an amendment of this scope if necessary.
n) Review submittals and shop drawings. An allowance of 32 hours is assumed for
this task.
o) Review Contractor payroll records, and coordinate and reconcile with the
Contractor on any issues. Prepare documentation and provide to the Airport
including project closeout coordination with the Washington State Department of
Revenue, Department of Labor and Industries, and Employment Security
Department.
Activities related to this task are expected to occur over a 11-week period, an
allowance 6 hours per week is assumed for this effort.
p) Conduct an inspection at substantial completion with the City and Contractor.
Century West will prepare a punch list and submit to the Contractor. The Project
Manager, Resident Engineer, and Electrical Engineer will attend the punch list walk
through. The City will issue the substantial completion notice to the Contractor.
q) Conduct a final completion inspection with the City and Contractor. The Project
Manager and Electrical Engineer will attend. The City will issue physical
completion notice to the Contractor.
r) Prepare update markups for 5010 information and submit to FAA.
AMENDED EXHIBIT A
Amended No. 1 for Agreement No. AG-C-503
Century West Engineering Corporation
Page 6 of 9
�� CENTURY
WWEST
ENGINEERING
s) Prepare "Record" drawings on electronic media (AutoCAD and Adobe PDFs) for
the City and FAA. An allowance of 1 hour per Civil Sheet is assumed for this effort
(46 sheets).
t) Prepare the final Engineer's Report to the established FAA requirements within
Engineering Guidance 2013-12, items 1 and 4. Effort includes coordinating and
closing out Reimbursable Agreement for FAA flight check.
u) Prepare pen and ink construction updates to the following sheets of the Airport
Layout Plan:
• Sheet 2 —Airport Data Sheet
• Sheet 3 — Airport Layout Plan
• Sheet 6 —Airport Airspace Plan (FAR Part 77)
• Sheet 7 — Runway 16 RPZ and Inner Approach Plan and Profile
• Sheet 8 — Runway 34 RPZ and Inner Approach Plan and Profile
• Sheet 9 — Runway 16 Approach Plan and Profile
• Sheet 10 — Runway 34 Approach Plan and Profile
• Sheet 12 — Exhibit A Airport Property Map (if completed within the timeline
of this project)
Updates to the sheets will include the construction improvements within this
project, as well as revising the plans based on the upcoming portion of the
Park-n-Ride Property Acquisition (AIP # -025), if completed at the time of this
work. Century West will prepare draft sheet updates for Airport and FAA review.
Century West will incorporate draft comments into final ALP set for signatures.
Three (3)full-size copies will be printed and mailed for signature by the Airport.
The Engineer will then mail the hard copies for FAA signature. One copy will
be retained for the FAA; one copy will be retained for the City, and one copy
will be retained for Engineer's project files.
v) Assist the Airport with the A-133 annual audit including finding
appropriate project files and answering questions, as required.
w) Warranty Inspection site visit. The Project Manager will attend a warranty
inspection site visit approximately one month before warranty expiration to identify
any items to be submitted to the Contractor for warranty issues. Document will be
submitted via email to the City (PDF format).
Deliverables:
• Weekly meeting agendas and minutes
• Pre-construction meeting agenda and meeting minutes (PDF)
AMENDED EXHIBIT A
Amended No. 1 for Agreement No. AG-C-503
Century West Engineering Corporation
Page 7 of 9
CENTURY
�1K WEST
ENGINEERING
• Daily and weekly observation and progress reports (PDF) to be delivered
weekly to the City via email and include DMRs, TESC weekly reports,
safety checklist, photos, and wage interviews (as required).
• Request-for-Information and Change Order Documentation as necessary
(PDF)
• Submittal review/response documentation (PDF)
• Contractor payroll record review documentation and copies of Certified
Payroll Documents (PDF)
• Contractor pay estimate quantities and backup (PDF) to be delivered
monthly 3 days after the monthly cutoff day.
• DBE monthly reports from the contractor (PDF)
• Substantial completion punch list (PDF)
• 5010 Airport Master Record markup documentation (PDF)
• Closeout documentation report (1 hardcopy for FAA; 1 PDF copy for
Airport)
• Record drawings (PDF & CAD)
• ALP sheets 2, 3, 6, 7, 8, 9, 10 & 12 construction update (1 hardcopy to
Airport; 1 hardcopy to FAA
• Warranty Inspection Punch List and Documentation (PDF)
• Operations & Maintenance Manual for the Underground Detention
System.
• Material Testing results
TASK 3 — AGIS SERVICES
a) Coordinate AGIS submittals with the FAA. Century West will oversee and review
deliverables for submittal to FAA AGIS Portal. Work is assumed to occur over a 6-
month period. An allowance of 8 hours per month is allocated to this task.
b) Perform AGIS As Built survey of the proposed improvements (Quantum Spatial).
See attached Exhibit Al.
ASSUMPTIONS/EXCLUSIONS
• No additional environmental work is assumed based on the Finding of No
Significant Impact for the Environmental Assessment, dated January 2017.
PROJECT SCHEDULE
AMENDED EXHIBIT A
Amended No. 1 for Agreement No. AG-C-503
Century West Engineering Corporation
Page 8 of 9
1 CENTURY
WEST
ENGINEERING
The general anticipated project schedule is as follows:
• July 2019 — Bid
• July 2019 — Bid Opening
• Fall 2019— FAA Grant Award, Execute Contract with Contractor, Submittal Review
• Spring 2020 — Construction
• Summer 2020 —AGIS Work
• Winter 2020 — Project Closeout
AMENDED EXHIBIT A
Amended No. 1 for Agreement No. AG-C-503
Century West Engineering Corporation
Page 9 of 9
' ' • • AMENDED EXHIBIT B
PROJECT TITLE: AUBURN MUNICIPAL AIRPORT-RUNWAY 16-34 EXTENSION
CLIENT: CITY OF AUBURN
JOB NUMBER: 12446.007.02
SENIOR SENIOR I1IT/
PRINCIPAL ASSOC. ASSOC. PROJ PROJ RESIDENT
Estimated 2020 Rates.See"Fee Calculation"Tab. ENGR ENGR ENGR MNGR ENGR ENGINEER CLER. TOTAL PROJECT TASK
PROJECT TASK $265.68 5229.32 S208.36 $173.40 SI37.80 5110.21 S95.25 HRS COST COST
CONSTRUCTION MANAGEMENT SERVICES
Task I•Project Management 532,259.10
a Negotiate Scope&Fee and Provide IFli Documents 4 4 16 2 26 54,944.90
b Record of Negotiations Documents 24 6 $898.00
c Project Administration 10 10 4 24 $4,198.60
d Grant Coordination 4 12 8 24 $4,016.64
e Monthly Coordination Calls 12 12 12 36 $5,724.12
I Strategic Event Form 2 2 2 6 $812.90
g Grant Reporting(Quarterly&Annual) City will pertonnn this work. 0 $0.00
h DBE Participation Reporting 24 2 8 $1,088.50
i Administer Project Subconsultants 4 16 16 8 44 56574.64
j Flight Cheek Coordination(up to 2 site visits) 4 24 28 $4,000.80
Task 2-Construction Management&Inspection $220.597.38
a Assemble O&M Manual 8 16 8 32 $4,354.00
b Attend Precon 14 12 2 28 53,940.62
c Weekly FAA Inspection Reports 4 12 4 20 $2,72820
d Resident Engineer Inspection 798 798 $87,947.58
e Stormwater Inspection 4 16 4 24 53,279.40
f Collect DBE Reporting 2 2 5275.60
g Off-site Field Assistance during Construction 110 110 515,158.00
h Project Manager Coordination during Construction 110 110 519,074.00
i Electrical Engineering Support Including as a Subconsultant Below
j Weekly Construction Meetings 176 176 530,518.40
k Answer RFIs and Issue Change Orders 2 4 16 16 6 44 $6.915.50
1 Coordinate NOTAMs 4 8 12 51,796.00
in Quality Assurance Testing(Asphalt) Including as a Subconsultant Below
n Submittal Review 16 16 32 54,979.20
Review Contractor Payroll&Coordination with
o Agencies on Wages Paid 16 24 24 2 66 $8,917.14
p Substantial Completion Site Visit 12 12 24 53.403.32
y Final Completion Site Visit 12 12 52,080.80
r Update Form 5010 26 8 $1,173.60
s Prepare Record Drawings 2 8 36 46 $5416.76
t Prepare Final Construction Report 2 16 40 8 66 $9,465.12
u ALP Sheet Set Revisions(8 Sheets) 8 24 4 36 $4,413.24
v Audit Assistance 4 8 2 14 $1 986.50
w Warranty Inspection Site Visit 16 16 S2,774.40
-Task 3-AGES Survey 57468.80
a AGIS Coordination 24 24 48 $7,468.80
b As Built AGIS Survey Included as a Subconsultant below.
Labor Subtotal(lours 6 4 36 540 364 906 70 1926 5260325.28 5260,325.28
Labor Subtotal Cost $1.594.08 $917.28 $7,500.96 593,636.00 550,15920 $99,85026 $6,667.50
EXPENSES:
Cost
Travel: Per Unit Months Days Markup
Rental Car-Onsite Inspector(3 Months) $2,000.00 3 LO $6,000.00
Meals $50.00 77 I f) $3,850.00
Ilotcl $189.00 61 1.0 $11,529.00
Rental Car-Project Manager 5125.00 18 .1.1) $2,250.00
Misc.expenses:
MISC&POSTAGE 5250.00
FIELD SUPPLIES $500.00
Sub-Consultants:
I. Electrical Subconsultant-Elcon $12,136.00 1.0 $12,136.00
2.Asphalt Testing-FI WA $5,045.00 1.0 $5,045.00
3.As Built ALIS-Quantum Spatial 523,500.00 1.0 523,500.00
Subtotal-Expenses $24,379.00
Subtotal-Subconsultants 540,681.00
Total- CONSTRUC'T'ION MANAGEMENT SERVICES 5325,385.28
AMENDED EXIIIBIT B
Amendment No.I for Agreement No.AG-C-503
Century West Engineering Corporation
Page 1 of 1