HomeMy WebLinkAbout08-21-2019 AIRPORT ADVISORY BOARDPage 1 of 2
Ph: 253-333-6821
Email: airport@auburnwa.com Website: auburnmunicipalairport.com
Airport Advisory Board
Regular Meeting
August 21, 2019, 7:00 AM
Airport Office
Conference Room 1
________________________________________________________
AGENDA
A. CALL THE MEETING TO ORDER/ROLL CALL
B. PUBLIC COMMENT: Members of the public may make comments at this time on any items
not appearing on the agenda that are of interest to the public and are within the jurisdiction
of the Board. Comments relating to items on today’s agenda are to be taken at the time the
item is heard. The Board Chair determines time allotted to each speaker.
C. APPROVAL OF MINUTES:
1. JUNE 19, 2019 REGULAR MEETING
D. PRESENTATIONS: NONE
E. BOARD ACTION ITEMS: NONE
F. BOARD DISCUSSION ITEMS: Please note that no action will be taken on Board discussion
items.
1. CAPITAL/FINANCIAL PLANNING SCENARIO DISCUSSION(60 MIN)
2. 2019 CAPITAL PROJECT STATUS (10 MIN)
A. RUNWAY ENHANCEMENT PROJECT UPDATE
B. TREE REMOVAL
C. OBSTRUCTIONS
D. HANGAR ANALYSIS
3. AIRPORT ADVISORY BOARD – TRACKING MATRIX (GENERAL BUSINESS)(10MIN)
4. TENANT SURVEY (5 MIN)
G. BOARD GUIDANCE AND INFORMATION ITEMS:
1. AIRPORT MANAGER’S REPORT (15 MIN)
2. AIRPORT MARKETING REPORT (10 MIN)
3. AIRPORT MAINTENANCE REPORT (5 MIN)
4. AIRPORT APPRECIATION DAY REPORT (5 MIN)
Airport Advisory Board Meeting Agenda August 21, 2019
Page 2 of 2
H. SCHEDULE FOR UPCOMING MEETINGS: Scheduled meetings of the Auburn Advisory
Board are as follows*:
2019 Regular Meeting Schedule:
October 16, 2019
December 18, 2019
2019 Special Meeting Schedule:
September 18, 2019
Unless otherwise noted and advertised, all meetings will start at 7:00 a.m. and will take
place at the Auburn Airport Office Conference Room 1 located at 2143 E St. NE, Auburn,
WA 98002.
*Please note that subject to advanced public noticing the Board may elect to schedule
additional special meetings beyond the meeting dates specified above.
I. ADJOURNMENT OF MEETING
AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
Page 1 of 4
MEETING DATE: June 19, 2019
MEETING TIME: 7:00 A.M.
MEETING LOCATION: Auburn Municipal Airport, 2143 E Street NE.
Auburn, WA 98002
Meeting Attendance Record:
Board Members:
Deanna Clark, Chairperson
Danielle Butsick, Vice Chair (excused)
Wayne Osborne, Board Member
Sean Morrow, Board Member
Mark Kornei, Board Member (unexcused)
Joe Nessel, Board Member
City Staff:
Ingrid Gaub, Public Works Director
Tim Mensonides, Auburn Airport Manager
Ryan Hubbard, Auburn Airport Operations Technician
Tanya Rottkamp, Auburn Airport Office Assistant
Maxwell Manley, Airport Intern
Members of the Public:
AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
Page 2 of 4
A. CALL THE MEETING TO ORDER:
Chairperson Clark called the meeting to order and welcomed attendees and
guests. Chairperson Clark noted Board Member Danielle Butsick as excused
absence and Mark Kornei as unexcused.
B. PUBLIC COMMENTS: There were no public comments for this meeting.
C. APPROVAL OF MINUTES: A motion was made, seconded and
unanimously passed to approve the Auburn Airport Advisory Board Meeting
Minutes of the April 17, 2019 meeting.
D. PRESENTATIONS: NONE
E. BOARD ACTION ITEMS: NONE
F. BOARD DISCUSSION ITEMS:
1. CAPITAL/FINANCIAL PLANNING DISCUSSION:
Mrs. Gaub summarized the various scenarios brought up during the last
meeting for the proposed capital projects at the Airport. Such projects
included hangar development options (Public, Private and
Public/Private partnership options discussed), increased jet traffic
development, potential property purchases, changes to instrument
approach minimums, the future installation of an AWOS and more.
These projects were the priority items outlined by the Board in the
previous meeting. This also included the usage of the City’s new
Financial modeling tool that outlined the necessary funds to support
said projects (including different funding sources such as loans,
operating revenues, etc.).
Chairperson Clark asked for clarification from the Board on any
additional modifications to the prioritized projects going forward. Mrs.
Gaub suggested the removal of all scenarios that were producing
negative revenue numbers on a long-term schedule. This included the
removal of Scenarios 1, 1B, 2, and 3, and to focus in on a preferred
option action item at the next Board Meeting between Scenario 2B, and
4 with some variations made to #4.
2. 2019 CAPITAL PROJECT STATUS:
A. RUNWAY ENHANCEMENT PROJECT UPDATE. Mr. Mensonides
AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
Page 3 of 4
discussed the recent meeting with the FAA about the Airport’s
requested Storm Water pond alterations to be included in the Runway
Extension project next Spring. The previously mentioned night
closure option was brought up to the FAA and approved from 10 PM
to 5 AM to limit Aircraft Operational disruptions during construction.
3. AIRPORT TRACKING MATRIX
Ms. Gaub reviewed the tracking matrix with the Board.
G. BOARD GUIDANCE AND INFORMATION ITEMS:
1. AIRPORT MANAGER’S REPORT: Mr. Mensonides introduced Maxwell
Manley, the Auburn Airport Intern who was just hired on for the Summer.
The Aircraft Incident from April 30th was discussed in full, including
damages sustained to the Runway surface. The Airport’s Night
Restrictions were brought to the Board’s attention, including Tim’s
ongoing efforts to address such restrictions. Amendments to all of the
Airport’s condo associations was discussed as well to include changes
to dates for rate changes so they are all on the same schedule. Tim has
been representing the Auburn Airport at the Puget Sound Regional
Council as they discuss regional planning efforts related to aviation. The
Airport’s Vegetation Maintenance Contractor has begun servicing various
pieces of land across the airport and is under contract for the remainder
of 2019. Tim came to the conclusion that we will not be changing the
Airport’s CTAF Communication Frequency, citing safety issues and
disagreement in an openly available channel. Airport Staff are pursuing
a potential digital sign to hang below our Epic Fuel Sign near the Fuel
tank. Ryan and Tim attended the WAMA Airport Conference in Early June
and both found it very valuable. The success of the Airport User Group
was also discussed with plans already being made for another such
meeting towards the end of 2019. Airport Staff have only received one
noise complaint and will continue to share any future complaints should
they arise.
2. AIRPORT APPRECIATION DAY REPORT: Mrs. Rottkamp discussed
the loss of the car show as an attendee. The Airport is still planning on
having helicopters fly-in, static displays, heli-rides, food trucks, and
Emergency Service Members.
AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
Page 4 of 4
3. AIRPORT MAINTENANCE REPORT: Mr. Hubbard discussed current
vegetation upkeep and other plans coming up for the Summer months.
Wildlife mitigation efforts are still underway, with results already coming
to fruition from past mitigation efforts. Strike Reporting has also now
come into the lime light as being a necessary component for successful
wildlife management.
H. SCHEDULE FOR UPCOMING APPROVED MEETINGS:
2019 Regular Meeting Schedule:
August 21, 2019
October 16, 2019
December 18, 2019
The additional Special Meeting for September 18, 2019 was discussed.
I. ADJOURNMENT OF MEETING:
There being no other business the Board Vice Chairperson adjourned the
meeting at 9:00 a.m.
Prepared by:
Ryan Hubbard on behalf of the City of Auburn.
City of AuburnLink to TOCAirport FundBASELINE - RevisedFund Balance ForecastActual Thru BA#1Forecast2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030Working Capital Beginning of Year683,580$ 802,799$ 350,989$ 518,573$ 732,719$ 475,144$ 162,158$ 314,785$ 348,009$ 372,218$ 385,669$ 646,611$ 445,131$ Cashflow ForecastOperating Revenues 970,114$ 1,239,716$ 1,314,135$ 1,351,783$ 1,395,608$ 1,436,148$ 1,477,244$ 1,524,852$ 1,573,253$ 1,623,051$ 1,674,691$ 1,730,167$ 1,782,443$ Operating Expenditures (562,328) (941,693) (909,251) (934,637) (989,135) (1,048,134) (1,112,066) (1,159,773) (1,210,233) (1,263,626) (1,320,144) (1,379,996) (1,443,404) Existing Debt Service (235,236) (232,300) (12,300) - - - - - - - - - - New Debt Service- - - - - - - - - - (60,220) (60,220) (60,220) Net Cashflow before Capital 172,550$ 65,723$ 392,584$ 417,145$ 406,473$ 388,014$ 365,178$ 365,079$ 363,020$ 359,425$ 294,328$ 289,952$ 278,819$ Capital Funding SummaryNet Debt Issues-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 750,000$ -$ -$ Grants70,658 3,583,375 475,000 - 2,689,413 - - - - - 1,350,000 - 203,200 Capital Projects(123,990) (4,100,908) (700,000) (203,000) (3,353,462) (701,000) (212,551) (331,855) (338,810) (345,975) (2,133,385) (491,432) (728,953) Net Cashflow from Capital (53,331)$ (517,533)$ (225,000)$ (203,000)$ (664,049)$ (701,000)$ (212,551)$ (331,855)$ (338,810)$ (345,975)$ (33,385)$ (491,432)$ (525,753)$ Net Change in Working Capital 119,219$ (451,809)$ 167,584$ 214,145$ (257,575)$ (312,986)$ 152,627$ 33,224$ 24,209$ 13,450$ 260,942$ (201,480)$ (246,933)$ Working Capital End of Year 802,799$ 350,989$ 518,573$ 732,719$ 475,144$ 162,158$ 314,785$ 348,009$ 372,218$ 385,669$ 646,611$ 445,131$ 198,198$ Minimum Target56,233$ 94,169$ 90,925$ 93,464$ 98,913$ 104,813$ 111,207$ 217,899$ 222,046$ 226,435$ 231,080$ 235,999$ 241,211$ Target based on (10% of Operating Cost)PREPARED BY FCS GROUP425-867-1802Fund Balance Forecast - Page 1 of 1Auburn Airport Forecast Model - Baseline Scenario for All - Revised.xlsx8/12/2019
City of AuburnLink to TOCAirport FundFund Balance ForecastActual Thru BA#1Forecast2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030Working Capital Beginning of Year683,580$ 802,799$ 350,989$ 468,573$ 866,431$ 470,278$ 942,076$ 677,848$ 463,521$ 337,326$ 205,128$ 555,941$ 202,489$ Cashflow ForecastOperating Revenues 970,114$ 1,239,716$ 1,314,135$ 1,351,283$ 1,610,319$ 1,654,512$ 1,662,797$ 1,710,882$ 1,856,430$ 1,910,983$ 1,968,216$ 2,031,849$ 2,089,879$ Operating Expenditures (562,328) (941,693) (909,251) (934,637) (989,135) (1,048,134) (1,112,066) (1,159,773) (1,210,233) (1,263,626) (1,320,144) (1,379,996) (1,443,404) Existing Debt Service (235,236) (232,300) (12,300) - - - - - - - - - - New Debt Service- - - (353,288) (353,288) (433,581) (433,581) (433,581) (433,581) (433,581) (513,874) (513,874) (545,991) Net Cashflow before Capital 172,550$ 65,723$ 392,584$ 63,357$ 267,896$ 172,797$ 117,150$ 117,528$ 212,616$ 213,776$ 134,198$ 137,980$ 100,484$ Capital Funding SummaryNet Debt Issues-$ -$ -$ 4,400,000$ -$ 1,000,000$ -$ -$ -$ -$ 1,000,000$ -$ 400,000$ Grants70,658 3,583,375 475,000 - 2,768,981 81,955 3,207,700 - - - 1,350,000 - 203,200 Capital Projects(123,990) (4,100,908) (750,000) (4,065,500) (3,433,030) (782,954) (3,589,077) (331,855) (338,810) (345,975) (2,133,385) (491,432) (728,953) Net Cashflow from Capital (53,331)$ (517,533)$ (275,000)$ 334,500$ (664,049)$ 299,000$ (381,377)$ (331,855)$ (338,810)$ (345,975)$ 216,615$ (491,432)$ (125,753)$ Net Change in Working Capital 119,219$ (451,809)$ 117,584$ 397,857$ (396,153)$ 471,798$ (264,228)$ (214,327)$ (126,195)$ (132,198)$ 350,813$ (353,452)$ (25,268)$ Working Capital End of Year 802,799$ 350,989$ 468,573$ 866,431$ 470,278$ 942,076$ 677,848$ 463,521$ 337,326$ 205,128$ 555,941$ 202,489$ 177,221$ Minimum Target56,232.82$ 94,169.30$ 90,925.10$ 93,463.74$ 98,913.50$ 104,813.41$ 111,206.59$ 217,899$ 222,046$ 226,435$ 231,080$ 235,999$ 241,211$ Target based on (10% of Operating Cost)SCENARIO 2B - Maintain Current Operations Revised - (No Property Purchase and Partnership on one hanger)PREPARED BY FCS GROUP425-867-1802Fund Balance Forecast - Page 1 of 1Auburn Airport Forecast Model - Scenario 2B - Fundable - Revised.xlsx8/12/2019
City of AuburnLink to TOCAirport FundSCENARIO 4A - Priority Focus for 2019 to 2024 (No Jet Fuel)Fund Balance ForecastActual Thru BA#1Forecast2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030Working Capital Beginning of Year683,580$ 802,799$ 350,989$ 493,573$ 2,263,814$ 710,904$ 322,044$ 662,896$ 603,246$ 601,685$ 599,237$ 625,162$ 447,537$ Cashflow ForecastOperating Revenues 970,114$ 1,239,716$ 1,314,135$ 1,351,533$ 1,546,579$ 1,745,679$ 1,795,217$ 1,955,639$ 2,013,181$ 2,072,850$ 2,135,299$ 2,199,648$ 2,263,450$ Operating Expenditures (562,328) (941,693) (909,251) (934,637) (989,135) (1,048,134) (1,112,066) (1,159,773) (1,210,233) (1,263,626) (1,320,144) (1,379,996) (1,443,404) Existing Debt Service (235,236) (232,300) (12,300) - - - - - - - - - - New Debt Service- - - (385,405) (385,405) (385,405) (465,698) (465,698) (465,698) (465,698) (505,844) (505,844) (505,844) Net Cashflow before Capital 172,550$ 65,723$ 392,584$ 31,490$ 172,039$ 312,140$ 217,453$ 330,168$ 337,250$ 343,527$ 309,310$ 313,807$ 314,202$ Capital Funding SummaryNet Debt Issues-$ -$ -$ 4,800,000$ -$ -$ 1,000,000$ -$ -$ -$ 500,000$ -$ -$ Grants/Partnerships70,658 3,583,375 - 489,250 2,689,413 - 5,976,452 - - - 1,350,000 - 203,200 Capital Projects(123,990) (4,100,908) (250,000) (3,550,500) (4,414,362) (701,000) (6,853,053) (389,819) (338,810) (345,975) (2,133,385) (491,432) (728,953) Net Cashflow from Capital (53,331)$ (517,533)$ (250,000)$ 1,738,750$ (1,724,949)$ (701,000)$ 123,399$ (389,819)$ (338,810)$ (345,975)$ (283,385)$ (491,432)$ (525,753)$ Net Change in Working Capital 119,219$ (451,809)$ 142,584$ 1,770,240$ (1,552,910)$ (388,860)$ 340,852$ (59,651)$ (1,561)$ (2,448)$ 25,925$ (177,625)$ (211,551)$ Working Capital End of Year 802,799$ 350,989$ 493,573$ 2,263,814$ 710,904$ 322,044$ 662,896$ 603,246$ 601,685$ 599,237$ 625,162$ 447,537$ 235,986$ Minimum Target56,232.82$ 94,169.30$ 90,925.10$ 93,463.74$ 98,913.50$ 104,813.41$ 111,206.59$ 217,899$ 222,046$ 226,435$ 231,080$ 235,999$ 241,211$ Target based on (10% of Operating Cost)PREPARED BY FCS GROUP425-867-1802Fund Balance Forecast - Page 1 of 1Auburn Airport Forecast Model - Scenario 4A - Staff - Revised.xlsx8/12/2019
City of AuburnLink to TOCAirport FundSCENARIO 4B - Priority Focus for 2019 to 2024 (Jet Fuel through partnership at 50/50)Fund Balance ForecastActual Thru BA#1Forecast2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030Working Capital Beginning of Year683,580$ 802,799$ 350,989$ 493,573$ 2,263,814$ 684,382$ 104,029$ 354,440$ 198,407$ 370,131$ 237,163$ 401,370$ 471,191$ Cashflow ForecastOperating Revenues 970,114$ 1,239,716$ 1,314,135$ 1,351,533$ 1,546,579$ 1,745,414$ 1,434,520$ 1,576,238$ 1,614,133$ 1,655,927$ 1,696,490$ 1,740,622$ 1,784,228$ Operating Expenditures (562,328) (941,693) (909,251) (934,637) (989,135) (1,048,134) (841,810) (876,754) (913,813) (953,135) (994,878) (1,039,217) (1,086,336) Existing Debt Service (235,236) (232,300) (12,300) - - - - - - - - - - New Debt Service- - - (385,405) (385,405) (385,405) (465,698) (465,698) (489,786) (489,786) (554,020) (590,152) (606,210) Net Cashflow before Capital 172,550$ 65,723$ 392,584$ 31,490$ 172,039$ 311,874$ 127,012$ 233,786$ 210,534$ 213,007$ 147,591$ 111,253$ 91,681$ Capital Funding SummaryNet Debt Issues-$ -$ -$ 4,800,000$ -$ -$ 1,000,000$ -$ 300,000$ -$ 800,000$ 450,000$ 200,000$ Grants/Partnerships70,658 3,583,375 - 489,250 2,715,936 191,227 5,976,452 - - - 1,350,000 - 203,200 Capital Projects(123,990) (4,100,908) (250,000) (3,550,500) (4,467,407) (1,083,454) (6,853,053) (389,819) (338,810) (345,975) (2,133,385) (491,432) (728,953) Net Cashflow from Capital (53,331)$ (517,533)$ (250,000)$ 1,738,750$ (1,751,471)$ (892,227)$ 123,399$ (389,819)$ (38,810)$ (345,975)$ 16,615$ (41,432)$ (325,753)$ Net Change in Working Capital 119,219$ (451,809)$ 142,584$ 1,770,240$ (1,579,432)$ (580,353)$ 250,411$ (156,033)$ 171,724$ (132,968)$ 164,206$ 69,821$ (234,071)$ Working Capital End of Year 802,799$ 350,989$ 493,573$ 2,263,814$ 684,382$ 104,029$ 354,440$ 198,407$ 370,131$ 237,163$ 401,370$ 471,191$ 237,119$ Minimum Target56,232.82$ 94,169.30$ 90,925.10$ 93,463.74$ 98,913.50$ 104,813.41$ 84,180.96$ 194,637$ 197,683$ 200,915$ 204,346$ 207,990$ 211,863$ Target based on (10% of Operating Cost)PREPARED BY FCS GROUP425-867-1802Fund Balance Forecast - Page 1 of 1Auburn Airport Forecast Model - Scenario 4B - Staff - New Jet Fuel 50-50.xlsx8/12/2019
City of AuburnLink to TOCAirport FundSCENARIO 4C - Priority Focus for 2019 to 2024 (Jet Fuel through partnership at 35/65)Fund Balance ForecastActual Thru BA#1Forecast2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030Working Capital Beginning of Year683,580$ 802,799$ 350,989$ 493,573$ 2,263,814$ 692,338$ 169,433$ 420,499$ 265,127$ 437,518$ 305,224$ 562,081$ 625,480$ Cashflow ForecastOperating Revenues 970,114$ 1,239,716$ 1,314,135$ 1,351,533$ 1,546,579$ 1,745,493$ 1,435,174$ 1,576,899$ 1,614,800$ 1,656,601$ 1,697,170$ 1,742,229$ 1,785,770$ Operating Expenditures (562,328) (941,693) (909,251) (934,637) (989,135) (1,048,134) (841,810) (876,754) (913,813) (953,135) (994,878) (1,039,217) (1,086,336) Existing Debt Service (235,236) (232,300) (12,300) - - - - - - - - - - New Debt Service- - - (385,405) (385,405) (385,405) (465,698) (465,698) (489,786) (489,786) (562,049) (598,181) (598,181) Net Cashflow before Capital 172,550$ 65,723$ 392,584$ 31,490$ 172,039$ 311,954$ 127,666$ 234,446$ 211,202$ 213,681$ 140,243$ 104,831$ 101,254$ Capital Funding SummaryNet Debt Issues-$ -$ -$ 4,800,000$ -$ -$ 1,000,000$ -$ 300,000$ -$ 900,000$ 450,000$ -$ Grants/Partnerships70,658 3,583,375 - 489,250 2,723,893 248,595 5,976,452 - - - 1,350,000 - 203,200 Capital Projects(123,990) (4,100,908) (250,000) (3,550,500) (4,467,407) (1,083,454) (6,853,053) (389,819) (338,810) (345,975) (2,133,385) (491,432) (728,953) Net Cashflow from Capital (53,331)$ (517,533)$ (250,000)$ 1,738,750$ (1,743,514)$ (834,859)$ 123,399$ (389,819)$ (38,810)$ (345,975)$ 116,615$ (41,432)$ (525,753)$ Net Change in Working Capital 119,219$ (451,809)$ 142,584$ 1,770,240$ (1,571,475)$ (522,905)$ 251,065$ (155,372)$ 172,391$ (132,294)$ 256,858$ 63,399$ (424,499)$ Working Capital End of Year 802,799$ 350,989$ 493,573$ 2,263,814$ 692,338$ 169,433$ 420,499$ 265,127$ 437,518$ 305,224$ 562,081$ 625,480$ 200,981$ Minimum Target56,232.82$ 94,169.30$ 90,925.10$ 93,463.74$ 98,913.50$ 104,813.41$ 84,180.96$ 194,637$ 197,683$ 200,915$ 204,346$ 207,990$ 211,863$ Target based on (10% of Operating Cost)PREPARED BY FCS GROUP425-867-1802Fund Balance Forecast - Page 1 of 1Auburn Airport Forecast Model - Scenario 4C - Staff - New Jet Fuel 35-65.xlsx8/12/2019
Capital and Financial Planning for Airport DevelopmentNumberStaff Priority (1= High, 2 = Medium, 3= Low)Project Name Project DescriptionFacility MaintenanceDevelopmentSafety/Regulatory Estimated Cost (Today's Dollars) DurationCompletion YearFunding Sources/% AirportConstraints and Considerations1 1 Annual Repair and Maintenance for the Airport FacilitiesThis is an annual program for the replacement of facilities and the completion of deferred maintenance needs on all existing Airport Building FacilitiesX X $100,000 to $500,000 Annually Annual 100% Airport3 1 Runway Enhancement/Extension Complete the extension of the runway to 3841 feet. X X 3,000,000$ 1 year 20205% Airport/95% GrantsFAA Funded and to begin construction in late 2019/early 20205 1 Taxiway Alpha Fog Seal This project is preventative maintenance for Taxiway A and was identified in the recently complete pavement condition assessment at the AirportX X 150,000$ 1 Year 2022 10% Airport/90% Grants6 1 Runway Rehabilitation This project will complete a 3-inch grind and overlay of the Runway. This effort also incorporates the Mag Var change that is needed for the runway.X X 2,500,000$ 2 years 20225% Airport/95% Grants7 1 Annual Pavement Maintenance This project is to complete necessary preventative maintenance to prolong the life of the runway and taxiwaysX X 100,000$ Annually Annual 100% Airport11 2 Airport Security Camera & Gate Access UpgradesComplete the replacement of the operators for the gates and install additional security cameras at the Airport.X 70,000$ 1 year 2019 100% Airport Currently budgeted in 2019132 Automated Weather Observation Station (AWOS)Complete a siting study and installation of an Automated Weather Observation Station.X X 166,700$ 2 years 2022 10% Airport/90% Grant142 Precision Approach Path Indicator (PAPI) for RunwayInstallation of a PAPI SystemX X X 168,000$ 1 year 2030 10% Airport/90% Grant152 Precision Instrument Approach Approval process with FAA to allow Instrument approach X X 50,000$ 2 years 2023 100% Airport Could depend on PAPI installation (14), obstruction removal, AWOS installation (13) and update of runway markings (6)16 2 South end RSA Improvements - Park and Ride PropertyPurchase and complete grading work to address the modified Runway Safety Area on the south end.X 1,055,000$ 2 years 20205% Airport/95% GrantsAcquisition is underway and funded. Grading work is a priority for FAA.172 West Side Preliminary Environmental PermittingInitial effort to identify environmental issues and develop a process to achieve permitting to allow development of the west side of the AirportX 50,000$ 1 year 2019 100% AirportOriginal BaselineRevised BaselineBaseline - Revised1 of 5
Capital and Financial Planning for Airport DevelopmentNumberStaff Priority (1= High, 2 = Medium, 3= Low)Project Name Project DescriptionFacility MaintenanceDevelopmentSafety/Regulatory Estimated Cost (Today's Dollars) DurationCompletion YearFunding Sources/% AirportConstraints and Considerations1 1 Annual Repair and Maintenance for the Airport FacilitiesThis is an annual program for the replacement of facilities and the completion of deferred maintenance needs on all existing Airport Building FacilitiesX X $100,000 to $500,000 Annually Annual 100% Airport2 1 Retrofit and Upgrade of the Open T-hangarsComplete improvements to the Open T-Hangars as identified in the Facility Condition AssessmentX 1,000,000$ 3 years 2021 100% Airport3 1 Runway Enhancement/Extension Complete the extension of the runway to 3841 feet. X X 3,000,000$ 1 year 20205% Airport/95% GrantsFAA Funded and to begin construction in late 2019/early 20205 1 Taxiway Alpha Fog Seal This project is preventative maintenance for Taxiway A and was identified in the recently complete pavement condition assessment at the AirportX X 150,000$ 1 Year 20225% Airport/95% Grants6 1 Runway Rehabilitation This project will complete a 3-inch grind and overlay of the Runway. This effort also incorporates the Mag Var change that is needed for the runway.X X 2,500,000$ 2 years 20225% Airport/95% Grants7 1 Annual Pavement Maintenance This project is to complete necessary preventative maintenance to prolong the life of the runway and taxiwaysX X 100,000$ Annually Annual 100% Airport8 1 Hangar Facility Construction Construction of a new Hangar facility. X X 2,850,000$ 3 years 2021 100% Airport11 2 Airport Security Camera & Gate Access UpgradesComplete the replacement of the operators for the gates and install additional security cameras at the Airport.X 70,000$ 1 year 2019 100% Airport Currently budgeted in 201912 2 Hangar Facility Replacement Construction of a new Hangar facility and demolition of an existing HangarX X 3,150,000$ 3 years 20245% Airport/95% otherAssumes a land lease situation, someone else develops the hanger132 Automated Weather Observation Station (AWOS)Complete a siting study and installation of an Automated Weather Observation Station.X X 166,700$ 2 years 2022 10% Airport/90% Grant142 Precision Approach Path Indicator (PAPI) for RunwayInstallation of a PAPI SystemX X X 168,000$ 1 year 2030 10% Airport/90% Grant152 Precision Instrument Approach Approval process with FAA to allow Instrument approach X X 50,000$ 2 years 2023 100% Airport Could depend on PAPI installation (14), obstruction removal, AWOS installation (13) and update of runway markings (6)16 2 South end RSA Improvements - Park and Ride PropertyPurchase and complete grading work to address the modified Runway Safety Area on the south end.X 1,055,000$ 2 years 20205% Airport/95% GrantsAcquisition is underway and funded. Grading work is a priority for FAA.172 West Side Preliminary Environmental PermittingInitial effort to identify environmental issues and develop a process to achieve permitting to allow development of the west side of the AirportX 50,000$ 1 year 2019 100% AirportRemoved 9 and 10Original BaselineRevised BaselineScenario 2B - Revised2 of 5
Capital and Financial Planning for Airport DevelopmentNumberStaff Priority (1= High, 2 = Medium, 3= Low)Project Name Project DescriptionFacility MaintenanceDevelopmentSafety/Regulatory Estimated Cost (Today's Dollars) DurationCompletion YearFunding Sources/% AirportConstraints and Considerations1 1 Annual Repair and Maintenance for the Airport FacilitiesThis is an annual program for the replacement of facilities and the completion of deferred maintenance needs on all existing Airport Building FacilitiesX X $100,000 to $500,000 Annually Annual 100% Airport2 1 Retrofit and Upgrade of the Open T-hangarsComplete improvements to the Open T-Hangars as identified in the Facility Condition AssessmentX 1,000,000$ 3 years 2022 100% Airport3 1 Runway Enhancement/Extension Complete the extension of the runway to 3841 feet. X X 3,000,000$ 1 year 20205% Airport/95% GrantsFAA Funded and to begin construction in late 2019/early 20205 1 Taxiway Alpha Fog Seal This project is preventative maintenance for Taxiway A and was identified in the recently complete pavement condition assessment at the AirportX X 150,000$ 1 Year 20225% Airport/95% Grants6 1 Runway Rehabilitation This project will complete a 3-inch grind and overlay of the Runway. This effort also incorporates the Mag Var change that is needed for the runway.X X 2,500,000$ 2 years 20225% Airport/95% Grants7 1 Annual Pavement Maintenance This project is to complete necessary preventative maintenance to prolong the life of the runway and taxiwaysX X 100,000$ Annually Annual 100% Airport8 1 Hangar Facility Construction Construction of a new Hangar facility. X X 2,850,000$ 3 years 2021 100% Airport9A1Armstrong Property - Through the Fence AgreementEnter into a through the fence agreement for someone else to develop Armstrong (or other adjacent property) and access the airportX50,000$ 1 year2025100% Airport Once in place would generate annual revenue11 2 Airport Security Camera & Gate Access UpgradesComplete the replacement of the operators for the gates and install additional security cameras at the Airport.X 70,000$ 1 year 2019 100% Airport Currently budgeted in 2019132 Automated Weather Observation Station (AWOS)Complete a siting study and installation of an Automated Weather Observation Station.X X 166,700$ 2 years 2022 10% Airport/90% Grant142 Precision Approach Path Indicator (PAPI) for RunwayInstallation of a PAPI SystemX X X 168,000$ 1 year 2030 10% Airport/90% Grant152 Precision Instrument Approach Approval process with FAA to allow Instrument approach X X 50,000$ 2 years 2023 100% Airport Could depend on PAPI installation (14), obstruction removal, AWOS installation (13) and update of runway markings (6)16 2 South end RSA Improvements - Park and Ride PropertyPurchase and complete grading work to address the modified Runway Safety Area on the south end.X 1,055,000$ 2 years 20215% Airport/95% GrantsAcquisition is underway and funded. Grading work is a priority for FAA.172 West Side Preliminary Environmental PermittingInitial effort to identify environmental issues and develop a process to achieve permitting to allow development of the west side of the AirportX 50,000$ 1 year 2019 100% Airport20 2 Airport Office/Middle Ramp ReconfigurationRe-configuration of the Airport office and parking lot area to allow for additional development of an FBO/RestaurantX 5,900,000$ 3 years 202410% Airport/90% OtherPartnership and land leaseRemoved 27AOriginal BaselineRevised BaselineScenario 4 -4A No Jet A3 of 5
Capital and Financial Planning for Airport DevelopmentNumberStaff Priority (1= High, 2 = Medium, 3= Low)Project Name Project DescriptionFacility MaintenanceDevelopmentSafety/Regulatory Estimated Cost (Today's Dollars) DurationCompletion YearFunding Sources/% AirportConstraints and Considerations1 1 Annual Repair and Maintenance for the Airport FacilitiesThis is an annual program for the replacement of facilities and the completion of deferred maintenance needs on all existing Airport Building FacilitiesX X $100,000 to $500,000 Annually Annual 100% Airport2 1 Retrofit and Upgrade of the Open T-hangarsComplete improvements to the Open T-Hangars as identified in the Facility Condition AssessmentX 1,000,000$ 3 years 2022 100% Airport3 1 Runway Enhancement/Extension Complete the extension of the runway to 3841 feet. X X 3,000,000$ 1 year 20205% Airport/95% GrantsFAA Funded and to begin construction in late 2019/early 20205 1 Taxiway Alpha Fog Seal This project is preventative maintenance for Taxiway A and was identified in the recently complete pavement condition assessment at the AirportX X 150,000$ 1 Year 20225% Airport/95% Grants6 1 Runway Rehabilitation This project will complete a 3-inch grind and overlay of the Runway. This effort also incorporates the Mag Var change that is needed for the runway.X X 2,500,000$ 2 years 20225% Airport/95% Grants7 1 Annual Pavement Maintenance This project is to complete necessary preventative maintenance to prolong the life of the runway and taxiwaysX X 100,000$ Annually Annual 100% Airport8 1 Hangar Facility Construction Construction of a new Hangar facility. X X 2,850,000$ 3 years 2021 100% Airport9A1Armstrong Property - Through the Fence AgreementEnter into a through the fence agreement for someone else to develop Armstrong (or other adjacent property) and access the airportX50,000$ 1 year2025100% Airport Once in place would generate annual revenue11 2 Airport Security Camera & Gate Access UpgradesComplete the replacement of the operators for the gates and install additional security cameras at the Airport.X 70,000$ 1 year 2019 100% Airport Currently budgeted in 2019132 Automated Weather Observation Station (AWOS)Complete a siting study and installation of an Automated Weather Observation Station.X X 166,700$ 2 years 2022 10% Airport/90% Grant142 Precision Approach Path Indicator (PAPI) for RunwayInstallation of a PAPI SystemX X X 168,000$ 1 year 2030 10% Airport/90% Grant152 Precision Instrument Approach Approval process with FAA to allow Instrument approach X X 50,000$ 2 years 2023 100% Airport Could depend on PAPI installation (14), obstruction removal, AWOS installation (13) and update of runway markings (6)16 2 South end RSA Improvements - Park and Ride PropertyPurchase and complete grading work to address the modified Runway Safety Area on the south end.X 1,055,000$ 2 years 20215% Airport/95% GrantsAcquisition is underway and funded. Grading work is a priority for FAA.172 West Side Preliminary Environmental PermittingInitial effort to identify environmental issues and develop a process to achieve permitting to allow development of the west side of the AirportX 50,000$ 1 year 2019 100% Airport20 2 Airport Office/Middle Ramp ReconfigurationRe-configuration of the Airport office and parking lot area to allow for additional development of an FBO/RestaurantX 5,900,000$ 3 years 202410% Airport/90% OtherPartnership and land lease25 3 Jet A Fueling Facility Complete the implementation of Jet A Fueling at the Airport X 400,000$ 1 year2023 50% Airport/50% OtherDependent on the completion of the Runway Extension (3) and on Customer Demand. Significant costs to begin and to operate as current staffing is not 24/7. Assumes a 50/50 partnershipRemoved 27AOriginal BaselineRevised BaselineScenario 4 -4B Jet A 50-504 of 5
Capital and Financial Planning for Airport DevelopmentNumberStaff Priority (1= High, 2 = Medium, 3= Low)Project Name Project DescriptionFacility MaintenanceDevelopmentSafety/Regulatory Estimated Cost (Today's Dollars) DurationCompletion YearFunding Sources/% AirportConstraints and Considerations1 1 Annual Repair and Maintenance for the Airport FacilitiesThis is an annual program for the replacement of facilities and the completion of deferred maintenance needs on all existing Airport Building FacilitiesX X $100,000 to $500,000 Annually Annual 100% Airport2 1 Retrofit and Upgrade of the Open T-hangarsComplete improvements to the Open T-Hangars as identified in the Facility Condition AssessmentX 1,000,000$ 3 years 2022 100% Airport3 1 Runway Enhancement/Extension Complete the extension of the runway to 3841 feet. X X 3,000,000$ 1 year 20205% Airport/95% GrantsFAA Funded and to begin construction in late 2019/early 20205 1 Taxiway Alpha Fog Seal This project is preventative maintenance for Taxiway A and was identified in the recently complete pavement condition assessment at the AirportX X 150,000$ 1 Year 20225% Airport/95% Grants6 1 Runway Rehabilitation This project will complete a 3-inch grind and overlay of the Runway. This effort also incorporates the Mag Var change that is needed for the runway.X X 2,500,000$ 2 years 20225% Airport/95% Grants7 1 Annual Pavement Maintenance This project is to complete necessary preventative maintenance to prolong the life of the runway and taxiwaysX X 100,000$ Annually Annual 100% Airport8 1 Hangar Facility Construction Construction of a new Hangar facility. X X 2,850,000$ 3 years 2021 100% Airport9A1Armstrong Property - Through the Fence AgreementEnter into a through the fence agreement for someone else to develop Armstrong (or other adjacent property) and access the airportX50,000$ 1 year2025100% Airport Once in place would generate annual revenue11 2 Airport Security Camera & Gate Access UpgradesComplete the replacement of the operators for the gates and install additional security cameras at the Airport.X 70,000$ 1 year 2019 100% Airport Currently budgeted in 2019132 Automated Weather Observation Station (AWOS)Complete a siting study and installation of an Automated Weather Observation Station.X X 166,700$ 2 years 2022 10% Airport/90% Grant142 Precision Approach Path Indicator (PAPI) for RunwayInstallation of a PAPI SystemX X X 168,000$ 1 year 2030 10% Airport/90% Grant152 Precision Instrument Approach Approval process with FAA to allow Instrument approach X X 50,000$ 2 years 2023 100% Airport Could depend on PAPI installation (14), obstruction removal, AWOS installation (13) and update of runway markings (6)16 2 South end RSA Improvements - Park and Ride PropertyPurchase and complete grading work to address the modified Runway Safety Area on the south end.X 1,055,000$ 2 years 20215% Airport/95% GrantsAcquisition is underway and funded. Grading work is a priority for FAA.172 West Side Preliminary Environmental PermittingInitial effort to identify environmental issues and develop a process to achieve permitting to allow development of the west side of the AirportX 50,000$ 1 year 2019 100% Airport20 2 Airport Office/Middle Ramp ReconfigurationRe-configuration of the Airport office and parking lot area to allow for additional development of an FBO/RestaurantX 5,900,000$ 3 years 202410% Airport/90% OtherPartnership and land lease25 3 Jet A Fueling Facility Complete the implementation of Jet A Fueling at the Airport X 400,000$ 1 year2023 35% Airport/65% OtherDependent on the completion of the Runway Extension (3) and on Customer Demand. Significant costs to begin and to operate as current staffing is not 24/7. Assumes a 50/50 partnershipRemoved 27AOriginal BaselineRevised BaselineScenario 4 -4C Jet A 35-655 of 5
Page 1 of 2
Memorandum
To: Airport Advisory Board
From: Ingrid Gaub, Director of Public Works
Tim Mensonides, Airport Manager
Date: August 02, 2019
Re: AGENDA ITEM F1 – Capital/Financial Planning
At the February 20, 2019 Board meeting, we discussed the schedule for this effort and completed
discussions on April 17th and June 19th of the various scenarios and financial impacts of those
scenarios. The following is the remaining schedule for this effort.
Long Term Capital and Financial Planning for Airport Development
August 21, 2019 – Regular AAB Meeting
Review of Revised Funding Scenarios
Determination of a Preferred Option (If possible. Additional funding scenarios may be
identified as well. If additional funding scenarios are needed the final product will be
delayed into 2020)
October 16, 2019 – Regular AAB Meeting
Draft Plan of the Preferred Option for review
December 18, 2019 – Regular AAB Meeting
Final Plan of the Preferred Option for review and recommendation to City Council
For this meeting, we have included the original spreadsheet as a reference and provided specific
spreadsheets for each of the remaining scenarios that were modeled along with the Summary of
the Airport fund forecast through 2024 for each remaining scenario.
The Scenarios that were refined from the June 19th discussion include the following:
Baseline: Bare Minimum Efforts –
Changes from June include adding the PAPI, AWOS, and the Preliminary
Westside Environmental Evaluation. Also tighten up the costs on Item 1. This
revision will also be reflected in the remaining scenarios.
Scenario 2B: Maintain Current Operations (w/out Property Purchases)
Scenario 4: Priority Focus for 2019-2024 –
Changes from June includes removing the west side easement. Incorporating
Scenario 1 into 4 in 3 versions without Jet A and with Jet A Fuel added at 50/50
and 35/65 partnerships
Page 2 of 2
The following Scenarios were removed per the discussion on June 19th and are not included
here:
Scenario 1: More Jet Traffic
Scenario 1B: More Jet Traffic (w/out Partnership)
Scenario 2: Maintain Current Operations
Scenario 3: West Side Focus
At the meeting we will review the results of the remaining scenarios and discuss revisions and/or
additional scenarios if needed to refine the options. The preferred goal of this discussion is to
identify a preferred scenario for the Board to move forward with.
AIRPORT BOARD - TRACKING MATRIX
Capital Project Status
LEAD PROJECT DESCRIPTION CURRENT STATUS WHAT’S NEXT STAFF START DATE EST. COMPL.
DATE EST. COST
$ 500,000
(90/10)
$ 3,143,938
(90/5/5)
City Night Restrictions
Discussion with FAA is on-going on the steps necessary to
remove the Instrument Approach Night Restrictions.FAA has
identified several obstructions that must be addressed prior to
the restrictions being removed.Airport Staff meeting with the
FAA on August 26th
Work with property owners to remove trees and light
obstructions that are penetrating the surface per the AGIS
study and provide documentation to FAA.
Mensonides Aug-18 Nov-19 $ 50,000
City Annual Maintenance and Repair
This project will begin necessary maintenance and repair
work as identified in the 2018 Facility Condition Assessment.
KPG currently conducting hangar condition study.
Once KPG provides recommendations decide what projects
the airport has sufficient funds to execute. TBD Mar-19 Dec-19 $ 100,000
City Airport Security Camera and Gate
Access Upgrade
This project will install security cameras and replace obsolete
gate operator access control units.Staff is working with city IT
services on the scope of the project.
Identify the gates that are still in need of new operators and
determine the camera system to install and locations.TBD May-19 Jan-20 $ 70,000
City/Cons
ultant
West Side Preliminary
Environmental Permitting
This project will conduct an analysis of the expected
environmental permitting requirements associated with
potential development of the west side of the Airport.
Project scoping.TBD Mar-19 Dec-19 $ 50,000
City Hangar Replacement Program
This program will replace hangar facilities as they reach their
end of service life.Funding in 2019 is intended to begin the
design process which will continue through 2020.Scoping
with KPG is currently underway.
Once KPG provides recommendations decide what projects
the airport has sufficient funds to execute. TBD Aug-19 Dec-20 $ 50,000
Jul-20
City Runway Enhancement Project –
Property Acquisition
WSDOT Grant request was unsuccessful.Appraisal and
appraisal review complete.Working with FAA to finalize offer
letter to King County.
Submit offer letter and start negotiations with King County.Jan-18 Dec-19
City/CW Runway Enhancement Project –
Construction
Did not receive WSDOT grant.Construction Bids came in
over the budgeted amount. Working with FAA on next steps.
Work with the FAA and airport staff to decide if there
sufficient funds to cover the project.If so,execute a
contract with the contractor.Negotiate a contract with
airport engineer on Construction Management Services.
Sep-19
Wickstrom/
Mensonides
Wickstrom/
Mensonides
AIRPORT BOARD - TRACKING MATRIX
Key Result Area/Goals
(Not in Priority Order)
Annually
12/20/2017
12/19/2018
2/20/2019
Annually
12/20/2017
12/18/18
1 3 2,5,6 Economic Development Annual Update Public Works
Director/Airport
Manager/Ec Dev
Staff
The City will provide at least annually an update to the Board of the economic development actions taken by
the City to implement any recommendations from the City’s 10-year Economic Development Strategic Plan,
pursue opportunities for physical growth of the Airport consistent with the Airport Master Plan,and efforts to
market and lease the developable areas within the Airport.
Ongoing Ongoing
2 2 9 Airport Marketing Plan
Public Works
Director/Airport
Manager/ Ec. Dev
Staff
Prepare a comprehensive marketing plan that will act as a communication and implementation tool that can
be used to achieve the goals established for the Airport.The Plan will utilize the Five Ps (Product,Price,
Placement, Promotion, and People) that focus on the points of view of the Airport’s target audiences.
3Q 2017 1Q 2020
2 3 3 Airport Zoning Regulations Update
Airport
Manager/Long
Range Planner
Coordinate with City’s Community Development Service Area to assess and potentially implement new
zoning regulations amendments to current City of Auburn zoning standards for the Airport and surrounding
properties to address operational needs or requirements and support current and future economic
development efforts. This will require an approval process through the City's Planning Commission.
1Q 2019 4Q 2019
1 N/A N/A Long Term Capital and Financial Planning for
Airport Development
Public Works
Director/ Airport
Manager
The City completed several efforts in 2019 including the Competitive Market Assessment,the development
of a Rate Model,and the Facilities Condition Assessment.Using this information,City staff will work with
the Board to determine options for the future development and/or re-development of Airport Facilities and
property to address the growing needs of the Airport with a recommendation to the City Council on a
preferred option.
1Q 2019 4Q 2019
1 N/A N/A Fixed Base Operator (FBO) Recruitment Airport Manager Identify the challenges for an FBO to provide needed services at the Airport and develop an implementation
plan to address these challenges.1Q 2019 4Q 2019
1 N/A N/A Board Strategic Plan Update
Public Works
Director/Airport
Manager/Airport
Advisory Board
The previous 4-year Strategic Plan for 2017-2020 will reach the end of its planning cycle.The Board will
review the current plan and update,amend,and/or add goals based on the information gathered in 2017,
2018 and 2019 efforts related Airport facilities,Capital planning,financial planning,and marketing/economic
development efforts to create a new 4-year plan for 2021-2024.
3Q 2019 3Q 2020
[1] KRA 1 = Airport Capital Improvement Program; KRA 2 = Airport Operations; KRA 3 = Economic Development
[2] Please note that actions that start in 2017 or 2018 and extend into 2019 are listed.
Narrative Description Start Date [2]
2 6 Annual Board Work Plan Airport Advisory
Board
Prepare for each calendar year a focused work plan for the Board to utilize in agenda setting,coordination
with City staff and development of policy and fiduciary recommendations to City Council
Conduct a review of the current composition and focuses of the Airport Advisory Board to determine
potential for recommended code changes.Areas of interest could include but are not limited to current
number of authorized board members and specific Board focuses.
Annually325Board Composition Review Airport Advisory
Board
Annually
Completion
Date
1
AAB Priority
Ranking
KRA
Reference [1]Goal #Lead